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Position:            Finance and Administration Manager Reporting to:     Leah Field, Managing Director Location:          Cambridge & Concord Massachusetts       ABOUT AMERICAN PROMISE American Promise empowers, inspires, and organizes Americans to take action where we live to win the 28th Amendment to the US Constitution so that people, not money, govern America.   American Promise’s mission is shared by our two affiliated organizations, American Promise, Inc a non-profit 501(c)4 and American Promise Education Fund, Inc a non-profit 501(c)3. Together, we are executing a ten-year strategic game-plan to win the 28th Amendment to combat systemic corruption, limit the power of concentrated money in elections, and secure the equal rights and responsibilities of all Americans to fair representation, an equal vote, free speech, and participation in effective self-government. Our strategy fills gaps, unifies, supports and leverages aligned organizations and efforts, educates, and builds effective cross-partisan action in our states and communities to empower the super-majority of Americans who favor our cause to succeed.   American Promise is a fast-growing start-up, with 150,000 Americans in every state served by a committed, hard-working staff, a distinguished Advisory Council and a strong board. More at http://www.americanpromise.net/   POSITION SUMMARY The Finance and Administration Manager is responsible for planning, coordinating, and managing procedures and systems that support the financial, human resource, and business administration areas of the two organizations. She/he/they will work autonomously to develop and maintain financial procedures, bookkeeping, filings, and record keeping to enable business operations and produce accurate and timely reports. The position is full-time, 40-hours per week.   POSITION RESPONSIBILITIES Financial Management (~75%) Develop a firm understanding of the organization’s 501(c)4 activities and our affiliated organization’s 501(c)3 activities and associated cost share agreement to develop an accounting system that supports accurate monthly tracking and reporting Upgrade and implement an appropriate system of financial policies, internal controls, accounting standards, and procedures Manage the overall finances and bookkeeping for each organization including accounts payable and receivable, loan repayments, inventory and capital assets, banking, and payroll functions Provide monthly financial reporting and analysis of financial statements to the Managing Director Ensure that financial data and cash flow are steady and support operational requirements Assist the Managing Director with the annual budget process Work with CPA firm to coordinate and lead the annual financial review and/or audit and completion of the 990 information returns Prepare and distribute vendor 1099 forms Work closely with the Development Manager to handle revenue and expenses for all development initiatives, including but not limited to: Monitoring all grant budgets and grant-related financial information Producing financial reports to support grant applications Processing and tracking all forms of donations; tracking use of restricted funds; producing revenue and expense reports Reconciling financial information between the organization’s accounting database and development database monthly Business Administration (~10%) Complete and file all requisite federal, state, local, registration, and other forms required for the uninterrupted performance of business operations including but not limited to charity registrations, insurance applications, census and employment reporting, annual reports, and board meeting minutes Provide oversight of facilities, vendors, and contracts, and establish and manage vendor accounts and relationships Supervise the work of the Administrative Assistant Human Resources Administration (~10%) Manage HR programs and policies, including talent acquisition, employment processing, compensation, health and welfare benefits, records management, safety and health, and AA/EEO compliance Comply with federal, state, and local legal requirements by staying up-to-date on legislation; enforcing adherence to requirements; advising management on needed actions; and ensure organizational conformation with applicable HR related regulations Work with third party administrator/agent to administrate health insurance and other benefits programs that best fit the organization’s needs and abilities Ensure that recruiting processes are consistent, streamlined, and in line with increasing the diversity of the organization’s staff with qualified individuals Establish and manage a comprehensive training program to educate employees regarding staff tools, policies, and procedures Ensure employee handbook, policies and procedures and employee onboarding meet regulatory compliances and support the organization’s mission and strategy Ensure that employees are completing timesheets accurately and on a set schedule Information Management (~5%) Collaborate with the Digital and Information Systems Department staff to develop, execute and supervise plans, policies, and practices that control, protect and enhance the value of organizational data and information assets throughout their life cycles Ensure the smooth and adequate flow of information within the company to facilitate other business operations by Establishing and managing a comprehensive training program to educate employees on the processes and technology that provide control over the structure, processing, delivery and usage of information required for organizational activities, and their role in using and maintaining the data within the system Following up periodically on data integrity and the effectiveness and efficiency of the chosen information management systems Ensure that corporate, financial, personnel, and business administration data is available, accurate, complete and secure   REQUIRED SKILLS & QUALIFICATIONS Minimum of a BA, finance degree Minimum 5 years experience in bookkeeping, non-profit preferred Minimum 1 year experience in using QuickBooks Online Proficient with all Microsoft Office applications, advanced ability with Excel preferred Proficient with standard Google Drive applications, familiarity with Google for Nonprofits and Team Drive environment preferred Experience with Salesforce preferred Experience with having final accountability for the quality and content of all financial data, reporting and audit coordination for a small organization or large division Experience with having final accountability for complying with all local, state, and federal requirements for the operation of a legal business entity in good standing Experience with handling sensitive financial and personnel information with integrity and confidentiality Ability to anticipate and solve problems through researching possible solutions, performing cost-benefit analyses, and making well-informed recommendations on how to proceed Ability and desire to fill professional knowledge gaps through research and seizing learning opportunities Ability and desire to learn new software programs and improved methods for completing work Ability to think conceptually and identify patterns and connections and underlying issues The ideal candidate: Demonstrates keen analytic, organization and problem-solving skills which support and enable sound decision making Possesses excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders Is detail oriented and can be trusted to complete error-free work in bookkeeping and completing forms Is curious, self-directed, and takes initiative Is committed to achieving the mission of American Promise   COMPENSATION AND BENEFITS $45-55k, commensurate with experience Health insurance Flexible spending account (FSA) for pre-tax benefits Paid two-weeks vacation, holidays, personal, and sick leave   TO APPLY Please submit a cover letter and resume to Susan Muller at susanm@americanpromise.net   American Promise celebrates the diversity of our nation and seeks to build a team that reflects that diversity. We welcome and encourage all qualified applicants who share that vision.  

Northeast Legal Aid seeks a staff attorney to provide free legal aid to victims of crime.  Experience in  family or housing law or in litigation helpful. NLA has offices in Lynn, Lawrence and Lowell. NLA provides services in multiple practice areas: housing, consumer, elder, public benefits , family and employment. Please send a resume and two references to creardon@nla-ma.org . Equal Opportunity Employer.

Northeast Legal Aid seeks to hire a staff attorney for its family law unit. Family law experience or bilingual abilities(Spanish-English) helpful. NLA has offices in Lynn, Lawrence and Lowell. NLA provides free legal services in multiple practice areas: housing, consumer, elder, public benefits, family and employment. Please send a resume and two references to creardon@nla-ma.org . Equal opportunity employer.

Personnel Officer University of Massachusetts Amherst   The Personnel Officer for Information Technology directs, manages, and oversees all human resource functions including employee relations, training and development, and employee benefits. S/he will be under general direction of the HR Business Partner in Central Human Resources and functional supervision of the Vice Chancellor for Information Technology and Chief Information Officer. S/he will serve as the primary resource for information technology regarding all matters relative to campus personnel policies and procedures, and act as primary liaison with the Division of Human Resources and other campus administrative offices relating to personnel matters. Special Instruction to Applicants: Include a letter of application, resume, and the names, titles, and telephone numbers of at least three current references to:  http://careers.umass.edu/amherst/en-us/job/496385/personnel-officer Apply by November 14, 2018 , for priority consideration; however applications will be accepted until the positions is filled. The University of Massachusetts Amherst is an Affirmative Action/Equal Opportunity Employer of women, minorities, protected veterans, and individuals with disabilities and encourages applications from these and other protected group members.

Northeast Legal Aid seeks a staff attorney with several years experience in sealing criminal records. Bilingual (Spanish-English) and prior legal aid experience helpful. NLA provides free legal services to low–income and elderly individuals and has offices in Lynn, Lawrence and Lowell. NLA provides services in multiple practice areas:  housing, consumer, elder, public benefits, family and employment. Equal Opportunity Employer.

Grantmakers for Education (GFE) is seeking a professional executive assistant with strong detail orientation and commitment to helping us achieve our purpose of strengthening philanthropy to improve outcomes and expand opportunities for all learners.   Our Organization Grantmakers for Education’s mission is clear: improve outcomes for all learners by serving as a trusted partner for all education philanthropists as they adapt to the changes impacting our world. GFE brings together hundreds of private and public philanthropies committed to improving public education, including closing the achievement gap for students from all backgrounds, improving teaching and leadership and fostering innovation and new models for learning. We provide a forum for interaction and engagement for our members that builds upon and deepens the impacts of their individual investments by enhancing their knowledge about effective education strategies and high-impact grantmaking strategies. It is an exciting and inspiring time to join our team as we position the organization to exceed the expectations and needs of its members and continue to develop programs and services that focus on the most critical education matters ahead. GFE offers a culture of committed team members working toward a common cause, competitive salary and benefits options, and generous vacation policies. The organization is virtual, but the ideal location for the executive assistant is Greater Boston.  For more information about our work and results, please visit http://www.edfunders.org   Job Description Reporting directly to the executive director, the executive assistant provides executive support in a one on-one working relationship. The executive assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the executive director. The executive assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.   The executive assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The executive assistant will have the ability to work independently on projects from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. While GFE is a virtual organization, preference will be given to candidates in the Greater Boston area.   Roles and Responsibilities Executive Support Completes a broad variety of administrative tasks for the executive director including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries and agendas; and compiling documents for travel-related meetings. Plans, coordinates and ensures that the executive director’s schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the executive director’s time and office. Communicates directly, and on behalf of the executive director, with board of directors, members, staff and others, on matters related to the director’s programmatic initiatives. Researches, prioritizes and follows up on incoming issues and concerns addressed to the executive director, including those of a sensitive or confidential Determines appropriate course of action, referral or response. Provides a bridge for smooth communication between the executive director’s office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff. Works closely and effectively with the executive director to keep her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the executive director updated. Provides basic support updating and editing documents and slide decks for use by executive director. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the executive director, some of which may have organizational impact. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the executive director’s ability to effectively lead the company. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.    Board of Directors Support and Liaison   Serves as the liaison, on behalf of the executive director, to Grantmakers for Education’s board of directors. Assists board of directors with travel arrangements, lodging and meal planning as needed.  Maintains discretion and confidentiality in relationships with all board of directors.  Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.  Manages scheduling for all board and board subcommittee meetings.  Is responsible for file management and updates of all board materials.  Assists staff liaison with development and tracking of subcommittee work plans.  Manages survey administration and data collection (board profile survey, board self-assessment survey).  Attends all board meetings to support with logistics and coordination of meetings. Senior Management Liaison Participates as an adjunct member of the executive team including assisting in scheduling meetings and attending all meetings Assists in coordinating the agenda of senior management team meetings.  Facilitates cross-divisional activities and outreach.  Ensures that the executive director's bio is updated and responds to requests for materials regarding the executive director and the organization in general.  Edits and completes first drafts for written communications to external stake holders.  Works with the strategic initiatives team in coordinating the executive director’s outreach activities.  Follows up on contacts made by the executive director and supports the cultivation of ongoing relationships.  Edits all, and creates acknowledgement letters from the executive director to donors.   Qualifications  Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.  Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.  Expert level written and verbal communication skills.  Demonstrated proactive approaches to problem-solving with strong decision-making capability.   Emotional Maturity  Highly flexible in approach, recognizing that dealing with unpredictability and change will be an ongoing part of the job.  Highly resourceful team-player, with the ability to also be extremely effective independently.  Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.  Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.  Forward thinker who actively seeks opportunities and proposes solutions.   Education and Experience Requirements  Bachelor's degree required.  Strong work tenure: 3 to 5 years of experience supporting C-Level Executives, preferably in a non-profit organization.  Experience and interest in internal and external communications, partnership development and development role.  Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and social media platforms.    Compensation  Grantmakers for Education offers competitive compensation, an excellent benefits package (including fully paid health insurance and a generous employer retirement contribution), and a collegial, casual and flexible work environment. Apply   To apply, please submit an updated resume and a detailed cover letter addressing why you are interested in the mission of Grantmakers for Education and the executive assistant role specifically to jobs@edfunders.org. Applications are reviewed on a rolling basis and the role will be open until filled.

Senior IT Systems Analyst University of Massachusetts Amherst University of Massachusetts Amherst invites applications for Senior IT Systems Analyst. The IT Systems Analyst consults with end users and stakeholders (Project Managers, Utilities & Maintenance Managers, Office of Information Technology, vendors, etc.) and conducts technical analysis of systems and network communications to design, build, configure, implement, test and maintain systems. Investigates problems with existing systems and delivers solutions while maintaining system compatibility and enabling integration. For full position announcement including qualifications, and to apply on line, please visit: http://careers.umass.edu/amherst/en-us/job/495672/senior-it-systems-analyst The University of Massachusetts Amherst is an Affirmative Action/Equal Opportunity Employer of women, minorities, protected veteran, and individuals with disabilities and encourages application from these and other protected group members. PI104577848

Northeast Justice Center, a subsidiary of Northeast Legal Aid, seeks a staff attorney for its Immigration Unit. Bilingual (Spanish-English) required; experience working with children seeking legal status in U.S. helpful.   Please send a resume, two references and a cover letter to creardon@nla-ma.org .   Equal opportunity employer.

Coordinator, Instructional Design and Faculty Support 2 Positions University of Massachusetts Amherst These positions will support and advise faculty and instructional support staff on the development and delivery of quality instruction through the effective and innovative use of a range of established and emerging educational technologies in face-to-face, blended, and online courses. Provide creative and appropriate solutions based on clients' specific instructional goals. Design and deliver face-to-face events, written materials, and online media to provide clients with the knowledge and confidence to become self-sufficient in their use of technologies. UMass Amherst is one of the major public research universities in America. Nestled in idyllic Amherst, Massachusetts, the campus is consistently ranked among the top public research universities in the nation, and offers a rich cultural environment in a rural setting close to major urban centers. Amherst, situated in the lovely Pioneer Valley, was rated the #1 college town in America by US News and World Report . UMass Amherst IT is a dynamic and exciting organization with a mandate for continuous improvement. If you are an enthusiastic and innovative individual, we invite you to apply. For the full position announcement including qualification and to apply online, please visit: http://careers.umass.edu/amherst/en-us/job/495276/coordinator-instructional-design-faculty-support Please include letter of application, resume, and the names, titles, and telephone numbers of at least three current references. Apply by September 14, 2018, for priority consideration; however, applications will be accepted until the positions are filled. The University of Massachusetts Amherst is an Affirmative Action/Equal Opportunity Employer of women, minorities, protected veterans, and individuals with disabilities and encourages applications from these and other protected group members. Apply here PI104124761

Information Technology Lead (IALS) University of Massachusetts Amherst The IALS IT Lead will design, configure, and manage the computer systems in the Life Sciences Laboratories (LSL) Building. Furthermore, the IT lead will recommend new technologies and lead project implementations. The IT Lead will administer and support all technology including infrastructure, security, and equipment. UMass Amherst is one of the major public research universities in America. Nestled in idyllic Amherst, Massachusetts, the campus is consistently ranked among the top public research universities in the nation, and offers a rich cultural environment in a rural setting close to major urban centers. Amherst, situated in the lovely Pioneer Valley, was rated the #1 college town in America by US News and World Report . UMass Amherst IT is a dynamic and exciting organization with a mandate for continuous improvement. If you are an enthusiastic and innovative individual, we invite you to apply. Professional staff salary Administration-Program Position Level 26, associated salary to level 28. See: http://www.umass.edu/humres/sites/default/files/2015%20PSU%20Salary%20Schedule.pdf On campus applicants are defined as Amherst campus, non-student employees. For full position announcement including minimum qualifications and to apply online please visit: http://careers.umass.edu/amherst/en-us/job/494958/information-technology-lead-ials Include letter of application, resume, and the names, titles, and telephone numbers of at least three current references. Apply by August 28, 2018, for priority consideration; however, applications will be accepted until the position is filled. The University of Massachusetts Amherst is an Affirmative Action/Equal Opportunity Employer of women, minorities, protected veterans, and individuals with disabilities and encourages applications from these and other protected group members. Apply Here: http://www.Click2Apply.net/hd7cq32h7zqyfzh5 PI103890673

Programmer/Data Analyst University of Massachusetts Amherst   University of Massachusetts Amherst invites applications for the position of Programmer/Data Analyst. Under the general direction of the IT Application Architect, the Programmer/Data Analyst is responsible for application development and configuration, data analysis, design, research, and support of systems for Administration and Finance. This position is also responsible for recommending new technologies, planning IT solutions for A&F, and leading internal projects.   For full position announcement including qualifications, and to apply online, please visit:  http://umass.interviewexchange.com/jobofferdetails.jsp?JOBID=99550   The University of Massachusetts Amherst is an Affirmative Action/Equal Opportunity Employer of women, minorities, protected veteran, and individuals with disabilities and encourages application from these and other protected group members.