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Role Contracts and Procurement Analyst support and coordinate the acquisition of goods, equipment, construction services, and professional services through the preparation of solicitation and contracting documents. The Analyst will serve as a resource to project managers and will assist with various procurement activities and services. This position supports the agency’s technology-related procurements and experience with procurements involving intelligent transportation systems, hardware, software, Software as a Service, intellectual property, modeling, or similar goods and services is desirable. Contract Analyst concurrently support numerous procurements at various stages of development, the ability to work cooperatively with project managers and vendors and meet deadlines is integral to the role. Organization and communication skills to manage multiple deadlines and follow up with project managers and vendors on a consistent basis are necessary to be successful as a Contract Analyst. If you think you would enjoy the challenge of working on technology-related procurements and helping project managers successfully navigate procurement laws and policies, this Analyst position may be a great fit for you. Job Responsibilities: Provide recommendations to project managers regarding options for the procurement of goods and services, including amendments, task orders, Memoranda of Understanding, leases, software licenses, purchase orders, and grants. Review draft versions of documents and provide technical assistance to project managers with the development of solicitation documents such as Requests for Offers (RFOs), Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and Invitation for Bids (IFBs). Prepare and review contract amendments, task orders, assignments, and purchase orders in cooperation with project managers and the Office of General Counsel; research, and compile information required for these documents. Review and analyze scopes of work for potential legal implications or other risks; analyze project schedules, milestones, technical specifications, cost estimates, project budgets, insurance requirements, evaluation criteria, and other elements for thoroughness and accuracy. Coordinate advertising of solicitation documents including the preparation of public notices, posting to electronic bid systems, and other outreach efforts. Coordinate pre-proposal meetings; prepare meeting materials and presentations; serve as meeting facilitator; summarize meeting minutes and questions and answers from attendees; post summary information. Review submitted proposals for responsiveness; coordinate the evaluation of proposals with project managers; perform cost analyses; obtain Disadvantaged Business Enterprise (DBE) goals and commitments; determine applicability of prevailing wage requirements; and assist project managers with the selection process and with developing recommendations for award. Assist project managers with the negotiation of contracts that are fair and reasonable to both parties; review records of negotiation, cost proposals, and overhead rates for accuracy and completeness. Ensure contracts, agreements, amendments, task orders, and purchase orders are consistent with SANDAG guidelines and funding agency requirements; work with the Risk and Insurance staff, Office of General Counsel, and consultants to coordinate the execution of contract documents with selected contractors/consultants. Perform a variety of duties to monitor and coordinate contracts and purchasing compliance; administer agreements; assist with the resolution of disputes and initiate corrective actions; administer revisions, terminations, and follow-up work. Communicate with staff at Caltrans and federal and state funding agencies on grant obligations and with internal staff on Disadvantaged Business Enterprise goals, labor compliance requirements, licensing, debarment, and other contract-related matters. Develop and maintain record, documents, and reports for project managers, directors/senior leadership, and Board of Directors; gather information, perform analyses, and provide recommendations. Advise staff administering contracts on how to address vendor performance issues and apply contract terms to ensure vendor compliance. Experience and Qualifications Bachelor’s degree from an accredited college or university, with major course work in public administration, business administration, law, technology, computer science, or a related field and one to three years of increasingly responsible, professional contracts and procurement experience. Experience with the acquisition of technology-related services, goods and equipment is required. Experience preparing or collaborating with project managers to prepare scopes of work, project schedules, milestones, technical specifications, cost estimates, project budgets, insurance requirements, and proposal evaluation criteria for technology-related procurements. Experience coordinating advertising, posting, and outreach efforts for programs, projects, and services; experience supporting various tasks related to coordinating the efforts of project teams. Experience analyzing and reviewing documents, data sets, and processes with a detail-oriented and analytical eye; experience preparing recommendations and reports for review and approval. General familiarity with rules, regulations, and laws related to public agency contracts. Experience researching and analyzing information and writing grammatically correct documents and editing the writing of others. Experience making recommendations on purchasing, reviewing invoices and vendor work product for accuracy, or monitoring the performance of a vendor. Ability to coordinate multiple concurrent projects at various stages of completion; ability to follow-up with employees and managers to keep procurements on track. Experience with financial management, project management, and procurement software is desirable. Benefits and Salary Our benefits include health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Retirement and financial security benefits are provided through a pension plan and deferred compensation program. SANDAG offers flexible work schedules and employees are provided with paid time off and paid holidays. The annual salary range for the Contracts and Procurement Analyst positions are: Analyst II: $52,598 to $81,527 Associate Analyst: $57,989 to $89,883   Careers at SANDAG A job at SANDAG is guaranteed to engage your mind, expand your skills, and enhance your professional development. We are committed to hiring talented individuals who are dedicated to working on important issues and enthusiastic about making significant contributions that improve the lives of people in the San Diego region.   How to Apply We encourage interested candidates to apply for this position by completing a SANDAG Employment Application. Resumes, cover letters, and work samples may be submitted but are not a substitute for the Application. The Employment Application can be downloaded from the SANDAG website or requested by emailing hr@sandag.org or calling (619) 699-1900. Completed applications can be submitted via email, fax, or regular mail. See our Careers / How to Apply webpage for additional information. In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to apply for a position at SANDAG. Applicants requiring an accommodation due to a disability during any stage of the recruitment and selection process, including requesting this document and related application materials in an alternative format, should make their needs known by contacting Human Resources at hr@sandag.org, (619) 699-1900, (619) 699-1904 (TTY), or fax (619) 699-6905. Further Information In compliance with the Immigration Reform and Control Act of 1986, applicants hired by SANDAG must show acceptable proof of identity and evidence of authorization to work in the United States. The selected candidate can anticipate a driving record check upon hire, and approximately annually thereafter. The results of the check may determine whether the selected candidate will be permitted to drive for SANDAG business.   SANDAG is an Equal Opportunity Employer