POSITION SUMMARY FOR THE DIRECTOR OF PUBLIC SAFETY
• The Director is responsible for the oversight and leadership of the staff of the Office of Public Safety in providing the overall Public Safety and Emergency Services for the University and Abbey. • The Director is expected to use a comprehensive approach to security and emergency management services. • The Director oversees all emergency preparedness operations, crisis response planning, coordinate of building access systems, emergency communication systems and camera systems. • The Director oversees all aspects of a university Public Safety Office dealing with personal and asset protection and the prevention of criminality on campus. • The Director serves as a member of the Title IX Team and, when designated by the Title IX Coordinator: will investigate reports of sexual misconduct, sexual harassment, gender-related violence including stalking and intimate partner violence, and protected class discrimination and harassment involving employees, undergraduate and graduate students at the University; will conduct interviews with complainants, respondents and witnesses; will prepare detailed reports to be submitted to the Title IX Coordinator. • The Director serves as a member of the Care Team which receives and evaluates reported health and welfare concerns of students, faculty and staff and intervenes to provide support and assistance.
CRITICAL COMPETENCIES:
• Knowledge of federal and state nondiscrimination laws and compliance regulations including Title IX, Title VII, the due process protections as they apply to Student Conduct proceedings, the Clery Act, VAWA, and FERPA. • Demonstrated commitment to diversity and inclusiveness and success in working with diverse constituencies including both domestic and international to support an inclusive campus environment. • Demonstrate understanding of and experience with cultural competence and anti-racist practices. • Maintain effective working relationships with individuals and groups in a multicultural and diverse community. • Demonstrate a working knowledge of and recognition of current social and political issues as they related to racial injustices, implicit biases, cultural competencies and the impacts these have, in relation to the duties of Office of Public Safety, on the Office’s interaction with the campus community. • Demonstrate knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others. • Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of Saint Martin's University. • Ability to understand and hold self and others accountable for promoting Saint Martin's University’s commitment to the interaction of faith, reason, and service, honoring both the sacredness of the individual and the significance of community in the ongoing journey of becoming. • Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage. • Have a working knowledge of and skilled in the ability to conduct Trauma-Informed Victim Interviewing. • Excellent judgment and critical thinking with the ability to manage highly sensitive and confidential information. • Skilled in the areas of conflict resolution, problem solving techniques, interviewing and investigation. • Skill in writing concise, logical analytical reports to convey complex issues. • Ability to maintain neutrality and work under stress. • Effective interpersonal skills; the ability to listen well and demonstrate sensitivity to and respect for individual needs. • Ability to establish and maintain professional and productive working relationships with staff at all levels at the University. • Ability to read and interpret complex legal documents to evaluate their impact on University policy and procedures. • Experience in effectively supervising multiple projects and multiple personnel involved in these projects in accordance the Office of Public Safety objectives as well as university policy and procedures. • Ability to plan, organize, and implement special programs related to the programs and operations of the campus safety/campus law enforcement/emergency services functions of the university. • Ability to understand university, federal and state requirements for risk management functions. • Customer and solutions-oriented with a strong commitment to customer service while maintaining compliance with policies. • Use applied knowledge of principles of ICS and emergency management: mitigation, planning, response, recovery. • Must be supportive of a Catholic, Benedictine philosophy of education.
ESSENTIAL FUNCTIONS OF THE POSITION:
EMERGENCY MANAGEMENT • Develop and coordinate all emergency management issues, to include implementation of comprehensive training for the institution at all levels. • Manage standard procedures for situation management, including threats of violence or active violence, medical emergencies, fire, and natural disasters. • Coordinate all crisis response planning and exercises for the institution. • Coordination emergency preparation and response with city, county, state and federal emergency management agencies. • Research and development of grant funding opportunities for emergency management activities. • Develop and coordinates university-wide emergency response plan, including prevention/mitigation, preparedness, response and recovery. • Develop, implements and coordinate comprehensive emergency management training, drills and exercises for the institution at all levels. Develops the materials and use promotional methods to educate the campus community for these activities. • Interpret, apply, and ensure compliance with federal, state, and local laws, regulations, codes and policies regarding emergency management planning and implementation. • Develop, implement, administer, direct and/or support risk communication, business recovery, emergency and disaster preparedness plans.
CAMPUS PUBLIC SAFETY AND SECURITY • Supervises staff within the Office of Public Safety. Oversee training procedures for new and existing Public Safety staff. • Oversee procedure for management of facilities access and control. Collaborate with other university departments to assist in managing efforts to ensure the safety and security of students, employees, guests, and university property. • Develop and implement strategic goals and assessment plan to ensure successful achievement of the department’s mission. • Manage departmental budget process ensuring payroll, program and equipment cost remain within budget parameters. • Establish policies and procedures to ensure the personal safety of individuals on campus as well as protect property and assets of the university and Abbey from theft or damage. • Responsible for assuring the university compliance with state and federal requirements of Higher Education, such as: The Campus Security Act of 1990 (Clery Act), and Blood borne Pathogens Act of 1992, Washington Labor and Industries work place safety requirements as they relate to the functions of this office. • Maintains an active and cooperative relationship with Lacey Police Department and Lacey Fire District 3 for campus law enforcement and life safety issues. • Represents Saint Martin’s University as a member of IACLEA and WACLEA. • Ensures faculty, staff and students are aware of and train in critical incidents policies and procedures for lockdown and evacuation. • Develop, implement and coordinate comprehensive campus security training, drills and exercises for the institution at all levels. Develops the materials and use promotional methods to educate the campus community for these activities. • Interview, hire, train, and equip full-time Public Safety staff and student officers to provide 24/7 campus Public Safety services.
TITLE IX INVESTIGATIONS • Serve as a member of the Title IX team. • Receive reports of sexual misconduct, sexual harassment, gender-related violence including stalking and intimate partner violence, and related retaliation. Forward all reports to the Title IX Coordinator and Title IX Team. • When designated by the Title IX Coordinator conducts prompt, equitable and impartial administrative investigation of reports; identify and interview the parties involved and witnesses; conducts Trauma-Informed Victim interviews; identifies, gathers, and assesses information relevant to the investigation applicable policies and writes summary of findings of fact in individual cases. • Create and facilitate Title IX training/presentations to student groups regarding the University's safety procedures and sexual assault prevention programs.
OTHER FUNCTIONS • Interpret, explain and/or provide guidance on risk management areas to both external and internal constituencies. • Interpret, explain and/or provided guidance on legislative actions, proclamations, rules/regulation established by local, state and federal agencies and/or legislative bodies. • Actively participate with other Student Affairs Directors in planning and carrying out the mission of Saint Martin’s University and the goals and objectives of Student Affairs. • Constantly evaluating the security of the campus. • Be on call for questions from on-duty officers, other Directors and Cabinet.
REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT:
• Bachelor's degree required; preferred major of law enforcement, emergency management or criminal justice field; master’s degree preferred in law enforcement/emergency management or criminal justice field. • Minimum of 4 years of progressively responsible experience in a structured law enforcement (community policing) or security position, preferably in a campus environment. • Supervisory and leadership experience. • Knowledge of computer operations, databases, and software programs, to include Microsoft Office. • Flexibility to work on weekends, nights and occasional overtime, with the ability to respond to the campus when needed to assist. • Successfully pass a criminal background check and driving records investigation.
Full Time
POSITION SUMMARY FOR THE DIRECTOR OF PUBLIC SAFETY
• The Director is responsible for the oversight and leadership of the staff of the Office of Public Safety in providing the overall Public Safety and Emergency Services for the University and Abbey. • The Director is expected to use a comprehensive approach to security and emergency management services. • The Director oversees all emergency preparedness operations, crisis response planning, coordinate of building access systems, emergency communication systems and camera systems. • The Director oversees all aspects of a university Public Safety Office dealing with personal and asset protection and the prevention of criminality on campus. • The Director serves as a member of the Title IX Team and, when designated by the Title IX Coordinator: will investigate reports of sexual misconduct, sexual harassment, gender-related violence including stalking and intimate partner violence, and protected class discrimination and harassment involving employees, undergraduate and graduate students at the University; will conduct interviews with complainants, respondents and witnesses; will prepare detailed reports to be submitted to the Title IX Coordinator. • The Director serves as a member of the Care Team which receives and evaluates reported health and welfare concerns of students, faculty and staff and intervenes to provide support and assistance.
CRITICAL COMPETENCIES:
• Knowledge of federal and state nondiscrimination laws and compliance regulations including Title IX, Title VII, the due process protections as they apply to Student Conduct proceedings, the Clery Act, VAWA, and FERPA. • Demonstrated commitment to diversity and inclusiveness and success in working with diverse constituencies including both domestic and international to support an inclusive campus environment. • Demonstrate understanding of and experience with cultural competence and anti-racist practices. • Maintain effective working relationships with individuals and groups in a multicultural and diverse community. • Demonstrate a working knowledge of and recognition of current social and political issues as they related to racial injustices, implicit biases, cultural competencies and the impacts these have, in relation to the duties of Office of Public Safety, on the Office’s interaction with the campus community. • Demonstrate knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others. • Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of Saint Martin's University. • Ability to understand and hold self and others accountable for promoting Saint Martin's University’s commitment to the interaction of faith, reason, and service, honoring both the sacredness of the individual and the significance of community in the ongoing journey of becoming. • Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage. • Have a working knowledge of and skilled in the ability to conduct Trauma-Informed Victim Interviewing. • Excellent judgment and critical thinking with the ability to manage highly sensitive and confidential information. • Skilled in the areas of conflict resolution, problem solving techniques, interviewing and investigation. • Skill in writing concise, logical analytical reports to convey complex issues. • Ability to maintain neutrality and work under stress. • Effective interpersonal skills; the ability to listen well and demonstrate sensitivity to and respect for individual needs. • Ability to establish and maintain professional and productive working relationships with staff at all levels at the University. • Ability to read and interpret complex legal documents to evaluate their impact on University policy and procedures. • Experience in effectively supervising multiple projects and multiple personnel involved in these projects in accordance the Office of Public Safety objectives as well as university policy and procedures. • Ability to plan, organize, and implement special programs related to the programs and operations of the campus safety/campus law enforcement/emergency services functions of the university. • Ability to understand university, federal and state requirements for risk management functions. • Customer and solutions-oriented with a strong commitment to customer service while maintaining compliance with policies. • Use applied knowledge of principles of ICS and emergency management: mitigation, planning, response, recovery. • Must be supportive of a Catholic, Benedictine philosophy of education.
ESSENTIAL FUNCTIONS OF THE POSITION:
EMERGENCY MANAGEMENT • Develop and coordinate all emergency management issues, to include implementation of comprehensive training for the institution at all levels. • Manage standard procedures for situation management, including threats of violence or active violence, medical emergencies, fire, and natural disasters. • Coordinate all crisis response planning and exercises for the institution. • Coordination emergency preparation and response with city, county, state and federal emergency management agencies. • Research and development of grant funding opportunities for emergency management activities. • Develop and coordinates university-wide emergency response plan, including prevention/mitigation, preparedness, response and recovery. • Develop, implements and coordinate comprehensive emergency management training, drills and exercises for the institution at all levels. Develops the materials and use promotional methods to educate the campus community for these activities. • Interpret, apply, and ensure compliance with federal, state, and local laws, regulations, codes and policies regarding emergency management planning and implementation. • Develop, implement, administer, direct and/or support risk communication, business recovery, emergency and disaster preparedness plans.
CAMPUS PUBLIC SAFETY AND SECURITY • Supervises staff within the Office of Public Safety. Oversee training procedures for new and existing Public Safety staff. • Oversee procedure for management of facilities access and control. Collaborate with other university departments to assist in managing efforts to ensure the safety and security of students, employees, guests, and university property. • Develop and implement strategic goals and assessment plan to ensure successful achievement of the department’s mission. • Manage departmental budget process ensuring payroll, program and equipment cost remain within budget parameters. • Establish policies and procedures to ensure the personal safety of individuals on campus as well as protect property and assets of the university and Abbey from theft or damage. • Responsible for assuring the university compliance with state and federal requirements of Higher Education, such as: The Campus Security Act of 1990 (Clery Act), and Blood borne Pathogens Act of 1992, Washington Labor and Industries work place safety requirements as they relate to the functions of this office. • Maintains an active and cooperative relationship with Lacey Police Department and Lacey Fire District 3 for campus law enforcement and life safety issues. • Represents Saint Martin’s University as a member of IACLEA and WACLEA. • Ensures faculty, staff and students are aware of and train in critical incidents policies and procedures for lockdown and evacuation. • Develop, implement and coordinate comprehensive campus security training, drills and exercises for the institution at all levels. Develops the materials and use promotional methods to educate the campus community for these activities. • Interview, hire, train, and equip full-time Public Safety staff and student officers to provide 24/7 campus Public Safety services.
TITLE IX INVESTIGATIONS • Serve as a member of the Title IX team. • Receive reports of sexual misconduct, sexual harassment, gender-related violence including stalking and intimate partner violence, and related retaliation. Forward all reports to the Title IX Coordinator and Title IX Team. • When designated by the Title IX Coordinator conducts prompt, equitable and impartial administrative investigation of reports; identify and interview the parties involved and witnesses; conducts Trauma-Informed Victim interviews; identifies, gathers, and assesses information relevant to the investigation applicable policies and writes summary of findings of fact in individual cases. • Create and facilitate Title IX training/presentations to student groups regarding the University's safety procedures and sexual assault prevention programs.
OTHER FUNCTIONS • Interpret, explain and/or provide guidance on risk management areas to both external and internal constituencies. • Interpret, explain and/or provided guidance on legislative actions, proclamations, rules/regulation established by local, state and federal agencies and/or legislative bodies. • Actively participate with other Student Affairs Directors in planning and carrying out the mission of Saint Martin’s University and the goals and objectives of Student Affairs. • Constantly evaluating the security of the campus. • Be on call for questions from on-duty officers, other Directors and Cabinet.
REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT:
• Bachelor's degree required; preferred major of law enforcement, emergency management or criminal justice field; master’s degree preferred in law enforcement/emergency management or criminal justice field. • Minimum of 4 years of progressively responsible experience in a structured law enforcement (community policing) or security position, preferably in a campus environment. • Supervisory and leadership experience. • Knowledge of computer operations, databases, and software programs, to include Microsoft Office. • Flexibility to work on weekends, nights and occasional overtime, with the ability to respond to the campus when needed to assist. • Successfully pass a criminal background check and driving records investigation.
Job Title: Chief IT Operations Officer (Administrator II)
Job ID: 105038
Location: Sonoma State University
Full/Part Time: Full-Time
Regular/Temporary: Regular
Department Name Information Technology
Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $10,000 to $10,838 a month.
This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year.
A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link below or by request from SSU Human Resources.
Application Deadline
This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Thursday, January 14. Please refer to the Application Process section of this posting for additional details.
Conditions of Employment
This position is a member of the Management Personnel Plan and serves at the pleasure of the President.
Responsibilities
Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.
Reporting to the Associate Vice President for Information Technology and Chief Information Officer (CIO), with additional lead work direction from the Deputy Chief Information Officer (Deputy CIO), the Chief IT Operations Officer (COO) provides management, guidance, and supervision for a team of highly-skilled personnel responsible for installing, maintaining, troubleshooting and upgrading the backbone for all technology services at the University, including campus hardware and software; voice and email communication; computer servers; interfaces with third-party systems located worldwide; and storage systems. This includes technology infrastructure located on the main campus at satellite locations, and critical "cloud" servers and systems located in remote data centers.
Major duties of the position include, but are not limited to, the following in support of the Information Technology department and division of Academic Affairs:
Provide strategic vision, project management, and leadership for infrastructure services and technology. Serve as the campus information technology architect. Assist CIO, Deputy CIO, and Information Technology Security (ITS) Directors of other units in developing, deploying and maintaining a reliable, efficient, seamless and cost-effective technology infrastructure for the campus, as well as other duties assigned to assist the Deputy CIO.
Oversee the daily operations of the enterprise information technology (IT) infrastructure and core services, including physical/virtual servers, data storage, identity management, telephone/voice-over-IP systems, email, video/cellular, on premises data center, and cloud infrastructure.
Develop and manage technology infrastructure plans and budgets, including spending justifications and cost models. Measure, monitor and report cost, performance, availability, recoverability and efficiency across all infrastructure systems, and report against campus, system and industry baselines and targets.
Develop and implement technology policies and procedures that reflect the mission and goals of the department, the Division, and the University. Supervise and manage direct reports, including mentoring, coaching, professional development, and performance evaluations. Research, develop and implement strategic strategies relating to data center locations/facilities, back-up, recovery, and enterprise storage; and facilitate business continuity and disaster recovery planning for the University.
Assure high-reliability and availability of enterprise infrastructure systems by enforcing adherence to processes and standards; maximize productivity through useful tools and resources. Directly oversee and provide management to the Computer Operations (CO) teams and facilitate development of operations, processes, budgets, services, staff and technologies. Respond to emergency and critical incidents and regularly oversee maintenance and installation that occurs outside regular business hours. Perform root cause determination and problem resolution.
Supply strategic and tactical technical leadership to the University with regards to current and future technology solutions. Engage vendors and strategic partners to evaluate, design, select, and implement cost-efficient technology solutions to develop University technology infrastructure.
Cultivate professional development of direct reports and facilitate opportunities for training in technical skills, leadership, project management and creative problem solving. Participate in CSU system-wide meetings, services on committees; attend tradeshows and technology demonstrations; and meet with industry and higher education professionals to stay abreast of technology infrastructure changes.
Determine the efficacy of the campus-wide security infrastructure, and identify foreseeable internal and external information risks and opportunities. Identify and reduce security vulnerabilities, and monitor and investigate complaints of non- compliance. Serve as primary campus contact with CSU Chancellor's Office's operations group coordinating and implementing systemwide policy, training, and service standards related to technology infrastructure.
In the absence of the CIO, Deputy CIO, or Information Security Officers, the incumbent serves in those capacities on behalf of the university. The incumbent also serves as the primary member in the Emergency Operations Center at Sonoma State University when activated. Additionally, the incumbent works with Facilities Planning on the design and implementation of campus infrastructure and data centers for all new and renovated campus facilities.
Performs other secondary duties as assigned.
Duties will primarily take place in an office setting however additional duties may be performed in various locations on the Sonoma State University campus, including working both indoors and outdoors to support and participate in university activities and events. As an exempt employee you have some flexibility in your schedule however must be available during the regular campus hours Monday through Friday to meet the operational needs of the campus and department. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. This position will require occasional travel, by automobile or airplane, and overnight stay to travel to trainings and meetings off campus.
Qualifications
This position requires a minimum of 7 years of experience working in information technology with increasing levels of responsibility; 5 years of experience in the planning, design, development, enhancement, modification and support of large-scale cloud migration projects with AWS, Google, or Azure, including 4 years of progressively responsible and applicable experience managing and supervising infrastructure service teams, staff, and an enterprise level data center. Bachelor's degree in computer science, information technology, or related technology field, or equivalent combination of education and experience to provide the required knowledge, skills and abilities to perform the duties of the position. Master's degree preferred. Extensive experience delivering clear written and verbal communication to customers on all levels of the organization from induvial contributors to senior management required. Demonstrated success of completing IT projects in a timely manner required. Four or more years of Information Technology experience working in higher education infrastructure highly preferred. Advanced proficiency with computers, PeopleSoft, Microsoft Office, and Google Suite required.
One or more of the following certifications preferred: PMP (Project Management Professional), MCSE (Microsoft Certified System Engineer), Amazon Web Services, Azure, Google Cloud, Cisco, or ITIL. Demonstrated experience in managing a highly-virtualized server environment. Ability to optimize, configure, cost and manage in hybrid multi-cloud environment. Knowledge of backup, recovery, and disaster recovery procedures and services. Strong technical expertise with IT infrastructure, networks, systems, SaaS and hosted environments, including Microsoft Azure, Amazon Web Services, and Rackspace. Thorough knowledge of: TCP/IP (UDP, TCP, and ICMP); DNS; DHCP; and IP Addressing. Project management experience in architecting and deploying enterprise network and server infrastructure including Active Directory (AD), physical and virtual servers (VMWare). Experience with vulnerability scanning, PCI and penetration testing tools.
Experience with deployment and management of Intrusion Detection and Intrusion Prevention Systems (IDS & IPS). Knowledge of current security policy compliance requirements including FERPA, HIPAA, and PCI-DSS. Experience deploying and managing security monitoring & management (Palo Alto), voice technology (Avaya & SIP) and monitoring technologies (Microsoft Systems Center & Zabbix). Experience deploying and managing enterprise identity & access management technologies. Familiarity with network security architecture.
Proven experience managing teams involving scripting and programming experience as it relates to system integration and continuity of services across core infrastructure (servers and systems). Demonstrated experience providing operational support to complex projects, including budgets, timelines, milestones, reporting, and compliance.
Familiarity with the IT audit process of COBIT5/SSAE 16. Thorough understanding and proficiency in the use of standard desktop software tools, including word processing, spreadsheet, database management, and desktop publishing software. Proficiency in the use of scheduling, email and database systems. Excellent organizational skills and attention to detail; excellent written and oral communication skills; demonstrated experience in coordinating meetings. Experience managing vendor relationships. Ability to take initiative, plan, organize and prioritize project and operational work. Exceptional teamwork and collaboration skills. Experience supporting Windows/PC and Mac environments. Experience in developing, implementing and monitoring technology business practices for general technology operations.
The incumbent must have strong communication and analytical skills; ability to plan, direct and control the activities of assigned units and resources; interpret and apply applicable rules, regulations, policies and procedures; demonstrate and maintain current knowledge of industry trends and standards and technologies; ability to strategically oversee and assess university computing trends, standards, and needs; ability to provide leadership and guidance; and ability to develop and implement long-range goals and plans. The incumbent must demonstrate integrity and sound judgment in performing duties; possess the ability to supervise the work of staff and recommend appropriate personnel actions; be able to apply strong problem solving and conflict resolution skills and train and evaluate performance, taking corrective action as needed; deal with stressful situations while maintaining composure; and contribute to a collaborative environment utilizing exemplary communication and problem solving skills as necessary. Must have strong organizational skills and the ability to manage multiple projects and competing priorities simultaneously, adjusting quickly to changes needed on a daily basis. Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work cooperatively in group situations.
The duties of this position may include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate may be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.
Qualification Note
Evidence of degree(s) or certificate(s) and/or license(s) required at time of hire.
Application Process
Click the "Apply Now" to apply to this position, materials submitted with your application will not be returned. For questions related to the application process, please reach out to Human Resources (hr@sonoma.edu | 707.664.3100).
Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters)
In your cover letter, please address the following: Recognizing the complexities of IT operations within the CSU system, and Sonoma State specifically, please elaborate on various cloud strategies that would provide the greatest return on investment in people and technology for the CSU system.
2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.
The ADA Coordinator is available at 707.664.2664, to assist individuals with disabilities in need of accommodation during the hiring process.
Other Information
EEO STATEMENT The university is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
MANDATED REPORTING This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
About Sonoma State
Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 9,000 students located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country.
Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited.
Sonoma State University's Jeanne Clery Act Annual Security Report is available at www.sonoma.edu/ps/about/jeanneclery.html; Annual Campus Housing Fire Safety Report is available at www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html.
Contact Information
Sonoma State University Human Resources Main (707) 664-3100 Fax (707) 664-3196 1801 East Cotati Avenue Rohnert Park, CA 94928 hr@sonoma.edu
Benefits Summary https://www2.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf
To Apply, visit: https://apptrkr.com/2113370
Full Time
Job Title: Chief IT Operations Officer (Administrator II)
Job ID: 105038
Location: Sonoma State University
Full/Part Time: Full-Time
Regular/Temporary: Regular
Department Name Information Technology
Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $10,000 to $10,838 a month.
This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year.
A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link below or by request from SSU Human Resources.
Application Deadline
This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Thursday, January 14. Please refer to the Application Process section of this posting for additional details.
Conditions of Employment
This position is a member of the Management Personnel Plan and serves at the pleasure of the President.
Responsibilities
Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.
Reporting to the Associate Vice President for Information Technology and Chief Information Officer (CIO), with additional lead work direction from the Deputy Chief Information Officer (Deputy CIO), the Chief IT Operations Officer (COO) provides management, guidance, and supervision for a team of highly-skilled personnel responsible for installing, maintaining, troubleshooting and upgrading the backbone for all technology services at the University, including campus hardware and software; voice and email communication; computer servers; interfaces with third-party systems located worldwide; and storage systems. This includes technology infrastructure located on the main campus at satellite locations, and critical "cloud" servers and systems located in remote data centers.
Major duties of the position include, but are not limited to, the following in support of the Information Technology department and division of Academic Affairs:
Provide strategic vision, project management, and leadership for infrastructure services and technology. Serve as the campus information technology architect. Assist CIO, Deputy CIO, and Information Technology Security (ITS) Directors of other units in developing, deploying and maintaining a reliable, efficient, seamless and cost-effective technology infrastructure for the campus, as well as other duties assigned to assist the Deputy CIO.
Oversee the daily operations of the enterprise information technology (IT) infrastructure and core services, including physical/virtual servers, data storage, identity management, telephone/voice-over-IP systems, email, video/cellular, on premises data center, and cloud infrastructure.
Develop and manage technology infrastructure plans and budgets, including spending justifications and cost models. Measure, monitor and report cost, performance, availability, recoverability and efficiency across all infrastructure systems, and report against campus, system and industry baselines and targets.
Develop and implement technology policies and procedures that reflect the mission and goals of the department, the Division, and the University. Supervise and manage direct reports, including mentoring, coaching, professional development, and performance evaluations. Research, develop and implement strategic strategies relating to data center locations/facilities, back-up, recovery, and enterprise storage; and facilitate business continuity and disaster recovery planning for the University.
Assure high-reliability and availability of enterprise infrastructure systems by enforcing adherence to processes and standards; maximize productivity through useful tools and resources. Directly oversee and provide management to the Computer Operations (CO) teams and facilitate development of operations, processes, budgets, services, staff and technologies. Respond to emergency and critical incidents and regularly oversee maintenance and installation that occurs outside regular business hours. Perform root cause determination and problem resolution.
Supply strategic and tactical technical leadership to the University with regards to current and future technology solutions. Engage vendors and strategic partners to evaluate, design, select, and implement cost-efficient technology solutions to develop University technology infrastructure.
Cultivate professional development of direct reports and facilitate opportunities for training in technical skills, leadership, project management and creative problem solving. Participate in CSU system-wide meetings, services on committees; attend tradeshows and technology demonstrations; and meet with industry and higher education professionals to stay abreast of technology infrastructure changes.
Determine the efficacy of the campus-wide security infrastructure, and identify foreseeable internal and external information risks and opportunities. Identify and reduce security vulnerabilities, and monitor and investigate complaints of non- compliance. Serve as primary campus contact with CSU Chancellor's Office's operations group coordinating and implementing systemwide policy, training, and service standards related to technology infrastructure.
In the absence of the CIO, Deputy CIO, or Information Security Officers, the incumbent serves in those capacities on behalf of the university. The incumbent also serves as the primary member in the Emergency Operations Center at Sonoma State University when activated. Additionally, the incumbent works with Facilities Planning on the design and implementation of campus infrastructure and data centers for all new and renovated campus facilities.
Performs other secondary duties as assigned.
Duties will primarily take place in an office setting however additional duties may be performed in various locations on the Sonoma State University campus, including working both indoors and outdoors to support and participate in university activities and events. As an exempt employee you have some flexibility in your schedule however must be available during the regular campus hours Monday through Friday to meet the operational needs of the campus and department. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. This position will require occasional travel, by automobile or airplane, and overnight stay to travel to trainings and meetings off campus.
Qualifications
This position requires a minimum of 7 years of experience working in information technology with increasing levels of responsibility; 5 years of experience in the planning, design, development, enhancement, modification and support of large-scale cloud migration projects with AWS, Google, or Azure, including 4 years of progressively responsible and applicable experience managing and supervising infrastructure service teams, staff, and an enterprise level data center. Bachelor's degree in computer science, information technology, or related technology field, or equivalent combination of education and experience to provide the required knowledge, skills and abilities to perform the duties of the position. Master's degree preferred. Extensive experience delivering clear written and verbal communication to customers on all levels of the organization from induvial contributors to senior management required. Demonstrated success of completing IT projects in a timely manner required. Four or more years of Information Technology experience working in higher education infrastructure highly preferred. Advanced proficiency with computers, PeopleSoft, Microsoft Office, and Google Suite required.
One or more of the following certifications preferred: PMP (Project Management Professional), MCSE (Microsoft Certified System Engineer), Amazon Web Services, Azure, Google Cloud, Cisco, or ITIL. Demonstrated experience in managing a highly-virtualized server environment. Ability to optimize, configure, cost and manage in hybrid multi-cloud environment. Knowledge of backup, recovery, and disaster recovery procedures and services. Strong technical expertise with IT infrastructure, networks, systems, SaaS and hosted environments, including Microsoft Azure, Amazon Web Services, and Rackspace. Thorough knowledge of: TCP/IP (UDP, TCP, and ICMP); DNS; DHCP; and IP Addressing. Project management experience in architecting and deploying enterprise network and server infrastructure including Active Directory (AD), physical and virtual servers (VMWare). Experience with vulnerability scanning, PCI and penetration testing tools.
Experience with deployment and management of Intrusion Detection and Intrusion Prevention Systems (IDS & IPS). Knowledge of current security policy compliance requirements including FERPA, HIPAA, and PCI-DSS. Experience deploying and managing security monitoring & management (Palo Alto), voice technology (Avaya & SIP) and monitoring technologies (Microsoft Systems Center & Zabbix). Experience deploying and managing enterprise identity & access management technologies. Familiarity with network security architecture.
Proven experience managing teams involving scripting and programming experience as it relates to system integration and continuity of services across core infrastructure (servers and systems). Demonstrated experience providing operational support to complex projects, including budgets, timelines, milestones, reporting, and compliance.
Familiarity with the IT audit process of COBIT5/SSAE 16. Thorough understanding and proficiency in the use of standard desktop software tools, including word processing, spreadsheet, database management, and desktop publishing software. Proficiency in the use of scheduling, email and database systems. Excellent organizational skills and attention to detail; excellent written and oral communication skills; demonstrated experience in coordinating meetings. Experience managing vendor relationships. Ability to take initiative, plan, organize and prioritize project and operational work. Exceptional teamwork and collaboration skills. Experience supporting Windows/PC and Mac environments. Experience in developing, implementing and monitoring technology business practices for general technology operations.
The incumbent must have strong communication and analytical skills; ability to plan, direct and control the activities of assigned units and resources; interpret and apply applicable rules, regulations, policies and procedures; demonstrate and maintain current knowledge of industry trends and standards and technologies; ability to strategically oversee and assess university computing trends, standards, and needs; ability to provide leadership and guidance; and ability to develop and implement long-range goals and plans. The incumbent must demonstrate integrity and sound judgment in performing duties; possess the ability to supervise the work of staff and recommend appropriate personnel actions; be able to apply strong problem solving and conflict resolution skills and train and evaluate performance, taking corrective action as needed; deal with stressful situations while maintaining composure; and contribute to a collaborative environment utilizing exemplary communication and problem solving skills as necessary. Must have strong organizational skills and the ability to manage multiple projects and competing priorities simultaneously, adjusting quickly to changes needed on a daily basis. Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work cooperatively in group situations.
The duties of this position may include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate may be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.
Qualification Note
Evidence of degree(s) or certificate(s) and/or license(s) required at time of hire.
Application Process
Click the "Apply Now" to apply to this position, materials submitted with your application will not be returned. For questions related to the application process, please reach out to Human Resources (hr@sonoma.edu | 707.664.3100).
Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters)
In your cover letter, please address the following: Recognizing the complexities of IT operations within the CSU system, and Sonoma State specifically, please elaborate on various cloud strategies that would provide the greatest return on investment in people and technology for the CSU system.
2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.
The ADA Coordinator is available at 707.664.2664, to assist individuals with disabilities in need of accommodation during the hiring process.
Other Information
EEO STATEMENT The university is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
MANDATED REPORTING This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
About Sonoma State
Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 9,000 students located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country.
Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited.
Sonoma State University's Jeanne Clery Act Annual Security Report is available at www.sonoma.edu/ps/about/jeanneclery.html; Annual Campus Housing Fire Safety Report is available at www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html.
Contact Information
Sonoma State University Human Resources Main (707) 664-3100 Fax (707) 664-3196 1801 East Cotati Avenue Rohnert Park, CA 94928 hr@sonoma.edu
Benefits Summary https://www2.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf
To Apply, visit: https://apptrkr.com/2113370
Associate Director of Human Resource Services
Application Deadline is 4:00 p.m, January 01, 2021
REPORTS TO: Executive Director of Human Resource Services
JOB SUMMARY:
This position works closely with the Executive Director to ensure compliance with state and federal regulations. Manages the College’s benefits system including negotiation of annual health, dental, life, long-term disability, and vision insurance agreements. This position will also be committed to promoting diversity and inclusion.
ESSENTIAL JOB FUNCTIONS: Important responsibilities and duties may include, but are not limited to, the following:
Develops, implements, and administers employee retirement programs, and compensation and benefits programs.
Participates in the employee recruitment and selection process.
Conducts new employee orientations in small or large group formats.
Provides compensation and benefits training for employees.
Reviews data to ensure accuracy in employee information for MIS data reporting, employment surveys, etc.
Participates in the collective bargaining process.
Creates and revises job descriptions in collaboration with supervisors.
Calculates salaries for employees using standard operational procedures.
Oversees leave benefits, i.e., vacation, sick, personal, FMLA, critical illness, bereavement, etc.
Serves as primary contact for all internal and external inquiries involving the College’s compensation and benefit systems.
Works with Executive Director to maintain employee handbook and updates as necessary.
Provides training opportunities and conducts/arranges informational meetings for staff regarding benefits and other employment related issues.
Provides training opportunities for performance evaluation and staff improvement plans.
Serves on institutional committees and provides facilitation (e.g., Insurance and Wellness).
Perform other duties as assigned by the Executive Director of Human Resource Services.
QUALIFICATIONS:
Bachelor’s degree in Human Resources, Business Administration, Public Administration, organizational development, or related field and four years of progressive leadership experience in human resources or an equivalent combination of education and experience.
Knowledge of human resources management practices and procedures.
Knowledge of federal and state statutes related to human resources.
Knowledge of budget administration and fiscal management.
Ability to establish and carry out uniform policies and procedures for: affirmative action, diversity, employee development and training, employee relations in a unionized setting, recruitment and selection and, wages and compensation.
Knowledge of applicable collective bargaining statutes and processes.
Ability to establish and maintain effective working relationships with diverse groups, faculty, staff, students, and the public.
Ability to build consensus and work in a collegial manner.
Demonstrated ability in problem solving and conflict resolution.
Ability to establish and maintain policies and practices.
Ability to motivate individuals and groups.
Demonstrated computer skills and knowledge of Microsoft Office and Google programs.
Demonstrated ability to work in a team environment.
PREFERRED:
Specialized training in benefits administration and employee relations.
Active affiliation with appropriate Human Resources networks and organizations.
SHRM Certification(s).
EMPLOYMENT STATUS:
Full time position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
APPLICATION PROCEDURE:
Complete online application at hawkeyecollege.edu/employment including a cover letter which briefly address
Your experience with administering compensation, benefits, and retirement plans.
Your leadership roles and major accomplishments in your current/previous professional position(s).
Submit online application and all required materials by the deadline.
Veterans and persons with disabilities are encouraged to apply. If you are in need of any special accommodation in completing the application process, please notify a member of Human Resource Services.
Working conditions: Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp.
Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Hawkeye Community College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; political affiliation; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
Full Time
Associate Director of Human Resource Services
Application Deadline is 4:00 p.m, January 01, 2021
REPORTS TO: Executive Director of Human Resource Services
JOB SUMMARY:
This position works closely with the Executive Director to ensure compliance with state and federal regulations. Manages the College’s benefits system including negotiation of annual health, dental, life, long-term disability, and vision insurance agreements. This position will also be committed to promoting diversity and inclusion.
ESSENTIAL JOB FUNCTIONS: Important responsibilities and duties may include, but are not limited to, the following:
Develops, implements, and administers employee retirement programs, and compensation and benefits programs.
Participates in the employee recruitment and selection process.
Conducts new employee orientations in small or large group formats.
Provides compensation and benefits training for employees.
Reviews data to ensure accuracy in employee information for MIS data reporting, employment surveys, etc.
Participates in the collective bargaining process.
Creates and revises job descriptions in collaboration with supervisors.
Calculates salaries for employees using standard operational procedures.
Oversees leave benefits, i.e., vacation, sick, personal, FMLA, critical illness, bereavement, etc.
Serves as primary contact for all internal and external inquiries involving the College’s compensation and benefit systems.
Works with Executive Director to maintain employee handbook and updates as necessary.
Provides training opportunities and conducts/arranges informational meetings for staff regarding benefits and other employment related issues.
Provides training opportunities for performance evaluation and staff improvement plans.
Serves on institutional committees and provides facilitation (e.g., Insurance and Wellness).
Perform other duties as assigned by the Executive Director of Human Resource Services.
QUALIFICATIONS:
Bachelor’s degree in Human Resources, Business Administration, Public Administration, organizational development, or related field and four years of progressive leadership experience in human resources or an equivalent combination of education and experience.
Knowledge of human resources management practices and procedures.
Knowledge of federal and state statutes related to human resources.
Knowledge of budget administration and fiscal management.
Ability to establish and carry out uniform policies and procedures for: affirmative action, diversity, employee development and training, employee relations in a unionized setting, recruitment and selection and, wages and compensation.
Knowledge of applicable collective bargaining statutes and processes.
Ability to establish and maintain effective working relationships with diverse groups, faculty, staff, students, and the public.
Ability to build consensus and work in a collegial manner.
Demonstrated ability in problem solving and conflict resolution.
Ability to establish and maintain policies and practices.
Ability to motivate individuals and groups.
Demonstrated computer skills and knowledge of Microsoft Office and Google programs.
Demonstrated ability to work in a team environment.
PREFERRED:
Specialized training in benefits administration and employee relations.
Active affiliation with appropriate Human Resources networks and organizations.
SHRM Certification(s).
EMPLOYMENT STATUS:
Full time position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
APPLICATION PROCEDURE:
Complete online application at hawkeyecollege.edu/employment including a cover letter which briefly address
Your experience with administering compensation, benefits, and retirement plans.
Your leadership roles and major accomplishments in your current/previous professional position(s).
Submit online application and all required materials by the deadline.
Veterans and persons with disabilities are encouraged to apply. If you are in need of any special accommodation in completing the application process, please notify a member of Human Resource Services.
Working conditions: Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp.
Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Hawkeye Community College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; political affiliation; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
Salk Institute for Biological Studies
10010 North Torrey Pines Road, San Diego CA
POSITION SUMMARY
The Lab Coordinator is responsible for overall lab management duties in support of the assigned Principal Investigator’s (PI) and their laboratories. Supervises and performs technical and administrative tasks. Maintains adequate inventory of materials and equipment to ensure adequate supplies for experimental needs. Responsible for pre-award and post-award services for the PI and research staff. Assists in the development of grant budgets. Maintains familiarity with federal and state grant rules and processes. Manages lab safety programs to insure compliance with all applicable regulations. Assists Investigator in personnel management. Serves as liaison to institution administrative offices. Conducts scientific research (bench work and computational), scientific project management, and data analysis as needed.
ESSENTIAL FUNCTIONS
(40%) Laboratory Administrative Management
Independently coordinate the activities of student and/or volunteer personnel.
Manage day-to-day activities within the research laboratory, including such activities as ensuring operation of essential equipment, making sure adequate supplies are available for routine experimental procedures, reviewing budgets, etc.
Ensure PI is prepared and in possession of materials and information required for meetings, conferences and other scheduled events. Oversee and participate in the distribution of communications and information to the lab group members.
Compose correspondence on subject matters that require considerable sensitivity, discretion, judgment, or negotiation in replying to inquiries, and/or presenting or requesting information. Drafts replies for PI review.
Serve as liaison with other departments including Accounting, HR, Admin Services, and Facilities Services to ensure necessary services.
Responsibility for laboratory key control.
Use spreadsheet and database software to develop and maintain a variety of databases.
Determine needs and purchase office supplies and equipment; facilitate office equipment maintenance.
Perform general administrative duties such as photocopying, filing, mail sorting and distribution, maintenance of lab bulletin boards, etc.
Develop travel itineraries for national and international meetings; arrange all aspects of travel, transportation and meeting participation (such as electronic abstract submissions) through final reimbursement.
Conference, meeting, and event planning including coordinating seminars, conferences and other meetings including site/facilities selection and procurement, catering, scheduling and speaker arrangements.
Coordinate interview scheduling and candidate visits related to the recruitment of lab staff, graduate students and postdoctoral trainees. Coordinate processing and screening of applicants with Human Resources.
(40%) Research Support
Assists laboratory staff
Performs molecular biology techniques
Performs tissue culture techniques
Performs bioinformatics analysis
Managing murine colonies
(20%) Research Funds Management and Grant Support
Manage & maintain financial expenses and reporting.
Update financial reports monthly in accord with accounting report postings.
Track/report changes in personnel / pay rates / pay distributions with reports from accounting/payroll.
Accurately reflect changes in grants and funding sources.
Use appropriate systems, forms and other tools and technologies to pre establish and monitor expenditure, process various reimbursements, and make purchases.
Calibrate the financials with accounting on a quarterly basis; meetings with accounting. Research details to explain deviations in reports
Examine reports for incorrectly posted figures and submit corrections to accounting, track changes
Manage, compile & submit grant proposals.
Identify, report and record Salk and actual submission deadlines.
Create a clear and detailed tasks lists for PI to manage application guidelines.
Prepare a draft budget, obtain PI adjustments and submit to the Grants Department for the final version.
Compile grant by deadline. Request, track, receive and adjust materials from other sources. Maintain file copy and track approval/denial for Progress Reports and Support reports.
Record financial data for funds reports.
Maintain accurate an up to date grant materials (CV/BIO, awards/funding, facilities list, etc). Create, maintain and update required documents associated with adjunct appointments of faculty. Maintain database of faculty activities for renewal of adjunct appointments.
Maintain alumni database of post trainee (postdoctoral and graduate students) work experience.
Maintain libraries of reprints and coordinate payment for any publication costs.
Create PDF files of publications for distribution to scientific community.
EXPERIENCE
Required:
4 or more years of experience as a technician or related
1 or more years laboratory management experience
Experienced in successfully interacting with a variety of people, including academics, staff, high-level executives, and members of the community from diverse cultures and backgrounds.
Preferred:
5+ years laboratory management experience
EDUCATION
Required
Bachelor’s degree in biological sciences, life sciences or related field.
Preferred
PhD or masters degree in biological sciences, life sciences or related field.
SKILLS AND ABILITIES
Required
Theoretical knowledge of biological sciences; genetic linkage analysis methods; Mendelian genetics and molecular biological techniques, including the polymerase chain reaction (PCR).
Theoretical knowledge of computerized genotyping methods.
Demonstrated ability to conduct and oversee independent research. This includes the ability to (a) develop, maintain, execute, and complete research projects of varying size and scope; (b) critically read, understand, and extract information from published medical, chemical, and biological literature to prepare background information for scientific abstracts, manuscripts, lectures, and grant proposals; (c) perform basic data and statistical analysis; and (d) produce high-quality abstracts, manuscripts, lectures, and grant applications.
Ability to independently design experiments and debug protocols.
Ability and interest in learning new scientific techniques.
Ability to manage and track large numbers of samples meticulously without mixup or cross contamination.
Demonstrated ability to prioritize and work independently.
Demonstrated knowledge and experience with both PC and MAC operating systems, standard business office equipment and commonly used software and tools, such as Microsoft Office, electronic mail, and the internet.
Strong interpersonal skills. Ability to establish and maintain effective working relationships; interact with all levels of management and employees across multiple departments. Ability to communicate and act as a liaison with a diverse audience of professionals. Demonstrated ability to supervise and train students and other technicians.
Knowledge of standard laboratory management and safety procedures.
Ability to analyze and interpret data and assist with writing scientific papers and grants.
Ability to review the scientific literature and apply to experimental design
Ability to make independent decisions, analyze situations, solve problems, and initiate actions for the effective management of a large and complex department.
Strong analytical and critical thinking skills to identify problems and develop innovative solutions.
Excellent written skills and knowledge of English language, including grammar, usage, spelling, and punctuation.
Excellent oral communication skills. Demonstrated ability to communicate clearly, effectively, tactfully, and patiently in person, on the telephone, and in writing to a diverse group of people (including researchers, health care providers, patients, research participants, administrators, industry representatives) in the academic, scientific, medical, and commercial communities.
Preferred :
R programming skills.
UNIX programming skills.
SPECIAL CONDITIONS OF EMPLOYMENT
Must be willing to work in an animal-related research environment.
Must be willing to work an adjusted schedule to support research needs.
Successful completion of the Institute’s background investigation.
Must be willing to sign an employee confidentiality agreement.
PHSYCIAL REQUIREMENTS
This position requires constant standing, analyzing, communicating, reasoning and working inside.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Full Time
POSITION SUMMARY
The Lab Coordinator is responsible for overall lab management duties in support of the assigned Principal Investigator’s (PI) and their laboratories. Supervises and performs technical and administrative tasks. Maintains adequate inventory of materials and equipment to ensure adequate supplies for experimental needs. Responsible for pre-award and post-award services for the PI and research staff. Assists in the development of grant budgets. Maintains familiarity with federal and state grant rules and processes. Manages lab safety programs to insure compliance with all applicable regulations. Assists Investigator in personnel management. Serves as liaison to institution administrative offices. Conducts scientific research (bench work and computational), scientific project management, and data analysis as needed.
ESSENTIAL FUNCTIONS
(40%) Laboratory Administrative Management
Independently coordinate the activities of student and/or volunteer personnel.
Manage day-to-day activities within the research laboratory, including such activities as ensuring operation of essential equipment, making sure adequate supplies are available for routine experimental procedures, reviewing budgets, etc.
Ensure PI is prepared and in possession of materials and information required for meetings, conferences and other scheduled events. Oversee and participate in the distribution of communications and information to the lab group members.
Compose correspondence on subject matters that require considerable sensitivity, discretion, judgment, or negotiation in replying to inquiries, and/or presenting or requesting information. Drafts replies for PI review.
Serve as liaison with other departments including Accounting, HR, Admin Services, and Facilities Services to ensure necessary services.
Responsibility for laboratory key control.
Use spreadsheet and database software to develop and maintain a variety of databases.
Determine needs and purchase office supplies and equipment; facilitate office equipment maintenance.
Perform general administrative duties such as photocopying, filing, mail sorting and distribution, maintenance of lab bulletin boards, etc.
Develop travel itineraries for national and international meetings; arrange all aspects of travel, transportation and meeting participation (such as electronic abstract submissions) through final reimbursement.
Conference, meeting, and event planning including coordinating seminars, conferences and other meetings including site/facilities selection and procurement, catering, scheduling and speaker arrangements.
Coordinate interview scheduling and candidate visits related to the recruitment of lab staff, graduate students and postdoctoral trainees. Coordinate processing and screening of applicants with Human Resources.
(40%) Research Support
Assists laboratory staff
Performs molecular biology techniques
Performs tissue culture techniques
Performs bioinformatics analysis
Managing murine colonies
(20%) Research Funds Management and Grant Support
Manage & maintain financial expenses and reporting.
Update financial reports monthly in accord with accounting report postings.
Track/report changes in personnel / pay rates / pay distributions with reports from accounting/payroll.
Accurately reflect changes in grants and funding sources.
Use appropriate systems, forms and other tools and technologies to pre establish and monitor expenditure, process various reimbursements, and make purchases.
Calibrate the financials with accounting on a quarterly basis; meetings with accounting. Research details to explain deviations in reports
Examine reports for incorrectly posted figures and submit corrections to accounting, track changes
Manage, compile & submit grant proposals.
Identify, report and record Salk and actual submission deadlines.
Create a clear and detailed tasks lists for PI to manage application guidelines.
Prepare a draft budget, obtain PI adjustments and submit to the Grants Department for the final version.
Compile grant by deadline. Request, track, receive and adjust materials from other sources. Maintain file copy and track approval/denial for Progress Reports and Support reports.
Record financial data for funds reports.
Maintain accurate an up to date grant materials (CV/BIO, awards/funding, facilities list, etc). Create, maintain and update required documents associated with adjunct appointments of faculty. Maintain database of faculty activities for renewal of adjunct appointments.
Maintain alumni database of post trainee (postdoctoral and graduate students) work experience.
Maintain libraries of reprints and coordinate payment for any publication costs.
Create PDF files of publications for distribution to scientific community.
EXPERIENCE
Required:
4 or more years of experience as a technician or related
1 or more years laboratory management experience
Experienced in successfully interacting with a variety of people, including academics, staff, high-level executives, and members of the community from diverse cultures and backgrounds.
Preferred:
5+ years laboratory management experience
EDUCATION
Required
Bachelor’s degree in biological sciences, life sciences or related field.
Preferred
PhD or masters degree in biological sciences, life sciences or related field.
SKILLS AND ABILITIES
Required
Theoretical knowledge of biological sciences; genetic linkage analysis methods; Mendelian genetics and molecular biological techniques, including the polymerase chain reaction (PCR).
Theoretical knowledge of computerized genotyping methods.
Demonstrated ability to conduct and oversee independent research. This includes the ability to (a) develop, maintain, execute, and complete research projects of varying size and scope; (b) critically read, understand, and extract information from published medical, chemical, and biological literature to prepare background information for scientific abstracts, manuscripts, lectures, and grant proposals; (c) perform basic data and statistical analysis; and (d) produce high-quality abstracts, manuscripts, lectures, and grant applications.
Ability to independently design experiments and debug protocols.
Ability and interest in learning new scientific techniques.
Ability to manage and track large numbers of samples meticulously without mixup or cross contamination.
Demonstrated ability to prioritize and work independently.
Demonstrated knowledge and experience with both PC and MAC operating systems, standard business office equipment and commonly used software and tools, such as Microsoft Office, electronic mail, and the internet.
Strong interpersonal skills. Ability to establish and maintain effective working relationships; interact with all levels of management and employees across multiple departments. Ability to communicate and act as a liaison with a diverse audience of professionals. Demonstrated ability to supervise and train students and other technicians.
Knowledge of standard laboratory management and safety procedures.
Ability to analyze and interpret data and assist with writing scientific papers and grants.
Ability to review the scientific literature and apply to experimental design
Ability to make independent decisions, analyze situations, solve problems, and initiate actions for the effective management of a large and complex department.
Strong analytical and critical thinking skills to identify problems and develop innovative solutions.
Excellent written skills and knowledge of English language, including grammar, usage, spelling, and punctuation.
Excellent oral communication skills. Demonstrated ability to communicate clearly, effectively, tactfully, and patiently in person, on the telephone, and in writing to a diverse group of people (including researchers, health care providers, patients, research participants, administrators, industry representatives) in the academic, scientific, medical, and commercial communities.
Preferred :
R programming skills.
UNIX programming skills.
SPECIAL CONDITIONS OF EMPLOYMENT
Must be willing to work in an animal-related research environment.
Must be willing to work an adjusted schedule to support research needs.
Successful completion of the Institute’s background investigation.
Must be willing to sign an employee confidentiality agreement.
PHSYCIAL REQUIREMENTS
This position requires constant standing, analyzing, communicating, reasoning and working inside.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
he Massachusetts Housing Partnership (MHP) is a non-profit, quasi-public organization and a leader in affordable housing finance. MHP works with communities, developers and borrowers to create innovative policy and financing solutions that provide affordable homes and better lives for the people of Massachusetts. MHP administers the ONE Mortgage Program, the state’s most affordable mortgage product for underserved first-time homebuyers. At MHP, we celebrate diversity and are committed to creating an inclusive environment for all employees.
ONE Mortgage is a first-time homebuyer mortgage program that breaks down barriers that prevent creditworthy households from buying a home, barriers that impact everyone, most notably households of color. ONE Mortgage makes it possible for thousands of families and individuals to put down roots across Massachusetts.
The Homeowner Services Coordinator (HSC) will be an integral part of the Homeownership team, helping to promote sustainable homeownership opportunities for underserved low and moderate-income first-time homebuyers. This person is responsible for overseeing our post-purchase counseling and education program (HomeSafe), and for working with lenders on portfolio reports and requests. The HSC will be a vital link between private lenders and non-profit counseling agencies, and will have the opportunity to learn skills critical to public policy initiatives.
The Homeowner Services Coordinator’s specific responsibilities include: coordination of all HomeSafe reporting and delinquency data, managing welcome mailings to new ONE Mortgage homeowners, preparation and analysis of program and portfolio reports, researching Registry of Deeds for paid-off loans, processing homeowner subsidy subordinations and mortgage discharges. This person will serve as a point of contact for lender modification requests and will assist in the development of new policies and procedures to more efficiently administer the ONE Mortgage program and better serve our homebuyers and homeowners.
Applicants must have a minimum 2+ years’ relevant experience in program coordination, portfolio management, lending, mortgage operations, and/or affordable housing. A valid driver’s license or the ability to get one is required.
Salary is commensurate the experience. MHP provides a comprehensive benefits package including health, life, dental, and disability insurance, flexible spending accounts, a public transportation benefit, educational assistance, paid time off and family leave, flexible work schedule and a fully vested employer-matched retirement plan. This is an excellent opportunity to work with a dedicated, creative and passionate team.
To apply : Please send a cover letter (required) and resume to Human Resources, MHP, 160 Federal Street, Boston, MA 02110. E-mail: mhphr@mhp.net website: www.mhp.net
MHP is committed to creating a diverse and inclusive workplace and is proud to be an equal opportunity, affirmative action employer. All decisions are based on business needs, job requirements and individual qualifications without regard to race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, past or present military service, status as an individual with a disability, or any other legally protected characteristics. MHP is committed to compliance with all fair employment practices regarding citizenship and immigration status. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Full Time
he Massachusetts Housing Partnership (MHP) is a non-profit, quasi-public organization and a leader in affordable housing finance. MHP works with communities, developers and borrowers to create innovative policy and financing solutions that provide affordable homes and better lives for the people of Massachusetts. MHP administers the ONE Mortgage Program, the state’s most affordable mortgage product for underserved first-time homebuyers. At MHP, we celebrate diversity and are committed to creating an inclusive environment for all employees.
ONE Mortgage is a first-time homebuyer mortgage program that breaks down barriers that prevent creditworthy households from buying a home, barriers that impact everyone, most notably households of color. ONE Mortgage makes it possible for thousands of families and individuals to put down roots across Massachusetts.
The Homeowner Services Coordinator (HSC) will be an integral part of the Homeownership team, helping to promote sustainable homeownership opportunities for underserved low and moderate-income first-time homebuyers. This person is responsible for overseeing our post-purchase counseling and education program (HomeSafe), and for working with lenders on portfolio reports and requests. The HSC will be a vital link between private lenders and non-profit counseling agencies, and will have the opportunity to learn skills critical to public policy initiatives.
The Homeowner Services Coordinator’s specific responsibilities include: coordination of all HomeSafe reporting and delinquency data, managing welcome mailings to new ONE Mortgage homeowners, preparation and analysis of program and portfolio reports, researching Registry of Deeds for paid-off loans, processing homeowner subsidy subordinations and mortgage discharges. This person will serve as a point of contact for lender modification requests and will assist in the development of new policies and procedures to more efficiently administer the ONE Mortgage program and better serve our homebuyers and homeowners.
Applicants must have a minimum 2+ years’ relevant experience in program coordination, portfolio management, lending, mortgage operations, and/or affordable housing. A valid driver’s license or the ability to get one is required.
Salary is commensurate the experience. MHP provides a comprehensive benefits package including health, life, dental, and disability insurance, flexible spending accounts, a public transportation benefit, educational assistance, paid time off and family leave, flexible work schedule and a fully vested employer-matched retirement plan. This is an excellent opportunity to work with a dedicated, creative and passionate team.
To apply : Please send a cover letter (required) and resume to Human Resources, MHP, 160 Federal Street, Boston, MA 02110. E-mail: mhphr@mhp.net website: www.mhp.net
MHP is committed to creating a diverse and inclusive workplace and is proud to be an equal opportunity, affirmative action employer. All decisions are based on business needs, job requirements and individual qualifications without regard to race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, past or present military service, status as an individual with a disability, or any other legally protected characteristics. MHP is committed to compliance with all fair employment practices regarding citizenship and immigration status. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Assistant Dean - Business, Industry and Technology
North Central State College is accepting applications for Assistant Dean of Business, Industry and Technology. The Assistant Dean reports to the division Dean and plans, coordinates, and evaluates instructional activities of academic programs to ensure quality of instruction and curriculum; supervises the faculty and assists in addressing student questions and resolving problems; and monitors the financial and physical resources allocated to academic programs. Academic programs include: Accounting, Business Administration, Business Marketing, Business Analytics, Economics, Computer Information Systems, Industrial Technology, Integrated Engineering Technology, Mechanical Engineering Technology (AAS and BAS), Physics, Visual Communications Media and Technology, Cyber Security, Networking, College NOW and Credit Workforce Programs.
Essential duties/responsibilities include but are not limited to the following: - Collaborate with the Dean to direct and organize division-wide educational planning and program development in accordance with the mission, goals, and objectives of the College and division while supporting state and national initiatives - Collaborate with the Dean to facilitate the establishment and evaluation of goals and objectives for the division and its programs. - Provide day-to-day operational support to the division - Promote faculty discussion that supports the continuous cycle of academic assessment to improve student outcomes; creating a course schedule based on student needs; developing and executing activities to improve retention - Assist faculty and others, where appropriate, in the development of Student Learning Outcomes (SLOs) and the determination of their effectiveness in helping students achieve their desired learning outcomes. Additionally, provide leadership for the development of SLOs within program areas of responsibility - Approve class schedules, assign classes to faculty, in consultation with faculty and program directors/coordinators, and direct the entry of schedule information and assignments by administrative assistants - Oversee recruitment, supervision, and evaluation of part-time faculty, including high school College Credit Plus instructors/instruction - Oversee annual program assessment and all program review activities - Assist faculty with specialized accreditation maintenance - Evaluate transcripts, prerequisite waivers, course substitutions, and graduation audits - Review curriculum proposals and assist Dean in maintaining curriculum worksheets - Support academic advising and assist students with academic and program questions - Recruit, supervise, and evaluate full-time faculty in assigned departments; make recommendations for hiring and termination as necessary - Oversee and approve recruitment, supervision, and evaluation of part-time faculty in coordination with program directors - Assist with student recruitment and retention - Address concerns and complaints from students and faculty (including grade appeals) - Collaborate with the Dean to plan, develop, and maintain annual budgets for areas of responsibility - Monitor financial resources allocated to programs and faculty within the division - Collaborate with the Dean regarding the establishment and evaluation of goals and objectives for the division and its programs - Provide day to day operational support for the division - Ensure all faculty receive sufficient orientation and training - Approve or deny requests for time off and work with faculty to cover courses - Assist with and assess faculty professional development plans - Direct and provide feedback on program reviews prepared by faculty - Provide technical information and assistance to others regarding instructional services, budgets, facilities, planning, activities, needs, and issues - Conduct joint meetings for full-time and adjunct faculty in assigned departments as needed but at least once a term - Coordinate academic department meetings at least once a month - Assist Dean in developing promotional materials and administrative materials such as curriculum guides, college catalog entries, and capital plans related to the program - Ensure faculty review promotional materials and administrative materials such as curriculum guides, College catalog entries, and capital plans annually - Coordinate articulation arrangements with area career centers insuring agreements are up-to-date - Coordinate advisory committees as appropriate and represent area of responsibility in community and professional activities as warranted - Serve on College committees as necessary - Represent the College at community events - Other duties as assigned
Qualifications: Education: Graduate degree in one of the content areas of responsibility; or Graduate degree plus relevant experience in one of the content areas; or Bachelor’s degree in one of the content areas of responsibility and completion of Master’s degree within four (4) years.
Experience: Prefer three (3) years administrative experience in higher education and three (3) years teaching experience at post-secondary level. Working knowledge of program areas.
Please express your interest in this position by submitting a letter of application and résumé to: https://apptrkr.com/2083281, Click on Jobs then jobs@ncstatecollege.edu or send to NORTH CENTRAL STATE COLLEGE Attention: Human Resources 2441 Kenwood Circle, Mansfield, OH 44906 Resumes will be reviewed beginning 12/11/2020 and until filled. North Central State College is an Equal Employment Opportunity institution. We value campus diversity and demonstrate this in campus initiatives. We particularly encourage members of historically under-represented groups to apply.
Full Time
Assistant Dean - Business, Industry and Technology
North Central State College is accepting applications for Assistant Dean of Business, Industry and Technology. The Assistant Dean reports to the division Dean and plans, coordinates, and evaluates instructional activities of academic programs to ensure quality of instruction and curriculum; supervises the faculty and assists in addressing student questions and resolving problems; and monitors the financial and physical resources allocated to academic programs. Academic programs include: Accounting, Business Administration, Business Marketing, Business Analytics, Economics, Computer Information Systems, Industrial Technology, Integrated Engineering Technology, Mechanical Engineering Technology (AAS and BAS), Physics, Visual Communications Media and Technology, Cyber Security, Networking, College NOW and Credit Workforce Programs.
Essential duties/responsibilities include but are not limited to the following: - Collaborate with the Dean to direct and organize division-wide educational planning and program development in accordance with the mission, goals, and objectives of the College and division while supporting state and national initiatives - Collaborate with the Dean to facilitate the establishment and evaluation of goals and objectives for the division and its programs. - Provide day-to-day operational support to the division - Promote faculty discussion that supports the continuous cycle of academic assessment to improve student outcomes; creating a course schedule based on student needs; developing and executing activities to improve retention - Assist faculty and others, where appropriate, in the development of Student Learning Outcomes (SLOs) and the determination of their effectiveness in helping students achieve their desired learning outcomes. Additionally, provide leadership for the development of SLOs within program areas of responsibility - Approve class schedules, assign classes to faculty, in consultation with faculty and program directors/coordinators, and direct the entry of schedule information and assignments by administrative assistants - Oversee recruitment, supervision, and evaluation of part-time faculty, including high school College Credit Plus instructors/instruction - Oversee annual program assessment and all program review activities - Assist faculty with specialized accreditation maintenance - Evaluate transcripts, prerequisite waivers, course substitutions, and graduation audits - Review curriculum proposals and assist Dean in maintaining curriculum worksheets - Support academic advising and assist students with academic and program questions - Recruit, supervise, and evaluate full-time faculty in assigned departments; make recommendations for hiring and termination as necessary - Oversee and approve recruitment, supervision, and evaluation of part-time faculty in coordination with program directors - Assist with student recruitment and retention - Address concerns and complaints from students and faculty (including grade appeals) - Collaborate with the Dean to plan, develop, and maintain annual budgets for areas of responsibility - Monitor financial resources allocated to programs and faculty within the division - Collaborate with the Dean regarding the establishment and evaluation of goals and objectives for the division and its programs - Provide day to day operational support for the division - Ensure all faculty receive sufficient orientation and training - Approve or deny requests for time off and work with faculty to cover courses - Assist with and assess faculty professional development plans - Direct and provide feedback on program reviews prepared by faculty - Provide technical information and assistance to others regarding instructional services, budgets, facilities, planning, activities, needs, and issues - Conduct joint meetings for full-time and adjunct faculty in assigned departments as needed but at least once a term - Coordinate academic department meetings at least once a month - Assist Dean in developing promotional materials and administrative materials such as curriculum guides, college catalog entries, and capital plans related to the program - Ensure faculty review promotional materials and administrative materials such as curriculum guides, College catalog entries, and capital plans annually - Coordinate articulation arrangements with area career centers insuring agreements are up-to-date - Coordinate advisory committees as appropriate and represent area of responsibility in community and professional activities as warranted - Serve on College committees as necessary - Represent the College at community events - Other duties as assigned
Qualifications: Education: Graduate degree in one of the content areas of responsibility; or Graduate degree plus relevant experience in one of the content areas; or Bachelor’s degree in one of the content areas of responsibility and completion of Master’s degree within four (4) years.
Experience: Prefer three (3) years administrative experience in higher education and three (3) years teaching experience at post-secondary level. Working knowledge of program areas.
Please express your interest in this position by submitting a letter of application and résumé to: https://apptrkr.com/2083281, Click on Jobs then jobs@ncstatecollege.edu or send to NORTH CENTRAL STATE COLLEGE Attention: Human Resources 2441 Kenwood Circle, Mansfield, OH 44906 Resumes will be reviewed beginning 12/11/2020 and until filled. North Central State College is an Equal Employment Opportunity institution. We value campus diversity and demonstrate this in campus initiatives. We particularly encourage members of historically under-represented groups to apply.
San Diego Association of Governments - SANDAG
Toll Operations Center - Otay Mesa, CA
Role
The Facilities Maintenance Coordinator will provide a variety of facilities support including performing maintenance duties and repairs of equipment, systems, and facilities that support regional tolling operations at the SR-125 Toll Operations Center and Rose Canyon Facility and provide technical assistance to the Maintenance and Facilities Supervisor.
This position will be based at the Toll Operations Center in Otay Mesa, CA; the work will primarily be performed during normal business hours and may involve responding to facilities issues after hours or on weekends.
Job Responsibilities
Provide troubleshooting and perform installation, preventive maintenance and repair of equipment, systems, and facilities including heating, ventilating, air conditioning, electrical, plumbing, electronic systems, pumps, generators, and compressors.
Perform a variety of maintenance repair work such as carpentry, painting, electrical, plumbing, and installation, and operate heavy equipment such as a forklift.
Administer and maintain, building access card system, door keys, and various building and security systems.
Coordinate various site, building, and roadway maintenance services and repairs with management, outside vendors and contractors, including HVAC, minor construction, electrical, mechanical, cleaning services, telephone lines, and inter-office moves; assist in overseeing work in progress at Toll Operations Center, Rose Canyon facility, and ramp buildings along the toll road.
Assist with weekly, monthly, and annual preventative maintenance on equipment and ramp buildings along the toll road.
Monitor computerized HVAC controls systems onsite or remotely.
Prepare independent cost estimates for building supplies and services; prepare estimates of time and materials needed to perform repairs and maintenance; ensure adequate materials and supplies are available; perform inventory control of maintenance equipment, tools, parts, and supplies.
Review consultant invoices for accuracy; coordinate between consultants and building management to resolve billing disputes; approve and process invoices for payment; provide account coding on incoming invoices.
Assist with procurement activities related to building supplies and services such as preparing procurement forms and supporting documents, Requests for Proposals (RFPs), scopes of work, and vendor/contractor selection; administer contracts and track contract usage; review the work of vendors/contractors; assist in vendor evaluation and selection.
Provide administrative support for building evacuation and related safety programs and procedures; maintain emergency/disaster preparedness and recovery plans; schedule, and conduct building emergency drills.
Monitor office equipment and kitchen supplies inventory; coordinate the purchase of office and kitchen equipment, supplies, and services.
Participate in equipment and facility maintenance activities with other teams; provide information and assistance regarding maintenance programs and services; respond to routine questions and concerns; provide assistance to help resolve problems.
Serve as main point of contact for facilities-related issues that arise during business and after hours.
Experience and Qualifications
The minimum education, training, and experience qualifications include a high school diploma, or equivalent, supplemented by specialized training or college level coursework in building systems management or a related field and five years of increasingly responsible experience in building maintenance and repair, or as a journeyperson in a related trade, including electrical, mechanical, plumbing, air conditioning, heating and ventilation systems. Possession of a Plumber, Electrician, HVAC, or General Building Contractor Certification/License is required. Facility Management Professional (FMP) and/or Certified Facility Manager (CFM) is desirable.
Demonstrated experience performing installation, preventive maintenance and repair of equipment, systems, and facilities including heating, ventilating, air conditioning, electrical, plumbing, electronic systems, pumps, generators, and compressors.
Experience performing building and facilities maintenance; knowledge of materials, methods, practice, and equipment used in building maintenance and repair work such as heating and air conditioning equipment and janitorial materials/tools; knowledge of safety practices applicable to building trade work.
Demonstrated ability to perform effective troubleshooting, anticipate and diagnose problems, identify possible solutions, and resolve the problem or recommend the most appropriate solution.
Ability to prepare independent cost estimates, RFPs, scopes of work, and contracts; ability to evaluate proposals and participate in the selection of vendors.
Knowledge of methods and procedures required for the maintenance and repair of facilities, and fixtures, including carpentry, plumbing, painting, and mechanical and electrical work; knowledge of tools and equipment used in the electrical, plumbing, mechanical, and HVAC trades.
Experience operating a variety of hand and power tools in a safe and efficient manner.
Knowledge of facility maintenance hazards and safety precautions, including applicable OSHA standards.
Demonstrated ability to communicate and work effectively with co-workers; ability to read, understand, interpret, and explain services, policies, and standard operating procedures related to facility and equipment maintenance, safety, and building and construction plans, including blueprints and schematics; ability to apply them to specific situations.
A working knowledge of the Windows operating system; experience using the Microsoft Office Suite (particularly Word, Excel, and Outlook).
Demonstrated ability to establish and maintain cooperative working relationships with those contacted in the course of business including other employees, vendors, consultants, contractors, and the public.
Demonstrated ability to perform physical activities, such as, but not limited to, lifting heavy items, standing for extended periods of time, bending, climbing, or walking, indoors or outdoors; the final candidate can anticipate a pre-employment physical where the ability to move 50-pound boxes and other heavy items must be demonstrated.
Possession of a valid California driver’s license or the ability to obtain one. The final candidate must successfully pass a pre-employment driving record check, and annual driving record checks will be a condition of employment.
The candidate selected for this position must successfully pass a pre-employment criminal background check; periodic re-checking of criminal background will be a condition of employment.
Benefits and Salary
Our benefits include health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Retirement and financial security benefits are provided through a pension plan and deferred compensation program. SANDAG offers flexible work schedules and employees are provided with paid time off and paid holidays.
Careers at SANDAG
A job at SANDAG is guaranteed to engage your mind, expand your skills, and enhance your professional development. We are committed to hiring talented individuals who are dedicated to working on important issues and enthusiastic about making significant contributions that improve the lives of people in the San Diego region.
How to Apply
We encourage interested candidates to apply for this position by completing a SANDAG Employment Application . Resumes, cover letters, and work samples may be submitted but are not a substitute for the Application.
The Employment Application can be downloaded from the SANDAG website or requested by emailing hr@sandag.org or calling (619) 699-1900. Completed applications can be submitted via email, fax, regular mail, or delivered by hand. See our Careers / How to Apply webpage for additional information.
In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to apply for a position at SANDAG. Applicants requiring an accommodation due to a disability during any stage of the recruitment and selection process, including requesting this document and related application materials in an alternative format, should make their needs known by contacting Human Resources at hr@sandag.org , (619) 699-1900, (619) 699-1904 (TTY), or fax (619) 699-6905.
Further Information
In compliance with the Immigration Reform and Control Act of 1986, applicants hired by SANDAG must show acceptable proof of identity and evidence of authorization to work in the United States.
SANDAG is an Equal Opportunity Employer
Full Time
Role
The Facilities Maintenance Coordinator will provide a variety of facilities support including performing maintenance duties and repairs of equipment, systems, and facilities that support regional tolling operations at the SR-125 Toll Operations Center and Rose Canyon Facility and provide technical assistance to the Maintenance and Facilities Supervisor.
This position will be based at the Toll Operations Center in Otay Mesa, CA; the work will primarily be performed during normal business hours and may involve responding to facilities issues after hours or on weekends.
Job Responsibilities
Provide troubleshooting and perform installation, preventive maintenance and repair of equipment, systems, and facilities including heating, ventilating, air conditioning, electrical, plumbing, electronic systems, pumps, generators, and compressors.
Perform a variety of maintenance repair work such as carpentry, painting, electrical, plumbing, and installation, and operate heavy equipment such as a forklift.
Administer and maintain, building access card system, door keys, and various building and security systems.
Coordinate various site, building, and roadway maintenance services and repairs with management, outside vendors and contractors, including HVAC, minor construction, electrical, mechanical, cleaning services, telephone lines, and inter-office moves; assist in overseeing work in progress at Toll Operations Center, Rose Canyon facility, and ramp buildings along the toll road.
Assist with weekly, monthly, and annual preventative maintenance on equipment and ramp buildings along the toll road.
Monitor computerized HVAC controls systems onsite or remotely.
Prepare independent cost estimates for building supplies and services; prepare estimates of time and materials needed to perform repairs and maintenance; ensure adequate materials and supplies are available; perform inventory control of maintenance equipment, tools, parts, and supplies.
Review consultant invoices for accuracy; coordinate between consultants and building management to resolve billing disputes; approve and process invoices for payment; provide account coding on incoming invoices.
Assist with procurement activities related to building supplies and services such as preparing procurement forms and supporting documents, Requests for Proposals (RFPs), scopes of work, and vendor/contractor selection; administer contracts and track contract usage; review the work of vendors/contractors; assist in vendor evaluation and selection.
Provide administrative support for building evacuation and related safety programs and procedures; maintain emergency/disaster preparedness and recovery plans; schedule, and conduct building emergency drills.
Monitor office equipment and kitchen supplies inventory; coordinate the purchase of office and kitchen equipment, supplies, and services.
Participate in equipment and facility maintenance activities with other teams; provide information and assistance regarding maintenance programs and services; respond to routine questions and concerns; provide assistance to help resolve problems.
Serve as main point of contact for facilities-related issues that arise during business and after hours.
Experience and Qualifications
The minimum education, training, and experience qualifications include a high school diploma, or equivalent, supplemented by specialized training or college level coursework in building systems management or a related field and five years of increasingly responsible experience in building maintenance and repair, or as a journeyperson in a related trade, including electrical, mechanical, plumbing, air conditioning, heating and ventilation systems. Possession of a Plumber, Electrician, HVAC, or General Building Contractor Certification/License is required. Facility Management Professional (FMP) and/or Certified Facility Manager (CFM) is desirable.
Demonstrated experience performing installation, preventive maintenance and repair of equipment, systems, and facilities including heating, ventilating, air conditioning, electrical, plumbing, electronic systems, pumps, generators, and compressors.
Experience performing building and facilities maintenance; knowledge of materials, methods, practice, and equipment used in building maintenance and repair work such as heating and air conditioning equipment and janitorial materials/tools; knowledge of safety practices applicable to building trade work.
Demonstrated ability to perform effective troubleshooting, anticipate and diagnose problems, identify possible solutions, and resolve the problem or recommend the most appropriate solution.
Ability to prepare independent cost estimates, RFPs, scopes of work, and contracts; ability to evaluate proposals and participate in the selection of vendors.
Knowledge of methods and procedures required for the maintenance and repair of facilities, and fixtures, including carpentry, plumbing, painting, and mechanical and electrical work; knowledge of tools and equipment used in the electrical, plumbing, mechanical, and HVAC trades.
Experience operating a variety of hand and power tools in a safe and efficient manner.
Knowledge of facility maintenance hazards and safety precautions, including applicable OSHA standards.
Demonstrated ability to communicate and work effectively with co-workers; ability to read, understand, interpret, and explain services, policies, and standard operating procedures related to facility and equipment maintenance, safety, and building and construction plans, including blueprints and schematics; ability to apply them to specific situations.
A working knowledge of the Windows operating system; experience using the Microsoft Office Suite (particularly Word, Excel, and Outlook).
Demonstrated ability to establish and maintain cooperative working relationships with those contacted in the course of business including other employees, vendors, consultants, contractors, and the public.
Demonstrated ability to perform physical activities, such as, but not limited to, lifting heavy items, standing for extended periods of time, bending, climbing, or walking, indoors or outdoors; the final candidate can anticipate a pre-employment physical where the ability to move 50-pound boxes and other heavy items must be demonstrated.
Possession of a valid California driver’s license or the ability to obtain one. The final candidate must successfully pass a pre-employment driving record check, and annual driving record checks will be a condition of employment.
The candidate selected for this position must successfully pass a pre-employment criminal background check; periodic re-checking of criminal background will be a condition of employment.
Benefits and Salary
Our benefits include health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Retirement and financial security benefits are provided through a pension plan and deferred compensation program. SANDAG offers flexible work schedules and employees are provided with paid time off and paid holidays.
Careers at SANDAG
A job at SANDAG is guaranteed to engage your mind, expand your skills, and enhance your professional development. We are committed to hiring talented individuals who are dedicated to working on important issues and enthusiastic about making significant contributions that improve the lives of people in the San Diego region.
How to Apply
We encourage interested candidates to apply for this position by completing a SANDAG Employment Application . Resumes, cover letters, and work samples may be submitted but are not a substitute for the Application.
The Employment Application can be downloaded from the SANDAG website or requested by emailing hr@sandag.org or calling (619) 699-1900. Completed applications can be submitted via email, fax, regular mail, or delivered by hand. See our Careers / How to Apply webpage for additional information.
In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to apply for a position at SANDAG. Applicants requiring an accommodation due to a disability during any stage of the recruitment and selection process, including requesting this document and related application materials in an alternative format, should make their needs known by contacting Human Resources at hr@sandag.org , (619) 699-1900, (619) 699-1904 (TTY), or fax (619) 699-6905.
Further Information
In compliance with the Immigration Reform and Control Act of 1986, applicants hired by SANDAG must show acceptable proof of identity and evidence of authorization to work in the United States.
SANDAG is an Equal Opportunity Employer
Training & Development Coordinator - Municipal Technical Advisory Service - 200000015E
The Training & Development Coordinator’s purpose is to design, develop, coordinate, and conduct (instruct) Municipal Technical Advisory Service training programs.
Duties and Responsibilities:
Develops curriculum through the application of instructional design and adult education principals. Teaches Municipal Technical Advisory Service (MTAS) training courses to municipal officials, municipal employees and MTAS employees across the State of Tennessee.
Research, data collection and analysis for special projects. Recruits qualified facilitators/instructors for specialized instruction and/or course development. Coordinates logistics of delivery of MTAS statewide municipal training programs. Responsible for the marketing activities of Training and Development Team courses.
Develops and instructs MTAS internal training courses to include development and instruction of Train the Trainer courses, implementation of new technology courses, and course facilitation skills for subject matter experts.
Designs professional development opportunities for staff. Coordinates office/team meetings. Also includes time at professional meetings and conferences, seminars, training classes, professional reading, and computer training.
Required Qualifications:
Education:
Requires a bachelor’s degree in Public Administration, Political Science, Education, Human Resource Development, or a related field. A master’s degree is preferred.
Experience:
At least three years of work experience in coordination of training programs is required. This includes the development and teaching of training courses.
Government experience is preferred. Preferred government experience should include a broad knowledge of local government operations, policy issues, and government decision-making processes. Preferred coordination of training experience should include needs assessment, curriculum development, consultation, program planning, delivery/instruction, and evaluation, and group instruction.
Skills:
Requires knowledge of adult instructional theory and principals. Knowledge of instructional design and training methodologies is required. Requires knowledge of on-line learning programs. Computer software knowledge in Microsoft Office applications (MS Power Point, MS Excel, MS Word, etc.) is required. Web conferencing knowledge required.
Knowledge of and ability to use Lotus Notes, a learning management system, Adobe Captivate, Articulate Storyline, and basic web-content editing are preferred.
Behaviors:
Requires ability to work effectively with colleagues, city officials and university staff.
Location:
Nashville, TN
A COVER LETTER, RESUME AND REFERENCES ARE REQUIRED.
Each employee that drives a vehicle for work-related business must have and maintain a valid driver’s license.
Applicants are encouraged to review all position requirements prior to applying. Salary is based on a combination of professional experience and qualifications.
For best consideration, applications should be submitted by November 12, 2020.
Applicants should apply electronically at: https://hr.utk.edu/staff-positions/ Candidates must submit a resume with a minimum of three references.
Position is open until filled.
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
https://ut.taleo.net/careersection/ut_system/jobdetail.ftl?job=200000015E&tz=GMT-04%3A00&tzname=America%2FNew_York
Job Administrative: Support
Primary Location: US-Tennessee-Nashville
Organization: Municipal Tech Adv Service
Schedule: Full-time
Campus/Institute: Institute for Public Service
The University of Tennessee is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.
Full Time
Training & Development Coordinator - Municipal Technical Advisory Service - 200000015E
The Training & Development Coordinator’s purpose is to design, develop, coordinate, and conduct (instruct) Municipal Technical Advisory Service training programs.
Duties and Responsibilities:
Develops curriculum through the application of instructional design and adult education principals. Teaches Municipal Technical Advisory Service (MTAS) training courses to municipal officials, municipal employees and MTAS employees across the State of Tennessee.
Research, data collection and analysis for special projects. Recruits qualified facilitators/instructors for specialized instruction and/or course development. Coordinates logistics of delivery of MTAS statewide municipal training programs. Responsible for the marketing activities of Training and Development Team courses.
Develops and instructs MTAS internal training courses to include development and instruction of Train the Trainer courses, implementation of new technology courses, and course facilitation skills for subject matter experts.
Designs professional development opportunities for staff. Coordinates office/team meetings. Also includes time at professional meetings and conferences, seminars, training classes, professional reading, and computer training.
Required Qualifications:
Education:
Requires a bachelor’s degree in Public Administration, Political Science, Education, Human Resource Development, or a related field. A master’s degree is preferred.
Experience:
At least three years of work experience in coordination of training programs is required. This includes the development and teaching of training courses.
Government experience is preferred. Preferred government experience should include a broad knowledge of local government operations, policy issues, and government decision-making processes. Preferred coordination of training experience should include needs assessment, curriculum development, consultation, program planning, delivery/instruction, and evaluation, and group instruction.
Skills:
Requires knowledge of adult instructional theory and principals. Knowledge of instructional design and training methodologies is required. Requires knowledge of on-line learning programs. Computer software knowledge in Microsoft Office applications (MS Power Point, MS Excel, MS Word, etc.) is required. Web conferencing knowledge required.
Knowledge of and ability to use Lotus Notes, a learning management system, Adobe Captivate, Articulate Storyline, and basic web-content editing are preferred.
Behaviors:
Requires ability to work effectively with colleagues, city officials and university staff.
Location:
Nashville, TN
A COVER LETTER, RESUME AND REFERENCES ARE REQUIRED.
Each employee that drives a vehicle for work-related business must have and maintain a valid driver’s license.
Applicants are encouraged to review all position requirements prior to applying. Salary is based on a combination of professional experience and qualifications.
For best consideration, applications should be submitted by November 12, 2020.
Applicants should apply electronically at: https://hr.utk.edu/staff-positions/ Candidates must submit a resume with a minimum of three references.
Position is open until filled.
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
https://ut.taleo.net/careersection/ut_system/jobdetail.ftl?job=200000015E&tz=GMT-04%3A00&tzname=America%2FNew_York
Job Administrative: Support
Primary Location: US-Tennessee-Nashville
Organization: Municipal Tech Adv Service
Schedule: Full-time
Campus/Institute: Institute for Public Service
The University of Tennessee is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.
FMI’s Leadership and Organizational Development practice is seeking a dedicated, driven individual with a passion for project management and an interest in organizational and leadership development. In this exciting, fast-paced role, you will be involved in coordinating multiple work streams and projects tied to a large, complex client organization. Projects and work streams will mostly be focused on improving leadership, organization and team effectiveness through facilitated workshops, organizational and individual assessments, data analysis and report writing. The Project Coordinator’s role will be largely focused on ensuring the various work streams progress smoothly and effectively and exceed the client’s expectations.
This paid, part-time role requires a commitment of 25-30 hours per week and will be based in our Denver office located in Cherry Creek. Remote candidates will be considered.
As an LOD Part-time, Project Coordinator, you will :
Support the lead Project Manager to perform project management functions including planning, organizing, and coordinating project resources for a large client account
Gain expertise in working with cutting edge high performing senior leadership teams
Join a team of consultants on a single, large client account, learning the ins and outs of the client’s business, and supporting the internal consulting team to reach major client milestones
Learn valuable instructional design skills and utilize them to develop new content (presentations, facilitator scripts, activities) to assist consultants on training and consulting engagements
Gain valuable exposure to a fast-paced consulting firm and insight into what it takes to be successful in the world of consulting
Responsibilities
Planning, organizing, motivating, and coordinating all project resources under the direction of the lead Project Manager
Analyzing both qualitative and quantitative organization-specific data to gain a deep understanding of the inner workings of large organizations and develop reports for clients
Developing client-facing tools for the internal consulting team to track progress against major client milestones
Creating presentations and facilitator scripts to be used in consulting engagements
Researching the latest leadership topics and trends relevant to the client account, and integrate relevant research into consulting content
Qualifications
Master’s or Ph.D. degree in Business, Project Management or related field
Passionate about leadership development and leadership trends
Project management orientation with a superior ability to prioritize effectively
Strong attention to detail
Excellent, client-centric communication skills
Proficient in conducting basic research
Exceptional writing skills
Ability to create compelling graphics and visuals using Microsoft Office Suite
Ability to deal with ambiguity
Strong analytical skills
Fluent in English (Writing, Speaking, Listening)
Part Time
FMI’s Leadership and Organizational Development practice is seeking a dedicated, driven individual with a passion for project management and an interest in organizational and leadership development. In this exciting, fast-paced role, you will be involved in coordinating multiple work streams and projects tied to a large, complex client organization. Projects and work streams will mostly be focused on improving leadership, organization and team effectiveness through facilitated workshops, organizational and individual assessments, data analysis and report writing. The Project Coordinator’s role will be largely focused on ensuring the various work streams progress smoothly and effectively and exceed the client’s expectations.
This paid, part-time role requires a commitment of 25-30 hours per week and will be based in our Denver office located in Cherry Creek. Remote candidates will be considered.
As an LOD Part-time, Project Coordinator, you will :
Support the lead Project Manager to perform project management functions including planning, organizing, and coordinating project resources for a large client account
Gain expertise in working with cutting edge high performing senior leadership teams
Join a team of consultants on a single, large client account, learning the ins and outs of the client’s business, and supporting the internal consulting team to reach major client milestones
Learn valuable instructional design skills and utilize them to develop new content (presentations, facilitator scripts, activities) to assist consultants on training and consulting engagements
Gain valuable exposure to a fast-paced consulting firm and insight into what it takes to be successful in the world of consulting
Responsibilities
Planning, organizing, motivating, and coordinating all project resources under the direction of the lead Project Manager
Analyzing both qualitative and quantitative organization-specific data to gain a deep understanding of the inner workings of large organizations and develop reports for clients
Developing client-facing tools for the internal consulting team to track progress against major client milestones
Creating presentations and facilitator scripts to be used in consulting engagements
Researching the latest leadership topics and trends relevant to the client account, and integrate relevant research into consulting content
Qualifications
Master’s or Ph.D. degree in Business, Project Management or related field
Passionate about leadership development and leadership trends
Project management orientation with a superior ability to prioritize effectively
Strong attention to detail
Excellent, client-centric communication skills
Proficient in conducting basic research
Exceptional writing skills
Ability to create compelling graphics and visuals using Microsoft Office Suite
Ability to deal with ambiguity
Strong analytical skills
Fluent in English (Writing, Speaking, Listening)
ABOUT THE POSITION:
This position oversees all aspects of MPN Diversity Recruiters Confidential Client's emergency services shelter and day service programs.
The Director is responsible for setting the strategic direction, annual goals and measures for success, and ensures the financial health of services provided through the development of appropriate organizational structure, financial reporting and accountability.
The Director communicates effectively and supports program management staff to ensure optimal delivery of services and helps in establishing goals for Emergency Services that align with the agency’s mission and values.
The Director is responsible for developing and strengthening key relationships across the organization and within the community to expand profitability, efficiency, service levels, and availability of shelter and emergency service for those who are housing insecure in the community.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. The employee in this position must be able to read, write, and understand English.
Executive Leadership
Serve as a key member of the executive team sharing in overall responsibility for the development and implementation of the strategic plan and addressing critical strategic issues in financial strategies, operational and programmatic matters that promote the agency’s long-term sustainability.
Acts as a representative and project a favorable image of the agency to key external stakeholders, including government agencies, private funders, community and/or congregational organizations, and nonprofit organizations involved in the building and maintenance of partnerships and coalitions to develop policy, sustain key activities, and identify future program and funds.
Contribute to the development and support the implementation of agency vision which inspires staff, motivates volunteers, and engages the broader community to be part of the solution to homelessness through their direct participation and support to an array of programs and services.
Take prompt corrective action on issues that are breech of policy or put staff, residents, buildings or funding investments at physical, legal, financial or relationship risk.
Represent agency at key meetings with providers and policy makers (as directed) to provide our perspective for public policy on issues of homelessness and affordable housing.
Ensure that all building and program sites are good neighbors within their communities.
Strategic Program Management
Accountable for the successful implementation of strategic priorities across all programs.
Ensure the successful deployment of program deliverables consistent with financial and contract mandates, guided by strategic goals of community, growth and stability, and informed by an equity framework.
Leverage multiple funding sources to support and broaden existing programs.
Responsible for the overall quality of program design and service delivery.
Evaluate results of key performance measures to inform key decisions including resource deployment, staff training, and program design.
Cultivate a commitment to best practices and continuous improvement.
Implement strategies, policies and practices for the emergency service programs consistent with the organizational strategic plan and the core values of stability, growth, and community.
Ensure the successful operation of existing emergency service programs through the collaborative management of program coordinators and program managers.
Collaborate with other departmental team members in alignment with the mission and values.
Supervise and support Program Managers to plan, organize, and direct the activities of their programs including team supervision, budget development and oversight.
Identify gaps and opportunities for internal community development within locations to ensure that they are places of belonging.
Financial Management
Ensure all contracts related to emergency services are sound, understood, and signed off on prior to signing.
Ensure all programs meet accounting requirements in accordance with financial measures.
Ensure quality budgets to reduce the possibility of over expenditure or contract dollars not spent.
Diversity
Enhance diversity, equity and inclusion in all aspects of the organization. our staff, our clients, and the staff of our community partners are diverse in many ways. We consider this diversity to be an important asset. It is expected that all of our employees function with awareness, knowledge, and interpersonal skill when engaging people of different backgrounds, assumptions, beliefs, values, and behaviors.
SUPERVISORY RESPONSIBILITIES
Carry out supervisory duties in accordance with the agency policies and applicable laws. Directly supervise Program Managers.
Interview, hire, and train staff.
Plan, assign and direct work
Monitor performance
Provide recognition to staff
Provide coach/counseling and discipline, when necessary
Address complaints and resolve problems
KNOWLEDGE, SKILLS, AND ABILITIES
Ability to rapidly assess and deploy strategies and actions which will further program performance and ultimately the organization.
Demonstrated knowledge of best practices in day and emergency services operations.
Ability to prepare, analyze and manage budgets.
Ability to write grants and proposals; familiarity with federal, state, and local funding opportunities.
Ability to manage and expand client-focused programs.
Knowledge of applicable federal, state, and local laws and regulations to ensure necessary programmatic compliance.
People management skills including employee development, delegation, performance feedback, hiring, and progressive discipline.
Ability to influence external partners to further goals of the organization.
Promote a team environment that values, encourages and supports differences.
Ability to work independently and as part of a team particularly to be able to exercise sound decision making in the absence of supervision, with strong collaboration skills.
Relate openly and comfortably with diverse groups of people, while valuing their differences. Model sound interpersonal boundaries and a high level of emotional intelligence. Manage difficult interpersonal situations effectively.
Excellent written and verbal communication skills with ability to communicate effectively about technical problems and solutions.
Strong problem solving, time and project management skills are required to be successful in this role.
Ability and aptitude with technology necessary for successful day-to-day functioning in business environment including various databases, Microsoft Office Suite including Word, Excel, Outlook, etc., and Internet technology.
EDUCATION AND/OR EXPERIENCE
A Bachelor’s degree is required, master’s degree strongly desired in social work or related field desired.
A minimum of 5-years’ supervisory experience, in a human services setting related to homelessness, supportive housing, mental illness, substance abuse, employment, domestic violence, etc.
A minimum of 3-years’ experience in the management/supervision of managers, desired.
5-years or more of executive or senior management experience across a business of 50+ employees and a $2-5M+ budget and/or equivalent experience, strongly preferred.
Strong leadership abilities and experience managing senior staff and consultants, with a proven track record of achieving results through matrixed teams, desired.
Familiarity with issues of homelessness, mental illness, substance abuse, sexual assault, and/or domestic violence, required.
Valid WA driver’s license, proof of car insurance, and a driving record that meets our standards, required.
Or combination of relevant work experience, certificate and/or equivalent continuing professional development or education.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
o While performing the duties of this job, the employee is regularly required to talk and hear.
o The employee is frequently required to stand, walk, use hands to finger/ handle/feel/type, and reach with hands and arms. Requires the ability to occasionally push, pull, lift and/or carry supplies up to 20 pounds.
o Work takes place in office and shelter environments where long periods of sitting, working on a computer, walking to various work areas, going up and down stairs, and standing are required.
o Travel to program sites and meetings outside the office and around the county are necessary.
Mental efforts like attention to detail, interacting with others in-person and through email, using critical thinking skills to strategize, develop and implement business plans, create and edit documents, listen and participate verbally at meetings.
In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact MPN Diversity Recruiters via phone at 404-629-9323 or via email at Recruiting@mpndiversityjobs.com .
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is normal. Our programs are housed within a human services environment in the Greater Seattle area. Our diverse client/guest/resident community includes many single, formerly homeless adults who lack any family support system. Compounding the constraints of poverty, our community includes individuals who are physically and/or mentally disabled, persons living with AIDS, those who struggle with chemical dependencies, veterans, and vulnerable, elderly adults. Working at our organization will mean that you will be in close proximity to the people we serve.
Our facilities are monitored with camera surveillance equipment for safety and security purposes. The cameras will generally be utilized only in public areas where there is not a reasonable expectation of privacy. However, please be aware that in our housing facilities, some residents may choose to utilize their own private surveillance equipment within their units.
ABOUT THE ORGANIZATION: MPN Diversity Recruiters Confidential Client develops and provides essential services and affordable housing for people who are homeless and low-income in the greater Puget Sound region. We envision a world in which every person lives in a safe and caring community. We recognize the value that different perspectives and cultures bring to the organization.
LOCATION: South Lake Union in Seattle, WA
REPORTS TO: Executive Director
FLSA STATUS: Exempt
SCHEDULE: Weekdays with evenings and weekends as needed
SALARY RANGE: DOE and within our salary ranges
EQUAL OPPORTUNITY EMPLOYMENT
MPN Diversity Recruiters Confidential Client is committed to a policy of equal employment opportunity and treats all employees and applicants equally without regard to age, ancestry, citizenship, color, creed, disability, familial status, gender identity, genetic information, marital status, national origin, parental status, political ideology, pregnancy, race, religion, sex, sexual orientation, veteran or military status, use of section 8 certificate, use of service animal, and all other groups protected by law, and promotes diversity in its workforce. MPN Diversity Recruiters Confidential Client takes affirmative action to implement programs and maintain practices and policies that eliminate barriers to equal employment opportunity. Our program is available for review by employees and applicants for employment in the Human Resources Office during regular office hours.
Full Time
ABOUT THE POSITION:
This position oversees all aspects of MPN Diversity Recruiters Confidential Client's emergency services shelter and day service programs.
The Director is responsible for setting the strategic direction, annual goals and measures for success, and ensures the financial health of services provided through the development of appropriate organizational structure, financial reporting and accountability.
The Director communicates effectively and supports program management staff to ensure optimal delivery of services and helps in establishing goals for Emergency Services that align with the agency’s mission and values.
The Director is responsible for developing and strengthening key relationships across the organization and within the community to expand profitability, efficiency, service levels, and availability of shelter and emergency service for those who are housing insecure in the community.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. The employee in this position must be able to read, write, and understand English.
Executive Leadership
Serve as a key member of the executive team sharing in overall responsibility for the development and implementation of the strategic plan and addressing critical strategic issues in financial strategies, operational and programmatic matters that promote the agency’s long-term sustainability.
Acts as a representative and project a favorable image of the agency to key external stakeholders, including government agencies, private funders, community and/or congregational organizations, and nonprofit organizations involved in the building and maintenance of partnerships and coalitions to develop policy, sustain key activities, and identify future program and funds.
Contribute to the development and support the implementation of agency vision which inspires staff, motivates volunteers, and engages the broader community to be part of the solution to homelessness through their direct participation and support to an array of programs and services.
Take prompt corrective action on issues that are breech of policy or put staff, residents, buildings or funding investments at physical, legal, financial or relationship risk.
Represent agency at key meetings with providers and policy makers (as directed) to provide our perspective for public policy on issues of homelessness and affordable housing.
Ensure that all building and program sites are good neighbors within their communities.
Strategic Program Management
Accountable for the successful implementation of strategic priorities across all programs.
Ensure the successful deployment of program deliverables consistent with financial and contract mandates, guided by strategic goals of community, growth and stability, and informed by an equity framework.
Leverage multiple funding sources to support and broaden existing programs.
Responsible for the overall quality of program design and service delivery.
Evaluate results of key performance measures to inform key decisions including resource deployment, staff training, and program design.
Cultivate a commitment to best practices and continuous improvement.
Implement strategies, policies and practices for the emergency service programs consistent with the organizational strategic plan and the core values of stability, growth, and community.
Ensure the successful operation of existing emergency service programs through the collaborative management of program coordinators and program managers.
Collaborate with other departmental team members in alignment with the mission and values.
Supervise and support Program Managers to plan, organize, and direct the activities of their programs including team supervision, budget development and oversight.
Identify gaps and opportunities for internal community development within locations to ensure that they are places of belonging.
Financial Management
Ensure all contracts related to emergency services are sound, understood, and signed off on prior to signing.
Ensure all programs meet accounting requirements in accordance with financial measures.
Ensure quality budgets to reduce the possibility of over expenditure or contract dollars not spent.
Diversity
Enhance diversity, equity and inclusion in all aspects of the organization. our staff, our clients, and the staff of our community partners are diverse in many ways. We consider this diversity to be an important asset. It is expected that all of our employees function with awareness, knowledge, and interpersonal skill when engaging people of different backgrounds, assumptions, beliefs, values, and behaviors.
SUPERVISORY RESPONSIBILITIES
Carry out supervisory duties in accordance with the agency policies and applicable laws. Directly supervise Program Managers.
Interview, hire, and train staff.
Plan, assign and direct work
Monitor performance
Provide recognition to staff
Provide coach/counseling and discipline, when necessary
Address complaints and resolve problems
KNOWLEDGE, SKILLS, AND ABILITIES
Ability to rapidly assess and deploy strategies and actions which will further program performance and ultimately the organization.
Demonstrated knowledge of best practices in day and emergency services operations.
Ability to prepare, analyze and manage budgets.
Ability to write grants and proposals; familiarity with federal, state, and local funding opportunities.
Ability to manage and expand client-focused programs.
Knowledge of applicable federal, state, and local laws and regulations to ensure necessary programmatic compliance.
People management skills including employee development, delegation, performance feedback, hiring, and progressive discipline.
Ability to influence external partners to further goals of the organization.
Promote a team environment that values, encourages and supports differences.
Ability to work independently and as part of a team particularly to be able to exercise sound decision making in the absence of supervision, with strong collaboration skills.
Relate openly and comfortably with diverse groups of people, while valuing their differences. Model sound interpersonal boundaries and a high level of emotional intelligence. Manage difficult interpersonal situations effectively.
Excellent written and verbal communication skills with ability to communicate effectively about technical problems and solutions.
Strong problem solving, time and project management skills are required to be successful in this role.
Ability and aptitude with technology necessary for successful day-to-day functioning in business environment including various databases, Microsoft Office Suite including Word, Excel, Outlook, etc., and Internet technology.
EDUCATION AND/OR EXPERIENCE
A Bachelor’s degree is required, master’s degree strongly desired in social work or related field desired.
A minimum of 5-years’ supervisory experience, in a human services setting related to homelessness, supportive housing, mental illness, substance abuse, employment, domestic violence, etc.
A minimum of 3-years’ experience in the management/supervision of managers, desired.
5-years or more of executive or senior management experience across a business of 50+ employees and a $2-5M+ budget and/or equivalent experience, strongly preferred.
Strong leadership abilities and experience managing senior staff and consultants, with a proven track record of achieving results through matrixed teams, desired.
Familiarity with issues of homelessness, mental illness, substance abuse, sexual assault, and/or domestic violence, required.
Valid WA driver’s license, proof of car insurance, and a driving record that meets our standards, required.
Or combination of relevant work experience, certificate and/or equivalent continuing professional development or education.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
o While performing the duties of this job, the employee is regularly required to talk and hear.
o The employee is frequently required to stand, walk, use hands to finger/ handle/feel/type, and reach with hands and arms. Requires the ability to occasionally push, pull, lift and/or carry supplies up to 20 pounds.
o Work takes place in office and shelter environments where long periods of sitting, working on a computer, walking to various work areas, going up and down stairs, and standing are required.
o Travel to program sites and meetings outside the office and around the county are necessary.
Mental efforts like attention to detail, interacting with others in-person and through email, using critical thinking skills to strategize, develop and implement business plans, create and edit documents, listen and participate verbally at meetings.
In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact MPN Diversity Recruiters via phone at 404-629-9323 or via email at Recruiting@mpndiversityjobs.com .
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is normal. Our programs are housed within a human services environment in the Greater Seattle area. Our diverse client/guest/resident community includes many single, formerly homeless adults who lack any family support system. Compounding the constraints of poverty, our community includes individuals who are physically and/or mentally disabled, persons living with AIDS, those who struggle with chemical dependencies, veterans, and vulnerable, elderly adults. Working at our organization will mean that you will be in close proximity to the people we serve.
Our facilities are monitored with camera surveillance equipment for safety and security purposes. The cameras will generally be utilized only in public areas where there is not a reasonable expectation of privacy. However, please be aware that in our housing facilities, some residents may choose to utilize their own private surveillance equipment within their units.
ABOUT THE ORGANIZATION: MPN Diversity Recruiters Confidential Client develops and provides essential services and affordable housing for people who are homeless and low-income in the greater Puget Sound region. We envision a world in which every person lives in a safe and caring community. We recognize the value that different perspectives and cultures bring to the organization.
LOCATION: South Lake Union in Seattle, WA
REPORTS TO: Executive Director
FLSA STATUS: Exempt
SCHEDULE: Weekdays with evenings and weekends as needed
SALARY RANGE: DOE and within our salary ranges
EQUAL OPPORTUNITY EMPLOYMENT
MPN Diversity Recruiters Confidential Client is committed to a policy of equal employment opportunity and treats all employees and applicants equally without regard to age, ancestry, citizenship, color, creed, disability, familial status, gender identity, genetic information, marital status, national origin, parental status, political ideology, pregnancy, race, religion, sex, sexual orientation, veteran or military status, use of section 8 certificate, use of service animal, and all other groups protected by law, and promotes diversity in its workforce. MPN Diversity Recruiters Confidential Client takes affirmative action to implement programs and maintain practices and policies that eliminate barriers to equal employment opportunity. Our program is available for review by employees and applicants for employment in the Human Resources Office during regular office hours.
The Professional Education Coordinator supports the day-to-day operations for all the American Kidney Fund’s (AKF) professional education programs. These programs are designed to educate and engage health care professionals, including doctors, nurses, dietitians, social workers, dialysis technicians, pharmacists, and scientists. Responsibilities include operationalizing strategies related to online continuing education courses, conference exhibits, professional roundtables, the Clinical Scientist in Nephrology Fellowship, and the Carolyn Wilson Dialysis Patient Scholarship.
ESSENTIAL FUNCTIONS: Online Continuing Education • Supports the creation of online continuing education (CE) and continuing medical education (CME) courses by liaising with subject matter experts (SMEs), accrediting bodies, learning management system (LMS) administrators, and corporate sponsors. • Helps to identify qualified SMEs for course development and peer review to add to internal database for current and future projects. • Provides routine maintenance of the LMS through regularly scheduled reviews and updates to pages as needed. • Assists with accreditation renewals and suggests new accreditations for all courses. • Maintains a data dashboard to produce quarterly, yearly, and other ad hoc reports on course completions and course takers to present to internal team members and external stakeholders. • Follows up on all inquiries or user issues from course takers within two business days. Exhibit Management • Aids in registration and invoicing for exhibits at a number of national and local professional conferences throughout the year. • Supports all aspects of exhibit management, including coordinating logistics with AKF staff and outside vendors, preparing exhibit equipment for packing, coordinating freight shipments, constructing booth structures, securing certificates of insurance where applicable and maintaining inventory of various educational materials and giveaways. • Represents AKF as a booth staff member throughout the duration of various local and national conferences. Clinical Scientist in Nephrology (CSN) Fellowship • Assists with fellowship administration by helping to update the application yearly, advertise to relevant clinical researchers, collect digital and paper applications, package applications for the Selection Committee, coordinate interviews with finalists, and generate awards for selected fellows. • Organizes the database of past CSN fellows quarterly in order to produce ad hoc reports and sustain regular correspondences. Carolyn Wilson Dialysis Patient Scholarship Program • Coordinates the scholarship application process by aiding in updating the application yearly, advertising to the appropriate audiences, collecting digital and paper applications, distributing applicant packets to the Selection Committee, and generating awards for selected scholars. • Organizes the database of past scholars quarterly in order to produce ad hoc reports and sustain regular correspondences. Other duties • Provide logistical and administrative support for other educational activities as needed • Assist with the maintenance of professional education page of the intranet • Other duties as assigned
EDUCATION AND EXPERIENCE: • Minimum of 1-2 years of work experience in non-profit sector or another professional environment. • Bachelor’s degree in Health Administration, Public Health, Education, or related discipline is required. • Demonstrated ability to be highly flexible, provide exemplary customer service, and work independently and in a team environment. • Competency in effectively communicating with various levels of professionals internally and externally, through both verbal and written correspondence. • Excellent attention to detail. • Ability to prioritize and handle a number of projects simultaneously and complete work in a timely manner. • Proficiency in Microsoft Office Suite required. • Experience with LMS software a plus • Ability to work some weekends or evenings and take overnight trips, as needed. • Must have a valid driver license • Ability to lift materials and boxes up to 30 lbs.
Full Time
The Professional Education Coordinator supports the day-to-day operations for all the American Kidney Fund’s (AKF) professional education programs. These programs are designed to educate and engage health care professionals, including doctors, nurses, dietitians, social workers, dialysis technicians, pharmacists, and scientists. Responsibilities include operationalizing strategies related to online continuing education courses, conference exhibits, professional roundtables, the Clinical Scientist in Nephrology Fellowship, and the Carolyn Wilson Dialysis Patient Scholarship.
ESSENTIAL FUNCTIONS: Online Continuing Education • Supports the creation of online continuing education (CE) and continuing medical education (CME) courses by liaising with subject matter experts (SMEs), accrediting bodies, learning management system (LMS) administrators, and corporate sponsors. • Helps to identify qualified SMEs for course development and peer review to add to internal database for current and future projects. • Provides routine maintenance of the LMS through regularly scheduled reviews and updates to pages as needed. • Assists with accreditation renewals and suggests new accreditations for all courses. • Maintains a data dashboard to produce quarterly, yearly, and other ad hoc reports on course completions and course takers to present to internal team members and external stakeholders. • Follows up on all inquiries or user issues from course takers within two business days. Exhibit Management • Aids in registration and invoicing for exhibits at a number of national and local professional conferences throughout the year. • Supports all aspects of exhibit management, including coordinating logistics with AKF staff and outside vendors, preparing exhibit equipment for packing, coordinating freight shipments, constructing booth structures, securing certificates of insurance where applicable and maintaining inventory of various educational materials and giveaways. • Represents AKF as a booth staff member throughout the duration of various local and national conferences. Clinical Scientist in Nephrology (CSN) Fellowship • Assists with fellowship administration by helping to update the application yearly, advertise to relevant clinical researchers, collect digital and paper applications, package applications for the Selection Committee, coordinate interviews with finalists, and generate awards for selected fellows. • Organizes the database of past CSN fellows quarterly in order to produce ad hoc reports and sustain regular correspondences. Carolyn Wilson Dialysis Patient Scholarship Program • Coordinates the scholarship application process by aiding in updating the application yearly, advertising to the appropriate audiences, collecting digital and paper applications, distributing applicant packets to the Selection Committee, and generating awards for selected scholars. • Organizes the database of past scholars quarterly in order to produce ad hoc reports and sustain regular correspondences. Other duties • Provide logistical and administrative support for other educational activities as needed • Assist with the maintenance of professional education page of the intranet • Other duties as assigned
EDUCATION AND EXPERIENCE: • Minimum of 1-2 years of work experience in non-profit sector or another professional environment. • Bachelor’s degree in Health Administration, Public Health, Education, or related discipline is required. • Demonstrated ability to be highly flexible, provide exemplary customer service, and work independently and in a team environment. • Competency in effectively communicating with various levels of professionals internally and externally, through both verbal and written correspondence. • Excellent attention to detail. • Ability to prioritize and handle a number of projects simultaneously and complete work in a timely manner. • Proficiency in Microsoft Office Suite required. • Experience with LMS software a plus • Ability to work some weekends or evenings and take overnight trips, as needed. • Must have a valid driver license • Ability to lift materials and boxes up to 30 lbs.
Amsted Rail has an immediate opening for a Payroll Administrator at its operation in Granite City, Illinois.
Amsted Rail is the world’s leading provider of fully integrated bogie systems for the heavy haul freight market, with facilities spanning 40 locations across 10 countries and 6 continents. Through their state-of-the-art manufacturing processes, Amsted Rail is redefining industry standards for innovation and technology, providing customers worldwide with unmatched performance and reliability for the long haul.
The Payroll Administrator responsibilities include reviewing payroll data and payroll documents for inefficiencies and errors, checking whether all amounts are accurate based on hours worked and ensuring payments are processed timely. A successful candidate will have excellent analytical skills along with the ability to spot numerical errors. Ultimately, this position will help maintain an efficient payroll process that complies with all federal and state regulations.
Process multi-state weekly, bi-weekly, and semi-monthly payrolls for over 2000 employees in both the United States and Canada
Analyze compensation – related data including wages and bonuses
Deep functional expertise and understanding of state and federal payroll and tax regulations
Maintain appropriate documentation to substantiate data entry requests
Assists with gathering data for internal and external auditing of payroll policies and procedures
Document and implement procedures to streamline payroll processes
Create process and training documentation as well updating existing documentation
Report to management on any payroll issues and changes
Stay current on state and federal payroll and tax laws for US and Canada
Utilizes analytical and problem-solving skills to research issues, perform root cause analysis, and make recommendations for changes
Assists with special projects as needed
KNOWLEDGE AND SKILL REQUIREMENTS
Associates Degree in Finance /HR or 3+ years comparable experience
Knowledgeable in Microsoft Office Suite and SAP or other financial software
Ability to multi-task and work under various conditions that may include frequent interruptions
Experience using Ultimate Software and/or Kronos timekeeping, or a similar HR system
Must demonstrate strong organizational and time management skills and can prioritize work, with an emphasis on the accuracy and attention to detail
Ability to handle sensitive and confidential information
Must be capable of working and performing independent of direct supervision.
PROFESSIONAL SKILLS AND COMPETENCIES
Proven experience as a Payroll Administrator, Payroll Coordinator or similar role
Working knowledge of account reconciliations and general ledger processes
Instills trust with others through personal communication style, approachability, professionalism, accuracy and follow-through on commitments and deadlines
Deep functional expertise to ensure depth of understanding of state and federal payroll and tax regulations
Current knowledge of state and federal payroll and tax laws for US and Canada
Exceptional verbal and written communication skills coupled with a strong sense of employee customer service and uses positive reinforcement in conflict resolution or employee concerns
High degree of organizational skills with an eye toward improving processes and methods of work, leveraging automation and technology to simplify and drive consistency
Thrives on using technology to automate and optimize tasks to ensure time is spent on more value-added activities
Excellent mathematical/analytical skills with the ability to analyze complex data
WORKING FOR AMSTED RAIL
We are a privately held, 100% employee-owned company! As an Amsted Rail employee, you are an owner. Our commitment to employee’s professional satisfaction includes creating space and opportunities to be creative and an integral part of our innovation journey and business success; for employee’s personal fulfillment, we invest in everyone’s growth and development while ensuring a work environment that values them as an individual, with their unique set of strengths and beliefs.
EOC M/F/D/V/LGBT
Full Time
Amsted Rail has an immediate opening for a Payroll Administrator at its operation in Granite City, Illinois.
Amsted Rail is the world’s leading provider of fully integrated bogie systems for the heavy haul freight market, with facilities spanning 40 locations across 10 countries and 6 continents. Through their state-of-the-art manufacturing processes, Amsted Rail is redefining industry standards for innovation and technology, providing customers worldwide with unmatched performance and reliability for the long haul.
The Payroll Administrator responsibilities include reviewing payroll data and payroll documents for inefficiencies and errors, checking whether all amounts are accurate based on hours worked and ensuring payments are processed timely. A successful candidate will have excellent analytical skills along with the ability to spot numerical errors. Ultimately, this position will help maintain an efficient payroll process that complies with all federal and state regulations.
Process multi-state weekly, bi-weekly, and semi-monthly payrolls for over 2000 employees in both the United States and Canada
Analyze compensation – related data including wages and bonuses
Deep functional expertise and understanding of state and federal payroll and tax regulations
Maintain appropriate documentation to substantiate data entry requests
Assists with gathering data for internal and external auditing of payroll policies and procedures
Document and implement procedures to streamline payroll processes
Create process and training documentation as well updating existing documentation
Report to management on any payroll issues and changes
Stay current on state and federal payroll and tax laws for US and Canada
Utilizes analytical and problem-solving skills to research issues, perform root cause analysis, and make recommendations for changes
Assists with special projects as needed
KNOWLEDGE AND SKILL REQUIREMENTS
Associates Degree in Finance /HR or 3+ years comparable experience
Knowledgeable in Microsoft Office Suite and SAP or other financial software
Ability to multi-task and work under various conditions that may include frequent interruptions
Experience using Ultimate Software and/or Kronos timekeeping, or a similar HR system
Must demonstrate strong organizational and time management skills and can prioritize work, with an emphasis on the accuracy and attention to detail
Ability to handle sensitive and confidential information
Must be capable of working and performing independent of direct supervision.
PROFESSIONAL SKILLS AND COMPETENCIES
Proven experience as a Payroll Administrator, Payroll Coordinator or similar role
Working knowledge of account reconciliations and general ledger processes
Instills trust with others through personal communication style, approachability, professionalism, accuracy and follow-through on commitments and deadlines
Deep functional expertise to ensure depth of understanding of state and federal payroll and tax regulations
Current knowledge of state and federal payroll and tax laws for US and Canada
Exceptional verbal and written communication skills coupled with a strong sense of employee customer service and uses positive reinforcement in conflict resolution or employee concerns
High degree of organizational skills with an eye toward improving processes and methods of work, leveraging automation and technology to simplify and drive consistency
Thrives on using technology to automate and optimize tasks to ensure time is spent on more value-added activities
Excellent mathematical/analytical skills with the ability to analyze complex data
WORKING FOR AMSTED RAIL
We are a privately held, 100% employee-owned company! As an Amsted Rail employee, you are an owner. Our commitment to employee’s professional satisfaction includes creating space and opportunities to be creative and an integral part of our innovation journey and business success; for employee’s personal fulfillment, we invest in everyone’s growth and development while ensuring a work environment that values them as an individual, with their unique set of strengths and beliefs.
EOC M/F/D/V/LGBT
