ABOUT THE POSITION: The Executive Assistant to the Executive Director (ED) is responsible for providing comprehensive support to the ED, Board of Directors, and Executive Team and managing the agency’s office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. ABOUT THE ORGANIZATION: Compass Housing Alliance develops and provides essential services and affordable housing for homeless and low-income people in the greater Puget Sound region. We envision a world in which every person lives in a safe and caring community. We recognize the value that different perspectives and cultures bring to the organization. To learn more about the agency visit www.compasshousingalliance.org. LOCATION: South Lake Union Neighborhood (Seattle, WA) REPORTS TO: Executive Director FLSA STATUS: Exempt SCHEDULE: Weekdays (plus evenings & weekends as needed) SALARY RANGE: $53,000-65,000 annual FULL-TIME BENEFITS INCLUDED: Unlimited Orca Transportation Pass, Medical/Prescription/Vision, Dental, $500 Health Flexible Spending Account 4 Weeks of Paid Time Off (PTO) & 11 Paid Holidays, Retirement Plan, Employee Assistance Program. QUALIFICATIONS • An Associate degree is strongly desired. Bachelor’s preferred in business administration or related field. Or relevant work experience, certificate and/or equivalent continuing professional development or education. • A minimum of 2 years’ experience in an executive support role required. • A minimum of 2 years’ experience working in a non-profit environment, desired. • Awareness and/or training around issues of equity, intersectionality, and belonging. HOW TO APPLY? Please visit our website for more details and complete an application at http://www.compasshousingalliance.org/employment/ EQUAL OPPORTUNITY EMPLOYMENT Compass Housing Alliance is committed to a policy of equal employment opportunity and treats all employees and applicants equally without regard to race, color, creed, religion, sex, sexual orientation, gender identity, age, national origin, citizenship, veteran or marital status, sensory, physical or mental disability and all other groups protected by law, and promotes diversity in its workforce. Compass Housing Alliance takes affirmative action to implement programs and maintain practices and policies that eliminate barriers to equal employment opportunity. Our program is available for review by employees and applicants for employment in the Human Resources Office during regular office hours. In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department via phone at 206-474-1100 or via e-mail at HRInfo@compasshousingalliance.org.
Full Time
ABOUT THE POSITION: The Executive Assistant to the Executive Director (ED) is responsible for providing comprehensive support to the ED, Board of Directors, and Executive Team and managing the agency’s office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. ABOUT THE ORGANIZATION: Compass Housing Alliance develops and provides essential services and affordable housing for homeless and low-income people in the greater Puget Sound region. We envision a world in which every person lives in a safe and caring community. We recognize the value that different perspectives and cultures bring to the organization. To learn more about the agency visit www.compasshousingalliance.org. LOCATION: South Lake Union Neighborhood (Seattle, WA) REPORTS TO: Executive Director FLSA STATUS: Exempt SCHEDULE: Weekdays (plus evenings & weekends as needed) SALARY RANGE: $53,000-65,000 annual FULL-TIME BENEFITS INCLUDED: Unlimited Orca Transportation Pass, Medical/Prescription/Vision, Dental, $500 Health Flexible Spending Account 4 Weeks of Paid Time Off (PTO) & 11 Paid Holidays, Retirement Plan, Employee Assistance Program. QUALIFICATIONS • An Associate degree is strongly desired. Bachelor’s preferred in business administration or related field. Or relevant work experience, certificate and/or equivalent continuing professional development or education. • A minimum of 2 years’ experience in an executive support role required. • A minimum of 2 years’ experience working in a non-profit environment, desired. • Awareness and/or training around issues of equity, intersectionality, and belonging. HOW TO APPLY? Please visit our website for more details and complete an application at http://www.compasshousingalliance.org/employment/ EQUAL OPPORTUNITY EMPLOYMENT Compass Housing Alliance is committed to a policy of equal employment opportunity and treats all employees and applicants equally without regard to race, color, creed, religion, sex, sexual orientation, gender identity, age, national origin, citizenship, veteran or marital status, sensory, physical or mental disability and all other groups protected by law, and promotes diversity in its workforce. Compass Housing Alliance takes affirmative action to implement programs and maintain practices and policies that eliminate barriers to equal employment opportunity. Our program is available for review by employees and applicants for employment in the Human Resources Office during regular office hours. In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department via phone at 206-474-1100 or via e-mail at HRInfo@compasshousingalliance.org.
Job Title: Chief IT Operations Officer (Administrator II)
Job ID: 105038
Location: Sonoma State University
Full/Part Time: Full-Time
Regular/Temporary: Regular
Department Name Information Technology
Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $10,000 to $10,838 a month.
This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year.
A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link below or by request from SSU Human Resources.
Application Deadline
This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Thursday, January 14. Please refer to the Application Process section of this posting for additional details.
Conditions of Employment
This position is a member of the Management Personnel Plan and serves at the pleasure of the President.
Responsibilities
Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.
Reporting to the Associate Vice President for Information Technology and Chief Information Officer (CIO), with additional lead work direction from the Deputy Chief Information Officer (Deputy CIO), the Chief IT Operations Officer (COO) provides management, guidance, and supervision for a team of highly-skilled personnel responsible for installing, maintaining, troubleshooting and upgrading the backbone for all technology services at the University, including campus hardware and software; voice and email communication; computer servers; interfaces with third-party systems located worldwide; and storage systems. This includes technology infrastructure located on the main campus at satellite locations, and critical "cloud" servers and systems located in remote data centers.
Major duties of the position include, but are not limited to, the following in support of the Information Technology department and division of Academic Affairs:
Provide strategic vision, project management, and leadership for infrastructure services and technology. Serve as the campus information technology architect. Assist CIO, Deputy CIO, and Information Technology Security (ITS) Directors of other units in developing, deploying and maintaining a reliable, efficient, seamless and cost-effective technology infrastructure for the campus, as well as other duties assigned to assist the Deputy CIO.
Oversee the daily operations of the enterprise information technology (IT) infrastructure and core services, including physical/virtual servers, data storage, identity management, telephone/voice-over-IP systems, email, video/cellular, on premises data center, and cloud infrastructure.
Develop and manage technology infrastructure plans and budgets, including spending justifications and cost models. Measure, monitor and report cost, performance, availability, recoverability and efficiency across all infrastructure systems, and report against campus, system and industry baselines and targets.
Develop and implement technology policies and procedures that reflect the mission and goals of the department, the Division, and the University. Supervise and manage direct reports, including mentoring, coaching, professional development, and performance evaluations. Research, develop and implement strategic strategies relating to data center locations/facilities, back-up, recovery, and enterprise storage; and facilitate business continuity and disaster recovery planning for the University.
Assure high-reliability and availability of enterprise infrastructure systems by enforcing adherence to processes and standards; maximize productivity through useful tools and resources. Directly oversee and provide management to the Computer Operations (CO) teams and facilitate development of operations, processes, budgets, services, staff and technologies. Respond to emergency and critical incidents and regularly oversee maintenance and installation that occurs outside regular business hours. Perform root cause determination and problem resolution.
Supply strategic and tactical technical leadership to the University with regards to current and future technology solutions. Engage vendors and strategic partners to evaluate, design, select, and implement cost-efficient technology solutions to develop University technology infrastructure.
Cultivate professional development of direct reports and facilitate opportunities for training in technical skills, leadership, project management and creative problem solving. Participate in CSU system-wide meetings, services on committees; attend tradeshows and technology demonstrations; and meet with industry and higher education professionals to stay abreast of technology infrastructure changes.
Determine the efficacy of the campus-wide security infrastructure, and identify foreseeable internal and external information risks and opportunities. Identify and reduce security vulnerabilities, and monitor and investigate complaints of non- compliance. Serve as primary campus contact with CSU Chancellor's Office's operations group coordinating and implementing systemwide policy, training, and service standards related to technology infrastructure.
In the absence of the CIO, Deputy CIO, or Information Security Officers, the incumbent serves in those capacities on behalf of the university. The incumbent also serves as the primary member in the Emergency Operations Center at Sonoma State University when activated. Additionally, the incumbent works with Facilities Planning on the design and implementation of campus infrastructure and data centers for all new and renovated campus facilities.
Performs other secondary duties as assigned.
Duties will primarily take place in an office setting however additional duties may be performed in various locations on the Sonoma State University campus, including working both indoors and outdoors to support and participate in university activities and events. As an exempt employee you have some flexibility in your schedule however must be available during the regular campus hours Monday through Friday to meet the operational needs of the campus and department. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. This position will require occasional travel, by automobile or airplane, and overnight stay to travel to trainings and meetings off campus.
Qualifications
This position requires a minimum of 7 years of experience working in information technology with increasing levels of responsibility; 5 years of experience in the planning, design, development, enhancement, modification and support of large-scale cloud migration projects with AWS, Google, or Azure, including 4 years of progressively responsible and applicable experience managing and supervising infrastructure service teams, staff, and an enterprise level data center. Bachelor's degree in computer science, information technology, or related technology field, or equivalent combination of education and experience to provide the required knowledge, skills and abilities to perform the duties of the position. Master's degree preferred. Extensive experience delivering clear written and verbal communication to customers on all levels of the organization from induvial contributors to senior management required. Demonstrated success of completing IT projects in a timely manner required. Four or more years of Information Technology experience working in higher education infrastructure highly preferred. Advanced proficiency with computers, PeopleSoft, Microsoft Office, and Google Suite required.
One or more of the following certifications preferred: PMP (Project Management Professional), MCSE (Microsoft Certified System Engineer), Amazon Web Services, Azure, Google Cloud, Cisco, or ITIL. Demonstrated experience in managing a highly-virtualized server environment. Ability to optimize, configure, cost and manage in hybrid multi-cloud environment. Knowledge of backup, recovery, and disaster recovery procedures and services. Strong technical expertise with IT infrastructure, networks, systems, SaaS and hosted environments, including Microsoft Azure, Amazon Web Services, and Rackspace. Thorough knowledge of: TCP/IP (UDP, TCP, and ICMP); DNS; DHCP; and IP Addressing. Project management experience in architecting and deploying enterprise network and server infrastructure including Active Directory (AD), physical and virtual servers (VMWare). Experience with vulnerability scanning, PCI and penetration testing tools.
Experience with deployment and management of Intrusion Detection and Intrusion Prevention Systems (IDS & IPS). Knowledge of current security policy compliance requirements including FERPA, HIPAA, and PCI-DSS. Experience deploying and managing security monitoring & management (Palo Alto), voice technology (Avaya & SIP) and monitoring technologies (Microsoft Systems Center & Zabbix). Experience deploying and managing enterprise identity & access management technologies. Familiarity with network security architecture.
Proven experience managing teams involving scripting and programming experience as it relates to system integration and continuity of services across core infrastructure (servers and systems). Demonstrated experience providing operational support to complex projects, including budgets, timelines, milestones, reporting, and compliance.
Familiarity with the IT audit process of COBIT5/SSAE 16. Thorough understanding and proficiency in the use of standard desktop software tools, including word processing, spreadsheet, database management, and desktop publishing software. Proficiency in the use of scheduling, email and database systems. Excellent organizational skills and attention to detail; excellent written and oral communication skills; demonstrated experience in coordinating meetings. Experience managing vendor relationships. Ability to take initiative, plan, organize and prioritize project and operational work. Exceptional teamwork and collaboration skills. Experience supporting Windows/PC and Mac environments. Experience in developing, implementing and monitoring technology business practices for general technology operations.
The incumbent must have strong communication and analytical skills; ability to plan, direct and control the activities of assigned units and resources; interpret and apply applicable rules, regulations, policies and procedures; demonstrate and maintain current knowledge of industry trends and standards and technologies; ability to strategically oversee and assess university computing trends, standards, and needs; ability to provide leadership and guidance; and ability to develop and implement long-range goals and plans. The incumbent must demonstrate integrity and sound judgment in performing duties; possess the ability to supervise the work of staff and recommend appropriate personnel actions; be able to apply strong problem solving and conflict resolution skills and train and evaluate performance, taking corrective action as needed; deal with stressful situations while maintaining composure; and contribute to a collaborative environment utilizing exemplary communication and problem solving skills as necessary. Must have strong organizational skills and the ability to manage multiple projects and competing priorities simultaneously, adjusting quickly to changes needed on a daily basis. Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work cooperatively in group situations.
The duties of this position may include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate may be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.
Qualification Note
Evidence of degree(s) or certificate(s) and/or license(s) required at time of hire.
Application Process
Click the "Apply Now" to apply to this position, materials submitted with your application will not be returned. For questions related to the application process, please reach out to Human Resources (hr@sonoma.edu | 707.664.3100).
Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters)
In your cover letter, please address the following: Recognizing the complexities of IT operations within the CSU system, and Sonoma State specifically, please elaborate on various cloud strategies that would provide the greatest return on investment in people and technology for the CSU system.
2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.
The ADA Coordinator is available at 707.664.2664, to assist individuals with disabilities in need of accommodation during the hiring process.
Other Information
EEO STATEMENT The university is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
MANDATED REPORTING This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
About Sonoma State
Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 9,000 students located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country.
Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited.
Sonoma State University's Jeanne Clery Act Annual Security Report is available at www.sonoma.edu/ps/about/jeanneclery.html; Annual Campus Housing Fire Safety Report is available at www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html.
Contact Information
Sonoma State University Human Resources Main (707) 664-3100 Fax (707) 664-3196 1801 East Cotati Avenue Rohnert Park, CA 94928 hr@sonoma.edu
Benefits Summary https://www2.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf
To Apply, visit: https://apptrkr.com/2113370
Full Time
Job Title: Chief IT Operations Officer (Administrator II)
Job ID: 105038
Location: Sonoma State University
Full/Part Time: Full-Time
Regular/Temporary: Regular
Department Name Information Technology
Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $10,000 to $10,838 a month.
This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year.
A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link below or by request from SSU Human Resources.
Application Deadline
This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Thursday, January 14. Please refer to the Application Process section of this posting for additional details.
Conditions of Employment
This position is a member of the Management Personnel Plan and serves at the pleasure of the President.
Responsibilities
Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.
Reporting to the Associate Vice President for Information Technology and Chief Information Officer (CIO), with additional lead work direction from the Deputy Chief Information Officer (Deputy CIO), the Chief IT Operations Officer (COO) provides management, guidance, and supervision for a team of highly-skilled personnel responsible for installing, maintaining, troubleshooting and upgrading the backbone for all technology services at the University, including campus hardware and software; voice and email communication; computer servers; interfaces with third-party systems located worldwide; and storage systems. This includes technology infrastructure located on the main campus at satellite locations, and critical "cloud" servers and systems located in remote data centers.
Major duties of the position include, but are not limited to, the following in support of the Information Technology department and division of Academic Affairs:
Provide strategic vision, project management, and leadership for infrastructure services and technology. Serve as the campus information technology architect. Assist CIO, Deputy CIO, and Information Technology Security (ITS) Directors of other units in developing, deploying and maintaining a reliable, efficient, seamless and cost-effective technology infrastructure for the campus, as well as other duties assigned to assist the Deputy CIO.
Oversee the daily operations of the enterprise information technology (IT) infrastructure and core services, including physical/virtual servers, data storage, identity management, telephone/voice-over-IP systems, email, video/cellular, on premises data center, and cloud infrastructure.
Develop and manage technology infrastructure plans and budgets, including spending justifications and cost models. Measure, monitor and report cost, performance, availability, recoverability and efficiency across all infrastructure systems, and report against campus, system and industry baselines and targets.
Develop and implement technology policies and procedures that reflect the mission and goals of the department, the Division, and the University. Supervise and manage direct reports, including mentoring, coaching, professional development, and performance evaluations. Research, develop and implement strategic strategies relating to data center locations/facilities, back-up, recovery, and enterprise storage; and facilitate business continuity and disaster recovery planning for the University.
Assure high-reliability and availability of enterprise infrastructure systems by enforcing adherence to processes and standards; maximize productivity through useful tools and resources. Directly oversee and provide management to the Computer Operations (CO) teams and facilitate development of operations, processes, budgets, services, staff and technologies. Respond to emergency and critical incidents and regularly oversee maintenance and installation that occurs outside regular business hours. Perform root cause determination and problem resolution.
Supply strategic and tactical technical leadership to the University with regards to current and future technology solutions. Engage vendors and strategic partners to evaluate, design, select, and implement cost-efficient technology solutions to develop University technology infrastructure.
Cultivate professional development of direct reports and facilitate opportunities for training in technical skills, leadership, project management and creative problem solving. Participate in CSU system-wide meetings, services on committees; attend tradeshows and technology demonstrations; and meet with industry and higher education professionals to stay abreast of technology infrastructure changes.
Determine the efficacy of the campus-wide security infrastructure, and identify foreseeable internal and external information risks and opportunities. Identify and reduce security vulnerabilities, and monitor and investigate complaints of non- compliance. Serve as primary campus contact with CSU Chancellor's Office's operations group coordinating and implementing systemwide policy, training, and service standards related to technology infrastructure.
In the absence of the CIO, Deputy CIO, or Information Security Officers, the incumbent serves in those capacities on behalf of the university. The incumbent also serves as the primary member in the Emergency Operations Center at Sonoma State University when activated. Additionally, the incumbent works with Facilities Planning on the design and implementation of campus infrastructure and data centers for all new and renovated campus facilities.
Performs other secondary duties as assigned.
Duties will primarily take place in an office setting however additional duties may be performed in various locations on the Sonoma State University campus, including working both indoors and outdoors to support and participate in university activities and events. As an exempt employee you have some flexibility in your schedule however must be available during the regular campus hours Monday through Friday to meet the operational needs of the campus and department. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. This position will require occasional travel, by automobile or airplane, and overnight stay to travel to trainings and meetings off campus.
Qualifications
This position requires a minimum of 7 years of experience working in information technology with increasing levels of responsibility; 5 years of experience in the planning, design, development, enhancement, modification and support of large-scale cloud migration projects with AWS, Google, or Azure, including 4 years of progressively responsible and applicable experience managing and supervising infrastructure service teams, staff, and an enterprise level data center. Bachelor's degree in computer science, information technology, or related technology field, or equivalent combination of education and experience to provide the required knowledge, skills and abilities to perform the duties of the position. Master's degree preferred. Extensive experience delivering clear written and verbal communication to customers on all levels of the organization from induvial contributors to senior management required. Demonstrated success of completing IT projects in a timely manner required. Four or more years of Information Technology experience working in higher education infrastructure highly preferred. Advanced proficiency with computers, PeopleSoft, Microsoft Office, and Google Suite required.
One or more of the following certifications preferred: PMP (Project Management Professional), MCSE (Microsoft Certified System Engineer), Amazon Web Services, Azure, Google Cloud, Cisco, or ITIL. Demonstrated experience in managing a highly-virtualized server environment. Ability to optimize, configure, cost and manage in hybrid multi-cloud environment. Knowledge of backup, recovery, and disaster recovery procedures and services. Strong technical expertise with IT infrastructure, networks, systems, SaaS and hosted environments, including Microsoft Azure, Amazon Web Services, and Rackspace. Thorough knowledge of: TCP/IP (UDP, TCP, and ICMP); DNS; DHCP; and IP Addressing. Project management experience in architecting and deploying enterprise network and server infrastructure including Active Directory (AD), physical and virtual servers (VMWare). Experience with vulnerability scanning, PCI and penetration testing tools.
Experience with deployment and management of Intrusion Detection and Intrusion Prevention Systems (IDS & IPS). Knowledge of current security policy compliance requirements including FERPA, HIPAA, and PCI-DSS. Experience deploying and managing security monitoring & management (Palo Alto), voice technology (Avaya & SIP) and monitoring technologies (Microsoft Systems Center & Zabbix). Experience deploying and managing enterprise identity & access management technologies. Familiarity with network security architecture.
Proven experience managing teams involving scripting and programming experience as it relates to system integration and continuity of services across core infrastructure (servers and systems). Demonstrated experience providing operational support to complex projects, including budgets, timelines, milestones, reporting, and compliance.
Familiarity with the IT audit process of COBIT5/SSAE 16. Thorough understanding and proficiency in the use of standard desktop software tools, including word processing, spreadsheet, database management, and desktop publishing software. Proficiency in the use of scheduling, email and database systems. Excellent organizational skills and attention to detail; excellent written and oral communication skills; demonstrated experience in coordinating meetings. Experience managing vendor relationships. Ability to take initiative, plan, organize and prioritize project and operational work. Exceptional teamwork and collaboration skills. Experience supporting Windows/PC and Mac environments. Experience in developing, implementing and monitoring technology business practices for general technology operations.
The incumbent must have strong communication and analytical skills; ability to plan, direct and control the activities of assigned units and resources; interpret and apply applicable rules, regulations, policies and procedures; demonstrate and maintain current knowledge of industry trends and standards and technologies; ability to strategically oversee and assess university computing trends, standards, and needs; ability to provide leadership and guidance; and ability to develop and implement long-range goals and plans. The incumbent must demonstrate integrity and sound judgment in performing duties; possess the ability to supervise the work of staff and recommend appropriate personnel actions; be able to apply strong problem solving and conflict resolution skills and train and evaluate performance, taking corrective action as needed; deal with stressful situations while maintaining composure; and contribute to a collaborative environment utilizing exemplary communication and problem solving skills as necessary. Must have strong organizational skills and the ability to manage multiple projects and competing priorities simultaneously, adjusting quickly to changes needed on a daily basis. Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work cooperatively in group situations.
The duties of this position may include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate may be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.
Qualification Note
Evidence of degree(s) or certificate(s) and/or license(s) required at time of hire.
Application Process
Click the "Apply Now" to apply to this position, materials submitted with your application will not be returned. For questions related to the application process, please reach out to Human Resources (hr@sonoma.edu | 707.664.3100).
Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters)
In your cover letter, please address the following: Recognizing the complexities of IT operations within the CSU system, and Sonoma State specifically, please elaborate on various cloud strategies that would provide the greatest return on investment in people and technology for the CSU system.
2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.
The ADA Coordinator is available at 707.664.2664, to assist individuals with disabilities in need of accommodation during the hiring process.
Other Information
EEO STATEMENT The university is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
MANDATED REPORTING This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
About Sonoma State
Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 9,000 students located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country.
Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited.
Sonoma State University's Jeanne Clery Act Annual Security Report is available at www.sonoma.edu/ps/about/jeanneclery.html; Annual Campus Housing Fire Safety Report is available at www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html.
Contact Information
Sonoma State University Human Resources Main (707) 664-3100 Fax (707) 664-3196 1801 East Cotati Avenue Rohnert Park, CA 94928 hr@sonoma.edu
Benefits Summary https://www2.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf
To Apply, visit: https://apptrkr.com/2113370
The Office of the Vice Chancellor for Research (OVCR) at the University of Illinois at Chicago invites applications for the position of Executive Director, Finance and Business Operations. This position is an integral member of the OVCR leadership team. The Executive Director leads the effort to establish a financial engagement and support function for OVCR to align financial strategy, plans, shared services and investments with research and business priorities. This position oversees the detailed financial analysis (financial pro forma modeling, sensitivity analysis, valuation impacts, etc.) on all strategic partnership and growth opportunities to identify key drivers, and business and financial assumptions for all offices within the OVCR and the University Office of Budget and Financial Administration. The position manages statistical data analyses in the area of finance and compliance in order to understand trends in research funding, research productivity and economic data at the campus and national levels. The position will provide financial oversight of OVCR, including the Office of the Protection for Research Subjects (OPRS), Research Resources Center (RRC), Biologic Research Laboratory (BRL) and research centers or institutes reporting to the OVCR. This position is responsible for leading the medium and long range business planning to enable the strategic growth of the research portfolio and its research administration by the OVCR. Coordinates closely with human resources operations for the OVCR.
Job Duties
Financial Management
Design and automate reports and related processes, administer the financial forecast and budget processes and associated systems, and advise on report and related data structures. Recommend methods to reduce costs, maximize assets and improve financial reserves.
Perform key processes such as consolidating analyses, forecasts, budgets, driving automation of such processes, configuring systems and managing fiscal processes, performing financial analyses on research drivers and trends, and generating financial, KPI and operational reports.
Develop the annual budget submission, provide monthly budget management to ensure adherence to approved budgets as well as long range financial planning/forecasting.
Lead team focused on the preparation and presentation of monthly financial results and metrics and monitor effectiveness of cost savings initiatives; drive process improvement to maximize financial results.
Direct the acquisition, financing and purchasing of business and compliance software, research equipment and maintenance/service agreements for the RRC, BRL, other offices or units within the OVCR.
Oversee OVCR, OPRS, RRC and BRL financial reporting and work with Directors to prepare projections and analytics supported budgeting.
Drafts financial Memorandums of Understanding, oversee renewal processes and maintain records of previous and current OVCR financial commitments.
Examine cost/benefit analysis for the utilization of external contractors for services outside of the scope of current staff expertise.
Ensure financial compliance with University policies and procedures, and applicable city, state and federal legal rules and regulations.
Strategy and Planning
Develop and present multi-year plans to support strategic, financial, human resources and operational goals and initiatives for OVCR.
Identify and drive process improvements, including creation of standard and ad hoc reports, tools and dashboards for performance assessments.
Ensure that strategic and operational technology plans align to serve the needs of research administration.
Leadership
Continually investigate current and emerging technology trends in order to determine how/when to apply these technologies to enhance service objectives.
Represent the Office of the Vice Chancellor for Research both internally and externally through speaking events, publishing and small group discussions.
Maintain and cultivate relationships with key business partners and other senior leaders at the University and in the industry to leverage job best practices, evaluate emerging technologies and distribute knowledge.
Partner with University staff for the development and ongoing monitoring of a disaster recovery and business continuity plan.
Plan, assign and review work of staff to ensure that group objectives are met. Hire, train, develop and manage staff to ensure that a qualified staff exists to meet group objectives.
Perform other related duties and participate in special projects as assigned.
Minimum Qualifications
Bachelor’s degree from an accredited institution in a related field such as accounting, business, computer science, information sciences, management information systems or public administration required, Master’s Degree highly preferred. Six Sigma certification preferred.
A minimum of 10 years of professional work experience that is relative to scope, functions and responsibilities of this research-related position. Knowledge of accounting and budget principles, practices, and the analysis of financial data.
A minimum of five years of managerial/supervisory experience required; in an academic institution preferred.
A minimum of three years of experience in financial planning and analysis including experience-preparing analysis for executive management.
Comprehensive administrative finance and computing experience in a complex systems environment.
Experience with university research core facilities or recharge centers.
Demonstrated experience: working in teams with others, including systems analysts, programmers, accountants, subject matter experts and managers.
Broad knowledge of financial business systems analysis and the ability to apply principles, practices, procedures and complete complex assignments based on these areas.
Knowledge of state and/or national research data sets and platforms such as Academic Analytics, NSF HERD survey, IRIS, federal research funding agency databases and university research core facilities/recharge centers preferred.
Demonstrated project management, organizational, time management skills and the ability to balance competing priorities from multiple requesters.
Demonstrated ability to conduct independent data analysis.
Strong project management skills, with the ability to run multiple strategic initiatives end-to-end while engaging with multiple internal / external stakeholders.
Excellent problem-solving and analytical skills, with ability to deploy framework thinking and business judgment to make complex decisions.
Ability to communicate effectively orally and in writing at all levels of the organization.
Ability to work effectively and collaboratively with OVCR leadership and staff, and university constituencies; often with work of a confidential nature.
APPLICATION : To ensure fullest consideration, application materials must be received by January 8, 2021 . Start date is as soon as possible after the close of the search. Salary is commensurate with experience and education. All candidates must create a candidate profile through http://jobs.uic.edu and upload a cover letter, resume and contact information for three references by the close date.
Candidates must apply for this role by visiting the following link:
https://jobs.uic.edu/job-board/job-details?jobID=139973&job=executive-director-ovcr-finance-and-business-operations
The University of Illinois at Chicago is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply.
Offers of employment by the University of Illinois may be subject to approval by the University’s Board of Trustees and are made contingent upon the candidate’s successful completion of any criminal background checks and other pre-employment assessments that may be required for the position being offered. Additional information regarding such pre-employment checks and assessments may be provided as applicable during the hiring process.
The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit: https://www.hr.uillinois.edu/cms/One.aspx?portalId=4292&pageId=1411899
Full Time
The Office of the Vice Chancellor for Research (OVCR) at the University of Illinois at Chicago invites applications for the position of Executive Director, Finance and Business Operations. This position is an integral member of the OVCR leadership team. The Executive Director leads the effort to establish a financial engagement and support function for OVCR to align financial strategy, plans, shared services and investments with research and business priorities. This position oversees the detailed financial analysis (financial pro forma modeling, sensitivity analysis, valuation impacts, etc.) on all strategic partnership and growth opportunities to identify key drivers, and business and financial assumptions for all offices within the OVCR and the University Office of Budget and Financial Administration. The position manages statistical data analyses in the area of finance and compliance in order to understand trends in research funding, research productivity and economic data at the campus and national levels. The position will provide financial oversight of OVCR, including the Office of the Protection for Research Subjects (OPRS), Research Resources Center (RRC), Biologic Research Laboratory (BRL) and research centers or institutes reporting to the OVCR. This position is responsible for leading the medium and long range business planning to enable the strategic growth of the research portfolio and its research administration by the OVCR. Coordinates closely with human resources operations for the OVCR.
Job Duties
Financial Management
Design and automate reports and related processes, administer the financial forecast and budget processes and associated systems, and advise on report and related data structures. Recommend methods to reduce costs, maximize assets and improve financial reserves.
Perform key processes such as consolidating analyses, forecasts, budgets, driving automation of such processes, configuring systems and managing fiscal processes, performing financial analyses on research drivers and trends, and generating financial, KPI and operational reports.
Develop the annual budget submission, provide monthly budget management to ensure adherence to approved budgets as well as long range financial planning/forecasting.
Lead team focused on the preparation and presentation of monthly financial results and metrics and monitor effectiveness of cost savings initiatives; drive process improvement to maximize financial results.
Direct the acquisition, financing and purchasing of business and compliance software, research equipment and maintenance/service agreements for the RRC, BRL, other offices or units within the OVCR.
Oversee OVCR, OPRS, RRC and BRL financial reporting and work with Directors to prepare projections and analytics supported budgeting.
Drafts financial Memorandums of Understanding, oversee renewal processes and maintain records of previous and current OVCR financial commitments.
Examine cost/benefit analysis for the utilization of external contractors for services outside of the scope of current staff expertise.
Ensure financial compliance with University policies and procedures, and applicable city, state and federal legal rules and regulations.
Strategy and Planning
Develop and present multi-year plans to support strategic, financial, human resources and operational goals and initiatives for OVCR.
Identify and drive process improvements, including creation of standard and ad hoc reports, tools and dashboards for performance assessments.
Ensure that strategic and operational technology plans align to serve the needs of research administration.
Leadership
Continually investigate current and emerging technology trends in order to determine how/when to apply these technologies to enhance service objectives.
Represent the Office of the Vice Chancellor for Research both internally and externally through speaking events, publishing and small group discussions.
Maintain and cultivate relationships with key business partners and other senior leaders at the University and in the industry to leverage job best practices, evaluate emerging technologies and distribute knowledge.
Partner with University staff for the development and ongoing monitoring of a disaster recovery and business continuity plan.
Plan, assign and review work of staff to ensure that group objectives are met. Hire, train, develop and manage staff to ensure that a qualified staff exists to meet group objectives.
Perform other related duties and participate in special projects as assigned.
Minimum Qualifications
Bachelor’s degree from an accredited institution in a related field such as accounting, business, computer science, information sciences, management information systems or public administration required, Master’s Degree highly preferred. Six Sigma certification preferred.
A minimum of 10 years of professional work experience that is relative to scope, functions and responsibilities of this research-related position. Knowledge of accounting and budget principles, practices, and the analysis of financial data.
A minimum of five years of managerial/supervisory experience required; in an academic institution preferred.
A minimum of three years of experience in financial planning and analysis including experience-preparing analysis for executive management.
Comprehensive administrative finance and computing experience in a complex systems environment.
Experience with university research core facilities or recharge centers.
Demonstrated experience: working in teams with others, including systems analysts, programmers, accountants, subject matter experts and managers.
Broad knowledge of financial business systems analysis and the ability to apply principles, practices, procedures and complete complex assignments based on these areas.
Knowledge of state and/or national research data sets and platforms such as Academic Analytics, NSF HERD survey, IRIS, federal research funding agency databases and university research core facilities/recharge centers preferred.
Demonstrated project management, organizational, time management skills and the ability to balance competing priorities from multiple requesters.
Demonstrated ability to conduct independent data analysis.
Strong project management skills, with the ability to run multiple strategic initiatives end-to-end while engaging with multiple internal / external stakeholders.
Excellent problem-solving and analytical skills, with ability to deploy framework thinking and business judgment to make complex decisions.
Ability to communicate effectively orally and in writing at all levels of the organization.
Ability to work effectively and collaboratively with OVCR leadership and staff, and university constituencies; often with work of a confidential nature.
APPLICATION : To ensure fullest consideration, application materials must be received by January 8, 2021 . Start date is as soon as possible after the close of the search. Salary is commensurate with experience and education. All candidates must create a candidate profile through http://jobs.uic.edu and upload a cover letter, resume and contact information for three references by the close date.
Candidates must apply for this role by visiting the following link:
https://jobs.uic.edu/job-board/job-details?jobID=139973&job=executive-director-ovcr-finance-and-business-operations
The University of Illinois at Chicago is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply.
Offers of employment by the University of Illinois may be subject to approval by the University’s Board of Trustees and are made contingent upon the candidate’s successful completion of any criminal background checks and other pre-employment assessments that may be required for the position being offered. Additional information regarding such pre-employment checks and assessments may be provided as applicable during the hiring process.
The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit: https://www.hr.uillinois.edu/cms/One.aspx?portalId=4292&pageId=1411899
Salk Institute for Biological Studies
10010 North Torrey Pines La Jolla, CA 92037
This position is responsible for the strategies around assessment, research, design, creation and delivery of learning and development programs and initiatives that are relevant, timely, relatable, and measurable so that learning is embedded into the fabric of Salk for all members of the Salk community. Planning and building momentum and support for initiatives by providing tools and avenues for supervisors to own, create/facilitate and reinforce learning through application will be critical.
The incumbent will focus first and until further notice on strategies to meet the most pressing training and development issues facing the Institute for all cohorts in alignment with leadership goals, coordinating closely with the Office of Equity & Inclusion and Human Resources to develop and present a long-term strategy for the Institute that is attainable, sustainable and measurable.
This role will identify ways of merging traditional methods of design and development of learning content and programs in a manner that is relevant and timely through approaches that address historical barriers to user engagement. The ability to be nimble and creative in terms of learning deployment and capitalizing on opportunities to develop learning champions into area trainers who can create and deliver decentralized content will be key to success.
A focus for this position will be peer engagement, interactive learning, and platforms that encourage problem solving through shared experiences to encourage learning that is social and contextual and so participants are invested in it.
This position will be expected to influence individuals at all levels of the organization so learning and development becomes relatable and the value is understood and appreciated. This function is intended to build and advocate for a training model, that demonstrates an investment in employees so continuous development and support for employees becomes an expected norm. An emphasis on access, shared information, collaboration, and productivity in a manner that recognizes travel and work commitments will all be measures of success that the offerings are relevant targeted, and intuitive.
The completion of organizational needs assessments, development and delivery of a variety of organizational development programs including leadership development, skills training, succession planning and organizational change initiatives, compliance training, e-learning, and specialized training needs such as modules/programs that support the diversity of and inclusion for, our population, are key components of this role.
ESSENTIAL FUNCTIONS
1) Needs assessment & strategic planning (35%)
Participates with members of management to identify needs and establish strategic plans and objectives for learning and development, including the development of a staffing plan and areas for cost-effective outsourcing to meet immediate needs.
Responsible for the conceptualization, design, development and execution of learning/development in support of strategic initiatives.
Evaluates and prepares a plan for effective and relevant faculty professional development taking accessibility, scheduling constraints and other perceived barriers to engagement into account.
Works in partnership with the Human Resources (HR) team, the Office of Equity & Inclusion (OEI), Institute leadership teams, the Postdoctoral Office (PDO), to identify and implement organizational development programs, processes and training initiatives to proactively address organizational development and business needs, through a variety of delivery means (e.g., live, e-learning, self-paced, etc.) as appropriate for the audience/cohort.
Works closely with the HR team on initiatives to effectuate talent management, career development and succession planning.
Identifies and implements appropriate measurement systems to ensure learning objectives are being met.
2) Training & Coaching Facilitation (25%)
Creates a bank of external coaches for Salk who can be tapped for proactive coaching as high potential faculty and administrators and those poised for promotion have access to resources prior to moving into a new role. Ensures this resource is also appropriate for incumbents when it becomes necessary for further personal growth and professional development.
Ensures delivery and facilitation of effective training in a variety of formats, including classroom, online, role-playing, group discussion, and other methods depending upon specific needs, learning styles and work-related constraints. May be the live facilitator or may identify outsourced resources or learning champions within Salk to develop/deliver training.
Works with the OEI and HR to recommend, develop and deploy learning opportunities that affirm the basic tenets of cultural advocacy and appreciation for all members of the campus and related inclusion efforts. Supports initiatives aimed to promote race relations, civility (e.g., bullying, professional conduct, bystander intervention, implicit bias, advocacy, and proactive conflict resolution).
Develops career development modules for groups at Salk that recognize the critical role of their professional cohort (e.g., lab managers) and align with retention goals.
Works with the PDO staff to develop and deploy training that supports and promotes initiatives aimed at advocacy, and proactive conflict resolution to strengthen their skills and resources and to foster career development.
Works with the CSO to develop and deploy training that supports faculty professional development to prepare them for their advancement as Salk leaders.
Develops methods, techniques, and evaluation criteria for projects, programs, and people. Helps HR and supervisors connect learning & development initiatives to performance management and evaluation.
3) Program Management (30%)
Develops and maintains relationships with a variety of stakeholders on campus and provides training support to established groups that provide direction and support to the training function. Using evaluations from participants, supervisors and colleagues, prepares and presents summary reports and recommendations for management that outline training results and impact
Develops scopes of work for outside vendor relationships in the learning and development space in collaboration with Procurement and other members of HR.
Ensures logistical support in the assessment, development, planning, marketing and execution of approved programming. Evaluates where collateral materials are beneficial and ensures their creation/delivery. Ensures that post-training evaluations are conducted. Creates and uses metrics to measure return on investment.
Ensures that the training module of the human capital management system (HCM) is maximized. Troubleshoots issues with the HCM System Manager to ensure timely, accurate use of the system for registration, cancellation, attendance, tracking and reporting.
In consultation with others who may need access to centralized training funds, prepares and manages training budget.
In coordination with the Communications Department, will propose and/or develop regular, timely, creative communications around training value strategically designed to drive engagement and interest in training and related internal initiatives. Avenues include but are not limited to the HR/Training website, Salk this Week entries, all-campus emails, etc.
Oversees, monitors and strengthens relationship with UCSD staff education so it is leveraged effectively. Networks with the UCSD academic personnel department to determine how partnerships can be forged to develop our faculty.
4) Research (10%)
Engages in research, memberships (ATD, CUPA-HR) and other means to keep abreast of best practices and continually assesses and realigns direction as appropriate for the benefit of constituents and the campus overall.
Looks for new and innovative learning techniques for traditional and non-traditional training and development for both onsite and remote associates.
Incumbent continually finds ways to develop relationships with outside vendors and demo outside training at no or low cost with potential vendors for Salk.
Uses and leverages social media as appropriate and in accordance with Salk policies and procedures to promote learning and development.
Conducts research and polling on best practices to help position Salk as an employer of choice overall with an emphasis on training as a benefit. Makes recommendations about those which could have measurable impact at Salk.
EDUCATION
Required:
Bachelor’s degree in psychology, organizational development, human resources, communication, education or equivalent combination of education and applicable job experience.
Preferred:
Master’s degree in business, organizational development, communication or other relevant field.
MBTI, DiSC, and/or other practitioner certifications relevant for application to a diverse audience.
EXPERIENCE
Required:
10+ years of previous experience in the design and delivery of trainings with an emphasis on complex issues facing organizations today including diversity, civility, inclusion in addition to leadership development, compliance, etc.
10+ years in a role working with a diverse employee population audience with multifaceted goals of reaching the targeted audience, successfully implementing new methods of training/development to a variety of audiences and the ability to recognize when communications could be designed to connect and engage all workplace stakeholders in furtherance of common goals.
Demonstrated experience designing and implementing learning and development programs.
Prior experience with needs assessment, evaluation development, results analysis, metrics development and expectations management.
Experience with current learning technologies and platforms; to include human capital and learning management systems.
Ability to work in fast paced, team focused environment and exhibit flexibility within changing environmental business needs.
Experience collaborating effectively with subject matter experts (SMEs) across various functions and levels of an organization.
Preferred:
Experience working in or with either an academic environment or other shared governance model where different approaches and spheres of influence are critical, is strongly preferred.
SKILLS, KNOWLEDGE & ABILITIES
Strong knowledge of instructional design, facilitation, coaching, e-learning, virtual learning, in-person learning and related best practices.
Knowledge of a wide array of diverse adult learning styles.
Able to make recommendations and offer alternatives when training is not a preferred solution for performance gaps.
Able to analyze cost/benefit of various learning approaches to determine the best solution to close the gap while managing timelines, budget and resources.
Strong analytic skills and metrics aptitude. Organized program management skills.
Ability to work with confidential and sensitive information.
Proven leadership, team-building and mentoring skills, a proven track record of building, leading and working on teams.
Excellent communication skills, ability to communicate effectively both orally and in writing, to establish and maintain cooperative working relationships with persons inside and outside the business. Strong public speaking skills.
Adept at facilitating communications and presenting information to small and large groups.
Needs assessment knowledge.
Ability to establish and maintain effective and cooperative working relationships with others regardless of title, rank, power dynamics, governance or other factors which may present themselves as barriers.
Ability to independently formulate long-range objectives and manage varied programs and services. Excellent critical thinking and analytical skills. Strong communication and writing skills.
Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous, diverse, and time sensitive demands are involved.
Skilled in research methods and the synthesis of information. Strength in the development and evaluation of policies and programs. Ability to quickly read and synthesize voluminous information quickly and comprehensively and determine its applicability/usefulness to the relevant workplace.
Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications.
Ability to anticipate problems, address them proactively and creatively and develop appropriate recommendations leading to effective, sustainable solutions.
Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus.
Skill in self-management, deadline adherence and appropriate follow up.
Intermediate to advanced knowledge of Microsoft Office products (PowerPoint, Word, Excel).
Knowledge of and skill in use of e-learning platforms and how to leverage them for various audiences.
Excellent in building and maintaining relationships with internal clients/stakeholders and external vendors.
SPECIAL CONDITIONS OF EMPLOYMENT
Must be willing to work in an animal-related research environment.
Successful completion of the Institute’s background investigation.
Must be willing to work an adjusted schedule to support operational needs.
Must be willing to sign an employee confidentiality agreement.
PHYSICAL REQUIREMENTS
This position requires constant adjusting focus, grasping, hearing, keying, seeing, sitting, touching, feeling, analyzing, calculating, communicating, reading, reasoning, writing and working inside.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Full Time
This position is responsible for the strategies around assessment, research, design, creation and delivery of learning and development programs and initiatives that are relevant, timely, relatable, and measurable so that learning is embedded into the fabric of Salk for all members of the Salk community. Planning and building momentum and support for initiatives by providing tools and avenues for supervisors to own, create/facilitate and reinforce learning through application will be critical.
The incumbent will focus first and until further notice on strategies to meet the most pressing training and development issues facing the Institute for all cohorts in alignment with leadership goals, coordinating closely with the Office of Equity & Inclusion and Human Resources to develop and present a long-term strategy for the Institute that is attainable, sustainable and measurable.
This role will identify ways of merging traditional methods of design and development of learning content and programs in a manner that is relevant and timely through approaches that address historical barriers to user engagement. The ability to be nimble and creative in terms of learning deployment and capitalizing on opportunities to develop learning champions into area trainers who can create and deliver decentralized content will be key to success.
A focus for this position will be peer engagement, interactive learning, and platforms that encourage problem solving through shared experiences to encourage learning that is social and contextual and so participants are invested in it.
This position will be expected to influence individuals at all levels of the organization so learning and development becomes relatable and the value is understood and appreciated. This function is intended to build and advocate for a training model, that demonstrates an investment in employees so continuous development and support for employees becomes an expected norm. An emphasis on access, shared information, collaboration, and productivity in a manner that recognizes travel and work commitments will all be measures of success that the offerings are relevant targeted, and intuitive.
The completion of organizational needs assessments, development and delivery of a variety of organizational development programs including leadership development, skills training, succession planning and organizational change initiatives, compliance training, e-learning, and specialized training needs such as modules/programs that support the diversity of and inclusion for, our population, are key components of this role.
ESSENTIAL FUNCTIONS
1) Needs assessment & strategic planning (35%)
Participates with members of management to identify needs and establish strategic plans and objectives for learning and development, including the development of a staffing plan and areas for cost-effective outsourcing to meet immediate needs.
Responsible for the conceptualization, design, development and execution of learning/development in support of strategic initiatives.
Evaluates and prepares a plan for effective and relevant faculty professional development taking accessibility, scheduling constraints and other perceived barriers to engagement into account.
Works in partnership with the Human Resources (HR) team, the Office of Equity & Inclusion (OEI), Institute leadership teams, the Postdoctoral Office (PDO), to identify and implement organizational development programs, processes and training initiatives to proactively address organizational development and business needs, through a variety of delivery means (e.g., live, e-learning, self-paced, etc.) as appropriate for the audience/cohort.
Works closely with the HR team on initiatives to effectuate talent management, career development and succession planning.
Identifies and implements appropriate measurement systems to ensure learning objectives are being met.
2) Training & Coaching Facilitation (25%)
Creates a bank of external coaches for Salk who can be tapped for proactive coaching as high potential faculty and administrators and those poised for promotion have access to resources prior to moving into a new role. Ensures this resource is also appropriate for incumbents when it becomes necessary for further personal growth and professional development.
Ensures delivery and facilitation of effective training in a variety of formats, including classroom, online, role-playing, group discussion, and other methods depending upon specific needs, learning styles and work-related constraints. May be the live facilitator or may identify outsourced resources or learning champions within Salk to develop/deliver training.
Works with the OEI and HR to recommend, develop and deploy learning opportunities that affirm the basic tenets of cultural advocacy and appreciation for all members of the campus and related inclusion efforts. Supports initiatives aimed to promote race relations, civility (e.g., bullying, professional conduct, bystander intervention, implicit bias, advocacy, and proactive conflict resolution).
Develops career development modules for groups at Salk that recognize the critical role of their professional cohort (e.g., lab managers) and align with retention goals.
Works with the PDO staff to develop and deploy training that supports and promotes initiatives aimed at advocacy, and proactive conflict resolution to strengthen their skills and resources and to foster career development.
Works with the CSO to develop and deploy training that supports faculty professional development to prepare them for their advancement as Salk leaders.
Develops methods, techniques, and evaluation criteria for projects, programs, and people. Helps HR and supervisors connect learning & development initiatives to performance management and evaluation.
3) Program Management (30%)
Develops and maintains relationships with a variety of stakeholders on campus and provides training support to established groups that provide direction and support to the training function. Using evaluations from participants, supervisors and colleagues, prepares and presents summary reports and recommendations for management that outline training results and impact
Develops scopes of work for outside vendor relationships in the learning and development space in collaboration with Procurement and other members of HR.
Ensures logistical support in the assessment, development, planning, marketing and execution of approved programming. Evaluates where collateral materials are beneficial and ensures their creation/delivery. Ensures that post-training evaluations are conducted. Creates and uses metrics to measure return on investment.
Ensures that the training module of the human capital management system (HCM) is maximized. Troubleshoots issues with the HCM System Manager to ensure timely, accurate use of the system for registration, cancellation, attendance, tracking and reporting.
In consultation with others who may need access to centralized training funds, prepares and manages training budget.
In coordination with the Communications Department, will propose and/or develop regular, timely, creative communications around training value strategically designed to drive engagement and interest in training and related internal initiatives. Avenues include but are not limited to the HR/Training website, Salk this Week entries, all-campus emails, etc.
Oversees, monitors and strengthens relationship with UCSD staff education so it is leveraged effectively. Networks with the UCSD academic personnel department to determine how partnerships can be forged to develop our faculty.
4) Research (10%)
Engages in research, memberships (ATD, CUPA-HR) and other means to keep abreast of best practices and continually assesses and realigns direction as appropriate for the benefit of constituents and the campus overall.
Looks for new and innovative learning techniques for traditional and non-traditional training and development for both onsite and remote associates.
Incumbent continually finds ways to develop relationships with outside vendors and demo outside training at no or low cost with potential vendors for Salk.
Uses and leverages social media as appropriate and in accordance with Salk policies and procedures to promote learning and development.
Conducts research and polling on best practices to help position Salk as an employer of choice overall with an emphasis on training as a benefit. Makes recommendations about those which could have measurable impact at Salk.
EDUCATION
Required:
Bachelor’s degree in psychology, organizational development, human resources, communication, education or equivalent combination of education and applicable job experience.
Preferred:
Master’s degree in business, organizational development, communication or other relevant field.
MBTI, DiSC, and/or other practitioner certifications relevant for application to a diverse audience.
EXPERIENCE
Required:
10+ years of previous experience in the design and delivery of trainings with an emphasis on complex issues facing organizations today including diversity, civility, inclusion in addition to leadership development, compliance, etc.
10+ years in a role working with a diverse employee population audience with multifaceted goals of reaching the targeted audience, successfully implementing new methods of training/development to a variety of audiences and the ability to recognize when communications could be designed to connect and engage all workplace stakeholders in furtherance of common goals.
Demonstrated experience designing and implementing learning and development programs.
Prior experience with needs assessment, evaluation development, results analysis, metrics development and expectations management.
Experience with current learning technologies and platforms; to include human capital and learning management systems.
Ability to work in fast paced, team focused environment and exhibit flexibility within changing environmental business needs.
Experience collaborating effectively with subject matter experts (SMEs) across various functions and levels of an organization.
Preferred:
Experience working in or with either an academic environment or other shared governance model where different approaches and spheres of influence are critical, is strongly preferred.
SKILLS, KNOWLEDGE & ABILITIES
Strong knowledge of instructional design, facilitation, coaching, e-learning, virtual learning, in-person learning and related best practices.
Knowledge of a wide array of diverse adult learning styles.
Able to make recommendations and offer alternatives when training is not a preferred solution for performance gaps.
Able to analyze cost/benefit of various learning approaches to determine the best solution to close the gap while managing timelines, budget and resources.
Strong analytic skills and metrics aptitude. Organized program management skills.
Ability to work with confidential and sensitive information.
Proven leadership, team-building and mentoring skills, a proven track record of building, leading and working on teams.
Excellent communication skills, ability to communicate effectively both orally and in writing, to establish and maintain cooperative working relationships with persons inside and outside the business. Strong public speaking skills.
Adept at facilitating communications and presenting information to small and large groups.
Needs assessment knowledge.
Ability to establish and maintain effective and cooperative working relationships with others regardless of title, rank, power dynamics, governance or other factors which may present themselves as barriers.
Ability to independently formulate long-range objectives and manage varied programs and services. Excellent critical thinking and analytical skills. Strong communication and writing skills.
Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous, diverse, and time sensitive demands are involved.
Skilled in research methods and the synthesis of information. Strength in the development and evaluation of policies and programs. Ability to quickly read and synthesize voluminous information quickly and comprehensively and determine its applicability/usefulness to the relevant workplace.
Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications.
Ability to anticipate problems, address them proactively and creatively and develop appropriate recommendations leading to effective, sustainable solutions.
Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus.
Skill in self-management, deadline adherence and appropriate follow up.
Intermediate to advanced knowledge of Microsoft Office products (PowerPoint, Word, Excel).
Knowledge of and skill in use of e-learning platforms and how to leverage them for various audiences.
Excellent in building and maintaining relationships with internal clients/stakeholders and external vendors.
SPECIAL CONDITIONS OF EMPLOYMENT
Must be willing to work in an animal-related research environment.
Successful completion of the Institute’s background investigation.
Must be willing to work an adjusted schedule to support operational needs.
Must be willing to sign an employee confidentiality agreement.
PHYSICAL REQUIREMENTS
This position requires constant adjusting focus, grasping, hearing, keying, seeing, sitting, touching, feeling, analyzing, calculating, communicating, reading, reasoning, writing and working inside.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Associate Director of Human Resource Services
Application Deadline is 4:00 p.m, January 01, 2021
REPORTS TO: Executive Director of Human Resource Services
JOB SUMMARY:
This position works closely with the Executive Director to ensure compliance with state and federal regulations. Manages the College’s benefits system including negotiation of annual health, dental, life, long-term disability, and vision insurance agreements. This position will also be committed to promoting diversity and inclusion.
ESSENTIAL JOB FUNCTIONS: Important responsibilities and duties may include, but are not limited to, the following:
Develops, implements, and administers employee retirement programs, and compensation and benefits programs.
Participates in the employee recruitment and selection process.
Conducts new employee orientations in small or large group formats.
Provides compensation and benefits training for employees.
Reviews data to ensure accuracy in employee information for MIS data reporting, employment surveys, etc.
Participates in the collective bargaining process.
Creates and revises job descriptions in collaboration with supervisors.
Calculates salaries for employees using standard operational procedures.
Oversees leave benefits, i.e., vacation, sick, personal, FMLA, critical illness, bereavement, etc.
Serves as primary contact for all internal and external inquiries involving the College’s compensation and benefit systems.
Works with Executive Director to maintain employee handbook and updates as necessary.
Provides training opportunities and conducts/arranges informational meetings for staff regarding benefits and other employment related issues.
Provides training opportunities for performance evaluation and staff improvement plans.
Serves on institutional committees and provides facilitation (e.g., Insurance and Wellness).
Perform other duties as assigned by the Executive Director of Human Resource Services.
QUALIFICATIONS:
Bachelor’s degree in Human Resources, Business Administration, Public Administration, organizational development, or related field and four years of progressive leadership experience in human resources or an equivalent combination of education and experience.
Knowledge of human resources management practices and procedures.
Knowledge of federal and state statutes related to human resources.
Knowledge of budget administration and fiscal management.
Ability to establish and carry out uniform policies and procedures for: affirmative action, diversity, employee development and training, employee relations in a unionized setting, recruitment and selection and, wages and compensation.
Knowledge of applicable collective bargaining statutes and processes.
Ability to establish and maintain effective working relationships with diverse groups, faculty, staff, students, and the public.
Ability to build consensus and work in a collegial manner.
Demonstrated ability in problem solving and conflict resolution.
Ability to establish and maintain policies and practices.
Ability to motivate individuals and groups.
Demonstrated computer skills and knowledge of Microsoft Office and Google programs.
Demonstrated ability to work in a team environment.
PREFERRED:
Specialized training in benefits administration and employee relations.
Active affiliation with appropriate Human Resources networks and organizations.
SHRM Certification(s).
EMPLOYMENT STATUS:
Full time position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
APPLICATION PROCEDURE:
Complete online application at hawkeyecollege.edu/employment including a cover letter which briefly address
Your experience with administering compensation, benefits, and retirement plans.
Your leadership roles and major accomplishments in your current/previous professional position(s).
Submit online application and all required materials by the deadline.
Veterans and persons with disabilities are encouraged to apply. If you are in need of any special accommodation in completing the application process, please notify a member of Human Resource Services.
Working conditions: Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp.
Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Hawkeye Community College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; political affiliation; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
Full Time
Associate Director of Human Resource Services
Application Deadline is 4:00 p.m, January 01, 2021
REPORTS TO: Executive Director of Human Resource Services
JOB SUMMARY:
This position works closely with the Executive Director to ensure compliance with state and federal regulations. Manages the College’s benefits system including negotiation of annual health, dental, life, long-term disability, and vision insurance agreements. This position will also be committed to promoting diversity and inclusion.
ESSENTIAL JOB FUNCTIONS: Important responsibilities and duties may include, but are not limited to, the following:
Develops, implements, and administers employee retirement programs, and compensation and benefits programs.
Participates in the employee recruitment and selection process.
Conducts new employee orientations in small or large group formats.
Provides compensation and benefits training for employees.
Reviews data to ensure accuracy in employee information for MIS data reporting, employment surveys, etc.
Participates in the collective bargaining process.
Creates and revises job descriptions in collaboration with supervisors.
Calculates salaries for employees using standard operational procedures.
Oversees leave benefits, i.e., vacation, sick, personal, FMLA, critical illness, bereavement, etc.
Serves as primary contact for all internal and external inquiries involving the College’s compensation and benefit systems.
Works with Executive Director to maintain employee handbook and updates as necessary.
Provides training opportunities and conducts/arranges informational meetings for staff regarding benefits and other employment related issues.
Provides training opportunities for performance evaluation and staff improvement plans.
Serves on institutional committees and provides facilitation (e.g., Insurance and Wellness).
Perform other duties as assigned by the Executive Director of Human Resource Services.
QUALIFICATIONS:
Bachelor’s degree in Human Resources, Business Administration, Public Administration, organizational development, or related field and four years of progressive leadership experience in human resources or an equivalent combination of education and experience.
Knowledge of human resources management practices and procedures.
Knowledge of federal and state statutes related to human resources.
Knowledge of budget administration and fiscal management.
Ability to establish and carry out uniform policies and procedures for: affirmative action, diversity, employee development and training, employee relations in a unionized setting, recruitment and selection and, wages and compensation.
Knowledge of applicable collective bargaining statutes and processes.
Ability to establish and maintain effective working relationships with diverse groups, faculty, staff, students, and the public.
Ability to build consensus and work in a collegial manner.
Demonstrated ability in problem solving and conflict resolution.
Ability to establish and maintain policies and practices.
Ability to motivate individuals and groups.
Demonstrated computer skills and knowledge of Microsoft Office and Google programs.
Demonstrated ability to work in a team environment.
PREFERRED:
Specialized training in benefits administration and employee relations.
Active affiliation with appropriate Human Resources networks and organizations.
SHRM Certification(s).
EMPLOYMENT STATUS:
Full time position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
APPLICATION PROCEDURE:
Complete online application at hawkeyecollege.edu/employment including a cover letter which briefly address
Your experience with administering compensation, benefits, and retirement plans.
Your leadership roles and major accomplishments in your current/previous professional position(s).
Submit online application and all required materials by the deadline.
Veterans and persons with disabilities are encouraged to apply. If you are in need of any special accommodation in completing the application process, please notify a member of Human Resource Services.
Working conditions: Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp.
Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Hawkeye Community College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; political affiliation; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
