Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications Graduation from high school or equivalent and three years of experience working in emergency service communications with 9-1-1 systems or any equivalent combination of training and experience. Applicants within six months of meeting the minimum education/experience may be considered for trainee status. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of all applicable background checks pre-hire and ongoing are required. Position Summary This is responsible work providing specialized technical support and research for County-wide 911 services. An employee assigned to this classification performs a variety of tasks associated with all aspects of locating the caller to 911 as well as the technology and infrastructure within and outside of the Public Safety Answering Point (PSAP) to support 911 services. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained. This position reports directly to the Bureau Chief/Communications. Examples of Duties ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Researches inaccurate wireless 911-caller location information and validates with 911 service providers to rectify the inaccurate location information. Receives correspondence from Telco's unable to acquire telephone service for customers due to addressing discrepancies and resolves the situation. Assists with management and readiness of the backup 911 center. Assists with monitoring the maintenance and functionality of the county’s 911 system on a 24/7 basis, thereby protecting the life and safety of the county’s residents and visitors. Coordinates 911 infrastructure related activities among all emergency service agencies and equipment service providers to ensure the 911 system performs smoothly, reliably, efficiently, and cost effectively in concert with statewide emergency communications objectives. Responds to all 911 service and equipment interruptions within the primary and backup 911 centers. Tracks and manages the interruption to conclusion. Reports results. Investigates and resolves Emergency Call Routing Function (ECRF), Location Validation Function (LVF), and Location Information Server (LIS) faults in concert with the Next Generation Core Services (NGCS) provider. Supports the PSAP communications needs during activations of the Emergency Operations Center (EOC). May be required to remain overnight or for extended periods of time. Assists with the development of planning processes for effective completion of projects, goals, including ascertaining the time for completion of projects, and allocation of duties to ensure the project is completed within the stipulated deadline. Develops guidance information, flow charts, quick reference guides, decision tree diagrams, and other resources to be used by 911 Operators, dispatchers, and supervisors. Assists with the management of State and Federal 911 grant programs to include grant submission, review, management, and reporting. Receives inquiries from the PSAP and researches improper or suspicious call routing, either internally within Alachua County or to or from a contiguous or non-contiguous county. Liaisons with 911 wireless companies to ensure proper programming of their tower sites and database information to ensure proper routing of wireless 911 calls. Routinely prepares, reviews, researches, and reports wireless activity to include but not limited to abandoned calls, Phase I calls; Phase II calls; Class of Service, etc. Operates, as required, County and/or personal vehicle to conduct site surveys associated with location information. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Extensive knowledge of Alachua County and surrounding area geography. Thorough knowledge and familiar with Computer Aided Dispatch (CAD) and Geographic Information Systems (GIS) software. Knowledge of and familiar with pertinent Florida statutes and rules governing 911 services and operations. Knowledge of microcomputers and database software programs to include basic Environmental Systems Research Institute (ESRI) GIS software programs. Knowledge of GIS databases and their impacts on legacy and NG911 system deployments. Knowledge of National Emergency Number Associations NexGen 911 "i3" Standard and cursory knowledge of the numerous standards that impact and make up an NG911 environment. Knowledge of 911 services and resources. Ability to understand NENA Standard for NG9-1-1 GIS Data Model. Ability to communicate and interpret technical information relating to the delivery of 911 wireless and IP services. Ability to gather and analyze data; ability to prepare and present technical reports. Ability to read and understand maps, plans, and addressing systems. Ability to establish and maintain working relationships with County employees, other governmental agencies, and the private sector. Ability to communicate effectively both orally and in writing. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear, and use hands to finger, handle or feel. The employee is frequently required to stand; walk; sit, and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level in the work environment is usually moderate. Supplemental Information Desired but not required: National Emergency Number Association (NENA) Emergency Number Professional (ENP) certification An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Full-time
Minimum Qualifications Graduation from high school or equivalent and three years of experience working in emergency service communications with 9-1-1 systems or any equivalent combination of training and experience. Applicants within six months of meeting the minimum education/experience may be considered for trainee status. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of all applicable background checks pre-hire and ongoing are required. Position Summary This is responsible work providing specialized technical support and research for County-wide 911 services. An employee assigned to this classification performs a variety of tasks associated with all aspects of locating the caller to 911 as well as the technology and infrastructure within and outside of the Public Safety Answering Point (PSAP) to support 911 services. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained. This position reports directly to the Bureau Chief/Communications. Examples of Duties ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Researches inaccurate wireless 911-caller location information and validates with 911 service providers to rectify the inaccurate location information. Receives correspondence from Telco's unable to acquire telephone service for customers due to addressing discrepancies and resolves the situation. Assists with management and readiness of the backup 911 center. Assists with monitoring the maintenance and functionality of the county’s 911 system on a 24/7 basis, thereby protecting the life and safety of the county’s residents and visitors. Coordinates 911 infrastructure related activities among all emergency service agencies and equipment service providers to ensure the 911 system performs smoothly, reliably, efficiently, and cost effectively in concert with statewide emergency communications objectives. Responds to all 911 service and equipment interruptions within the primary and backup 911 centers. Tracks and manages the interruption to conclusion. Reports results. Investigates and resolves Emergency Call Routing Function (ECRF), Location Validation Function (LVF), and Location Information Server (LIS) faults in concert with the Next Generation Core Services (NGCS) provider. Supports the PSAP communications needs during activations of the Emergency Operations Center (EOC). May be required to remain overnight or for extended periods of time. Assists with the development of planning processes for effective completion of projects, goals, including ascertaining the time for completion of projects, and allocation of duties to ensure the project is completed within the stipulated deadline. Develops guidance information, flow charts, quick reference guides, decision tree diagrams, and other resources to be used by 911 Operators, dispatchers, and supervisors. Assists with the management of State and Federal 911 grant programs to include grant submission, review, management, and reporting. Receives inquiries from the PSAP and researches improper or suspicious call routing, either internally within Alachua County or to or from a contiguous or non-contiguous county. Liaisons with 911 wireless companies to ensure proper programming of their tower sites and database information to ensure proper routing of wireless 911 calls. Routinely prepares, reviews, researches, and reports wireless activity to include but not limited to abandoned calls, Phase I calls; Phase II calls; Class of Service, etc. Operates, as required, County and/or personal vehicle to conduct site surveys associated with location information. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Extensive knowledge of Alachua County and surrounding area geography. Thorough knowledge and familiar with Computer Aided Dispatch (CAD) and Geographic Information Systems (GIS) software. Knowledge of and familiar with pertinent Florida statutes and rules governing 911 services and operations. Knowledge of microcomputers and database software programs to include basic Environmental Systems Research Institute (ESRI) GIS software programs. Knowledge of GIS databases and their impacts on legacy and NG911 system deployments. Knowledge of National Emergency Number Associations NexGen 911 "i3" Standard and cursory knowledge of the numerous standards that impact and make up an NG911 environment. Knowledge of 911 services and resources. Ability to understand NENA Standard for NG9-1-1 GIS Data Model. Ability to communicate and interpret technical information relating to the delivery of 911 wireless and IP services. Ability to gather and analyze data; ability to prepare and present technical reports. Ability to read and understand maps, plans, and addressing systems. Ability to establish and maintain working relationships with County employees, other governmental agencies, and the private sector. Ability to communicate effectively both orally and in writing. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear, and use hands to finger, handle or feel. The employee is frequently required to stand; walk; sit, and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level in the work environment is usually moderate. Supplemental Information Desired but not required: National Emergency Number Association (NENA) Emergency Number Professional (ENP) certification An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Lands Stewardship Parks Maintenance Manager (Manager I)
City of Portland
Salary: $114,192.00 - $163,321.60 Annually
Job Type: Regular
Job Number: 2024-00182
Location: Multiple Locations, OR
Bureau: Portland Parks & Recreation
Closing: 2/26/2024 11:59 PM Pacific
The Position
Job Appointment: Full-Time Work Schedule: Mon-Fri. 7:00am - 3:30pm or 7:00am - 4:00pm Work Location: Hybrid/work location: West Zone Land Manager works out of 6732 SW 42nd Ave Portland, OR 97219 and East Zone Land Manager works out of 12820 NE Marx St. Portland, OR 97230. Remote work must be performed within Oregon or Washington. For more information, https://employees.portland.gov/human-resources/people-culture/workplace-framework-and-requirements. Benefit: Please check our benefits tab for an overview of benefits for this position Language Pay Premium Eligible: This position is or may be eligible for https://www.portland.gov/bhr/class-comp/language-pay-differential-overview for qualifying employees.
Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to respond to the supplemental questions and attach a resume.
Position Summary: The Land Stewardship division within Portland Parks & Recreation (PP&R) assumes responsibility for the comprehensive upkeep and supervision of developed parks, natural areas, community gardens, and trails. Our collective efforts aim to facilitate park visitors' engagement with green spaces by offering programs and facilities that support physical, mental, and social activities. We are committed to creating and sustaining inclusive public spaces and fostering positive relationships with the community to ensure a sense of safety and welcome for residents.
PP&R is currently seeking candidates to fill two Parks Operations Manager (Manager I) positions, specifically tasked with overseeing a portfolio of developed parks. These roles involve providing leadership, vision, and oversight to maintenance supervisors and staff dedicated to the care of these spaces. The positions require independent, proactive, and adaptive management of essential park maintenance and operational functions, with each day bringing unique challenges and the need for dynamic problem-solving. Managers must swiftly respond to staff requests for assistance or guidance, demonstrating flexibility, resilience under pressure, and robust problem-solving abilities to ensure exceptional emergency response, customer service, and frontline service delivery in collaboration with maintenance supervisors.
In line with PP&R's commitment to building an anti-racist workplace, we are actively seeking individuals prepared to engage in challenging and transformative efforts. We welcome applications from candidates with diverse racial, ethnic, sexual orientation, gender identity, disabilities, and socio-economic backgrounds. Recognizing that studies indicate certain groups may be less likely to apply for positions unless they feel they meet every qualification outlined in a job description, we encourage all interested candidates to apply, and emphasize our commitment to considering a broad range of experiences and skills in our search for the best candidate for the position. If you are interested in applying, we encourage you to consider your background and qualifications broadly in relation to the minimum qualifications.
What you'll get to do:
• Cultivate a cohesive, high-performance park maintenance team with a customer service-oriented work ethic. • Promote workplace safety, diversity, and create an inclusive and positive work environment. • Participate in a collaborative goal setting, problem-solving, and change management as part of the Land Stewardship Division Leadership Team. • Embed racial equity best practices into work, prioritize equity, and call out inequitable outcomes and processes. • Develop metrics and key performance indicators, conduct program evaluation and trend analysis, monitor program delivery. • Recruit, hire, train, and mentor employees reflective of the diverse communities in Portland. • Collaborate with division leadership and maintenance supervisors to develop work plans and performance measures to achieve the Bureau's mission and goals. • Communicate and collaborate with a broad range of people within the organization, the public, and elected officials. • Manage a $6-8 million budget, based on data-driven decision making, as well as actively managing and monitoring it throughout the fiscal year.
About the Bureau: Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R's ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply.
Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. Feb 14, 202412:00 PM Pacific Time (US and Canada)
Join Zoom Meeting https://us06web.zoom.us/j/81657437664 Meeting ID: 816 5743 7664
Have a question? Contact Information: TroyLynn Craft Senior Recruiter https://www.governmentjobs.com/careers/portlandor/jobs/newprint/troylynn.craft@portlandoregon.gov%C2%A0
To Qualify
The following minimum qualifications are required for this position:
• Experience researching and applying current trends in parks maintenance, horticulture, facilities, events, and safety procedures. • Experience developing, interpreting, communicating, and implementing strategies for organizational change. • Experience providing leadership and managing a multi-cultural, unionized workforce, including recruiting and cultivating the next generation of leaders. • Experience developing and monitoring budgets, work order systems and associated software and hardware. • Experience developing relationships with internal and external stakeholders, such as all levels of staff, elected officials and their staff, representatives of other government agencies, the public and key diverse community organizations.
The Recruitment Process
STEP 1: Apply online between February 5 and February 26, 2024
Required Application Materials:
• Resume • Answer to the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.
Application Tips:
• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. • Your resume should support the details described in your responses to the supplemental questions. • Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. • Do not attach any additional documents. • Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
Step 2: Minimum Qualification Evaluation: Week of February 26, 2024
• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. • Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. • You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review for complete information. • Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of March 4, 2024
• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 4: Selection (Interview): Late March/Early April
• Hiring bureau will review and select candidates for an interview. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: April
Step 6: Start Date:
• A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change.
Additional Information
https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:
• City of Portland Core Values • Recruitment Process - Work Status • Equal Employment Opportunity • Veteran Preference • ADA, Pregnancy, and Religious Accommodations
An Equal Opportunity / Affirmative Action Employer
To apply, please visit https://apptrkr.com/4994068
Full Time
Lands Stewardship Parks Maintenance Manager (Manager I)
City of Portland
Salary: $114,192.00 - $163,321.60 Annually
Job Type: Regular
Job Number: 2024-00182
Location: Multiple Locations, OR
Bureau: Portland Parks & Recreation
Closing: 2/26/2024 11:59 PM Pacific
The Position
Job Appointment: Full-Time Work Schedule: Mon-Fri. 7:00am - 3:30pm or 7:00am - 4:00pm Work Location: Hybrid/work location: West Zone Land Manager works out of 6732 SW 42nd Ave Portland, OR 97219 and East Zone Land Manager works out of 12820 NE Marx St. Portland, OR 97230. Remote work must be performed within Oregon or Washington. For more information, https://employees.portland.gov/human-resources/people-culture/workplace-framework-and-requirements. Benefit: Please check our benefits tab for an overview of benefits for this position Language Pay Premium Eligible: This position is or may be eligible for https://www.portland.gov/bhr/class-comp/language-pay-differential-overview for qualifying employees.
Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to respond to the supplemental questions and attach a resume.
Position Summary: The Land Stewardship division within Portland Parks & Recreation (PP&R) assumes responsibility for the comprehensive upkeep and supervision of developed parks, natural areas, community gardens, and trails. Our collective efforts aim to facilitate park visitors' engagement with green spaces by offering programs and facilities that support physical, mental, and social activities. We are committed to creating and sustaining inclusive public spaces and fostering positive relationships with the community to ensure a sense of safety and welcome for residents.
PP&R is currently seeking candidates to fill two Parks Operations Manager (Manager I) positions, specifically tasked with overseeing a portfolio of developed parks. These roles involve providing leadership, vision, and oversight to maintenance supervisors and staff dedicated to the care of these spaces. The positions require independent, proactive, and adaptive management of essential park maintenance and operational functions, with each day bringing unique challenges and the need for dynamic problem-solving. Managers must swiftly respond to staff requests for assistance or guidance, demonstrating flexibility, resilience under pressure, and robust problem-solving abilities to ensure exceptional emergency response, customer service, and frontline service delivery in collaboration with maintenance supervisors.
In line with PP&R's commitment to building an anti-racist workplace, we are actively seeking individuals prepared to engage in challenging and transformative efforts. We welcome applications from candidates with diverse racial, ethnic, sexual orientation, gender identity, disabilities, and socio-economic backgrounds. Recognizing that studies indicate certain groups may be less likely to apply for positions unless they feel they meet every qualification outlined in a job description, we encourage all interested candidates to apply, and emphasize our commitment to considering a broad range of experiences and skills in our search for the best candidate for the position. If you are interested in applying, we encourage you to consider your background and qualifications broadly in relation to the minimum qualifications.
What you'll get to do:
• Cultivate a cohesive, high-performance park maintenance team with a customer service-oriented work ethic. • Promote workplace safety, diversity, and create an inclusive and positive work environment. • Participate in a collaborative goal setting, problem-solving, and change management as part of the Land Stewardship Division Leadership Team. • Embed racial equity best practices into work, prioritize equity, and call out inequitable outcomes and processes. • Develop metrics and key performance indicators, conduct program evaluation and trend analysis, monitor program delivery. • Recruit, hire, train, and mentor employees reflective of the diverse communities in Portland. • Collaborate with division leadership and maintenance supervisors to develop work plans and performance measures to achieve the Bureau's mission and goals. • Communicate and collaborate with a broad range of people within the organization, the public, and elected officials. • Manage a $6-8 million budget, based on data-driven decision making, as well as actively managing and monitoring it throughout the fiscal year.
About the Bureau: Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R's ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply.
Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. Feb 14, 202412:00 PM Pacific Time (US and Canada)
Join Zoom Meeting https://us06web.zoom.us/j/81657437664 Meeting ID: 816 5743 7664
Have a question? Contact Information: TroyLynn Craft Senior Recruiter https://www.governmentjobs.com/careers/portlandor/jobs/newprint/troylynn.craft@portlandoregon.gov%C2%A0
To Qualify
The following minimum qualifications are required for this position:
• Experience researching and applying current trends in parks maintenance, horticulture, facilities, events, and safety procedures. • Experience developing, interpreting, communicating, and implementing strategies for organizational change. • Experience providing leadership and managing a multi-cultural, unionized workforce, including recruiting and cultivating the next generation of leaders. • Experience developing and monitoring budgets, work order systems and associated software and hardware. • Experience developing relationships with internal and external stakeholders, such as all levels of staff, elected officials and their staff, representatives of other government agencies, the public and key diverse community organizations.
The Recruitment Process
STEP 1: Apply online between February 5 and February 26, 2024
Required Application Materials:
• Resume • Answer to the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.
Application Tips:
• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. • Your resume should support the details described in your responses to the supplemental questions. • Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. • Do not attach any additional documents. • Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
Step 2: Minimum Qualification Evaluation: Week of February 26, 2024
• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. • Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. • You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review for complete information. • Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of March 4, 2024
• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 4: Selection (Interview): Late March/Early April
• Hiring bureau will review and select candidates for an interview. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: April
Step 6: Start Date:
• A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change.
Additional Information
https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:
• City of Portland Core Values • Recruitment Process - Work Status • Equal Employment Opportunity • Veteran Preference • ADA, Pregnancy, and Religious Accommodations
An Equal Opportunity / Affirmative Action Employer
To apply, please visit https://apptrkr.com/4994068
Alachua County Board of County Commissioners
Micanopy FL 32667, FL
Minimum Qualifications Graduation from High School or equivalent. Successful completion of a pre-employment drug screen & physical examination and requires the successful completion of a Level 2 criminal history background investigation prior to employment including finger printing and compliance with Federal Bureau of Investigation (FBI) Criminal Justice Information Services (CJIS) requirements. CPR/First Aid certification is required; this training will be provided upon hire. Water Safety training is required, this training will be provided upon hire. Position Summary This is a seasonal recreational position and is responsible for the safety and well-being of campers participating in programs at a recreation facility or County recreation program. Work involves leadership and instruction responsibilities to children and/or teens. Individuals in the position will be a positive role model. Examples of Duties Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Coordinates and supervises camp activities of participants. Follows camp procedures and schedules; issues instructions and assigns activities; ensures campers are participating in structured and safe activities. Communicates verbally and/or in writing in a timely manner with the public regarding inquiries and complaints to maintain transparency. Builds strong working relationships with staff, prospective renters, campers, and parents; professionally represents the Department and Cuscowilla. Responds to facility emergencies; assists campers and other overnight/day use guests with emergencies including accurate completion of required forms for law enforcement and Risk Management. Assists with comprehensive public and voluntary recreation programs and camps at a recreation facility by performing the following duties. Welcomes visitors. Assists with various recreation programs, including arts and crafts, cultural arts, nature study, swimming, team building, and team sports. Monitors participants at recreation programs, events, and activities to ensure orderly conduct. Receives, stores, and issues recreational or sports equipment and supplies. Keeps attendance at recreation programs and sporting events. Operates audiovisual equipment. Arranges chairs, tables, and equipment in designated rooms or other areas for scheduled group activities. Provides support for Cuscowilla special events or rentals before, during, and after the event in the areas and for functions relative to essential job duties and/or otherwise assigned. Operates recreational equipment such as canoe, kayak, and/or paddleboards. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of hazards and applicable safety requirements of various athletic and recreational activities. Knowledge in a variety of games and rules. Skill in caring for and mentoring others. Ability to respond appropriately to situations. Ability to serve as a role model, demonstrating dependability, enthusiasm and creativity. Ability to coordinate and lead recreational programs and events. Ability to understand and follow simple oral and written instructions. Ability to keep accurate records and prepare detailed reports. Ability to supervise and monitor children's activities. Ability to think clearly in emergency situations when necessary. Ability to establish and maintain effective working relationships with campers, parents, other employees and the general public. Ability to recognize obvious safety hazards. Ability to communicate verbally and/or in writing. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to walk, and use hands to finger, handle or feel. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; talk or hear; climb or balance; stoop, kneel, crouch or crawl. The employee frequently lifts and/or moves up to 10 pounds, and occasionally lifts and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to outdoor weather conditions. The noise level in the work environment usually ranges from moderate to loud. This is a seasonal position. The hours may vary and include weekdays, weeknights, weekends, holidays and/or overnight stay in a cabin. There are no benefits associated with this classification.
Minimum Qualifications Graduation from High School or equivalent. Successful completion of a pre-employment drug screen & physical examination and requires the successful completion of a Level 2 criminal history background investigation prior to employment including finger printing and compliance with Federal Bureau of Investigation (FBI) Criminal Justice Information Services (CJIS) requirements. CPR/First Aid certification is required; this training will be provided upon hire. Water Safety training is required, this training will be provided upon hire. Position Summary This is a seasonal recreational position and is responsible for the safety and well-being of campers participating in programs at a recreation facility or County recreation program. Work involves leadership and instruction responsibilities to children and/or teens. Individuals in the position will be a positive role model. Examples of Duties Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Coordinates and supervises camp activities of participants. Follows camp procedures and schedules; issues instructions and assigns activities; ensures campers are participating in structured and safe activities. Communicates verbally and/or in writing in a timely manner with the public regarding inquiries and complaints to maintain transparency. Builds strong working relationships with staff, prospective renters, campers, and parents; professionally represents the Department and Cuscowilla. Responds to facility emergencies; assists campers and other overnight/day use guests with emergencies including accurate completion of required forms for law enforcement and Risk Management. Assists with comprehensive public and voluntary recreation programs and camps at a recreation facility by performing the following duties. Welcomes visitors. Assists with various recreation programs, including arts and crafts, cultural arts, nature study, swimming, team building, and team sports. Monitors participants at recreation programs, events, and activities to ensure orderly conduct. Receives, stores, and issues recreational or sports equipment and supplies. Keeps attendance at recreation programs and sporting events. Operates audiovisual equipment. Arranges chairs, tables, and equipment in designated rooms or other areas for scheduled group activities. Provides support for Cuscowilla special events or rentals before, during, and after the event in the areas and for functions relative to essential job duties and/or otherwise assigned. Operates recreational equipment such as canoe, kayak, and/or paddleboards. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of hazards and applicable safety requirements of various athletic and recreational activities. Knowledge in a variety of games and rules. Skill in caring for and mentoring others. Ability to respond appropriately to situations. Ability to serve as a role model, demonstrating dependability, enthusiasm and creativity. Ability to coordinate and lead recreational programs and events. Ability to understand and follow simple oral and written instructions. Ability to keep accurate records and prepare detailed reports. Ability to supervise and monitor children's activities. Ability to think clearly in emergency situations when necessary. Ability to establish and maintain effective working relationships with campers, parents, other employees and the general public. Ability to recognize obvious safety hazards. Ability to communicate verbally and/or in writing. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to walk, and use hands to finger, handle or feel. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; talk or hear; climb or balance; stoop, kneel, crouch or crawl. The employee frequently lifts and/or moves up to 10 pounds, and occasionally lifts and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to outdoor weather conditions. The noise level in the work environment usually ranges from moderate to loud. This is a seasonal position. The hours may vary and include weekdays, weeknights, weekends, holidays and/or overnight stay in a cabin. There are no benefits associated with this classification.
Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications Graduation from high school or equivalent, and one year general office/clerical and/or customer service experience; or any equivalent combination of related training and experience. College course work will substitute for experience on a year for year basis. Must be able to type at a rate of 35 correct words per minute or successfully complete a word processing skills test as required by the position. Applicants within six months of meeting the education/experience requirement may be considered for trainee status.FCIC Certification must be obtained within 6 months of hire date. This position requires a NET passing speed of 35 words per minute on the County's typing test. This test can be taken at CareerSource North Central Florida, located at: 1112 North Main Street, Gainesville, FL 32601. Please call CareerSource at (352) 955-2245 to schedule an appointment or call the County Human Resources Office at (352) 374-5219 to confirm that my scores are already on file. Passing scores must be received by the Human Resources Office no later than 5:00 p.m. on the Thursday after the position closes. Must successfully obtain the FDLE Criminal Justice Information System (CJIS) Certification within 6 months of date of hire or upon assignment which requires access to the Florida Crime Information Center (FCIC)/National Crime Information Center (NCIC). Certification must be maintained as a condition of employment; re-certification required every two years. This is Level One and Level Two Limited Access FDLE certification. Successful completion of all applicable background checks pre-hire and ongoing are required. Position Summary This is advanced technical clerical/record processing work in the Department of Court Services. An employee assigned to this classification performs a variety of complex clerical/record processing tasks associated with Intake, Probation and First Appearance of criminal offenders. The employee is expected to make decisions independently in accordance with established departmental policies and procedures. Supervisor reviews all non-routine decisions. Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. May be required to work variable hours and weekends. Prepares office/departmental paperwork and correspondence such as legal court documents, violation reports, arrest warrants and affidavits, other related material using a personal computer, typewriter and other office equipment. Assists in compiling and verifying statistical data and other information for reports. Assists in the compilation of materials for orientation. Schedules orientation sessions. Operates computer system to obtain criminal records of clients. Orders office supplies. Maintains existing filing systems and classifies and codes material for filing; locates and retrieves files and material. Performs personal computer data input as required. Prepares office/departmental materials for storage. May maintain calendar for supervisor and other office staff; schedules meetings. Performs routine bookkeeping and record keeping functions; assists with bi-weekly payroll preparation. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of proper business English, spelling and arithmetic. Knowledge of PBX and/or switchboard systems. Knowledge of the capabilities of a word processing system. Knowledge of bookkeeping systems and procedures. Knowledge of proper office practices, procedures and equipment. Some knowledge of FDLE standards. Skill in typing/word processing accurately from drafts and/or copies at the required rate of speed. Skill in dealing tactfully and courteously with callers and visitors. Ability to acquire knowledge of the laws, rules and regulations relative to judicial systems Ability to perform daily work involving written or computerized data and to make entries rapidly and accurately. Ability to understand and follow simple oral and written instructions. Ability to establish and maintain effective working relationships with other County employees and the general public. Ability to work independently. Ability to learn assigned tasks readily and adhere to prescribed routines. Ability to learn the functions and locations of other County departments. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; talk or hear and use hands to finger, handle or feel. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; and/or walk;. The employee is occasionally required to reach and be mobile. The employee must occasionally lift and/or move up to 10 pounds in the process of reviewing and/or filing reports. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The employee must frequently lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Full-time
Minimum Qualifications Graduation from high school or equivalent, and one year general office/clerical and/or customer service experience; or any equivalent combination of related training and experience. College course work will substitute for experience on a year for year basis. Must be able to type at a rate of 35 correct words per minute or successfully complete a word processing skills test as required by the position. Applicants within six months of meeting the education/experience requirement may be considered for trainee status.FCIC Certification must be obtained within 6 months of hire date. This position requires a NET passing speed of 35 words per minute on the County's typing test. This test can be taken at CareerSource North Central Florida, located at: 1112 North Main Street, Gainesville, FL 32601. Please call CareerSource at (352) 955-2245 to schedule an appointment or call the County Human Resources Office at (352) 374-5219 to confirm that my scores are already on file. Passing scores must be received by the Human Resources Office no later than 5:00 p.m. on the Thursday after the position closes. Must successfully obtain the FDLE Criminal Justice Information System (CJIS) Certification within 6 months of date of hire or upon assignment which requires access to the Florida Crime Information Center (FCIC)/National Crime Information Center (NCIC). Certification must be maintained as a condition of employment; re-certification required every two years. This is Level One and Level Two Limited Access FDLE certification. Successful completion of all applicable background checks pre-hire and ongoing are required. Position Summary This is advanced technical clerical/record processing work in the Department of Court Services. An employee assigned to this classification performs a variety of complex clerical/record processing tasks associated with Intake, Probation and First Appearance of criminal offenders. The employee is expected to make decisions independently in accordance with established departmental policies and procedures. Supervisor reviews all non-routine decisions. Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. May be required to work variable hours and weekends. Prepares office/departmental paperwork and correspondence such as legal court documents, violation reports, arrest warrants and affidavits, other related material using a personal computer, typewriter and other office equipment. Assists in compiling and verifying statistical data and other information for reports. Assists in the compilation of materials for orientation. Schedules orientation sessions. Operates computer system to obtain criminal records of clients. Orders office supplies. Maintains existing filing systems and classifies and codes material for filing; locates and retrieves files and material. Performs personal computer data input as required. Prepares office/departmental materials for storage. May maintain calendar for supervisor and other office staff; schedules meetings. Performs routine bookkeeping and record keeping functions; assists with bi-weekly payroll preparation. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of proper business English, spelling and arithmetic. Knowledge of PBX and/or switchboard systems. Knowledge of the capabilities of a word processing system. Knowledge of bookkeeping systems and procedures. Knowledge of proper office practices, procedures and equipment. Some knowledge of FDLE standards. Skill in typing/word processing accurately from drafts and/or copies at the required rate of speed. Skill in dealing tactfully and courteously with callers and visitors. Ability to acquire knowledge of the laws, rules and regulations relative to judicial systems Ability to perform daily work involving written or computerized data and to make entries rapidly and accurately. Ability to understand and follow simple oral and written instructions. Ability to establish and maintain effective working relationships with other County employees and the general public. Ability to work independently. Ability to learn assigned tasks readily and adhere to prescribed routines. Ability to learn the functions and locations of other County departments. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; talk or hear and use hands to finger, handle or feel. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; and/or walk;. The employee is occasionally required to reach and be mobile. The employee must occasionally lift and/or move up to 10 pounds in the process of reviewing and/or filing reports. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The employee must frequently lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Alachua County Board of County Commissioners
Alachua County, FL
Minimum Qualifications Graduation from high school or equivalent and one year of general office and/or customer service experience; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.Successful completion of all applicable background checks pre-hire and ongoing are required. Position Summary This is routine administrative support work providing visitor information, public relations and customer service for Alachua County Tourist Development. An employee assigned to this classification greets and assists visitors and travelers regarding driving directions, lodging transportation, restaurants, landmarks, recreation, geography, history and things to do while in the Alachua County area. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports and observation of results obtained.Examples of Duties This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Greets visitors and travelers at the Gainesville Regional Airport, the Visit Gainesville, Alachua County, FL office, or other assigned locations, in a professional and welcoming manner; provides excellent customer service ensuring that visitors are assisted promptly and professionally. Provides printed materials, internet resources and answers visitor questions; offers information regarding Alachua County history, restaurants, lodging, landmarks, and things to do while in the area. Maintains organization, cleanliness and inventory of printed informational and promotional materials available for visitors and travelers at the visitor information station. Collects information in a professional and welcoming manner regarding visitor's length of stay, where they are visiting from, reason for their visit, where they are staying, etc. Promotes growth of local businesses through enthusiastically sharing accurate information and referrals to visitors regarding attractions, shopping, accommodations and events that will encourage repeat visits. Attends meetings and trade shows, as required. Serves as backup office help as required. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various types of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of current tourist development program practices and principles. Knowledge of Alachua County geography, attractions, businesses, lodging, accommodations, restaurants, recreation and events. Knowledge of modern office practices and procedures; business English/vocabulary, grammar, punctuation, spelling and mathematics. Skill in the operation and use of a personal computer including database software; calculator; telephone; copy machine; and fax machine. Skill in dealing tactfully and courteously with callers and visitors. Ability to understand and follow oral and written instructions. Ability to establish and maintain effective working relationships with employees, supervisors, government agencies and the general public. Ability to respond effectively to inquiries and/or complaints. Ability to analyze emergency situations quickly and accurately and respond with an appropriate course of action. Ability to compile and maintain accurate records pertaining to tourism. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, and talk or hear. The employee frequently is required to use hands to finger, handle, or feel, and reach with hands and arms. The employee is occasionally required to stand, walk, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. There are no benefits associated with this classification.
Full-time
Minimum Qualifications Graduation from high school or equivalent and one year of general office and/or customer service experience; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.Successful completion of all applicable background checks pre-hire and ongoing are required. Position Summary This is routine administrative support work providing visitor information, public relations and customer service for Alachua County Tourist Development. An employee assigned to this classification greets and assists visitors and travelers regarding driving directions, lodging transportation, restaurants, landmarks, recreation, geography, history and things to do while in the Alachua County area. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports and observation of results obtained.Examples of Duties This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Greets visitors and travelers at the Gainesville Regional Airport, the Visit Gainesville, Alachua County, FL office, or other assigned locations, in a professional and welcoming manner; provides excellent customer service ensuring that visitors are assisted promptly and professionally. Provides printed materials, internet resources and answers visitor questions; offers information regarding Alachua County history, restaurants, lodging, landmarks, and things to do while in the area. Maintains organization, cleanliness and inventory of printed informational and promotional materials available for visitors and travelers at the visitor information station. Collects information in a professional and welcoming manner regarding visitor's length of stay, where they are visiting from, reason for their visit, where they are staying, etc. Promotes growth of local businesses through enthusiastically sharing accurate information and referrals to visitors regarding attractions, shopping, accommodations and events that will encourage repeat visits. Attends meetings and trade shows, as required. Serves as backup office help as required. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various types of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of current tourist development program practices and principles. Knowledge of Alachua County geography, attractions, businesses, lodging, accommodations, restaurants, recreation and events. Knowledge of modern office practices and procedures; business English/vocabulary, grammar, punctuation, spelling and mathematics. Skill in the operation and use of a personal computer including database software; calculator; telephone; copy machine; and fax machine. Skill in dealing tactfully and courteously with callers and visitors. Ability to understand and follow oral and written instructions. Ability to establish and maintain effective working relationships with employees, supervisors, government agencies and the general public. Ability to respond effectively to inquiries and/or complaints. Ability to analyze emergency situations quickly and accurately and respond with an appropriate course of action. Ability to compile and maintain accurate records pertaining to tourism. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, and talk or hear. The employee frequently is required to use hands to finger, handle, or feel, and reach with hands and arms. The employee is occasionally required to stand, walk, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. There are no benefits associated with this classification.
Seasonal Park Assistant (Multiple Openings) Job ID: 106871 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Seasonal CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. This recruitment is for multiple seasonal roles and will remain open until all vacancies have been filled. Applications will be reviewed every Monday morning. We reserve the right to close this recruitment at any time on or after that date. Work will generally start mid-May and continue through mid-September. Earlier or later start dates are available as needed. PAY AND BENEFITS Hourly Pay Range: starting at $ 18.25 Starting salaries will be within the posted pay range, based on job-related factors, such as relevant experience. This may include military service, paid work, and unpaid work (internships, volunteering, etc.). A temporary status or seasonal status position receives EAP benefits only. Employees will accrue one (1) hour of sick leave for every thirty (30) hours worked with a maximum accrual of eighty (80) hours per year JOB DETAILS AND QUALIFICATIONS Clackamas County Parks is seeking Seasonal Park Assistants to provide excellent customer service, perform landscaping, janitorial, and other tasks in order to protect, maintain, operate and repair County parks lands and facilities, and be a positive presence in the parks. This recruitment is for multiple seasonal roles (generally 3 to 6 months), and will remain open until all vacancies have been filled. Applications reviewed every Monday morning. These positions will work from mid-May to mid-September. These are full-time, 40 hour per week positions. A limited number of part-time, 20 hour per week positions are also available. Learn more about County Parks Required Minimum Qualifications/ Transferrable Skills:* Must be at least 18 years of age at the time of hire Ability to work nights, weekends, and holidays Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy. Must pass a criminal history check which may include national or state fingerprint records check Must pass a post-offer physical assessment; accommodation requests will be reviewed on an individual basis in compliance with State and Federal legislation Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Customer Service experience Prior Park & Recreation experience Written and oral communication skills Current CPR/ First Aid Certification Basic computer and software skills Bookkeeping experience Basic carpentry, plumbing, landscaping and small equipment maintenance skills *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Provides customer service to park patrons; assesses and resolves complaints; assists volunteer park hosts as necessary; provides assistance during emergencies; prepares park for special events; assists in traffic control, parking and set up. Collects and accounts for fees in park day use and campground areas; enforces user fee compliance; processes computerized campsite reservations; ensures parks close at scheduled times and may close park as necessary. Informs and educates park users on county ordinances and regulations pertaining to the use of county parks; maintains park safety and health standards; ensures safety compliance. Under direction of a Ranger, performs tasks associated with ongoing seasonal park operations and maintenance requirements. Maintains park operation and maintenance logs and daily activity reports. Under supervision of a Ranger, performs a wide variety of skilled and semi-skilled tasks in the construction, maintenance and repair of parks, park facilities, marine facilities and other public areas. Operates, repairs and maintains a variety of machines, hand and power tools and equipment used to build, repair and replace park improvements and infrastructure; performs campground and day use area cleaning and maintenance and repair such as mowing lawns, clearing roads and trails. Clean and maintain park facilities, gutters, fire pits/grills; loads and delivers firewood; cleans and restocks restrooms, removes refuse and recycling; maintains plants and cultivates trees, shrubs and lawn. Monitors park for safety and fire hazards. WORKING CONDITIONS Working knowledge and/or skills to: Carry out work assigned; establish and maintain effective working relationships with team members, other county employees, contractors, community service workers, volunteers and the public; communicate effectively, both orally and in writing; interpret and enforce park rules and regulations; prepare and maintain accurate records and reports; operate computer software; safely operate motor vehicles and manual and power tools (mowers, blowers, weed eaters, edgers); construct/repair a variety of park improvements including playground equipment, walkways, tables, benches, steps, trails, campsites, planters, barbecues, and fire pits; install/maintain signs, posts, gates and fences; accurately count and handle cash transactions. WORKING CONDITIONS Position requires frequent standing, walking, squatting, bending, kneeling, twisting, and repetitive forward and overhead reaching. Ability to lift/carry 100 lbs. and push objects weighing up to 90 lbs. Duties involve exposure to inclement weather, noise, dust, chemicals, fumes and continuous work around moving machinery. WORK SCHEDULE Full-time positions work up to 40 hours during a work week. Must be able to work nights, weekends, and holidays. Seasonal Park Assistants are expected to be available for work from mid-May through mid-September. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is made. A limited number of part-time positions are available. Part-time positions work 20 hours during a work week (2 shifts) and must be able to work a Tuesday/Wednesday shift or a Saturday/Sunday shift. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT Our County Parks program provides outdoor recreation, camping, and land stewardship services to residents and visitors so they can experience clean, safe, and healthy recreation and natural resource opportunities in rural Clackamas County. Learn more about County Parks APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? James Callahan, Recruiter JCallahan@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106871&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-44df95b18d68134f84788eb3efc460c5
Full Time
Seasonal Park Assistant (Multiple Openings) Job ID: 106871 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Seasonal CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. This recruitment is for multiple seasonal roles and will remain open until all vacancies have been filled. Applications will be reviewed every Monday morning. We reserve the right to close this recruitment at any time on or after that date. Work will generally start mid-May and continue through mid-September. Earlier or later start dates are available as needed. PAY AND BENEFITS Hourly Pay Range: starting at $ 18.25 Starting salaries will be within the posted pay range, based on job-related factors, such as relevant experience. This may include military service, paid work, and unpaid work (internships, volunteering, etc.). A temporary status or seasonal status position receives EAP benefits only. Employees will accrue one (1) hour of sick leave for every thirty (30) hours worked with a maximum accrual of eighty (80) hours per year JOB DETAILS AND QUALIFICATIONS Clackamas County Parks is seeking Seasonal Park Assistants to provide excellent customer service, perform landscaping, janitorial, and other tasks in order to protect, maintain, operate and repair County parks lands and facilities, and be a positive presence in the parks. This recruitment is for multiple seasonal roles (generally 3 to 6 months), and will remain open until all vacancies have been filled. Applications reviewed every Monday morning. These positions will work from mid-May to mid-September. These are full-time, 40 hour per week positions. A limited number of part-time, 20 hour per week positions are also available. Learn more about County Parks Required Minimum Qualifications/ Transferrable Skills:* Must be at least 18 years of age at the time of hire Ability to work nights, weekends, and holidays Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy. Must pass a criminal history check which may include national or state fingerprint records check Must pass a post-offer physical assessment; accommodation requests will be reviewed on an individual basis in compliance with State and Federal legislation Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Customer Service experience Prior Park & Recreation experience Written and oral communication skills Current CPR/ First Aid Certification Basic computer and software skills Bookkeeping experience Basic carpentry, plumbing, landscaping and small equipment maintenance skills *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Provides customer service to park patrons; assesses and resolves complaints; assists volunteer park hosts as necessary; provides assistance during emergencies; prepares park for special events; assists in traffic control, parking and set up. Collects and accounts for fees in park day use and campground areas; enforces user fee compliance; processes computerized campsite reservations; ensures parks close at scheduled times and may close park as necessary. Informs and educates park users on county ordinances and regulations pertaining to the use of county parks; maintains park safety and health standards; ensures safety compliance. Under direction of a Ranger, performs tasks associated with ongoing seasonal park operations and maintenance requirements. Maintains park operation and maintenance logs and daily activity reports. Under supervision of a Ranger, performs a wide variety of skilled and semi-skilled tasks in the construction, maintenance and repair of parks, park facilities, marine facilities and other public areas. Operates, repairs and maintains a variety of machines, hand and power tools and equipment used to build, repair and replace park improvements and infrastructure; performs campground and day use area cleaning and maintenance and repair such as mowing lawns, clearing roads and trails. Clean and maintain park facilities, gutters, fire pits/grills; loads and delivers firewood; cleans and restocks restrooms, removes refuse and recycling; maintains plants and cultivates trees, shrubs and lawn. Monitors park for safety and fire hazards. WORKING CONDITIONS Working knowledge and/or skills to: Carry out work assigned; establish and maintain effective working relationships with team members, other county employees, contractors, community service workers, volunteers and the public; communicate effectively, both orally and in writing; interpret and enforce park rules and regulations; prepare and maintain accurate records and reports; operate computer software; safely operate motor vehicles and manual and power tools (mowers, blowers, weed eaters, edgers); construct/repair a variety of park improvements including playground equipment, walkways, tables, benches, steps, trails, campsites, planters, barbecues, and fire pits; install/maintain signs, posts, gates and fences; accurately count and handle cash transactions. WORKING CONDITIONS Position requires frequent standing, walking, squatting, bending, kneeling, twisting, and repetitive forward and overhead reaching. Ability to lift/carry 100 lbs. and push objects weighing up to 90 lbs. Duties involve exposure to inclement weather, noise, dust, chemicals, fumes and continuous work around moving machinery. WORK SCHEDULE Full-time positions work up to 40 hours during a work week. Must be able to work nights, weekends, and holidays. Seasonal Park Assistants are expected to be available for work from mid-May through mid-September. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is made. A limited number of part-time positions are available. Part-time positions work 20 hours during a work week (2 shifts) and must be able to work a Tuesday/Wednesday shift or a Saturday/Sunday shift. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT Our County Parks program provides outdoor recreation, camping, and land stewardship services to residents and visitors so they can experience clean, safe, and healthy recreation and natural resource opportunities in rural Clackamas County. Learn more about County Parks APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? James Callahan, Recruiter JCallahan@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106871&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-44df95b18d68134f84788eb3efc460c5
Seasonal Park Assistant Lead (Multiple Openings) Job ID: 106872 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Temporary CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. This recruitment is for multiple seasonal roles and will remain open until all vacancies have been filled. Applications will be reviewed every Monday morning. Work will begin in April and generally continue through October. PAY AND BENEFITS Hourly Pay Range: starts at $ 19.59 Starting salaries will be within the posted pay range, based on job-related factors, such as relevant experience. This may include military service, paid work, and unpaid work (internships, volunteering, etc.). A temporary status or seasonal status position receives EAP benefits only. Employees will accrue one (1) hour of sick leave for every thirty (30) hours worked with a maximum accrual of eighty (80) hours per year. JOB DETAILS AND QUALIFICATIONS Hourly Pay: Clackamas County Parks is seeking Seasonal Park Assistant Team Leaders to provide excellent customer service along with performing a variety of services and tasks in order to protect, maintain, operate and repair County parks lands, natural areas, campgrounds and day use areas; as well as being a positive presence throughout the parks. Team Leaders, in coordination with Park Rangers, will help communicate and guide implementation of park standards by seasonal park assistants for customer service, cleanliness and safety. Learn more about County Parks These positions are scheduled to work from April to October. Required Minimum Qualifications/ Transferrable Skills:* A minimum of three (3) months of related experience that would provide the required knowledge and skills to perform the responsibilities of this position. Ability to work nights, evenings, and weekends Must be at least 18 years of age at the time of hire Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy Must pass a criminal history check which may include national or state fingerprint records check Must pass a post-offer physical assessment; accommodation requests will be reviewed on an individual basis in compliance with State and Federal legislation Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving polic y Preferred Special Qualifications/ Transferrable Skills:* Supervisory or lead work experience Customer Service experience Prior Park & Recreation experience Written and oral communication skills Current CPR/ First Aid Certification Basic computer and software skills Bookkeeping experience Basic carpentry, plumbing, landscaping and small equipment maintenance skill *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Under direction of the Park Ranger, train and oversee the day to day work and activities of up to five seasonal Park Assistants ensuring workloads are evenly distributed. Maintain positive motivation and performance levels of assigned team. Ensure that daily and weekly task lists assigned to Seasonal Park Assistant Team is performed to park standards Under direction of the Park Ranger, perform occasional administrative tasks and written reports as assigned. Provides customer service to park patrons; assesses and resolves complaints; assists volunteer park hosts as necessary; provides assistance during emergencies; prepares park for special events; assists in traffic control, parking and set up. Collects and accounts for fees in park day use and campground areas; enforces user fee compliance; processes computerized campsite reservations; ensures parks close at scheduled times and may close park as necessary. Informs and educates park users on county ordinances and regulations pertaining to the use of county parks; maintains park safety and health standards; ensures safety compliance. Under direction of a Ranger, performs tasks associated with ongoing seasonal park operations and maintenance requirements. Maintains park operation and maintenance logs and daily activity reports. Under supervision of a Ranger, performs a wide variety of skilled and semi-skilled tasks in the construction, maintenance and repair of parks, park facilities, marine facilities and other public areas. Operates, repairs and maintains a variety of machines, hand and power tools and equipment used to build, repair and replace park improvements and infrastructure; performs campground and day use area cleaning and maintenance and repair such as mowing lawns, clearing roads and trails. Clean and maintain park facilities, gutters, fire pits/grills; loads and delivers firewood; cleans and restocks restrooms, removes refuse and recycling; maintains plants and cultivates trees, shrubs and lawn. Monitors park for safety and fire hazards REQUIRED KNOWLEDGE AND SKILLS Working knowledge and/or skills to: Plan and carry out work assigned; establish and maintain effective working relationships with team members, other county employees, contractors, community service workers, volunteers and the public; communicate effectively, both orally and in writing; interpret and enforce park rules and regulations; prepare and maintain accurate records and reports; operate computer software; safely operate motor vehicles and manual and power tools (mowers, blowers, weed eaters, edgers); construct/repair a variety of park improvements including playground equipment, walkways, tables, benches, steps, trails, campsites, planters, barbecues, and fire pits; install/maintain signs, posts, gates and fences; accurately count and handle cash transactions. WORKING CONDITIONS Position requires frequent standing, walking, squatting, bending, kneeling, twisting, and repetitive forward and overhead reaching. Ability to lift/carry 100 lbs. and push objects weighing up to 90 lbs. Duties involve exposure to inclement weather, noise, dust, chemicals, fumes and continuous work around moving machinery. WORK SCHEDULE This position works up to 40 hours during a work week. Must be able to work nights, weekends and holidays. Seasonal Park Assistant Team Leaders are expected to be available for work from April through October with the possibility of extending into mid-December. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is made. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT Our County Parks program provides outdoor recreation, camping, and land stewardship services to residents and visitors so they can experience clean, safe, and healthy recreation and natural resource opportunities in rural Clackamas County. Learn more about County Parks APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? James Callahan, Recruiter JCallahan@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106872&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-39e8b1bfced303488d667820f98ee7af
Full Time
Seasonal Park Assistant Lead (Multiple Openings) Job ID: 106872 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Temporary CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. This recruitment is for multiple seasonal roles and will remain open until all vacancies have been filled. Applications will be reviewed every Monday morning. Work will begin in April and generally continue through October. PAY AND BENEFITS Hourly Pay Range: starts at $ 19.59 Starting salaries will be within the posted pay range, based on job-related factors, such as relevant experience. This may include military service, paid work, and unpaid work (internships, volunteering, etc.). A temporary status or seasonal status position receives EAP benefits only. Employees will accrue one (1) hour of sick leave for every thirty (30) hours worked with a maximum accrual of eighty (80) hours per year. JOB DETAILS AND QUALIFICATIONS Hourly Pay: Clackamas County Parks is seeking Seasonal Park Assistant Team Leaders to provide excellent customer service along with performing a variety of services and tasks in order to protect, maintain, operate and repair County parks lands, natural areas, campgrounds and day use areas; as well as being a positive presence throughout the parks. Team Leaders, in coordination with Park Rangers, will help communicate and guide implementation of park standards by seasonal park assistants for customer service, cleanliness and safety. Learn more about County Parks These positions are scheduled to work from April to October. Required Minimum Qualifications/ Transferrable Skills:* A minimum of three (3) months of related experience that would provide the required knowledge and skills to perform the responsibilities of this position. Ability to work nights, evenings, and weekends Must be at least 18 years of age at the time of hire Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy Must pass a criminal history check which may include national or state fingerprint records check Must pass a post-offer physical assessment; accommodation requests will be reviewed on an individual basis in compliance with State and Federal legislation Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving polic y Preferred Special Qualifications/ Transferrable Skills:* Supervisory or lead work experience Customer Service experience Prior Park & Recreation experience Written and oral communication skills Current CPR/ First Aid Certification Basic computer and software skills Bookkeeping experience Basic carpentry, plumbing, landscaping and small equipment maintenance skill *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Under direction of the Park Ranger, train and oversee the day to day work and activities of up to five seasonal Park Assistants ensuring workloads are evenly distributed. Maintain positive motivation and performance levels of assigned team. Ensure that daily and weekly task lists assigned to Seasonal Park Assistant Team is performed to park standards Under direction of the Park Ranger, perform occasional administrative tasks and written reports as assigned. Provides customer service to park patrons; assesses and resolves complaints; assists volunteer park hosts as necessary; provides assistance during emergencies; prepares park for special events; assists in traffic control, parking and set up. Collects and accounts for fees in park day use and campground areas; enforces user fee compliance; processes computerized campsite reservations; ensures parks close at scheduled times and may close park as necessary. Informs and educates park users on county ordinances and regulations pertaining to the use of county parks; maintains park safety and health standards; ensures safety compliance. Under direction of a Ranger, performs tasks associated with ongoing seasonal park operations and maintenance requirements. Maintains park operation and maintenance logs and daily activity reports. Under supervision of a Ranger, performs a wide variety of skilled and semi-skilled tasks in the construction, maintenance and repair of parks, park facilities, marine facilities and other public areas. Operates, repairs and maintains a variety of machines, hand and power tools and equipment used to build, repair and replace park improvements and infrastructure; performs campground and day use area cleaning and maintenance and repair such as mowing lawns, clearing roads and trails. Clean and maintain park facilities, gutters, fire pits/grills; loads and delivers firewood; cleans and restocks restrooms, removes refuse and recycling; maintains plants and cultivates trees, shrubs and lawn. Monitors park for safety and fire hazards REQUIRED KNOWLEDGE AND SKILLS Working knowledge and/or skills to: Plan and carry out work assigned; establish and maintain effective working relationships with team members, other county employees, contractors, community service workers, volunteers and the public; communicate effectively, both orally and in writing; interpret and enforce park rules and regulations; prepare and maintain accurate records and reports; operate computer software; safely operate motor vehicles and manual and power tools (mowers, blowers, weed eaters, edgers); construct/repair a variety of park improvements including playground equipment, walkways, tables, benches, steps, trails, campsites, planters, barbecues, and fire pits; install/maintain signs, posts, gates and fences; accurately count and handle cash transactions. WORKING CONDITIONS Position requires frequent standing, walking, squatting, bending, kneeling, twisting, and repetitive forward and overhead reaching. Ability to lift/carry 100 lbs. and push objects weighing up to 90 lbs. Duties involve exposure to inclement weather, noise, dust, chemicals, fumes and continuous work around moving machinery. WORK SCHEDULE This position works up to 40 hours during a work week. Must be able to work nights, weekends and holidays. Seasonal Park Assistant Team Leaders are expected to be available for work from April through October with the possibility of extending into mid-December. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is made. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT Our County Parks program provides outdoor recreation, camping, and land stewardship services to residents and visitors so they can experience clean, safe, and healthy recreation and natural resource opportunities in rural Clackamas County. Learn more about County Parks APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? James Callahan, Recruiter JCallahan@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106872&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-39e8b1bfced303488d667820f98ee7af
Seasonal Park Assistant (Multiple Openings) Job ID: 106871 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Seasonal CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. This recruitment is for multiple seasonal roles and will remain open until all vacancies have been filled. Applications will be reviewed every Monday morning. We reserve the right to close this recruitment at any time on or after that date. Work will generally start mid-May and continue through mid-September. Earlier or later start dates are available as needed. PAY AND BENEFITS Hourly Pay Range: starting at $ 18.25 Starting salaries will be within the posted pay range, based on job-related factors, such as relevant experience. This may include military service, paid work, and unpaid work (internships, volunteering, etc.). A temporary status or seasonal status position receives EAP benefits only. Employees will accrue one (1) hour of sick leave for every thirty (30) hours worked with a maximum accrual of eighty (80) hours per year JOB DETAILS AND QUALIFICATIONS Clackamas County Parks is seeking Seasonal Park Assistants to provide excellent customer service, perform landscaping, janitorial, and other tasks in order to protect, maintain, operate and repair County parks lands and facilities, and be a positive presence in the parks. This recruitment is for multiple seasonal roles (generally 3 to 6 months), and will remain open until all vacancies have been filled. Applications reviewed every Monday morning. These positions will work from mid-May to mid-September. These are full-time, 40 hour per week positions. A limited number of part-time, 20 hour per week positions are also available. Learn more about County Parks Required Minimum Qualifications/ Transferrable Skills:* Must be at least 18 years of age at the time of hire Ability to work nights, weekends, and holidays Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy. Must pass a criminal history check which may include national or state fingerprint records check Must pass a post-offer physical assessment; accommodation requests will be reviewed on an individual basis in compliance with State and Federal legislation Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Customer Service experience Prior Park & Recreation experience Written and oral communication skills Current CPR/ First Aid Certification Basic computer and software skills Bookkeeping experience Basic carpentry, plumbing, landscaping and small equipment maintenance skills *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Provides customer service to park patrons; assesses and resolves complaints; assists volunteer park hosts as necessary; provides assistance during emergencies; prepares park for special events; assists in traffic control, parking and set up. Collects and accounts for fees in park day use and campground areas; enforces user fee compliance; processes computerized campsite reservations; ensures parks close at scheduled times and may close park as necessary. Informs and educates park users on county ordinances and regulations pertaining to the use of county parks; maintains park safety and health standards; ensures safety compliance. Under direction of a Ranger, performs tasks associated with ongoing seasonal park operations and maintenance requirements. Maintains park operation and maintenance logs and daily activity reports. Under supervision of a Ranger, performs a wide variety of skilled and semi-skilled tasks in the construction, maintenance and repair of parks, park facilities, marine facilities and other public areas. Operates, repairs and maintains a variety of machines, hand and power tools and equipment used to build, repair and replace park improvements and infrastructure; performs campground and day use area cleaning and maintenance and repair such as mowing lawns, clearing roads and trails. Clean and maintain park facilities, gutters, fire pits/grills; loads and delivers firewood; cleans and restocks restrooms, removes refuse and recycling; maintains plants and cultivates trees, shrubs and lawn. Monitors park for safety and fire hazards. WORKING CONDITIONS Working knowledge and/or skills to: Carry out work assigned; establish and maintain effective working relationships with team members, other county employees, contractors, community service workers, volunteers and the public; communicate effectively, both orally and in writing; interpret and enforce park rules and regulations; prepare and maintain accurate records and reports; operate computer software; safely operate motor vehicles and manual and power tools (mowers, blowers, weed eaters, edgers); construct/repair a variety of park improvements including playground equipment, walkways, tables, benches, steps, trails, campsites, planters, barbecues, and fire pits; install/maintain signs, posts, gates and fences; accurately count and handle cash transactions. WORKING CONDITIONS Position requires frequent standing, walking, squatting, bending, kneeling, twisting, and repetitive forward and overhead reaching. Ability to lift/carry 100 lbs. and push objects weighing up to 90 lbs. Duties involve exposure to inclement weather, noise, dust, chemicals, fumes and continuous work around moving machinery. WORK SCHEDULE Full-time positions work up to 40 hours during a work week. Must be able to work nights, weekends, and holidays. Seasonal Park Assistants are expected to be available for work from mid-May through mid-September. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is made. A limited number of part-time positions are available. Part-time positions work 20 hours during a work week (2 shifts) and must be able to work a Tuesday/Wednesday shift or a Saturday/Sunday shift. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT Our County Parks program provides outdoor recreation, camping, and land stewardship services to residents and visitors so they can experience clean, safe, and healthy recreation and natural resource opportunities in rural Clackamas County. Learn more about County Parks APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? James Callahan, Recruiter JCallahan@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106871&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-ba6f39a1d6a87c49b8990e4cc36a662a
Full Time
Seasonal Park Assistant (Multiple Openings) Job ID: 106871 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Seasonal CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. This recruitment is for multiple seasonal roles and will remain open until all vacancies have been filled. Applications will be reviewed every Monday morning. We reserve the right to close this recruitment at any time on or after that date. Work will generally start mid-May and continue through mid-September. Earlier or later start dates are available as needed. PAY AND BENEFITS Hourly Pay Range: starting at $ 18.25 Starting salaries will be within the posted pay range, based on job-related factors, such as relevant experience. This may include military service, paid work, and unpaid work (internships, volunteering, etc.). A temporary status or seasonal status position receives EAP benefits only. Employees will accrue one (1) hour of sick leave for every thirty (30) hours worked with a maximum accrual of eighty (80) hours per year JOB DETAILS AND QUALIFICATIONS Clackamas County Parks is seeking Seasonal Park Assistants to provide excellent customer service, perform landscaping, janitorial, and other tasks in order to protect, maintain, operate and repair County parks lands and facilities, and be a positive presence in the parks. This recruitment is for multiple seasonal roles (generally 3 to 6 months), and will remain open until all vacancies have been filled. Applications reviewed every Monday morning. These positions will work from mid-May to mid-September. These are full-time, 40 hour per week positions. A limited number of part-time, 20 hour per week positions are also available. Learn more about County Parks Required Minimum Qualifications/ Transferrable Skills:* Must be at least 18 years of age at the time of hire Ability to work nights, weekends, and holidays Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy. Must pass a criminal history check which may include national or state fingerprint records check Must pass a post-offer physical assessment; accommodation requests will be reviewed on an individual basis in compliance with State and Federal legislation Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Customer Service experience Prior Park & Recreation experience Written and oral communication skills Current CPR/ First Aid Certification Basic computer and software skills Bookkeeping experience Basic carpentry, plumbing, landscaping and small equipment maintenance skills *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Provides customer service to park patrons; assesses and resolves complaints; assists volunteer park hosts as necessary; provides assistance during emergencies; prepares park for special events; assists in traffic control, parking and set up. Collects and accounts for fees in park day use and campground areas; enforces user fee compliance; processes computerized campsite reservations; ensures parks close at scheduled times and may close park as necessary. Informs and educates park users on county ordinances and regulations pertaining to the use of county parks; maintains park safety and health standards; ensures safety compliance. Under direction of a Ranger, performs tasks associated with ongoing seasonal park operations and maintenance requirements. Maintains park operation and maintenance logs and daily activity reports. Under supervision of a Ranger, performs a wide variety of skilled and semi-skilled tasks in the construction, maintenance and repair of parks, park facilities, marine facilities and other public areas. Operates, repairs and maintains a variety of machines, hand and power tools and equipment used to build, repair and replace park improvements and infrastructure; performs campground and day use area cleaning and maintenance and repair such as mowing lawns, clearing roads and trails. Clean and maintain park facilities, gutters, fire pits/grills; loads and delivers firewood; cleans and restocks restrooms, removes refuse and recycling; maintains plants and cultivates trees, shrubs and lawn. Monitors park for safety and fire hazards. WORKING CONDITIONS Working knowledge and/or skills to: Carry out work assigned; establish and maintain effective working relationships with team members, other county employees, contractors, community service workers, volunteers and the public; communicate effectively, both orally and in writing; interpret and enforce park rules and regulations; prepare and maintain accurate records and reports; operate computer software; safely operate motor vehicles and manual and power tools (mowers, blowers, weed eaters, edgers); construct/repair a variety of park improvements including playground equipment, walkways, tables, benches, steps, trails, campsites, planters, barbecues, and fire pits; install/maintain signs, posts, gates and fences; accurately count and handle cash transactions. WORKING CONDITIONS Position requires frequent standing, walking, squatting, bending, kneeling, twisting, and repetitive forward and overhead reaching. Ability to lift/carry 100 lbs. and push objects weighing up to 90 lbs. Duties involve exposure to inclement weather, noise, dust, chemicals, fumes and continuous work around moving machinery. WORK SCHEDULE Full-time positions work up to 40 hours during a work week. Must be able to work nights, weekends, and holidays. Seasonal Park Assistants are expected to be available for work from mid-May through mid-September. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is made. A limited number of part-time positions are available. Part-time positions work 20 hours during a work week (2 shifts) and must be able to work a Tuesday/Wednesday shift or a Saturday/Sunday shift. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT Our County Parks program provides outdoor recreation, camping, and land stewardship services to residents and visitors so they can experience clean, safe, and healthy recreation and natural resource opportunities in rural Clackamas County. Learn more about County Parks APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? James Callahan, Recruiter JCallahan@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106871&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-ba6f39a1d6a87c49b8990e4cc36a662a
Executive Assistant (Human Resources) Job ID: 107090 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This Job Posting closes at 11:59 p.m. (Pacific Time) on July 19, 2023. PAY AND BENEFITS Annual Pay Range: $63,633.71 - $85,905.99 Hourly Pay Range: $30.593132 - $41.300955 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 16 hours of vacation accrual per month Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with EPP 66 - Vacation Leave ! This means you have access to vacation time at time of hire. 8 hours of sick accrual per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer-paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time non-represented group 2 County position Non-Represented Group 2 Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Come join a great team, the HR team at Clackamas County, where we have fun, laugh, and make a positive difference by the work we do! Clackamas County's Department of Human Resources (HR) is seeking a highly productive and skilled Executive Assistant with experience handling complex and confidential personnel issues in support of executive-level management positions; conducting confidential surveys and monitoring special projects on behalf of executive management using a variety of complex database systems and performing confidential tasks related to collective bargaining and workplace discrimination and harassment complaints. This position will report directly to the Director of Human Resources and provides administrative support to both the Director of Human Resources and the Deputy Director of Human Resources. In addition, this position works closely with the entire Human Resources Management team to provide advanced administrative support in a variety of Human Resources functions. The HR Department provides County-side human resources services to County departments and employees, including recruitment and selection, personnel ordinance and policy administration, position classification and compensation, organizational development, employee training and development, benefits administration, risk management, workers compensation, liability and casualty claims management, human resources information systems, labor and employee relations and collective bargaining to over 2,500 employees, both represented and non-represented. The Executive Assistant acts as the first point of contact and key resource for internal and external customers as well as represents/communicates on behalf of the HR executive management team. The Executive Assistant performs a variety of complex, highly sensitive, and confidential administrative support tasks for the HR executive-level management team related to collective bargaining, processing of employee grievances and disciplinary documentation; compiles, analyzes, and summarizes data for confidential, sensitive, and special projects and reports; attends bargaining sessions and maintains written records; assists in budget preparation and control; assist Internal Complaint Coordinator with recording employee discrimination and harassment complaints; back-up Administrative Team Supervisor, maintain the HR Performance Strategic Business Plan to ensure conformance with immediate and long-range fiscal and operating goals; and supervise the administrative team during scheduled leave of the Administrative Supervisor. This vital role keeps the HR department running smoothly and efficiently. The Executive Assistant is responsible for routinely and regularly assisting HR management with sensitive information and processes associated with employee discipline and grievances, collective bargaining issues and budget issues related to the workforce. Key Competencies for success in this position: Project Management: Plan, design, develop, organize, and monitor work done by others in support of a specific project or assignment. Establishing Focus: Ability to coordinate and communicate goals in support of operational goals; act to align department goals with strategic direction of organization; ensure that individuals/teams understand how their work relates; ensure that individuals/teams develop goals, track milestones and report timely. Oral and Written Communication: Strong ability to express oneself clearly in conversations and interactions with others and in business writing. Data Management and Computer Proficiency: Advanced skill in Microsoft Office and expertise in complex database usage. Strong ability to effectively navigate database software that involves understanding how to locate records, use software functions, understand how to use reports and build-in forms in a database. Database management skills also involve understanding how to write reports and queries using tools and copying data into Excel or other types of formats to analyze them further. Relationship Building: Establishing and maintain collaborative partnerships with individuals across a broad range of stakeholders, organizational levels, and groups. Proven success with building trust and establishing positive working relationships with employees at all levels throughout the organization. Thrive in a fast-paced, evolving environment. Strong customer service and quality focus: Continuously looking for ways to simplify and improve work processes to achieve business results. Considers customer needs when setting priorities. The Ideal Candidate The ideal candidate will have robust computer skills that include experience working in different databases, proficiency in Microsoft Word, Excel, PowerPoint, and experience using SharePoint or a similar program. The candidate will have strong writing and proofreading skills with the ability to craft communications from different sources. The selected candidate will have experience with and ability to use discretion in highly confidential and sensitive matters, be detail-oriented, resourceful, independently seek out answers to questions, take initiative, be team-focused, and have strong interpersonal communication skills and an ability to multi-task and shift priorities frequently in an ever-changing environment. Required Minimum Qualifications/ Transferrable Skills:* A minimum of two (2) years of relevant administrative/executive support experience, including: Working with confidential and/or sensitive documents Managing calendars, scheduling, and staffing meetings Drafting, proofing, and preparing documents and correspondence Tracking timelines and projects Taking thorough notes in meetings Researching informaiton, tracking, compiling, and monitoring data, and/or maintaining records in databases, spreadsheets, and paper filing system Experience using Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook in a professional enviornment. Expereince working with complex databases Demonstrated ability to appropriately prioritize, re-prioritize, and manage a variety of responsibilities at the same time, including coordinating multiple projects in a fast-paced environment with minimal direction. Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* At least two (2) years of experience providing administrative/executive support in a Human Resources department. Project managment experience Expeirence working in the public sector Experience leading the work of others or directly supervising Experience documenting complex program policies and procedures Experience explaining procedures to stakeholders Experience scheduling, hosting, and coordinating virtual meetings Experience creating, combining, editing, exporting, and preparing for signature PDFs and other electronic documents. *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Tasks may include but are not limited to: Administrative responsibilities: Prepare, edit, and record correspondence, communications, presentations, and other related documents on behalf of the Director of Human Resources and Deputy Director of Human Resources. Conduct research, collect and analyze data to prepare reports/documents; arrange and coordinate executive sessions, meetings, and events; liaise with internal staff at all levels; coordinate project-based work; manage and maintain executives' schedules, appointments, and travel arrangements; receive and interact with incoming visitors for the HR Director and the Deputy Director of HR. Provide support to the Employee and Labor Relations team, keeping their records and activity logs updated to inform the HR Director on ELR progress. Manage HR performance management process including creating surveys and entering data into the HRIS system. Provide support to the executive management performance evaluation process. Maintain confidential records and data entry into HRIS. Create, design, and manage the HR monthly newsletter by gathering articles from HR leadership and sending out newsletters to managers and supervisors on behalf of the HR Director. Run reports and manage detailed spreadsheets for tasks, budgets, and other reporting measures. Responsible for maintaining budgets, purchasing records, and reporting. Provide backup support to HR Program Coordinator for Administration Team supervision. Provide direct supervision in the absence of HR Program Coordinator; approve purchases/bills and provide direction to front office staff and organize weekly meetings with front office staff to organize administration tasks and duties. Event Planning/Coordination/Onboarding: Event planning, design, and production while managing all project delivery elements within time limits; Liaise with employees and departments to identify special needs and to ensure customer satisfaction; Conduct vendor research, gather information and contracts prior to agreements and scheduling; Request and provide feedback to stakeholders; Propose ideas to improve provided services and event quality; Organize facilities and manage all event's details. Create event communication, presentations, and other documents as needed. Provide centralized onboarding coordination for new hires within HR. Provide an overview to new hires and ensure access is set up including equipment. In working with the Recruitment Manager, create final offer letters for new hires within HR. Inter-department liaison: serve as the primary point of contact; responsible for coordinating various activities with other groups and agencies (such as Public and Government Affairs (PGA), Technology Services (TS), Telecom, and County Administration) and responding to inquiries, requests, process and procedures within a given scope of work; developing relationships with stakeholders and key personnel and identifying opportunities; maintaining regular communication with program participants. Serve as a conduit with TS for software, hardware, and peripheral recommendations and remain within budget constraints; updates and manages rotation schedule for laptop purchases with each HR Division, organizes quotes and needs for technology-related purchases. Maintain a supply of regular technology needs and purchases for the HR department. Maintains and acts as the administrator for the HR Microsoft Teams programs, submission, and organization including adding teams, managing channels, and organizing communication updates for different HR channels. Attend TS regular meetings as the HR point of contact. Support to management team: Attend regular Leadership and Manager Meetings, organize agendas, setup meetings, participate in feedback, record notes, and maintain schedule or tasks in each meeting. Provide coordination of initiatives to align with the County Performance Clackamas process, including sending reminders, updating the tracking spreadsheet, and running reports for Employee and Labor Relations, and provide regular updates to County Administration and the Director of Human Resources. REQUIRED KNOWLEDGE AND SKILLS Considerable Knowledge of: Principles and procedures of office management and administration; English spelling, punctuation, grammar, and composition; arithmetic, clerical/accounting, principles and processes; general care and operation of the equipment used and their functions/capabilities. Thorough Knowledge of: Techniques and principles of supervision and training; public relations techniques and concepts; applicable program policies and procedures and/or rules, regulations and statutes depending upon assignment of duties and responsibilities Working Knowledge of: Fiscal monitoring and planning methods; governmental budgeting techniques and procedures; research techniques and procedures; office equipment, including computer systems and software programs such as word processing and spreadsheets; statistical calculations. Skill to: Organize and maintain office/administrative systems and procedures; understand, interpret and apply County and department policies and procedures, and technical materials; communicate effectively, both orally and in writing; compose correspondence requiring a high degree of initiative and judgment; conduct independent research; define administrative problems and recommend and implement solutions; collect, evaluate and summarize data; prepare and present clear and concise reports; establish and maintain effective working relationships with County employees and officials, contracted service providers, other governmental agencies, citizen groups and the public; operate office equipment; lead or supervise the work of assigned staff. The full classification description for the Executive Assistant position can be found here WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off! ). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT As an internal service department, the Department of Human Resources (HR) provides consultative services and the infrastructure that sustains County department customers. HR acts as a strategic partner to provide comprehensive, timely and progressive employment practices and services to support the departments' missions, which are carried out by County employees. The Department of HR consists of eight primary program areas - Office of the Director/Administrative Services, Workforce Data Management, Recruitment and Selection, Classification and Compensation, Benefits and Wellness, Workforce Development and Planning, Risk Management and Safety, Employee and Labor Relations. The Mission of the Department of Human Resources (HR) is to provide employment services, benefits and wellness, risk management and workforce planning to County Departments and Agencies so they can have the resources they need to provide high quality services and achieve their strategic results. Learn more about Clackamas County Department of Human Resources APPLICATION PROCESS Clackamas County only accepts online applications. Important Information for Applicants All applicants must submit a cover letter addressing how they meet the minimum qualifications and any of the preferred qualifications. Please note, writing is a critical task of this position and as such, a cover letter will be used to represent an applicant's writing skills and may also be used as a means of screening applicants as well. As part of the recruitment process, the following online exams will be administered: Intermediate Microsoft Word Intermediate Microsoft Excel Microsoft PowerPoint Proofreading Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? Jared Haddock, Recruiter JHaddock@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107090&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-ab5b7dcf1c88014b92b7773be1dcc471
Full Time
Executive Assistant (Human Resources) Job ID: 107090 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This Job Posting closes at 11:59 p.m. (Pacific Time) on July 19, 2023. PAY AND BENEFITS Annual Pay Range: $63,633.71 - $85,905.99 Hourly Pay Range: $30.593132 - $41.300955 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 16 hours of vacation accrual per month Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with EPP 66 - Vacation Leave ! This means you have access to vacation time at time of hire. 8 hours of sick accrual per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer-paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time non-represented group 2 County position Non-Represented Group 2 Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Come join a great team, the HR team at Clackamas County, where we have fun, laugh, and make a positive difference by the work we do! Clackamas County's Department of Human Resources (HR) is seeking a highly productive and skilled Executive Assistant with experience handling complex and confidential personnel issues in support of executive-level management positions; conducting confidential surveys and monitoring special projects on behalf of executive management using a variety of complex database systems and performing confidential tasks related to collective bargaining and workplace discrimination and harassment complaints. This position will report directly to the Director of Human Resources and provides administrative support to both the Director of Human Resources and the Deputy Director of Human Resources. In addition, this position works closely with the entire Human Resources Management team to provide advanced administrative support in a variety of Human Resources functions. The HR Department provides County-side human resources services to County departments and employees, including recruitment and selection, personnel ordinance and policy administration, position classification and compensation, organizational development, employee training and development, benefits administration, risk management, workers compensation, liability and casualty claims management, human resources information systems, labor and employee relations and collective bargaining to over 2,500 employees, both represented and non-represented. The Executive Assistant acts as the first point of contact and key resource for internal and external customers as well as represents/communicates on behalf of the HR executive management team. The Executive Assistant performs a variety of complex, highly sensitive, and confidential administrative support tasks for the HR executive-level management team related to collective bargaining, processing of employee grievances and disciplinary documentation; compiles, analyzes, and summarizes data for confidential, sensitive, and special projects and reports; attends bargaining sessions and maintains written records; assists in budget preparation and control; assist Internal Complaint Coordinator with recording employee discrimination and harassment complaints; back-up Administrative Team Supervisor, maintain the HR Performance Strategic Business Plan to ensure conformance with immediate and long-range fiscal and operating goals; and supervise the administrative team during scheduled leave of the Administrative Supervisor. This vital role keeps the HR department running smoothly and efficiently. The Executive Assistant is responsible for routinely and regularly assisting HR management with sensitive information and processes associated with employee discipline and grievances, collective bargaining issues and budget issues related to the workforce. Key Competencies for success in this position: Project Management: Plan, design, develop, organize, and monitor work done by others in support of a specific project or assignment. Establishing Focus: Ability to coordinate and communicate goals in support of operational goals; act to align department goals with strategic direction of organization; ensure that individuals/teams understand how their work relates; ensure that individuals/teams develop goals, track milestones and report timely. Oral and Written Communication: Strong ability to express oneself clearly in conversations and interactions with others and in business writing. Data Management and Computer Proficiency: Advanced skill in Microsoft Office and expertise in complex database usage. Strong ability to effectively navigate database software that involves understanding how to locate records, use software functions, understand how to use reports and build-in forms in a database. Database management skills also involve understanding how to write reports and queries using tools and copying data into Excel or other types of formats to analyze them further. Relationship Building: Establishing and maintain collaborative partnerships with individuals across a broad range of stakeholders, organizational levels, and groups. Proven success with building trust and establishing positive working relationships with employees at all levels throughout the organization. Thrive in a fast-paced, evolving environment. Strong customer service and quality focus: Continuously looking for ways to simplify and improve work processes to achieve business results. Considers customer needs when setting priorities. The Ideal Candidate The ideal candidate will have robust computer skills that include experience working in different databases, proficiency in Microsoft Word, Excel, PowerPoint, and experience using SharePoint or a similar program. The candidate will have strong writing and proofreading skills with the ability to craft communications from different sources. The selected candidate will have experience with and ability to use discretion in highly confidential and sensitive matters, be detail-oriented, resourceful, independently seek out answers to questions, take initiative, be team-focused, and have strong interpersonal communication skills and an ability to multi-task and shift priorities frequently in an ever-changing environment. Required Minimum Qualifications/ Transferrable Skills:* A minimum of two (2) years of relevant administrative/executive support experience, including: Working with confidential and/or sensitive documents Managing calendars, scheduling, and staffing meetings Drafting, proofing, and preparing documents and correspondence Tracking timelines and projects Taking thorough notes in meetings Researching informaiton, tracking, compiling, and monitoring data, and/or maintaining records in databases, spreadsheets, and paper filing system Experience using Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook in a professional enviornment. Expereince working with complex databases Demonstrated ability to appropriately prioritize, re-prioritize, and manage a variety of responsibilities at the same time, including coordinating multiple projects in a fast-paced environment with minimal direction. Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* At least two (2) years of experience providing administrative/executive support in a Human Resources department. Project managment experience Expeirence working in the public sector Experience leading the work of others or directly supervising Experience documenting complex program policies and procedures Experience explaining procedures to stakeholders Experience scheduling, hosting, and coordinating virtual meetings Experience creating, combining, editing, exporting, and preparing for signature PDFs and other electronic documents. *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Tasks may include but are not limited to: Administrative responsibilities: Prepare, edit, and record correspondence, communications, presentations, and other related documents on behalf of the Director of Human Resources and Deputy Director of Human Resources. Conduct research, collect and analyze data to prepare reports/documents; arrange and coordinate executive sessions, meetings, and events; liaise with internal staff at all levels; coordinate project-based work; manage and maintain executives' schedules, appointments, and travel arrangements; receive and interact with incoming visitors for the HR Director and the Deputy Director of HR. Provide support to the Employee and Labor Relations team, keeping their records and activity logs updated to inform the HR Director on ELR progress. Manage HR performance management process including creating surveys and entering data into the HRIS system. Provide support to the executive management performance evaluation process. Maintain confidential records and data entry into HRIS. Create, design, and manage the HR monthly newsletter by gathering articles from HR leadership and sending out newsletters to managers and supervisors on behalf of the HR Director. Run reports and manage detailed spreadsheets for tasks, budgets, and other reporting measures. Responsible for maintaining budgets, purchasing records, and reporting. Provide backup support to HR Program Coordinator for Administration Team supervision. Provide direct supervision in the absence of HR Program Coordinator; approve purchases/bills and provide direction to front office staff and organize weekly meetings with front office staff to organize administration tasks and duties. Event Planning/Coordination/Onboarding: Event planning, design, and production while managing all project delivery elements within time limits; Liaise with employees and departments to identify special needs and to ensure customer satisfaction; Conduct vendor research, gather information and contracts prior to agreements and scheduling; Request and provide feedback to stakeholders; Propose ideas to improve provided services and event quality; Organize facilities and manage all event's details. Create event communication, presentations, and other documents as needed. Provide centralized onboarding coordination for new hires within HR. Provide an overview to new hires and ensure access is set up including equipment. In working with the Recruitment Manager, create final offer letters for new hires within HR. Inter-department liaison: serve as the primary point of contact; responsible for coordinating various activities with other groups and agencies (such as Public and Government Affairs (PGA), Technology Services (TS), Telecom, and County Administration) and responding to inquiries, requests, process and procedures within a given scope of work; developing relationships with stakeholders and key personnel and identifying opportunities; maintaining regular communication with program participants. Serve as a conduit with TS for software, hardware, and peripheral recommendations and remain within budget constraints; updates and manages rotation schedule for laptop purchases with each HR Division, organizes quotes and needs for technology-related purchases. Maintain a supply of regular technology needs and purchases for the HR department. Maintains and acts as the administrator for the HR Microsoft Teams programs, submission, and organization including adding teams, managing channels, and organizing communication updates for different HR channels. Attend TS regular meetings as the HR point of contact. Support to management team: Attend regular Leadership and Manager Meetings, organize agendas, setup meetings, participate in feedback, record notes, and maintain schedule or tasks in each meeting. Provide coordination of initiatives to align with the County Performance Clackamas process, including sending reminders, updating the tracking spreadsheet, and running reports for Employee and Labor Relations, and provide regular updates to County Administration and the Director of Human Resources. REQUIRED KNOWLEDGE AND SKILLS Considerable Knowledge of: Principles and procedures of office management and administration; English spelling, punctuation, grammar, and composition; arithmetic, clerical/accounting, principles and processes; general care and operation of the equipment used and their functions/capabilities. Thorough Knowledge of: Techniques and principles of supervision and training; public relations techniques and concepts; applicable program policies and procedures and/or rules, regulations and statutes depending upon assignment of duties and responsibilities Working Knowledge of: Fiscal monitoring and planning methods; governmental budgeting techniques and procedures; research techniques and procedures; office equipment, including computer systems and software programs such as word processing and spreadsheets; statistical calculations. Skill to: Organize and maintain office/administrative systems and procedures; understand, interpret and apply County and department policies and procedures, and technical materials; communicate effectively, both orally and in writing; compose correspondence requiring a high degree of initiative and judgment; conduct independent research; define administrative problems and recommend and implement solutions; collect, evaluate and summarize data; prepare and present clear and concise reports; establish and maintain effective working relationships with County employees and officials, contracted service providers, other governmental agencies, citizen groups and the public; operate office equipment; lead or supervise the work of assigned staff. The full classification description for the Executive Assistant position can be found here WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off! ). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT As an internal service department, the Department of Human Resources (HR) provides consultative services and the infrastructure that sustains County department customers. HR acts as a strategic partner to provide comprehensive, timely and progressive employment practices and services to support the departments' missions, which are carried out by County employees. The Department of HR consists of eight primary program areas - Office of the Director/Administrative Services, Workforce Data Management, Recruitment and Selection, Classification and Compensation, Benefits and Wellness, Workforce Development and Planning, Risk Management and Safety, Employee and Labor Relations. The Mission of the Department of Human Resources (HR) is to provide employment services, benefits and wellness, risk management and workforce planning to County Departments and Agencies so they can have the resources they need to provide high quality services and achieve their strategic results. Learn more about Clackamas County Department of Human Resources APPLICATION PROCESS Clackamas County only accepts online applications. Important Information for Applicants All applicants must submit a cover letter addressing how they meet the minimum qualifications and any of the preferred qualifications. Please note, writing is a critical task of this position and as such, a cover letter will be used to represent an applicant's writing skills and may also be used as a means of screening applicants as well. As part of the recruitment process, the following online exams will be administered: Intermediate Microsoft Word Intermediate Microsoft Excel Microsoft PowerPoint Proofreading Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? Jared Haddock, Recruiter JHaddock@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107090&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-ab5b7dcf1c88014b92b7773be1dcc471
Salk Institute for Biological Studies
La Jolla, San Diego, CA, USA
Job Details
Description
Provides general administrative (executive level) support to the PI and affiliated lab group including lab management, grant writing, editing and general administrative assistance. Manage and administer program activities for Centers and large NIH grants. Uses initiative, resourcefulness and good judgment to handle a wide variety of administrative and support duties such as project management, addressing inquiries, maintaining filing systems, processing paperwork, composing correspondence and coordinating meetings and travel arrangements. Serves as liaison to administrative units (Payroll, Human Resources, IT, etc.).
Works both independently and as a team member. With limited guidance, prioritizes and executes responsibilities, applies experience & judgment to make decisions or resolve complex issues beyond the scope of defined standard protocols. May provide some assistance/and or guidance to lower-ranked administrative support staff.
ESSENTIAL FUNCTIONS
(60%) Executive Level Administrative Support to Faculty
Establishes priorities and organizes workload to meet deadlines. Develops and maintains calendaring, emails, and project management system to ensure that Faculty receives adequate reminders of approaching deadlines, and that deadlines and objectives are met. Manage and administer program activities for Centers and large NIH grants.
Communication: Oversees and participates in the distribution of communications and information to the lab group members, NOMIS Center members and T32 Fellows and associated faculty.
Manages sensitive incoming communications. Reviews, analyzes and determines appropriate next step in processing/routing. Uses independent judgment and discretion as to the type and level of dissemination of information to various lab members.
Serves as liaison with other departments including Grants, Accounting, HR, Admin Services, and Facilities Services to ensure appropriate services are provided.
Calendars/Scheduling: Maintains calendars for multiple principal investigators and arranges meetings and meeting locations, both virtual and in person.
Travel Planning: Arranges all work-related travel for faculty and ensures all logistics are confirmed well in advance of the trip. Processes reimbursements for travel and other expenses.
Develops travel itineraries for national and international meetings; arranges all aspects of travel, transportation and meeting participation (such as electronic abstract submissions) through final reimbursement. Conference, meeting, and event planning including coordinating seminars, conferences and other meetings including site/facilities selection and procurement, catering, scheduling and speaker arrangements.
Obtains authorizations and completes pre and post-travel forms as required by the Accounting Department. Books transportation, hotel, and meeting registrations for lab members. Tracks prepayments and reimbursements.
Faculty CVs: Maintains faculty CVs and NIH biosketchs up-to-date. Prepares and maintains biographies, statements of research, bibliographies, copies of new publications, lists of publications, and curriculum vitae for faculty and research staff.
Lab Hiring & Interviews: Coordinates processing and screening of applicants with Human Resources. Coordinates interview scheduling and candidate visits related to the recruitment of lab staff. Arranges air travel, ground transportation, hotel and meals. Coordinates room reservations for events. Creates and disseminates announcements and visitor events.
UCSD Liaison: Creates, maintains and updates required documents associated with UCSD adjunct appointments of faculty.
Organizer of Grant Submissions and Team-Project Grant Support:
Type correspondence, documents, scientific proposals and grants, reports, and manuscripts. Composes, proofs, edits as needed. Scans, formats and amends images or text for final Power Point presentations.
Creating and updating PowerPoint presentations for research needs.
Uses spreadsheet and database software to develop and maintain a variety of databases.
Coordinate infographics for print, web, video and other communication avenues.
Competes standard general administrative duties such as photocopying, filing, mail sorting and distribution, maintenance of lab bulletin boards, etc.
Arranges for shipments of laboratory supplies and documents as needed.
Maintain alumni database of post trainee work experience.
Coordinates payments for any publication costs
Manages annual progress reports for NIH grants. Identifies and collects information on research award and grant opportunities and disseminates materials as appropriate. Tracks application process to ensure that deadlines are met.
Schedules meetings with investigators and other administrative staff to ensure grant checklist and all sections of grant are given assignments and completed by agreed upon deadlines.
For collaborative grants and multi-PI grants, schedules and organizes joint lab meetings and records collaborative activities.
Oversees procuring and ensuring accuracy and completion of administrative documents for grant submissions including budget justifications, training plans, letters of support and other required documents.
Works with Grants office to ensure Budgets and Budget justifications are completed
Obtains metrics and data as needed for grant recording purposes
Uploads documents to NIH portals and other grant portals
(7%) Lead Administrator on NIH T32 Cancer Heterogeneity, Immunity, and MicroEnvironment (CHIME)
Serves as lead administrator for T32 NIH training grant and organizer for T32 Annual Cancer Symposium, educational curriculum and other events throughout the year.
Coordinates and plans annual meetings with EAB
Manages annual progress reports for the NIH T32 grant. Identifies and collects information on research award and grant opportunities and disseminate materials as appropriate. Tracks application process to ensure that deadlines are met.
Collates and formats annual progress reports of the T32 Fellows.
Ensures records of all T32 Fellows and works with HR/Postdoctoral office to ensure record keeping of all postdoc applications to Salk and filling of trainee information into X-TRAIN. Works with the librarian to maintain records of publications of Salk postdocs and applicants for T32 recording purposes.
Helps to advertise and organize Request for Applications (RFAs) and the review of new T32 Fellows applicants periodically throughout the year.
Works with Grants office to ensure compliance of T32 trainees on NIH reporting.
(5%) Lead Administrator for NOMIS Center for Immunobiology and Microbial Pathogenesis
Serves as lead organizer for NOMIS Center seminar series and other Center events and symposiums.
Sends out bi-weekly announcements of NOMIS Center events
Helps to advertise and organize Request for Applications (RFAs) and the review of new NOMIS Center Postdoctoral Fellows every two years.
EXPERIENCE
Required:
Minimum of 5+ years of increasingly complex, general, administration support, preferably in an academic environment.
Proven experience in writing/editing general correspondence and miscellaneous documents as well as experience with drafting, editing, and solid proofreading abilities (grammar, punctuation, spelling and presentation).
Outstanding organizational and time management skills, able to set up work-flow processes, prioritize, and particular attention to detail.
Demonstrated administrative success with proven ability to analyze, interpret and apply management principles and practices for a large, multi-disciplined organization.
Ability to multi-task and work efficiently and communicate well on status of activities.
Demonstrated experience with a wide range of computer software including multi-media, relational database, spreadsheet, and word processing programs. Proficiency with office equipment, computers, and Microsoft Office Suite.
Fund management experience with external funding sources (e.g. federal, state, voluntary health agencies and private foundations) in a higher education and/or non-profit research environment.
Thorough knowledge of common office management procedures and practices including complex travel arrangements, calendaring, meeting planning, expense reporting, purchasing and inventory management.
Experience carrying out assignments with minimal instruction.
Preferred:
Project management and NIH grant submission experience. Familiarity with federal and state grant rules and processes.
Prior experience in a research and/or academic environment.
Management level administrative support experience.
Experience in creating PowerPoint presentations and creating infographics in various material.
Prior software implementation and project management experience.
EDUCATION
Required
Bachelor's degree or equivalent combination of education and work experience.
SKILLS AND ABILITIES
Required
Demonstrated knowledge of statistical principles and demonstrated ability to do statistical data analysis and interpretation. Demonstrated skills in financial planning, budget analysis, preparation, and maintenance.
Demonstrated analytical skills, including the ability to independently and accurately research, compile, organize, calculate and analyze various types of information, documents, situations and problems to define issues and the ability to formulate and produce concise reports and effectively present information.
Ability to analyze large quantities of financial data, extract pertinent data, compile, analyze and present data effectively and ability to prepare accurate financial reports. Skill in budget preparation, spending pattern analysis. Familiarity with budget justifications, data submissions and other documents related to Federal and private foundation grants and contracts.
Excellent oral and written communication skills utilizing sound judgment, tact, diplomacy, political astuteness, and a recognition of situations requiring confidentiality. Skill and ability to interact professionally and productively with diverse groups including foreign nationals, the business community, faculty, staff, and students.
Demonstrated skill and ability to provide executive level administrative support in anacademic research setting with the demonstrated skill and ability to provide analysis and/or evaluation leading to the development or improvement of administrative policies, procedures, and practices. Demonstrated ability to creatively and analytically resolve problems, make recommendations and projections, and implement new procedures when appropriate.
Demonstrated ability to independently evaluate administrative goals, prioritize plan for implementation, establish timeline, secure and oversee the participation of appropriate contributors, organize materials and ensure quality product within established deadlines.
Excellent English language skills including a superior knowledge of appropriate vocabulary usage, composition (spelling and grammar), editing, proofreading, and knowledge of various report and journal styles. Ability to read and comprehend college-level and post-graduate level materials and extract information as needed.
Skill and ability to prepare and/or incorporate complex and original computerized reports, charts, tables, graphs, slide and other materials.
Experience with standard business office equipment such as photocopier w/ duplex and collate functions, fax machines, PowerPoint projectors, etc.
Hands on experience with the submission of pre, post and renewal grant proposals. Ability to learn and maintain awareness of scientific projects in support of grant writing duties.
Experience in all aspects of coordinating meetings and conferences, including site selection, catering, audiovisual services, travel arrangements, purchasing, honorarium, travel reimbursements etc.
Demonstrated experience in arranging international travel.
Broad understanding of the organization and requirements of the Salk Institute for Biological Studies, including budgetary and other issues, so that accurate communications with these entities are facilitated.
Knowledge of Salk policy and procedures related to fiscal administration (including travel, entertainment and purchasing), academic research appointments, visas, and intellectual property.
The expected pay range for this position is $67,500-$85,000 per annum. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
SPECIAL CONDITIONS OF EMPLOYMENT
Must be willing to work in an animal-related research environment.
Able to occasionally work a flexible schedule based on workload and deadlines.
Must be able to work occasional overtime.
Position may require working in multiple physical locations on campus.
Must be comfortable reporting to supervisor(s) remotely due to physical work location and supervisor's travel schedule.
Must be able to maintain confidentiality.
Successful completion of the Institute’s background investigation.
PHYSICAL REQUIREMENTS/MENTAL ACTIVITIES/ENVIRONMENTAL CONDITIONS
The incumbent in this position will be constantly grasping, keying, sitting, and working indoors.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Full Time
Job Details
Description
Provides general administrative (executive level) support to the PI and affiliated lab group including lab management, grant writing, editing and general administrative assistance. Manage and administer program activities for Centers and large NIH grants. Uses initiative, resourcefulness and good judgment to handle a wide variety of administrative and support duties such as project management, addressing inquiries, maintaining filing systems, processing paperwork, composing correspondence and coordinating meetings and travel arrangements. Serves as liaison to administrative units (Payroll, Human Resources, IT, etc.).
Works both independently and as a team member. With limited guidance, prioritizes and executes responsibilities, applies experience & judgment to make decisions or resolve complex issues beyond the scope of defined standard protocols. May provide some assistance/and or guidance to lower-ranked administrative support staff.
ESSENTIAL FUNCTIONS
(60%) Executive Level Administrative Support to Faculty
Establishes priorities and organizes workload to meet deadlines. Develops and maintains calendaring, emails, and project management system to ensure that Faculty receives adequate reminders of approaching deadlines, and that deadlines and objectives are met. Manage and administer program activities for Centers and large NIH grants.
Communication: Oversees and participates in the distribution of communications and information to the lab group members, NOMIS Center members and T32 Fellows and associated faculty.
Manages sensitive incoming communications. Reviews, analyzes and determines appropriate next step in processing/routing. Uses independent judgment and discretion as to the type and level of dissemination of information to various lab members.
Serves as liaison with other departments including Grants, Accounting, HR, Admin Services, and Facilities Services to ensure appropriate services are provided.
Calendars/Scheduling: Maintains calendars for multiple principal investigators and arranges meetings and meeting locations, both virtual and in person.
Travel Planning: Arranges all work-related travel for faculty and ensures all logistics are confirmed well in advance of the trip. Processes reimbursements for travel and other expenses.
Develops travel itineraries for national and international meetings; arranges all aspects of travel, transportation and meeting participation (such as electronic abstract submissions) through final reimbursement. Conference, meeting, and event planning including coordinating seminars, conferences and other meetings including site/facilities selection and procurement, catering, scheduling and speaker arrangements.
Obtains authorizations and completes pre and post-travel forms as required by the Accounting Department. Books transportation, hotel, and meeting registrations for lab members. Tracks prepayments and reimbursements.
Faculty CVs: Maintains faculty CVs and NIH biosketchs up-to-date. Prepares and maintains biographies, statements of research, bibliographies, copies of new publications, lists of publications, and curriculum vitae for faculty and research staff.
Lab Hiring & Interviews: Coordinates processing and screening of applicants with Human Resources. Coordinates interview scheduling and candidate visits related to the recruitment of lab staff. Arranges air travel, ground transportation, hotel and meals. Coordinates room reservations for events. Creates and disseminates announcements and visitor events.
UCSD Liaison: Creates, maintains and updates required documents associated with UCSD adjunct appointments of faculty.
Organizer of Grant Submissions and Team-Project Grant Support:
Type correspondence, documents, scientific proposals and grants, reports, and manuscripts. Composes, proofs, edits as needed. Scans, formats and amends images or text for final Power Point presentations.
Creating and updating PowerPoint presentations for research needs.
Uses spreadsheet and database software to develop and maintain a variety of databases.
Coordinate infographics for print, web, video and other communication avenues.
Competes standard general administrative duties such as photocopying, filing, mail sorting and distribution, maintenance of lab bulletin boards, etc.
Arranges for shipments of laboratory supplies and documents as needed.
Maintain alumni database of post trainee work experience.
Coordinates payments for any publication costs
Manages annual progress reports for NIH grants. Identifies and collects information on research award and grant opportunities and disseminates materials as appropriate. Tracks application process to ensure that deadlines are met.
Schedules meetings with investigators and other administrative staff to ensure grant checklist and all sections of grant are given assignments and completed by agreed upon deadlines.
For collaborative grants and multi-PI grants, schedules and organizes joint lab meetings and records collaborative activities.
Oversees procuring and ensuring accuracy and completion of administrative documents for grant submissions including budget justifications, training plans, letters of support and other required documents.
Works with Grants office to ensure Budgets and Budget justifications are completed
Obtains metrics and data as needed for grant recording purposes
Uploads documents to NIH portals and other grant portals
(7%) Lead Administrator on NIH T32 Cancer Heterogeneity, Immunity, and MicroEnvironment (CHIME)
Serves as lead administrator for T32 NIH training grant and organizer for T32 Annual Cancer Symposium, educational curriculum and other events throughout the year.
Coordinates and plans annual meetings with EAB
Manages annual progress reports for the NIH T32 grant. Identifies and collects information on research award and grant opportunities and disseminate materials as appropriate. Tracks application process to ensure that deadlines are met.
Collates and formats annual progress reports of the T32 Fellows.
Ensures records of all T32 Fellows and works with HR/Postdoctoral office to ensure record keeping of all postdoc applications to Salk and filling of trainee information into X-TRAIN. Works with the librarian to maintain records of publications of Salk postdocs and applicants for T32 recording purposes.
Helps to advertise and organize Request for Applications (RFAs) and the review of new T32 Fellows applicants periodically throughout the year.
Works with Grants office to ensure compliance of T32 trainees on NIH reporting.
(5%) Lead Administrator for NOMIS Center for Immunobiology and Microbial Pathogenesis
Serves as lead organizer for NOMIS Center seminar series and other Center events and symposiums.
Sends out bi-weekly announcements of NOMIS Center events
Helps to advertise and organize Request for Applications (RFAs) and the review of new NOMIS Center Postdoctoral Fellows every two years.
EXPERIENCE
Required:
Minimum of 5+ years of increasingly complex, general, administration support, preferably in an academic environment.
Proven experience in writing/editing general correspondence and miscellaneous documents as well as experience with drafting, editing, and solid proofreading abilities (grammar, punctuation, spelling and presentation).
Outstanding organizational and time management skills, able to set up work-flow processes, prioritize, and particular attention to detail.
Demonstrated administrative success with proven ability to analyze, interpret and apply management principles and practices for a large, multi-disciplined organization.
Ability to multi-task and work efficiently and communicate well on status of activities.
Demonstrated experience with a wide range of computer software including multi-media, relational database, spreadsheet, and word processing programs. Proficiency with office equipment, computers, and Microsoft Office Suite.
Fund management experience with external funding sources (e.g. federal, state, voluntary health agencies and private foundations) in a higher education and/or non-profit research environment.
Thorough knowledge of common office management procedures and practices including complex travel arrangements, calendaring, meeting planning, expense reporting, purchasing and inventory management.
Experience carrying out assignments with minimal instruction.
Preferred:
Project management and NIH grant submission experience. Familiarity with federal and state grant rules and processes.
Prior experience in a research and/or academic environment.
Management level administrative support experience.
Experience in creating PowerPoint presentations and creating infographics in various material.
Prior software implementation and project management experience.
EDUCATION
Required
Bachelor's degree or equivalent combination of education and work experience.
SKILLS AND ABILITIES
Required
Demonstrated knowledge of statistical principles and demonstrated ability to do statistical data analysis and interpretation. Demonstrated skills in financial planning, budget analysis, preparation, and maintenance.
Demonstrated analytical skills, including the ability to independently and accurately research, compile, organize, calculate and analyze various types of information, documents, situations and problems to define issues and the ability to formulate and produce concise reports and effectively present information.
Ability to analyze large quantities of financial data, extract pertinent data, compile, analyze and present data effectively and ability to prepare accurate financial reports. Skill in budget preparation, spending pattern analysis. Familiarity with budget justifications, data submissions and other documents related to Federal and private foundation grants and contracts.
Excellent oral and written communication skills utilizing sound judgment, tact, diplomacy, political astuteness, and a recognition of situations requiring confidentiality. Skill and ability to interact professionally and productively with diverse groups including foreign nationals, the business community, faculty, staff, and students.
Demonstrated skill and ability to provide executive level administrative support in anacademic research setting with the demonstrated skill and ability to provide analysis and/or evaluation leading to the development or improvement of administrative policies, procedures, and practices. Demonstrated ability to creatively and analytically resolve problems, make recommendations and projections, and implement new procedures when appropriate.
Demonstrated ability to independently evaluate administrative goals, prioritize plan for implementation, establish timeline, secure and oversee the participation of appropriate contributors, organize materials and ensure quality product within established deadlines.
Excellent English language skills including a superior knowledge of appropriate vocabulary usage, composition (spelling and grammar), editing, proofreading, and knowledge of various report and journal styles. Ability to read and comprehend college-level and post-graduate level materials and extract information as needed.
Skill and ability to prepare and/or incorporate complex and original computerized reports, charts, tables, graphs, slide and other materials.
Experience with standard business office equipment such as photocopier w/ duplex and collate functions, fax machines, PowerPoint projectors, etc.
Hands on experience with the submission of pre, post and renewal grant proposals. Ability to learn and maintain awareness of scientific projects in support of grant writing duties.
Experience in all aspects of coordinating meetings and conferences, including site selection, catering, audiovisual services, travel arrangements, purchasing, honorarium, travel reimbursements etc.
Demonstrated experience in arranging international travel.
Broad understanding of the organization and requirements of the Salk Institute for Biological Studies, including budgetary and other issues, so that accurate communications with these entities are facilitated.
Knowledge of Salk policy and procedures related to fiscal administration (including travel, entertainment and purchasing), academic research appointments, visas, and intellectual property.
The expected pay range for this position is $67,500-$85,000 per annum. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
SPECIAL CONDITIONS OF EMPLOYMENT
Must be willing to work in an animal-related research environment.
Able to occasionally work a flexible schedule based on workload and deadlines.
Must be able to work occasional overtime.
Position may require working in multiple physical locations on campus.
Must be comfortable reporting to supervisor(s) remotely due to physical work location and supervisor's travel schedule.
Must be able to maintain confidentiality.
Successful completion of the Institute’s background investigation.
PHYSICAL REQUIREMENTS/MENTAL ACTIVITIES/ENVIRONMENTAL CONDITIONS
The incumbent in this position will be constantly grasping, keying, sitting, and working indoors.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Seasonal Park Assistant Lead (Multiple Openings) Job ID: 106872 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Temporary CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. This recruitment is for multiple seasonal roles and will remain open until all vacancies have been filled. Applications will be reviewed every Monday morning. Work will begin in April and generally continue through October. PAY AND BENEFITS Hourly Pay Range: starts at $ 19.59 Starting salaries will be within the posted pay range, based on job-related factors, such as relevant experience. This may include military service, paid work, and unpaid work (internships, volunteering, etc.). A temporary status or seasonal status position receives EAP benefits only. Employees will accrue one (1) hour of sick leave for every thirty (30) hours worked with a maximum accrual of eighty (80) hours per year. JOB DETAILS AND QUALIFICATIONS Hourly Pay: Clackamas County Parks is seeking Seasonal Park Assistant Team Leaders to provide excellent customer service along with performing a variety of services and tasks in order to protect, maintain, operate and repair County parks lands, natural areas, campgrounds and day use areas; as well as being a positive presence throughout the parks. Team Leaders, in coordination with Park Rangers, will help communicate and guide implementation of park standards by seasonal park assistants for customer service, cleanliness and safety. Learn more about County Parks These positions are scheduled to work from April to October. Required Minimum Qualifications/ Transferrable Skills:* A minimum of three (3) months of related experience that would provide the required knowledge and skills to perform the responsibilities of this position. Ability to work nights, evenings, and weekends Must be at least 18 years of age at the time of hire Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy Must pass a criminal history check which may include national or state fingerprint records check Must pass a post-offer physical assessment; accommodation requests will be reviewed on an individual basis in compliance with State and Federal legislation Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving polic y Preferred Special Qualifications/ Transferrable Skills:* Supervisory or lead work experience Customer Service experience Prior Park & Recreation experience Written and oral communication skills Current CPR/ First Aid Certification Basic computer and software skills Bookkeeping experience Basic carpentry, plumbing, landscaping and small equipment maintenance skill *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Under direction of the Park Ranger, train and oversee the day to day work and activities of up to five seasonal Park Assistants ensuring workloads are evenly distributed. Maintain positive motivation and performance levels of assigned team. Ensure that daily and weekly task lists assigned to Seasonal Park Assistant Team is performed to park standards Under direction of the Park Ranger, perform occasional administrative tasks and written reports as assigned. Provides customer service to park patrons; assesses and resolves complaints; assists volunteer park hosts as necessary; provides assistance during emergencies; prepares park for special events; assists in traffic control, parking and set up. Collects and accounts for fees in park day use and campground areas; enforces user fee compliance; processes computerized campsite reservations; ensures parks close at scheduled times and may close park as necessary. Informs and educates park users on county ordinances and regulations pertaining to the use of county parks; maintains park safety and health standards; ensures safety compliance. Under direction of a Ranger, performs tasks associated with ongoing seasonal park operations and maintenance requirements. Maintains park operation and maintenance logs and daily activity reports. Under supervision of a Ranger, performs a wide variety of skilled and semi-skilled tasks in the construction, maintenance and repair of parks, park facilities, marine facilities and other public areas. Operates, repairs and maintains a variety of machines, hand and power tools and equipment used to build, repair and replace park improvements and infrastructure; performs campground and day use area cleaning and maintenance and repair such as mowing lawns, clearing roads and trails. Clean and maintain park facilities, gutters, fire pits/grills; loads and delivers firewood; cleans and restocks restrooms, removes refuse and recycling; maintains plants and cultivates trees, shrubs and lawn. Monitors park for safety and fire hazards REQUIRED KNOWLEDGE AND SKILLS Working knowledge and/or skills to: Plan and carry out work assigned; establish and maintain effective working relationships with team members, other county employees, contractors, community service workers, volunteers and the public; communicate effectively, both orally and in writing; interpret and enforce park rules and regulations; prepare and maintain accurate records and reports; operate computer software; safely operate motor vehicles and manual and power tools (mowers, blowers, weed eaters, edgers); construct/repair a variety of park improvements including playground equipment, walkways, tables, benches, steps, trails, campsites, planters, barbecues, and fire pits; install/maintain signs, posts, gates and fences; accurately count and handle cash transactions. WORKING CONDITIONS Position requires frequent standing, walking, squatting, bending, kneeling, twisting, and repetitive forward and overhead reaching. Ability to lift/carry 100 lbs. and push objects weighing up to 90 lbs. Duties involve exposure to inclement weather, noise, dust, chemicals, fumes and continuous work around moving machinery. WORK SCHEDULE This position works up to 40 hours during a work week. Must be able to work nights, weekends and holidays. Seasonal Park Assistant Team Leaders are expected to be available for work from April through October with the possibility of extending into mid-December. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is made. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT Our County Parks program provides outdoor recreation, camping, and land stewardship services to residents and visitors so they can experience clean, safe, and healthy recreation and natural resource opportunities in rural Clackamas County. Learn more about County Parks APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? James Callahan, Recruiter JCallahan@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106872&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-957bb139d84b354da8f130720540ea22
Full Time
Seasonal Park Assistant Lead (Multiple Openings) Job ID: 106872 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Temporary CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. This recruitment is for multiple seasonal roles and will remain open until all vacancies have been filled. Applications will be reviewed every Monday morning. Work will begin in April and generally continue through October. PAY AND BENEFITS Hourly Pay Range: starts at $ 19.59 Starting salaries will be within the posted pay range, based on job-related factors, such as relevant experience. This may include military service, paid work, and unpaid work (internships, volunteering, etc.). A temporary status or seasonal status position receives EAP benefits only. Employees will accrue one (1) hour of sick leave for every thirty (30) hours worked with a maximum accrual of eighty (80) hours per year. JOB DETAILS AND QUALIFICATIONS Hourly Pay: Clackamas County Parks is seeking Seasonal Park Assistant Team Leaders to provide excellent customer service along with performing a variety of services and tasks in order to protect, maintain, operate and repair County parks lands, natural areas, campgrounds and day use areas; as well as being a positive presence throughout the parks. Team Leaders, in coordination with Park Rangers, will help communicate and guide implementation of park standards by seasonal park assistants for customer service, cleanliness and safety. Learn more about County Parks These positions are scheduled to work from April to October. Required Minimum Qualifications/ Transferrable Skills:* A minimum of three (3) months of related experience that would provide the required knowledge and skills to perform the responsibilities of this position. Ability to work nights, evenings, and weekends Must be at least 18 years of age at the time of hire Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy Must pass a criminal history check which may include national or state fingerprint records check Must pass a post-offer physical assessment; accommodation requests will be reviewed on an individual basis in compliance with State and Federal legislation Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving polic y Preferred Special Qualifications/ Transferrable Skills:* Supervisory or lead work experience Customer Service experience Prior Park & Recreation experience Written and oral communication skills Current CPR/ First Aid Certification Basic computer and software skills Bookkeeping experience Basic carpentry, plumbing, landscaping and small equipment maintenance skill *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Under direction of the Park Ranger, train and oversee the day to day work and activities of up to five seasonal Park Assistants ensuring workloads are evenly distributed. Maintain positive motivation and performance levels of assigned team. Ensure that daily and weekly task lists assigned to Seasonal Park Assistant Team is performed to park standards Under direction of the Park Ranger, perform occasional administrative tasks and written reports as assigned. Provides customer service to park patrons; assesses and resolves complaints; assists volunteer park hosts as necessary; provides assistance during emergencies; prepares park for special events; assists in traffic control, parking and set up. Collects and accounts for fees in park day use and campground areas; enforces user fee compliance; processes computerized campsite reservations; ensures parks close at scheduled times and may close park as necessary. Informs and educates park users on county ordinances and regulations pertaining to the use of county parks; maintains park safety and health standards; ensures safety compliance. Under direction of a Ranger, performs tasks associated with ongoing seasonal park operations and maintenance requirements. Maintains park operation and maintenance logs and daily activity reports. Under supervision of a Ranger, performs a wide variety of skilled and semi-skilled tasks in the construction, maintenance and repair of parks, park facilities, marine facilities and other public areas. Operates, repairs and maintains a variety of machines, hand and power tools and equipment used to build, repair and replace park improvements and infrastructure; performs campground and day use area cleaning and maintenance and repair such as mowing lawns, clearing roads and trails. Clean and maintain park facilities, gutters, fire pits/grills; loads and delivers firewood; cleans and restocks restrooms, removes refuse and recycling; maintains plants and cultivates trees, shrubs and lawn. Monitors park for safety and fire hazards REQUIRED KNOWLEDGE AND SKILLS Working knowledge and/or skills to: Plan and carry out work assigned; establish and maintain effective working relationships with team members, other county employees, contractors, community service workers, volunteers and the public; communicate effectively, both orally and in writing; interpret and enforce park rules and regulations; prepare and maintain accurate records and reports; operate computer software; safely operate motor vehicles and manual and power tools (mowers, blowers, weed eaters, edgers); construct/repair a variety of park improvements including playground equipment, walkways, tables, benches, steps, trails, campsites, planters, barbecues, and fire pits; install/maintain signs, posts, gates and fences; accurately count and handle cash transactions. WORKING CONDITIONS Position requires frequent standing, walking, squatting, bending, kneeling, twisting, and repetitive forward and overhead reaching. Ability to lift/carry 100 lbs. and push objects weighing up to 90 lbs. Duties involve exposure to inclement weather, noise, dust, chemicals, fumes and continuous work around moving machinery. WORK SCHEDULE This position works up to 40 hours during a work week. Must be able to work nights, weekends and holidays. Seasonal Park Assistant Team Leaders are expected to be available for work from April through October with the possibility of extending into mid-December. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is made. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT Our County Parks program provides outdoor recreation, camping, and land stewardship services to residents and visitors so they can experience clean, safe, and healthy recreation and natural resource opportunities in rural Clackamas County. Learn more about County Parks APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? James Callahan, Recruiter JCallahan@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106872&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-957bb139d84b354da8f130720540ea22
Seasonal Park Assistant (Multiple Openings) Job ID: 106871 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Seasonal CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. This recruitment is for multiple seasonal roles and will remain open until all vacancies have been filled. Applications will be reviewed every Monday morning. We reserve the right to close this recruitment at any time on or after that date. Work will generally start mid-May and continue through mid-September. Earlier or later start dates are available as needed. PAY AND BENEFITS Hourly Pay Range: starting at $ 18.25 Starting salaries will be within the posted pay range, based on job-related factors, such as relevant experience. This may include military service, paid work, and unpaid work (internships, volunteering, etc.). A temporary status or seasonal status position receives EAP benefits only. Employees will accrue one (1) hour of sick leave for every thirty (30) hours worked with a maximum accrual of eighty (80) hours per year JOB DETAILS AND QUALIFICATIONS Clackamas County Parks is seeking Seasonal Park Assistants to provide excellent customer service, perform landscaping, janitorial, and other tasks in order to protect, maintain, operate and repair County parks lands and facilities, and be a positive presence in the parks. This recruitment is for multiple seasonal roles (generally 3 to 6 months), and will remain open until all vacancies have been filled. Applications reviewed every Monday morning. These positions will work from mid-May to mid-September. These are full-time, 40 hour per week positions. A limited number of part-time, 20 hour per week positions are also available. Learn more about County Parks Required Minimum Qualifications/ Transferrable Skills:* Must be at least 18 years of age at the time of hire Ability to work nights, weekends, and holidays Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy. Must pass a criminal history check which may include national or state fingerprint records check Must pass a post-offer physical assessment; accommodation requests will be reviewed on an individual basis in compliance with State and Federal legislation Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Customer Service experience Prior Park & Recreation experience Written and oral communication skills Current CPR/ First Aid Certification Basic computer and software skills Bookkeeping experience Basic carpentry, plumbing, landscaping and small equipment maintenance skills *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Provides customer service to park patrons; assesses and resolves complaints; assists volunteer park hosts as necessary; provides assistance during emergencies; prepares park for special events; assists in traffic control, parking and set up. Collects and accounts for fees in park day use and campground areas; enforces user fee compliance; processes computerized campsite reservations; ensures parks close at scheduled times and may close park as necessary. Informs and educates park users on county ordinances and regulations pertaining to the use of county parks; maintains park safety and health standards; ensures safety compliance. Under direction of a Ranger, performs tasks associated with ongoing seasonal park operations and maintenance requirements. Maintains park operation and maintenance logs and daily activity reports. Under supervision of a Ranger, performs a wide variety of skilled and semi-skilled tasks in the construction, maintenance and repair of parks, park facilities, marine facilities and other public areas. Operates, repairs and maintains a variety of machines, hand and power tools and equipment used to build, repair and replace park improvements and infrastructure; performs campground and day use area cleaning and maintenance and repair such as mowing lawns, clearing roads and trails. Clean and maintain park facilities, gutters, fire pits/grills; loads and delivers firewood; cleans and restocks restrooms, removes refuse and recycling; maintains plants and cultivates trees, shrubs and lawn. Monitors park for safety and fire hazards. WORKING CONDITIONS Working knowledge and/or skills to: Carry out work assigned; establish and maintain effective working relationships with team members, other county employees, contractors, community service workers, volunteers and the public; communicate effectively, both orally and in writing; interpret and enforce park rules and regulations; prepare and maintain accurate records and reports; operate computer software; safely operate motor vehicles and manual and power tools (mowers, blowers, weed eaters, edgers); construct/repair a variety of park improvements including playground equipment, walkways, tables, benches, steps, trails, campsites, planters, barbecues, and fire pits; install/maintain signs, posts, gates and fences; accurately count and handle cash transactions. WORKING CONDITIONS Position requires frequent standing, walking, squatting, bending, kneeling, twisting, and repetitive forward and overhead reaching. Ability to lift/carry 100 lbs. and push objects weighing up to 90 lbs. Duties involve exposure to inclement weather, noise, dust, chemicals, fumes and continuous work around moving machinery. WORK SCHEDULE Full-time positions work up to 40 hours during a work week. Must be able to work nights, weekends, and holidays. Seasonal Park Assistants are expected to be available for work from mid-May through mid-September. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is made. A limited number of part-time positions are available. Part-time positions work 20 hours during a work week (2 shifts) and must be able to work a Tuesday/Wednesday shift or a Saturday/Sunday shift. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT Our County Parks program provides outdoor recreation, camping, and land stewardship services to residents and visitors so they can experience clean, safe, and healthy recreation and natural resource opportunities in rural Clackamas County. Learn more about County Parks APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? James Callahan, Recruiter JCallahan@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106871&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-8767f88c2d8bed4f880966344064cab6
Full Time
Seasonal Park Assistant (Multiple Openings) Job ID: 106871 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Seasonal CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. This recruitment is for multiple seasonal roles and will remain open until all vacancies have been filled. Applications will be reviewed every Monday morning. We reserve the right to close this recruitment at any time on or after that date. Work will generally start mid-May and continue through mid-September. Earlier or later start dates are available as needed. PAY AND BENEFITS Hourly Pay Range: starting at $ 18.25 Starting salaries will be within the posted pay range, based on job-related factors, such as relevant experience. This may include military service, paid work, and unpaid work (internships, volunteering, etc.). A temporary status or seasonal status position receives EAP benefits only. Employees will accrue one (1) hour of sick leave for every thirty (30) hours worked with a maximum accrual of eighty (80) hours per year JOB DETAILS AND QUALIFICATIONS Clackamas County Parks is seeking Seasonal Park Assistants to provide excellent customer service, perform landscaping, janitorial, and other tasks in order to protect, maintain, operate and repair County parks lands and facilities, and be a positive presence in the parks. This recruitment is for multiple seasonal roles (generally 3 to 6 months), and will remain open until all vacancies have been filled. Applications reviewed every Monday morning. These positions will work from mid-May to mid-September. These are full-time, 40 hour per week positions. A limited number of part-time, 20 hour per week positions are also available. Learn more about County Parks Required Minimum Qualifications/ Transferrable Skills:* Must be at least 18 years of age at the time of hire Ability to work nights, weekends, and holidays Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy. Must pass a criminal history check which may include national or state fingerprint records check Must pass a post-offer physical assessment; accommodation requests will be reviewed on an individual basis in compliance with State and Federal legislation Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Customer Service experience Prior Park & Recreation experience Written and oral communication skills Current CPR/ First Aid Certification Basic computer and software skills Bookkeeping experience Basic carpentry, plumbing, landscaping and small equipment maintenance skills *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Provides customer service to park patrons; assesses and resolves complaints; assists volunteer park hosts as necessary; provides assistance during emergencies; prepares park for special events; assists in traffic control, parking and set up. Collects and accounts for fees in park day use and campground areas; enforces user fee compliance; processes computerized campsite reservations; ensures parks close at scheduled times and may close park as necessary. Informs and educates park users on county ordinances and regulations pertaining to the use of county parks; maintains park safety and health standards; ensures safety compliance. Under direction of a Ranger, performs tasks associated with ongoing seasonal park operations and maintenance requirements. Maintains park operation and maintenance logs and daily activity reports. Under supervision of a Ranger, performs a wide variety of skilled and semi-skilled tasks in the construction, maintenance and repair of parks, park facilities, marine facilities and other public areas. Operates, repairs and maintains a variety of machines, hand and power tools and equipment used to build, repair and replace park improvements and infrastructure; performs campground and day use area cleaning and maintenance and repair such as mowing lawns, clearing roads and trails. Clean and maintain park facilities, gutters, fire pits/grills; loads and delivers firewood; cleans and restocks restrooms, removes refuse and recycling; maintains plants and cultivates trees, shrubs and lawn. Monitors park for safety and fire hazards. WORKING CONDITIONS Working knowledge and/or skills to: Carry out work assigned; establish and maintain effective working relationships with team members, other county employees, contractors, community service workers, volunteers and the public; communicate effectively, both orally and in writing; interpret and enforce park rules and regulations; prepare and maintain accurate records and reports; operate computer software; safely operate motor vehicles and manual and power tools (mowers, blowers, weed eaters, edgers); construct/repair a variety of park improvements including playground equipment, walkways, tables, benches, steps, trails, campsites, planters, barbecues, and fire pits; install/maintain signs, posts, gates and fences; accurately count and handle cash transactions. WORKING CONDITIONS Position requires frequent standing, walking, squatting, bending, kneeling, twisting, and repetitive forward and overhead reaching. Ability to lift/carry 100 lbs. and push objects weighing up to 90 lbs. Duties involve exposure to inclement weather, noise, dust, chemicals, fumes and continuous work around moving machinery. WORK SCHEDULE Full-time positions work up to 40 hours during a work week. Must be able to work nights, weekends, and holidays. Seasonal Park Assistants are expected to be available for work from mid-May through mid-September. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is made. A limited number of part-time positions are available. Part-time positions work 20 hours during a work week (2 shifts) and must be able to work a Tuesday/Wednesday shift or a Saturday/Sunday shift. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT Our County Parks program provides outdoor recreation, camping, and land stewardship services to residents and visitors so they can experience clean, safe, and healthy recreation and natural resource opportunities in rural Clackamas County. Learn more about County Parks APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? James Callahan, Recruiter JCallahan@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106871&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-8767f88c2d8bed4f880966344064cab6
Seasonal Park Assistant Lead (Multiple Openings) Job ID: 106872 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Temporary CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. This recruitment is for multiple seasonal roles and will remain open until all vacancies have been filled. Applications will be reviewed every Monday morning. Work will begin in April and generally continue through October. PAY AND BENEFITS Hourly Pay Range: starts at $ 19.59 Starting salaries will be within the posted pay range, based on job-related factors, such as relevant experience. This may include military service, paid work, and unpaid work (internships, volunteering, etc.). A temporary status or seasonal status position receives EAP benefits only. Employees will accrue one (1) hour of sick leave for every thirty (30) hours worked with a maximum accrual of eighty (80) hours per year. JOB DETAILS AND QUALIFICATIONS Hourly Pay: Clackamas County Parks is seeking Seasonal Park Assistant Team Leaders to provide excellent customer service along with performing a variety of services and tasks in order to protect, maintain, operate and repair County parks lands, natural areas, campgrounds and day use areas; as well as being a positive presence throughout the parks. Team Leaders, in coordination with Park Rangers, will help communicate and guide implementation of park standards by seasonal park assistants for customer service, cleanliness and safety. Learn more about County Parks These positions are scheduled to work from April to October. Required Minimum Qualifications/ Transferrable Skills:* A minimum of three (3) months of related experience that would provide the required knowledge and skills to perform the responsibilities of this position. Ability to work nights, evenings, and weekends Must be at least 18 years of age at the time of hire Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy Must pass a criminal history check which may include national or state fingerprint records check Must pass a post-offer physical assessment; accommodation requests will be reviewed on an individual basis in compliance with State and Federal legislation Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving polic y Preferred Special Qualifications/ Transferrable Skills:* Supervisory or lead work experience Customer Service experience Prior Park & Recreation experience Written and oral communication skills Current CPR/ First Aid Certification Basic computer and software skills Bookkeeping experience Basic carpentry, plumbing, landscaping and small equipment maintenance skill *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Under direction of the Park Ranger, train and oversee the day to day work and activities of up to five seasonal Park Assistants ensuring workloads are evenly distributed. Maintain positive motivation and performance levels of assigned team. Ensure that daily and weekly task lists assigned to Seasonal Park Assistant Team is performed to park standards Under direction of the Park Ranger, perform occasional administrative tasks and written reports as assigned. Provides customer service to park patrons; assesses and resolves complaints; assists volunteer park hosts as necessary; provides assistance during emergencies; prepares park for special events; assists in traffic control, parking and set up. Collects and accounts for fees in park day use and campground areas; enforces user fee compliance; processes computerized campsite reservations; ensures parks close at scheduled times and may close park as necessary. Informs and educates park users on county ordinances and regulations pertaining to the use of county parks; maintains park safety and health standards; ensures safety compliance. Under direction of a Ranger, performs tasks associated with ongoing seasonal park operations and maintenance requirements. Maintains park operation and maintenance logs and daily activity reports. Under supervision of a Ranger, performs a wide variety of skilled and semi-skilled tasks in the construction, maintenance and repair of parks, park facilities, marine facilities and other public areas. Operates, repairs and maintains a variety of machines, hand and power tools and equipment used to build, repair and replace park improvements and infrastructure; performs campground and day use area cleaning and maintenance and repair such as mowing lawns, clearing roads and trails. Clean and maintain park facilities, gutters, fire pits/grills; loads and delivers firewood; cleans and restocks restrooms, removes refuse and recycling; maintains plants and cultivates trees, shrubs and lawn. Monitors park for safety and fire hazards REQUIRED KNOWLEDGE AND SKILLS Working knowledge and/or skills to: Plan and carry out work assigned; establish and maintain effective working relationships with team members, other county employees, contractors, community service workers, volunteers and the public; communicate effectively, both orally and in writing; interpret and enforce park rules and regulations; prepare and maintain accurate records and reports; operate computer software; safely operate motor vehicles and manual and power tools (mowers, blowers, weed eaters, edgers); construct/repair a variety of park improvements including playground equipment, walkways, tables, benches, steps, trails, campsites, planters, barbecues, and fire pits; install/maintain signs, posts, gates and fences; accurately count and handle cash transactions. WORKING CONDITIONS Position requires frequent standing, walking, squatting, bending, kneeling, twisting, and repetitive forward and overhead reaching. Ability to lift/carry 100 lbs. and push objects weighing up to 90 lbs. Duties involve exposure to inclement weather, noise, dust, chemicals, fumes and continuous work around moving machinery. WORK SCHEDULE This position works up to 40 hours during a work week. Must be able to work nights, weekends and holidays. Seasonal Park Assistant Team Leaders are expected to be available for work from April through October with the possibility of extending into mid-December. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is made. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT Our County Parks program provides outdoor recreation, camping, and land stewardship services to residents and visitors so they can experience clean, safe, and healthy recreation and natural resource opportunities in rural Clackamas County. Learn more about County Parks APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? James Callahan, Recruiter JCallahan@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106872&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-f7417975a3025c4faf615a3192141d3d
Full Time
Seasonal Park Assistant Lead (Multiple Openings) Job ID: 106872 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Temporary CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. This recruitment is for multiple seasonal roles and will remain open until all vacancies have been filled. Applications will be reviewed every Monday morning. Work will begin in April and generally continue through October. PAY AND BENEFITS Hourly Pay Range: starts at $ 19.59 Starting salaries will be within the posted pay range, based on job-related factors, such as relevant experience. This may include military service, paid work, and unpaid work (internships, volunteering, etc.). A temporary status or seasonal status position receives EAP benefits only. Employees will accrue one (1) hour of sick leave for every thirty (30) hours worked with a maximum accrual of eighty (80) hours per year. JOB DETAILS AND QUALIFICATIONS Hourly Pay: Clackamas County Parks is seeking Seasonal Park Assistant Team Leaders to provide excellent customer service along with performing a variety of services and tasks in order to protect, maintain, operate and repair County parks lands, natural areas, campgrounds and day use areas; as well as being a positive presence throughout the parks. Team Leaders, in coordination with Park Rangers, will help communicate and guide implementation of park standards by seasonal park assistants for customer service, cleanliness and safety. Learn more about County Parks These positions are scheduled to work from April to October. Required Minimum Qualifications/ Transferrable Skills:* A minimum of three (3) months of related experience that would provide the required knowledge and skills to perform the responsibilities of this position. Ability to work nights, evenings, and weekends Must be at least 18 years of age at the time of hire Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy Must pass a criminal history check which may include national or state fingerprint records check Must pass a post-offer physical assessment; accommodation requests will be reviewed on an individual basis in compliance with State and Federal legislation Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving polic y Preferred Special Qualifications/ Transferrable Skills:* Supervisory or lead work experience Customer Service experience Prior Park & Recreation experience Written and oral communication skills Current CPR/ First Aid Certification Basic computer and software skills Bookkeeping experience Basic carpentry, plumbing, landscaping and small equipment maintenance skill *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Under direction of the Park Ranger, train and oversee the day to day work and activities of up to five seasonal Park Assistants ensuring workloads are evenly distributed. Maintain positive motivation and performance levels of assigned team. Ensure that daily and weekly task lists assigned to Seasonal Park Assistant Team is performed to park standards Under direction of the Park Ranger, perform occasional administrative tasks and written reports as assigned. Provides customer service to park patrons; assesses and resolves complaints; assists volunteer park hosts as necessary; provides assistance during emergencies; prepares park for special events; assists in traffic control, parking and set up. Collects and accounts for fees in park day use and campground areas; enforces user fee compliance; processes computerized campsite reservations; ensures parks close at scheduled times and may close park as necessary. Informs and educates park users on county ordinances and regulations pertaining to the use of county parks; maintains park safety and health standards; ensures safety compliance. Under direction of a Ranger, performs tasks associated with ongoing seasonal park operations and maintenance requirements. Maintains park operation and maintenance logs and daily activity reports. Under supervision of a Ranger, performs a wide variety of skilled and semi-skilled tasks in the construction, maintenance and repair of parks, park facilities, marine facilities and other public areas. Operates, repairs and maintains a variety of machines, hand and power tools and equipment used to build, repair and replace park improvements and infrastructure; performs campground and day use area cleaning and maintenance and repair such as mowing lawns, clearing roads and trails. Clean and maintain park facilities, gutters, fire pits/grills; loads and delivers firewood; cleans and restocks restrooms, removes refuse and recycling; maintains plants and cultivates trees, shrubs and lawn. Monitors park for safety and fire hazards REQUIRED KNOWLEDGE AND SKILLS Working knowledge and/or skills to: Plan and carry out work assigned; establish and maintain effective working relationships with team members, other county employees, contractors, community service workers, volunteers and the public; communicate effectively, both orally and in writing; interpret and enforce park rules and regulations; prepare and maintain accurate records and reports; operate computer software; safely operate motor vehicles and manual and power tools (mowers, blowers, weed eaters, edgers); construct/repair a variety of park improvements including playground equipment, walkways, tables, benches, steps, trails, campsites, planters, barbecues, and fire pits; install/maintain signs, posts, gates and fences; accurately count and handle cash transactions. WORKING CONDITIONS Position requires frequent standing, walking, squatting, bending, kneeling, twisting, and repetitive forward and overhead reaching. Ability to lift/carry 100 lbs. and push objects weighing up to 90 lbs. Duties involve exposure to inclement weather, noise, dust, chemicals, fumes and continuous work around moving machinery. WORK SCHEDULE This position works up to 40 hours during a work week. Must be able to work nights, weekends and holidays. Seasonal Park Assistant Team Leaders are expected to be available for work from April through October with the possibility of extending into mid-December. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is made. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT Our County Parks program provides outdoor recreation, camping, and land stewardship services to residents and visitors so they can experience clean, safe, and healthy recreation and natural resource opportunities in rural Clackamas County. Learn more about County Parks APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? James Callahan, Recruiter JCallahan@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106872&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-f7417975a3025c4faf615a3192141d3d