Program and Communications Assistant

  • Grantmakers for Education
  • Remote position, company based in Portland, OR - Employees are nationwide.
Full Time Admin-Clerical Communications Nonprofit Program Management

Job Description

Program and Communications Assistant


Grantmakers for Education (GFE) is seeking a professional program and communications assistant who is highly detail-oriented, creative and committed to helping us achieve our purpose of strengthening philanthropy to improve outcomes and expand opportunities for all learners.


Our Organization

The mission of Grantmakers for Education is to improve outcomes for all learners by serving as a trusted partner for all education philanthropists as they adapt to the changes impacting our world. GFE brings together hundreds of private and public philanthropies committed to improving public education, including closing the achievement gap for students from all backgrounds, improving teaching and leadership and fostering innovation and new models for learning. We provide a forum for interaction and engagement for our members that builds upon and deepens the impacts of their individual investments by enhancing their knowledge about effective education strategies and high-impact grantmaking strategies.


It is an exciting and inspiring time to join our team as we position the organization to exceed the expectations and needs of its members and continue to develop programs and services that focus on the most critical education matters ahead.


GFE offers a culture of committed team members working toward a common cause, competitive salary and benefits options, and generous vacation policies. While our workplace is virtual, we function as a supportive and coordinated team.


For more information about our work and results, please visit


Job Description

The program and communications assistant provides administrative support to the program and communications teams. The position reports to the senior program manager, and is part of a team led by the director of program strategy and effectiveness. Approximately 80% of the role will focus on program support; 20% of the role will focus on communications support, under the direction of the senior communications manager.  


The program and communications assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, attention to detail, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The program and communications assistant will have the ability to work independently on projects from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.


Roles and Responsibilities

Program Support

  • Conducts research on best practices, tools, and technologies to be considered for implementation within GFE programs.
  • Leads the planning and implementation of programs as assigned by the executive director, director of program design and effectiveness, or senior program manager
  • Plans, schedules, and leads prep calls and other logistical efforts for programs where needed.
  • Assists with the creation and management of project work plans.
  • Manages the programs inbox.
  • Creates and manages databases to organize program processes, monitor progress, and support planning and execution.
  • Prepares program materials as assigned such as PowerPoint decks, presentations and talking points.


Communications Support

  • Engages in planning, tracking and analysis for a variety of communication functions including social media.
  • Drafts communications.
  • Makes updates to websites.
  • Edits images and videos.


General Support

  • Completes a broad variety of detailed administrative tasks.
  • Manages a variety of special projects as needed.
  • Completes critical aspects of deliverables with a hands-on approach.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.



  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
  • Excellent written and verbal communication skills.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Interest and aptitude for growing into increasing responsibility for GFE social media presence.


Emotional Maturity

  • Highly flexible in approach, recognizing that dealing with unpredictability and change will be an ongoing part of the job.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
  • Forward thinker who actively seeks opportunities and proposes solutions.


Education and Experience

  • Bachelor's degree required.
  • Demonstrated effectiveness in the workplace. 1-3 years’ experience supporting dynamic teams, ideally in the nonprofit space.
  • Experience and interest in internal and external communications, partnership development and fund development.
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, web and social media platforms.
  • Experienced in Creative Cloud platforms such as Photoshop and Premiere Pro, and knows basic css/html.
  • Strong ability and willingness to learn new technologies.



GFE offers competitive compensation, an excellent benefits package (including fully paid health insurance and a generous employer retirement contribution), and a collegial, casual and flexible work environment. We have operated in a remote work environment for several years and will continue to do so in the future.


To Apply


To apply, please submit an updated resume and a detailed cover letter addressing why you are interested in the mission of Grantmakers for Education and the executive assistant role specifically to Applications are reviewed on a rolling basis and the role will be open until filled.


Grantmakers for Education is an equal opportunity employer and strongly encourages applications from people of color, persons with disabilities, women, and LGBTQ+, and other underrepresented applicants. Our organization acknowledges that not everyone experiences the same barriers to success in the workplace, and we are committed to supporting the advancement of people of color in the workplace.


Diversity, equity and inclusion are key values for Grantmakers for Education. These values allow our board, staff and members to be their best selves and experience the richness of our collective strength. It is through this strength that we increase our individual and organizational capacity to achieve our vision for an inclusive society by supporting an equitable education system. Successful candidates will commit to an equitable and inclusive workplace, including but not limited to: racial equity, accessibility for individuals with disabilities, use of gender inclusive language, and cultural sensitivity.


Administrative Support

Education Requirements

Bachelor's Degree