Contract Administrator will work with a small team of contract professionals to manage the Denver Department of Parks & Recreation’s ~600 contracts that include, but are not limited to, revenue, expenditure, concessions, grants, and non-financial agreements. The Contract Administrator will be tasked with managing the proposal and contract implementation process from conception to implementation, as well as inspecting and documenting the execution of current contracts between Parks & Recreation and external parties.
Denver's Department of Parks and Recreation boasts one of the most expansive and diverse park systems in the Rocky Mountain West, offering more than 250 urban parks; eight golf courses; over 14,000 acres of mountain parks; the Buffalo Bill Museum; over 80,000 trees; and more. Parks & Recreation also provides and manages 30 neighborhood recreation centers that offer hundreds of affordable programs throughout the year to the community. The Contract Administrator is responsible for full performance professional work developing, negotiating, implementing, and monitoring contracts for the City to ensure effective procurement and delivery of services.
Starting Pay Range: $62,465 - $99,944/year based on experience and education.
- Develops, documents, and establishes policy for all necessary contractual parameters; develops requests for proposals
- Markets opportunities for contracting to provide goods and services to the city; moderates pre-proposal conferences and reviews proposals and financial information submitted; and develops and oversees evaluation parameters
- Tracks and responds to market changes; works with stakeholders and determines operational or other efficiencies for improving performance; researches various markets and economic conditions; analyzes revenue data; and prepares reports and recommendations for management
- Assists with negotiation of the final terms of contracts, which may include developing contracts, and manages contracts of specific vendors, services, or projects
- Provides technical guidance to staff and contractors, recommends and coordinates the implementation of policies and procedures for assigned functions, and assists in developing new policies and procedures
- Performs on-site inspections to verify compliance with contracts, including rules and regulations; responds to inquiries and audits
- Acts as a liaison to the City Attorney’s Office, follows prospective contracts throughout the review process, and coordinates actions for breach of contract situations
- Makes presentations to contractors, city department heads, and public interest groups, and provides information on contract policies and procedures and on general business management
- Maintains a tracking system of contract files throughout the term of the contract, archives all resource documents, and completes reports for management on contractor performance
- Performs some or all of the elements of lead work including providing training on contract administration techniques, policies and procedures, and resolving problems encountered during daily operations
- Coordinates internal review committees and recommends contract renewals, extensions, amendments and modifications
- Performs other related duties as assigned or requested
The ideal candidate has exceptional attention to detail, excellent written communication and presentation skills, and strong prioritization and organizational skills. The ideal candidate also has experience synthesizing complex or legal language, identifying important contract compliance requirements, and clearly documenting progress and resulting information.
The candidate will be confident working independently as well as with cross-department teams. Additionally, our candidate will possess the following:
- Experience managing 200+ professional service/grant/expenditure/revenue contracts simultaneously (not commodity/goods)
- Experience handling diverse types of contracts across multiple departments and vendors, preferably with a governmental entity or municipality
- Experience interpreting legal contracts and grant language, and applying terms and conditions in context
- Experience managing contract compliance in a high-volume environment
- Experience with the following systems is preferred, but not required:
- Alfresco or JAGGAER
We realize that your time is valuable, so please do not apply unless you possess the following minimum requirements:
- Education: Bachelor's Degree in Business Administration, Public Administration, Political Science, Management, or a related field
- Experience Requirement: Three (3) years of professional experience performing contract negotiation, contract administration, or conducting research and analysis in an area such as budget, compliance issues, or accounting
- Education & Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post high school education. Additional appropriate education may be substituted for the minimum experience requirements
- Licensures/Certification(s): Requires a valid Driver's License at the time of application. Licenses and certifications must be kept current as a condition of employment
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