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Lowenstein Sandler is one of the most sophisticated law firms in the United States, with over 350 lawyers and 300 business services professionals serving clients from offices in New York, Palo Alto, New Jersey, Utah, and Washington, D.C. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to a diverse, equitable, and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.
Reports to: Administrative Director, Litigation
What You Will Do:
The Litigation Case Manager will assist Litigation attorneys in all phases of the litigation process, from the discovery period through trial and on to post-trial findings and appeals. The Case Manager also serves as a liaison between junior paralegals and attorneys on their team to facilitate the completion of tasks and assignments, and assists the Administrative Director, Litigation in the training of staff, coordinating department projects, preparing reports when necessary, and working with members of other departments, while maintaining a regular paralegal caseload.
Essential Job Requirements include, but are not limited to:
- Adherence to all administrative deadlines, including weekly E-Signer updates to workload and status of availability, time entry deadlines in Aderant and time sheet deadlines in UltiPro, as set by the firm or manager;
- Timely completion of all goals as discussed with manager and drafted in the Performance Management evaluation process;
- Regularly check e-mail when away from the office for assignment notifications from manager and case related communications from attorneys;
- Meet all billable requirements (as applicable) set by the Department;
- Organize and maintain electronic and hard copy files for assigned cases.
- Manage and advise case teams throughout the duration of cases to ensure effective litigation project management, Practice Support services, and team staffing decisions;
- Maintain a docket for each pending matter before a court, arbitration panel or governmental agency, as requested by attorneys;
- Handle court filings and all issues arising from service of process to ensure that they are completed timely and in compliance with court rules and procedures;
- Review all incoming documents, court papers, etc., docket the appropriate due dates and notify the attorneys of the developments in their case;
- Maintain a diary, calendar and tickler system to keep the attorneys informed of the status of each matter, and notify and remind the responsible attorneys about upcoming events and deadlines;
- Draft discovery documents and pleadings for attorney review;
- Proofread briefs, memoranda of law, opinions and other documents, and perform cite and cross-reference checks;
- Perform non-legal research using various research tools, Westlaw LexisNexis, PACER, SEC/EDGAR and other systems
- Review and analyze documents for production, categorizing documents by subject, preparing chronologies of facts, and reviewing transcripts during the discovery phase
- Work closely with Practice Support and team attorneys to manage and track complex document productions and/or procure third-party technical solutions for document review and discovery projects;
- Responsible for all phases of trial and arbitration preparation, including tracking exhibits, assisting with technology and working with court reporters, courtroom personnel, hotel contacts, vendors, clients, and witnesses.
- Keep abreast of developments, procedures, rules and requirements in the forums where the firm practices, as well as general state and federal practice;
- Assist Administrative Director, Litigation with coordinating and conducting department meetings and training sessions for attorneys on paralegal utilization;
- Maintain positive, collaborative relationships with court personnel and colleagues in other firms;
- Other tasks as may be assigned
Skills, Knowledge and Abilities:
- Bachelor's degree required. JD preferred;
- Six+ years Case Management experience;
- Demonstrated knowledge of New York and New Jersey federal, state, and local court rules, procedures, and practices;
- Substantial experience computing calendar deadlines for federal and state courts;
- Experience with calendaring or docketing systems, such as BEC Legal;
- Knowledge of Electronic Court Filing (ECF) rules and practices;
- Advanced understanding of discovery and trial applications, such as Eclipse, Relativity, Concordance, Trial Director, et) and how to use them to effectively support litigation
- Ability to work independently and perform all responsibilities remotely
- Ability to interact with all levels of Firm Personnel, including attorneys, secretaries, paralegals, and other administrative staff;
- Strong organization skills;
- Excellent client service skills;
- Excellent oral and written communication skills;
- Strong analytical and problem solving skills.
Office Location: New York, NY
Schedule: 9:30 am to 5:30 pm and additional hours as work requires.
Amount of Travel Required: Regular travel/interaction with New Jersey office is required.
Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.
Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.