Senior Account Clerk

  • Monterey County
  • Salinas California
  • 670 views
Full Time Accounting

Job Description

SENIOR ACCOUNT CLERK

$3,346 - $4,570 MONTHLY

FINAL FILING DATE: Monday, August 30, 2020                                                             Exam: 20/80J22/07CH

The County of Monterey is seeking motivated individuals to fill current vacancies in the Sheriff’s Office, Health Department and Resource Management Agency (RMA).

Sheriff’s Office: Delivers public safety to the residents of Monterey County by providing 24-hour uniformed patrol, investigations, custody services, court security, and law enforcement support.

This position is responsible of processing accounts payable and receivable; researches and monitors the Sheriff’s external bank accounts daily for fraudulent transactions; reports and works with the Investigations Unit; and assist in processing payroll.

Health Dept.: The Environmental Health Bureau is a division of the Monterey County Health Department and consists of 8 programs: Cannabis Management Services, Consumer Health Protection Services, Drinking Water Protection Services, Environmental Health Review services, Hazardous Materials Management Services, Recycling Resource and Recovery Services, Solid Waste Management Services and Administration/Finance. With an operating budget of $11.7 million and approximately 70 professional, paraprofessional and support staff employees at three site locations in Salinas, Monterey and King City, the staff of the Environmental Health Bureau is dedicated to safeguarding the residents and resources of Monterey County by providing services that help promote responsible business practices, by providing educational opportunities to industry workers and the public, and when necessary, by enforcing Environmental Health principles and law.

RMA: Brings together a range of Land Use and Capital services, including Building Services, Planning, Public Works, Facilities, and Parks to ensure reasonable and safe development, plan for the future needs of the County, manage infrastructure and county facilities, and protect natural resources.

These two vacant positions are responsible of processing accounts payable: including completing payments and controlling expenses by receiving payments, plus processing, verifying and reconciling invoices.

This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority in accordance with the Flexible Staffing Program and Guidelines.

The Eligible List established by this recruitment may be used to fill current and future vacancies County-wide as they arise.  

EXAMPLES OF DUTIES

  • Posts financial data to a variety of bookkeeping records including account cards, journals, ledgers and logs; sorts and verifies source documents for accuracy.

  • Receives and disburses funds; may prepare and sign checks; balances funds received with logs and journals.
  • Following general procedures, summarizes and reconciles financial transactions recorded on various logs, journals and ledgers; posts adjustments to records as needed to balance records and to correct errors in the status of accounts.
  • Keeps statistical records of departmental activities and of work performed.
  • Responds to questions regarding financial transactions by reviewing files and records; prepares special reports in response to general directives.
  • Batches, codes and records data for entry to computer systems; may use computer terminal to enter and retrieve data.
  • May maintain departmental payroll records, prepare requisitions and process payment authorizations; keeps records of these transactions.
  • Computes fees, penalties and interest charges.
  • Composes and types routines correspondence.
  • Prepares new bookkeeping records and resolves difficult bookkeeping problems with assistance from supervisors and professional accountants.
  • May assist in the supervision of other clerical staff by reviewing work for accuracy, participating in the selection of new employees, reviewing the performance of subordinate employees, answering questions and providing training.

THE SUCCESFUL CANDIDATE

Will demonstrate the following knowledge, skills and abilities:

Skill and Ability to: Read, understand and apply written regulations and to follow detailed oral and written instructions; Prepare financial and statistical summaries using Microsoft Excel or other spreadsheet/accounting software; Make arithmetical computations rapidly and accurately; Locate and correct discrepancies or errors in financial or statistical documents, contractual agreements, and pay vs. fee structures; Review work for accuracy and procedural correctness; Establish and maintain effective communication and working relationships with those contacted through the course of work; Work neatly, accurately, and systematically; Work in a fast-paced environment.

EXAMPLES OF EXPERIENCE/EDUCATION/TRAINING

Examples of ways to acquire the required knowledge and skills are:

 Working knowledge of:

  • Record keeping procedures
  • General office procedures
  • Principles and practices of bookkeeping

Training: Completion of a training course leading to an account/statistical clerk certificate and six months of supervised on the job training. OR Experience: Eighteen months of experience performing statistical and financial record keeping tasks equivalent to an Account Clerk in Monterey County.

ADDITIONAL INFORMATION

Conditions of employment include, but are not limited to:

Some positions may require applicants to successfully pass a thorough background investigation which includes a polygraph examination or voice stress analysis. Provide a telephone number or means by which employee can be reached.

Visit the Monterey County website to view the complete job description:

http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/class-specifications

Benefits: Monterey County offers an excellent benefits package. To view the "J" Unit Benefit Summary please visit our website. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.

Notes: Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary.

Application and Selection Procedures

Apply On-Line at:

https://www.governmentjobs.com/careers/montereycounty

Applications may also be obtained from and submitted to:

Monterey County Sheriff’s Office

Attn: Human Resources

1414 Natividad Road

Salinas, CA 93906

Phone:  (831) 755-5446, 755-3744 or 755-3702   Fax:  (831) 755-3828

The selection process is tentative, and applicants will be notified if changes are made.

The competitive selection process includes submittal of required application materials. A complete application packet will include:

  • A completed County of Monterey employment application
  • Response to the supplemental questions

Applicants who fail to provide all required materials will not be considered. Resumes, cover letters, letters of interest and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. To assess applicants’ possession of required qualifications, the process may include an oral examination, pre-exam exercises, performance exam, and/or written examination.

Equal Opportunity

Monterey County is a drug free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County provides reasonable accommodations for the disabled. If you believe you possess a disability that would require test accommodation, please call the Human Resources Analyst at (831) 755-5446.

SENIOR ACCOUNT CLERK

SUPPLEMENTAL QUESTIONNAIRE AND INSTRUCTIONS:

EXAM 20/80J22/07CH

1.  The required application materials include responses to the supplemental questions. Applicants fail to provide all required materials by the given deadline will not be considered. Supplemental questions responses must be numbered, and each question must be addressed separately. Resumes, cover letters, letters of interest and other correspondence will not be accepted as a substitute for the required application materials. Failure to respond or provide a complete response to the supplemental questions will eliminate you from further consideration.

           __ I have read and understand the supplemental questions instructions.

2.  Positions within the Sheriff's Office requires a successful completion of a thorough background investigation. Are you willing to complete a background investigation, which includes a polygraph examination or voice stress analysis?

          __ Yes __ No

3.  Describe in detail your work experience, training and/or education that demonstrates your ability to perform accounts payable, procurement and/or inventory tasks. Include experience and/or education you have in performing related reconciliations (general ledger, vendor, inventory, etc.) if any.   

       

4.  Describe your experience and training which demonstrates your ability prepare financial reports and to respond to internal and external inquires.

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Salary

$3,346 - $4,570 Monthly