The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Human Resources department at the Kennedy Center is restructuring to provide more customized support to our unique departments. This includes the addition of the Sr. Manager, Human Resources Business Partner role to serve as an internal consultant and liaison between HR and the leaders in the assigned client departments. The Sr. Manager & HR Business Partner (Sr. Mgr HRBP) serves as collaborative advisor, providing a proactive, practical, strategic and valued HR perspective in partnership with leaders of the assigned client groups. The Sr. Mgr HRBP provides guidance to both management and staff regarding recruiting, compensation, training, and performance management. The position serves as a consultant to management on human resource-related issues, seeks to develop integrated solutions, and formulates partnerships across the HR function to deliver value-added service to managers and employees throughout the business unit. The Sr. Mgr HRBP works collaboratively with other HR colleagues in Talent Acquisition, Total Rewards, and Payroll to deliver excellent customer service and drive employee engagement across the organization. Key Responsibilities Consulting and coaching: Provide guidance to department and team leaders on leadership development, performance management, talent management, organization alignment, and culture and employee engagement. Utilize breadth and depth of HR experience, business acumen, organizational knowledge, and analytics to implement and evaluate the effectiveness and efficiencies of HR programs and processes; makes recommendations for strategic changes that support institutional priorities and goals. Offer day-to-day coaching to leadership on a variety of areas including employee relations, policy interpretation and application, and talent management and development Serve as the human resources point of contact for employees in assigned departments to provide policy direction, problem resolution, performance management, and coaching Support the implementation of performance management processes and ensures alignment with organizational goals and strategies. Establish and foster effective working relationships and strong business partnerships. Regularly participate in department and team meetings with assigned client groups. Collaboration with HR colleagues: Provide input into HR programs, initiatives, and service delivery strategy based on business needs and advise on and support the deployment and delivery of HR initiatives. Evaluate patterns and trends to provide proactive insight and solutions for development and training. Lead and participate in special projects and HR initiatives as assigned. Identify opportunities for improving service delivery methods and procedures. Learning & Development (L&D): Partner with Sr. Director to develop training curriculum and materials to support Kennedy Center initiative to build a Continuous Learning training platform to be facilitated in person and virtually across the organization. Identify areas of improvement and develop training materials to address L&D needs for individual business units and individual executive coaching needs. Manage new hire onboarding for assigned departments in collaboration with Talent Acquisition colleagues. Conduct training in support of HR programs and policies. Provide facilitation services for client groups and the Center as a whole as needed. HR Projects: Support implementation and administrative tasks for new and existing HR and Business initiatives that align with department and organization goals. Establish, track and manage project initiatives in project management tool (Asana). Other duties as assigned. Key Qualifications Bachelor’s degree required. Educational background in Business Administration, Human Resources, or related field preferred. HR Certification (SPHR, PHR, SHRM-SCP, SHRM-CP, etc.) strongly preferred. Minimum five (5) years human resources experience required, with experience in at least two areas of HR. Prior experience as Learning & Development administrator, HR business partner strongly preferred. Experience in employee relations or employee development strongly preferred. Prior consulting experience is a plus. Working knowledge of full human resource disciplines, including but not limited to employee relations, performance management, federal and state employment laws, recruiting, diversity, and compensation. Proven ability to effectively coach and mentor employees and leaders through complex issues. Exceptional interpersonal and communication skills, including ability to effectively make presentations and facilitate workshops. Ability to thrive in a rapidly changing environment and learn the unique business needs of assigned client groups. Strong business acumen, project management skills, and demonstrated credibility as a trusted advisor and confidant to management. Excellent computer skills with proficiency in Microsoft Word, Excel, and Outlook Proven ability to exercise sound judgement, tact and discretion with dealing with sensitive and confidential information Ability to work independently with initiative and discretion. Maintain a high degree of confidentiality. Strong analytical and problem-solving skills with the ability to identify and recommend creative solutions. Ability to collaborate effectively with a variety of stakeholders. Additional Information This position may require local travel to other Kennedy Center locations in the DMV area on occasion. This position may require evening or weekend hours on rare occasions and typically with advance notice. This position is eligible for flexible work arrangements, including flexible schedule/hours and hybrid remote and on-site work. This position is not eligible for full-time remote work.
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Human Resources department at the Kennedy Center is restructuring to provide more customized support to our unique departments. This includes the addition of the Sr. Manager, Human Resources Business Partner role to serve as an internal consultant and liaison between HR and the leaders in the assigned client departments. The Sr. Manager & HR Business Partner (Sr. Mgr HRBP) serves as collaborative advisor, providing a proactive, practical, strategic and valued HR perspective in partnership with leaders of the assigned client groups. The Sr. Mgr HRBP provides guidance to both management and staff regarding recruiting, compensation, training, and performance management. The position serves as a consultant to management on human resource-related issues, seeks to develop integrated solutions, and formulates partnerships across the HR function to deliver value-added service to managers and employees throughout the business unit. The Sr. Mgr HRBP works collaboratively with other HR colleagues in Talent Acquisition, Total Rewards, and Payroll to deliver excellent customer service and drive employee engagement across the organization. Key Responsibilities Consulting and coaching: Provide guidance to department and team leaders on leadership development, performance management, talent management, organization alignment, and culture and employee engagement. Utilize breadth and depth of HR experience, business acumen, organizational knowledge, and analytics to implement and evaluate the effectiveness and efficiencies of HR programs and processes; makes recommendations for strategic changes that support institutional priorities and goals. Offer day-to-day coaching to leadership on a variety of areas including employee relations, policy interpretation and application, and talent management and development Serve as the human resources point of contact for employees in assigned departments to provide policy direction, problem resolution, performance management, and coaching Support the implementation of performance management processes and ensures alignment with organizational goals and strategies. Establish and foster effective working relationships and strong business partnerships. Regularly participate in department and team meetings with assigned client groups. Collaboration with HR colleagues: Provide input into HR programs, initiatives, and service delivery strategy based on business needs and advise on and support the deployment and delivery of HR initiatives. Evaluate patterns and trends to provide proactive insight and solutions for development and training. Lead and participate in special projects and HR initiatives as assigned. Identify opportunities for improving service delivery methods and procedures. Learning & Development (L&D): Partner with Sr. Director to develop training curriculum and materials to support Kennedy Center initiative to build a Continuous Learning training platform to be facilitated in person and virtually across the organization. Identify areas of improvement and develop training materials to address L&D needs for individual business units and individual executive coaching needs. Manage new hire onboarding for assigned departments in collaboration with Talent Acquisition colleagues. Conduct training in support of HR programs and policies. Provide facilitation services for client groups and the Center as a whole as needed. HR Projects: Support implementation and administrative tasks for new and existing HR and Business initiatives that align with department and organization goals. Establish, track and manage project initiatives in project management tool (Asana). Other duties as assigned. Key Qualifications Bachelor’s degree required. Educational background in Business Administration, Human Resources, or related field preferred. HR Certification (SPHR, PHR, SHRM-SCP, SHRM-CP, etc.) strongly preferred. Minimum five (5) years human resources experience required, with experience in at least two areas of HR. Prior experience as Learning & Development administrator, HR business partner strongly preferred. Experience in employee relations or employee development strongly preferred. Prior consulting experience is a plus. Working knowledge of full human resource disciplines, including but not limited to employee relations, performance management, federal and state employment laws, recruiting, diversity, and compensation. Proven ability to effectively coach and mentor employees and leaders through complex issues. Exceptional interpersonal and communication skills, including ability to effectively make presentations and facilitate workshops. Ability to thrive in a rapidly changing environment and learn the unique business needs of assigned client groups. Strong business acumen, project management skills, and demonstrated credibility as a trusted advisor and confidant to management. Excellent computer skills with proficiency in Microsoft Word, Excel, and Outlook Proven ability to exercise sound judgement, tact and discretion with dealing with sensitive and confidential information Ability to work independently with initiative and discretion. Maintain a high degree of confidentiality. Strong analytical and problem-solving skills with the ability to identify and recommend creative solutions. Ability to collaborate effectively with a variety of stakeholders. Additional Information This position may require local travel to other Kennedy Center locations in the DMV area on occasion. This position may require evening or weekend hours on rare occasions and typically with advance notice. This position is eligible for flexible work arrangements, including flexible schedule/hours and hybrid remote and on-site work. This position is not eligible for full-time remote work.
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Payroll Administrator performs the day to day administrative, accounting and clerical tasks related to the maintenance and processing of payroll transactions. Work includes, but is not limited to, compilation of payroll data (e.g., hours worked, taxes, insurance, union dues to be withheld) from timesheets and other records, processing weekly payroll data, preparing employee wage earning statements, checks and EFTs, submitting organization tax liabilities, and preparing statements for 3rd party retirement liabilities. The Payroll Administrator may interact with internal and external contact with customers and regulatory agencies. The Payroll Administrator also works with and supports IT regarding the maintenance and testing of related payroll systems and processes and supports the Payroll Manager and Payroll Technicians in ensuring conformity with corporate practices, policies and procedures related to payroll. Key Responsibilities Provide direction and support to departments throughout the organization regarding payroll policies and procedures and implementation of new practices. Provide information and answer employee questions about payroll related matters. Perform the routine and non-routine daily, weekly, monthly, quarterly and annual processes (e.g., weekly payroll process, Lawson pay code/payroll table maintenance, filing, ACH file transmission, etc.). Key in payroll entries into system as necessary. Maintain accurate accruals and tracking for all employees with vacation and sick time. Ensure accuracy and integrity of payroll process. Ensure proper internal controls are in place and operating effectively in all facets of payroll operations. Perform and/or assist in the preparation for the organization’s external reporting (e.g., periodic tax deposits, employee wage history reports, W-2s). Coordinate with the HR department to ensure correct employee data. Provide administrative assistance to the accounting department. Work on special projects and other duties as required helping to promote department’s success. Assume and perform other duties and responsibilities not specifically outlined herein, but which are logically and properly inherent to the position of Payroll. Key Qualifications Associate degree preferred, higher degree differentiating factor At least 3-6 years’ experience processing payroll; experience with complicated 1,000+ union/non-union payroll is differentiating factor Proficiency in Microsoft Office and payroll software programs. Strong numerical aptitude and attention to detail. Candidate must be local or willing to relocate to the DMV area. Additional Information This position may require evening or weekend hours on rare occasions and typically with advance notice. This position may be eligible for flexible work arrangements, including flexible schedule/hours and hybrid remote and on-site work. This position is not eligible for full-time remote work.
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Payroll Administrator performs the day to day administrative, accounting and clerical tasks related to the maintenance and processing of payroll transactions. Work includes, but is not limited to, compilation of payroll data (e.g., hours worked, taxes, insurance, union dues to be withheld) from timesheets and other records, processing weekly payroll data, preparing employee wage earning statements, checks and EFTs, submitting organization tax liabilities, and preparing statements for 3rd party retirement liabilities. The Payroll Administrator may interact with internal and external contact with customers and regulatory agencies. The Payroll Administrator also works with and supports IT regarding the maintenance and testing of related payroll systems and processes and supports the Payroll Manager and Payroll Technicians in ensuring conformity with corporate practices, policies and procedures related to payroll. Key Responsibilities Provide direction and support to departments throughout the organization regarding payroll policies and procedures and implementation of new practices. Provide information and answer employee questions about payroll related matters. Perform the routine and non-routine daily, weekly, monthly, quarterly and annual processes (e.g., weekly payroll process, Lawson pay code/payroll table maintenance, filing, ACH file transmission, etc.). Key in payroll entries into system as necessary. Maintain accurate accruals and tracking for all employees with vacation and sick time. Ensure accuracy and integrity of payroll process. Ensure proper internal controls are in place and operating effectively in all facets of payroll operations. Perform and/or assist in the preparation for the organization’s external reporting (e.g., periodic tax deposits, employee wage history reports, W-2s). Coordinate with the HR department to ensure correct employee data. Provide administrative assistance to the accounting department. Work on special projects and other duties as required helping to promote department’s success. Assume and perform other duties and responsibilities not specifically outlined herein, but which are logically and properly inherent to the position of Payroll. Key Qualifications Associate degree preferred, higher degree differentiating factor At least 3-6 years’ experience processing payroll; experience with complicated 1,000+ union/non-union payroll is differentiating factor Proficiency in Microsoft Office and payroll software programs. Strong numerical aptitude and attention to detail. Candidate must be local or willing to relocate to the DMV area. Additional Information This position may require evening or weekend hours on rare occasions and typically with advance notice. This position may be eligible for flexible work arrangements, including flexible schedule/hours and hybrid remote and on-site work. This position is not eligible for full-time remote work.
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description Application deadline: 12/1/23 Join a dynamic, creative, and dedicated group of arts administrators in the Kennedy Center’s Programming Department. The shared services team includes three unique and boundary pushing teams – Jazz, Chamber, Classical New Music; Comedy & Institutional Programming; and Hip Hop Culture and Contemporary Music, allowing for exciting cross-discipline collaboration with an emphasis on work with Artistic Directors Renée Fleming, Jason Moran, and Q-Tip. The Assistant Manager, Programming – Comedy & Institutional Programming will primarily support the Director, Comedy & Institutional Programming, managing the day-to-day operations of the Center’s Comedy program and Institutional Programs with a focus on the Voices series and Arts & Wellbeing initiative. This position is essential in furthering the Kennedy Center’s Comedy programming and its mission to showcase the depth, breadth and plethora of mediums where comedy exists today, highlighting unique voices from diverse backgrounds across the mediums of stand-up, sketch, improv, music and podcasts. The position will also support the Kennedy Center Arts & Wellbeing initiative, including artistic and operational oversight. This position reports directly to the Manager, Programming. Although this position will primarily focus on specific disciplines and programs, the ecosystem of the Shared Services department requires staff to work across all three departments as assigned by the Manager, Programming, learning about each genre while assisting with show duty, festivals, internally produced performances and/or events, and other large-scale projects. Key Responsibilities Project Management: Act as line producer for performances, festivals, and other Kennedy Center events including, but not limited to artist advance, contracting, artist payments, and liaising with relevant internal departments (Production, Box Office, Marketing, PR, etc.) for productions in the Concert Hall, Eisenhower Theater, Opera House, Terrace Theater, Family Theater, REACH Campus, and virtual offerings. Day-to-day management and administrative support for the Comedy & Institutional Programming department under the direction of Director of Comedy & Institutional Programming and Manager, Programming. Company management including arranging travel, housing, and hospitality for visiting artists when required. Communicate confirmed programming information to marketing and confirmed production information to production. Research, ideate, and assist towards implementation thereof, of artists, themes, and concepts as they pertain to Comedy & Institutional Programming. S cout local live comedy performances when possible. Payroll processing for all union and non-union employees working on produced shows. General correspondence and other duties as assigned. Key Qualifications A bachelor’s degree is preferred. Minimum of 3 years’ work experience in a related field. Possess 1-2 years of live show producing experience. Must be extremely detail-oriented, have excellent interpersonal skills, ability to work in a fast-paced, multi-tasked environment, work well under pressure and be able to meet deadlines. Proficiency in Microsoft Word, Excel, and Access. Must be comfortable working with well-known performing artists while maintaining professional discretion. The position requires on-site availability on some evenings and weekends. Candidate must be local or willing to relocate to the DMV area. Additional Information Must be able to work odd-hours, including evenings, weekends, holidays, and occasional work beyond 40 hours/week. Must be on-call during certain performances and company travel days. Lifting boxes of hospitality supplies, and bundles of bottled water, onto carts – and – pushing these carts around the campus to set-up backstage artist hospitality.
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description Application deadline: 12/1/23 Join a dynamic, creative, and dedicated group of arts administrators in the Kennedy Center’s Programming Department. The shared services team includes three unique and boundary pushing teams – Jazz, Chamber, Classical New Music; Comedy & Institutional Programming; and Hip Hop Culture and Contemporary Music, allowing for exciting cross-discipline collaboration with an emphasis on work with Artistic Directors Renée Fleming, Jason Moran, and Q-Tip. The Assistant Manager, Programming – Comedy & Institutional Programming will primarily support the Director, Comedy & Institutional Programming, managing the day-to-day operations of the Center’s Comedy program and Institutional Programs with a focus on the Voices series and Arts & Wellbeing initiative. This position is essential in furthering the Kennedy Center’s Comedy programming and its mission to showcase the depth, breadth and plethora of mediums where comedy exists today, highlighting unique voices from diverse backgrounds across the mediums of stand-up, sketch, improv, music and podcasts. The position will also support the Kennedy Center Arts & Wellbeing initiative, including artistic and operational oversight. This position reports directly to the Manager, Programming. Although this position will primarily focus on specific disciplines and programs, the ecosystem of the Shared Services department requires staff to work across all three departments as assigned by the Manager, Programming, learning about each genre while assisting with show duty, festivals, internally produced performances and/or events, and other large-scale projects. Key Responsibilities Project Management: Act as line producer for performances, festivals, and other Kennedy Center events including, but not limited to artist advance, contracting, artist payments, and liaising with relevant internal departments (Production, Box Office, Marketing, PR, etc.) for productions in the Concert Hall, Eisenhower Theater, Opera House, Terrace Theater, Family Theater, REACH Campus, and virtual offerings. Day-to-day management and administrative support for the Comedy & Institutional Programming department under the direction of Director of Comedy & Institutional Programming and Manager, Programming. Company management including arranging travel, housing, and hospitality for visiting artists when required. Communicate confirmed programming information to marketing and confirmed production information to production. Research, ideate, and assist towards implementation thereof, of artists, themes, and concepts as they pertain to Comedy & Institutional Programming. S cout local live comedy performances when possible. Payroll processing for all union and non-union employees working on produced shows. General correspondence and other duties as assigned. Key Qualifications A bachelor’s degree is preferred. Minimum of 3 years’ work experience in a related field. Possess 1-2 years of live show producing experience. Must be extremely detail-oriented, have excellent interpersonal skills, ability to work in a fast-paced, multi-tasked environment, work well under pressure and be able to meet deadlines. Proficiency in Microsoft Word, Excel, and Access. Must be comfortable working with well-known performing artists while maintaining professional discretion. The position requires on-site availability on some evenings and weekends. Candidate must be local or willing to relocate to the DMV area. Additional Information Must be able to work odd-hours, including evenings, weekends, holidays, and occasional work beyond 40 hours/week. Must be on-call during certain performances and company travel days. Lifting boxes of hospitality supplies, and bundles of bottled water, onto carts – and – pushing these carts around the campus to set-up backstage artist hospitality.
SUMMARY:
This position is responsible for the preparation, submission, and management of a portfolio of grant, contract, and fellowship applications and awards from external funding sources, including Federal, State, voluntary health agencies and foundations.
DUTIES AND RESPONSIBILITIES:
Manages all aspects of a portfolio of grant, contract, sub-award and fellowship applications and awards, including pre-award, submission, and post-award compliance and reporting.
Collaborates with Research Accounting for post-award financial management and works with various administrative departments and Committees to assure proper stewardship of grant funds.
Coordinates and prepares funding agency research proposals. Serves in key role with department members, faculty, and staff in assessing application objectives and planning.
Prepares and submits grants, contract, sub-award and fellowship applications and awards and stewards the administrative proposal process.
Assists with developing and implementing departmental and Institute-wide policies and procedures to maintain compliance with funding agency regulations.
Projects a strong service support role in meeting internal and external customer needs. Effectively communicates orally, in writing and electronically.
Stays abreast of potential sources of funding, deadlines, and application guidelines to ensure institutional compliance.
Performs other related duties as assigned by management.
SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities.
QUALIFICATIONS:
Minimum five years non-profit grants management experience in proposal development, grant financial management or grant-related process improvement, or equivalent combination of post bachelor’s education and experience required.
Bachelor’s degree in business or related field or equivalent years of experience required.
Knowledge and experience with grant and contract policies, program reviewer guidelines, and extramural funding requirements. Proven ability to analyze and interpret which policies and procedures apply to a given situation; proven ability to perform internal review of procedures to ensure compliance with the Office of Management and Budget's (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 2 CFR 200 (commonly called "Uniform Guidance), required.
Experience projecting salary, benefit, and indirect costs, with knowledge of payroll and personnel regulations, required.
Certificates, licenses, and registrations preferred:
Certified Research Administrator Certification
Computer skills required:
Proficiency with Microsoft Office, Adobe, FileMakerPro, e-mail programs.
Familiarity with on-line proposal submission systems (e.g., Grants.gov, NSF FastLane, CDMRP eReceipt System, proposalCENTRAL).
SALK VALUES:
Integrity - Guides our moral compass and underpins our every action. We do what is right in all situations for no other reason than because it is right. We uphold honesty and ethical behavior and make good on our commitments. We understand that words and deeds matter and that integrity leads to trust.
Community - Enables us to harness the power of our collective talents. We work together towards common goals. We recognize the importance of diversity where everyone’s ideas, identities, backgrounds, and perspectives are valued and pave the paths that propel us forward. We understand our pioneering role in the broader scientific community and take pride in our efforts to have a positive impact on the world.
Accountability - Keeps us focused, and keeps us honest. We are responsible not only for our own success, but the success of our teams and the entire Institute. We consider how the actions we take and the decisions we make in our own work may impact others.
Respect - Creates the foundation of trust and brings out the best in us all. We value the experiences, identities, and feelings of those we work with, regardless of their position or their relationship to us. We provide feedback in a constructive manner, use appropriate language, and allow others to share their thoughts and ideas without fear of ridicule.
Empowerment - Amplifies all voices and inspires the pursuit of greatness. We lift each other up, enabling us to grow continuously and live to our fullest potential. We support the expression of ideas, encourage self-advocacy, inspire confidence and recognize that an environment of mutual respect is critical to our collective success.
COMPETENCIES:
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
The expected pay range for this position is $75,000-$95,000 per annum. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
Occasionally required to stand
Occasionally required to walk
Frequently required to sit
Continually required to utilize hand and finger dexterity
Continually required to talk or hear
While performing the duties of this job, the noise level in the work environment is usually moderate
The employee must occasionally lift and /or move more than 20 pounds
Specific vision abilities required by this job include: Close vision
The Salk Institute is an internationally renowned research institution that values diversity, equity, and inclusion . We seek bold and interactive leaders passionate about exploring new frontiers in science. Our collaborative community embraces diverse perspectives and unique life experiences, fostering innovation, and a sense of belonging. Together, we strive to improve the wellbeing of humanity through groundbreaking research.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Full Time
SUMMARY:
This position is responsible for the preparation, submission, and management of a portfolio of grant, contract, and fellowship applications and awards from external funding sources, including Federal, State, voluntary health agencies and foundations.
DUTIES AND RESPONSIBILITIES:
Manages all aspects of a portfolio of grant, contract, sub-award and fellowship applications and awards, including pre-award, submission, and post-award compliance and reporting.
Collaborates with Research Accounting for post-award financial management and works with various administrative departments and Committees to assure proper stewardship of grant funds.
Coordinates and prepares funding agency research proposals. Serves in key role with department members, faculty, and staff in assessing application objectives and planning.
Prepares and submits grants, contract, sub-award and fellowship applications and awards and stewards the administrative proposal process.
Assists with developing and implementing departmental and Institute-wide policies and procedures to maintain compliance with funding agency regulations.
Projects a strong service support role in meeting internal and external customer needs. Effectively communicates orally, in writing and electronically.
Stays abreast of potential sources of funding, deadlines, and application guidelines to ensure institutional compliance.
Performs other related duties as assigned by management.
SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities.
QUALIFICATIONS:
Minimum five years non-profit grants management experience in proposal development, grant financial management or grant-related process improvement, or equivalent combination of post bachelor’s education and experience required.
Bachelor’s degree in business or related field or equivalent years of experience required.
Knowledge and experience with grant and contract policies, program reviewer guidelines, and extramural funding requirements. Proven ability to analyze and interpret which policies and procedures apply to a given situation; proven ability to perform internal review of procedures to ensure compliance with the Office of Management and Budget's (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 2 CFR 200 (commonly called "Uniform Guidance), required.
Experience projecting salary, benefit, and indirect costs, with knowledge of payroll and personnel regulations, required.
Certificates, licenses, and registrations preferred:
Certified Research Administrator Certification
Computer skills required:
Proficiency with Microsoft Office, Adobe, FileMakerPro, e-mail programs.
Familiarity with on-line proposal submission systems (e.g., Grants.gov, NSF FastLane, CDMRP eReceipt System, proposalCENTRAL).
SALK VALUES:
Integrity - Guides our moral compass and underpins our every action. We do what is right in all situations for no other reason than because it is right. We uphold honesty and ethical behavior and make good on our commitments. We understand that words and deeds matter and that integrity leads to trust.
Community - Enables us to harness the power of our collective talents. We work together towards common goals. We recognize the importance of diversity where everyone’s ideas, identities, backgrounds, and perspectives are valued and pave the paths that propel us forward. We understand our pioneering role in the broader scientific community and take pride in our efforts to have a positive impact on the world.
Accountability - Keeps us focused, and keeps us honest. We are responsible not only for our own success, but the success of our teams and the entire Institute. We consider how the actions we take and the decisions we make in our own work may impact others.
Respect - Creates the foundation of trust and brings out the best in us all. We value the experiences, identities, and feelings of those we work with, regardless of their position or their relationship to us. We provide feedback in a constructive manner, use appropriate language, and allow others to share their thoughts and ideas without fear of ridicule.
Empowerment - Amplifies all voices and inspires the pursuit of greatness. We lift each other up, enabling us to grow continuously and live to our fullest potential. We support the expression of ideas, encourage self-advocacy, inspire confidence and recognize that an environment of mutual respect is critical to our collective success.
COMPETENCIES:
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
The expected pay range for this position is $75,000-$95,000 per annum. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
Occasionally required to stand
Occasionally required to walk
Frequently required to sit
Continually required to utilize hand and finger dexterity
Continually required to talk or hear
While performing the duties of this job, the noise level in the work environment is usually moderate
The employee must occasionally lift and /or move more than 20 pounds
Specific vision abilities required by this job include: Close vision
The Salk Institute is an internationally renowned research institution that values diversity, equity, and inclusion . We seek bold and interactive leaders passionate about exploring new frontiers in science. Our collaborative community embraces diverse perspectives and unique life experiences, fostering innovation, and a sense of belonging. Together, we strive to improve the wellbeing of humanity through groundbreaking research.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description Join a dynamic, creative, and dedicated group of arts administrators in the Kennedy Center’s Programming Department. The shared services team includes three unique and boundary pushing teams – Jazz, Chamber, Classical New Music; Comedy and Institutional Programming; and Hip Hop Culture and Contemporary Music, allowing for exciting cross-discipline collaboration with an emphasis on work with Artistic Directors Renée Fleming, Jennifer Koh, Jason Moran, and Q-Tip. The Programming Assistant Manager for Jazz, Chamber, and Classical New Music will primarily support the administrative aspects of the Jazz, Chamber, and Classical New Music Departments, managing the day-to-day operations under the Senior Director of Programming for Jazz, Chamber, Classical New Music. This position is essential in furthering the Jazz department’s mission to highlight both legendary musicians and up and coming talent, and the Chamber and Classical New Music seasons to further expand and feature the diversity within the chamber music field. This position reports directly to the Manager, Programming. Although this position will primarily focus on specific disciplines and programs, the ecosystem of the shared services team requires staff to work across all three departments as assigned by the Manager, Programming, learning about each genre while assisting with show duty, festivals, internally produced performances and/or events, and other large-scale projects. Key Responsibilities Project Management: Act as line producer for performances, festivals, and other Kennedy Center events including, but not limited to artist advance, contracting, artist payments, and liaising with relevant internal departments (Production, Box Office, Marketing, PR, etc.) for productions in the Concert Hall, Eisenhower Theater, Opera House, Terrace Theater, Family Theater, REACH Campus, and virtual offerings. Day-to-day management and administrative support for the Jazz, Chamber, Classical New Music departments under the direction of the Senior Director of Programming for Jazz, Chamber, Classical New Music; and the Manager, Programming. Company management including arranging travel, housing, and hospitality for visiting artists when required. Communicate confirmed programming information to marketing and confirmed production information to production. Research, ideate, and assist towards implementation thereof, of artists, themes, and concepts as they pertain to Jazz, Chamber, and Classical New Music programming. Attend live performances of new products whenever possible. Payroll processing for all union and non-union employees working on produced shows. General correspondence and other duties as assigned. Other duties as assigned. Key Qualifications A bachelor’s degree is encouraged for this position. Minimum of three years’ work experience in a related field. Knowledge of a foreign language, especially Italian, French, German or Spanish encouraged. Must be extremely detail-oriented, have excellent interpersonal skills, ability to work in a fast-paced, multi-tasked environment, work well under pressure and be able to meet deadlines. Proficiency in Asana, Microsoft Word, Excel, and Access. Must be comfortable working with well-known performing artists. The position requires availability on some evenings and weekends.
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description Join a dynamic, creative, and dedicated group of arts administrators in the Kennedy Center’s Programming Department. The shared services team includes three unique and boundary pushing teams – Jazz, Chamber, Classical New Music; Comedy and Institutional Programming; and Hip Hop Culture and Contemporary Music, allowing for exciting cross-discipline collaboration with an emphasis on work with Artistic Directors Renée Fleming, Jennifer Koh, Jason Moran, and Q-Tip. The Programming Assistant Manager for Jazz, Chamber, and Classical New Music will primarily support the administrative aspects of the Jazz, Chamber, and Classical New Music Departments, managing the day-to-day operations under the Senior Director of Programming for Jazz, Chamber, Classical New Music. This position is essential in furthering the Jazz department’s mission to highlight both legendary musicians and up and coming talent, and the Chamber and Classical New Music seasons to further expand and feature the diversity within the chamber music field. This position reports directly to the Manager, Programming. Although this position will primarily focus on specific disciplines and programs, the ecosystem of the shared services team requires staff to work across all three departments as assigned by the Manager, Programming, learning about each genre while assisting with show duty, festivals, internally produced performances and/or events, and other large-scale projects. Key Responsibilities Project Management: Act as line producer for performances, festivals, and other Kennedy Center events including, but not limited to artist advance, contracting, artist payments, and liaising with relevant internal departments (Production, Box Office, Marketing, PR, etc.) for productions in the Concert Hall, Eisenhower Theater, Opera House, Terrace Theater, Family Theater, REACH Campus, and virtual offerings. Day-to-day management and administrative support for the Jazz, Chamber, Classical New Music departments under the direction of the Senior Director of Programming for Jazz, Chamber, Classical New Music; and the Manager, Programming. Company management including arranging travel, housing, and hospitality for visiting artists when required. Communicate confirmed programming information to marketing and confirmed production information to production. Research, ideate, and assist towards implementation thereof, of artists, themes, and concepts as they pertain to Jazz, Chamber, and Classical New Music programming. Attend live performances of new products whenever possible. Payroll processing for all union and non-union employees working on produced shows. General correspondence and other duties as assigned. Other duties as assigned. Key Qualifications A bachelor’s degree is encouraged for this position. Minimum of three years’ work experience in a related field. Knowledge of a foreign language, especially Italian, French, German or Spanish encouraged. Must be extremely detail-oriented, have excellent interpersonal skills, ability to work in a fast-paced, multi-tasked environment, work well under pressure and be able to meet deadlines. Proficiency in Asana, Microsoft Word, Excel, and Access. Must be comfortable working with well-known performing artists. The position requires availability on some evenings and weekends.
Associate Director of Human Resources, CBSO
Job no: 532220
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Human Resources
Department: Central Business Services Office, Office of the Provost Appointment Type and Duration: Regular, Ongoing Salary: Commensurate with experience Compensation Band: OS-OA08-Fiscal Year 2023-2024 FTE: 1.0
Application Review Begins
August 7, 2023; position open until filled
Special Instructions to Applicants
Please include the following with your online application:
• A resume that outlines your educational and professional work experience. These details are used to determine if applicants meet the qualifications of this position.
• The names of at least three professional references, their e-mail addresses, and telephone numbers. Candidates will be notified prior to references being contacted.
Please Note: We may contact applicants who meet the minimum requirements to request additional information for the next stage of review.
To receive a copy of the full position description, please send an email to mailto:cbrady@uoregon.edu. Salary offers are determined based on final candidate qualifications and experience; and the application of fair, equitable, and consistent pay practices at the University.
Department Summary
The University of Oregon is implementing a shared services model for human resources across many areas of our campus. This is an exciting time to join the HR community at the University of Oregon as we innovate, develop new processes, and implement HR best practices.
The Central Business Service Offices (CBSO), a shared service office, provides specific services in the areas of Finance, Human Resources, Payroll, Purchasing, Contracting, Travel, and Accounts Payable for several organizations on campus including:
The Ballmer Institute for Children's Behavioral Health Clark Honors College College of Design College of Education School of Journalism & Communication.
The mission of the shared services group is to provide consistency through centralized services, offering our expertise in processing a wide variety of financial and human resources transactions and functions including acting as a liaison to the Business Affairs Office, Purchasing and Contracting Services, University Human Resources, and Payroll Administration. The units supported by the CBSO constitute a large business enterprise consisting of more than 1,000 employees and more than $100 million in budgeted operations as well as many other funds types including but not limited to sponsored, gift, and foundation funds, development and outreach, and designated operations funds. The CBSO also works with a breadth of employee category types including at least 3 different unions, student employees, and officers of administration.
The team within the CBSO is committed to providing superior customer service and creating partnerships with our customers to ensure their needs are fulfilled to the highest standard.
Position Summary
Do your professional goals align with providing individualized human resource services that focus on helping others succeed and reach their full potential? If so, the Central Business Services Office (CBSO) is seeking an Associate Director of Human Resources (ADHR) to provide leadership and support to our faculty and staff through the provision of a variety of HR services, and creating an inclusive and welcoming environment.
The Associate Director of Human Resources, CBSO will join the newly formed HR shared services team within the CBSO and will provide HR leadership to the CBSO HR staff including directors, managers, classified personnel, and the breadth of HR across each of the 5 supported units. The ADHR is one of two Associate Directors focused on supporting over 1,000 employees (faculty, staff, student, and graduate employees).
The ADHR will lead a team to learn the unique needs of your customers and develop policies, practices, and workflows to meet those needs while working closely with school, college, and university (University HR) leadership to implement consistent HR best practices across the CBSO portfolio. Reporting to the Senior Director of the CBSO, and as a member of the CBSO leadership team, you will participate in strategic planning, including recruiting and hiring, employee engagement, workforce planning, helping shape the experience of administrators, faculty, staff, and students throughout the employee life cycle.
As the leader of Human Resources in the CBSO, you will work closely with university leaders, administrators, supervisors, search chairs, and hiring managers, providing strategic consultation and excellent customer service to help them meet their HR goals. Using knowledge and creativity, you will help guide our customers to solutions that align with UO (University of Oregon) policies and practices. You will keep your finger on the pulse of emerging trends, concerns, and best practices, sharing your assessments with leadership, and adjusting priorities and strategic approaches accordingly.
You will lead recruitment efforts by writing engaging position descriptions and job advertisements while incorporating strategies to build robust and diverse pools of applicants. You will coach and train supervisors and leadership on best practices for running searches, including proactively removing roadblocks for applicants and building diverse and inclusive active recruitment strategies. Your team will be the first point of contact for new employees as you onboard them to their units and the university. You will build out and refine onboarding processes that set up new employees for success and begin the process of retaining them.
You will work with division leaders and University HR on employee engagement strategies, performance evaluation, and professional development, supervisor training and coaching, and employee and labor relations (ELR) needs. Your team will also manage the employee exit process including exit interviews and surveys, collecting data, identifying trends, and proposing initiatives to better engage, develop, and retain our faculty and staff.
While there is room for innovation and creativity in this role, there is also an expectation of an elevated level of support. This position will be a part of a team of HR professionals across campus and will work closely with University Human Resources professionals who can provide guidance, consultation, subject-matter expertise, and a sounding board for innovative ideas.
Minimum Requirements
• Five years of progressively responsible human resources experience and a bachelor's degree; or seven years of progressively responsible HR experience*.
• Three years' experience supervising at least one regular, permanent employee including performance management; OR five years' combined experience performing lead work and supervising students/interns/part-time/temporary staff.
*HR experience is subject matter expertise in one or more of the functional areas of HR, such as recruitment and hiring; classification and compensation; employee and labor relations; or employee training, development, and retention.
Professional Competencies
• Effective communication skills, including the ability to communicate with a range of stakeholders, from executives to front-line staff and other individual contributors.
• Ability to advance diversity, equity, and inclusion efforts through one's own actions and by influencing the actions of others.
• Understanding of the needs and experiences of job seekers and employees with diverse/marginalized identities, and commitment to advancing inclusion efforts in recruitment and retention.
• Knowledge of effective strategies to build robust and diverse pools of applicants and run an inclusive search process, create an inclusive work environment, and improve equity in processes and policy.
• Ability to manage complex HR matters, including employee and labor relations issues, with sensitivity, respect, compliance awareness, and a solution-oriented approach.
• Ability to build relationships and work collaboratively with a variety of stakeholders.
• Understanding of effective supervisory practices and techniques, employee and employer relationships, and management principles and the ability to advise supervisors on these matters.
• Ability to handle sensitive and confidential materials and situations appropriately.
• Ability to adapt to changing priorities, make appropriate decisions, escalate matters when necessary, and provide proactive, effective change management.
Preferred Qualifications
• HR experience in a higher education setting or a similarly complex organization.
• Experience understanding and applying provisions of collective bargaining agreements to personnel situations and working with various employee groups including administrative, faculty, and student employees.
• Experience with position description development, performance management, recruitment, classification, compensation, and EEO/affirmative action.
• Experience leveraging a wide array of technologies, such as tools for applicant tracking, productivity, and communication.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background inquiry.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at mailto:uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the http://studentlife.uoregon.edu/nondiscrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
To apply, visit https://apptrkr.com/4410781
Full Time
Associate Director of Human Resources, CBSO
Job no: 532220
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Human Resources
Department: Central Business Services Office, Office of the Provost Appointment Type and Duration: Regular, Ongoing Salary: Commensurate with experience Compensation Band: OS-OA08-Fiscal Year 2023-2024 FTE: 1.0
Application Review Begins
August 7, 2023; position open until filled
Special Instructions to Applicants
Please include the following with your online application:
• A resume that outlines your educational and professional work experience. These details are used to determine if applicants meet the qualifications of this position.
• The names of at least three professional references, their e-mail addresses, and telephone numbers. Candidates will be notified prior to references being contacted.
Please Note: We may contact applicants who meet the minimum requirements to request additional information for the next stage of review.
To receive a copy of the full position description, please send an email to mailto:cbrady@uoregon.edu. Salary offers are determined based on final candidate qualifications and experience; and the application of fair, equitable, and consistent pay practices at the University.
Department Summary
The University of Oregon is implementing a shared services model for human resources across many areas of our campus. This is an exciting time to join the HR community at the University of Oregon as we innovate, develop new processes, and implement HR best practices.
The Central Business Service Offices (CBSO), a shared service office, provides specific services in the areas of Finance, Human Resources, Payroll, Purchasing, Contracting, Travel, and Accounts Payable for several organizations on campus including:
The Ballmer Institute for Children's Behavioral Health Clark Honors College College of Design College of Education School of Journalism & Communication.
The mission of the shared services group is to provide consistency through centralized services, offering our expertise in processing a wide variety of financial and human resources transactions and functions including acting as a liaison to the Business Affairs Office, Purchasing and Contracting Services, University Human Resources, and Payroll Administration. The units supported by the CBSO constitute a large business enterprise consisting of more than 1,000 employees and more than $100 million in budgeted operations as well as many other funds types including but not limited to sponsored, gift, and foundation funds, development and outreach, and designated operations funds. The CBSO also works with a breadth of employee category types including at least 3 different unions, student employees, and officers of administration.
The team within the CBSO is committed to providing superior customer service and creating partnerships with our customers to ensure their needs are fulfilled to the highest standard.
Position Summary
Do your professional goals align with providing individualized human resource services that focus on helping others succeed and reach their full potential? If so, the Central Business Services Office (CBSO) is seeking an Associate Director of Human Resources (ADHR) to provide leadership and support to our faculty and staff through the provision of a variety of HR services, and creating an inclusive and welcoming environment.
The Associate Director of Human Resources, CBSO will join the newly formed HR shared services team within the CBSO and will provide HR leadership to the CBSO HR staff including directors, managers, classified personnel, and the breadth of HR across each of the 5 supported units. The ADHR is one of two Associate Directors focused on supporting over 1,000 employees (faculty, staff, student, and graduate employees).
The ADHR will lead a team to learn the unique needs of your customers and develop policies, practices, and workflows to meet those needs while working closely with school, college, and university (University HR) leadership to implement consistent HR best practices across the CBSO portfolio. Reporting to the Senior Director of the CBSO, and as a member of the CBSO leadership team, you will participate in strategic planning, including recruiting and hiring, employee engagement, workforce planning, helping shape the experience of administrators, faculty, staff, and students throughout the employee life cycle.
As the leader of Human Resources in the CBSO, you will work closely with university leaders, administrators, supervisors, search chairs, and hiring managers, providing strategic consultation and excellent customer service to help them meet their HR goals. Using knowledge and creativity, you will help guide our customers to solutions that align with UO (University of Oregon) policies and practices. You will keep your finger on the pulse of emerging trends, concerns, and best practices, sharing your assessments with leadership, and adjusting priorities and strategic approaches accordingly.
You will lead recruitment efforts by writing engaging position descriptions and job advertisements while incorporating strategies to build robust and diverse pools of applicants. You will coach and train supervisors and leadership on best practices for running searches, including proactively removing roadblocks for applicants and building diverse and inclusive active recruitment strategies. Your team will be the first point of contact for new employees as you onboard them to their units and the university. You will build out and refine onboarding processes that set up new employees for success and begin the process of retaining them.
You will work with division leaders and University HR on employee engagement strategies, performance evaluation, and professional development, supervisor training and coaching, and employee and labor relations (ELR) needs. Your team will also manage the employee exit process including exit interviews and surveys, collecting data, identifying trends, and proposing initiatives to better engage, develop, and retain our faculty and staff.
While there is room for innovation and creativity in this role, there is also an expectation of an elevated level of support. This position will be a part of a team of HR professionals across campus and will work closely with University Human Resources professionals who can provide guidance, consultation, subject-matter expertise, and a sounding board for innovative ideas.
Minimum Requirements
• Five years of progressively responsible human resources experience and a bachelor's degree; or seven years of progressively responsible HR experience*.
• Three years' experience supervising at least one regular, permanent employee including performance management; OR five years' combined experience performing lead work and supervising students/interns/part-time/temporary staff.
*HR experience is subject matter expertise in one or more of the functional areas of HR, such as recruitment and hiring; classification and compensation; employee and labor relations; or employee training, development, and retention.
Professional Competencies
• Effective communication skills, including the ability to communicate with a range of stakeholders, from executives to front-line staff and other individual contributors.
• Ability to advance diversity, equity, and inclusion efforts through one's own actions and by influencing the actions of others.
• Understanding of the needs and experiences of job seekers and employees with diverse/marginalized identities, and commitment to advancing inclusion efforts in recruitment and retention.
• Knowledge of effective strategies to build robust and diverse pools of applicants and run an inclusive search process, create an inclusive work environment, and improve equity in processes and policy.
• Ability to manage complex HR matters, including employee and labor relations issues, with sensitivity, respect, compliance awareness, and a solution-oriented approach.
• Ability to build relationships and work collaboratively with a variety of stakeholders.
• Understanding of effective supervisory practices and techniques, employee and employer relationships, and management principles and the ability to advise supervisors on these matters.
• Ability to handle sensitive and confidential materials and situations appropriately.
• Ability to adapt to changing priorities, make appropriate decisions, escalate matters when necessary, and provide proactive, effective change management.
Preferred Qualifications
• HR experience in a higher education setting or a similarly complex organization.
• Experience understanding and applying provisions of collective bargaining agreements to personnel situations and working with various employee groups including administrative, faculty, and student employees.
• Experience with position description development, performance management, recruitment, classification, compensation, and EEO/affirmative action.
• Experience leveraging a wide array of technologies, such as tools for applicant tracking, productivity, and communication.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background inquiry.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at mailto:uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the http://studentlife.uoregon.edu/nondiscrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
To apply, visit https://apptrkr.com/4410781
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Human Resources department at the Kennedy Center is restructuring to provide more customized support to our unique departments. This includes the addition of the Sr. Manager, Human Resources Business Partner role to serve as an internal consultant and liaison between HR and the leaders in the assigned client departments. The Sr. Manager & HR Business Partner (Sr. Mgr HRBP) serves as collaborative advisor, providing a proactive, practical, strategic and valued HR perspective in partnership with leaders of the assigned client groups. The Sr. Mgr HRBP provides guidance to both management and staff regarding recruiting, compensation, training, and performance management. The position serves as a consultant to management on human resource-related issues, seeks to develop integrated solutions, and formulates partnerships across the HR function to deliver value-added service to managers and employees throughout the business unit. The Sr. Mgr HRBP works collaboratively with other HR colleagues in Talent Acquisition, Total Rewards, and Payroll to deliver excellent customer service and drive employee engagement across the organization. Key Responsibilities Consulting and coaching: Provide guidance to department and team leaders on leadership development, performance management, talent management, organization alignment, and culture and employee engagement. Utilize breadth and depth of HR experience, business acumen, organizational knowledge, and analytics to implement and evaluate the effectiveness and efficiencies of HR programs and processes; makes recommendations for strategic changes that support institutional priorities and goals. Offer day-to-day coaching to leadership on a variety of areas including employee relations, policy interpretation and application, and talent management and development Serve as the human resources point of contact for employees in assigned departments to provide policy direction, problem resolution, performance management, and coaching Support the implementation of performance management processes and ensures alignment with organizational goals and strategies. Establish and foster effective working relationships and strong business partnerships. Regularly participate in department and team meetings with assigned client groups. Collaboration with HR colleagues: Provide input into HR programs, initiatives, and service delivery strategy based on business needs and advise on and support the deployment and delivery of HR initiatives. Evaluate patterns and trends to provide proactive insight and solutions for development and training. Lead and participate in special projects and HR initiatives as assigned. Identify opportunities for improving service delivery methods and procedures. Learning & Development (L&D): Partner with Sr. Director to develop training curriculum and materials to support Kennedy Center initiative to build a Continuous Learning training platform to be facilitated in person and virtually across the organization. Identify areas of improvement and develop training materials to address L&D needs for individual business units and individual executive coaching needs. Manage new hire onboarding for assigned departments in collaboration with Talent Acquisition colleagues. Conduct training in support of HR programs and policies. Provide facilitation services for client groups and the Center as a whole as needed. HR Projects: Support implementation and administrative tasks for new and existing HR and Business initiatives that align with department and organization goals. Establish, track and manage project initiatives in project management tool (Asana). Other duties as assigned. Key Qualifications Bachelor’s degree required. Educational background in Business Administration, Human Resources, or related field preferred. HR Certification (SPHR, PHR, SHRM-SCP, SHRM-CP, etc.) strongly preferred. Minimum five (5) years human resources experience required, with experience in at least two areas of HR. Prior experience as Learning & Development administrator, HR business partner strongly preferred. Experience in employee relations or employee development strongly preferred. Prior consulting experience is a plus. Working knowledge of full human resource disciplines, including but not limited to employee relations, performance management, federal and state employment laws, recruiting, diversity, and compensation. Proven ability to effectively coach and mentor employees and leaders through complex issues. Exceptional interpersonal and communication skills, including ability to effectively make presentations and facilitate workshops. Ability to thrive in a rapidly changing environment and learn the unique business needs of assigned client groups. Strong business acumen, project management skills, and demonstrated credibility as a trusted advisor and confidant to management. Excellent computer skills with proficiency in Microsoft Word, Excel, and Outlook Proven ability to exercise sound judgement, tact and discretion with dealing with sensitive and confidential information Ability to work independently with initiative and discretion. Maintain a high degree of confidentiality. Strong analytical and problem-solving skills with the ability to identify and recommend creative solutions. Ability to collaborate effectively with a variety of stakeholders. Additional Information This position may require local travel to other Kennedy Center locations in the DMV area on occasion. This position may require evening or weekend hours on rare occasions and typically with advance notice. This position is eligible for flexible work arrangements, including flexible schedule/hours and hybrid remote and on-site work. This position is not eligible for full-time remote work.
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Human Resources department at the Kennedy Center is restructuring to provide more customized support to our unique departments. This includes the addition of the Sr. Manager, Human Resources Business Partner role to serve as an internal consultant and liaison between HR and the leaders in the assigned client departments. The Sr. Manager & HR Business Partner (Sr. Mgr HRBP) serves as collaborative advisor, providing a proactive, practical, strategic and valued HR perspective in partnership with leaders of the assigned client groups. The Sr. Mgr HRBP provides guidance to both management and staff regarding recruiting, compensation, training, and performance management. The position serves as a consultant to management on human resource-related issues, seeks to develop integrated solutions, and formulates partnerships across the HR function to deliver value-added service to managers and employees throughout the business unit. The Sr. Mgr HRBP works collaboratively with other HR colleagues in Talent Acquisition, Total Rewards, and Payroll to deliver excellent customer service and drive employee engagement across the organization. Key Responsibilities Consulting and coaching: Provide guidance to department and team leaders on leadership development, performance management, talent management, organization alignment, and culture and employee engagement. Utilize breadth and depth of HR experience, business acumen, organizational knowledge, and analytics to implement and evaluate the effectiveness and efficiencies of HR programs and processes; makes recommendations for strategic changes that support institutional priorities and goals. Offer day-to-day coaching to leadership on a variety of areas including employee relations, policy interpretation and application, and talent management and development Serve as the human resources point of contact for employees in assigned departments to provide policy direction, problem resolution, performance management, and coaching Support the implementation of performance management processes and ensures alignment with organizational goals and strategies. Establish and foster effective working relationships and strong business partnerships. Regularly participate in department and team meetings with assigned client groups. Collaboration with HR colleagues: Provide input into HR programs, initiatives, and service delivery strategy based on business needs and advise on and support the deployment and delivery of HR initiatives. Evaluate patterns and trends to provide proactive insight and solutions for development and training. Lead and participate in special projects and HR initiatives as assigned. Identify opportunities for improving service delivery methods and procedures. Learning & Development (L&D): Partner with Sr. Director to develop training curriculum and materials to support Kennedy Center initiative to build a Continuous Learning training platform to be facilitated in person and virtually across the organization. Identify areas of improvement and develop training materials to address L&D needs for individual business units and individual executive coaching needs. Manage new hire onboarding for assigned departments in collaboration with Talent Acquisition colleagues. Conduct training in support of HR programs and policies. Provide facilitation services for client groups and the Center as a whole as needed. HR Projects: Support implementation and administrative tasks for new and existing HR and Business initiatives that align with department and organization goals. Establish, track and manage project initiatives in project management tool (Asana). Other duties as assigned. Key Qualifications Bachelor’s degree required. Educational background in Business Administration, Human Resources, or related field preferred. HR Certification (SPHR, PHR, SHRM-SCP, SHRM-CP, etc.) strongly preferred. Minimum five (5) years human resources experience required, with experience in at least two areas of HR. Prior experience as Learning & Development administrator, HR business partner strongly preferred. Experience in employee relations or employee development strongly preferred. Prior consulting experience is a plus. Working knowledge of full human resource disciplines, including but not limited to employee relations, performance management, federal and state employment laws, recruiting, diversity, and compensation. Proven ability to effectively coach and mentor employees and leaders through complex issues. Exceptional interpersonal and communication skills, including ability to effectively make presentations and facilitate workshops. Ability to thrive in a rapidly changing environment and learn the unique business needs of assigned client groups. Strong business acumen, project management skills, and demonstrated credibility as a trusted advisor and confidant to management. Excellent computer skills with proficiency in Microsoft Word, Excel, and Outlook Proven ability to exercise sound judgement, tact and discretion with dealing with sensitive and confidential information Ability to work independently with initiative and discretion. Maintain a high degree of confidentiality. Strong analytical and problem-solving skills with the ability to identify and recommend creative solutions. Ability to collaborate effectively with a variety of stakeholders. Additional Information This position may require local travel to other Kennedy Center locations in the DMV area on occasion. This position may require evening or weekend hours on rare occasions and typically with advance notice. This position is eligible for flexible work arrangements, including flexible schedule/hours and hybrid remote and on-site work. This position is not eligible for full-time remote work.
Salk Institute for Biological Studies
San Diego, CA, USA
SUMMARY:
The Grants Administrator is responsible for the preparation, submission, and management of a portfolio of grant, contract, and fellowship applications and awards from external funding sources, including Federal, State, voluntary health agencies and foundations.
DUTIES AND RESPONSIBILITIES:
Manages all aspects of a portfolio of grant, contract, sub-award and fellowship applications and awards, including pre-award, submission, and post-award compliance and reporting.
Prepares and submits grant, contract, sub-award and fellowship applications and awards. Stewards administrative proposal process including timeline creation, formatting requirements, submission processes, and deadlines. Works with faculty and staff on the preparation of all administrative portions of applications, including budgets. Prepares and compiles components for each submission, ensuring that the proposal is formatted, packaged, and submitted in accordance with agency requirements. Advises and/or assists as appropriate in the design, formatting and preparation of grant documentation.
Works with faculty and staff on the preparation of administrative portions of progress reports and other administrative requests.
Collaborates with various administrative departments (e.g., Chief Science Officer, Research Accounting, Purchasing, Animal Resources Department, Office of Technology Development) and Committees (e.g., IACUC, IRB, ESCRO) to assure proper stewardship of grant funds.
Assists with the development, implementation, and maintenance of departmental policies and standard operating procedures to execute best practices. Assists with developing and implementing Institute-wide policies and procedures to maintain compliance with funding agency regulations.
Establishes and maintains a positive and cooperative working relationship with faculty, staff and management.
Performs other related duties as assigned by management.
SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities.
QUALIFICATIONS:
Bachelor's Degree (BA) from four-year college or university, or equivalent combination of education and experience.
Minimum two years non-profit or academic grants management experience in proposal development, grant financial management or grant-related process improvement, or equivalent combination of post bachelor’s education and experience.
Knowledge and experience with grant and contract policies, program reviewer guidelines, and extramural funding requirements. Proven ability to analyze and interpret which policies and procedures apply to a given situation; proven ability to perform internal review of procedures to ensure compliance with the Office of Management and Budget's (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 2 CFR 200 (commonly called "Uniform Guidance").
In-depth knowledge and current demonstrated experience in grant and contract proposal formats, preparation, submission and administration, as well as federal, state and private granting agency regulations.
Experience in projecting salary, benefit and indirect costs with knowledge of payroll and personnel regulations including impact of salaries, merit increases, range adjustments and benefit costs.
Experience in planning, researching, prospect searching, analyzing, implementing, and evaluating programs, and preparing grant and contract proposals, with the ability to develop reports and oral presentations.
Preferred certificates, licenses and registrations: : Certified Research Administrator certification
Experience with NIH grant submission systems required. Grants.gov, NSF FastLane, CDMRP eReceipt System, proposalCENTRAL, and/or other on-line proposal submission systems preferred.
Computer skills required: Grants Management platforms (e.g. Cayuse); Microsoft Office; Adobe Acrobat
SALK VALUES:
Integrity - Guides our moral compass and underpins our every action. We do what is right in all situations for no other reason than because it is right. We uphold honesty and ethical behavior and make good on our commitments. We understand that words and deeds matter and that integrity leads to trust.
Community - Enables us to harness the power of our collective talents. We work together towards common goals. We recognize the importance of diversity where everyone’s ideas, identities, backgrounds, and perspectives are valued and pave the paths that propel us forward. We understand our pioneering role in the broader scientific community and take pride in our efforts to have a positive impact on the world.
Accountability - Keeps us focused, and keeps us honest. We are responsible not only for our own success, but the success of our teams and the entire Institute. We consider how the actions we take and the decisions we make in our own work may impact others.
Respect - Creates the foundation of trust and brings out the best in us all. We value the experiences, identities, and feelings of those we work with, regardless of their position or their relationship to us. We provide feedback in a constructive manner, use appropriate language, and allow others to share their thoughts and ideas without fear of ridicule.
Empowerment - Amplifies all voices and inspires the pursuit of greatness. We lift each other up, enabling us to grow continuously and live to our fullest potential. We support the expression of ideas, encourage self-advocacy, inspire confidence and recognize that an environment of mutual respect is critical to our collective success.
COMPETENCIES:
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
The expected pay range for this position is $65,000-$82,000 annually. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
Occasionally required to stand
Occasionally required to walk
Frequently required to sit
Continually required to utilize hand and finger dexterity
Continually required to talk or hear
While performing the duties of this job, the noise level in the work environment is usually moderate
The employee must occasionally lift and /or move more than 20 pounds
Specific vision abilities required by this job include: Close vision
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Full Time
SUMMARY:
The Grants Administrator is responsible for the preparation, submission, and management of a portfolio of grant, contract, and fellowship applications and awards from external funding sources, including Federal, State, voluntary health agencies and foundations.
DUTIES AND RESPONSIBILITIES:
Manages all aspects of a portfolio of grant, contract, sub-award and fellowship applications and awards, including pre-award, submission, and post-award compliance and reporting.
Prepares and submits grant, contract, sub-award and fellowship applications and awards. Stewards administrative proposal process including timeline creation, formatting requirements, submission processes, and deadlines. Works with faculty and staff on the preparation of all administrative portions of applications, including budgets. Prepares and compiles components for each submission, ensuring that the proposal is formatted, packaged, and submitted in accordance with agency requirements. Advises and/or assists as appropriate in the design, formatting and preparation of grant documentation.
Works with faculty and staff on the preparation of administrative portions of progress reports and other administrative requests.
Collaborates with various administrative departments (e.g., Chief Science Officer, Research Accounting, Purchasing, Animal Resources Department, Office of Technology Development) and Committees (e.g., IACUC, IRB, ESCRO) to assure proper stewardship of grant funds.
Assists with the development, implementation, and maintenance of departmental policies and standard operating procedures to execute best practices. Assists with developing and implementing Institute-wide policies and procedures to maintain compliance with funding agency regulations.
Establishes and maintains a positive and cooperative working relationship with faculty, staff and management.
Performs other related duties as assigned by management.
SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities.
QUALIFICATIONS:
Bachelor's Degree (BA) from four-year college or university, or equivalent combination of education and experience.
Minimum two years non-profit or academic grants management experience in proposal development, grant financial management or grant-related process improvement, or equivalent combination of post bachelor’s education and experience.
Knowledge and experience with grant and contract policies, program reviewer guidelines, and extramural funding requirements. Proven ability to analyze and interpret which policies and procedures apply to a given situation; proven ability to perform internal review of procedures to ensure compliance with the Office of Management and Budget's (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 2 CFR 200 (commonly called "Uniform Guidance").
In-depth knowledge and current demonstrated experience in grant and contract proposal formats, preparation, submission and administration, as well as federal, state and private granting agency regulations.
Experience in projecting salary, benefit and indirect costs with knowledge of payroll and personnel regulations including impact of salaries, merit increases, range adjustments and benefit costs.
Experience in planning, researching, prospect searching, analyzing, implementing, and evaluating programs, and preparing grant and contract proposals, with the ability to develop reports and oral presentations.
Preferred certificates, licenses and registrations: : Certified Research Administrator certification
Experience with NIH grant submission systems required. Grants.gov, NSF FastLane, CDMRP eReceipt System, proposalCENTRAL, and/or other on-line proposal submission systems preferred.
Computer skills required: Grants Management platforms (e.g. Cayuse); Microsoft Office; Adobe Acrobat
SALK VALUES:
Integrity - Guides our moral compass and underpins our every action. We do what is right in all situations for no other reason than because it is right. We uphold honesty and ethical behavior and make good on our commitments. We understand that words and deeds matter and that integrity leads to trust.
Community - Enables us to harness the power of our collective talents. We work together towards common goals. We recognize the importance of diversity where everyone’s ideas, identities, backgrounds, and perspectives are valued and pave the paths that propel us forward. We understand our pioneering role in the broader scientific community and take pride in our efforts to have a positive impact on the world.
Accountability - Keeps us focused, and keeps us honest. We are responsible not only for our own success, but the success of our teams and the entire Institute. We consider how the actions we take and the decisions we make in our own work may impact others.
Respect - Creates the foundation of trust and brings out the best in us all. We value the experiences, identities, and feelings of those we work with, regardless of their position or their relationship to us. We provide feedback in a constructive manner, use appropriate language, and allow others to share their thoughts and ideas without fear of ridicule.
Empowerment - Amplifies all voices and inspires the pursuit of greatness. We lift each other up, enabling us to grow continuously and live to our fullest potential. We support the expression of ideas, encourage self-advocacy, inspire confidence and recognize that an environment of mutual respect is critical to our collective success.
COMPETENCIES:
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
The expected pay range for this position is $65,000-$82,000 annually. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
Occasionally required to stand
Occasionally required to walk
Frequently required to sit
Continually required to utilize hand and finger dexterity
Continually required to talk or hear
While performing the duties of this job, the noise level in the work environment is usually moderate
The employee must occasionally lift and /or move more than 20 pounds
Specific vision abilities required by this job include: Close vision
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Salk Institute for Biological Studies
La Jolla, San Diego, CA, USA
Job Details
Description
Provides general administrative (executive level) support to the PI and affiliated lab group including lab management, grant writing, editing and general administrative assistance. Manage and administer program activities for Centers and large NIH grants. Uses initiative, resourcefulness and good judgment to handle a wide variety of administrative and support duties such as project management, addressing inquiries, maintaining filing systems, processing paperwork, composing correspondence and coordinating meetings and travel arrangements. Serves as liaison to administrative units (Payroll, Human Resources, IT, etc.).
Works both independently and as a team member. With limited guidance, prioritizes and executes responsibilities, applies experience & judgment to make decisions or resolve complex issues beyond the scope of defined standard protocols. May provide some assistance/and or guidance to lower-ranked administrative support staff.
ESSENTIAL FUNCTIONS
(60%) Executive Level Administrative Support to Faculty
Establishes priorities and organizes workload to meet deadlines. Develops and maintains calendaring, emails, and project management system to ensure that Faculty receives adequate reminders of approaching deadlines, and that deadlines and objectives are met. Manage and administer program activities for Centers and large NIH grants.
Communication: Oversees and participates in the distribution of communications and information to the lab group members, NOMIS Center members and T32 Fellows and associated faculty.
Manages sensitive incoming communications. Reviews, analyzes and determines appropriate next step in processing/routing. Uses independent judgment and discretion as to the type and level of dissemination of information to various lab members.
Serves as liaison with other departments including Grants, Accounting, HR, Admin Services, and Facilities Services to ensure appropriate services are provided.
Calendars/Scheduling: Maintains calendars for multiple principal investigators and arranges meetings and meeting locations, both virtual and in person.
Travel Planning: Arranges all work-related travel for faculty and ensures all logistics are confirmed well in advance of the trip. Processes reimbursements for travel and other expenses.
Develops travel itineraries for national and international meetings; arranges all aspects of travel, transportation and meeting participation (such as electronic abstract submissions) through final reimbursement. Conference, meeting, and event planning including coordinating seminars, conferences and other meetings including site/facilities selection and procurement, catering, scheduling and speaker arrangements.
Obtains authorizations and completes pre and post-travel forms as required by the Accounting Department. Books transportation, hotel, and meeting registrations for lab members. Tracks prepayments and reimbursements.
Faculty CVs: Maintains faculty CVs and NIH biosketchs up-to-date. Prepares and maintains biographies, statements of research, bibliographies, copies of new publications, lists of publications, and curriculum vitae for faculty and research staff.
Lab Hiring & Interviews: Coordinates processing and screening of applicants with Human Resources. Coordinates interview scheduling and candidate visits related to the recruitment of lab staff. Arranges air travel, ground transportation, hotel and meals. Coordinates room reservations for events. Creates and disseminates announcements and visitor events.
UCSD Liaison: Creates, maintains and updates required documents associated with UCSD adjunct appointments of faculty.
Organizer of Grant Submissions and Team-Project Grant Support:
Type correspondence, documents, scientific proposals and grants, reports, and manuscripts. Composes, proofs, edits as needed. Scans, formats and amends images or text for final Power Point presentations.
Creating and updating PowerPoint presentations for research needs.
Uses spreadsheet and database software to develop and maintain a variety of databases.
Coordinate infographics for print, web, video and other communication avenues.
Competes standard general administrative duties such as photocopying, filing, mail sorting and distribution, maintenance of lab bulletin boards, etc.
Arranges for shipments of laboratory supplies and documents as needed.
Maintain alumni database of post trainee work experience.
Coordinates payments for any publication costs
Manages annual progress reports for NIH grants. Identifies and collects information on research award and grant opportunities and disseminates materials as appropriate. Tracks application process to ensure that deadlines are met.
Schedules meetings with investigators and other administrative staff to ensure grant checklist and all sections of grant are given assignments and completed by agreed upon deadlines.
For collaborative grants and multi-PI grants, schedules and organizes joint lab meetings and records collaborative activities.
Oversees procuring and ensuring accuracy and completion of administrative documents for grant submissions including budget justifications, training plans, letters of support and other required documents.
Works with Grants office to ensure Budgets and Budget justifications are completed
Obtains metrics and data as needed for grant recording purposes
Uploads documents to NIH portals and other grant portals
(7%) Lead Administrator on NIH T32 Cancer Heterogeneity, Immunity, and MicroEnvironment (CHIME)
Serves as lead administrator for T32 NIH training grant and organizer for T32 Annual Cancer Symposium, educational curriculum and other events throughout the year.
Coordinates and plans annual meetings with EAB
Manages annual progress reports for the NIH T32 grant. Identifies and collects information on research award and grant opportunities and disseminate materials as appropriate. Tracks application process to ensure that deadlines are met.
Collates and formats annual progress reports of the T32 Fellows.
Ensures records of all T32 Fellows and works with HR/Postdoctoral office to ensure record keeping of all postdoc applications to Salk and filling of trainee information into X-TRAIN. Works with the librarian to maintain records of publications of Salk postdocs and applicants for T32 recording purposes.
Helps to advertise and organize Request for Applications (RFAs) and the review of new T32 Fellows applicants periodically throughout the year.
Works with Grants office to ensure compliance of T32 trainees on NIH reporting.
(5%) Lead Administrator for NOMIS Center for Immunobiology and Microbial Pathogenesis
Serves as lead organizer for NOMIS Center seminar series and other Center events and symposiums.
Sends out bi-weekly announcements of NOMIS Center events
Helps to advertise and organize Request for Applications (RFAs) and the review of new NOMIS Center Postdoctoral Fellows every two years.
EXPERIENCE
Required:
Minimum of 5+ years of increasingly complex, general, administration support, preferably in an academic environment.
Proven experience in writing/editing general correspondence and miscellaneous documents as well as experience with drafting, editing, and solid proofreading abilities (grammar, punctuation, spelling and presentation).
Outstanding organizational and time management skills, able to set up work-flow processes, prioritize, and particular attention to detail.
Demonstrated administrative success with proven ability to analyze, interpret and apply management principles and practices for a large, multi-disciplined organization.
Ability to multi-task and work efficiently and communicate well on status of activities.
Demonstrated experience with a wide range of computer software including multi-media, relational database, spreadsheet, and word processing programs. Proficiency with office equipment, computers, and Microsoft Office Suite.
Fund management experience with external funding sources (e.g. federal, state, voluntary health agencies and private foundations) in a higher education and/or non-profit research environment.
Thorough knowledge of common office management procedures and practices including complex travel arrangements, calendaring, meeting planning, expense reporting, purchasing and inventory management.
Experience carrying out assignments with minimal instruction.
Preferred:
Project management and NIH grant submission experience. Familiarity with federal and state grant rules and processes.
Prior experience in a research and/or academic environment.
Management level administrative support experience.
Experience in creating PowerPoint presentations and creating infographics in various material.
Prior software implementation and project management experience.
EDUCATION
Required
Bachelor's degree or equivalent combination of education and work experience.
SKILLS AND ABILITIES
Required
Demonstrated knowledge of statistical principles and demonstrated ability to do statistical data analysis and interpretation. Demonstrated skills in financial planning, budget analysis, preparation, and maintenance.
Demonstrated analytical skills, including the ability to independently and accurately research, compile, organize, calculate and analyze various types of information, documents, situations and problems to define issues and the ability to formulate and produce concise reports and effectively present information.
Ability to analyze large quantities of financial data, extract pertinent data, compile, analyze and present data effectively and ability to prepare accurate financial reports. Skill in budget preparation, spending pattern analysis. Familiarity with budget justifications, data submissions and other documents related to Federal and private foundation grants and contracts.
Excellent oral and written communication skills utilizing sound judgment, tact, diplomacy, political astuteness, and a recognition of situations requiring confidentiality. Skill and ability to interact professionally and productively with diverse groups including foreign nationals, the business community, faculty, staff, and students.
Demonstrated skill and ability to provide executive level administrative support in anacademic research setting with the demonstrated skill and ability to provide analysis and/or evaluation leading to the development or improvement of administrative policies, procedures, and practices. Demonstrated ability to creatively and analytically resolve problems, make recommendations and projections, and implement new procedures when appropriate.
Demonstrated ability to independently evaluate administrative goals, prioritize plan for implementation, establish timeline, secure and oversee the participation of appropriate contributors, organize materials and ensure quality product within established deadlines.
Excellent English language skills including a superior knowledge of appropriate vocabulary usage, composition (spelling and grammar), editing, proofreading, and knowledge of various report and journal styles. Ability to read and comprehend college-level and post-graduate level materials and extract information as needed.
Skill and ability to prepare and/or incorporate complex and original computerized reports, charts, tables, graphs, slide and other materials.
Experience with standard business office equipment such as photocopier w/ duplex and collate functions, fax machines, PowerPoint projectors, etc.
Hands on experience with the submission of pre, post and renewal grant proposals. Ability to learn and maintain awareness of scientific projects in support of grant writing duties.
Experience in all aspects of coordinating meetings and conferences, including site selection, catering, audiovisual services, travel arrangements, purchasing, honorarium, travel reimbursements etc.
Demonstrated experience in arranging international travel.
Broad understanding of the organization and requirements of the Salk Institute for Biological Studies, including budgetary and other issues, so that accurate communications with these entities are facilitated.
Knowledge of Salk policy and procedures related to fiscal administration (including travel, entertainment and purchasing), academic research appointments, visas, and intellectual property.
The expected pay range for this position is $67,500-$85,000 per annum. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
SPECIAL CONDITIONS OF EMPLOYMENT
Must be willing to work in an animal-related research environment.
Able to occasionally work a flexible schedule based on workload and deadlines.
Must be able to work occasional overtime.
Position may require working in multiple physical locations on campus.
Must be comfortable reporting to supervisor(s) remotely due to physical work location and supervisor's travel schedule.
Must be able to maintain confidentiality.
Successful completion of the Institute’s background investigation.
PHYSICAL REQUIREMENTS/MENTAL ACTIVITIES/ENVIRONMENTAL CONDITIONS
The incumbent in this position will be constantly grasping, keying, sitting, and working indoors.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Full Time
Job Details
Description
Provides general administrative (executive level) support to the PI and affiliated lab group including lab management, grant writing, editing and general administrative assistance. Manage and administer program activities for Centers and large NIH grants. Uses initiative, resourcefulness and good judgment to handle a wide variety of administrative and support duties such as project management, addressing inquiries, maintaining filing systems, processing paperwork, composing correspondence and coordinating meetings and travel arrangements. Serves as liaison to administrative units (Payroll, Human Resources, IT, etc.).
Works both independently and as a team member. With limited guidance, prioritizes and executes responsibilities, applies experience & judgment to make decisions or resolve complex issues beyond the scope of defined standard protocols. May provide some assistance/and or guidance to lower-ranked administrative support staff.
ESSENTIAL FUNCTIONS
(60%) Executive Level Administrative Support to Faculty
Establishes priorities and organizes workload to meet deadlines. Develops and maintains calendaring, emails, and project management system to ensure that Faculty receives adequate reminders of approaching deadlines, and that deadlines and objectives are met. Manage and administer program activities for Centers and large NIH grants.
Communication: Oversees and participates in the distribution of communications and information to the lab group members, NOMIS Center members and T32 Fellows and associated faculty.
Manages sensitive incoming communications. Reviews, analyzes and determines appropriate next step in processing/routing. Uses independent judgment and discretion as to the type and level of dissemination of information to various lab members.
Serves as liaison with other departments including Grants, Accounting, HR, Admin Services, and Facilities Services to ensure appropriate services are provided.
Calendars/Scheduling: Maintains calendars for multiple principal investigators and arranges meetings and meeting locations, both virtual and in person.
Travel Planning: Arranges all work-related travel for faculty and ensures all logistics are confirmed well in advance of the trip. Processes reimbursements for travel and other expenses.
Develops travel itineraries for national and international meetings; arranges all aspects of travel, transportation and meeting participation (such as electronic abstract submissions) through final reimbursement. Conference, meeting, and event planning including coordinating seminars, conferences and other meetings including site/facilities selection and procurement, catering, scheduling and speaker arrangements.
Obtains authorizations and completes pre and post-travel forms as required by the Accounting Department. Books transportation, hotel, and meeting registrations for lab members. Tracks prepayments and reimbursements.
Faculty CVs: Maintains faculty CVs and NIH biosketchs up-to-date. Prepares and maintains biographies, statements of research, bibliographies, copies of new publications, lists of publications, and curriculum vitae for faculty and research staff.
Lab Hiring & Interviews: Coordinates processing and screening of applicants with Human Resources. Coordinates interview scheduling and candidate visits related to the recruitment of lab staff. Arranges air travel, ground transportation, hotel and meals. Coordinates room reservations for events. Creates and disseminates announcements and visitor events.
UCSD Liaison: Creates, maintains and updates required documents associated with UCSD adjunct appointments of faculty.
Organizer of Grant Submissions and Team-Project Grant Support:
Type correspondence, documents, scientific proposals and grants, reports, and manuscripts. Composes, proofs, edits as needed. Scans, formats and amends images or text for final Power Point presentations.
Creating and updating PowerPoint presentations for research needs.
Uses spreadsheet and database software to develop and maintain a variety of databases.
Coordinate infographics for print, web, video and other communication avenues.
Competes standard general administrative duties such as photocopying, filing, mail sorting and distribution, maintenance of lab bulletin boards, etc.
Arranges for shipments of laboratory supplies and documents as needed.
Maintain alumni database of post trainee work experience.
Coordinates payments for any publication costs
Manages annual progress reports for NIH grants. Identifies and collects information on research award and grant opportunities and disseminates materials as appropriate. Tracks application process to ensure that deadlines are met.
Schedules meetings with investigators and other administrative staff to ensure grant checklist and all sections of grant are given assignments and completed by agreed upon deadlines.
For collaborative grants and multi-PI grants, schedules and organizes joint lab meetings and records collaborative activities.
Oversees procuring and ensuring accuracy and completion of administrative documents for grant submissions including budget justifications, training plans, letters of support and other required documents.
Works with Grants office to ensure Budgets and Budget justifications are completed
Obtains metrics and data as needed for grant recording purposes
Uploads documents to NIH portals and other grant portals
(7%) Lead Administrator on NIH T32 Cancer Heterogeneity, Immunity, and MicroEnvironment (CHIME)
Serves as lead administrator for T32 NIH training grant and organizer for T32 Annual Cancer Symposium, educational curriculum and other events throughout the year.
Coordinates and plans annual meetings with EAB
Manages annual progress reports for the NIH T32 grant. Identifies and collects information on research award and grant opportunities and disseminate materials as appropriate. Tracks application process to ensure that deadlines are met.
Collates and formats annual progress reports of the T32 Fellows.
Ensures records of all T32 Fellows and works with HR/Postdoctoral office to ensure record keeping of all postdoc applications to Salk and filling of trainee information into X-TRAIN. Works with the librarian to maintain records of publications of Salk postdocs and applicants for T32 recording purposes.
Helps to advertise and organize Request for Applications (RFAs) and the review of new T32 Fellows applicants periodically throughout the year.
Works with Grants office to ensure compliance of T32 trainees on NIH reporting.
(5%) Lead Administrator for NOMIS Center for Immunobiology and Microbial Pathogenesis
Serves as lead organizer for NOMIS Center seminar series and other Center events and symposiums.
Sends out bi-weekly announcements of NOMIS Center events
Helps to advertise and organize Request for Applications (RFAs) and the review of new NOMIS Center Postdoctoral Fellows every two years.
EXPERIENCE
Required:
Minimum of 5+ years of increasingly complex, general, administration support, preferably in an academic environment.
Proven experience in writing/editing general correspondence and miscellaneous documents as well as experience with drafting, editing, and solid proofreading abilities (grammar, punctuation, spelling and presentation).
Outstanding organizational and time management skills, able to set up work-flow processes, prioritize, and particular attention to detail.
Demonstrated administrative success with proven ability to analyze, interpret and apply management principles and practices for a large, multi-disciplined organization.
Ability to multi-task and work efficiently and communicate well on status of activities.
Demonstrated experience with a wide range of computer software including multi-media, relational database, spreadsheet, and word processing programs. Proficiency with office equipment, computers, and Microsoft Office Suite.
Fund management experience with external funding sources (e.g. federal, state, voluntary health agencies and private foundations) in a higher education and/or non-profit research environment.
Thorough knowledge of common office management procedures and practices including complex travel arrangements, calendaring, meeting planning, expense reporting, purchasing and inventory management.
Experience carrying out assignments with minimal instruction.
Preferred:
Project management and NIH grant submission experience. Familiarity with federal and state grant rules and processes.
Prior experience in a research and/or academic environment.
Management level administrative support experience.
Experience in creating PowerPoint presentations and creating infographics in various material.
Prior software implementation and project management experience.
EDUCATION
Required
Bachelor's degree or equivalent combination of education and work experience.
SKILLS AND ABILITIES
Required
Demonstrated knowledge of statistical principles and demonstrated ability to do statistical data analysis and interpretation. Demonstrated skills in financial planning, budget analysis, preparation, and maintenance.
Demonstrated analytical skills, including the ability to independently and accurately research, compile, organize, calculate and analyze various types of information, documents, situations and problems to define issues and the ability to formulate and produce concise reports and effectively present information.
Ability to analyze large quantities of financial data, extract pertinent data, compile, analyze and present data effectively and ability to prepare accurate financial reports. Skill in budget preparation, spending pattern analysis. Familiarity with budget justifications, data submissions and other documents related to Federal and private foundation grants and contracts.
Excellent oral and written communication skills utilizing sound judgment, tact, diplomacy, political astuteness, and a recognition of situations requiring confidentiality. Skill and ability to interact professionally and productively with diverse groups including foreign nationals, the business community, faculty, staff, and students.
Demonstrated skill and ability to provide executive level administrative support in anacademic research setting with the demonstrated skill and ability to provide analysis and/or evaluation leading to the development or improvement of administrative policies, procedures, and practices. Demonstrated ability to creatively and analytically resolve problems, make recommendations and projections, and implement new procedures when appropriate.
Demonstrated ability to independently evaluate administrative goals, prioritize plan for implementation, establish timeline, secure and oversee the participation of appropriate contributors, organize materials and ensure quality product within established deadlines.
Excellent English language skills including a superior knowledge of appropriate vocabulary usage, composition (spelling and grammar), editing, proofreading, and knowledge of various report and journal styles. Ability to read and comprehend college-level and post-graduate level materials and extract information as needed.
Skill and ability to prepare and/or incorporate complex and original computerized reports, charts, tables, graphs, slide and other materials.
Experience with standard business office equipment such as photocopier w/ duplex and collate functions, fax machines, PowerPoint projectors, etc.
Hands on experience with the submission of pre, post and renewal grant proposals. Ability to learn and maintain awareness of scientific projects in support of grant writing duties.
Experience in all aspects of coordinating meetings and conferences, including site selection, catering, audiovisual services, travel arrangements, purchasing, honorarium, travel reimbursements etc.
Demonstrated experience in arranging international travel.
Broad understanding of the organization and requirements of the Salk Institute for Biological Studies, including budgetary and other issues, so that accurate communications with these entities are facilitated.
Knowledge of Salk policy and procedures related to fiscal administration (including travel, entertainment and purchasing), academic research appointments, visas, and intellectual property.
The expected pay range for this position is $67,500-$85,000 per annum. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
SPECIAL CONDITIONS OF EMPLOYMENT
Must be willing to work in an animal-related research environment.
Able to occasionally work a flexible schedule based on workload and deadlines.
Must be able to work occasional overtime.
Position may require working in multiple physical locations on campus.
Must be comfortable reporting to supervisor(s) remotely due to physical work location and supervisor's travel schedule.
Must be able to maintain confidentiality.
Successful completion of the Institute’s background investigation.
PHYSICAL REQUIREMENTS/MENTAL ACTIVITIES/ENVIRONMENTAL CONDITIONS
The incumbent in this position will be constantly grasping, keying, sitting, and working indoors.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
California Lutheran University
Thousand Oaks, CA, United States
Accounting Technician II - Payroll/General Ledger Position Category: Staff (Non-Exempt) FLSA: Non-exempt FTE: 1 Location: Thousand Oaks University Background: The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity. Basic Function: Under the direction of Assistant Controller and in coordination with the Payroll Administrator, Accounting Technician II - Payroll/General Ledger prepares, analyzes and processes payroll and benefits for all University employees, including student workers. The position will also be involved with providing reports to government agencies and reconciling payroll to the financial reporting system. Representative Duties: Supports the Payroll Administrator to ensure that University employees, including student workers, are paid on an accurate and timely basis. E Prepare and process student employee position information to ensure that students are paid on an accurate and timely basis. Plan, organize and prioritize the student payroll function procedures and develop functional calendars. E Compile, calculate, and prepare payroll for student workers. Review for accuracy and completeness and edit payroll reports to ensure payrolls and various accounts balance. E Review, enter, and transmit payroll data on automated payroll system, record and maintain confidential payroll records, such as individual employee records for benefit purposes, W-4 forms, taxes, earnings records and others; calculate and determine payroll tax deposits. E Prepare payroll for Bi-Weekly and Monthly payroll cycles and assist Payroll Administrator as needed. Prepare and process payroll and benefit information to ensure that University staff, faculty and administrators are paid on an accurate and timely basis. Process tax payments to government agencies (FICA, Medicare, SDI, and withholding). Process payments to vendors related to government-mandated garnishments and payroll deduction programs such as retirement, tax deferred annuities, Section 125 benefits, etc. in a timely and accurate manner. E Provide reporting to Student Employment/Financial Aid upon request. Provide additional reporting as requested. Reclassify FWS/CSW statuses as limits are met. Re-classify earnings according to requests made by Financial Aid. Provide year-end audit reporting information to Financial Aid. Work closely with Student Employment to ensure compliance with Payroll laws as well as Federal Student Employment regulations. E Assist the Payroll Administrator with issuing annual employee W-2’s. E Maintains confidentiality of payroll records. E Maintains up-to-date knowledge of payroll law and trends through continuing education programs. E Provide support to all employees regarding questions pertaining to earnings to date, electronic timesheets, tax withholdings, etc. E Reconcile General Ledger accounts as assigned. E Assist in annual audits, including preparing schedules, reconciling accounts and answering audit questions E Other duties within the accounting area as assigned. E = Essential Duties Knowledge Of: Principles and techniques involved in payroll preparation. Federal and State tax rules and regulations pertaining to payroll and benefits. Payroll related accounting practices. Operation of a computer terminal. Fully integrated payroll systems. Techniques of utilizing related accounting software. Financial and statistical record-keeping techniques. Effective oral and written communication skills. Interpersonal skills using tact, patience and courtesy. Modern office practices, procedures and equipment. Microsoft Office programs – Excel, Word, etc. Ability To: Ability to work in fast-paced environment under tight deadlines Perform complex accounting functions related to assigned payroll transactions. Organize and prioritize various projects and timelines. Utilize various computer software and a computer terminal. Review, compile, interpret and prepare a variety of fiscal reports. Communicate effectively both orally and in writing. Meet schedules and time lines. Make arithmetic computations with speed and accuracy. Process and record accounting transactions accurately. Compare numbers and detect errors efficiently. Reconcile payroll reports to financial systems. Understand and follow oral and written directions. Interpret and apply general payroll methods, practices and terminology. Establish and maintain cooperative and effective working relationships with others. Prioritize and schedule work. Prepare, maintain, verify and process payroll records. Minimum Qualifications: Any combination equivalent to: two years college level coursework, including accounting courses, and two years experience in payroll and/or general ledger function. Additional experience may substitute for educational experience on a year-for-year basis Preferred Qualifications: Bachelor’s degree Licenses and Other Requirements: N.A. Physical Abilities: Detect to understand appropriate written correspondence; operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer; communicate to exchange information in person, in writing, on the telephone and by email; stationary position for extended periods of time; move or transport light objects; position self to store and/or retrieve files Working Environment: Office environment; constant interruptions Ability to travel to conduct work as needed. Hiring Range $24.00 - $28.00 Posting Number: Staff002512022 Open Date: 06/02/2023 Close Date: 6/25/2023 To apply, visit https://careers.callutheran.edu/postings/10908 California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University’s policies, procedures, and processes. Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation. jeid-46e540f3f7d70642adba4d10096bdad7
Full Time
Accounting Technician II - Payroll/General Ledger Position Category: Staff (Non-Exempt) FLSA: Non-exempt FTE: 1 Location: Thousand Oaks University Background: The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity. Basic Function: Under the direction of Assistant Controller and in coordination with the Payroll Administrator, Accounting Technician II - Payroll/General Ledger prepares, analyzes and processes payroll and benefits for all University employees, including student workers. The position will also be involved with providing reports to government agencies and reconciling payroll to the financial reporting system. Representative Duties: Supports the Payroll Administrator to ensure that University employees, including student workers, are paid on an accurate and timely basis. E Prepare and process student employee position information to ensure that students are paid on an accurate and timely basis. Plan, organize and prioritize the student payroll function procedures and develop functional calendars. E Compile, calculate, and prepare payroll for student workers. Review for accuracy and completeness and edit payroll reports to ensure payrolls and various accounts balance. E Review, enter, and transmit payroll data on automated payroll system, record and maintain confidential payroll records, such as individual employee records for benefit purposes, W-4 forms, taxes, earnings records and others; calculate and determine payroll tax deposits. E Prepare payroll for Bi-Weekly and Monthly payroll cycles and assist Payroll Administrator as needed. Prepare and process payroll and benefit information to ensure that University staff, faculty and administrators are paid on an accurate and timely basis. Process tax payments to government agencies (FICA, Medicare, SDI, and withholding). Process payments to vendors related to government-mandated garnishments and payroll deduction programs such as retirement, tax deferred annuities, Section 125 benefits, etc. in a timely and accurate manner. E Provide reporting to Student Employment/Financial Aid upon request. Provide additional reporting as requested. Reclassify FWS/CSW statuses as limits are met. Re-classify earnings according to requests made by Financial Aid. Provide year-end audit reporting information to Financial Aid. Work closely with Student Employment to ensure compliance with Payroll laws as well as Federal Student Employment regulations. E Assist the Payroll Administrator with issuing annual employee W-2’s. E Maintains confidentiality of payroll records. E Maintains up-to-date knowledge of payroll law and trends through continuing education programs. E Provide support to all employees regarding questions pertaining to earnings to date, electronic timesheets, tax withholdings, etc. E Reconcile General Ledger accounts as assigned. E Assist in annual audits, including preparing schedules, reconciling accounts and answering audit questions E Other duties within the accounting area as assigned. E = Essential Duties Knowledge Of: Principles and techniques involved in payroll preparation. Federal and State tax rules and regulations pertaining to payroll and benefits. Payroll related accounting practices. Operation of a computer terminal. Fully integrated payroll systems. Techniques of utilizing related accounting software. Financial and statistical record-keeping techniques. Effective oral and written communication skills. Interpersonal skills using tact, patience and courtesy. Modern office practices, procedures and equipment. Microsoft Office programs – Excel, Word, etc. Ability To: Ability to work in fast-paced environment under tight deadlines Perform complex accounting functions related to assigned payroll transactions. Organize and prioritize various projects and timelines. Utilize various computer software and a computer terminal. Review, compile, interpret and prepare a variety of fiscal reports. Communicate effectively both orally and in writing. Meet schedules and time lines. Make arithmetic computations with speed and accuracy. Process and record accounting transactions accurately. Compare numbers and detect errors efficiently. Reconcile payroll reports to financial systems. Understand and follow oral and written directions. Interpret and apply general payroll methods, practices and terminology. Establish and maintain cooperative and effective working relationships with others. Prioritize and schedule work. Prepare, maintain, verify and process payroll records. Minimum Qualifications: Any combination equivalent to: two years college level coursework, including accounting courses, and two years experience in payroll and/or general ledger function. Additional experience may substitute for educational experience on a year-for-year basis Preferred Qualifications: Bachelor’s degree Licenses and Other Requirements: N.A. Physical Abilities: Detect to understand appropriate written correspondence; operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer; communicate to exchange information in person, in writing, on the telephone and by email; stationary position for extended periods of time; move or transport light objects; position self to store and/or retrieve files Working Environment: Office environment; constant interruptions Ability to travel to conduct work as needed. Hiring Range $24.00 - $28.00 Posting Number: Staff002512022 Open Date: 06/02/2023 Close Date: 6/25/2023 To apply, visit https://careers.callutheran.edu/postings/10908 California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University’s policies, procedures, and processes. Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation. jeid-46e540f3f7d70642adba4d10096bdad7
Senior Accountant Job ID: 107056 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. The first application review will be Monday, July 10, 2023. We reserve the right to close this recruitment at any time on or after that date. PAY AND BENEFITS Annual Pay Range: $74,525.49- $94,356.21 Hourly Pay Range: $38.218202 - $48.387801 The listed salary range reflects a 4.5% Cost of Living Adjustment (COLA) effective July 1, 2023. Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions include: Generous paid time off package, including: 12 hours of vacation accrued per month 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS The Clackamas County Treasurer's Office seeks an experienced accounting professional to join our team as a Senior Accountant. The selected candidate will perform highly complex professional accounting, auditing, and fiscal management duties with a substantial impact on the entire county. Our Senior Accountant, on behalf of the County Treasurer, will produce sophisticated forecasts of business and operating revenues and expenses and economic and financial conditions for the county. Acting with a high degree of autonomy, this position also serves as the formal lead of the Office's accounting staff. Other duties include serving as the merchant services liaison and certifying tax revenue distributions on behalf of the county. The ideal candidate will have excellent communication and interpersonal skills, a flexible work style to achieve results, exhibit organizational acumen, and strong attention to detail. In addition, we are seeking a candidate who will employ a hands-on, proactive, and collaborative approach that builds trust and develops positive internal and external relationships. The Treasurer's Office has responsibility for all cash management and investment activities of the county, including bank reconciliation, distribution of tax revenues, Clackamas County investment purchases and sales, maintenance of banking and investment custody agreements, and all other responsibilities as defined by Oregon Revised Statutes and the Oregon Constitution. Required Minimum Qualifications/ Transferrable Skills:* A minimum of five (5) years of progressively responsible advanced level accounting/auditing experience in a professional setting Any combination of relevant education and/or training in a relevant discipline that would likely provide the required knowledge and skills, may substitute for up to one (1) year of the required years of experience Experience with governmental accounting and budgeting procedures and operations Experience ensuring compliance with contracts and/or grant requirements Thorough knowledge of Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB) Effective communication skills Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Possession of an active Certified Public Accountant (CPA) license, in good standing Advanced government level professional accounting, financial analysis and reporting, and audit experience Experience performing audits of local governments Experience auditing, analyzing and evaluating financial records, internal controls, policies and procedures Experience implementing GASB Standards *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Run daily bank reports from SinglePoint and Eon-Use Reports to Update Cash projections spreadsheet with previous day clearings. Determine transfers to/from bank, LGIP, and other sources. Process and setup new escrow retainage accounts. Help ensure compliance with Oregon Revised Statutes. Help ensure compliance with Oregon Revised Statutes. Process applications for departments wanting to take ACH/EFT payments (UPIC accounts). Update cash projection spreadsheet with daily activity (e.g., Payroll County Orders, AP County Orders Check requests, etc.); update and reconcile Sympro with daily activities; update actuals and cash flow spreadsheet using daily bank reports from SinglePoint and Eon; update cash by fund analysis and report concerns to the Treasurer; update and analyze bond proceed expenditure tracking sheet and update Treasurer. Cheque Suite issuances for Tax, TXTO, Trust, and Clack funds. Serve as the Merchant Services Liaison; prepare Journal Entries for Merchant Charge Backs or Merchant Credits Process applications for new merchant IDs. Review postings done the previous day and review bank reconciliations completed by Treasury staff. Setup purchased investments in Sympro and prepare journal entries to record purchased investment, called investments. Prepare Journal Entries to record: checks issued by Jail and District Attorney; correcting entries, debts service payments; investment coupon interest and maturities; entries for money market and LGIP accounts. Initiate ACH and Wire Transfers; process ACH for Community Development Loans and Self Pay Insurance Premiums. Run budget reports and review for inaccuracies or missed postings; reconcile to actual transactions to ensure completeness; analyzes variances and prepares status reports for management; work with Finance AP/AR on errors or issues; perform initial analysis of budget to ensure the Treasurer's Office is staying on budget. Other duties as assigned. REQUIRED KNOWLEDGE AND SKILLS Thorough knowledge of: The principles and practices of financial reporting, auditing and internal controls; governmental accounting and budgeting procedures and operations; Generally Accepted Accounting Principles (GAAP); Governmental Accounting Standards (GASB statements); techniques used to locate errors in accounting records; computerized accounting systems and how they aid in compiling, maintaining and using accounting information; public sector accounting needs; general laws and rules regulating and influencing County fiscal operations; data processing as it relates to accounting records and applications; general office practices and procedures; application and use of standard office equipment. Skill to: Research technical accounting guidelines and literature to determine applicability; use accounting-related software and financial reporting systems; develop complex financial reports; design, generate and reconcile accounting reports, statements, projections and schedules; interpret and apply accounting and fiscal-related laws, ordinances, rules, regulations, policies and procedures; prepare and maintain accurate reports, spreadsheets and fiscal records; apply and adapt established accounting principles and procedures to a variety of County fiscal applications; apply mathematical and statistical analysis to data from various sources, draw logical conclusions and make appropriate recommendations; lead the work of professional accounting staff; communicate professionally, clearly and concisely, both orally and in writing; establish and maintain effective working relationships with co-workers, managers, customers and the general public. WORK SCHEDULE This position is included in the County's alternate workweek program, working 37.5 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Mission of the Treasurer's office is to actively invest, account for, manage, distribute and safeguard the County's cash assets. The Clackamas County Treasurer is the Chief Investment Officer for the County. The Treasurer maintains bank accounts and accounts with the State Treasury Investment Pool and various banks. Funds are invested in accordance with the County's investment policy, assuring that adequate cash is available to meet the obligations of the County. Maintenance of all banking and investment custody agreements are performed by the Treasurer's office. This also includes maintenance of approximately 50 County and public trust accounts. The Treasurer's office has responsibility for all the cash management activities of the County, including but not limited to: reconciling functions for the county's bank accounts, distribution of all property tax collected by the County Assessor to the over 125 different taxing districts within the County, and payment card industry, data security standard (PCI DSS) compliance. The Treasurer participates in the issuance of County debt instruments in accordance with the County debt policy, makes debt service payments and assists with arbitrage calculations. The Treasurer's office and the Finance office are separate departments. The Treasurer is also the Internal Audit Administrator and has responsibility for managing the internal audit function in Clackamas County and managing the County's fraud, waste and abuse hotline. Learn more about Clackamas County Treasurer APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? James Callahan, Recruiter JCallahan@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107056&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-ff96b34c2ffc764c869bdd507c92f23a
Full Time
Senior Accountant Job ID: 107056 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. The first application review will be Monday, July 10, 2023. We reserve the right to close this recruitment at any time on or after that date. PAY AND BENEFITS Annual Pay Range: $74,525.49- $94,356.21 Hourly Pay Range: $38.218202 - $48.387801 The listed salary range reflects a 4.5% Cost of Living Adjustment (COLA) effective July 1, 2023. Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions include: Generous paid time off package, including: 12 hours of vacation accrued per month 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS The Clackamas County Treasurer's Office seeks an experienced accounting professional to join our team as a Senior Accountant. The selected candidate will perform highly complex professional accounting, auditing, and fiscal management duties with a substantial impact on the entire county. Our Senior Accountant, on behalf of the County Treasurer, will produce sophisticated forecasts of business and operating revenues and expenses and economic and financial conditions for the county. Acting with a high degree of autonomy, this position also serves as the formal lead of the Office's accounting staff. Other duties include serving as the merchant services liaison and certifying tax revenue distributions on behalf of the county. The ideal candidate will have excellent communication and interpersonal skills, a flexible work style to achieve results, exhibit organizational acumen, and strong attention to detail. In addition, we are seeking a candidate who will employ a hands-on, proactive, and collaborative approach that builds trust and develops positive internal and external relationships. The Treasurer's Office has responsibility for all cash management and investment activities of the county, including bank reconciliation, distribution of tax revenues, Clackamas County investment purchases and sales, maintenance of banking and investment custody agreements, and all other responsibilities as defined by Oregon Revised Statutes and the Oregon Constitution. Required Minimum Qualifications/ Transferrable Skills:* A minimum of five (5) years of progressively responsible advanced level accounting/auditing experience in a professional setting Any combination of relevant education and/or training in a relevant discipline that would likely provide the required knowledge and skills, may substitute for up to one (1) year of the required years of experience Experience with governmental accounting and budgeting procedures and operations Experience ensuring compliance with contracts and/or grant requirements Thorough knowledge of Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB) Effective communication skills Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Possession of an active Certified Public Accountant (CPA) license, in good standing Advanced government level professional accounting, financial analysis and reporting, and audit experience Experience performing audits of local governments Experience auditing, analyzing and evaluating financial records, internal controls, policies and procedures Experience implementing GASB Standards *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Run daily bank reports from SinglePoint and Eon-Use Reports to Update Cash projections spreadsheet with previous day clearings. Determine transfers to/from bank, LGIP, and other sources. Process and setup new escrow retainage accounts. Help ensure compliance with Oregon Revised Statutes. Help ensure compliance with Oregon Revised Statutes. Process applications for departments wanting to take ACH/EFT payments (UPIC accounts). Update cash projection spreadsheet with daily activity (e.g., Payroll County Orders, AP County Orders Check requests, etc.); update and reconcile Sympro with daily activities; update actuals and cash flow spreadsheet using daily bank reports from SinglePoint and Eon; update cash by fund analysis and report concerns to the Treasurer; update and analyze bond proceed expenditure tracking sheet and update Treasurer. Cheque Suite issuances for Tax, TXTO, Trust, and Clack funds. Serve as the Merchant Services Liaison; prepare Journal Entries for Merchant Charge Backs or Merchant Credits Process applications for new merchant IDs. Review postings done the previous day and review bank reconciliations completed by Treasury staff. Setup purchased investments in Sympro and prepare journal entries to record purchased investment, called investments. Prepare Journal Entries to record: checks issued by Jail and District Attorney; correcting entries, debts service payments; investment coupon interest and maturities; entries for money market and LGIP accounts. Initiate ACH and Wire Transfers; process ACH for Community Development Loans and Self Pay Insurance Premiums. Run budget reports and review for inaccuracies or missed postings; reconcile to actual transactions to ensure completeness; analyzes variances and prepares status reports for management; work with Finance AP/AR on errors or issues; perform initial analysis of budget to ensure the Treasurer's Office is staying on budget. Other duties as assigned. REQUIRED KNOWLEDGE AND SKILLS Thorough knowledge of: The principles and practices of financial reporting, auditing and internal controls; governmental accounting and budgeting procedures and operations; Generally Accepted Accounting Principles (GAAP); Governmental Accounting Standards (GASB statements); techniques used to locate errors in accounting records; computerized accounting systems and how they aid in compiling, maintaining and using accounting information; public sector accounting needs; general laws and rules regulating and influencing County fiscal operations; data processing as it relates to accounting records and applications; general office practices and procedures; application and use of standard office equipment. Skill to: Research technical accounting guidelines and literature to determine applicability; use accounting-related software and financial reporting systems; develop complex financial reports; design, generate and reconcile accounting reports, statements, projections and schedules; interpret and apply accounting and fiscal-related laws, ordinances, rules, regulations, policies and procedures; prepare and maintain accurate reports, spreadsheets and fiscal records; apply and adapt established accounting principles and procedures to a variety of County fiscal applications; apply mathematical and statistical analysis to data from various sources, draw logical conclusions and make appropriate recommendations; lead the work of professional accounting staff; communicate professionally, clearly and concisely, both orally and in writing; establish and maintain effective working relationships with co-workers, managers, customers and the general public. WORK SCHEDULE This position is included in the County's alternate workweek program, working 37.5 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Mission of the Treasurer's office is to actively invest, account for, manage, distribute and safeguard the County's cash assets. The Clackamas County Treasurer is the Chief Investment Officer for the County. The Treasurer maintains bank accounts and accounts with the State Treasury Investment Pool and various banks. Funds are invested in accordance with the County's investment policy, assuring that adequate cash is available to meet the obligations of the County. Maintenance of all banking and investment custody agreements are performed by the Treasurer's office. This also includes maintenance of approximately 50 County and public trust accounts. The Treasurer's office has responsibility for all the cash management activities of the County, including but not limited to: reconciling functions for the county's bank accounts, distribution of all property tax collected by the County Assessor to the over 125 different taxing districts within the County, and payment card industry, data security standard (PCI DSS) compliance. The Treasurer participates in the issuance of County debt instruments in accordance with the County debt policy, makes debt service payments and assists with arbitrage calculations. The Treasurer's office and the Finance office are separate departments. The Treasurer is also the Internal Audit Administrator and has responsibility for managing the internal audit function in Clackamas County and managing the County's fraud, waste and abuse hotline. Learn more about Clackamas County Treasurer APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? James Callahan, Recruiter JCallahan@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107056&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-ff96b34c2ffc764c869bdd507c92f23a
California Lutheran University
Thousand Oaks, CA, United States
Accounting Technician II - Payroll/General Ledger Position Category: Staff (Non-Exempt) FLSA: Non-exempt FTE: 1 Location: Thousand Oaks University Background: The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity. Basic Function: Under the direction of Assistant Controller and in coordination with the Payroll Administrator, Accounting Technician II - Payroll/General Ledger prepares, analyzes and processes payroll and benefits for all University employees, including student workers. The position will also be involved with providing reports to government agencies and reconciling payroll to the financial reporting system. Representative Duties: Supports the Payroll Administrator to ensure that University employees, including student workers, are paid on an accurate and timely basis. E Prepare and process student employee position information to ensure that students are paid on an accurate and timely basis. Plan, organize and prioritize the student payroll function procedures and develop functional calendars. E Compile, calculate, and prepare payroll for student workers. Review for accuracy and completeness and edit payroll reports to ensure payrolls and various accounts balance. E Review, enter, and transmit payroll data on automated payroll system, record and maintain confidential payroll records, such as individual employee records for benefit purposes, W-4 forms, taxes, earnings records and others; calculate and determine payroll tax deposits. E Prepare payroll for Bi-Weekly and Monthly payroll cycles and assist Payroll Administrator as needed. Prepare and process payroll and benefit information to ensure that University staff, faculty and administrators are paid on an accurate and timely basis. Process tax payments to government agencies (FICA, Medicare, SDI, and withholding). Process payments to vendors related to government-mandated garnishments and payroll deduction programs such as retirement, tax deferred annuities, Section 125 benefits, etc. in a timely and accurate manner. E Provide reporting to Student Employment/Financial Aid upon request. Provide additional reporting as requested. Reclassify FWS/CSW statuses as limits are met. Re-classify earnings according to requests made by Financial Aid. Provide year-end audit reporting information to Financial Aid. Work closely with Student Employment to ensure compliance with Payroll laws as well as Federal Student Employment regulations. E Assist the Payroll Administrator with issuing annual employee W-2’s. E Maintains confidentiality of payroll records. E Maintains up-to-date knowledge of payroll law and trends through continuing education programs. E Provide support to all employees regarding questions pertaining to earnings to date, electronic timesheets, tax withholdings, etc. E Reconcile General Ledger accounts as assigned. E Assist in annual audits, including preparing schedules, reconciling accounts and answering audit questions E Other duties within the accounting area as assigned. E = Essential Duties Knowledge Of: Principles and techniques involved in payroll preparation. Federal and State tax rules and regulations pertaining to payroll and benefits. Payroll related accounting practices. Operation of a computer terminal. Fully integrated payroll systems. Techniques of utilizing related accounting software. Financial and statistical record-keeping techniques. Effective oral and written communication skills. Interpersonal skills using tact, patience and courtesy. Modern office practices, procedures and equipment. Microsoft Office programs – Excel, Word, etc. Ability To: Ability to work in fast-paced environment under tight deadlines Perform complex accounting functions related to assigned payroll transactions. Organize and prioritize various projects and timelines. Utilize various computer software and a computer terminal. Review, compile, interpret and prepare a variety of fiscal reports. Communicate effectively both orally and in writing. Meet schedules and time lines. Make arithmetic computations with speed and accuracy. Process and record accounting transactions accurately. Compare numbers and detect errors efficiently. Reconcile payroll reports to financial systems. Understand and follow oral and written directions. Interpret and apply general payroll methods, practices and terminology. Establish and maintain cooperative and effective working relationships with others. Prioritize and schedule work. Prepare, maintain, verify and process payroll records. Minimum Qualifications: Any combination equivalent to: two years college level coursework, including accounting courses, and two years experience in payroll and/or general ledger function. Additional experience may substitute for educational experience on a year-for-year basis Preferred Qualifications: Bachelor’s degree Licenses and Other Requirements: N.A. Physical Abilities: Working Environment: Office environment; constant interruptions Ability to travel to conduct work as needed. Posting Number: Staff002512022 Number of Vacancies: 1 Desired Start Date: 07/03/2023 Position End Date: Open Date: 06/02/2023 Close Date: 6/18/2023 Open Until Filled: No Application Procedure/Special Instructions: To apply, visit https://careers.callutheran.edu/postings/10789 California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University’s policies, procedures, and processes. Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation. jeid-ed9abef98e45624bb903d0bffddd3d3a
Full Time
Accounting Technician II - Payroll/General Ledger Position Category: Staff (Non-Exempt) FLSA: Non-exempt FTE: 1 Location: Thousand Oaks University Background: The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity. Basic Function: Under the direction of Assistant Controller and in coordination with the Payroll Administrator, Accounting Technician II - Payroll/General Ledger prepares, analyzes and processes payroll and benefits for all University employees, including student workers. The position will also be involved with providing reports to government agencies and reconciling payroll to the financial reporting system. Representative Duties: Supports the Payroll Administrator to ensure that University employees, including student workers, are paid on an accurate and timely basis. E Prepare and process student employee position information to ensure that students are paid on an accurate and timely basis. Plan, organize and prioritize the student payroll function procedures and develop functional calendars. E Compile, calculate, and prepare payroll for student workers. Review for accuracy and completeness and edit payroll reports to ensure payrolls and various accounts balance. E Review, enter, and transmit payroll data on automated payroll system, record and maintain confidential payroll records, such as individual employee records for benefit purposes, W-4 forms, taxes, earnings records and others; calculate and determine payroll tax deposits. E Prepare payroll for Bi-Weekly and Monthly payroll cycles and assist Payroll Administrator as needed. Prepare and process payroll and benefit information to ensure that University staff, faculty and administrators are paid on an accurate and timely basis. Process tax payments to government agencies (FICA, Medicare, SDI, and withholding). Process payments to vendors related to government-mandated garnishments and payroll deduction programs such as retirement, tax deferred annuities, Section 125 benefits, etc. in a timely and accurate manner. E Provide reporting to Student Employment/Financial Aid upon request. Provide additional reporting as requested. Reclassify FWS/CSW statuses as limits are met. Re-classify earnings according to requests made by Financial Aid. Provide year-end audit reporting information to Financial Aid. Work closely with Student Employment to ensure compliance with Payroll laws as well as Federal Student Employment regulations. E Assist the Payroll Administrator with issuing annual employee W-2’s. E Maintains confidentiality of payroll records. E Maintains up-to-date knowledge of payroll law and trends through continuing education programs. E Provide support to all employees regarding questions pertaining to earnings to date, electronic timesheets, tax withholdings, etc. E Reconcile General Ledger accounts as assigned. E Assist in annual audits, including preparing schedules, reconciling accounts and answering audit questions E Other duties within the accounting area as assigned. E = Essential Duties Knowledge Of: Principles and techniques involved in payroll preparation. Federal and State tax rules and regulations pertaining to payroll and benefits. Payroll related accounting practices. Operation of a computer terminal. Fully integrated payroll systems. Techniques of utilizing related accounting software. Financial and statistical record-keeping techniques. Effective oral and written communication skills. Interpersonal skills using tact, patience and courtesy. Modern office practices, procedures and equipment. Microsoft Office programs – Excel, Word, etc. Ability To: Ability to work in fast-paced environment under tight deadlines Perform complex accounting functions related to assigned payroll transactions. Organize and prioritize various projects and timelines. Utilize various computer software and a computer terminal. Review, compile, interpret and prepare a variety of fiscal reports. Communicate effectively both orally and in writing. Meet schedules and time lines. Make arithmetic computations with speed and accuracy. Process and record accounting transactions accurately. Compare numbers and detect errors efficiently. Reconcile payroll reports to financial systems. Understand and follow oral and written directions. Interpret and apply general payroll methods, practices and terminology. Establish and maintain cooperative and effective working relationships with others. Prioritize and schedule work. Prepare, maintain, verify and process payroll records. Minimum Qualifications: Any combination equivalent to: two years college level coursework, including accounting courses, and two years experience in payroll and/or general ledger function. Additional experience may substitute for educational experience on a year-for-year basis Preferred Qualifications: Bachelor’s degree Licenses and Other Requirements: N.A. Physical Abilities: Working Environment: Office environment; constant interruptions Ability to travel to conduct work as needed. Posting Number: Staff002512022 Number of Vacancies: 1 Desired Start Date: 07/03/2023 Position End Date: Open Date: 06/02/2023 Close Date: 6/18/2023 Open Until Filled: No Application Procedure/Special Instructions: To apply, visit https://careers.callutheran.edu/postings/10789 California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University’s policies, procedures, and processes. Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation. jeid-ed9abef98e45624bb903d0bffddd3d3a
The John F. Kennedy Center for Performing Arts
Washington DC
About the Washington National Opera Founded in 1956 as a modest but intrepid ensemble known as the Opera Society of Washington, Washington National Opera (WNO) is today one of America’s largest opera companies. Under the leadership of General Director Timothy O’Leary and Artistic Director Francesca Zambello, WNO draws inspiration from a rich legacy built on the values of artistic excellence, engagement with a broad community, and a thriving future for opera and its audiences. As an artistic affiliate of the John F. Kennedy Center for the Performing Arts, WNO performs fall and spring seasons in the 2,200-seat Kennedy Center Opera House. WNO also offers performances on Millennium Stage and at other venues at the Center and throughout the city, and offers training, educational, and social impact programs year-round. WNO Mission Statement: Washington National Opera, as a leader in opera and a flagship of the Kennedy Center, seeks to inspire, connect, and enrich our community, shape the future of opera, and illuminate the American and human experience. We tell timeless stories with programming that excites, entertains, engages, and educates. We are committed to diversity and balance – presenting classic, contemporary, and American works – to broad local, national, and international audiences. WNO Core Values: Integrity, Excellence, Inclusivity, Innovation, Joy At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2022 staff video! Job Description The Senior Manager, Artistic Administration (Artistic Operations) is responsible for collaborating with the Director of Artistic Planning and Administration in planning and executing WNO artistic operations as well as logistics for artistic involvement in WNO productions and events. Under the oversight of the Director of Artistic Planning and Operations, the Senior Manager, Artistic Administration serves as the supervisor and primary point person for the WNO Music Staff (WNO Chorus Master, WNO Head of Music Staff, WNO Music Administrator, and the WNO Orchestra Librarian). This includes contract negotiation, timesheet collection, payroll processing, and day to day needs. This role also supervises the Artistic Operations Assistant Manager. This role serves as a member of artistic planning sessions to facilitate achieving financial goals in current and future seasons. In collaboration with the General Director, Artistic Director, Director of Artistic Planning and Administration and Associate Director of Artistic Administration, this position is also responsible for the negotiation of artist contracts, grand rights agreements, contracts for commissioning and re-orchestration of compositions, and all WNO director, choreographer, dancer, chorus, supers contracts and VISAS. This role works with and under the guidance of the Director of Artistic Planning and Operations; the successful candidate must therefore have creative and casting capabilities. The Senior Manager, Artistic Administration, under the oversight of the Director of Artistic Planning and Administration and in collaboration with the Director of Production manages the WNO Master Calendar and Artistic Budget lines. This position coordinates planning information with the Finance Manager to develop budget strategies for the integrated WNO Company budget. Duties & Responsibilities Collaborate with the Director of Artistic Planning and Operations on the development of casting and programming of future seasons, as well as creating drafts of future season budgets under their oversight. Communicate with artists and agents to determine artist availability, finalize contract details, artist fees, housing and travel for principal artists, directors, conductors, dancers, choreographers, chorus, children’s chorus, supers, and music staff within the AGMA and AFM CBAs. Summarize results for Artistic Operations Assistant Manager to execute contracts. Coordinate artist VISAS, ensure all artist needs are clearly passed on to Artist Services in anticipation of arrival in Washington. Organize libretto readings and workshops for commissions, perform production research, create presentation materials for any informational artistic planning. With Rehearsal Planning- Plan, coordinate and attend chorus, children’s chorus, dance, super auditions. Oversee the Chorus Master with casting of Chorus, Children’s Chorus and the Choreographer with Dancers. Collaborates with Directing and Costume staff to cast Supers. Act as liaison to distribute information to Kennedy Center Departments; Liaise with Development to include artistic information in grant proposals and cultivation efforts; Proof marketing materials; Coordinate with Education, Development, Community Engagement, and Social Impact to plan WNO centered events Casting Information Database: Maintain Artistic information portion of ArtsVision database. Distribute all relevant casting information to WNO departments. Coordinate with Artist Services Coordinator and other staff to plan cast receptions, special events; Organize Artistic presence for any and all WNO related events Other duties as assigned. Key Qualifications 5-8 years of experience in artistic operations/administration within a performing arts organization. Interest/knowledge in opera, classical music encouraged. Bachelor’s Degree (preferably in a music-related subject) or equivalent training/ experience Experience with union contracts a strong plus. Expertise in Microsoft Excel for budgeting. Interest in, and extensive knowledge of, opera, classical music, and the performing arts Excellent verbal and written communication skills Strong organization skills, including the ability to prioritize and manage multiple projects at one time, especially under pressure. Must be able to work independently as well as in a team environment. Must display good judgement, discretion, and the ability to handle sensitive information in a trustworthy manner. Knowledge of Microsoft Office: Outlook, Word, and Excel required; Access a plus; accurate word processing, proofreading, and filing skills. Willingness to learn all associated software programs, particularly ArtsVision and KC accounting Candidate must be local or willing to relocate to the DMV area.
Full Time Regular
About the Washington National Opera Founded in 1956 as a modest but intrepid ensemble known as the Opera Society of Washington, Washington National Opera (WNO) is today one of America’s largest opera companies. Under the leadership of General Director Timothy O’Leary and Artistic Director Francesca Zambello, WNO draws inspiration from a rich legacy built on the values of artistic excellence, engagement with a broad community, and a thriving future for opera and its audiences. As an artistic affiliate of the John F. Kennedy Center for the Performing Arts, WNO performs fall and spring seasons in the 2,200-seat Kennedy Center Opera House. WNO also offers performances on Millennium Stage and at other venues at the Center and throughout the city, and offers training, educational, and social impact programs year-round. WNO Mission Statement: Washington National Opera, as a leader in opera and a flagship of the Kennedy Center, seeks to inspire, connect, and enrich our community, shape the future of opera, and illuminate the American and human experience. We tell timeless stories with programming that excites, entertains, engages, and educates. We are committed to diversity and balance – presenting classic, contemporary, and American works – to broad local, national, and international audiences. WNO Core Values: Integrity, Excellence, Inclusivity, Innovation, Joy At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2022 staff video! Job Description The Senior Manager, Artistic Administration (Artistic Operations) is responsible for collaborating with the Director of Artistic Planning and Administration in planning and executing WNO artistic operations as well as logistics for artistic involvement in WNO productions and events. Under the oversight of the Director of Artistic Planning and Operations, the Senior Manager, Artistic Administration serves as the supervisor and primary point person for the WNO Music Staff (WNO Chorus Master, WNO Head of Music Staff, WNO Music Administrator, and the WNO Orchestra Librarian). This includes contract negotiation, timesheet collection, payroll processing, and day to day needs. This role also supervises the Artistic Operations Assistant Manager. This role serves as a member of artistic planning sessions to facilitate achieving financial goals in current and future seasons. In collaboration with the General Director, Artistic Director, Director of Artistic Planning and Administration and Associate Director of Artistic Administration, this position is also responsible for the negotiation of artist contracts, grand rights agreements, contracts for commissioning and re-orchestration of compositions, and all WNO director, choreographer, dancer, chorus, supers contracts and VISAS. This role works with and under the guidance of the Director of Artistic Planning and Operations; the successful candidate must therefore have creative and casting capabilities. The Senior Manager, Artistic Administration, under the oversight of the Director of Artistic Planning and Administration and in collaboration with the Director of Production manages the WNO Master Calendar and Artistic Budget lines. This position coordinates planning information with the Finance Manager to develop budget strategies for the integrated WNO Company budget. Duties & Responsibilities Collaborate with the Director of Artistic Planning and Operations on the development of casting and programming of future seasons, as well as creating drafts of future season budgets under their oversight. Communicate with artists and agents to determine artist availability, finalize contract details, artist fees, housing and travel for principal artists, directors, conductors, dancers, choreographers, chorus, children’s chorus, supers, and music staff within the AGMA and AFM CBAs. Summarize results for Artistic Operations Assistant Manager to execute contracts. Coordinate artist VISAS, ensure all artist needs are clearly passed on to Artist Services in anticipation of arrival in Washington. Organize libretto readings and workshops for commissions, perform production research, create presentation materials for any informational artistic planning. With Rehearsal Planning- Plan, coordinate and attend chorus, children’s chorus, dance, super auditions. Oversee the Chorus Master with casting of Chorus, Children’s Chorus and the Choreographer with Dancers. Collaborates with Directing and Costume staff to cast Supers. Act as liaison to distribute information to Kennedy Center Departments; Liaise with Development to include artistic information in grant proposals and cultivation efforts; Proof marketing materials; Coordinate with Education, Development, Community Engagement, and Social Impact to plan WNO centered events Casting Information Database: Maintain Artistic information portion of ArtsVision database. Distribute all relevant casting information to WNO departments. Coordinate with Artist Services Coordinator and other staff to plan cast receptions, special events; Organize Artistic presence for any and all WNO related events Other duties as assigned. Key Qualifications 5-8 years of experience in artistic operations/administration within a performing arts organization. Interest/knowledge in opera, classical music encouraged. Bachelor’s Degree (preferably in a music-related subject) or equivalent training/ experience Experience with union contracts a strong plus. Expertise in Microsoft Excel for budgeting. Interest in, and extensive knowledge of, opera, classical music, and the performing arts Excellent verbal and written communication skills Strong organization skills, including the ability to prioritize and manage multiple projects at one time, especially under pressure. Must be able to work independently as well as in a team environment. Must display good judgement, discretion, and the ability to handle sensitive information in a trustworthy manner. Knowledge of Microsoft Office: Outlook, Word, and Excel required; Access a plus; accurate word processing, proofreading, and filing skills. Willingness to learn all associated software programs, particularly ArtsVision and KC accounting Candidate must be local or willing to relocate to the DMV area.
The John F. Kennedy Center for Performing Arts
Washington DC
About the Washington National Opera Founded in 1956 as a modest but intrepid ensemble known as the Opera Society of Washington, Washington National Opera (WNO) is today one of America’s largest opera companies. Under the leadership of General Director Timothy O’Leary and Artistic Director Francesca Zambello, WNO draws inspiration from a rich legacy built on the values of artistic excellence, engagement with a broad community, and a thriving future for opera and its audiences. As an artistic affiliate of the John F. Kennedy Center for the Performing Arts, WNO performs fall and spring seasons in the 2,200-seat Kennedy Center Opera House. WNO also offers performances on Millennium Stage and at other venues at the Center and throughout the city, and offers training, educational, and social impact programs year-round. WNO Mission Statement: Washington National Opera, as a leader in opera and a flagship of the Kennedy Center, seeks to inspire, connect, and enrich our community, shape the future of opera, and illuminate the American and human experience. We tell timeless stories with programming that excites, entertains, engages, and educates. We are committed to diversity and balance – presenting classic, contemporary, and American works – to broad local, national, and international audiences. WNO Core Values: Integrity, Excellence, Inclusivity, Innovation, Joy At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2022 staff video! Job Description The Artistic Operations Assistant Manager works closely with the Director of Artistic Planning and Operations, and Associate Director of Artistic Operations to carry out objectives for the Artistic Operations department. Under the oversight of the Director of Artistic Planning and Operations, and Associate Director of Artistic Operations, the Artistic Operations Assistant Manager serves as the secondary point person for the WNO Music Staff (WNO Chorus Master, WNO Head of Music Staff, WNO Music Administrator, and the WNO Orchestra Librarian). This includes timesheet collection, payroll processing, and day to day needs. The Artistic Operations Assistant Manager serves as a member of artistic planning sessions to facilitate achieving financial goals in the current season. In collaboration with the Director of Artistic Planning and Operations and Associate Director of Artistic Operations, this position is also responsible for the processing of of artist contracts, grand rights agreements, contracts for commissioning and re-orchestration of compositions, and all WNO director, choreographer, dancer, chorus, children’s chorus, and super contracts. The Artistic Operations Assistant Manager assists in managing the Artistic Budget in collaboration with the Directors of Artistic Planning and Administration, and under the oversight of the Associate Director of Artistic Operations. This position coordinates with the Finance Manager to develop budget strategies for the integrated WNO Company budget. Duties & Responsibilities Contract execution (union, Grand Rights, etc). In coordination with Associate Director of Artistic Operations, they are responsible for drafting, executing, tracking and processing all WNO artistic contracts. In coordination with Associate Director of Artistic Operations, execute contract packages with directors, choreographers, conductors for upcoming Washington National Opera productions. This includes confirming financial terms and also involves the artistic rights in future rentals, revivals, crediting, copyright protections, travel and housing arrangements, payment schedules, etc. The Artistic Operations Assistant manager is responsible for drafting, executing, tracking, processing and distribution of payments for all WNO artistic contracts. The Artistic Operations Assistant Manager will also serve as the point person for contracts and payroll for the WNO Music Staff under the oversight of the Associate Director of Artistic Operations. Budget planning. Responsible for the maintenance of the current season’s Artistic budget, under the oversight of the Director of Artistic Planning and Operations and the Associate Director of Artistic Operations. Administrative support to the Director of Artistic Planning and Operations. Other duties as assigned. Key Qualifications 3 - 5 years of experience in artistic operations/administration preferably within a performing arts organization. Work experience and interest/knowledge in opera, classical music, or performing arts encouraged. Experience with union contracts a strong plus. Expertise in Microsoft Excel for budgeting. Bachelor’s degree or equivalent training/ experience. Must have the ability to work flexible hours, including extended hours, evenings and weekends. Candidate must be local or willing to relocate to the DMV area.
Full Time Regular
About the Washington National Opera Founded in 1956 as a modest but intrepid ensemble known as the Opera Society of Washington, Washington National Opera (WNO) is today one of America’s largest opera companies. Under the leadership of General Director Timothy O’Leary and Artistic Director Francesca Zambello, WNO draws inspiration from a rich legacy built on the values of artistic excellence, engagement with a broad community, and a thriving future for opera and its audiences. As an artistic affiliate of the John F. Kennedy Center for the Performing Arts, WNO performs fall and spring seasons in the 2,200-seat Kennedy Center Opera House. WNO also offers performances on Millennium Stage and at other venues at the Center and throughout the city, and offers training, educational, and social impact programs year-round. WNO Mission Statement: Washington National Opera, as a leader in opera and a flagship of the Kennedy Center, seeks to inspire, connect, and enrich our community, shape the future of opera, and illuminate the American and human experience. We tell timeless stories with programming that excites, entertains, engages, and educates. We are committed to diversity and balance – presenting classic, contemporary, and American works – to broad local, national, and international audiences. WNO Core Values: Integrity, Excellence, Inclusivity, Innovation, Joy At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2022 staff video! Job Description The Artistic Operations Assistant Manager works closely with the Director of Artistic Planning and Operations, and Associate Director of Artistic Operations to carry out objectives for the Artistic Operations department. Under the oversight of the Director of Artistic Planning and Operations, and Associate Director of Artistic Operations, the Artistic Operations Assistant Manager serves as the secondary point person for the WNO Music Staff (WNO Chorus Master, WNO Head of Music Staff, WNO Music Administrator, and the WNO Orchestra Librarian). This includes timesheet collection, payroll processing, and day to day needs. The Artistic Operations Assistant Manager serves as a member of artistic planning sessions to facilitate achieving financial goals in the current season. In collaboration with the Director of Artistic Planning and Operations and Associate Director of Artistic Operations, this position is also responsible for the processing of of artist contracts, grand rights agreements, contracts for commissioning and re-orchestration of compositions, and all WNO director, choreographer, dancer, chorus, children’s chorus, and super contracts. The Artistic Operations Assistant Manager assists in managing the Artistic Budget in collaboration with the Directors of Artistic Planning and Administration, and under the oversight of the Associate Director of Artistic Operations. This position coordinates with the Finance Manager to develop budget strategies for the integrated WNO Company budget. Duties & Responsibilities Contract execution (union, Grand Rights, etc). In coordination with Associate Director of Artistic Operations, they are responsible for drafting, executing, tracking and processing all WNO artistic contracts. In coordination with Associate Director of Artistic Operations, execute contract packages with directors, choreographers, conductors for upcoming Washington National Opera productions. This includes confirming financial terms and also involves the artistic rights in future rentals, revivals, crediting, copyright protections, travel and housing arrangements, payment schedules, etc. The Artistic Operations Assistant manager is responsible for drafting, executing, tracking, processing and distribution of payments for all WNO artistic contracts. The Artistic Operations Assistant Manager will also serve as the point person for contracts and payroll for the WNO Music Staff under the oversight of the Associate Director of Artistic Operations. Budget planning. Responsible for the maintenance of the current season’s Artistic budget, under the oversight of the Director of Artistic Planning and Operations and the Associate Director of Artistic Operations. Administrative support to the Director of Artistic Planning and Operations. Other duties as assigned. Key Qualifications 3 - 5 years of experience in artistic operations/administration preferably within a performing arts organization. Work experience and interest/knowledge in opera, classical music, or performing arts encouraged. Experience with union contracts a strong plus. Expertise in Microsoft Excel for budgeting. Bachelor’s degree or equivalent training/ experience. Must have the ability to work flexible hours, including extended hours, evenings and weekends. Candidate must be local or willing to relocate to the DMV area.