CHARTER OAK STATE COLLEGE
ANNOUNCEMENT OF POSITION OPENING

Position Title: Administrative Assistant to the Provost

Salary: $56,791, approximate annual, plus State supported Benefits

Position Summary: The Assistant to the Provost provides administrative support to the Provost, and as needed to the Academic Affairs department and coordinates the commencement ceremony. The administrative support duties include providing clerical support to the Provost, coordinating the faculty review of student concentrations, the maintenance of faculty records and coordination of faculty meetings, the development of publications for Academic Affairs, editing and producing and distributing the UPDATE newsletter, and maintenance of all official records for Academic affairs, including committee minutes. S/he understands the requirements associated with handling confidential information. The role of Commencement Coordinator includes overseeing the virtual or on ground ceremony preparations, working with the appropriate offices to ensure that all aspects of the commencement or completed; and serves as the point person the day of the ceremony.

Position Responsibilities include:
Administrative Support

• Provides administrative support to Provost and to Academic Affairs, as needed;
• Produces final copies of all accreditation documents, and arranges accreditation visits;
• Responsible for State of Connecticut p-card and reconciliation, including ensuring that the charges go to the direct department;
• Arranges faculty meetings, takes minutes and maintains faculty database;
• Manages the Concentration Plan of Study process, including faculty payroll;
• Manages web content for Academic Affairs, including informing web manager of additions and changes needed to the website or making changes;

• Updates catalog pages related to academic affairs, including the faculty pages
• Keeps a record of all academic policy changes;
• Responsible for the Update newsletter, including soliciting articles, editing, and publishing the newsletter:
• Manage all travel arrangements and reimbursements;
• Coordinates the ordering of office supplies, their distribution, storage, and budgetary assignment.

Commencement Coordinator

• Secure commencement venue and make arrangements, including refreshments, signage, music, webcasting;

• Coordinate activities with the COSC departments that have responsibilities for the graduation ceremony;
• Work with Registrar’s Office to ensure that the website has accurate information regarding commencement ceremony.

Qualifications: Bachelor's degree and a minimum of three (3) years of relevant experience in higher education and/or publications; experience with administrative detail; good written and oral communication skills; and competency in computer applications, spreadsheets, desktop publishing and graphics software. These qualifications may be waived for individuals with appropriate alternate experience.

To Apply: Interested candidates should submit a resume and cover letter by August 24, 2020 at www.charteroak.edu/AboutUs/Employment.

CHARTER OAK STATE COLLEGE IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. MEMBERS OF MINORITY GROUPS AND PROTECTED CLASSES ARE ENCOURAGED TO APPLY.