Administrative Assistant, West Campus Admissions

  • Brentwood School
  • Los Angeles, CA
Full Time Academia Admin-Clerical Education

Job Description

Brentwood School inspires every student to:

Think critically and creatively.

Act ethically.

Shape a future with meaning.


Administrative Assistant, West Campus Admissions


Brentwood School, a vibrant and diverse K-12 independent school, is seeking an Administrative Assistant, West Campus Admissions. The Administrative Assistant, West Campus Admissions works as part of a team in a busy admissions office and reports to the Director of Admissions, West Campus.

This position is a mix of administrative/office support and customer service, as the Administrative Assistant, West Campus Admissions is the initial point of contact for prospective families. The Administrative Assistant, West Campus Admissions supports the Director of Admissions, Associate Director of Admissions, and the Kindergarten Evaluator in the implementation of the admissions process for grades K-5.


Duties & Responsibilities including, but not limited to:

  • Represent Brentwood School as the first point of contact for applicant families
  • Oversee the creation and maintenance of all admissions files for grades K-5
  • Record applicant materials into the Blackbaud database and follow-up with families or schools for missing information as needed
  • Collaborate with K-12 Data Manager with applicant information
  • Prepare materials for all Kindergarten screening evaluations
  • Maintain calendars for the Admissions Team including the scheduling of interviews,tours and other appointments as needed
  • Support the Admissions Office in the planning and execution of all K-5 admissions events: open houses and transition events (some weekend work required)
  • Interface with agencies, such as A Better Chance (ABC), The Independent School Alliance for Minority Affairs, and Young Eisner Scholars (YES)
  • Schedule the Parent Tour Guides
  • Order and maintain office supplies for the department
  • Perform duties as assigned by the Director of Admission and Assistant Director of Admissions West Campus.       

Desired Skills/Qualities:

  • High proficiency in Microsoft Word, Excel, PowerPoint, and Google office suite
  • Experience and comfort with databases is required
  • Discretion in dealing with sensitive and confidential admissions information
  • Willingness and ability to prioritize assignments, look ahead at what might be needed next, and multitask
  • Ability to communicate and maintain collegial relationships with all constituents: students, parents, teachers, and volunteers
  • Energy, patience, and a sense of humor necessary to work effectively with others
  • Capacity to work both independently and with a team
  • An interest in and openness to professional growth and development
  • Commitment to diversity and inclusion


Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents

our student body and the city of Los Angeles. For further information about Brentwood School,

please visit the School’s website: .


Interested candidates should submit a letter of interest, resume, and three references

electronically to:


Adrienne Agena

Director of Admissions, West Campus