ASSISTANT TO THE CITY MANAGER

  • City of Greenville
  • Greenville, South Carolina
  • 60 views
Full Time Government

Job Description

Brief Description of the Job

Under direction of the City Manager, performs a variety of specialized complex administrative and management analyses to support decision making and strategic direction. Serves as the City Manager’s staff liaison to meetings of City management and staff, City Council Committees, and other external meetings as needed. Keeps City Manager informed about projects and issues of importance to Council.  Assists the City Manager with managing special projects. Conducts research and analyses to assist in the management of City operations, programs, and services.  Compiles and evaluates statistical and financial data in an accurate and timely manner. Prepares briefings, position and policy papers, as well as presentations and material for Council meetings. Assists with administering grants for various state and federally funded programs.

Essential Functions

Conduct Operational Research and Studies: Conduct operational research, productivity analyses and management studies to assist in the management of City operations, programs, and services. Research information pertinent to a task or project, including thoroughly reviewing applicable laws. Analyze data and identify trends, and develop recommendations for changes in policies and procedures to improve operations and provide more responsive service, and/or optimize the use of resources. Provide technical assistance and information to management.

Perform Program and Financial Analyses: Compile and evaluate statistical, financial, demographic, administrative, and operational data and cost histories. Monitor and review billing activities, expenditures, and financial reports. Conduct detailed cost analyses and make recommendations to improve costs and operational effectiveness. Participate in budget development. Prepare reports/studies based on findings.

Coordinate Assigned Special Projects:  Plan, design, implement, and evaluate programs, projects and professional services. Assist in defining the scope of projects. Identify and recommend proper allocation of financial, material, and human resources committed to projects; formulate solutions and resolve problems. May oversee professional contractors and/or consultants. Interface with and monitor the contractors/consultants to ensure timely and quality completion of projects. Facilitate cooperation with the project throughout the organization and provide information and support as needed.

Provide Administrative Support: Assist in the coordination and preparation of backup material for Council meetings. Provide information on the status of departmental and City operations and projects. Draft letters, presentation slides, memos, calendars, notes, forms, reports, correspondence, and other documents. Assist with researching and monitoring new and proposed legislation at the county, state and federal level for potential impact on City operations. Prepare briefings, position and policy papers to accurately advise the City Manager on matters.

Serve as a City Manager’s Liaison: Serve as the City Manager’s staff liaison to meetings of City management and staff, City Council Committees, and other external meetings as needed. Represent the City at various meetings, functions, and events. Respond to public inquiries and requests for information.  Answer general questions or refer questions to appropriate individual/department. Report all major issues or concerns to the City Manager and Assistant City Manager.  Provide staff support to the City Council, special committees, and task forces as required by the City Manager. Assist with researching constituent concerns or inquiries, and coordinating with Department Directors and/or other appropriate parties to respond to citizen inquiries and complaints impacting their departments.

Assist with Administering Grants: Assist with administering grants for various state and federally funded programs. Compile and submit grant applications. Research funding sources and program opportunities. Assist departments with grant activities. Monitor and ensure compliance with all requirements for awarded grants.

Perform other duties as assigned.

Job Requirements

Formal Education: Bachelor’s degree in Public/ Business Administration or a related field; Master’s degree with relevant municipal experience preferred.

Experience: Three to five years of progressively responsible government, management, or analytical experience at a professional or managerial level; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Driver’s License Required: Class D South Carolina License.

Performance Requirements

Knowledge of:

  • Principles and practices of public administration as applied to the organization and functions of municipal government;
  • Current legislative, political, and economic trends in state and federal government programs;
  • Principles and practices of budget development and administration;
  • Principles and practices of project management;
  • Knowledge of techniques for providing a high level of customer service by effectively dealing with external constituents, City Council, Department Directors, contractors, and City staff.

Ability to:

  • Research and analyze organizational and administrative problems, and develop and present recommendations for their solution;
  • Prepare clear and concise presentations of administrative and financial reports;
  • Coordinate and manage multiple projects and perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;
  • Communicate at a superior level verbally and in writing, including capacity to communicate complex ideas compellingly to a variety of audiences;
  • Exercise independent judgment and initiative in performing assigned tasks thoroughly and without error.
  • Exercise considerable tact and courtesy in frequent contact with department directors, City officials, City staff, other governmental organizations, and the public.
  • Establish and maintain effective working relationships as necessitated by work assignments.

Occupations

Administrative Support, Executive Assistant

Education Requirements

Master's Degree

Salary

$55,785.60 - $88,171.20 Annually