Duke Tip is seeking an Assistant Director for Academic Year Programming for the Educational Programs department. This position will be reporting to the Director of Program Operations. the Assistant Director for Academic Year Programming manages the development, implementation, and evaluation of Duke TIP’s academic year educational programming. Building on the successful Scholar Weekends, Academic Adventures, and Adventures in STEM programs, this position will expand the incremental reach of academic year programming to diverse locations. This position hires and supervises program site staff, supervises office support personnel, and oversees operations of sites. Some travel is required to maintain site relations and evaluate programming, to develop partnerships with potential sites, and to attend professional development events and conferences If you are interested in this position, please submit your application via the DUKE HR Career site https://hr.duke.edu/careers/apply prior to the close of the position on June 3, 2018.
Program Implementation 60%:
- Develop the current model of TIP academic year programming, and work to extend its mission with new sites and educational models. Oversee the administration of all academic year programs and occasional summer programming both at Duke and expansion sites. In consultation with the Director of Educational Programs, evaluate talent search and other data, conduct needs assessments, and develop an implementation strategy for deployment at diverse locations. Make recommendations as to program locations and partnerships.
- Oversee the development of curricula for academic year programs. Collaborate and assure the recruitment, hiring, training, and supervision of seasonal AYP program employees. Develop and conduct training sessions and create training materials for academic year program staff. Coordinate the scheduling of services with university departments/vendors as well as outside vendors. Negotiate and establish vendor service contracts and ensure the procurement of all incidental supplies necessary for program operations.
- Oversee and coordinate planning for logistical aspects of these programs such as, housing, dining, health care, transportation, equipment rentals, special events, materials procurement, and student activities. Maintain a presence on sites during weekends when programs are running.
- Develop and recommend policies specific to Academic Year Programming, and interpret existing Duke TIP policies and procedures with regards to the program. Make decisions on specific operating issues in order to develop training programs, staff handbooks, and materials that ensure compliance with TIP regulations and the smooth operation of TIP Educational Programs.
- Work with the Director of Program Operations in the development and oversight of appropriate risk management strategies for students and staff attending programs. Manage emergency and crisis situations with students and staff during program sessions.
Collaborations and Communications 20%:
- Coordinate the processing of student and staff evaluations at the conclusion of programs. Report evaluations and written summary assessment to the Director of Program Operations and other staff members as directed. Prepare annual report of AYP programming, evaluating the academic, residential, and logistical aspects of the programs, and making recommendations for improvements.
- Work collaboratively with TIP marketing to develop materials, strategies, and communications about AYP programming.
- Represent Duke TIP Educational Programs at conferences, workshops, Recognition Ceremonies, staff recruitment events, and professional meetings.
Budget and Finance 20%:
- Develop budgeting and fiscal accounting processes with Duke TIP Finance. Collaborate in the development, implementation, and ongoing evaluation of admissions protocols and financial aid for AYP programming.
- Develop and recommend a budget to the Director of Program Operations. Review and reconcile actual expenses to budget; develop pricing recommendations and models.
Perform other related duties incidental to the work described herein.
Required Qualifications at this Level:
Work requires a general business background generally equivalent to a bachelor's degree in a business related field.
Work requires 2 years related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities.
A master's degree in a business related field may be substituted for 2 years of experience.
OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.
Master’s degree preferred; excellent ability to work collaboratively with people; excellent organizational skills; experience with curriculum development for the academically gifted; ability to use Microsoft Office software; willingness to travel. Minimum of 5 years’ experience in education and/or program management and 3 years management experience of direct reports preferred. Excellent written and verbal communication skills needed, service orientation, and collaborative skills for work with broader teams. Familiarity with talent search-based programs and educational organizations involved with gifted students is a plus.