San Diego Association of Governments - SANDAG
401 B Street Ste 800 San Diego, CA 92101
Role:
The Accountant is responsible for a full range of accounting, reporting, and maintaining and verifying accounting documents/records, monthly general ledger close, balance sheet and income statement analysis, and supporting the processing of accounts payable.
Overview of Finance Department: SANDAG has great pride in being a fiscally responsible public agency and has implemented rigorous accounting processes and financial reporting procedures to monitor expenses, encumbrances, grant funds, and project budgets, and accurately document various types of financial transactions. The Finance Department has a role in supporting all agency programs. The Accounting team is highly regarded for their ability to maintain an exceptional level of accuracy and for providing outstanding customer service.
Job Responsibilities:
Maintain financial management systems and records; ensure that financial records are accurate and comply with generally accepted accounting principles (GAAP) and regulations, codes, policies, rules, and agency procedures.
Coordinate and participate in accounting operations including accounts payable, invoice management, journal entries, and general ledger reconciliations.
Monitor and maintain reconciliation procedures used for accounting and financial record-keeping and reporting; participate in enhancements to ensure effective systems are in place and are in accordance with federal and state regulations, GAAP, and agency procedures.
Maintain and monitor various accounts, verifying availability of funds and classification of expenditures, analyze transactions to resolve discrepancies; perform timely and accurate Balance Sheet account reconciliations, necessary reclass journal entries, and year-end expense accruals.
Gather accounts payable records and verify amounts to the job ledger for reimbursement billings to state departments.
Prepare regular, accurate, and timely payments to vendors and consultants; research invoicing issues; ensure invoices align with existing contracts, task orders, or purchase orders.
Research complex accounts payable inquiries from vendors, staff, and auditors and work with consultants, project managers and other departments to resolve questions, analyze documents and identify alternative solutions.
Review contracts and purchase orders to identify and record encumbrances; process encumbrance revisions and adjustments as necessary; monitor newly enrolled ePayable vendors and complete Autopay for ePayable payments; perform ePayable weekly reconciliations.
Participate in financial audits conducted by independent certified public accounting firms; assist with establishing procedures, controls, and policies to ensure accurate audit trails; prepare records for financial audits.
Assist with the preparation of financial reports and required disclosures in stand-alone financial statements; reconcile various reports, vendor statements, and financial records.
Support the financial system upgrade and ERP system implementation in the Accounts Payable and Contract Management modules; serve as a back-up Visa Administrator for the agency P-card program.
Participate in the development and implementation of new or revised accounting programs, systems, procedures, and methods of operation including conduct surveys and research.
Process work in a manner that results in a complete and evident audit trail; prepare comprehensive and accurate documentation of transactions and adjustments; maintain complete files and records and ensure that all documentation is filed appropriately.
Experience and Qualifications :
Bachelor’s degree with major course work in finance, accounting, or a related field and one to two years of increasingly responsible, professional accounting experience, preferably with a government-related organization.
Experience with the principles and practices of general and enterprise accounting, including financial statement preparation and methods of financial control reporting.
Demonstrated knowledge of generally accepted accounting principles (GAAP), including the principles and techniques involved in accounts payable administration and related accounting practices.
Familiarity with laws, regulations, and reporting requirements pertaining to government enterprise fund accounting is desirable.
Experience performing balance sheet account reconciliations, preparing journal entries and reconciling general ledger accounts; ability to analyze, reconcile, and balance accounts with high transaction volume; ability to identify errors and make corrections to financial records.
Experience with month-end and year-end close processes and preparation of adjusting journal entries and preparation for year-end expense accrual entries; experience performing budget to actual variences analysis.
Experience calculating and preparing reimbursement billings, tracking accounts payables, and reconciling accounts; demonstrated experience processing a high-volume and variety of invoices for payment.
Knowledge of auditing practices and experience participating in financial audits; ability to research and analyze financial issues, evaluate alternative solutions, and present recommendations to management.
Excellent customer service skills, including strong communication skills; demonstrated ability to establish, maintain, and foster cooperative working relationships with those contacted in the course of work.
Ability to communicate technical information effectively, both orally and in writing, to a broad range of audiences; ability to prepare clear, concise and comprehensive accounting statements, reports, and other written materials.
Demonstrated experience and proficiency using automated financial accounting software applications and Microsoft Excel, including the use of complex formulas.
Effective time management and organizational skills and the ability to prioritize multiple tasks in order to ensure timely processing; ability to exercise good judgement, confidentiality, and work independently.
Candidates must pass a pre-employment criminal background check; periodic background checks will be a condition of ongoing employment.
Benefits and Salary
Our benefits include health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Retirement and financial security benefits are provided through a pension plan and deferred compensation program. SANDAG offers flexible work schedules and employees are provided with paid time off and paid holidays.
Careers at SANDAG
A job at SANDAG is guaranteed to engage your mind, expand your skills, and enhance your professional development. We are committed to hiring talented individuals who are dedicated to working on important issues and enthusiastic about making significant contributions that improve the lives of people in the San Diego region.
How to Apply
We encourage interested candidates to apply for this position by completing a SANDAG Employment Application . Resumes, cover letters, and work samples may be submitted but are not a substitute for the Application.
The Employment Application .can be downloaded from the SANDAG website or requested by emailing hr@sandag.org or calling (619) 699-1900. Completed applications can be submitted via email, fax, regular mail, or delivered by hand. See our Careers / How to Apply webpage for additional information.
In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to apply for a position at SANDAG. Applicants requiring an accommodation due to a disability during any stage of the recruitment and selection process, including requesting this document and related application materials in an alternative format, should make their needs known by contacting Human Resources at hr@sandag.org, (619) 699-1900, (619) 699-1904 (TTY), or fax (619) 699-6905.
Further Information
In compliance with the Immigration Reform and Control Act of 1986, applicants hired by SANDAG must show acceptable proof of identity and evidence of authorization to work in the United States. The selected candidate can anticipate a driving record check upon hire, and approximately annually thereafter. The results of the check may determine whether the selected candidate will be permitted to drive for SANDAG business.
SANDAG is an Equal Opportunity Employer
Full Time
Role:
The Accountant is responsible for a full range of accounting, reporting, and maintaining and verifying accounting documents/records, monthly general ledger close, balance sheet and income statement analysis, and supporting the processing of accounts payable.
Overview of Finance Department: SANDAG has great pride in being a fiscally responsible public agency and has implemented rigorous accounting processes and financial reporting procedures to monitor expenses, encumbrances, grant funds, and project budgets, and accurately document various types of financial transactions. The Finance Department has a role in supporting all agency programs. The Accounting team is highly regarded for their ability to maintain an exceptional level of accuracy and for providing outstanding customer service.
Job Responsibilities:
Maintain financial management systems and records; ensure that financial records are accurate and comply with generally accepted accounting principles (GAAP) and regulations, codes, policies, rules, and agency procedures.
Coordinate and participate in accounting operations including accounts payable, invoice management, journal entries, and general ledger reconciliations.
Monitor and maintain reconciliation procedures used for accounting and financial record-keeping and reporting; participate in enhancements to ensure effective systems are in place and are in accordance with federal and state regulations, GAAP, and agency procedures.
Maintain and monitor various accounts, verifying availability of funds and classification of expenditures, analyze transactions to resolve discrepancies; perform timely and accurate Balance Sheet account reconciliations, necessary reclass journal entries, and year-end expense accruals.
Gather accounts payable records and verify amounts to the job ledger for reimbursement billings to state departments.
Prepare regular, accurate, and timely payments to vendors and consultants; research invoicing issues; ensure invoices align with existing contracts, task orders, or purchase orders.
Research complex accounts payable inquiries from vendors, staff, and auditors and work with consultants, project managers and other departments to resolve questions, analyze documents and identify alternative solutions.
Review contracts and purchase orders to identify and record encumbrances; process encumbrance revisions and adjustments as necessary; monitor newly enrolled ePayable vendors and complete Autopay for ePayable payments; perform ePayable weekly reconciliations.
Participate in financial audits conducted by independent certified public accounting firms; assist with establishing procedures, controls, and policies to ensure accurate audit trails; prepare records for financial audits.
Assist with the preparation of financial reports and required disclosures in stand-alone financial statements; reconcile various reports, vendor statements, and financial records.
Support the financial system upgrade and ERP system implementation in the Accounts Payable and Contract Management modules; serve as a back-up Visa Administrator for the agency P-card program.
Participate in the development and implementation of new or revised accounting programs, systems, procedures, and methods of operation including conduct surveys and research.
Process work in a manner that results in a complete and evident audit trail; prepare comprehensive and accurate documentation of transactions and adjustments; maintain complete files and records and ensure that all documentation is filed appropriately.
Experience and Qualifications :
Bachelor’s degree with major course work in finance, accounting, or a related field and one to two years of increasingly responsible, professional accounting experience, preferably with a government-related organization.
Experience with the principles and practices of general and enterprise accounting, including financial statement preparation and methods of financial control reporting.
Demonstrated knowledge of generally accepted accounting principles (GAAP), including the principles and techniques involved in accounts payable administration and related accounting practices.
Familiarity with laws, regulations, and reporting requirements pertaining to government enterprise fund accounting is desirable.
Experience performing balance sheet account reconciliations, preparing journal entries and reconciling general ledger accounts; ability to analyze, reconcile, and balance accounts with high transaction volume; ability to identify errors and make corrections to financial records.
Experience with month-end and year-end close processes and preparation of adjusting journal entries and preparation for year-end expense accrual entries; experience performing budget to actual variences analysis.
Experience calculating and preparing reimbursement billings, tracking accounts payables, and reconciling accounts; demonstrated experience processing a high-volume and variety of invoices for payment.
Knowledge of auditing practices and experience participating in financial audits; ability to research and analyze financial issues, evaluate alternative solutions, and present recommendations to management.
Excellent customer service skills, including strong communication skills; demonstrated ability to establish, maintain, and foster cooperative working relationships with those contacted in the course of work.
Ability to communicate technical information effectively, both orally and in writing, to a broad range of audiences; ability to prepare clear, concise and comprehensive accounting statements, reports, and other written materials.
Demonstrated experience and proficiency using automated financial accounting software applications and Microsoft Excel, including the use of complex formulas.
Effective time management and organizational skills and the ability to prioritize multiple tasks in order to ensure timely processing; ability to exercise good judgement, confidentiality, and work independently.
Candidates must pass a pre-employment criminal background check; periodic background checks will be a condition of ongoing employment.
Benefits and Salary
Our benefits include health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Retirement and financial security benefits are provided through a pension plan and deferred compensation program. SANDAG offers flexible work schedules and employees are provided with paid time off and paid holidays.
Careers at SANDAG
A job at SANDAG is guaranteed to engage your mind, expand your skills, and enhance your professional development. We are committed to hiring talented individuals who are dedicated to working on important issues and enthusiastic about making significant contributions that improve the lives of people in the San Diego region.
How to Apply
We encourage interested candidates to apply for this position by completing a SANDAG Employment Application . Resumes, cover letters, and work samples may be submitted but are not a substitute for the Application.
The Employment Application .can be downloaded from the SANDAG website or requested by emailing hr@sandag.org or calling (619) 699-1900. Completed applications can be submitted via email, fax, regular mail, or delivered by hand. See our Careers / How to Apply webpage for additional information.
In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to apply for a position at SANDAG. Applicants requiring an accommodation due to a disability during any stage of the recruitment and selection process, including requesting this document and related application materials in an alternative format, should make their needs known by contacting Human Resources at hr@sandag.org, (619) 699-1900, (619) 699-1904 (TTY), or fax (619) 699-6905.
Further Information
In compliance with the Immigration Reform and Control Act of 1986, applicants hired by SANDAG must show acceptable proof of identity and evidence of authorization to work in the United States. The selected candidate can anticipate a driving record check upon hire, and approximately annually thereafter. The results of the check may determine whether the selected candidate will be permitted to drive for SANDAG business.
SANDAG is an Equal Opportunity Employer
San Diego Association of Governments - SANDAG
San Diego, CA
Role Contracts and Procurement Analyst support and coordinate the acquisition of goods, equipment, construction services, and professional services through the preparation of solicitation and contracting documents. The Analyst will serve as a resource to project managers and will assist with various procurement activities and services. This position supports the agency’s technology-related procurements and experience with procurements involving intelligent transportation systems, hardware, software, Software as a Service, intellectual property, modeling, or similar goods and services is desirable.
Contract Analyst concurrently support numerous procurements at various stages of development, the ability to work cooperatively with project managers and vendors and meet deadlines is integral to the role. Organization and communication skills to manage multiple deadlines and follow up with project managers and vendors on a consistent basis are necessary to be successful as a Contract Analyst. If you think you would enjoy the challenge of working on technology-related procurements and helping project managers successfully navigate procurement laws and policies, this Analyst position may be a great fit for you.
Job Responsibilities:
Provide recommendations to project managers regarding options for the procurement of goods and services, including amendments, task orders, Memoranda of Understanding, leases, software licenses, purchase orders, and grants.
Review draft versions of documents and provide technical assistance to project managers with the development of solicitation documents such as Requests for Offers (RFOs), Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and Invitation for Bids (IFBs).
Prepare and review contract amendments, task orders, assignments, and purchase orders in cooperation with project managers and the Office of General Counsel; research, and compile information required for these documents.
Review and analyze scopes of work for potential legal implications or other risks; analyze project schedules, milestones, technical specifications, cost estimates, project budgets, insurance requirements, evaluation criteria, and other elements for thoroughness and accuracy.
Coordinate advertising of solicitation documents including the preparation of public notices, posting to electronic bid systems, and other outreach efforts.
Coordinate pre-proposal meetings; prepare meeting materials and presentations; serve as meeting facilitator; summarize meeting minutes and questions and answers from attendees; post summary information.
Review submitted proposals for responsiveness; coordinate the evaluation of proposals with project managers; perform cost analyses; obtain Disadvantaged Business Enterprise (DBE) goals and commitments; determine applicability of prevailing wage requirements; and assist project managers with the selection process and with developing recommendations for award.
Assist project managers with the negotiation of contracts that are fair and reasonable to both parties; review records of negotiation, cost proposals, and overhead rates for accuracy and completeness.
Ensure contracts, agreements, amendments, task orders, and purchase orders are consistent with SANDAG guidelines and funding agency requirements; work with the Risk and Insurance staff, Office of General Counsel, and consultants to coordinate the execution of contract documents with selected contractors/consultants.
Perform a variety of duties to monitor and coordinate contracts and purchasing compliance; administer agreements; assist with the resolution of disputes and initiate corrective actions; administer revisions, terminations, and follow-up work.
Communicate with staff at Caltrans and federal and state funding agencies on grant obligations and with internal staff on Disadvantaged Business Enterprise goals, labor compliance requirements, licensing, debarment, and other contract-related matters.
Develop and maintain record, documents, and reports for project managers, directors/senior leadership, and Board of Directors; gather information, perform analyses, and provide recommendations.
Advise staff administering contracts on how to address vendor performance issues and apply contract terms to ensure vendor compliance.
Experience and Qualifications
Bachelor’s degree from an accredited college or university, with major course work in public administration, business administration, law, technology, computer science, or a related field and one to three years of increasingly responsible, professional contracts and procurement experience.
Experience with the acquisition of technology-related services, goods and equipment is required.
Experience preparing or collaborating with project managers to prepare scopes of work, project schedules, milestones, technical specifications, cost estimates, project budgets, insurance requirements, and proposal evaluation criteria for technology-related procurements.
Experience coordinating advertising, posting, and outreach efforts for programs, projects, and services; experience supporting various tasks related to coordinating the efforts of project teams.
Experience analyzing and reviewing documents, data sets, and processes with a detail-oriented and analytical eye; experience preparing recommendations and reports for review and approval.
General familiarity with rules, regulations, and laws related to public agency contracts.
Experience researching and analyzing information and writing grammatically correct documents and editing the writing of others.
Experience making recommendations on purchasing, reviewing invoices and vendor work product for accuracy, or monitoring the performance of a vendor.
Ability to coordinate multiple concurrent projects at various stages of completion; ability to follow-up with employees and managers to keep procurements on track.
Experience with financial management, project management, and procurement software is desirable.
Benefits and Salary Our benefits include health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Retirement and financial security benefits are provided through a pension plan and deferred compensation program. SANDAG offers flexible work schedules and employees are provided with paid time off and paid holidays.
The annual salary range for the Contracts and Procurement Analyst positions are:
Analyst II: $52,598 to $81,527 Associate Analyst: $57,989 to $89,883
Careers at SANDAG
A job at SANDAG is guaranteed to engage your mind, expand your skills, and enhance your professional development. We are committed to hiring talented individuals who are dedicated to working on important issues and enthusiastic about making significant contributions that improve the lives of people in the San Diego region.
How to Apply
We encourage interested candidates to apply for this position by completing a SANDAG Employment Application. Resumes, cover letters, and work samples may be submitted but are not a substitute for the Application.
The Employment Application can be downloaded from the SANDAG website or requested by emailing hr@sandag.org or calling (619) 699-1900. Completed applications can be submitted via email, fax, or regular mail. See our Careers / How to Apply webpage for additional information.
In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to apply for a position at SANDAG. Applicants requiring an accommodation due to a disability during any stage of the recruitment and selection process, including requesting this document and related application materials in an alternative format, should make their needs known by contacting Human Resources at hr@sandag.org, (619) 699-1900, (619) 699-1904 (TTY), or fax (619) 699-6905.
Further Information
In compliance with the Immigration Reform and Control Act of 1986, applicants hired by SANDAG must show acceptable proof of identity and evidence of authorization to work in the United States. The selected candidate can anticipate a driving record check upon hire, and approximately annually thereafter. The results of the check may determine whether the selected candidate will be permitted to drive for SANDAG business.
SANDAG is an Equal Opportunity Employer
Full Time
Role Contracts and Procurement Analyst support and coordinate the acquisition of goods, equipment, construction services, and professional services through the preparation of solicitation and contracting documents. The Analyst will serve as a resource to project managers and will assist with various procurement activities and services. This position supports the agency’s technology-related procurements and experience with procurements involving intelligent transportation systems, hardware, software, Software as a Service, intellectual property, modeling, or similar goods and services is desirable.
Contract Analyst concurrently support numerous procurements at various stages of development, the ability to work cooperatively with project managers and vendors and meet deadlines is integral to the role. Organization and communication skills to manage multiple deadlines and follow up with project managers and vendors on a consistent basis are necessary to be successful as a Contract Analyst. If you think you would enjoy the challenge of working on technology-related procurements and helping project managers successfully navigate procurement laws and policies, this Analyst position may be a great fit for you.
Job Responsibilities:
Provide recommendations to project managers regarding options for the procurement of goods and services, including amendments, task orders, Memoranda of Understanding, leases, software licenses, purchase orders, and grants.
Review draft versions of documents and provide technical assistance to project managers with the development of solicitation documents such as Requests for Offers (RFOs), Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and Invitation for Bids (IFBs).
Prepare and review contract amendments, task orders, assignments, and purchase orders in cooperation with project managers and the Office of General Counsel; research, and compile information required for these documents.
Review and analyze scopes of work for potential legal implications or other risks; analyze project schedules, milestones, technical specifications, cost estimates, project budgets, insurance requirements, evaluation criteria, and other elements for thoroughness and accuracy.
Coordinate advertising of solicitation documents including the preparation of public notices, posting to electronic bid systems, and other outreach efforts.
Coordinate pre-proposal meetings; prepare meeting materials and presentations; serve as meeting facilitator; summarize meeting minutes and questions and answers from attendees; post summary information.
Review submitted proposals for responsiveness; coordinate the evaluation of proposals with project managers; perform cost analyses; obtain Disadvantaged Business Enterprise (DBE) goals and commitments; determine applicability of prevailing wage requirements; and assist project managers with the selection process and with developing recommendations for award.
Assist project managers with the negotiation of contracts that are fair and reasonable to both parties; review records of negotiation, cost proposals, and overhead rates for accuracy and completeness.
Ensure contracts, agreements, amendments, task orders, and purchase orders are consistent with SANDAG guidelines and funding agency requirements; work with the Risk and Insurance staff, Office of General Counsel, and consultants to coordinate the execution of contract documents with selected contractors/consultants.
Perform a variety of duties to monitor and coordinate contracts and purchasing compliance; administer agreements; assist with the resolution of disputes and initiate corrective actions; administer revisions, terminations, and follow-up work.
Communicate with staff at Caltrans and federal and state funding agencies on grant obligations and with internal staff on Disadvantaged Business Enterprise goals, labor compliance requirements, licensing, debarment, and other contract-related matters.
Develop and maintain record, documents, and reports for project managers, directors/senior leadership, and Board of Directors; gather information, perform analyses, and provide recommendations.
Advise staff administering contracts on how to address vendor performance issues and apply contract terms to ensure vendor compliance.
Experience and Qualifications
Bachelor’s degree from an accredited college or university, with major course work in public administration, business administration, law, technology, computer science, or a related field and one to three years of increasingly responsible, professional contracts and procurement experience.
Experience with the acquisition of technology-related services, goods and equipment is required.
Experience preparing or collaborating with project managers to prepare scopes of work, project schedules, milestones, technical specifications, cost estimates, project budgets, insurance requirements, and proposal evaluation criteria for technology-related procurements.
Experience coordinating advertising, posting, and outreach efforts for programs, projects, and services; experience supporting various tasks related to coordinating the efforts of project teams.
Experience analyzing and reviewing documents, data sets, and processes with a detail-oriented and analytical eye; experience preparing recommendations and reports for review and approval.
General familiarity with rules, regulations, and laws related to public agency contracts.
Experience researching and analyzing information and writing grammatically correct documents and editing the writing of others.
Experience making recommendations on purchasing, reviewing invoices and vendor work product for accuracy, or monitoring the performance of a vendor.
Ability to coordinate multiple concurrent projects at various stages of completion; ability to follow-up with employees and managers to keep procurements on track.
Experience with financial management, project management, and procurement software is desirable.
Benefits and Salary Our benefits include health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Retirement and financial security benefits are provided through a pension plan and deferred compensation program. SANDAG offers flexible work schedules and employees are provided with paid time off and paid holidays.
The annual salary range for the Contracts and Procurement Analyst positions are:
Analyst II: $52,598 to $81,527 Associate Analyst: $57,989 to $89,883
Careers at SANDAG
A job at SANDAG is guaranteed to engage your mind, expand your skills, and enhance your professional development. We are committed to hiring talented individuals who are dedicated to working on important issues and enthusiastic about making significant contributions that improve the lives of people in the San Diego region.
How to Apply
We encourage interested candidates to apply for this position by completing a SANDAG Employment Application. Resumes, cover letters, and work samples may be submitted but are not a substitute for the Application.
The Employment Application can be downloaded from the SANDAG website or requested by emailing hr@sandag.org or calling (619) 699-1900. Completed applications can be submitted via email, fax, or regular mail. See our Careers / How to Apply webpage for additional information.
In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to apply for a position at SANDAG. Applicants requiring an accommodation due to a disability during any stage of the recruitment and selection process, including requesting this document and related application materials in an alternative format, should make their needs known by contacting Human Resources at hr@sandag.org, (619) 699-1900, (619) 699-1904 (TTY), or fax (619) 699-6905.
Further Information
In compliance with the Immigration Reform and Control Act of 1986, applicants hired by SANDAG must show acceptable proof of identity and evidence of authorization to work in the United States. The selected candidate can anticipate a driving record check upon hire, and approximately annually thereafter. The results of the check may determine whether the selected candidate will be permitted to drive for SANDAG business.
SANDAG is an Equal Opportunity Employer
