Monterey County Sheriff's Department
1414 Natividad Rd., Salinas, CA 93906
FINAL FILING DATE: Thursday, September 17, 2020 Exam #20/80I17/08LA
The Sheriff 's Office is comprised of the Administration, Corrections and Enforcement Operation Bureaus. The Sheriff’s Office delivers public safety to the residents of Monterey County by providing 24-hour uniformed patrol, investigations, custody services, court security, and law enforcement support.
The Sr. Sheriff’s Records Specialist works in the Administration Operations Bureau-Records Division. The Records Division supports all bureaus of the Sheriff's Office including local law enforcement and criminal justice agencies in Monterey County on a 24/7 basis. The Sr. Sheriff’s Records Specialist leads and provides on the job training to Records Specialist I/II through instruction, direction and guidance on complex systems and assignments.
The ideal candidate will be flexible, adaptable, have strong customer service skills and able to communicate effectively. The ideal candidate will demonstrate the ability to lead, train staff and get along with others and be a team player.
The Eligible List established by this recruitment process will be used to fill current and future vacancies as they arise.
THE SUCCESSFUL CANDIDATE
Will demonstrate the following knowledge, skills, and abilities:
Thorough knowledge of: Functions and activities of a law enforcement agency; Recordkeeping and accounting methods and procedures; Criminal justice procedures, functions and relationships of the criminal justice system, courts, and law enforcement agencies; Professional code languages used in law enforcement; Standard and legal requirements on confidentiality and privacy; Correct English usage, grammar, and rules of punctuation and spelling; Specialized automated and manual criminal justice systems and subsystems; departmental operations, procedures and regulations; and criminal justice systems.
Working knowledge of: Principles and legal requirements of law enforcement records management, preparation, processing, indexing, retention, disposition, storage, and release.
Some knowledge of: Principles and methods of supervision and training.
Skill and Ability to: Work in a law enforcement environment; Understand, interpret, and apply departmental policies, procedures, rules, laws, regulations, ordinances, functions, and processes applicable to the management of local, State and national law enforcement records; Perform a variety of detailed clerical work accurately that involves independent judgment with minimal supervision; and make decisions in procedural matters without immediate supervision; Handle stressful situations with the public and cope with a variety of individuals who may be hostile, aggressive, irate, uncooperative, and/or emotionally disturbed; Maintain cooperative relationships with co-workers, members of the public and others contacted through the course of work; respond in a positive manner to supervision and direction; and attend and perform duties on a regular, reliable and consistent basis; Communicate effectively orally and in writing, including skill to prepare reports; Use a variety of office equipment such as computer terminals, telephones, cash registers, fax machines, tele copiers or printers; Accurately enter and retrieve information into and from a computer system; Assume responsibility for a major clerical function to include the resolution of problems; Input, update, retrieve, store, purge information, and release data; identify vital information quickly and accurately, utilizing multiple automated and manual law enforcement data and filing systems; Enter, modify, and retrieve data into local, state, and national databases; Read and process various legal documents such as court orders, booking documents, arrest records, incident records, files, and cases to identify information; Use discretion and sound judgment in the handling of restricted or sensitive and confidential information ensuring the security and confidentiality of restricted information; Assist in training as needed; give direction and guidance on specific assignments; and review and correct errors of others; Provide lead supervision and perform the most complex specialized Sheriff’s Records duties, and/or perform an advanced specialized independent program function in support of the records function; Lead staff and activities of the Sheriff’s records function, including interpreting department policies, procedures, statutes and other authorities; Communicate effectively orally and in writing, write procedures and training programs, and motivate and train employees; Exercise independent judgment and work with a minimum of supervision.
EXAMPLES OF DUTIES:
Assists the Sheriff’s Records Supervisor in day-to-day supervision, timely completion of tasks, review of staffing levels and problems with other shifts.
Trains staff to access and use automated and manual criminal justice information systems and subsystems and evaluates performance for supervisors.
Audits information for accuracy and completeness and edits according to rules and regulations.
EXAMPLES OF EXPERIENCE/EDUCATION/TRAINING:
Examples of ways to acquire the required knowledge and skills are:
Two years of progressively responsible clerical experience of which one year was performing duties equivalent to the Monterey County class of Sheriff’s Records Specialist II.
Conditions of employment include, but are not limited to: Successfully pass a thorough background investigation which includes a polygraph examination or voice stress analysis; Work flexible hours, shifts, weekends and holidays and be subject to holdover and callback duty; Provide a telephone number or means by which employee can be reached.