Pennsylvania State University
University Park, State College, PA, USA
Groundskeeper Horticulture Worker
Finance and Business is a values driven organization that supports thousands of university faculty, staff, and students, while also providing services to the broader community and society. The Office of Physical Plant is part of the Finance and Business team and is an organization driven by its mission to “Provide Excellent Facilities Services for Penn State.” The Office of Physical Plant's values follow those of https://www.psu.edu/this-is-penn-state/mission-and-values/ and we are especially committed to our https://www.opp.psu.edu/about-us/mission-strategic-plan to be nationally recognized as a leader in Higher Education facilities, environmental, and safety management. In our search for excellence we foster a unified high-performing team with mutual respect for each person's uniqueness, talents, value, and perspective. We also firmly believe in Penn State's value of https://www.psu.edu/this-is-penn-state/mission-and-values/, which encourages us to respect and honor the dignity of each person, embrace civil discourse, and foster a diverse and inclusive community. As an incoming team member of the Office of Physical Plant, it will be expected that all employees embody and model http://equity.psu.edu/psu-diversity-statement and https://fandb.psu.edu/finance-and-business-diversity-statement commitment to diversity, equity, and inclusion.
• Select plant materials, design plant combinations, and coordinate campus planting with Campus Landscape Architect • Layout flowers, trees, shrubs, and turf on campus • Organize plant material orders • Keep accurate records • Lead and direct the work of and train full-time and part-time employees in the correct methods and procedures required to manage horticultural plantings • In conjunction with immediate supervisor, compile daily work schedules, plan and inspect work related to horticultural plantings • Inspect plant material for disease, insect, or mechanical damage • Perform routine maintenance on, and modifications to, a variety of nursery and greenhouse equipment • Maintain watering systems, sprayers, etc. • Repair or replace faulty plumbing • Set up and maintain electrical devices such as time clocks, control units and fans • Interpret simple sketches and/or specifications • Establish sub-grades and finish grades for planting beds and turf • Plant, water, transplant, prune, fertilize, cultivate, and maintain nursery, greenhouse crops, and campus plantings • Select, mix, and apply pesticides to nursery, greenhouse crops, and campus plantings as required • Prepare proper soil mixes • Move heavy materials such as soil, stone, wood chips, compost, soil mixes, fertilizers, and plant materials as required in nursery and greenhouse operations • Refer problems to group leaders and supervisors • Operate trucks, tractors, hi-lift, backhoe, skid steer loader, tree spade, mowers, spreaders, and other landscape equipment as required • Adjust, clean, oil and grease equipment. Inspect water level, anti-freeze, engine oil, air filters, and air pressure of tires on equipment • Repair and adjust equipment as required • Remove snow and ice from walks, roads, parking lots, and shrubbery • Spread cinders and other anti-skid material on walks, roads, and parking lots • Remove brush, leaves, grass clippings, paper, spoil, cinders, and rubbish from walks, roads, curbs, parking lots, lawns, and other University property
Job Requirements: Requires the use of shop mathematics together with the use of complicated drawings, specifications, charts, tables, various types of adjustable measuring instruments and the training generally applicable in a particular or specialized occupation. Equivalent to 1 to 3 years applied trades training. Requires a Pennsylvania Certified Applicators License, Category 6 and 7. Over 9 months up to and including 12 months of effective experience.
Work Schedule: 7:00 a.m. - 3:30 p.m.
Days Off: Saturday, Sunday
NOTE: THIS POSITION REQUIRES THAT YOU OPERATE A MOTOR VEHICLE AS A PART OF YOUR JOB DUTIES. A VALID DRIVERS LICENSE AND SUCCESSFUL COMPLETION OF A MOTOR VEHICLE RECORDS CHECK WILL BE REQUIRED IN ADDITION TO STANDARD BACKGROUND CHECKS.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
Apply online at https://apptrkr.com/5164399
CAMPUS SECURITY CRIME STATISTICS: For more about safety at Penn State, and to review the Annual Security Report which contains information about crime statistics and other safety and security matters, please go to http://www.police.psu.edu/clery/, which will also provide you with detail on how to request a hard copy of the Annual Security Report.
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Full Time
Groundskeeper Horticulture Worker
Finance and Business is a values driven organization that supports thousands of university faculty, staff, and students, while also providing services to the broader community and society. The Office of Physical Plant is part of the Finance and Business team and is an organization driven by its mission to “Provide Excellent Facilities Services for Penn State.” The Office of Physical Plant's values follow those of https://www.psu.edu/this-is-penn-state/mission-and-values/ and we are especially committed to our https://www.opp.psu.edu/about-us/mission-strategic-plan to be nationally recognized as a leader in Higher Education facilities, environmental, and safety management. In our search for excellence we foster a unified high-performing team with mutual respect for each person's uniqueness, talents, value, and perspective. We also firmly believe in Penn State's value of https://www.psu.edu/this-is-penn-state/mission-and-values/, which encourages us to respect and honor the dignity of each person, embrace civil discourse, and foster a diverse and inclusive community. As an incoming team member of the Office of Physical Plant, it will be expected that all employees embody and model http://equity.psu.edu/psu-diversity-statement and https://fandb.psu.edu/finance-and-business-diversity-statement commitment to diversity, equity, and inclusion.
• Select plant materials, design plant combinations, and coordinate campus planting with Campus Landscape Architect • Layout flowers, trees, shrubs, and turf on campus • Organize plant material orders • Keep accurate records • Lead and direct the work of and train full-time and part-time employees in the correct methods and procedures required to manage horticultural plantings • In conjunction with immediate supervisor, compile daily work schedules, plan and inspect work related to horticultural plantings • Inspect plant material for disease, insect, or mechanical damage • Perform routine maintenance on, and modifications to, a variety of nursery and greenhouse equipment • Maintain watering systems, sprayers, etc. • Repair or replace faulty plumbing • Set up and maintain electrical devices such as time clocks, control units and fans • Interpret simple sketches and/or specifications • Establish sub-grades and finish grades for planting beds and turf • Plant, water, transplant, prune, fertilize, cultivate, and maintain nursery, greenhouse crops, and campus plantings • Select, mix, and apply pesticides to nursery, greenhouse crops, and campus plantings as required • Prepare proper soil mixes • Move heavy materials such as soil, stone, wood chips, compost, soil mixes, fertilizers, and plant materials as required in nursery and greenhouse operations • Refer problems to group leaders and supervisors • Operate trucks, tractors, hi-lift, backhoe, skid steer loader, tree spade, mowers, spreaders, and other landscape equipment as required • Adjust, clean, oil and grease equipment. Inspect water level, anti-freeze, engine oil, air filters, and air pressure of tires on equipment • Repair and adjust equipment as required • Remove snow and ice from walks, roads, parking lots, and shrubbery • Spread cinders and other anti-skid material on walks, roads, and parking lots • Remove brush, leaves, grass clippings, paper, spoil, cinders, and rubbish from walks, roads, curbs, parking lots, lawns, and other University property
Job Requirements: Requires the use of shop mathematics together with the use of complicated drawings, specifications, charts, tables, various types of adjustable measuring instruments and the training generally applicable in a particular or specialized occupation. Equivalent to 1 to 3 years applied trades training. Requires a Pennsylvania Certified Applicators License, Category 6 and 7. Over 9 months up to and including 12 months of effective experience.
Work Schedule: 7:00 a.m. - 3:30 p.m.
Days Off: Saturday, Sunday
NOTE: THIS POSITION REQUIRES THAT YOU OPERATE A MOTOR VEHICLE AS A PART OF YOUR JOB DUTIES. A VALID DRIVERS LICENSE AND SUCCESSFUL COMPLETION OF A MOTOR VEHICLE RECORDS CHECK WILL BE REQUIRED IN ADDITION TO STANDARD BACKGROUND CHECKS.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
Apply online at https://apptrkr.com/5164399
CAMPUS SECURITY CRIME STATISTICS: For more about safety at Penn State, and to review the Annual Security Report which contains information about crime statistics and other safety and security matters, please go to http://www.police.psu.edu/clery/, which will also provide you with detail on how to request a hard copy of the Annual Security Report.
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Pennsylvania State University
University Park, State College, PA, USA
Postdoctoral Scholar - Community Geography and Cartography in the GeoGraphics Laboratory
The Department of Geography in the College of Earth and Mineral Sciences is seeking applications for a Postdoctoral Scholar with a focus on community geography to advance cartographic research and outreach. The Department of Geography has set a goal in its strategic plan to develop a community geographer position and this postdoctoral fellowship helps to advance that goal.
The successful candidate will work with Professors Anthony Robinson and Chris Fowler and will focus on serving as the creative director of the recently launched GeoGraphics Laboratory, a new department collaboratory for mapping-oriented research, education, and outreach that is housed in the Gould Center for Geographic Education and Outreach. We seek candidates who have a background in cartographic research and who have experience teaching geographic information science courses. Preference will be given to candidates who have demonstrated a track record of published research in cartography and who have developed a professional portfolio of cartographic products made for external clients. This position will include a mixture of geographic information science teaching (3 courses on topics to be determined in consultation with the department head) in addition to continuing the development of our GeoGraphics Lab, including procurement of equipment, developing training materials for the use of new lab equipment, hosting workshops and outreach events, and leading cartographic design projects in consultation with faculty and graduate students to advance community geography efforts.
The Pennsylvania State University's College of Earth and Mineral Sciences takes an active role in building a talented, inclusive, and culturally competent workforce. We understand that our shared future is guided by basic principles of fairness, mutual respect, and commitment to each other. Applicants should provide evidence, either woven through their application materials or as a separate diversity statement, of a commitment to fostering diversity, equity, inclusive excellence, and belonging and of engagement which creates an inclusive environment in their department/classroom.
Education and Experience:
A Ph.D. in geography is required for this position by the start date of employment. This Postdoctoral Scholar position is funded for one year from the date of hire. Information about the benefits associated with this appointment are located at https://www.research.psu.edu/opa/benefits.
Application Instructions:
Applicants must submit the Penn State electronic application and upload a CV and cover letter to the Penn State system.
Review of applications will begin immediately and continue until the position is filled. Applicants who apply on or before September 30, 2023, and submit all requested materials by that date, will receive full consideration for the position.
Questions can be directed to Dr. Anthony C. Robinson (mailto:acr181psu.edu), or Dr. Christopher Fowler (mailto:csfowlerpsu.edu).
Apply online at https://apptrkr.com/4517840
CAMPUS SECURITY CRIME STATISTICS: For more about safety at Penn State, and to review the Annual Security Report which contains information about crime statistics and other safety and security matters, please go to http://www.police.psu.edu/clery/, which will also provide you with detail on how to request a hard copy of the Annual Security Report.
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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Full Time
Postdoctoral Scholar - Community Geography and Cartography in the GeoGraphics Laboratory
The Department of Geography in the College of Earth and Mineral Sciences is seeking applications for a Postdoctoral Scholar with a focus on community geography to advance cartographic research and outreach. The Department of Geography has set a goal in its strategic plan to develop a community geographer position and this postdoctoral fellowship helps to advance that goal.
The successful candidate will work with Professors Anthony Robinson and Chris Fowler and will focus on serving as the creative director of the recently launched GeoGraphics Laboratory, a new department collaboratory for mapping-oriented research, education, and outreach that is housed in the Gould Center for Geographic Education and Outreach. We seek candidates who have a background in cartographic research and who have experience teaching geographic information science courses. Preference will be given to candidates who have demonstrated a track record of published research in cartography and who have developed a professional portfolio of cartographic products made for external clients. This position will include a mixture of geographic information science teaching (3 courses on topics to be determined in consultation with the department head) in addition to continuing the development of our GeoGraphics Lab, including procurement of equipment, developing training materials for the use of new lab equipment, hosting workshops and outreach events, and leading cartographic design projects in consultation with faculty and graduate students to advance community geography efforts.
The Pennsylvania State University's College of Earth and Mineral Sciences takes an active role in building a talented, inclusive, and culturally competent workforce. We understand that our shared future is guided by basic principles of fairness, mutual respect, and commitment to each other. Applicants should provide evidence, either woven through their application materials or as a separate diversity statement, of a commitment to fostering diversity, equity, inclusive excellence, and belonging and of engagement which creates an inclusive environment in their department/classroom.
Education and Experience:
A Ph.D. in geography is required for this position by the start date of employment. This Postdoctoral Scholar position is funded for one year from the date of hire. Information about the benefits associated with this appointment are located at https://www.research.psu.edu/opa/benefits.
Application Instructions:
Applicants must submit the Penn State electronic application and upload a CV and cover letter to the Penn State system.
Review of applications will begin immediately and continue until the position is filled. Applicants who apply on or before September 30, 2023, and submit all requested materials by that date, will receive full consideration for the position.
Questions can be directed to Dr. Anthony C. Robinson (mailto:acr181psu.edu), or Dr. Christopher Fowler (mailto:csfowlerpsu.edu).
Apply online at https://apptrkr.com/4517840
CAMPUS SECURITY CRIME STATISTICS: For more about safety at Penn State, and to review the Annual Security Report which contains information about crime statistics and other safety and security matters, please go to http://www.police.psu.edu/clery/, which will also provide you with detail on how to request a hard copy of the Annual Security Report.
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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Pennsylvania State University
University Park, State College, PA, USA
Facilities Supervisor 3
Penn State's Office of Physical Plant (OPP) is seeking candidates for a third shift Facilities Supervisor. This position will be responsible for supervision, administration, and training of technical-service employees to ensure that quality custodial cleaning procedures of University facilities are followed.
Key Responsibilities Include:
• Hire, supervise, and evaluate assigned staff and technical-service employees.
• Handle discipline issues utilizing the Union-University Agreement and human resources procedures and policies.
• Represent the University in various meetings such as: unemployment compensation hearings, grievances, and other labor relations issues.
• Administer and control assigned budget(s).
• Develop and provide data and analytical input to budgeting and planning process.
• Establish cleaning procedures.
• Plan work schedules.
• Maintain supplies and equipment inventories.
• Ensure adequate distribution of materials to job sites.
• Inspect and ensure quality and quantity standards are met.
• Responsible for conducting employee training needs assessment plans. Schedule and perform required training for assigned employees.
• Monitor custodial safety measures ensuring safe and proper working conditions.
• Perform safety inspections and ensure security of physical facilities and assigned buildings.
• Recommend and implement injury prevention measures and investigate accidents.
• Advise and/or resolve with supervisor/client workflow status or problems on daily basis.
• Utilize various computer programs.
Shift is 10:00 p.m. - 6:30 a.m. Monday - Friday.
Finance and Business is a values-driven organization that supports thousands of university faculty, staff, and students, while also providing services to the broader community and society. The Office of Physical Plant is part of the Finance and Business team and is an organization driven by its mission to “Provide Excellent Facilities Services for Penn State.” The Office of Physical Plant's values follow those of https://www.psu.edu/this-is-penn-state/mission-and-values/ and we are especially committed to our https://www.opp.psu.edu/about-us/mission-strategic-plan to be nationally recognized as a leader in Higher Education facilities, environmental, and safety management. In our search for excellence, we foster a unified high-performing team with mutual respect for each person's uniqueness, talents, value, and perspective. We also firmly believe in Penn State's value of https://www.psu.edu/this-is-penn-state/mission-and-values/, which encourages us to respect and honor the dignity of each person, embrace civil discourse, and foster a diverse and inclusive community. As an incoming team member of the Office of Physical Plant, it will be expected that all employees embody and model http://equity.psu.edu/psu-diversity-statement and https://fandb.psu.edu/finance-and-business-diversity-statement commitment to diversity, equity, and inclusion.
Education and Experience:
Typically requires an Associate's degree or higher plus four years of related experience, or an equivalent combination of education and experience. Requires IICRC Certification within two years of hire.
Background checks:
This position requires that you operate a motor vehicle as a part of your job duties. A valid driver's license and successful completion of a motor vehicle records check will be required in addition to standard background checks.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
Apply online at https://apptrkr.com/4261942
CAMPUS SECURITY CRIME STATISTICS: For more about safety at Penn State, and to review the Annual Security Report which contains information about crime statistics and other safety and security matters, please go to http://www.police.psu.edu/clery/, which will also provide you with detail on how to request a hard copy of the Annual Security Report.
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Full Time
Facilities Supervisor 3
Penn State's Office of Physical Plant (OPP) is seeking candidates for a third shift Facilities Supervisor. This position will be responsible for supervision, administration, and training of technical-service employees to ensure that quality custodial cleaning procedures of University facilities are followed.
Key Responsibilities Include:
• Hire, supervise, and evaluate assigned staff and technical-service employees.
• Handle discipline issues utilizing the Union-University Agreement and human resources procedures and policies.
• Represent the University in various meetings such as: unemployment compensation hearings, grievances, and other labor relations issues.
• Administer and control assigned budget(s).
• Develop and provide data and analytical input to budgeting and planning process.
• Establish cleaning procedures.
• Plan work schedules.
• Maintain supplies and equipment inventories.
• Ensure adequate distribution of materials to job sites.
• Inspect and ensure quality and quantity standards are met.
• Responsible for conducting employee training needs assessment plans. Schedule and perform required training for assigned employees.
• Monitor custodial safety measures ensuring safe and proper working conditions.
• Perform safety inspections and ensure security of physical facilities and assigned buildings.
• Recommend and implement injury prevention measures and investigate accidents.
• Advise and/or resolve with supervisor/client workflow status or problems on daily basis.
• Utilize various computer programs.
Shift is 10:00 p.m. - 6:30 a.m. Monday - Friday.
Finance and Business is a values-driven organization that supports thousands of university faculty, staff, and students, while also providing services to the broader community and society. The Office of Physical Plant is part of the Finance and Business team and is an organization driven by its mission to “Provide Excellent Facilities Services for Penn State.” The Office of Physical Plant's values follow those of https://www.psu.edu/this-is-penn-state/mission-and-values/ and we are especially committed to our https://www.opp.psu.edu/about-us/mission-strategic-plan to be nationally recognized as a leader in Higher Education facilities, environmental, and safety management. In our search for excellence, we foster a unified high-performing team with mutual respect for each person's uniqueness, talents, value, and perspective. We also firmly believe in Penn State's value of https://www.psu.edu/this-is-penn-state/mission-and-values/, which encourages us to respect and honor the dignity of each person, embrace civil discourse, and foster a diverse and inclusive community. As an incoming team member of the Office of Physical Plant, it will be expected that all employees embody and model http://equity.psu.edu/psu-diversity-statement and https://fandb.psu.edu/finance-and-business-diversity-statement commitment to diversity, equity, and inclusion.
Education and Experience:
Typically requires an Associate's degree or higher plus four years of related experience, or an equivalent combination of education and experience. Requires IICRC Certification within two years of hire.
Background checks:
This position requires that you operate a motor vehicle as a part of your job duties. A valid driver's license and successful completion of a motor vehicle records check will be required in addition to standard background checks.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
Apply online at https://apptrkr.com/4261942
CAMPUS SECURITY CRIME STATISTICS: For more about safety at Penn State, and to review the Annual Security Report which contains information about crime statistics and other safety and security matters, please go to http://www.police.psu.edu/clery/, which will also provide you with detail on how to request a hard copy of the Annual Security Report.
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Pennsylvania State University
State College, PA, USA
Administrative Support Assistant 3
The Office for Research and Graduate Education in the College of Agricultural Sciences at https://psu.edu is seeking a dedicated and dynamic Administrative Support Assistant. The Administrative Support Assistant will be a detailed-oriented and organized individual who will provide direct administrative and professional support. This position prefers the successful candidate to be in-person but can be afforded flexibility for a hybrid schedule, as needed. Questions related to flexible work should be directed to the hiring manager during the interview process.
The successful candidate will be responsible for the following:
• Calendar Management for the Associate and Assistant Deans for Research and Graduate Education.
• Graduate Education administration by serving as the primary contact for the Graduate Education administrative team as the liaison between the Graduate Programs and Graduate School staff. Coordinating and managing the college-wide Graduate Education activities to include orientations, workshops, and internal grant and award competitions.
• Research Projects Management by actively participating as a member of the Pennsylvania Agricultural Experiment Station (AES) and serving as the primary team member to assigned research projects and/or academic units.
This individual will be the initial point of contact for the Associate and Assistant Deans in the Office for Research and Graduate Education. Administrative duties will include but are not limited to:
• Answering, screening, directing, and/or processing telephone calls and emails.
• Coordinating and scheduling meetings and activities.
• Interfacing with Directors of Graduate Studies (DGS), Graduate Coordinators, students, faculty, and staff.
• Creating and maintaining files, databases, and reports.
• Composing and editing written communication, correspondence, reports, and presentations.
• Communicating and collaborating with counterparts within the college and/or university, at peer institutions, regional offices, and federal agencies.
• Providing information and/or referring as appropriate.
• Assisting with other administrative tasks.
• Serving as a backup to other staff, as needed.
• Compile and prepare content for updating the college's research and graduate education website.
Education and Experience:
This position will be filled as a level 3 and typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience. Post high school education and additional experience and/or education and competencies are preferred. The successful candidate must be highly motivated, organized, and detail-oriented while having professional written and verbal communication skills, excellent interpersonal skills, and a teachable spirit. The ability to coordinate several projects simultaneously is essential and the willingness to adapt to dynamic situations will be critical. Experience and proficiency in Microsoft Office is required. Familiarity with Penn State systems, such as iTwo, LionPath, Graduate Admissions Decision System (GRADS), Graduate Award Tracking System (GRATS), and Graduate Program Management System (GPMS), is desired. Other skillsets that are preferred are experience in using FileMaker (or other database software with a user interface), and Twitter. Training in these other programs and platforms may be available as needed.
Application Requirements:
Cover Letter and Resume: Both a cover letter and resume must be submitted to be considered for this position.
The following background checks must be successfully completed for this position:
This position will require successful completion of standard background checks.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.
Apply online at https://apptrkr.com/4166125
CAMPUS SECURITY CRIME STATISTICS: For more about safety at Penn State, and to review the Annual Security Report which contains information about crime statistics and other safety and security matters, please go to http://www.police.psu.edu/clery/, which will also provide you with detail on how to request a hard copy of the Annual Security Report.
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Full Time
Administrative Support Assistant 3
The Office for Research and Graduate Education in the College of Agricultural Sciences at https://psu.edu is seeking a dedicated and dynamic Administrative Support Assistant. The Administrative Support Assistant will be a detailed-oriented and organized individual who will provide direct administrative and professional support. This position prefers the successful candidate to be in-person but can be afforded flexibility for a hybrid schedule, as needed. Questions related to flexible work should be directed to the hiring manager during the interview process.
The successful candidate will be responsible for the following:
• Calendar Management for the Associate and Assistant Deans for Research and Graduate Education.
• Graduate Education administration by serving as the primary contact for the Graduate Education administrative team as the liaison between the Graduate Programs and Graduate School staff. Coordinating and managing the college-wide Graduate Education activities to include orientations, workshops, and internal grant and award competitions.
• Research Projects Management by actively participating as a member of the Pennsylvania Agricultural Experiment Station (AES) and serving as the primary team member to assigned research projects and/or academic units.
This individual will be the initial point of contact for the Associate and Assistant Deans in the Office for Research and Graduate Education. Administrative duties will include but are not limited to:
• Answering, screening, directing, and/or processing telephone calls and emails.
• Coordinating and scheduling meetings and activities.
• Interfacing with Directors of Graduate Studies (DGS), Graduate Coordinators, students, faculty, and staff.
• Creating and maintaining files, databases, and reports.
• Composing and editing written communication, correspondence, reports, and presentations.
• Communicating and collaborating with counterparts within the college and/or university, at peer institutions, regional offices, and federal agencies.
• Providing information and/or referring as appropriate.
• Assisting with other administrative tasks.
• Serving as a backup to other staff, as needed.
• Compile and prepare content for updating the college's research and graduate education website.
Education and Experience:
This position will be filled as a level 3 and typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience. Post high school education and additional experience and/or education and competencies are preferred. The successful candidate must be highly motivated, organized, and detail-oriented while having professional written and verbal communication skills, excellent interpersonal skills, and a teachable spirit. The ability to coordinate several projects simultaneously is essential and the willingness to adapt to dynamic situations will be critical. Experience and proficiency in Microsoft Office is required. Familiarity with Penn State systems, such as iTwo, LionPath, Graduate Admissions Decision System (GRADS), Graduate Award Tracking System (GRATS), and Graduate Program Management System (GPMS), is desired. Other skillsets that are preferred are experience in using FileMaker (or other database software with a user interface), and Twitter. Training in these other programs and platforms may be available as needed.
Application Requirements:
Cover Letter and Resume: Both a cover letter and resume must be submitted to be considered for this position.
The following background checks must be successfully completed for this position:
This position will require successful completion of standard background checks.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.
Apply online at https://apptrkr.com/4166125
CAMPUS SECURITY CRIME STATISTICS: For more about safety at Penn State, and to review the Annual Security Report which contains information about crime statistics and other safety and security matters, please go to http://www.police.psu.edu/clery/, which will also provide you with detail on how to request a hard copy of the Annual Security Report.
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.