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Summary Join the Wikimedia Foundation in our aspiring project to empower people to create and share the sum of all human knowledge. Wikimedia Foundation has an opening for a Procurement Specialist to support our internal purchase needs for both contracted services and tangible goods requests. You will work together with our Finance and Administration team members, as well as the various end users to process Operational purchase request needs, reconcile invoices and educate the necessary roles within the “Procure to Pay” process on role needs and expectations.  We’d like you to do these things:    Track all incoming requests (Goods and Services) throughout the various workflows to ensure that requests are processed in a timely, accurate and compliant manner. Maintain weekly contracted status report workbook. Identify and route new high-risk business arrangements to the FP&A team and Sr. Procurement Manager Collaborate with business owners requesting contracts to define scope needs where necessary Summarize the purchase requests in the various systems of records to facilitate internal approvals (expense and terms) Assist with new Vendor on-boarding and qualification steps Process Purchase Order expense authorization packages Reconciliation and tracking of PO, contracts, and commitment due dates Assist with resolution of discrepancies between POs and invoices Prepare reports to support business processes Other contract and purchasing tasks as required We’d like you to have these skills: Minimum 5 years Experience supporting a procurement team Be familiar with GAAP practices and various Accounting Treatments of commitments  Excellent communication skills (written & verbal) Experience managing automated workflows in Financial or ERP systems Proficiency with MS Office Suite products, (particularly intermediate level Excel skills) & Google G Suite sw The ability to work autonomously to produce accurate and timely deliverables And it would be even more awesome if you have this: Degree in Accounting, Finance, or Business Administration Experience with Sage Intacct Accounting System, Cobblestone Contract Management Software or Coupa P2P and CLM modules Familiarity with financial controls, accounting principles Contract terms negotiations and Sourcing The Wikimedia Foundation is...  ...the nonprofit organization that hosts and operates Wikipedia and the other Wikimedia free knowledge projects. Our vision is a world in which every single human can freely share in the sum of all knowledge. We believe that everyone has the potential to contribute something to our shared knowledge, and that everyone should be able to access that knowledge, free of interference. We host the Wikimedia projects, build software experiences for reading, contributing, and sharing Wikimedia content, support the volunteer communities and partners who make Wikimedia possible, and advocate for policies that enable Wikimedia and free knowledge to thrive. The Wikimedia Foundation is a charitable, not-for-profit organization that relies on donations. We receive financial support from millions of individuals around the world, with an average donation of about $15. We also receive donations through institutional grants and gifts. The Wikimedia Foundation is a United States 501(c)(3) tax-exempt organization with offices in San Francisco, California, USA. U.S. Benefits & Perks* Fully paid medical, dental and vision coverage for employees and their eligible families (yes, fully paid premiums!) The Wellness Program provides reimbursement for mind, body and soul activities such as fitness memberships, baby sitting, continuing education and much more The 401(k) retirement plan offers matched contributions at 4% of annual salary Flexible and generous time off - vacation, sick and volunteer days, plus 19 paid holidays - including the last week of the year. Family friendly! 100% paid new parent leave for seven weeks plus an additional five weeks for pregnancy, flexible options to phase back in after leave, fully equipped lactation room. For those emergency moments - long and short term disability, life insurance (2x salary) and an employee assistance program Pre-tax savings plans for health care, child care, elder care, public transportation and parking expenses Telecommuting and flexible work schedules available Appropriate fuel for thinking and coding (aka, a pantry full of treats) and monthly massages to help staff relax Great colleagues - diverse staff and contractors speaking dozens of languages from around the world, fantastic intellectual discourse, mission-driven and intensely passionate people The Wikimedia Foundation is an equal opportunity employer, and we encourage people with a diverse range of backgrounds to apply   More information Wikimedia Foundation website Wikimedia Foundation blog Annual Report - 2017 Wikimedia 2030

About the Organization California Environmental Associates (CEA) is a boutique environmental consultancy based in San Francisco, CA. For more than 30 years, CEA has helped transform markets, business practices, public policies, nonprofit organizations, and philanthropic strategies to achieve positive outcomes for the environment.  CEA’s Philanthropic Services group is a tight-knit team of fifteen consultants that supports the work of environmental foundations and nonprofits, as well as sustainability-oriented businesses. Our work spans several issue areas including marine conservation, climate change, energy policy, sustainable agriculture, land use and conservation, freshwater management, transportation, and wildlife protection. The geographic nature of projects varies, but most of our work is global or international in scope. With respect to the group’s services, our main functions for clients include the following: Program design : CEA frequently develops new grantmaking strategies for foundations as well as strategic plans for NGOs. Analysis and research : CEA specializes in producing neutral, in-depth analyses for our clients. We regularly blend qualitative data from expert interviews with technical analysis of large data sets and relevant scientific literature. Landscape review and program evaluations : Clients often commission landscape-level reviews on the state of philanthropic and NGO activity in a given field. We also conduct program evaluations for foundations, in some cases running monitoring and evaluation programs for them. Organizational development and support : CEA writes business and operational plans, and has incubated new NGOs, led the launch of international offices, and helped organizations work through critical transitions.  For a more in-depth description of our services and philosophy, please see our website: www.ceaconsulting.com . Associate Position CEA is looking for an Associate to provide support to the firm’s Philanthropic Services Practice Area. The successful applicant will be responsible for the day-to-day management of large and complex consulting engagements for clients, including large environmentally focused foundations, NGOs, and bilateral and multilateral agencies. The Associate will work primarily on a project supporting a new oceans-focused philanthropic venture. The organization is the brainchild of a Palo Alto–based family that wants to leverage out-of-the-box thinking, technology, and new inventions to dramatically improve our ocean’s health and the livelihoods of the people who depend on it. CEA’s work environment is collaborative and intensive, and staff regularly engage in travel, both domestic and international. The position requires intellectual rigor, independence, demonstrated attention to detail, and a passion for environmental issues. This exciting position will provide opportunities for interaction with key stakeholders and engagement with emerging issues in the environmental sector. Primary Duties and Responsibilities Participate in problem structuring, including work planning, issues analysis, process planning, etc. Conduct in-depth research and analysis, both quantitative and qualitative, using literature reviews, interviews with issue experts and stakeholders, and data collection. Draft and design written documents; produce clear and engaging presentations and reports. Interact with clients and manage project communications. Ensure quality control of outgoing work products and correspondence. Assist in marketing efforts, helping in the production of summary memos, proposals, and presentations as needed. Qualifications The successful applicant will have many of the following qualifications: Bachelor’s degree in a relevant field, master’s degree or MBA preferred At least two to four years of relevant work experience in a management consultancy, foundation, nonprofit, investment firm, or technology company Experience in ocean conservation, marine policy, and/or fisheries issues required Experience in the tech sector, engineering, and/or product development a plus Project management experience and a history of involvement in analytically complex projects Excellent writing skills Experience in excel or statistical software and graphic design experience, all valuable assets Ability to work under pressure and uncertainty, prioritize and multitask An optimistic, curious, and strategic approach to problem solving and interest in high-risk, innovative, and complex projects Comfort in a startup environment where ideas, systems, and structures are iterated, and trial and error are expected Excellent interpersonal skills, including the ability to effectively communicate with senior management Foreign language skills a plus A deep commitment to conservation causes Compensation and Benefits The expected start date for this position is spring 2019. The position will be located in San Francisco, California. CEA offers an excellent benefits package and a competitive salary that is commensurate with experience.  To Apply To be considered for this position, interested candidates must follow the link below to submit a resume, cover letter, and salary requirements: https://job.ceaconsulting.com/jobs/104776  Inquiries received via phone call or direct email will not be eligible for review. CEA is an equal opportunity employer.