City of Portland Office of the Auditor is seeking applicants for a Hearings Office Clerk
Salary: $87,535.59/year - $107,646.90/year (Adjusted for estimated COLA, effective July 1)
Opening Date: April 22, 2024
Closing Date: May 6, 2024
THE POSITION:
The City Auditor’s Office is seeking a Hearings Clerk to serve in the quasi-judicial Hearings Office. The person selected for this role is responsible for providing highly detailed and time-sensitive administrative support to the Hearings Officers on code, appeal, tow, and land use hearings. Duties include reviewing initial violation files for completeness or errors, scheduling hearings, maintaining multiple deadlines and timeframes and contacting appropriate City personnel for various matters. Additional duties include explaining complex rules, regulations, policies and procedures to community members. The Hearings Clerk must have strong editing skills and attention to detail. The person in this position must be able to thrive in a small office environment and carry out individual hearing responsibilities with initiative and creativity while exercising sound judgment and problem-solving skills.
As the sixth elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office ensures open and accountable government by providing impartial reviews and investigations, access to public information, and services to City government and the public. It employs over 50 people across six divisions.
The Hearings Office conducts impartial administrative hearings and renders decisions in disputed legal matters. The Hearings Clerk position reports directly to the Chief Hearings Officer. The Hearings Clerk works both independently and collaboratively in a team environment with another Hearings Clerk and multiple Hearings Officers. This is a public facing role that works with the public and City stakeholders to provide navigation support through the hearing process from intake to final decision.
The Hearings Office Clerk:
Provides complex secretarial and administrative support work for the Hearings Office, a quasi-judicial body; schedules and attends meetings or hearings; prepares agendas and all necessary supporting material; takes notes and prepares a final record of proceedings in the form of summary minutes.
Within the delegated scope of authority, employees routinely make decisions and determinations on behalf of the agency based on knowledge of applicable rules and regulations, and by applying general guidelines and instructions to specific problems and situations.
Maintains familiarity with the current status of business coming before the agency.
Receives inquiries by telephone, email and in person; responds to inquiries of a general or specific nature; provides information, schedules appointments, and handles routine matters personally, and refers other questions to appropriate authority; recognizes and explains to adversaries in interest the need to avoid ex-parte contact in the quasi-judicial process.
Develops and prepares a variety of reports, ordinances, press releases, correspondence, mailing lists and other documents.
Compiles and maintains case files; personnel, financial, statistical, inventory, and other important records; develops office forms and procedures; plans and coordinates office operations.
Arranges and schedules special meetings and events, such as field trips, annual retreats and multi-jurisdictional meetings, including coordination of accommodations, and transportation.
Maintains frequent contacts for official or commission with public and private executives, officials, and the news media where inaccurate or improper dissemination of information may have legal ramifications or seriously disrupt the agency's activities.
Successful candidates will have:
Ability or experience to maintain the confidential integrity of restricted material and information.
Experience making independent judgments and decisions while working with minimal supervision.
Experience interpreting and applying complex rules, regulations, policies and procedures to a variety of situations.
Experience managing time and work under pressure to meet deadlines.
Experience using effective oral and written communication, including exercising courtesy, discretion and tact to minimize sometimes difficult public contact.
Establish and maintain effective working relationships with public and private officials, other employees, and the general public; perform basic math computations.
Skill or experience typing; operating a variety of office related equipment; utilizing word processing software and program-specific software.
Knowledge of or general familiarity with the hearings process and legal processes associated with them
The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.
Full Time
City of Portland Office of the Auditor is seeking applicants for a Hearings Office Clerk
Salary: $87,535.59/year - $107,646.90/year (Adjusted for estimated COLA, effective July 1)
Opening Date: April 22, 2024
Closing Date: May 6, 2024
THE POSITION:
The City Auditor’s Office is seeking a Hearings Clerk to serve in the quasi-judicial Hearings Office. The person selected for this role is responsible for providing highly detailed and time-sensitive administrative support to the Hearings Officers on code, appeal, tow, and land use hearings. Duties include reviewing initial violation files for completeness or errors, scheduling hearings, maintaining multiple deadlines and timeframes and contacting appropriate City personnel for various matters. Additional duties include explaining complex rules, regulations, policies and procedures to community members. The Hearings Clerk must have strong editing skills and attention to detail. The person in this position must be able to thrive in a small office environment and carry out individual hearing responsibilities with initiative and creativity while exercising sound judgment and problem-solving skills.
As the sixth elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office ensures open and accountable government by providing impartial reviews and investigations, access to public information, and services to City government and the public. It employs over 50 people across six divisions.
The Hearings Office conducts impartial administrative hearings and renders decisions in disputed legal matters. The Hearings Clerk position reports directly to the Chief Hearings Officer. The Hearings Clerk works both independently and collaboratively in a team environment with another Hearings Clerk and multiple Hearings Officers. This is a public facing role that works with the public and City stakeholders to provide navigation support through the hearing process from intake to final decision.
The Hearings Office Clerk:
Provides complex secretarial and administrative support work for the Hearings Office, a quasi-judicial body; schedules and attends meetings or hearings; prepares agendas and all necessary supporting material; takes notes and prepares a final record of proceedings in the form of summary minutes.
Within the delegated scope of authority, employees routinely make decisions and determinations on behalf of the agency based on knowledge of applicable rules and regulations, and by applying general guidelines and instructions to specific problems and situations.
Maintains familiarity with the current status of business coming before the agency.
Receives inquiries by telephone, email and in person; responds to inquiries of a general or specific nature; provides information, schedules appointments, and handles routine matters personally, and refers other questions to appropriate authority; recognizes and explains to adversaries in interest the need to avoid ex-parte contact in the quasi-judicial process.
Develops and prepares a variety of reports, ordinances, press releases, correspondence, mailing lists and other documents.
Compiles and maintains case files; personnel, financial, statistical, inventory, and other important records; develops office forms and procedures; plans and coordinates office operations.
Arranges and schedules special meetings and events, such as field trips, annual retreats and multi-jurisdictional meetings, including coordination of accommodations, and transportation.
Maintains frequent contacts for official or commission with public and private executives, officials, and the news media where inaccurate or improper dissemination of information may have legal ramifications or seriously disrupt the agency's activities.
Successful candidates will have:
Ability or experience to maintain the confidential integrity of restricted material and information.
Experience making independent judgments and decisions while working with minimal supervision.
Experience interpreting and applying complex rules, regulations, policies and procedures to a variety of situations.
Experience managing time and work under pressure to meet deadlines.
Experience using effective oral and written communication, including exercising courtesy, discretion and tact to minimize sometimes difficult public contact.
Establish and maintain effective working relationships with public and private officials, other employees, and the general public; perform basic math computations.
Skill or experience typing; operating a variety of office related equipment; utilizing word processing software and program-specific software.
Knowledge of or general familiarity with the hearings process and legal processes associated with them
The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.
City of Portland Office of the Auditor is seeking applicants for a Deputy General Counsel – Limited Duration
Salary: $62.39 - $88.02/ hour (Adjusted for estimated COLA, effective July 1)
Opening Date: April 22, 2024
Closing Date: May 19, 2024
THE POSITION:
The City Auditor’s Office is seeking a Deputy General Counsel to provide legal services to the Auditor’s Office. The Deputy General Counsel should be a well-rounded generalist or have significant experience in one or more subject matter areas on which the Auditor’s Office regularly requires legal advice. It is not necessary for candidates to have expertise in all areas where the Deputy General Counsel may be asked to provide legal advice; instead, a successful candidate will have a demonstrated ability to effectively research and quickly learn new areas of the law.
This is a part-time limited duration position for the primary purpose of assisting the Auditor’s Office’s General Counsel as the City prepares for the transition to a new form of government and an historic 2024 election cycle . The duration will be at least one year, with possibility for extending the term to two years; the hours will be 20-26 hours per week.
As the sixth elected official in the City of Portland, the City Auditor is independent of the Mayor, City Council, and City offices and is accountable only to the public. The Auditor’s Office ensures open and accountable government by providing impartial reviews and investigations, access to public information, and services to City government and the public. It employs over 50 people across six divisions. The Auditor’s Office does this primarily through the following functions:
Audit Services: conducts performance audits of City bureaus, agencies, and programs, and oversees the financial audit of the City. This division also houses the City’s fraud hotline.
Ombudsman: responds to members of the public to resolve complaints about City services and practices and initiates investigations into systemic problems in the City government.
Elections: implements the Auditor’s Charter responsibility to supervise City elections, and oversees enforcement of the City’s campaign finance and lobbying regulations.
Council Clerk: administers City Council business, serves as the central repository for City contracts and Portland Policy Documents, and maintains City Charter and Code.
Archives & Records Management: operates the City of Portland Archives and Records Center, making City administrative and historical records accessible for research and inspection in accordance with public records laws.
Operations Management: serves as the City Auditor’s executive office, providing leadership, accountability, and support for all activities of the City Auditor’s Office, including human resources, contracts, and procurements.
Hearings: conducts impartial administrative hearings and renders decisions in Land Use Hearings, Code Hearings, Appeals of City Decisions, Towing Hearings, and other administrative matters.
The Deputy General Counsel reports directly to the Auditor’s Office’s General Counsel. The Deputy General Counsel will conduct legal and policy research; prepare a broad array of written documents; and advise on policy development and compliance.
Responsibilities of the Deputy General Counsel include:
Advising on subject matters such as: elections, campaign finance, lobbying/ethics, employment and labor, open meetings and public records laws, contracts and procurement, litigation, constitutional law issues, and general municipal law.
Assisting the General Counsel with projects related to the transition to a new form of government.
Assisting in developing legislative concepts and draft language.
Drafting code and administrative rules.
Advising on responses to public records.
Reviewing contracts and preparing contract templates.
Assisting in policy development.
Successful candidates will have:
A demonstrated ability to quickly learn new areas of the law and an intellectual curiosity to develop subject matter expertise in new areas.
An interest in holding government accountable to the public.
Knowledge of relevant federal, state, and municipal statutes, regulations, and ordinances, and the ability to analyze, interpret, explain, and apply them.
Knowledge of contracts, torts, constitutional law, civil rights, litigation, employment law, civil procedure, elections law, ethics law, campaign finance law, and/or statutes relating to municipalities.
Ability to draft statutes, City Code, administrative regulations, contracts, and other legal documents.
Ability to research complex legal questions using digital tools, libraries, professional resources, Oregon Revised Statutes, City Code and Charter, and other legal publications.
Ability to communicate effectively, both orally and in writing, and the ability to present information, proposals, and recommendations clearly and persuasively in public settings.
The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.
Part-Time
City of Portland Office of the Auditor is seeking applicants for a Deputy General Counsel – Limited Duration
Salary: $62.39 - $88.02/ hour (Adjusted for estimated COLA, effective July 1)
Opening Date: April 22, 2024
Closing Date: May 19, 2024
THE POSITION:
The City Auditor’s Office is seeking a Deputy General Counsel to provide legal services to the Auditor’s Office. The Deputy General Counsel should be a well-rounded generalist or have significant experience in one or more subject matter areas on which the Auditor’s Office regularly requires legal advice. It is not necessary for candidates to have expertise in all areas where the Deputy General Counsel may be asked to provide legal advice; instead, a successful candidate will have a demonstrated ability to effectively research and quickly learn new areas of the law.
This is a part-time limited duration position for the primary purpose of assisting the Auditor’s Office’s General Counsel as the City prepares for the transition to a new form of government and an historic 2024 election cycle . The duration will be at least one year, with possibility for extending the term to two years; the hours will be 20-26 hours per week.
As the sixth elected official in the City of Portland, the City Auditor is independent of the Mayor, City Council, and City offices and is accountable only to the public. The Auditor’s Office ensures open and accountable government by providing impartial reviews and investigations, access to public information, and services to City government and the public. It employs over 50 people across six divisions. The Auditor’s Office does this primarily through the following functions:
Audit Services: conducts performance audits of City bureaus, agencies, and programs, and oversees the financial audit of the City. This division also houses the City’s fraud hotline.
Ombudsman: responds to members of the public to resolve complaints about City services and practices and initiates investigations into systemic problems in the City government.
Elections: implements the Auditor’s Charter responsibility to supervise City elections, and oversees enforcement of the City’s campaign finance and lobbying regulations.
Council Clerk: administers City Council business, serves as the central repository for City contracts and Portland Policy Documents, and maintains City Charter and Code.
Archives & Records Management: operates the City of Portland Archives and Records Center, making City administrative and historical records accessible for research and inspection in accordance with public records laws.
Operations Management: serves as the City Auditor’s executive office, providing leadership, accountability, and support for all activities of the City Auditor’s Office, including human resources, contracts, and procurements.
Hearings: conducts impartial administrative hearings and renders decisions in Land Use Hearings, Code Hearings, Appeals of City Decisions, Towing Hearings, and other administrative matters.
The Deputy General Counsel reports directly to the Auditor’s Office’s General Counsel. The Deputy General Counsel will conduct legal and policy research; prepare a broad array of written documents; and advise on policy development and compliance.
Responsibilities of the Deputy General Counsel include:
Advising on subject matters such as: elections, campaign finance, lobbying/ethics, employment and labor, open meetings and public records laws, contracts and procurement, litigation, constitutional law issues, and general municipal law.
Assisting the General Counsel with projects related to the transition to a new form of government.
Assisting in developing legislative concepts and draft language.
Drafting code and administrative rules.
Advising on responses to public records.
Reviewing contracts and preparing contract templates.
Assisting in policy development.
Successful candidates will have:
A demonstrated ability to quickly learn new areas of the law and an intellectual curiosity to develop subject matter expertise in new areas.
An interest in holding government accountable to the public.
Knowledge of relevant federal, state, and municipal statutes, regulations, and ordinances, and the ability to analyze, interpret, explain, and apply them.
Knowledge of contracts, torts, constitutional law, civil rights, litigation, employment law, civil procedure, elections law, ethics law, campaign finance law, and/or statutes relating to municipalities.
Ability to draft statutes, City Code, administrative regulations, contracts, and other legal documents.
Ability to research complex legal questions using digital tools, libraries, professional resources, Oregon Revised Statutes, City Code and Charter, and other legal publications.
Ability to communicate effectively, both orally and in writing, and the ability to present information, proposals, and recommendations clearly and persuasively in public settings.
The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.
Equity and Inclusion Manager (Manager I)
City of Portland
Salary: $114,192.00 - $163,321.60 Annually
Job Type: Regular
Job Number: 2024-00456
Location: 1120 SW 5th Ave, OR
Bureau: Portland Parks & Recreation
Closing: 5/6/2024 11:59 PM Pacific
The Position
Job Appointment: Full-Time Work Schedule: Mon-Fri. 8-5, alternate schedule may be available after probation. Work Location: Hybrid- The Portland Building, Remote work must be performed within Oregon or Washington. For more information, https://www.portland.gov/policies/human-resources-administrative-rules/employee-behavior-expectations/hrar-4045-employee#toc-geographic-work-location. Benefit: Please check our benefits tab for an overview of benefits for this position Language Pay Premium Eligible: This position is or may be eligible for https://www.portland.gov/bhr/class-comp/language-pay-differential-overview for qualifying employees. Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to attach a resume, a cover letter and an equity statement.
Position Summary:
The Equity and Inclusion Manager for the City of Portland Vibrant Communities Service Area, including Portland Parks & Recreation (PP&R), Portland Children's Levy, and Office of Arts & Culture is a vital member of the bureau's executive leadership team, currently reporting directly to the PP&R Director and will transition to reporting to the Chief of Staff for the Vibrant Communities Deputy City Administrator in June. This position holds a prominent role within both internal operations and external interactions, exercising significant discretion in executing responsibilities.
Primarily, the Equity and Inclusion Manager leads a dedicated equity and inclusion team, focusing on underserved communities, specifically Black people, Indigenous people, people of color, immigrants, and refugees, LGBT2SQIA+ people, people with disabilities, youth, older adults, and people living with low incomes. This involves coordinating various internal and external committees and workgroups, such as PP&R's Diversity and Equity Committee, City affinity groups, and supporting the development and implementation of strategic plans and policies. Supporting the implementation of PP&R's strategic plan, Healthy Parks, Healthy Portland, is an example of this work. Visit here for more information on Healthy Parks, Healthy Portland: https://www.portland.gov/parks/healthy-parks.
Drawing on deep knowledge of the City's mission and operational intricacies, the incumbent will develop and manage initiatives aligned with equity, diversity, accessibility, and inclusion principles, furthering the City's strategic equity and inclusion objectives. This role collaborates extensively with internal and external stakeholders to ensure alignment with City goals. City of Portland Charter Transition On, Nov. 1, 2023, Portland City Council approved an organizational chart to unify bureaus, programs, and services under the leadership of a city administrator. Organized by service areas, the new model establishes key leadership positions and realigns core services to operate efficiently and effectively. The new organizational structure features a city administrator's office and executive leadership team: six deputy city administrators, an equity officer, a sustainability officer, and an assistant city administrator. Together, these people will be responsible for leading and coordinating operations across the City to improve delivery of internal and external services, developing, and implementing a shared citywide vision and priorities, and continuing to grow a shared culture across the organization. The city administrator's office will also include the Office of Equity and Human Rights, Communications, Community and Civic Life, Council Operations, the Office of Government Relations, and Portland Solutions, to provide greater citywide coordination of policies and programming. The organizational chart includes six service areas, each led by a deputy city administrator: Budget and Finance; City Operations; Community and Economic Development; Public Safety; Public Works; and Vibrant Communities. Vibrant Communities Service Area will include Portland Parks & Recreation, Portland Children's Levy, and Office of Arts & Culture. What you'll get to do:
• Ensure Citywide, service area and bureau-specific equity and anti-racism lenses are applied towards the evaluation, development and performance management of strategic plans, policies, processes, practices, and communications. • Collaborate with City and service area program managers and executive leadership. • Manage and lead the equity and inclusion team. • Perform complex and responsible administrative, financial, and statistical analysis in support of the equity and inclusion program. • Provide sound, expert, data-driven and professional recommendations. • Work closely with the Office of Equity and Human Rights, and other city internal stakeholders to align the citywide goals and overall approach to equity and inclusion. • Lead the diversity, equity, and inclusion change management framework.
The ideal candidate for this position will have these attributes: • Lived Experience: You have direct experience working with marginalized communities, particularly communities of color and persons with disabilities. • Experienced Equity Practitioner: You have a proven ability to perform advanced equity analysis and a deep understanding of anti-racist principles and of intersectional approaches. • Socially Intelligent: You can communicate with others in a way that creates ease. You understand how to navigate complex political environments. You can effectively communicate with all levels of an organization. • Strategic: You have experience working to dismantle structural and institutional racism as well as disrupt individual racism. You can turn concepts into practical applications for use in everyday decision making. • Collaborative and Inclusive: You share power with others. You build partnerships and work collaboratively with stakeholders.You delegate tasks, triage work and leverage resources. You are comfortable with facilitation and navigating conflict through a trauma informed lens. • Change agent: You have experience in senior leadership as an advocate and champion working toward strategic goals. You have a focus on finishing tasks while establishing progressive long-range goals. • Innovative: You are creative, adaptable, and can excel in change management.
About Vibrant Communities Service Area: Vibrant Communities Service Area includes Portland Parks & Recreation, Portland Children's Levy, and Office of Arts & Culture. This Service Area will reflect the connectivity between parks and recreation, arts, and services for children—ensuring our city is a great place to live, work, and play. Diversity and equity are vital to the City's ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. The City of Portland values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public.City of Portland encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, candidates who can fluently speak another language should include that information in their application materials. Multilingual candidates are encouraged to apply. Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. April 25, 202412:00 PM Pacific Time (US and Canada)
Join Zoom Meeting https://us06web.zoom.us/j/89791409328
Meeting ID: 897 9140 9328
Have a question? Contact Information: TroyLynn Craft Senior Recruiter https://www.governmentjobs.com/careers/portlandor/jobs/newprint/troylynn.craft@portlandoregon.gov%C2%A0
To Qualify
The following minimum qualifications are required for this position:
• Knowledge of the issues surrounding access, equity, diversity, inclusion, implicit bias and institutional racism. • Experience in operational and strategic planning, including program evaluation, reporting, tracking, budget preparation and management. • Experience in appropriate communication strategies to reach and engage diverse audiences, including conflict resolution and leading difficult conversation. • Ability to collaborate with communities of color, people traditionally underserved or underrepresented and differently able communities in local decision making. • Experience in leadership, managing, supervising, including training and performance evaluation. • Ability to communicate effectively in writing and in person across a wide range of situations, that include large/small, external/internal stakeholder group conversations to sensitive one-on-one discussions.
The Recruitment Process
STEP 1: Apply online between April 15 - May 6, 2024
Required Application Materials:
• Cover Letter: a description of how your experience aligns with each minimum qualification of this position. • Resume: should support the details provided in your cover letter. • Equity Statement: a depiction of your past experiences that explains how these experiences have contributed to your personal and professional growth. It should explain the distinct qualities and commitment you can bring to the table.
Optional Application Materials:
• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.
Application Tips:
• Your cover letter should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. • Your resume should support the details described in your cover letter. • Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. • Do not attach any additional documents. • Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. • All applications must be submitted via the City's online application process. • E-mailed and/or faxed applications will not be accepted.
Step 2: Minimum Qualification Evaluation: Week of May 6, 2024
• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%. • Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. • You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review for complete information. • Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of May 13, 2024
• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
Step 4: Selection (Interview): Late May
• Hiring bureau will review and select candidates for an interview. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: June
Step 6: Start Date
• A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change.
Additional Information
https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:
• City of Portland Core Values • Recruitment Process - Work Status • Equal Employment Opportunity • Veteran Preference • ADA, Pregnancy, and Religious Accommodations
An Equal Opportunity / Affirmative Action Employer
To apply, please visit https://apptrkr.com/5183178
Full Time
Equity and Inclusion Manager (Manager I)
City of Portland
Salary: $114,192.00 - $163,321.60 Annually
Job Type: Regular
Job Number: 2024-00456
Location: 1120 SW 5th Ave, OR
Bureau: Portland Parks & Recreation
Closing: 5/6/2024 11:59 PM Pacific
The Position
Job Appointment: Full-Time Work Schedule: Mon-Fri. 8-5, alternate schedule may be available after probation. Work Location: Hybrid- The Portland Building, Remote work must be performed within Oregon or Washington. For more information, https://www.portland.gov/policies/human-resources-administrative-rules/employee-behavior-expectations/hrar-4045-employee#toc-geographic-work-location. Benefit: Please check our benefits tab for an overview of benefits for this position Language Pay Premium Eligible: This position is or may be eligible for https://www.portland.gov/bhr/class-comp/language-pay-differential-overview for qualifying employees. Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to attach a resume, a cover letter and an equity statement.
Position Summary:
The Equity and Inclusion Manager for the City of Portland Vibrant Communities Service Area, including Portland Parks & Recreation (PP&R), Portland Children's Levy, and Office of Arts & Culture is a vital member of the bureau's executive leadership team, currently reporting directly to the PP&R Director and will transition to reporting to the Chief of Staff for the Vibrant Communities Deputy City Administrator in June. This position holds a prominent role within both internal operations and external interactions, exercising significant discretion in executing responsibilities.
Primarily, the Equity and Inclusion Manager leads a dedicated equity and inclusion team, focusing on underserved communities, specifically Black people, Indigenous people, people of color, immigrants, and refugees, LGBT2SQIA+ people, people with disabilities, youth, older adults, and people living with low incomes. This involves coordinating various internal and external committees and workgroups, such as PP&R's Diversity and Equity Committee, City affinity groups, and supporting the development and implementation of strategic plans and policies. Supporting the implementation of PP&R's strategic plan, Healthy Parks, Healthy Portland, is an example of this work. Visit here for more information on Healthy Parks, Healthy Portland: https://www.portland.gov/parks/healthy-parks.
Drawing on deep knowledge of the City's mission and operational intricacies, the incumbent will develop and manage initiatives aligned with equity, diversity, accessibility, and inclusion principles, furthering the City's strategic equity and inclusion objectives. This role collaborates extensively with internal and external stakeholders to ensure alignment with City goals. City of Portland Charter Transition On, Nov. 1, 2023, Portland City Council approved an organizational chart to unify bureaus, programs, and services under the leadership of a city administrator. Organized by service areas, the new model establishes key leadership positions and realigns core services to operate efficiently and effectively. The new organizational structure features a city administrator's office and executive leadership team: six deputy city administrators, an equity officer, a sustainability officer, and an assistant city administrator. Together, these people will be responsible for leading and coordinating operations across the City to improve delivery of internal and external services, developing, and implementing a shared citywide vision and priorities, and continuing to grow a shared culture across the organization. The city administrator's office will also include the Office of Equity and Human Rights, Communications, Community and Civic Life, Council Operations, the Office of Government Relations, and Portland Solutions, to provide greater citywide coordination of policies and programming. The organizational chart includes six service areas, each led by a deputy city administrator: Budget and Finance; City Operations; Community and Economic Development; Public Safety; Public Works; and Vibrant Communities. Vibrant Communities Service Area will include Portland Parks & Recreation, Portland Children's Levy, and Office of Arts & Culture. What you'll get to do:
• Ensure Citywide, service area and bureau-specific equity and anti-racism lenses are applied towards the evaluation, development and performance management of strategic plans, policies, processes, practices, and communications. • Collaborate with City and service area program managers and executive leadership. • Manage and lead the equity and inclusion team. • Perform complex and responsible administrative, financial, and statistical analysis in support of the equity and inclusion program. • Provide sound, expert, data-driven and professional recommendations. • Work closely with the Office of Equity and Human Rights, and other city internal stakeholders to align the citywide goals and overall approach to equity and inclusion. • Lead the diversity, equity, and inclusion change management framework.
The ideal candidate for this position will have these attributes: • Lived Experience: You have direct experience working with marginalized communities, particularly communities of color and persons with disabilities. • Experienced Equity Practitioner: You have a proven ability to perform advanced equity analysis and a deep understanding of anti-racist principles and of intersectional approaches. • Socially Intelligent: You can communicate with others in a way that creates ease. You understand how to navigate complex political environments. You can effectively communicate with all levels of an organization. • Strategic: You have experience working to dismantle structural and institutional racism as well as disrupt individual racism. You can turn concepts into practical applications for use in everyday decision making. • Collaborative and Inclusive: You share power with others. You build partnerships and work collaboratively with stakeholders.You delegate tasks, triage work and leverage resources. You are comfortable with facilitation and navigating conflict through a trauma informed lens. • Change agent: You have experience in senior leadership as an advocate and champion working toward strategic goals. You have a focus on finishing tasks while establishing progressive long-range goals. • Innovative: You are creative, adaptable, and can excel in change management.
About Vibrant Communities Service Area: Vibrant Communities Service Area includes Portland Parks & Recreation, Portland Children's Levy, and Office of Arts & Culture. This Service Area will reflect the connectivity between parks and recreation, arts, and services for children—ensuring our city is a great place to live, work, and play. Diversity and equity are vital to the City's ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. The City of Portland values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public.City of Portland encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, candidates who can fluently speak another language should include that information in their application materials. Multilingual candidates are encouraged to apply. Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. April 25, 202412:00 PM Pacific Time (US and Canada)
Join Zoom Meeting https://us06web.zoom.us/j/89791409328
Meeting ID: 897 9140 9328
Have a question? Contact Information: TroyLynn Craft Senior Recruiter https://www.governmentjobs.com/careers/portlandor/jobs/newprint/troylynn.craft@portlandoregon.gov%C2%A0
To Qualify
The following minimum qualifications are required for this position:
• Knowledge of the issues surrounding access, equity, diversity, inclusion, implicit bias and institutional racism. • Experience in operational and strategic planning, including program evaluation, reporting, tracking, budget preparation and management. • Experience in appropriate communication strategies to reach and engage diverse audiences, including conflict resolution and leading difficult conversation. • Ability to collaborate with communities of color, people traditionally underserved or underrepresented and differently able communities in local decision making. • Experience in leadership, managing, supervising, including training and performance evaluation. • Ability to communicate effectively in writing and in person across a wide range of situations, that include large/small, external/internal stakeholder group conversations to sensitive one-on-one discussions.
The Recruitment Process
STEP 1: Apply online between April 15 - May 6, 2024
Required Application Materials:
• Cover Letter: a description of how your experience aligns with each minimum qualification of this position. • Resume: should support the details provided in your cover letter. • Equity Statement: a depiction of your past experiences that explains how these experiences have contributed to your personal and professional growth. It should explain the distinct qualities and commitment you can bring to the table.
Optional Application Materials:
• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.
Application Tips:
• Your cover letter should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. • Your resume should support the details described in your cover letter. • Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. • Do not attach any additional documents. • Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. • All applications must be submitted via the City's online application process. • E-mailed and/or faxed applications will not be accepted.
Step 2: Minimum Qualification Evaluation: Week of May 6, 2024
• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%. • Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. • You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review for complete information. • Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of May 13, 2024
• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
Step 4: Selection (Interview): Late May
• Hiring bureau will review and select candidates for an interview. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: June
Step 6: Start Date
• A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change.
Additional Information
https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:
• City of Portland Core Values • Recruitment Process - Work Status • Equal Employment Opportunity • Veteran Preference • ADA, Pregnancy, and Religious Accommodations
An Equal Opportunity / Affirmative Action Employer
To apply, please visit https://apptrkr.com/5183178
Engineering and Construction Manager (Capital Project Manager IV)
City of Portland
Salary: $114,192.00 - $163,321.60 Annually
Job Type: Regular
Job Number: 2024-00350
Location: 1120 SW 5th Ave, OR
Bureau: Portland Parks & Recreation
Closing: 4/8/2024 11:59 PM Pacific
The Position
Job Appointment: Full-Time Work Schedule: Mon-Fri. 8-5, alternate schedule may be available after probation. Work Location: Hybrid/work location: The Portland Building 1120 SW 5th Avenue, Portland OR 97204. Remote work must be performed within Oregon or Washington. For more information, https://www.portland.gov/policies/human-resources-administrative-rules/employee-behavior-expectations/hrar-4045-employee#toc-geographic-work-location. Benefit: Please check our benefits tab for an overview of benefits for this position Language Pay Premium Eligible: This position is or may be eligible for https://www.portland.gov/bhr/class-comp/language-pay-differential-overview for qualifying employees. Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to attach a resume and cover letter. Our hiring process is designed to ensure that we find the best fit for each role, and one crucial aspect of this is ensuring that candidates meet the basic requirements for the position. Therefore, it is essential that your cover letter clearly demonstrates how you meet each of the minimum qualifications listed in the job posting. Position Summary: The Assets & Development Engineering and Construction Team provides construction management and administration for large, often complex, multidisciplinary, capital improvement projects ranging from $1M to $100M. The program also provide project management for Bureau-wide engineering and major maintenance projects, manages a broad range of emergency projects, supports our Professional Repair and Maintenance Services Team, and Park's Land Stewardship Division when called upon to evaluate and scope projects, complete costs estimates, develop designs, bid, and construct projects.
As a Capital Project Manager IV, you will supervise a team of construction project managers, engineers, capital project managers, an environmental compliance professional, project inspectors, and administrative support staff. manage capital projects, budgets, and ensure timely project delivery. Your role will also involve defining project scope, developing plans, and evaluating project outcomes to meet organizational goals. What you'll get to do:
• Recruit, hire, schedule, and supervise assigned staff, providing guidance and support for their professional development. • Lead and provide assistance to the organizational unit, fostering a positive work environment that values diversity and equity. • Establish standard practices, policies, and procedures for day-to-day operations, communicating expectations clearly to staff. • Manage capital construction and facility renovation projects, ensuring compliance with professional standards and practices. • Develop concise and comprehensive project plans for both short and long-term goals, engage in budgeting procedures, and proficiently oversee team project finances. Utilize a variety of computer software including Outlook, Word, Excel, Microsoft Project, and PowerPoint to facilitate these tasks effectively. • Consult with stakeholders and research relevant laws and regulations to define project scope and requirements. • Prepare and review design and construction cost estimates, monitoring project progress and budget adherence. • Manage risks associated with complex construction projects, ensuring the prudent expenditure of public resources. • Procure architectural, engineering, and construction contracts, overseeing the bidding process and contract negotiations. • Participate in City-wide policy initiatives and provide technical expertise on facility and infrastructure development. • Offer professional and technical guidance to Staff/City Bureaus/Offices, interpreting, explaining, and problem-solving issues pertaining to pertinent policies and regulations.
About the Bureau: Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R's ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply.
Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. March 21, 202412:00 PM Pacific Time (US and Canada)
Join Zoom Meeting https://us06web.zoom.us/j/89793484353 Meeting ID: 897 9348 4353 Have a question? Contact Information: TroyLynn Craft Senior Recruiter https://www.governmentjobs.com/careers/portlandor/jobs/newprint/troylynn.craft@portlandoregon.gov%C2%A0
To Qualify
The following minimum qualifications are required for this position:
• Experience in effective people management and supervision of construction project teams, consultant teams, and extensive experience working with general contractors, with a proven track record of developing work plans, promoting a diverse workforce and cultivating an inclusive workplace environment.
• Experience in construction program management, successfully contracting, communicating about and coordinating multiple complex capital projects while meeting critical scopes, schedules, cost estimating, and budgets, both independently and within team settings.
• Experience collecting, evaluating, and disseminating financial or project management data, utilizing project tracking systems and ensuring timely reporting, while managing budgets, maintaining accurate records and documentation.
• Experience in Capital Project planning and management including specifications, drawings, and procurement processes such as design/bid/build, design build, and Construction Manager General Contractor, showcasing comprehensive knowledge of capital project lifecycle processes and methodologies.
• Ability to establish and maintain working relationships with diverse internal and external stakeholders, including managers, staff, elected officials, representatives of governmental agencies, and community members.
• Experience communicating information verbally and in written form, regarding the assigned Capital Projects with Senior Management, elected officials, internal Bureaus and Staff, external partners, committees, and public agencies, and the community.
The Recruitment Process
STEP 1: Apply online between March 18 - April 8, 2024
Required Application Materials:
• Resume • Cover Letter
Optional Application Materials:
• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.
Application Tips:
• When crafting your cover letter, please take the time to specifically address how your skills, experiences, and qualifications align with the "To Qualify" section of this announcement. Providing concrete examples and emphasizing relevant achievements will help us better understand why you are a strong candidate for the role. • Remember, addressing the minimum qualifications not only showcases your suitability for the position but also demonstrates your attention to detail and commitment to the application process. • Your resume should support the details described in your cover letter. • Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. • Do not attach any additional documents. • Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
Step 2: Minimum Qualification Evaluation: Week of April 8, 2024
• An evaluation of each applicant's training, paid and unpaid experience, as demonstrated in their cover letter, and resume, weighted 100%. • Your cover letter and resume will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. • You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review for complete information. • Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of April 15, 2024
• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 4: Selection (Interview): Late April/Early May
• Hiring bureau will review and select candidates for an interview. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: Late May
Step 6: Start Date:
• A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change.
Additional Information
https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:
• City of Portland Core Values • Recruitment Process - Work Status • Equal Employment Opportunity • Veteran Preference • ADA, Pregnancy, and Religious Accommodations
An Equal Opportunity / Affirmative Action Employer
To apply, please visit https://apptrkr.com/5121248
Full Time
Engineering and Construction Manager (Capital Project Manager IV)
City of Portland
Salary: $114,192.00 - $163,321.60 Annually
Job Type: Regular
Job Number: 2024-00350
Location: 1120 SW 5th Ave, OR
Bureau: Portland Parks & Recreation
Closing: 4/8/2024 11:59 PM Pacific
The Position
Job Appointment: Full-Time Work Schedule: Mon-Fri. 8-5, alternate schedule may be available after probation. Work Location: Hybrid/work location: The Portland Building 1120 SW 5th Avenue, Portland OR 97204. Remote work must be performed within Oregon or Washington. For more information, https://www.portland.gov/policies/human-resources-administrative-rules/employee-behavior-expectations/hrar-4045-employee#toc-geographic-work-location. Benefit: Please check our benefits tab for an overview of benefits for this position Language Pay Premium Eligible: This position is or may be eligible for https://www.portland.gov/bhr/class-comp/language-pay-differential-overview for qualifying employees. Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to attach a resume and cover letter. Our hiring process is designed to ensure that we find the best fit for each role, and one crucial aspect of this is ensuring that candidates meet the basic requirements for the position. Therefore, it is essential that your cover letter clearly demonstrates how you meet each of the minimum qualifications listed in the job posting. Position Summary: The Assets & Development Engineering and Construction Team provides construction management and administration for large, often complex, multidisciplinary, capital improvement projects ranging from $1M to $100M. The program also provide project management for Bureau-wide engineering and major maintenance projects, manages a broad range of emergency projects, supports our Professional Repair and Maintenance Services Team, and Park's Land Stewardship Division when called upon to evaluate and scope projects, complete costs estimates, develop designs, bid, and construct projects.
As a Capital Project Manager IV, you will supervise a team of construction project managers, engineers, capital project managers, an environmental compliance professional, project inspectors, and administrative support staff. manage capital projects, budgets, and ensure timely project delivery. Your role will also involve defining project scope, developing plans, and evaluating project outcomes to meet organizational goals. What you'll get to do:
• Recruit, hire, schedule, and supervise assigned staff, providing guidance and support for their professional development. • Lead and provide assistance to the organizational unit, fostering a positive work environment that values diversity and equity. • Establish standard practices, policies, and procedures for day-to-day operations, communicating expectations clearly to staff. • Manage capital construction and facility renovation projects, ensuring compliance with professional standards and practices. • Develop concise and comprehensive project plans for both short and long-term goals, engage in budgeting procedures, and proficiently oversee team project finances. Utilize a variety of computer software including Outlook, Word, Excel, Microsoft Project, and PowerPoint to facilitate these tasks effectively. • Consult with stakeholders and research relevant laws and regulations to define project scope and requirements. • Prepare and review design and construction cost estimates, monitoring project progress and budget adherence. • Manage risks associated with complex construction projects, ensuring the prudent expenditure of public resources. • Procure architectural, engineering, and construction contracts, overseeing the bidding process and contract negotiations. • Participate in City-wide policy initiatives and provide technical expertise on facility and infrastructure development. • Offer professional and technical guidance to Staff/City Bureaus/Offices, interpreting, explaining, and problem-solving issues pertaining to pertinent policies and regulations.
About the Bureau: Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R's ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply.
Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. March 21, 202412:00 PM Pacific Time (US and Canada)
Join Zoom Meeting https://us06web.zoom.us/j/89793484353 Meeting ID: 897 9348 4353 Have a question? Contact Information: TroyLynn Craft Senior Recruiter https://www.governmentjobs.com/careers/portlandor/jobs/newprint/troylynn.craft@portlandoregon.gov%C2%A0
To Qualify
The following minimum qualifications are required for this position:
• Experience in effective people management and supervision of construction project teams, consultant teams, and extensive experience working with general contractors, with a proven track record of developing work plans, promoting a diverse workforce and cultivating an inclusive workplace environment.
• Experience in construction program management, successfully contracting, communicating about and coordinating multiple complex capital projects while meeting critical scopes, schedules, cost estimating, and budgets, both independently and within team settings.
• Experience collecting, evaluating, and disseminating financial or project management data, utilizing project tracking systems and ensuring timely reporting, while managing budgets, maintaining accurate records and documentation.
• Experience in Capital Project planning and management including specifications, drawings, and procurement processes such as design/bid/build, design build, and Construction Manager General Contractor, showcasing comprehensive knowledge of capital project lifecycle processes and methodologies.
• Ability to establish and maintain working relationships with diverse internal and external stakeholders, including managers, staff, elected officials, representatives of governmental agencies, and community members.
• Experience communicating information verbally and in written form, regarding the assigned Capital Projects with Senior Management, elected officials, internal Bureaus and Staff, external partners, committees, and public agencies, and the community.
The Recruitment Process
STEP 1: Apply online between March 18 - April 8, 2024
Required Application Materials:
• Resume • Cover Letter
Optional Application Materials:
• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.
Application Tips:
• When crafting your cover letter, please take the time to specifically address how your skills, experiences, and qualifications align with the "To Qualify" section of this announcement. Providing concrete examples and emphasizing relevant achievements will help us better understand why you are a strong candidate for the role. • Remember, addressing the minimum qualifications not only showcases your suitability for the position but also demonstrates your attention to detail and commitment to the application process. • Your resume should support the details described in your cover letter. • Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. • Do not attach any additional documents. • Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
Step 2: Minimum Qualification Evaluation: Week of April 8, 2024
• An evaluation of each applicant's training, paid and unpaid experience, as demonstrated in their cover letter, and resume, weighted 100%. • Your cover letter and resume will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. • You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review for complete information. • Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of April 15, 2024
• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 4: Selection (Interview): Late April/Early May
• Hiring bureau will review and select candidates for an interview. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: Late May
Step 6: Start Date:
• A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change.
Additional Information
https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:
• City of Portland Core Values • Recruitment Process - Work Status • Equal Employment Opportunity • Veteran Preference • ADA, Pregnancy, and Religious Accommodations
An Equal Opportunity / Affirmative Action Employer
To apply, please visit https://apptrkr.com/5121248
City of Portland Office of the Auditor is seeking applicants for an Archives and Records Management Coordinator II
Salary: $93,516.80 - $114,982.40
Opening Date: February 12, 2024
Closing Date: February 26, 2024
THE POSITION:
The City Auditor’s Office is seeking an inquisitive, collaborative, organized, and community-minded archivist to join the Archives and Records Management division as our Archives and Records Management Coordinator II.
As the sixth elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office ensures open and accountable government by providing impartial reviews and investigations, access to public information, and services to City government and the public. It employs over 40 people across four divisions, one of which is Archives and Records Management.
The Archives and Records Management division operates the City of Portland Archives and Records Center, making records accessible to the public and City employees for research and inspection. The division sets record retention and preservation policies and guidelines, administers the City’s electronic records management system, serves as the City’s expert on records issues, and provides services to help both City staff and members of the public access City records for research purposes. The Archives contains an extensive collection of records dating back to 1851 in a variety of formats. The division partners with community groups, heritage organizations, and individuals working on initiatives that connect local history with the community.
This position reports directly to the City Archivist. As the Archives and Records Management Coordinator II, you will:
Oversee Research Room operations and perform reference services for City employees and the public, including in-person and virtual reference work.
Train, assign tasks, and evaluate the performance of interns, volunteers, and part-time staff who support the Research Room.
Develop and deliver training on using the Archives and conducting research; develop research tools to increase access to records; conduct classroom visits and tours of the Archives.
Develop, organize, and manage community engagement and special events to increase awareness and access to City records; develop marketing and outreach plans; draft press releases and outreach materials.
Work with community groups, allied professionals, colleagues and other groups to further the Division’s mission and objectives and to create and maintain reciprocal relationships.
Work collaboratively across divisions on outreach and special projects to promote cohesion and trust throughout the Auditor’s Office.
Successful candidates will have:
Knowledge of archival practices and procedures, maintenance of official records and original documents, and relevant laws and regulations.
Knowledge of archival processes and appraisal and preservation techniques according to archival standards.
Knowledge of the theories, principles, legal requirements, and techniques of archives, including reference interviews, outreach methodologies, archives management, public access, and electronic records.
Advanced knowledge of search strategies, research techniques, methods, and procedures within electronic databases and paper filing systems.
Ability to interpret and explain archives and access policies and requirements to City staff, elected officials, and the public.
Ability to communicate effectively, both orally and in writing; present information, proposals, and recommendations clearly and persuasively in public settings.
The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.
Full Time
City of Portland Office of the Auditor is seeking applicants for an Archives and Records Management Coordinator II
Salary: $93,516.80 - $114,982.40
Opening Date: February 12, 2024
Closing Date: February 26, 2024
THE POSITION:
The City Auditor’s Office is seeking an inquisitive, collaborative, organized, and community-minded archivist to join the Archives and Records Management division as our Archives and Records Management Coordinator II.
As the sixth elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office ensures open and accountable government by providing impartial reviews and investigations, access to public information, and services to City government and the public. It employs over 40 people across four divisions, one of which is Archives and Records Management.
The Archives and Records Management division operates the City of Portland Archives and Records Center, making records accessible to the public and City employees for research and inspection. The division sets record retention and preservation policies and guidelines, administers the City’s electronic records management system, serves as the City’s expert on records issues, and provides services to help both City staff and members of the public access City records for research purposes. The Archives contains an extensive collection of records dating back to 1851 in a variety of formats. The division partners with community groups, heritage organizations, and individuals working on initiatives that connect local history with the community.
This position reports directly to the City Archivist. As the Archives and Records Management Coordinator II, you will:
Oversee Research Room operations and perform reference services for City employees and the public, including in-person and virtual reference work.
Train, assign tasks, and evaluate the performance of interns, volunteers, and part-time staff who support the Research Room.
Develop and deliver training on using the Archives and conducting research; develop research tools to increase access to records; conduct classroom visits and tours of the Archives.
Develop, organize, and manage community engagement and special events to increase awareness and access to City records; develop marketing and outreach plans; draft press releases and outreach materials.
Work with community groups, allied professionals, colleagues and other groups to further the Division’s mission and objectives and to create and maintain reciprocal relationships.
Work collaboratively across divisions on outreach and special projects to promote cohesion and trust throughout the Auditor’s Office.
Successful candidates will have:
Knowledge of archival practices and procedures, maintenance of official records and original documents, and relevant laws and regulations.
Knowledge of archival processes and appraisal and preservation techniques according to archival standards.
Knowledge of the theories, principles, legal requirements, and techniques of archives, including reference interviews, outreach methodologies, archives management, public access, and electronic records.
Advanced knowledge of search strategies, research techniques, methods, and procedures within electronic databases and paper filing systems.
Ability to interpret and explain archives and access policies and requirements to City staff, elected officials, and the public.
Ability to communicate effectively, both orally and in writing; present information, proposals, and recommendations clearly and persuasively in public settings.
The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.
Lands Stewardship Parks Maintenance Manager (Manager I)
City of Portland
Salary: $114,192.00 - $163,321.60 Annually
Job Type: Regular
Job Number: 2024-00182
Location: Multiple Locations, OR
Bureau: Portland Parks & Recreation
Closing: 2/26/2024 11:59 PM Pacific
The Position
Job Appointment: Full-Time Work Schedule: Mon-Fri. 7:00am - 3:30pm or 7:00am - 4:00pm Work Location: Hybrid/work location: West Zone Land Manager works out of 6732 SW 42nd Ave Portland, OR 97219 and East Zone Land Manager works out of 12820 NE Marx St. Portland, OR 97230. Remote work must be performed within Oregon or Washington. For more information, https://employees.portland.gov/human-resources/people-culture/workplace-framework-and-requirements. Benefit: Please check our benefits tab for an overview of benefits for this position Language Pay Premium Eligible: This position is or may be eligible for https://www.portland.gov/bhr/class-comp/language-pay-differential-overview for qualifying employees.
Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to respond to the supplemental questions and attach a resume.
Position Summary: The Land Stewardship division within Portland Parks & Recreation (PP&R) assumes responsibility for the comprehensive upkeep and supervision of developed parks, natural areas, community gardens, and trails. Our collective efforts aim to facilitate park visitors' engagement with green spaces by offering programs and facilities that support physical, mental, and social activities. We are committed to creating and sustaining inclusive public spaces and fostering positive relationships with the community to ensure a sense of safety and welcome for residents.
PP&R is currently seeking candidates to fill two Parks Operations Manager (Manager I) positions, specifically tasked with overseeing a portfolio of developed parks. These roles involve providing leadership, vision, and oversight to maintenance supervisors and staff dedicated to the care of these spaces. The positions require independent, proactive, and adaptive management of essential park maintenance and operational functions, with each day bringing unique challenges and the need for dynamic problem-solving. Managers must swiftly respond to staff requests for assistance or guidance, demonstrating flexibility, resilience under pressure, and robust problem-solving abilities to ensure exceptional emergency response, customer service, and frontline service delivery in collaboration with maintenance supervisors.
In line with PP&R's commitment to building an anti-racist workplace, we are actively seeking individuals prepared to engage in challenging and transformative efforts. We welcome applications from candidates with diverse racial, ethnic, sexual orientation, gender identity, disabilities, and socio-economic backgrounds. Recognizing that studies indicate certain groups may be less likely to apply for positions unless they feel they meet every qualification outlined in a job description, we encourage all interested candidates to apply, and emphasize our commitment to considering a broad range of experiences and skills in our search for the best candidate for the position. If you are interested in applying, we encourage you to consider your background and qualifications broadly in relation to the minimum qualifications.
What you'll get to do:
• Cultivate a cohesive, high-performance park maintenance team with a customer service-oriented work ethic. • Promote workplace safety, diversity, and create an inclusive and positive work environment. • Participate in a collaborative goal setting, problem-solving, and change management as part of the Land Stewardship Division Leadership Team. • Embed racial equity best practices into work, prioritize equity, and call out inequitable outcomes and processes. • Develop metrics and key performance indicators, conduct program evaluation and trend analysis, monitor program delivery. • Recruit, hire, train, and mentor employees reflective of the diverse communities in Portland. • Collaborate with division leadership and maintenance supervisors to develop work plans and performance measures to achieve the Bureau's mission and goals. • Communicate and collaborate with a broad range of people within the organization, the public, and elected officials. • Manage a $6-8 million budget, based on data-driven decision making, as well as actively managing and monitoring it throughout the fiscal year.
About the Bureau: Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R's ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply.
Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. Feb 14, 202412:00 PM Pacific Time (US and Canada)
Join Zoom Meeting https://us06web.zoom.us/j/81657437664 Meeting ID: 816 5743 7664
Have a question? Contact Information: TroyLynn Craft Senior Recruiter https://www.governmentjobs.com/careers/portlandor/jobs/newprint/troylynn.craft@portlandoregon.gov%C2%A0
To Qualify
The following minimum qualifications are required for this position:
• Experience researching and applying current trends in parks maintenance, horticulture, facilities, events, and safety procedures. • Experience developing, interpreting, communicating, and implementing strategies for organizational change. • Experience providing leadership and managing a multi-cultural, unionized workforce, including recruiting and cultivating the next generation of leaders. • Experience developing and monitoring budgets, work order systems and associated software and hardware. • Experience developing relationships with internal and external stakeholders, such as all levels of staff, elected officials and their staff, representatives of other government agencies, the public and key diverse community organizations.
The Recruitment Process
STEP 1: Apply online between February 5 and February 26, 2024
Required Application Materials:
• Resume • Answer to the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.
Application Tips:
• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. • Your resume should support the details described in your responses to the supplemental questions. • Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. • Do not attach any additional documents. • Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
Step 2: Minimum Qualification Evaluation: Week of February 26, 2024
• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. • Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. • You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review for complete information. • Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of March 4, 2024
• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 4: Selection (Interview): Late March/Early April
• Hiring bureau will review and select candidates for an interview. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: April
Step 6: Start Date:
• A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change.
Additional Information
https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:
• City of Portland Core Values • Recruitment Process - Work Status • Equal Employment Opportunity • Veteran Preference • ADA, Pregnancy, and Religious Accommodations
An Equal Opportunity / Affirmative Action Employer
To apply, please visit https://apptrkr.com/4994068
Full Time
Lands Stewardship Parks Maintenance Manager (Manager I)
City of Portland
Salary: $114,192.00 - $163,321.60 Annually
Job Type: Regular
Job Number: 2024-00182
Location: Multiple Locations, OR
Bureau: Portland Parks & Recreation
Closing: 2/26/2024 11:59 PM Pacific
The Position
Job Appointment: Full-Time Work Schedule: Mon-Fri. 7:00am - 3:30pm or 7:00am - 4:00pm Work Location: Hybrid/work location: West Zone Land Manager works out of 6732 SW 42nd Ave Portland, OR 97219 and East Zone Land Manager works out of 12820 NE Marx St. Portland, OR 97230. Remote work must be performed within Oregon or Washington. For more information, https://employees.portland.gov/human-resources/people-culture/workplace-framework-and-requirements. Benefit: Please check our benefits tab for an overview of benefits for this position Language Pay Premium Eligible: This position is or may be eligible for https://www.portland.gov/bhr/class-comp/language-pay-differential-overview for qualifying employees.
Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to respond to the supplemental questions and attach a resume.
Position Summary: The Land Stewardship division within Portland Parks & Recreation (PP&R) assumes responsibility for the comprehensive upkeep and supervision of developed parks, natural areas, community gardens, and trails. Our collective efforts aim to facilitate park visitors' engagement with green spaces by offering programs and facilities that support physical, mental, and social activities. We are committed to creating and sustaining inclusive public spaces and fostering positive relationships with the community to ensure a sense of safety and welcome for residents.
PP&R is currently seeking candidates to fill two Parks Operations Manager (Manager I) positions, specifically tasked with overseeing a portfolio of developed parks. These roles involve providing leadership, vision, and oversight to maintenance supervisors and staff dedicated to the care of these spaces. The positions require independent, proactive, and adaptive management of essential park maintenance and operational functions, with each day bringing unique challenges and the need for dynamic problem-solving. Managers must swiftly respond to staff requests for assistance or guidance, demonstrating flexibility, resilience under pressure, and robust problem-solving abilities to ensure exceptional emergency response, customer service, and frontline service delivery in collaboration with maintenance supervisors.
In line with PP&R's commitment to building an anti-racist workplace, we are actively seeking individuals prepared to engage in challenging and transformative efforts. We welcome applications from candidates with diverse racial, ethnic, sexual orientation, gender identity, disabilities, and socio-economic backgrounds. Recognizing that studies indicate certain groups may be less likely to apply for positions unless they feel they meet every qualification outlined in a job description, we encourage all interested candidates to apply, and emphasize our commitment to considering a broad range of experiences and skills in our search for the best candidate for the position. If you are interested in applying, we encourage you to consider your background and qualifications broadly in relation to the minimum qualifications.
What you'll get to do:
• Cultivate a cohesive, high-performance park maintenance team with a customer service-oriented work ethic. • Promote workplace safety, diversity, and create an inclusive and positive work environment. • Participate in a collaborative goal setting, problem-solving, and change management as part of the Land Stewardship Division Leadership Team. • Embed racial equity best practices into work, prioritize equity, and call out inequitable outcomes and processes. • Develop metrics and key performance indicators, conduct program evaluation and trend analysis, monitor program delivery. • Recruit, hire, train, and mentor employees reflective of the diverse communities in Portland. • Collaborate with division leadership and maintenance supervisors to develop work plans and performance measures to achieve the Bureau's mission and goals. • Communicate and collaborate with a broad range of people within the organization, the public, and elected officials. • Manage a $6-8 million budget, based on data-driven decision making, as well as actively managing and monitoring it throughout the fiscal year.
About the Bureau: Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R's ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply.
Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. Feb 14, 202412:00 PM Pacific Time (US and Canada)
Join Zoom Meeting https://us06web.zoom.us/j/81657437664 Meeting ID: 816 5743 7664
Have a question? Contact Information: TroyLynn Craft Senior Recruiter https://www.governmentjobs.com/careers/portlandor/jobs/newprint/troylynn.craft@portlandoregon.gov%C2%A0
To Qualify
The following minimum qualifications are required for this position:
• Experience researching and applying current trends in parks maintenance, horticulture, facilities, events, and safety procedures. • Experience developing, interpreting, communicating, and implementing strategies for organizational change. • Experience providing leadership and managing a multi-cultural, unionized workforce, including recruiting and cultivating the next generation of leaders. • Experience developing and monitoring budgets, work order systems and associated software and hardware. • Experience developing relationships with internal and external stakeholders, such as all levels of staff, elected officials and their staff, representatives of other government agencies, the public and key diverse community organizations.
The Recruitment Process
STEP 1: Apply online between February 5 and February 26, 2024
Required Application Materials:
• Resume • Answer to the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.
Application Tips:
• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. • Your resume should support the details described in your responses to the supplemental questions. • Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. • Do not attach any additional documents. • Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
Step 2: Minimum Qualification Evaluation: Week of February 26, 2024
• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. • Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. • You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review for complete information. • Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of March 4, 2024
• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 4: Selection (Interview): Late March/Early April
• Hiring bureau will review and select candidates for an interview. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: April
Step 6: Start Date:
• A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change.
Additional Information
https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:
• City of Portland Core Values • Recruitment Process - Work Status • Equal Employment Opportunity • Veteran Preference • ADA, Pregnancy, and Religious Accommodations
An Equal Opportunity / Affirmative Action Employer
To apply, please visit https://apptrkr.com/4994068
Safety Officer (Risk Specialist II)
City of Portland
Salary: $94,390.40 - $122,636.80 Annually
Job Type: Regular
Job Number: 2024-00060
Location: 664 N Tillamook St, OR
Bureau: Portland Water Bureau
Closing: 2/19/2024 11:59 PM Pacific
The Position
Job Appointment: Full-TimeWork Schedule: Mon-Fri. 8-5Work Location: Hybrid/work location: Water Interstate Facility, 664 N. Tillamook St, Portland, OR. Remote work must be performed within Oregon or Washington. For more information, click https://employees.portland.gov/human-resources/people-culture/workplace-framework-and-requirements.Benefit: Please check our benefits tab for an overview of benefits for this position Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to attach a resume and a cover letter.Position Summary: The Portland Water Bureau is seeking a Safety Officer (Risk Specialist II) to oversee the industrial safety programs in support of the Operations and Resource Protection Groups. This position is in the Operations Group at the Water Bureau and is part of a collaborative team of safety professionals at the Bureau.
The Safety Officer position at the Portland Water Bureau is responsible for developing and administering a variety of risk management, safety management and/or loss control programs for the Water Bureau in compliance with federal and state laws and regulations and in a manner consistent with sound human resource management principles. The Safety Officer is expected to carry out assigned program responsibilities independently, applying professional knowledge and experience to minimize risk and exposure and ensure safe work practices and conditions. This position will develop and oversee a wide range of technical and industrial safety programs to include, fall hazards, electrical safety, hazardous chemicals, confined space, process safety management (PSM) and other applicable programs that support the Operation and Maintenance activities at the Water Bureau. This position will be responsible for the Bureau's Operations and Resource Protection Group safety programs.
As a person, you are:
• Highly collaborative: You can take direction from and advise teams to work towards a common goal. You enjoy working with teams from diverse personal and professional backgrounds and are flexible in how you collaborate. • Detail Orientated: You have exceptional attention to detail and follow best practices for quality assurance in your work. • Equity Focused: You understand the connection between equity and the work we do. You will place an equity framework on projects and programs that you oversee or participate in by building effective two-way dialogue with underrepresented communities. • Problem-solving: You can combine your understanding of regulations and other requirements with real-world situations to develop solutions and improvements to the Bureau's safety programs. • Adaptable: youcan look at established processes and identify and implement changes and improvements, whether through training or technology adaptation.
About the Water Bureau: The Portland Water Bureau's 600 employees work together to serve almost a million people in the Portland area. The bureau values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. The City of Portland Water Bureau's mission is to serve excellent water every minute of every day to almost 1 million customers in the Portland Metropolitan area. We work to uproot systemic inequities and their impacts on our employees and the people we serve. We are committed to the difficult—and essential—work of transforming Water Bureau policies, practices, and culture to better serve historically and currently oppressed communities. Black, Indigenous, People of Color, and people with disabilities, are encouraged to apply for this position.
Our mission: We serve excellent water every minute of every day.
Our vision: The water our community loves is safe and abundant for generations to come.
Our equity commitment: We work to uproot systemic inequities and their impacts on our employees and the people we serve. We commit to the difficult—and essential—work of transforming Water Bureau policies, practices, and culture to better serve historically and currently oppressed communities.
More Information about the bureau: https://www.portlandoregon.gov/water
Have a question?Contact the Recruiter Anna Morgan, Senior RecruiterAnna.Morganhttps://www.governmentjobs.com/careers/portlandor/jobs/newprint/troylynn.craft@portlandoregon.gov%C2%A0
To Qualify
Applicants should specifically address and demonstrate in their cover letter and resume how their education, training, and/or experience meet each of the following minimum qualifications:
• Thorough knowledge of principles, practices, policies, procedures, methods, and techniques of developing and administering a comprehensive risk management and safety program. • Knowledge of the Federal and state laws and regulations governing workplace occupational health and safety, risk management, asset protection and workers' compensation. • Knowledge of relevant federal, state, and local laws, statutes, regulations, policies, procedures, and standards for insurance, tort risk management, employee health and safety, and chemical and hazardous materials programs, and the ability to interpret and apply them. • Ability to design, conduct, and evaluate employee training programs on occupational health and safety practices and regulations. • Ability to communicate effectively, both verbally and in writing; present information, proposals, and recommendations clearly and persuasively in public settings.Applicants must also possess:
• High school diploma/GED • At least five (5) years of progressively responsible experience related to industrial hazards and workplace safety • Driver's license: must possess a valid state driver's license
Desired Qualification (not required):
• A Bachelor's degree in Public Policy, Construction Management, or Healthcare - related fields preferred
The Recruitment Process
STEP 1: Apply online between February 5, 2024 - February 19, 2024
Required Application Materials:
• Resume • Answers to Supplemental Questions
Optional Application Materials: • If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.
Application Tips: • Your answers to the Supplemental Questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. • Your resume should support the details described in your answers to the supplemental questions.. • Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. • Do not attach any additional documents. • Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
Step 2: Minimum Qualification Evaluation: Week of February 26 - Week of March 4th, 2024 • An evaluation of each applicant's training, paid and unpaid experience, as demonstrated in their answers to supplemental questions and resume, weighted 100%. • Your answers to the supplemental questions and resume will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. • You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review for complete information. • Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Mid March 2024 • Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 4: Selection (Interview): Late March 2024 • Hiring bureau will review and select candidates for an interview. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: Early April 2024Step 6: Start Date: • A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change.
Additional Information
https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:
• City of Portland Core Values • Recruitment Process - Work Status • Equal Employment Opportunity • Veteran Preference • ADA, Pregnancy, and Religious Accommodations
An Equal Opportunity / Affirmative Action Employer
To apply, please visit https://apptrkr.com/4994080
Full Time
Safety Officer (Risk Specialist II)
City of Portland
Salary: $94,390.40 - $122,636.80 Annually
Job Type: Regular
Job Number: 2024-00060
Location: 664 N Tillamook St, OR
Bureau: Portland Water Bureau
Closing: 2/19/2024 11:59 PM Pacific
The Position
Job Appointment: Full-TimeWork Schedule: Mon-Fri. 8-5Work Location: Hybrid/work location: Water Interstate Facility, 664 N. Tillamook St, Portland, OR. Remote work must be performed within Oregon or Washington. For more information, click https://employees.portland.gov/human-resources/people-culture/workplace-framework-and-requirements.Benefit: Please check our benefits tab for an overview of benefits for this position Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to attach a resume and a cover letter.Position Summary: The Portland Water Bureau is seeking a Safety Officer (Risk Specialist II) to oversee the industrial safety programs in support of the Operations and Resource Protection Groups. This position is in the Operations Group at the Water Bureau and is part of a collaborative team of safety professionals at the Bureau.
The Safety Officer position at the Portland Water Bureau is responsible for developing and administering a variety of risk management, safety management and/or loss control programs for the Water Bureau in compliance with federal and state laws and regulations and in a manner consistent with sound human resource management principles. The Safety Officer is expected to carry out assigned program responsibilities independently, applying professional knowledge and experience to minimize risk and exposure and ensure safe work practices and conditions. This position will develop and oversee a wide range of technical and industrial safety programs to include, fall hazards, electrical safety, hazardous chemicals, confined space, process safety management (PSM) and other applicable programs that support the Operation and Maintenance activities at the Water Bureau. This position will be responsible for the Bureau's Operations and Resource Protection Group safety programs.
As a person, you are:
• Highly collaborative: You can take direction from and advise teams to work towards a common goal. You enjoy working with teams from diverse personal and professional backgrounds and are flexible in how you collaborate. • Detail Orientated: You have exceptional attention to detail and follow best practices for quality assurance in your work. • Equity Focused: You understand the connection between equity and the work we do. You will place an equity framework on projects and programs that you oversee or participate in by building effective two-way dialogue with underrepresented communities. • Problem-solving: You can combine your understanding of regulations and other requirements with real-world situations to develop solutions and improvements to the Bureau's safety programs. • Adaptable: youcan look at established processes and identify and implement changes and improvements, whether through training or technology adaptation.
About the Water Bureau: The Portland Water Bureau's 600 employees work together to serve almost a million people in the Portland area. The bureau values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. The City of Portland Water Bureau's mission is to serve excellent water every minute of every day to almost 1 million customers in the Portland Metropolitan area. We work to uproot systemic inequities and their impacts on our employees and the people we serve. We are committed to the difficult—and essential—work of transforming Water Bureau policies, practices, and culture to better serve historically and currently oppressed communities. Black, Indigenous, People of Color, and people with disabilities, are encouraged to apply for this position.
Our mission: We serve excellent water every minute of every day.
Our vision: The water our community loves is safe and abundant for generations to come.
Our equity commitment: We work to uproot systemic inequities and their impacts on our employees and the people we serve. We commit to the difficult—and essential—work of transforming Water Bureau policies, practices, and culture to better serve historically and currently oppressed communities.
More Information about the bureau: https://www.portlandoregon.gov/water
Have a question?Contact the Recruiter Anna Morgan, Senior RecruiterAnna.Morganhttps://www.governmentjobs.com/careers/portlandor/jobs/newprint/troylynn.craft@portlandoregon.gov%C2%A0
To Qualify
Applicants should specifically address and demonstrate in their cover letter and resume how their education, training, and/or experience meet each of the following minimum qualifications:
• Thorough knowledge of principles, practices, policies, procedures, methods, and techniques of developing and administering a comprehensive risk management and safety program. • Knowledge of the Federal and state laws and regulations governing workplace occupational health and safety, risk management, asset protection and workers' compensation. • Knowledge of relevant federal, state, and local laws, statutes, regulations, policies, procedures, and standards for insurance, tort risk management, employee health and safety, and chemical and hazardous materials programs, and the ability to interpret and apply them. • Ability to design, conduct, and evaluate employee training programs on occupational health and safety practices and regulations. • Ability to communicate effectively, both verbally and in writing; present information, proposals, and recommendations clearly and persuasively in public settings.Applicants must also possess:
• High school diploma/GED • At least five (5) years of progressively responsible experience related to industrial hazards and workplace safety • Driver's license: must possess a valid state driver's license
Desired Qualification (not required):
• A Bachelor's degree in Public Policy, Construction Management, or Healthcare - related fields preferred
The Recruitment Process
STEP 1: Apply online between February 5, 2024 - February 19, 2024
Required Application Materials:
• Resume • Answers to Supplemental Questions
Optional Application Materials: • If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.
Application Tips: • Your answers to the Supplemental Questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. • Your resume should support the details described in your answers to the supplemental questions.. • Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. • Do not attach any additional documents. • Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
Step 2: Minimum Qualification Evaluation: Week of February 26 - Week of March 4th, 2024 • An evaluation of each applicant's training, paid and unpaid experience, as demonstrated in their answers to supplemental questions and resume, weighted 100%. • Your answers to the supplemental questions and resume will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. • You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review for complete information. • Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Mid March 2024 • Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 4: Selection (Interview): Late March 2024 • Hiring bureau will review and select candidates for an interview. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: Early April 2024Step 6: Start Date: • A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change.
Additional Information
https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:
• City of Portland Core Values • Recruitment Process - Work Status • Equal Employment Opportunity • Veteran Preference • ADA, Pregnancy, and Religious Accommodations
An Equal Opportunity / Affirmative Action Employer
To apply, please visit https://apptrkr.com/4994080
Payroll Supervisor (Accounting Supervisor)
City of Portland
Salary: $103,833.60 - $147,035.20 Annually
Job Type: Regular
Job Number: 2024-00130
Location: 1120 SW 5th Ave, OR
Bureau: OMF-Bureau of Human Resources
Closing: 2/12/2024 11:59 PM Pacific
The Position
Job Appointment: Regular, full-time
Work Schedule: Monday - Friday, 8 am-5 pm. An alternate schedule may be available.
Work Location: Hybrid; In-Person work to be conducted at The Portland Building, 1120 SW 5th Avenue. Remote work must be performed within Oregon or Washington. For more information, https://employees.portland.gov/human-resources/people-culture/workplace-framework-and-requirements.
Benefits: Please check our benefit tab for an overview of benefits for this position.
Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to respond to the supplemental questions and attach a resume.
About the Position: The City of Portland's Bureau of Human Resources is seeking a Payroll Supervisor to manage the City's biweekly full-cycle payroll process. This recruitment will be used to fill one full-time permanent position on the Human Resources and Payroll Services Team within the Bureau of Human Resources.
The position manages the City's full-cycle biweekly payroll process in compliance with all applicable wage and hour laws. In addition, the position is responsible for ensuring that the City complies with payroll reporting, administration, tax, and payroll third-party requirements, as well as applicable payroll accounting standards, practices, and procedures.
The HR and Payroll Services Team manages the City's SAP HCM system and is responsible for ensuring that the City's biweekly payroll and HR processes are executed correctly in order to pay approximately 8,000 employees in 11 bargaining units. The team works collaboratively with other HR functions in the Bureau of Human Resources, such as employee benefits and compensation, to ensure employee pay and compensation are accurate and timely. This is an exciting opportunity for the successful candidate to provide leadership to the City's payroll function and its team members, identify and problem-solve emergent payroll issues and changing legal requirements, maintain legal and financial compliance with all applicable laws and regulations, actively collaborate with stakeholders, and continuously pursue process improvement.
The Bureau of Human Resources has a supportive and diverse workforce that values teamwork and strives for high-quality service through knowledgeable, helpful, and responsive interactions with its customers. The Payroll Supervisor is expected to have a high-level attention to detail, be a payroll expert, and be an active contributor to the Bureau of Human Resources team.
As a Payroll Supervisor, you will:
• Administer a full-cycle payroll process using an enterprise payroll software module (The City utilizes SAP). • Evaluate and analyze technical payroll activities. • Understand and be able to perform detailed payroll computations. • Understand, develop, and implement sound financial and accounting procedures and controls and adhere to applicable payroll accounting standards. • Prepare clear, concise, and comprehensive accounting statements, reports, and other written materials. • Develop and maintain effective working relationships with managers, employees, and others encountered in the course of work.
Questions? Amanda Hillebrecht, Senior Recruiter Bureau of Human Resources mailto:Amanda.Hillebrecht@portlandoregon.gov
To Qualify
The following minimum qualifications are required for this position:
• Experience in managing full-cycle payroll processing and utilization of an enterprise payroll software module (For example, SAP, Oracle, Workday, etc.). Full-cycle payroll management experience includes, but is not limited to, managing: all payroll activities required to calculate net pay; all withholdings and deductions; administration of third-party payments and reconciliations; submission of tax filings and payments; generation of paychecks and electronic funds transfers; preparation of audit schedules; and W-2 generation. • Knowledge of applicable Federal, State, and local laws and regulations governing payroll taxes, filing, reporting, and payroll administration. • Knowledge of payroll and deductions policies, practices, and procedures. • Knowledge of garnishments and employment verification practices and procedures. • Knowledge of the principles, methods, and practices of process improvement and problem-solving. • Experience effectively managing the work of a team. Although not required, you may have the following:
• Five (5) years of progressively responsible payroll experience in a public agency utilizing an enterprise payroll software module, including one (1) year of experience in a supervisory role. • Certified Payroll Professional Certification
The Recruitment Process
Step 1: Apply online between January 29, 2024 - February 12, 2024
Required Application Materials:
• Resume • Answer the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
• Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)
Application Tips:
• The City of Portland has https://tinyurl.com/pdxh2a and offers https://www.portland.gov/bhr/eventshttps://www.portland.gov/bhr/events once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement. • Your responses to the supplemental questions should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. • Your resume should support the details described in your responses to the supplemental questions. • Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. • Do not attach materials not requested. • All completed applications for this position must be submitted no later than on the closing date and time of this recruitment. • All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.
Step 2: Minimum Qualification Evaluation: Week of February 12, 2024
• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. • Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. • You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes for complete information. • Additional evaluation may be required prior to the establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of February 19, 2024
• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
Step 4: Selection (Interview): February
• The hiring bureau will review and select candidates to interview. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: February
Step 6: Start Date: March
• A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change*
Additional Information
https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:
• Veteran Preference • ADA, Pregnancy, and Religious Accommodations • Work Status • Equal Employment Opportunity
To apply, please visit https://apptrkr.com/4976014
Full Time
Payroll Supervisor (Accounting Supervisor)
City of Portland
Salary: $103,833.60 - $147,035.20 Annually
Job Type: Regular
Job Number: 2024-00130
Location: 1120 SW 5th Ave, OR
Bureau: OMF-Bureau of Human Resources
Closing: 2/12/2024 11:59 PM Pacific
The Position
Job Appointment: Regular, full-time
Work Schedule: Monday - Friday, 8 am-5 pm. An alternate schedule may be available.
Work Location: Hybrid; In-Person work to be conducted at The Portland Building, 1120 SW 5th Avenue. Remote work must be performed within Oregon or Washington. For more information, https://employees.portland.gov/human-resources/people-culture/workplace-framework-and-requirements.
Benefits: Please check our benefit tab for an overview of benefits for this position.
Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to respond to the supplemental questions and attach a resume.
About the Position: The City of Portland's Bureau of Human Resources is seeking a Payroll Supervisor to manage the City's biweekly full-cycle payroll process. This recruitment will be used to fill one full-time permanent position on the Human Resources and Payroll Services Team within the Bureau of Human Resources.
The position manages the City's full-cycle biweekly payroll process in compliance with all applicable wage and hour laws. In addition, the position is responsible for ensuring that the City complies with payroll reporting, administration, tax, and payroll third-party requirements, as well as applicable payroll accounting standards, practices, and procedures.
The HR and Payroll Services Team manages the City's SAP HCM system and is responsible for ensuring that the City's biweekly payroll and HR processes are executed correctly in order to pay approximately 8,000 employees in 11 bargaining units. The team works collaboratively with other HR functions in the Bureau of Human Resources, such as employee benefits and compensation, to ensure employee pay and compensation are accurate and timely. This is an exciting opportunity for the successful candidate to provide leadership to the City's payroll function and its team members, identify and problem-solve emergent payroll issues and changing legal requirements, maintain legal and financial compliance with all applicable laws and regulations, actively collaborate with stakeholders, and continuously pursue process improvement.
The Bureau of Human Resources has a supportive and diverse workforce that values teamwork and strives for high-quality service through knowledgeable, helpful, and responsive interactions with its customers. The Payroll Supervisor is expected to have a high-level attention to detail, be a payroll expert, and be an active contributor to the Bureau of Human Resources team.
As a Payroll Supervisor, you will:
• Administer a full-cycle payroll process using an enterprise payroll software module (The City utilizes SAP). • Evaluate and analyze technical payroll activities. • Understand and be able to perform detailed payroll computations. • Understand, develop, and implement sound financial and accounting procedures and controls and adhere to applicable payroll accounting standards. • Prepare clear, concise, and comprehensive accounting statements, reports, and other written materials. • Develop and maintain effective working relationships with managers, employees, and others encountered in the course of work.
Questions? Amanda Hillebrecht, Senior Recruiter Bureau of Human Resources mailto:Amanda.Hillebrecht@portlandoregon.gov
To Qualify
The following minimum qualifications are required for this position:
• Experience in managing full-cycle payroll processing and utilization of an enterprise payroll software module (For example, SAP, Oracle, Workday, etc.). Full-cycle payroll management experience includes, but is not limited to, managing: all payroll activities required to calculate net pay; all withholdings and deductions; administration of third-party payments and reconciliations; submission of tax filings and payments; generation of paychecks and electronic funds transfers; preparation of audit schedules; and W-2 generation. • Knowledge of applicable Federal, State, and local laws and regulations governing payroll taxes, filing, reporting, and payroll administration. • Knowledge of payroll and deductions policies, practices, and procedures. • Knowledge of garnishments and employment verification practices and procedures. • Knowledge of the principles, methods, and practices of process improvement and problem-solving. • Experience effectively managing the work of a team. Although not required, you may have the following:
• Five (5) years of progressively responsible payroll experience in a public agency utilizing an enterprise payroll software module, including one (1) year of experience in a supervisory role. • Certified Payroll Professional Certification
The Recruitment Process
Step 1: Apply online between January 29, 2024 - February 12, 2024
Required Application Materials:
• Resume • Answer the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
• Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)
Application Tips:
• The City of Portland has https://tinyurl.com/pdxh2a and offers https://www.portland.gov/bhr/eventshttps://www.portland.gov/bhr/events once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement. • Your responses to the supplemental questions should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. • Your resume should support the details described in your responses to the supplemental questions. • Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. • Do not attach materials not requested. • All completed applications for this position must be submitted no later than on the closing date and time of this recruitment. • All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.
Step 2: Minimum Qualification Evaluation: Week of February 12, 2024
• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. • Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. • You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes for complete information. • Additional evaluation may be required prior to the establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of February 19, 2024
• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
Step 4: Selection (Interview): February
• The hiring bureau will review and select candidates to interview. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: February
Step 6: Start Date: March
• A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change*
Additional Information
https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:
• Veteran Preference • ADA, Pregnancy, and Religious Accommodations • Work Status • Equal Employment Opportunity
To apply, please visit https://apptrkr.com/4976014
City Auditor’s Office Job Announcement
Administrative Specialist II
Opens: 12/18/2023
Closes: 1/8/2024
Salary Range: $84,739 - $104,198
The City Auditor’s Office is seeking a detail-oriented, versatile public servant to support the operations of the Council Clerk Office.
The position is part of the highly collaborative Council Clerk team and is supervised by the Deputy Council Clerk. The team administers City Council business, reviews, archives, and posts Council documents, prepares the official City Council Agenda, and manages City Council’s public meetings in accordance with City and State law. The office serves as the central repository for Portland Policy Documents and administrative rules; manages, monitors, and archives City contracts; and updates City Charter and Code to reflect Council decisions and voter-approved amendments. The office is preparing for the voter-approved changes to Portland City government, which include an expanded, 12-member City Council elected by District who will take office January 1, 2025.
While this position is listed as limited duration through December 2024, the Office is working to make this position permanent in the next budget cycle. This position is represented by AFSCME Local 189.
As the Administrative Specialist, you will:
Provide broad support to the Council Clerk team, including:
A full range of administrative and customer service duties, including receive and assist visitors to the office, manage the main phone line and voicemail, and conduct research to respond to inquiries from city officials, staff and the public.
Consistent, dependable, and professional assistance to the Council Clerk, Deputy Council Clerk, coworkers, elected officials, staff, community organizations, media representatives, and the public.
Prepare, maintain and archive records using specialized systems in accordance with established guidelines and schedules, and assist in responding to public records requests.
Update and maintain process and instructional materials, and support staff training.
Contribute to support for City Council meetings:
Respond to questions and requests about meetings via email and phone and coordinate ADA/accommodation requests.
Help community members register for public testimony and submit written testimony.
Support Clerk communications and organization of materials for council meetings.
Assist with hosting virtual and hybrid meetings via Zoom.
Successful candidates will demonstrate a public service-centered approach to their work with an eye for detail and a curiosity to learn new things. Successful candidates will be skilled communicators and have a record of support using sound judgement, tact and discretion dealing with sensitive situations. They will have excellent organizational and customer service skills, and an ability to adapt and apply a racial equity lens and center historically underserved communities for a variety of assignments.
Essential knowledge, skills and abilities include:
Skills in customer service, in particular serving upset or difficult to serve customers with respect, patience, and empathy.
Demonstrated ability to work alongside staff in a positive, supportive, and reflective team environment.
Ability to organize, set priorities and exercise sound judgment.
Ability to be flexible and handle shifting and competing work demands.
A commitment to government accountability and transparency.
Expertise in creating clear, concise, and comprehensive reports, correspondence, forms, and other documents involving administrative and technical data and to communicate complex topics to non-technical audiences.
Ability to communicate clearly, logically, and persuasively, both orally and in writing to a wide variety of audiences in a political environment.
Ability to use general office software, including Excel, Outlook, Smartsheet, Word, and Zoom, and to learn City-specific technology.
The Auditor's Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.
To Qualify
Candidates must have at a minimum any combination of education and experience equivalent to the following:
A high school diploma or General Education Development certificate; and
Three years of comparable and progressively responsible administrative experience.
Preferred Qualifications
Course work in public administration, political science, or business administration.
Experience working for a local government and within the parameters of Oregon public records, meetings, or procurement processes.
To apply :
A resume and short answers to the following supplemental questions are required for a complete application. Omitting a resume or failing to complete the supplemental questions will disqualify potential applicants from consideration.
1) Resume
List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them.
2) Supplemental Questions
Describe how you meet the following minimum qualifications, which are required to be successful in this position. Wherever possible, connect items in your resume and provide examples to demonstrate how you meet these qualifications. It is advised that you use the numbered list below to ensure you respond to each item. Skipping any of the items will disqualify your application from further consideration, so please complete your supplemental questions with care. Your application materials (resume and supplemental questions) should not exceed a total of four pages.
Question 1: Describe your experience communicating and interacting with internal and external customers in a professional and courteous manner, both orally and in writing.
Question 2: Describe your proficiency and experience managing competing tasks, setting priorities, and exercising sound judgment.
Question 3: Describe your experience establishing and maintaining effective working relationships and provide consistent, dependable, and professional support to your supervisor, coworkers, organization leadership, and staff.
Question 4 : Tell us about your ability to prepare clear, accurate and concise records and reports and review documents for errors with high attention to detail.
Question 5: Tell us about your experience:
As a member of a historically underrepresented group participating in government decision-making OR
Ensuring equitable operations or program outcomes OR
Making workplaces and/or public spaces more inclusive.
The Recruitment Process
Applicants must submit their resume and answers to supplemental questions through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your application materials (resume and answers supplemental questions) should not exceed a total of four pages. Please do not include materials not requested.
Recruitment Timeline (subject to change)
Application period: December 18, 2023-January 8, 2024
Applications reviewed: Week of January 8
First interviews: Week of January 15
Second interviews: Week of January 22
Job offer: week of January 29
ADDITIONAL INFORMATION:
Auditor's Office Mission: The mission of the Auditor's Office is to promote open and accountable government by providing independent and impartial reviews, access to public information, and services for City government and the public.
Salary range/Pay equity: Per the Oregon State Pay Equity Law, individual salaries are determined based on the experience and education listed in a candidate’s resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure an offer is reflective of all directly related and equivalent experience.
Language pay differential: Auditor’s Office employees who speak one or more languages in addition to English, may be eligible to receive additional compensation if they qualify and use their language skills to assist the community.
Employee benefits: The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. Find more information on the City of Portland's benefits here: Benefits Information | The City of Portland, Oregon .
Civil Service: This position is in the Classified Service and subject to Civil Service provisions. It also is subject to the Human Resources Administrative Rules for the Auditor’s Office, City Charter, and Code.
Work status: Non-citizen applicants must be authorized to work in the United States at the time of application.
Work location: The position is based in City Hall, 1221 SW 4th Ave. The Auditor’s Office is currently operating in a hybrid schedule of in-person and remote work.
Veteran’s preference: If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
Equal employment opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Disability, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s) and would like to request a reasonable accommodation when applying for this job, contact Administrative Specialist Andrew Bryans at Andrew.Bryans@portlandoregon.gov .
Technical assistance: If you have questions about how to apply or require any assistance in submitting your application, please contact Administrative Specialist Andrew Bryans during regular business hours at Andrew.Bryans@portlandoregon.gov .
For more information about the Auditor’s Office: https://www.portlandoregon.gov/auditor/
Full Time
City Auditor’s Office Job Announcement
Administrative Specialist II
Opens: 12/18/2023
Closes: 1/8/2024
Salary Range: $84,739 - $104,198
The City Auditor’s Office is seeking a detail-oriented, versatile public servant to support the operations of the Council Clerk Office.
The position is part of the highly collaborative Council Clerk team and is supervised by the Deputy Council Clerk. The team administers City Council business, reviews, archives, and posts Council documents, prepares the official City Council Agenda, and manages City Council’s public meetings in accordance with City and State law. The office serves as the central repository for Portland Policy Documents and administrative rules; manages, monitors, and archives City contracts; and updates City Charter and Code to reflect Council decisions and voter-approved amendments. The office is preparing for the voter-approved changes to Portland City government, which include an expanded, 12-member City Council elected by District who will take office January 1, 2025.
While this position is listed as limited duration through December 2024, the Office is working to make this position permanent in the next budget cycle. This position is represented by AFSCME Local 189.
As the Administrative Specialist, you will:
Provide broad support to the Council Clerk team, including:
A full range of administrative and customer service duties, including receive and assist visitors to the office, manage the main phone line and voicemail, and conduct research to respond to inquiries from city officials, staff and the public.
Consistent, dependable, and professional assistance to the Council Clerk, Deputy Council Clerk, coworkers, elected officials, staff, community organizations, media representatives, and the public.
Prepare, maintain and archive records using specialized systems in accordance with established guidelines and schedules, and assist in responding to public records requests.
Update and maintain process and instructional materials, and support staff training.
Contribute to support for City Council meetings:
Respond to questions and requests about meetings via email and phone and coordinate ADA/accommodation requests.
Help community members register for public testimony and submit written testimony.
Support Clerk communications and organization of materials for council meetings.
Assist with hosting virtual and hybrid meetings via Zoom.
Successful candidates will demonstrate a public service-centered approach to their work with an eye for detail and a curiosity to learn new things. Successful candidates will be skilled communicators and have a record of support using sound judgement, tact and discretion dealing with sensitive situations. They will have excellent organizational and customer service skills, and an ability to adapt and apply a racial equity lens and center historically underserved communities for a variety of assignments.
Essential knowledge, skills and abilities include:
Skills in customer service, in particular serving upset or difficult to serve customers with respect, patience, and empathy.
Demonstrated ability to work alongside staff in a positive, supportive, and reflective team environment.
Ability to organize, set priorities and exercise sound judgment.
Ability to be flexible and handle shifting and competing work demands.
A commitment to government accountability and transparency.
Expertise in creating clear, concise, and comprehensive reports, correspondence, forms, and other documents involving administrative and technical data and to communicate complex topics to non-technical audiences.
Ability to communicate clearly, logically, and persuasively, both orally and in writing to a wide variety of audiences in a political environment.
Ability to use general office software, including Excel, Outlook, Smartsheet, Word, and Zoom, and to learn City-specific technology.
The Auditor's Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.
To Qualify
Candidates must have at a minimum any combination of education and experience equivalent to the following:
A high school diploma or General Education Development certificate; and
Three years of comparable and progressively responsible administrative experience.
Preferred Qualifications
Course work in public administration, political science, or business administration.
Experience working for a local government and within the parameters of Oregon public records, meetings, or procurement processes.
To apply :
A resume and short answers to the following supplemental questions are required for a complete application. Omitting a resume or failing to complete the supplemental questions will disqualify potential applicants from consideration.
1) Resume
List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them.
2) Supplemental Questions
Describe how you meet the following minimum qualifications, which are required to be successful in this position. Wherever possible, connect items in your resume and provide examples to demonstrate how you meet these qualifications. It is advised that you use the numbered list below to ensure you respond to each item. Skipping any of the items will disqualify your application from further consideration, so please complete your supplemental questions with care. Your application materials (resume and supplemental questions) should not exceed a total of four pages.
Question 1: Describe your experience communicating and interacting with internal and external customers in a professional and courteous manner, both orally and in writing.
Question 2: Describe your proficiency and experience managing competing tasks, setting priorities, and exercising sound judgment.
Question 3: Describe your experience establishing and maintaining effective working relationships and provide consistent, dependable, and professional support to your supervisor, coworkers, organization leadership, and staff.
Question 4 : Tell us about your ability to prepare clear, accurate and concise records and reports and review documents for errors with high attention to detail.
Question 5: Tell us about your experience:
As a member of a historically underrepresented group participating in government decision-making OR
Ensuring equitable operations or program outcomes OR
Making workplaces and/or public spaces more inclusive.
The Recruitment Process
Applicants must submit their resume and answers to supplemental questions through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your application materials (resume and answers supplemental questions) should not exceed a total of four pages. Please do not include materials not requested.
Recruitment Timeline (subject to change)
Application period: December 18, 2023-January 8, 2024
Applications reviewed: Week of January 8
First interviews: Week of January 15
Second interviews: Week of January 22
Job offer: week of January 29
ADDITIONAL INFORMATION:
Auditor's Office Mission: The mission of the Auditor's Office is to promote open and accountable government by providing independent and impartial reviews, access to public information, and services for City government and the public.
Salary range/Pay equity: Per the Oregon State Pay Equity Law, individual salaries are determined based on the experience and education listed in a candidate’s resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure an offer is reflective of all directly related and equivalent experience.
Language pay differential: Auditor’s Office employees who speak one or more languages in addition to English, may be eligible to receive additional compensation if they qualify and use their language skills to assist the community.
Employee benefits: The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. Find more information on the City of Portland's benefits here: Benefits Information | The City of Portland, Oregon .
Civil Service: This position is in the Classified Service and subject to Civil Service provisions. It also is subject to the Human Resources Administrative Rules for the Auditor’s Office, City Charter, and Code.
Work status: Non-citizen applicants must be authorized to work in the United States at the time of application.
Work location: The position is based in City Hall, 1221 SW 4th Ave. The Auditor’s Office is currently operating in a hybrid schedule of in-person and remote work.
Veteran’s preference: If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
Equal employment opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Disability, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s) and would like to request a reasonable accommodation when applying for this job, contact Administrative Specialist Andrew Bryans at Andrew.Bryans@portlandoregon.gov .
Technical assistance: If you have questions about how to apply or require any assistance in submitting your application, please contact Administrative Specialist Andrew Bryans during regular business hours at Andrew.Bryans@portlandoregon.gov .
For more information about the Auditor’s Office: https://www.portlandoregon.gov/auditor/
Engineering Supervisor
City of Portland
Salary: $125,632.00 - $177,236.80 Annually
Job Type: Regular
Job Number: 2023-01296
Location: 1120 SW 5th Ave, OR
Bureau: Portland Water Bureau
Closing: 1/2/2024 11:59 PM Pacific
The Position Job Appointment: Full-Time Work Schedule: Mon-Fri. 8-5 Work Location: Hybrid/work location: The Portland Building 1120 SW 5th Avenue, Portland OR 97204. Remote work must be performed within Oregon or Washington. For more information, click https://employees.portland.gov/human-resources/people-culture/workplace-framework-and-requirements. Benefit: Please check our benefits tab for an overview of benefits for this position Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to attach a resume and a cover letter.
Position Summary: The Water Bureau has an exciting opportunity in its Engineering Design Section. This position will manage a group that completes capital projects for the Engineering Services Group. The role will help in ensuring the delivering high quality, efficient, and critical projects for Portland Water Bureau (PWB) customers. The Engineering Supervisor will work closely with the Design Section Engineering Manager to lead and supervise a staff of Engineers, Engineering Technicians, and Capital Project Managers.
This position currently oversees work to support the water bureaus Groundwater, and Pump Station & Distribution Storage Programs. Responsibilities include providing oversight for and assigning work for engineering staff to ensure that program and project goals are met. Work includes review of scopes, schedules and budgets for the program and individual projects are established and maintained. This position monitors and provides input for projects from Planning to Construction Management; performs design project quality assurance/quality control check; actively participates as a member of Project Review Board (PRB) and the Engineering Management Team (EMT). The position provides technical training and mentoring for Section staff; guides development of staff to fill future needs; interacts with other Groups in the water bureau, other city bureaus and outside agencies on joint projects. This position may also be designated project manager to lead sensitive and/or technically complex projects requiring a senior level engineer.
To successfully deliver these programs, the Engineering Supervisor will collaborate with a wide range of stakeholders, including staff throughout the PWB (operations, maintenance and construction, water quality, resource protection), consultants, construction contractors, other City bureaus, regulatory agencies, and the general public. This position has the opportunity to build and grow this program, to recommend standards, policies, and procedures that protect PWB assets, and to develop new pathways for collaboration with internal and external stakeholders.
The Engineering Supervisor in this section will continue to develop, support, grow equity and diversity in staff, workplace environment, processes, and program goals. The position will also actively participate in supporting the Bureau's Strategic Plan, Vision and Mission statements. This is a permanent full-time position.
What you'll get to do:
• Lead your team by developing a vision and strategy to build a strong, equitable team focused on supporting stakeholder needs.
• Foster strong relationships with other groups in the Portland Water Bureau as well as interagency and external customers through strong collaboration.
• Build a multicultural workforce, promote an equitable workplace environment, and apply equitable program practices to diverse, complex City services.
• Help shape policies, processes, and standards; help establish budgets and provide workload forecasting for number as well as types of staff needed to achieve goals.
• Supervise staff, including establishing performance expectations and goals; recruit and hire staff to meet program and project delivery goals; provide instruction for performance improvement and development; evaluate performance and complete annual performance reviews; recommend discipline as necessary.
• Proactively identify, mitigate, resolve, track design and project management issues.
As a person, you are (a):
• Relationship Builder: An outgoing professional who values partnerships and forms relationships
• Equitable Leader: Strong leader with commitment to your position as well as your team/employees. Creates and promotes an equitable workplace that demonstrates an environment respectful of working in a multicultural society.
• Visionary: Someone who can see a direction that supports the Program and the Bureau's vision and mission, then help develop a path to get there
• Communicator: A strong communicator who keenly understands the value of regular and open communication to staff and to stakeholders, both verbally and in writing, and considers ways to improve
• Dedicated: Have a passion for public service and a high level of pride in making sure that projects, tasks, and emergencies are effectively and efficiently completed
• Quality and detail focused: Someone who values quality work, and is an organizer/planner who thrives on details and uncompromising in consistency and accuracy
About the Bureau: The Portland Water Bureau's 600 employees work together to serve almost a million people in the Portland area. The Water Bureau values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. Our mission: We serve excellent water every minute of every day. Our vision: The water our community loves is safe and abundant for generations to come. Our equity commitment: We work to uproot systemic inequities and their impacts on our employees and the people we serve. We commit to the difficult—and essential—work of transforming Water Bureau policies, practices, and culture to better serve historically and currently oppressed communities. Our values: Honor our responsibility. We take part in a long legacy of careful stewardship of natural resources, infrastructure, and public trust. We never forget that water is essential. Serve our community. We know people depend on us. We are dedicated to listening, communicating, and acting with compassion. Work well. Our strength lies in the skills, expertise, and creativity our employees bring to work every day. We work hard, we work safely, and we adapt. Use money wisely. We work to control costs while maintaining high standards. We invest to make our water system stronger, more flexible, and better prepared for challenges ahead.
Have a question?Contact the Recruiter Anna Morgan, Senior RecruiterAnna.Morganhttps://www.governmentjobs.com/careers/portlandor/jobs/newprint/troylynn.craft@portlandoregon.gov%C2%A0
To Qualify Applicants should specifically address and demonstrate in their cover letter and resume how their education, training, and/or experience meet each of the following minimum qualifications:
• Knowledge of engineering administration, project and program planning and management, organization principles, and management fundamentals and methods. • Ability to create, maintain, and supervise a multicultural workforce, promote an equitable workplace environment, and apply equitable program practices to diverse and complex City services. • Ability to establish and maintain effective working relationships with management, staff, and others encountered in the course of the work. • Knowledge of principles and standards of leadership and employee supervision, including training, scheduling, and performance evaluation. • Thorough knowledge of engineering theory, principles, practices, costs, construction techniques, trends, regulations, standards, equipment, materials related to the area of specialization or organizational unit. • Knowledge of budgeting, scheduling, cost control, safety, and administrative practices.Although not required, please let us know if you meet the following preferred qualification:
Experience: Eight (8) years of progressively responsible experience in professional engineering, including two (2) years of experience in a supervisory role.
Applicants must also possess:
• Professional Engineering (PE) License and ability to obtain an Oregon license within six month of the date of hire. • A valid state driver's license and an https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-309-driving-recordsat the time of hire.
The Recruitment Process
STEP 1: Apply online between December 11, 2023 - January 2, 2024
Required Application Materials:
• Resume • Cover Letter Addressing Minimum Qualifications
Optional Application Materials: • If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.
Application Tips: • Your Cover Letter should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. • Your resume should support the details described in your answers to the supplemental questions.. • Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. • Do not attach any additional documents. • Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
Step 2: Minimum Qualification Evaluation: Week of January 1 - Week of January 8, 2024 • An evaluation of each applicant's training, paid and unpaid experience, as demonstrated in their answers to supplemental questions and resume, weighted 100%. • Your cover letter and resume will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. • You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review for complete information. • Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Mid January 2024 • Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 4: Selection (Interview): Late January 2024 • Hiring bureau will review and select candidates for an interview. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: February 2024Step 6: Start Date: • A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change.
Additional Information https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:
• City of Portland Core Values • Recruitment Process - Work Status • Equal Employment Opportunity • Veteran Preference • ADA, Pregnancy, and Religious Accommodations
An Equal Opportunity / Affirmative Action Employer
To apply, please visit https://apptrkr.com/4859226
Full Time
Engineering Supervisor
City of Portland
Salary: $125,632.00 - $177,236.80 Annually
Job Type: Regular
Job Number: 2023-01296
Location: 1120 SW 5th Ave, OR
Bureau: Portland Water Bureau
Closing: 1/2/2024 11:59 PM Pacific
The Position Job Appointment: Full-Time Work Schedule: Mon-Fri. 8-5 Work Location: Hybrid/work location: The Portland Building 1120 SW 5th Avenue, Portland OR 97204. Remote work must be performed within Oregon or Washington. For more information, click https://employees.portland.gov/human-resources/people-culture/workplace-framework-and-requirements. Benefit: Please check our benefits tab for an overview of benefits for this position Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to attach a resume and a cover letter.
Position Summary: The Water Bureau has an exciting opportunity in its Engineering Design Section. This position will manage a group that completes capital projects for the Engineering Services Group. The role will help in ensuring the delivering high quality, efficient, and critical projects for Portland Water Bureau (PWB) customers. The Engineering Supervisor will work closely with the Design Section Engineering Manager to lead and supervise a staff of Engineers, Engineering Technicians, and Capital Project Managers.
This position currently oversees work to support the water bureaus Groundwater, and Pump Station & Distribution Storage Programs. Responsibilities include providing oversight for and assigning work for engineering staff to ensure that program and project goals are met. Work includes review of scopes, schedules and budgets for the program and individual projects are established and maintained. This position monitors and provides input for projects from Planning to Construction Management; performs design project quality assurance/quality control check; actively participates as a member of Project Review Board (PRB) and the Engineering Management Team (EMT). The position provides technical training and mentoring for Section staff; guides development of staff to fill future needs; interacts with other Groups in the water bureau, other city bureaus and outside agencies on joint projects. This position may also be designated project manager to lead sensitive and/or technically complex projects requiring a senior level engineer.
To successfully deliver these programs, the Engineering Supervisor will collaborate with a wide range of stakeholders, including staff throughout the PWB (operations, maintenance and construction, water quality, resource protection), consultants, construction contractors, other City bureaus, regulatory agencies, and the general public. This position has the opportunity to build and grow this program, to recommend standards, policies, and procedures that protect PWB assets, and to develop new pathways for collaboration with internal and external stakeholders.
The Engineering Supervisor in this section will continue to develop, support, grow equity and diversity in staff, workplace environment, processes, and program goals. The position will also actively participate in supporting the Bureau's Strategic Plan, Vision and Mission statements. This is a permanent full-time position.
What you'll get to do:
• Lead your team by developing a vision and strategy to build a strong, equitable team focused on supporting stakeholder needs.
• Foster strong relationships with other groups in the Portland Water Bureau as well as interagency and external customers through strong collaboration.
• Build a multicultural workforce, promote an equitable workplace environment, and apply equitable program practices to diverse, complex City services.
• Help shape policies, processes, and standards; help establish budgets and provide workload forecasting for number as well as types of staff needed to achieve goals.
• Supervise staff, including establishing performance expectations and goals; recruit and hire staff to meet program and project delivery goals; provide instruction for performance improvement and development; evaluate performance and complete annual performance reviews; recommend discipline as necessary.
• Proactively identify, mitigate, resolve, track design and project management issues.
As a person, you are (a):
• Relationship Builder: An outgoing professional who values partnerships and forms relationships
• Equitable Leader: Strong leader with commitment to your position as well as your team/employees. Creates and promotes an equitable workplace that demonstrates an environment respectful of working in a multicultural society.
• Visionary: Someone who can see a direction that supports the Program and the Bureau's vision and mission, then help develop a path to get there
• Communicator: A strong communicator who keenly understands the value of regular and open communication to staff and to stakeholders, both verbally and in writing, and considers ways to improve
• Dedicated: Have a passion for public service and a high level of pride in making sure that projects, tasks, and emergencies are effectively and efficiently completed
• Quality and detail focused: Someone who values quality work, and is an organizer/planner who thrives on details and uncompromising in consistency and accuracy
About the Bureau: The Portland Water Bureau's 600 employees work together to serve almost a million people in the Portland area. The Water Bureau values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. Our mission: We serve excellent water every minute of every day. Our vision: The water our community loves is safe and abundant for generations to come. Our equity commitment: We work to uproot systemic inequities and their impacts on our employees and the people we serve. We commit to the difficult—and essential—work of transforming Water Bureau policies, practices, and culture to better serve historically and currently oppressed communities. Our values: Honor our responsibility. We take part in a long legacy of careful stewardship of natural resources, infrastructure, and public trust. We never forget that water is essential. Serve our community. We know people depend on us. We are dedicated to listening, communicating, and acting with compassion. Work well. Our strength lies in the skills, expertise, and creativity our employees bring to work every day. We work hard, we work safely, and we adapt. Use money wisely. We work to control costs while maintaining high standards. We invest to make our water system stronger, more flexible, and better prepared for challenges ahead.
Have a question?Contact the Recruiter Anna Morgan, Senior RecruiterAnna.Morganhttps://www.governmentjobs.com/careers/portlandor/jobs/newprint/troylynn.craft@portlandoregon.gov%C2%A0
To Qualify Applicants should specifically address and demonstrate in their cover letter and resume how their education, training, and/or experience meet each of the following minimum qualifications:
• Knowledge of engineering administration, project and program planning and management, organization principles, and management fundamentals and methods. • Ability to create, maintain, and supervise a multicultural workforce, promote an equitable workplace environment, and apply equitable program practices to diverse and complex City services. • Ability to establish and maintain effective working relationships with management, staff, and others encountered in the course of the work. • Knowledge of principles and standards of leadership and employee supervision, including training, scheduling, and performance evaluation. • Thorough knowledge of engineering theory, principles, practices, costs, construction techniques, trends, regulations, standards, equipment, materials related to the area of specialization or organizational unit. • Knowledge of budgeting, scheduling, cost control, safety, and administrative practices.Although not required, please let us know if you meet the following preferred qualification:
Experience: Eight (8) years of progressively responsible experience in professional engineering, including two (2) years of experience in a supervisory role.
Applicants must also possess:
• Professional Engineering (PE) License and ability to obtain an Oregon license within six month of the date of hire. • A valid state driver's license and an https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-309-driving-recordsat the time of hire.
The Recruitment Process
STEP 1: Apply online between December 11, 2023 - January 2, 2024
Required Application Materials:
• Resume • Cover Letter Addressing Minimum Qualifications
Optional Application Materials: • If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.
Application Tips: • Your Cover Letter should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. • Your resume should support the details described in your answers to the supplemental questions.. • Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. • Do not attach any additional documents. • Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
Step 2: Minimum Qualification Evaluation: Week of January 1 - Week of January 8, 2024 • An evaluation of each applicant's training, paid and unpaid experience, as demonstrated in their answers to supplemental questions and resume, weighted 100%. • Your cover letter and resume will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. • You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review for complete information. • Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Mid January 2024 • Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 4: Selection (Interview): Late January 2024 • Hiring bureau will review and select candidates for an interview. • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: February 2024Step 6: Start Date: • A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change.
Additional Information https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:
• City of Portland Core Values • Recruitment Process - Work Status • Equal Employment Opportunity • Veteran Preference • ADA, Pregnancy, and Religious Accommodations
An Equal Opportunity / Affirmative Action Employer
To apply, please visit https://apptrkr.com/4859226
The Division of Asset Management is looking for an experienced Facilities Operations & Maintenance Manager to lead the daily work of a 25-person department that oversees the 18 facilities delegated to the Office of Management and Finance (OMF). This position is a key member of the OMF Facilities leadership team and is instrumental in supporting City operations.
The O&M Manager's team consists of 4 direct reports and approximately 25 FTEs in total, including group supervisors, professional staff, and building trades staff.
The O&M Manager develops, prioritizes, and leads departmental operations; supervises staff to ensure work is performed in a safe manner to established expectations; encourages and enables a positive work culture; and addresses performance issues. In addition, this position oversees our work with service providers to ensure that contracted scopes of work are completed on time, according to prescribed service levels, and in compliance with federal, state, and local laws, codes, regulations, and policies.
The O&M Manager is a key collaborator and leader within Facilities Services, meeting regularly with staff, customers, and other stakeholders to build and maintain rapport, understand needs, explain Facilities Services' scope and service levels, and collaboratively troubleshoot issues. The O&M Manager is also a member of the Facilities Services leadership team and participates in strategic planning and the prioritization of organization-wide work and resources.
For more information or to apply for the job, please visit https://apptrkr.com/4728611.
Full Time
The Division of Asset Management is looking for an experienced Facilities Operations & Maintenance Manager to lead the daily work of a 25-person department that oversees the 18 facilities delegated to the Office of Management and Finance (OMF). This position is a key member of the OMF Facilities leadership team and is instrumental in supporting City operations.
The O&M Manager's team consists of 4 direct reports and approximately 25 FTEs in total, including group supervisors, professional staff, and building trades staff.
The O&M Manager develops, prioritizes, and leads departmental operations; supervises staff to ensure work is performed in a safe manner to established expectations; encourages and enables a positive work culture; and addresses performance issues. In addition, this position oversees our work with service providers to ensure that contracted scopes of work are completed on time, according to prescribed service levels, and in compliance with federal, state, and local laws, codes, regulations, and policies.
The O&M Manager is a key collaborator and leader within Facilities Services, meeting regularly with staff, customers, and other stakeholders to build and maintain rapport, understand needs, explain Facilities Services' scope and service levels, and collaboratively troubleshoot issues. The O&M Manager is also a member of the Facilities Services leadership team and participates in strategic planning and the prioritization of organization-wide work and resources.
For more information or to apply for the job, please visit https://apptrkr.com/4728611.
About the position: In this Trainee position, you will learn about water system infrastructure installation & maintenance, worksite preparation, maintenance and clean-up, tool use and maintenance, hydrant, fountain, and water facility site maintenance, as well as receive a large amount of safety training. Work duties are varied and all over the City, but as employees gain experience, assignments may become more complex and of a skilled nature. Trainee work is usually closely supervised with the employee receiving specific instructions at the beginning of each new job. Less supervision is exercised over routine and repetitive tasks, which can be carried out without difficulty once they are learned. Work is subject to review in progress and upon completion. Our paid training program includes:
Variety of construction, maintenance, and operational functions.
Learning and performing light to heavy manual labor and assisting in the performance of skilled tasks, including the maintenance and construction of the City's water distribution system.
Employees occupying positions in this class are responsible for, driving all classes of trucks, transporting work crews, and equipment, and performing.
Portland Water Bureau site maintenance.
CDL Training & Licensure.
Water Distribution Certification training and Level 1 Certification.
Full Time
About the position: In this Trainee position, you will learn about water system infrastructure installation & maintenance, worksite preparation, maintenance and clean-up, tool use and maintenance, hydrant, fountain, and water facility site maintenance, as well as receive a large amount of safety training. Work duties are varied and all over the City, but as employees gain experience, assignments may become more complex and of a skilled nature. Trainee work is usually closely supervised with the employee receiving specific instructions at the beginning of each new job. Less supervision is exercised over routine and repetitive tasks, which can be carried out without difficulty once they are learned. Work is subject to review in progress and upon completion. Our paid training program includes:
Variety of construction, maintenance, and operational functions.
Learning and performing light to heavy manual labor and assisting in the performance of skilled tasks, including the maintenance and construction of the City's water distribution system.
Employees occupying positions in this class are responsible for, driving all classes of trucks, transporting work crews, and equipment, and performing.
Portland Water Bureau site maintenance.
CDL Training & Licensure.
Water Distribution Certification training and Level 1 Certification.
City Auditor’s Office Job Announcement
City Archivist
Opens: 10/16/2023
Closes: 11/6/2023
Salary Range: $114,192.00-163,321.60 annually
About the position
The City Auditor is seeking an experienced professional and effective manager to serve as the City Archivist of Portland, Oregon. The City Archivist leads Archives and Records Management, a division of the City Auditor’s Office that ensures the City’s records are maintained and accessible the public. Other divisions include Audit Services, Ombudsman, and Operations Management. The mission of the Office is to ensure open and accountable government.
This position reports directly to the City Auditor, an elected position that is functionally independent from City Council. The City Archivist provides citywide leadership on archives and records management issues, including electronic records, implements Office-wide strategies and manages division budget and personnel. The position also manages the Portland Archive and Records Center (PARC) located on the Portland State University campus, including facility planning and maintenance.
About the division
The Archives and Records Management division issues guidance and sets policies for the City’s retention of records, general information management, and for the City’s historical records. It administers the City’s electronic records management and retention system known as TRIM and provides training and services to help City employees manage their records in accordance with Oregon’s public records laws.
The division provides reference services to City employees and the public, and outreach and education to strengthen understanding of public records laws, access rights, and the importance of government and historical records to the City, the community, and individuals. The historical records collection is extensive and contains a variety of formats dating back to 1851. The division also partners with community groups, heritage organizations, and individuals working on initiatives that connect local history with the community.
We are looking for a proactive, adaptive, collaborative person who has the knowledge and vision to lead the City as records management needs evolve and the City transitions to a new form of government. Successful candidates are passionate about public records and making information accessible to the community and are committed to serving and supporting all aspects of managing records throughout their lifecycle.
As the City Archivist, you will:
Plan, direct, and evaluate the work of a team of professionals, including coaching;
Manage the overall direction and performance of a Division dedicated to archives and records management responsibilities;
Establish and implement the Division’s Antiracist Results-Based Accountability plan;
Manage and forecast the Division’s budget;
Advise Bureaus/Offices and elected officials on public records and records management matters; direct and monitor training programs, establish policies and procedures regarding archives and records management
Operate the Portland Archives and Records Center, including all aspects of managing a facility dedicated to records storage, security, and preservation;
Direct the strategic citywide approach to managing electronic records.
Full Time
City Auditor’s Office Job Announcement
City Archivist
Opens: 10/16/2023
Closes: 11/6/2023
Salary Range: $114,192.00-163,321.60 annually
About the position
The City Auditor is seeking an experienced professional and effective manager to serve as the City Archivist of Portland, Oregon. The City Archivist leads Archives and Records Management, a division of the City Auditor’s Office that ensures the City’s records are maintained and accessible the public. Other divisions include Audit Services, Ombudsman, and Operations Management. The mission of the Office is to ensure open and accountable government.
This position reports directly to the City Auditor, an elected position that is functionally independent from City Council. The City Archivist provides citywide leadership on archives and records management issues, including electronic records, implements Office-wide strategies and manages division budget and personnel. The position also manages the Portland Archive and Records Center (PARC) located on the Portland State University campus, including facility planning and maintenance.
About the division
The Archives and Records Management division issues guidance and sets policies for the City’s retention of records, general information management, and for the City’s historical records. It administers the City’s electronic records management and retention system known as TRIM and provides training and services to help City employees manage their records in accordance with Oregon’s public records laws.
The division provides reference services to City employees and the public, and outreach and education to strengthen understanding of public records laws, access rights, and the importance of government and historical records to the City, the community, and individuals. The historical records collection is extensive and contains a variety of formats dating back to 1851. The division also partners with community groups, heritage organizations, and individuals working on initiatives that connect local history with the community.
We are looking for a proactive, adaptive, collaborative person who has the knowledge and vision to lead the City as records management needs evolve and the City transitions to a new form of government. Successful candidates are passionate about public records and making information accessible to the community and are committed to serving and supporting all aspects of managing records throughout their lifecycle.
As the City Archivist, you will:
Plan, direct, and evaluate the work of a team of professionals, including coaching;
Manage the overall direction and performance of a Division dedicated to archives and records management responsibilities;
Establish and implement the Division’s Antiracist Results-Based Accountability plan;
Manage and forecast the Division’s budget;
Advise Bureaus/Offices and elected officials on public records and records management matters; direct and monitor training programs, establish policies and procedures regarding archives and records management
Operate the Portland Archives and Records Center, including all aspects of managing a facility dedicated to records storage, security, and preservation;
Direct the strategic citywide approach to managing electronic records.
City Auditor’s Office Job Announcement
Performance Auditor II
Opens: October 16, 2023
Closes: October 30, 2023
Salary Range: $93,540.72-$115,009.44/year
Summary
Performance auditors are curious, analytical public servants who are driven to improve City government for those who count on it. The City Auditor is seeking an experienced professional with the ability to conduct complex reviews of government programs. The Performance Auditor II position in the Portland Auditor’s Office is the equivalent to a Senior Auditor at other audit organizations.
The Performance Auditor II is part of an eight-person audit team supervised by the Director and Deputy Director of Audit Services. Together, we analyze the performance and management of City operations, recommend changes to improve services, coordinate the City’s external financial audit, and operate the City’s Fraud Hotline.
Audit Services is one of four divisions in the Portland Auditor’s Office, which is led by an elected City Auditor. The other divisions are Archives and Records Management, Ombudsman’s Office, and Operations Management.
Successful candidates will demonstrate a record of professional experience in government oversight and accountability; a commitment to diversity, equity, and inclusion; and the ability to manage a variety of assignments.
Full Time
City Auditor’s Office Job Announcement
Performance Auditor II
Opens: October 16, 2023
Closes: October 30, 2023
Salary Range: $93,540.72-$115,009.44/year
Summary
Performance auditors are curious, analytical public servants who are driven to improve City government for those who count on it. The City Auditor is seeking an experienced professional with the ability to conduct complex reviews of government programs. The Performance Auditor II position in the Portland Auditor’s Office is the equivalent to a Senior Auditor at other audit organizations.
The Performance Auditor II is part of an eight-person audit team supervised by the Director and Deputy Director of Audit Services. Together, we analyze the performance and management of City operations, recommend changes to improve services, coordinate the City’s external financial audit, and operate the City’s Fraud Hotline.
Audit Services is one of four divisions in the Portland Auditor’s Office, which is led by an elected City Auditor. The other divisions are Archives and Records Management, Ombudsman’s Office, and Operations Management.
Successful candidates will demonstrate a record of professional experience in government oversight and accountability; a commitment to diversity, equity, and inclusion; and the ability to manage a variety of assignments.
Black Male Achievement Analyst I
2023-01460
Salary: $38.73 - $55.28 Hourly
Location: 1120 SW 5th Ave, OR
Job Type: Regular
Job Number: 2023-01460
Bureau: Office of Equity and Human Rights
Opening Date: 10/16/2023
Closing Date: 11/13/2023 11:59 PM Pacific
Black Male Achievement Portland (BMA) is a City of Portland program in the Office of Equity and Human Rights that engages officials at local and state levels to advocate for policy and/or program changes that improve the life outcomes of Black men and boys. BMA Portland uses a data-driven approach to highlight disparities and then uses that information to hold systems and leaders accountable to ensure the barriers that prohibit Black men and boys from access to health, safety, and success are removed and redressed. The position coordinates BMA Portland’s role as convener, facilitator, policy guide, and collective voice to leverage relationships, exert influence, and push for change that results in the betterment of the lives of Portland’s Black men and boys.
For more information, please check out our jobs board: www.portlandoregon.gov/jobs
Full Time
Black Male Achievement Analyst I
2023-01460
Salary: $38.73 - $55.28 Hourly
Location: 1120 SW 5th Ave, OR
Job Type: Regular
Job Number: 2023-01460
Bureau: Office of Equity and Human Rights
Opening Date: 10/16/2023
Closing Date: 11/13/2023 11:59 PM Pacific
Black Male Achievement Portland (BMA) is a City of Portland program in the Office of Equity and Human Rights that engages officials at local and state levels to advocate for policy and/or program changes that improve the life outcomes of Black men and boys. BMA Portland uses a data-driven approach to highlight disparities and then uses that information to hold systems and leaders accountable to ensure the barriers that prohibit Black men and boys from access to health, safety, and success are removed and redressed. The position coordinates BMA Portland’s role as convener, facilitator, policy guide, and collective voice to leverage relationships, exert influence, and push for change that results in the betterment of the lives of Portland’s Black men and boys.
For more information, please check out our jobs board: www.portlandoregon.gov/jobs
City of Portland Office of the Auditor is seeking applicants for a Limited Duration Elections Analyst
Salary: Minimum: $44.96/hour, $93,518.88/year Maximum: $55.28/hour, $114,987.60/year
Opening Date: 10/2/2023
Closing Date: 10/16/2023
THE POSITION:
The City Auditor’s Office is seeking a professional that is curious, analytical, and knowledgeable about strong democratic policies to assist in Portland’s transition to a new electoral system in 2024. This position will be critical to administering City elections procedures according to City charter, code, and state law during a time of change and growth for Portland’s elections. While this position is listed as limited duration through December 2024, the Office expects to make the position permanent in the next budget cycle.
As the sixth elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office promotes open and accountable government by providing impartial reviews and investigations, access to public information, and services for City government and the public. It employs nearly 40 staff members working in four divisions.
This position joins three elections staff in the City Elections Office and reports to the City Elections Officer. The Office oversees the city elections processes such as ballot qualification, petition and measure management, and elections results certification to the City Council. The Office also carries out services under the umbrella of Campaign Finance and Lobbying Regulations, including investigations and enforcement procedures. The Office provides information and training to candidates and voters and partners with other elections jurisdictions and City Offices to carryout open, accountable, and transparent City Elections. Ahead of the 2024 elections cycle, the Elections Office is working closely with the City’s Transition Team to carryout public education to inform voters of the 2022 voter approved city government reforms, including a new system of ranked choice voting and council election by geographic districts. The Elections Office will lead the implementation of the new system of elections and candidate education.
Responsibilities of the Elections Analyst include:
Assisting elections customers with filings, policies, and related compliance questions;
Exercising strong non-partisan decision-making and judgment at all times;
Collecting information required for ballot qualification and making recommendations;
Creating and delivering accessible information such as website content and giving presentations about elections, lobbying, and campaign finance;
Drafting and researching state and local public policies and guidance;
Working collaboratively with other City Offices, elected officials, legal professionals, and elections jurisdictions;
Conducting administrative investigations;
Collecting and analyzing data;
Applying a racial equity lens to projects and tasks and centering historically underserved communities in elections work;
Creating administrative processes and procedures such as project planning, documentation, and process improvement;
Demonstrating sound judgment, tact, and discretion in dealing with politically sensitive situations;
Translating complex information into plain language;
Communicating orally and in writing to a wide variety of individuals; and
Conducting community outreach to Citywide and culturally specific groups.
Successful candidates will have:
Knowledge of local government operations, administrative rules, and relevant local and state election law;
Demonstrated ability to work alongside staff in a positive, supportive, and reflective team environment;
Expertise in creating clear, concise, and comprehensive reports, correspondence, forms, and other documents involving administrative and technical data and to communicate complex topics to non-technical audiences;
Ability to communicate clearly, logically, and persuasively, both orally and in writing to a wide variety of audiences in a political environment;
Skills in customer service, in particular serving upset or otherwise difficult to serve customers with respect, patience, and empathy;
Ability to create and maintain relationships with community organizations led by and for communities of color and community leaders representing historically disenfranchised communities;
Proficiency with a variety of communication formats and platforms, including collaborative and creative tools;
Skills in data analytics and visualization tools;
A commitment to government accountability and transparency.
The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.
Full Time
City of Portland Office of the Auditor is seeking applicants for a Limited Duration Elections Analyst
Salary: Minimum: $44.96/hour, $93,518.88/year Maximum: $55.28/hour, $114,987.60/year
Opening Date: 10/2/2023
Closing Date: 10/16/2023
THE POSITION:
The City Auditor’s Office is seeking a professional that is curious, analytical, and knowledgeable about strong democratic policies to assist in Portland’s transition to a new electoral system in 2024. This position will be critical to administering City elections procedures according to City charter, code, and state law during a time of change and growth for Portland’s elections. While this position is listed as limited duration through December 2024, the Office expects to make the position permanent in the next budget cycle.
As the sixth elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office promotes open and accountable government by providing impartial reviews and investigations, access to public information, and services for City government and the public. It employs nearly 40 staff members working in four divisions.
This position joins three elections staff in the City Elections Office and reports to the City Elections Officer. The Office oversees the city elections processes such as ballot qualification, petition and measure management, and elections results certification to the City Council. The Office also carries out services under the umbrella of Campaign Finance and Lobbying Regulations, including investigations and enforcement procedures. The Office provides information and training to candidates and voters and partners with other elections jurisdictions and City Offices to carryout open, accountable, and transparent City Elections. Ahead of the 2024 elections cycle, the Elections Office is working closely with the City’s Transition Team to carryout public education to inform voters of the 2022 voter approved city government reforms, including a new system of ranked choice voting and council election by geographic districts. The Elections Office will lead the implementation of the new system of elections and candidate education.
Responsibilities of the Elections Analyst include:
Assisting elections customers with filings, policies, and related compliance questions;
Exercising strong non-partisan decision-making and judgment at all times;
Collecting information required for ballot qualification and making recommendations;
Creating and delivering accessible information such as website content and giving presentations about elections, lobbying, and campaign finance;
Drafting and researching state and local public policies and guidance;
Working collaboratively with other City Offices, elected officials, legal professionals, and elections jurisdictions;
Conducting administrative investigations;
Collecting and analyzing data;
Applying a racial equity lens to projects and tasks and centering historically underserved communities in elections work;
Creating administrative processes and procedures such as project planning, documentation, and process improvement;
Demonstrating sound judgment, tact, and discretion in dealing with politically sensitive situations;
Translating complex information into plain language;
Communicating orally and in writing to a wide variety of individuals; and
Conducting community outreach to Citywide and culturally specific groups.
Successful candidates will have:
Knowledge of local government operations, administrative rules, and relevant local and state election law;
Demonstrated ability to work alongside staff in a positive, supportive, and reflective team environment;
Expertise in creating clear, concise, and comprehensive reports, correspondence, forms, and other documents involving administrative and technical data and to communicate complex topics to non-technical audiences;
Ability to communicate clearly, logically, and persuasively, both orally and in writing to a wide variety of audiences in a political environment;
Skills in customer service, in particular serving upset or otherwise difficult to serve customers with respect, patience, and empathy;
Ability to create and maintain relationships with community organizations led by and for communities of color and community leaders representing historically disenfranchised communities;
Proficiency with a variety of communication formats and platforms, including collaborative and creative tools;
Skills in data analytics and visualization tools;
A commitment to government accountability and transparency.
The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.
Portland Japanese Garden’s International Japanese Garden Training Center (TC) offers learners of all levels the opportunity to gain a deeper understanding of the Japanese garden and the other art forms connected to it. As the Garden’s educational wing and the only such program outside of Japan, TC teaches the traditional skills and techniques for creating and fostering Japanese gardens, while acquainting learners with the Garden’s cultural heart, in addition to offering a critical bridge to the repository of historical and academic knowledge through its global network of individuals and institutions. Learners range from elementary school students using haiku to express their thoughts and dreams, to general garden novice enthusiasts, to accomplished garden professionals and researchers. Workshops, themed tours, school programs, lectures, and professional-level programs including seminars and intensives take place at the Garden and offsite venues.
The Training Center Director (TC Director) reports to and assists the Arlene Schnitzer Curator of Culture, Art, and Education (Curator of CAE) in ensuring that the overall TC programmatic direction is aligned with the larger organizational mission and goals. The TC Director delivers this through creating curriculums for the TC and its programs in conjunction with the Garden Curator, while providing oversight for each of the activities/programs. These programs are expected to meet TC’s core standards and values and respond to the learning needs of a variety of participants from diverse backgrounds . The TC Director currently supervises a team of two, consisting of a Program Manager and Program Assistant.
The TC Director will initially be located at our remote office, just off the Sylvan exit of Highway 26, with the possibility to work remotely up to two days per week . Upon completion of the Institute campus (2025), located approximately 3 miles from Portland Japanese Garden, the TC Director’s office is anticipated to relocate to the Institute campus. Travel to and from PJG’s primary campus in Washington Park, and its soon-to-be-developed secondary campus in NW Portland, is expected.
COVID-19 Vaccination Policy: For the safety of our staff, volunteers, and guests, Portland Japanese Garden requires all staff and volunteers to be vaccinated against the COVID-19 virus, including the booster. Candidates must be fully vaccinated by their hire date and must provide proof of vaccination upon hire.
Primary Duties
Programmatic planning and curriculum development
In collaboration with the Garden Curator and Curator of CAE, plan TC’s year-to-year program schedule, with attention to scheduling, target audiences, programming by other departments, facility and resource availability and budget
Take a proactive role in identifying, proposing, and building collaborative and strategic partnerships with a wide range of individuals, organizations, local community groups, and national and international organizations relating to landscape architecture, Japanese gardens, and related arts
Create, carry out, evaluate, and, on an ongoing basis, refine curriculum structure and teaching materials for existing programs
Curate, organize, and present a themed public speaker series, collaborating with other departments on theme and focus as appropriate
Develop, implement, and continually refine and monitor accreditation, certification, and evaluation procedures with targeted professional associations for professional-level educational programs in the US and Japan
Work cooperatively and proactively with the Development department to help identify and solicit appropriate funding sources and, in collaboration with the Grants Administrator, work with other relevant departments to ensure that grants are correctly used and tracked
Procure, manage quality control, and supervise the work of outside contractors including educators, videographers, curriculum writers, and others as needed to support programs
The TC Director occasionally travels to Japan and elsewhere in the US to research programmatic possibilities and network with other cultural/academic/landscape professionals and other key partners to explore collaborative project possibilities through partnerships
Training facility maintenance/development
In collaboration with the Garden Curator and Curator of CAE, devise plans to maintain and refine the current TC facilities, both on-site and off-site, while identifying and developing new facilities according to TC and its participants’ growing needs
Provide assistance and advice on ways in which the new Japan Institute campus can better serve TC’s programmatic activities and the community at large
Outreach and communication
Collaborate with the Marketing department to develop and implement marketing strategies and communications materials for target audiences
Represent TC through outreach at events in the wider professional community to propagate TC’s mission and build a robust network while recruiting quality students
Produce monthly content for promoting TC’s programs through the Garden’s media channels including newsletter, magazine, website, and others
Supervise and manage the Program Manager and Assistant
Create, manage and track annual budgets and projected revenue and expenses.
Occasional other duties as assigned
Other Responsibilities
Familiarize oneself with the organization and the Employee Handbook
Get to know fellow staff members, developing trust, establishing credibility, encouraging teamwork, and creating an atmosphere of open, honest, two-way communication
Serve as a role model for Garden volunteers, providing support and encouragement to volunteers in their roles across the Garden
Maintain a high level of professionalism in manner and appearance
Adhere to Garden Dress Code (business casual)
Qualifications
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the position, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and qualifications for this role.
At least 5 years’ experience in research, both field and theoretical, on Japanese garden/landscape design and practice, with a successful track record in teaching and/or program development and management at vocational institution or other education-centered organizations
Bachelor's degree required
Excellent verbal, written, and interpersonal skills
Must be proficient in Microsoft Office, especially Outlook, Word, and Excel
Proficiency in Japanese or Spanish is a plus
Special Requirements
Must be able to remain in a stationary position and/or move about the Garden for several hours
Must be able to lift up to 25 lbs. on occasion
Occasional evening and weekend work required
Valid driver’s license and reliable vehicle to travel between the various Garden campuses (mileage reimbursement provided)
Compensation & Schedule
Salary: $75,000 - $85,000/year
This is a full-time, salaried position with 40 – 45 hours per week. Schedule is generally Monday through Friday, 8:30am to 5:00pm.
Benefits:
health, dental, and vision insurance (premium 100% covered for employees), with partial deductible reimbursement
401k plan (after 6 months, with 4% employer match after 1 year)
flexible spending accounts for medical and dependent care expenses
paid time off:
Vacation: 3 weeks per calendar year to start, with periodic increases per the employee handbook
Sick: 10 days per calendar year
Holidays: 10 holidays per year
free access to the Employee Assistance Program (EAP)
Applications
To apply, please submit a resume, cover letter, and three work-related references through our online Career Center . Incomplete applications will not be considered. Please no phone calls or hand delivered applications. Applications will be accepted until the position is filled.
Full Time
Portland Japanese Garden’s International Japanese Garden Training Center (TC) offers learners of all levels the opportunity to gain a deeper understanding of the Japanese garden and the other art forms connected to it. As the Garden’s educational wing and the only such program outside of Japan, TC teaches the traditional skills and techniques for creating and fostering Japanese gardens, while acquainting learners with the Garden’s cultural heart, in addition to offering a critical bridge to the repository of historical and academic knowledge through its global network of individuals and institutions. Learners range from elementary school students using haiku to express their thoughts and dreams, to general garden novice enthusiasts, to accomplished garden professionals and researchers. Workshops, themed tours, school programs, lectures, and professional-level programs including seminars and intensives take place at the Garden and offsite venues.
The Training Center Director (TC Director) reports to and assists the Arlene Schnitzer Curator of Culture, Art, and Education (Curator of CAE) in ensuring that the overall TC programmatic direction is aligned with the larger organizational mission and goals. The TC Director delivers this through creating curriculums for the TC and its programs in conjunction with the Garden Curator, while providing oversight for each of the activities/programs. These programs are expected to meet TC’s core standards and values and respond to the learning needs of a variety of participants from diverse backgrounds . The TC Director currently supervises a team of two, consisting of a Program Manager and Program Assistant.
The TC Director will initially be located at our remote office, just off the Sylvan exit of Highway 26, with the possibility to work remotely up to two days per week . Upon completion of the Institute campus (2025), located approximately 3 miles from Portland Japanese Garden, the TC Director’s office is anticipated to relocate to the Institute campus. Travel to and from PJG’s primary campus in Washington Park, and its soon-to-be-developed secondary campus in NW Portland, is expected.
COVID-19 Vaccination Policy: For the safety of our staff, volunteers, and guests, Portland Japanese Garden requires all staff and volunteers to be vaccinated against the COVID-19 virus, including the booster. Candidates must be fully vaccinated by their hire date and must provide proof of vaccination upon hire.
Primary Duties
Programmatic planning and curriculum development
In collaboration with the Garden Curator and Curator of CAE, plan TC’s year-to-year program schedule, with attention to scheduling, target audiences, programming by other departments, facility and resource availability and budget
Take a proactive role in identifying, proposing, and building collaborative and strategic partnerships with a wide range of individuals, organizations, local community groups, and national and international organizations relating to landscape architecture, Japanese gardens, and related arts
Create, carry out, evaluate, and, on an ongoing basis, refine curriculum structure and teaching materials for existing programs
Curate, organize, and present a themed public speaker series, collaborating with other departments on theme and focus as appropriate
Develop, implement, and continually refine and monitor accreditation, certification, and evaluation procedures with targeted professional associations for professional-level educational programs in the US and Japan
Work cooperatively and proactively with the Development department to help identify and solicit appropriate funding sources and, in collaboration with the Grants Administrator, work with other relevant departments to ensure that grants are correctly used and tracked
Procure, manage quality control, and supervise the work of outside contractors including educators, videographers, curriculum writers, and others as needed to support programs
The TC Director occasionally travels to Japan and elsewhere in the US to research programmatic possibilities and network with other cultural/academic/landscape professionals and other key partners to explore collaborative project possibilities through partnerships
Training facility maintenance/development
In collaboration with the Garden Curator and Curator of CAE, devise plans to maintain and refine the current TC facilities, both on-site and off-site, while identifying and developing new facilities according to TC and its participants’ growing needs
Provide assistance and advice on ways in which the new Japan Institute campus can better serve TC’s programmatic activities and the community at large
Outreach and communication
Collaborate with the Marketing department to develop and implement marketing strategies and communications materials for target audiences
Represent TC through outreach at events in the wider professional community to propagate TC’s mission and build a robust network while recruiting quality students
Produce monthly content for promoting TC’s programs through the Garden’s media channels including newsletter, magazine, website, and others
Supervise and manage the Program Manager and Assistant
Create, manage and track annual budgets and projected revenue and expenses.
Occasional other duties as assigned
Other Responsibilities
Familiarize oneself with the organization and the Employee Handbook
Get to know fellow staff members, developing trust, establishing credibility, encouraging teamwork, and creating an atmosphere of open, honest, two-way communication
Serve as a role model for Garden volunteers, providing support and encouragement to volunteers in their roles across the Garden
Maintain a high level of professionalism in manner and appearance
Adhere to Garden Dress Code (business casual)
Qualifications
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the position, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and qualifications for this role.
At least 5 years’ experience in research, both field and theoretical, on Japanese garden/landscape design and practice, with a successful track record in teaching and/or program development and management at vocational institution or other education-centered organizations
Bachelor's degree required
Excellent verbal, written, and interpersonal skills
Must be proficient in Microsoft Office, especially Outlook, Word, and Excel
Proficiency in Japanese or Spanish is a plus
Special Requirements
Must be able to remain in a stationary position and/or move about the Garden for several hours
Must be able to lift up to 25 lbs. on occasion
Occasional evening and weekend work required
Valid driver’s license and reliable vehicle to travel between the various Garden campuses (mileage reimbursement provided)
Compensation & Schedule
Salary: $75,000 - $85,000/year
This is a full-time, salaried position with 40 – 45 hours per week. Schedule is generally Monday through Friday, 8:30am to 5:00pm.
Benefits:
health, dental, and vision insurance (premium 100% covered for employees), with partial deductible reimbursement
401k plan (after 6 months, with 4% employer match after 1 year)
flexible spending accounts for medical and dependent care expenses
paid time off:
Vacation: 3 weeks per calendar year to start, with periodic increases per the employee handbook
Sick: 10 days per calendar year
Holidays: 10 holidays per year
free access to the Employee Assistance Program (EAP)
Applications
To apply, please submit a resume, cover letter, and three work-related references through our online Career Center . Incomplete applications will not be considered. Please no phone calls or hand delivered applications. Applications will be accepted until the position is filled.
The Position This position will develop a comprehensive technology strategy for the bureau. It will be key in ensuring a unified approach to technology at PWB, considering all groups when investments in technology are made, ensuring new technologies work cohesively with existing technology and data platforms, and that technology decisions are made as part of a comprehensive plan/program. The Technology Manager oversees four program areas:
Water Asset Management System: Implementation of a new asset management system that will replace PWB’s current work order system to support the lifecycle management of $16.3 billion worth of assets.
Cybersecurity: Develop and implement a cybersecurity Continuity of Operations Plan.
Smart Utility & Bureau Technology: Database and Application services management across bureau platforms.
Filtration Program: Oversight for Filtration Technology Workgroup.
About the Water Bureau: The Portland Water Bureau's 600 employees work together to serve almost a million people in the Portland area. The bureau values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public.
Full Time
The Position This position will develop a comprehensive technology strategy for the bureau. It will be key in ensuring a unified approach to technology at PWB, considering all groups when investments in technology are made, ensuring new technologies work cohesively with existing technology and data platforms, and that technology decisions are made as part of a comprehensive plan/program. The Technology Manager oversees four program areas:
Water Asset Management System: Implementation of a new asset management system that will replace PWB’s current work order system to support the lifecycle management of $16.3 billion worth of assets.
Cybersecurity: Develop and implement a cybersecurity Continuity of Operations Plan.
Smart Utility & Bureau Technology: Database and Application services management across bureau platforms.
Filtration Program: Oversight for Filtration Technology Workgroup.
About the Water Bureau: The Portland Water Bureau's 600 employees work together to serve almost a million people in the Portland area. The bureau values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public.
Portland Japanese Garden
Portland Japanese Garden, Southwest Kingston Avenue, Portland, OR, USA
Portland Japanese Garden – a 501(c)(3) non-profit in Portland, Oregon – is hiring for a Retail Manager (RM). The Retail Manager is responsible for overseeing all aspects of the Retail department, including overall staff development and management, financial budgeting, reporting, and optimizing the customer experience in adherence to Garden standards. The Retail Manager reports to the Director of Guest Experience (DGE). This position works from the primary Garden campus, located at 611 SW Kingston Ave.
The benefits packet for this position includes 100% employer-paid insurance premiums for medical, vision, and dental insurance and a 4% employer match on the 401k.
COVID-19 Vaccination Policy: For the safety of our staff, volunteers, and guests, Portland Japanese Garden requires all staff and volunteers to be vaccinated against the COVID-19 virus, including at least one booster shot. Candidates must be fully vaccinated by their hire date and must provide proof of vaccination upon hire.
Primary Duties
Staff Management
Mentor, coach, and develop Retail staff to promote a work environment where team members’ input and individual strengths are encouraged and valued, and performance issues or conflicts are addressed promptly and fairly
Oversee overall performance management, hiring, and training of Retail staff, ensuring guest experience is the primary focus
Create weekly schedules and manage staff timesheets
Develop and maintain department policies, procedures, and training resources
Responsible for overseeing and training Retail staff on POS procedures, cash handling, Garden policies/procedures, product knowledge/presentation, and customer service standards
Operations
Work as needed in the Garden Gift Shops (shops), developing knowledge of and ability to perform all front-of-house functions, ensuring functional continuity and being the primary role model for positive, proactive customer service
Serve as primary Retail Manager on Duty, which includes opening and closing the shops, troubleshooting POS or operational issues, and responding to guest concerns
Attend regular meetings with Retail leadership regarding staff management, Garden events or policies, product merchandising strategies, revenue goals, etc
Oversee inventory and shipping policies and procedures
Work closely with IT to maintain and make improvements to hardware and software
Oversee operational aspects, including installation, breakdown and inter-department coordination, of Behind the Shoji summer marketplace, “Garden” Gift Shop, and other retail Garden programs and exhibitions
Oversee the restocking/merchandising of shops, and in conjunction with the Director of Buying and Merchandising (DBM), ensure retail spaces are optimally merchandised and presentable in alignment with the aesthetics and mission of the Garden
Collaborate with Cultural and Exhibition Department Managers and DBM to integrate retail elements, when appropriate, into Garden programs and events
Collaborate with Director of Marketing and DBM to ensure Retail marketing collateral is in alignment with the aesthetics and mission of the Garden and maximizes sales
Collaborate with Garden curators to develop working knowledge of Japanese aesthetic and culture
Engage in external events/associations to develop department knowledge of retail and customer service trends
Financial
Responsible for evaluating and improving financial performance by meeting key sales and profit performance targets including revenue, capture rate, average sale per visitor, profit margin and shrinkage
Develop and manage annual Retail budget
Oversee end-of-month reports including Sales, COGS, Inventory Returned/Received and Ending Inventory Balance, and work closely with Finance department to ensure accuracy
In conjunction with Inventory Specialist and Finance Department, oversee and participate in annual physical inventory count process including preparation, counting, and rectifying any discrepancies
Oversee and participate in department deposit and cash handling procedures
Other periodic duties as assigned
Other Responsibilities
Familiarize oneself with the organization and the Employee Handbook
Get to know fellow staff members, developing trust, establishing credibility, encouraging teamwork, and creating an atmosphere of open, honest, two-way communication
Be welcoming and friendly with PJG volunteers, Board members, and visitors
Maintain a high level of professionalism in manner and appearance
Adhere to Garden Dress Code (business casual)
Qualifications
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the position, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and qualifications for this role.
Minimum four years retail experience, with at least two years in a management role
Proven track record of excellent customer service and effective team leadership skills
Excellent verbal and written English communication skills
Proficient on a computer, and in-depth knowledge of point-of-sale software and other programs such as Microsoft Word, Excel, and Outlook
Special Requirements
Flexible work schedule and able to accommodate changing Garden needs, including working occasional overtime
Must successfully complete first aid training, provided by the Garden
Must be comfortable lifting up to 40lbs
Must be able to remain in a standing position and/or move about the Gift Shops for several hours
Knowledge of Japanese culture and/or bilingual in Japanese is a plus
Current driver’s license; must be able to supply a satisfactory DMV report once hired
Compensation & Schedule
Wage: $55,000 - $65,000/year, depending on experience
This is a full-time, salaried position with 40-45 hours per week. Regular workdays vary but are generally Sunday-Thursday. Shifts are typically 8-9 hours (plus ½ hour lunch) between 7:30am–7:30pm but may be needed for occasional Friday/Saturday shifts and/or evenings
Benefits:
health, dental, and vision insurance (premium 100% covered for employees), with partial deductible reimbursement
401k plan (after 6 months, with 4% employer match after 1 year)
flexible spending accounts for medical and dependent care expenses
paid vacation, sick, and holiday time
free access to the Employee Assistance Program (EAP)
Transportation
The Garden is located at 611 SW Kingston Avenue, in Washington Park. Below are the transportation options for staff commuting to the Garden:
Parking: Staff may park in the pay-to-park spaces throughout Washington Park. The cost is $8/day, or staff may request parking permits from Washington Park. The Garden subsidizes a portion of the cost for parking permits; the cost for staff is $75/month during the high season (March – September) and $50/month during the low season (October – February).
Bus Passes: For staff who take public transit as their primary means of commuting to the Garden, we provide paid bus passes. Full-time staff receive a monthly TriMet pass, and part-time staff receive daily passes, based on their work schedule.
Transportation Stipend: Staff who take any form of alternative transit to get to work qualify for a $5 daily stipend. This includes taking public transit, walking, biking, carpooling, or getting dropped off. The only staff who do not qualify for the stipend are those who are receiving a bus pass through the Garden.
Applications
To apply, please submit a resume, cover letter, and three work-related references. Incomplete applications will not be considered. Please no phone calls or hand delivered applications. Applications will be accepted until the position is filled.
Full Time
Portland Japanese Garden – a 501(c)(3) non-profit in Portland, Oregon – is hiring for a Retail Manager (RM). The Retail Manager is responsible for overseeing all aspects of the Retail department, including overall staff development and management, financial budgeting, reporting, and optimizing the customer experience in adherence to Garden standards. The Retail Manager reports to the Director of Guest Experience (DGE). This position works from the primary Garden campus, located at 611 SW Kingston Ave.
The benefits packet for this position includes 100% employer-paid insurance premiums for medical, vision, and dental insurance and a 4% employer match on the 401k.
COVID-19 Vaccination Policy: For the safety of our staff, volunteers, and guests, Portland Japanese Garden requires all staff and volunteers to be vaccinated against the COVID-19 virus, including at least one booster shot. Candidates must be fully vaccinated by their hire date and must provide proof of vaccination upon hire.
Primary Duties
Staff Management
Mentor, coach, and develop Retail staff to promote a work environment where team members’ input and individual strengths are encouraged and valued, and performance issues or conflicts are addressed promptly and fairly
Oversee overall performance management, hiring, and training of Retail staff, ensuring guest experience is the primary focus
Create weekly schedules and manage staff timesheets
Develop and maintain department policies, procedures, and training resources
Responsible for overseeing and training Retail staff on POS procedures, cash handling, Garden policies/procedures, product knowledge/presentation, and customer service standards
Operations
Work as needed in the Garden Gift Shops (shops), developing knowledge of and ability to perform all front-of-house functions, ensuring functional continuity and being the primary role model for positive, proactive customer service
Serve as primary Retail Manager on Duty, which includes opening and closing the shops, troubleshooting POS or operational issues, and responding to guest concerns
Attend regular meetings with Retail leadership regarding staff management, Garden events or policies, product merchandising strategies, revenue goals, etc
Oversee inventory and shipping policies and procedures
Work closely with IT to maintain and make improvements to hardware and software
Oversee operational aspects, including installation, breakdown and inter-department coordination, of Behind the Shoji summer marketplace, “Garden” Gift Shop, and other retail Garden programs and exhibitions
Oversee the restocking/merchandising of shops, and in conjunction with the Director of Buying and Merchandising (DBM), ensure retail spaces are optimally merchandised and presentable in alignment with the aesthetics and mission of the Garden
Collaborate with Cultural and Exhibition Department Managers and DBM to integrate retail elements, when appropriate, into Garden programs and events
Collaborate with Director of Marketing and DBM to ensure Retail marketing collateral is in alignment with the aesthetics and mission of the Garden and maximizes sales
Collaborate with Garden curators to develop working knowledge of Japanese aesthetic and culture
Engage in external events/associations to develop department knowledge of retail and customer service trends
Financial
Responsible for evaluating and improving financial performance by meeting key sales and profit performance targets including revenue, capture rate, average sale per visitor, profit margin and shrinkage
Develop and manage annual Retail budget
Oversee end-of-month reports including Sales, COGS, Inventory Returned/Received and Ending Inventory Balance, and work closely with Finance department to ensure accuracy
In conjunction with Inventory Specialist and Finance Department, oversee and participate in annual physical inventory count process including preparation, counting, and rectifying any discrepancies
Oversee and participate in department deposit and cash handling procedures
Other periodic duties as assigned
Other Responsibilities
Familiarize oneself with the organization and the Employee Handbook
Get to know fellow staff members, developing trust, establishing credibility, encouraging teamwork, and creating an atmosphere of open, honest, two-way communication
Be welcoming and friendly with PJG volunteers, Board members, and visitors
Maintain a high level of professionalism in manner and appearance
Adhere to Garden Dress Code (business casual)
Qualifications
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the position, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and qualifications for this role.
Minimum four years retail experience, with at least two years in a management role
Proven track record of excellent customer service and effective team leadership skills
Excellent verbal and written English communication skills
Proficient on a computer, and in-depth knowledge of point-of-sale software and other programs such as Microsoft Word, Excel, and Outlook
Special Requirements
Flexible work schedule and able to accommodate changing Garden needs, including working occasional overtime
Must successfully complete first aid training, provided by the Garden
Must be comfortable lifting up to 40lbs
Must be able to remain in a standing position and/or move about the Gift Shops for several hours
Knowledge of Japanese culture and/or bilingual in Japanese is a plus
Current driver’s license; must be able to supply a satisfactory DMV report once hired
Compensation & Schedule
Wage: $55,000 - $65,000/year, depending on experience
This is a full-time, salaried position with 40-45 hours per week. Regular workdays vary but are generally Sunday-Thursday. Shifts are typically 8-9 hours (plus ½ hour lunch) between 7:30am–7:30pm but may be needed for occasional Friday/Saturday shifts and/or evenings
Benefits:
health, dental, and vision insurance (premium 100% covered for employees), with partial deductible reimbursement
401k plan (after 6 months, with 4% employer match after 1 year)
flexible spending accounts for medical and dependent care expenses
paid vacation, sick, and holiday time
free access to the Employee Assistance Program (EAP)
Transportation
The Garden is located at 611 SW Kingston Avenue, in Washington Park. Below are the transportation options for staff commuting to the Garden:
Parking: Staff may park in the pay-to-park spaces throughout Washington Park. The cost is $8/day, or staff may request parking permits from Washington Park. The Garden subsidizes a portion of the cost for parking permits; the cost for staff is $75/month during the high season (March – September) and $50/month during the low season (October – February).
Bus Passes: For staff who take public transit as their primary means of commuting to the Garden, we provide paid bus passes. Full-time staff receive a monthly TriMet pass, and part-time staff receive daily passes, based on their work schedule.
Transportation Stipend: Staff who take any form of alternative transit to get to work qualify for a $5 daily stipend. This includes taking public transit, walking, biking, carpooling, or getting dropped off. The only staff who do not qualify for the stipend are those who are receiving a bus pass through the Garden.
Applications
To apply, please submit a resume, cover letter, and three work-related references. Incomplete applications will not be considered. Please no phone calls or hand delivered applications. Applications will be accepted until the position is filled.
Portland Japanese Garden – a 501(c)(3) nonprofit in Portland, Oregon – is hiring for a Director of Human Resources (HR). The Director of HR is responsible for overseeing all HR functions of the organization, including hiring, onboarding, performance management, termination, compensation, benefits, and payroll. This role supports a current staff size of about 130 employees, across multiple campuses. The Director of HR is also responsible for overseeing the Human Resources Assistant, and reports to the Chief Financial Officer.
The Director of HR will initially be located at our remote office, just off the Sylvan exit of Highway 26, and may choose to work remotely up to two days per week. Upon completion of the Institute campus (2025), located approximately 3 miles from Portland Japanese Garden, the Director’s office is anticipated to relocate to the Institute campus. Travel to and from PJG’s primary campus in Washington Park, and its soon-to-be-developed secondary campus in NW Portland, is expected.
COVID-19 Vaccination Policy: For the safety of our staff, volunteers, and guests, Portland Japanese Garden requires all staff and volunteers to be vaccinated against the COVID-19 virus, including the initial booster vaccine. Candidates must be fully vaccinated by their hire date and must provide proof of vaccination upon hire.
Primary Duties
Lead key HR initiatives, including HR policies, recruitment, hiring, orientation, compensation analysis, talent development, and employee relations
Collaborate with Executive Team, by virtue of quarterly meetings, to understand the organization’s goals and strategies related to staffing, recruiting, performance management, and retention
Provide initial and ongoing training to managers relating to performance management of their staff and disciplinary matters, including proper documentation
Work with and advise managers on effective ways to motivate employees, communicate performance expectations, discuss employee performance, and recognize exemplary work
Actively promote an inclusive and equitable work environment, participate in the organization’s DEI committee, and propose policies and practices that support the organization’s DEI efforts
With assistance from the HR Assistant, oversee all aspects of the hiring and onboarding process, including conducting interviews and new-hire orientations
Direct employee concerns to appropriate responders in the organization, ensure these concerns or complaints have been appropriately addressed and documented, and all necessary follow-up has been completed
Work with insurance broker annually to negotiate renewal rates, and oversee benefits eligibility and enrollments, both during the annual open enrollment period, and as necessary for new hires
Oversee all benefit enrollments and related, which are processed by the HR Assistant
Process semi-monthly payroll, ensuring accuracy and timely submission (we currently use Paychex)
Serve as back-up for entering payroll, when HR Assistant is out on PTO
Provide ongoing training around company policies and procedures to staff
Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law; apply this knowledge to advocate for changes in policy, practice, and resources to the Executive Team
Ensure the Employee Handbook and internal forms are updated and consistent with current federal and state employment laws
Track leaves of absence and ensure compliance with all leave laws – including FMLA, OFLA, and ADA – and obtain and verify supporting medical paperwork and information
Process unemployment claims, and attend administrative hearings as needed
Conduct exit interviews and oversee the completion of termination checklists
Oversee the maintenance and organization of personnel files
Lead or facilitate Staff Hospitality Committee to plan staff events and parties
Develop and oversee budget for HR Department
Supervise and support the HR Assistant
Other periodic duties, as assigned
Other Responsibilities
Familiarize oneself with the organization and the Employee Handbook
Get to know fellow staff members, developing trust, establishing credibility, encouraging teamwork, and creating an atmosphere of open, honest, two-way communication
Be welcoming and friendly with PJG volunteers, Board members, and visitors
Maintain a high level of professionalism in manner and appearance
Adhere to Garden Dress Code (business casual)
Qualifications Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the position, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and qualifications for this role.
Minimum of 5 years of HR experience
Minimum of 2 years of supervisory experience
Prior experience in processing payroll preferred
Thorough knowledge of federal, state, and local employment laws
Ability to handle sensitive information and maintain a high level of confidentiality
Detail-oriented with exceptional organization skills
Excellent time management skills, with a proven ability to meet deadlines
Ability to remain flexible with shifting priorities
Strong interpersonal skills
Excellent verbal and written communication skills
Service orientation, actively looking for ways to help others
Proficient with Microsoft Office Suite (Outlook, Word, Excel)
Special Requirements
Must be able to remain in a stationary position and/or move about the Garden campuses for several hours
Valid driver’s license and reliable vehicle to travel between the various Garden campuses (mileage reimbursement provided)
Compensation & Schedule
Wage: $80,000-$85,000/year
This is a full-time, salaried-exempt position, 40-45 hours per week. Shifts are typically 8:30am-5:00pm, Monday – Friday (includes a 30-minutes lunch break).
Benefits:
health, dental, and vision insurance (premium 100% covered for employees), with partial deductible reimbursement
401k plan (after 6 months, with 4% employer match after 1 year)
flexible spending accounts for medical and dependent care expenses
paid vacation, sick, and holiday time
free access to the Employee Assistance Program (EAP)
Applications To apply, please submit a resume, cover letter, and three work-related references through our online Career Center . Incomplete applications will not be considered. Please no phone calls or hand delivered applications. Applications will be accepted until the position is filled.
Full Time
Portland Japanese Garden – a 501(c)(3) nonprofit in Portland, Oregon – is hiring for a Director of Human Resources (HR). The Director of HR is responsible for overseeing all HR functions of the organization, including hiring, onboarding, performance management, termination, compensation, benefits, and payroll. This role supports a current staff size of about 130 employees, across multiple campuses. The Director of HR is also responsible for overseeing the Human Resources Assistant, and reports to the Chief Financial Officer.
The Director of HR will initially be located at our remote office, just off the Sylvan exit of Highway 26, and may choose to work remotely up to two days per week. Upon completion of the Institute campus (2025), located approximately 3 miles from Portland Japanese Garden, the Director’s office is anticipated to relocate to the Institute campus. Travel to and from PJG’s primary campus in Washington Park, and its soon-to-be-developed secondary campus in NW Portland, is expected.
COVID-19 Vaccination Policy: For the safety of our staff, volunteers, and guests, Portland Japanese Garden requires all staff and volunteers to be vaccinated against the COVID-19 virus, including the initial booster vaccine. Candidates must be fully vaccinated by their hire date and must provide proof of vaccination upon hire.
Primary Duties
Lead key HR initiatives, including HR policies, recruitment, hiring, orientation, compensation analysis, talent development, and employee relations
Collaborate with Executive Team, by virtue of quarterly meetings, to understand the organization’s goals and strategies related to staffing, recruiting, performance management, and retention
Provide initial and ongoing training to managers relating to performance management of their staff and disciplinary matters, including proper documentation
Work with and advise managers on effective ways to motivate employees, communicate performance expectations, discuss employee performance, and recognize exemplary work
Actively promote an inclusive and equitable work environment, participate in the organization’s DEI committee, and propose policies and practices that support the organization’s DEI efforts
With assistance from the HR Assistant, oversee all aspects of the hiring and onboarding process, including conducting interviews and new-hire orientations
Direct employee concerns to appropriate responders in the organization, ensure these concerns or complaints have been appropriately addressed and documented, and all necessary follow-up has been completed
Work with insurance broker annually to negotiate renewal rates, and oversee benefits eligibility and enrollments, both during the annual open enrollment period, and as necessary for new hires
Oversee all benefit enrollments and related, which are processed by the HR Assistant
Process semi-monthly payroll, ensuring accuracy and timely submission (we currently use Paychex)
Serve as back-up for entering payroll, when HR Assistant is out on PTO
Provide ongoing training around company policies and procedures to staff
Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law; apply this knowledge to advocate for changes in policy, practice, and resources to the Executive Team
Ensure the Employee Handbook and internal forms are updated and consistent with current federal and state employment laws
Track leaves of absence and ensure compliance with all leave laws – including FMLA, OFLA, and ADA – and obtain and verify supporting medical paperwork and information
Process unemployment claims, and attend administrative hearings as needed
Conduct exit interviews and oversee the completion of termination checklists
Oversee the maintenance and organization of personnel files
Lead or facilitate Staff Hospitality Committee to plan staff events and parties
Develop and oversee budget for HR Department
Supervise and support the HR Assistant
Other periodic duties, as assigned
Other Responsibilities
Familiarize oneself with the organization and the Employee Handbook
Get to know fellow staff members, developing trust, establishing credibility, encouraging teamwork, and creating an atmosphere of open, honest, two-way communication
Be welcoming and friendly with PJG volunteers, Board members, and visitors
Maintain a high level of professionalism in manner and appearance
Adhere to Garden Dress Code (business casual)
Qualifications Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the position, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and qualifications for this role.
Minimum of 5 years of HR experience
Minimum of 2 years of supervisory experience
Prior experience in processing payroll preferred
Thorough knowledge of federal, state, and local employment laws
Ability to handle sensitive information and maintain a high level of confidentiality
Detail-oriented with exceptional organization skills
Excellent time management skills, with a proven ability to meet deadlines
Ability to remain flexible with shifting priorities
Strong interpersonal skills
Excellent verbal and written communication skills
Service orientation, actively looking for ways to help others
Proficient with Microsoft Office Suite (Outlook, Word, Excel)
Special Requirements
Must be able to remain in a stationary position and/or move about the Garden campuses for several hours
Valid driver’s license and reliable vehicle to travel between the various Garden campuses (mileage reimbursement provided)
Compensation & Schedule
Wage: $80,000-$85,000/year
This is a full-time, salaried-exempt position, 40-45 hours per week. Shifts are typically 8:30am-5:00pm, Monday – Friday (includes a 30-minutes lunch break).
Benefits:
health, dental, and vision insurance (premium 100% covered for employees), with partial deductible reimbursement
401k plan (after 6 months, with 4% employer match after 1 year)
flexible spending accounts for medical and dependent care expenses
paid vacation, sick, and holiday time
free access to the Employee Assistance Program (EAP)
Applications To apply, please submit a resume, cover letter, and three work-related references through our online Career Center . Incomplete applications will not be considered. Please no phone calls or hand delivered applications. Applications will be accepted until the position is filled.
Transportation Planners (City Planners II) serve as project coordinators or lead planners on complex and often politically sensitive transportation planning projects or significant technical transportation studies, with responsibility from inception to completion of all projects or study activities. Responsibilities of the City Planner II (Transportation) include: performing advanced professional transportation planning, policy development, and project coordination; coordinating multiple projects and/or a single complex project; representing PBOT on projects with other Portland bureaus or partner agencies; providing technical support to advisory committees or PBOT/City leadership; planning and implementing public involvement activities; and providing technical support to competitive transportation funding efforts. Incumbents are expected to apply their technical expertise and exercise sound independent judgment and initiative in developing solutions and making recommendations to resolve problems consistent with legal regulatory and policy provisions. Work is performed both independently and in a team environment.
What you'll get to do:
Develop transportation plans and projects in support of City goals, with a particular emphasis on equity, climate, safety, and access, for:
Area and corridor planning, such as In Motion Plans and corridor plans like Hawthorne Pave and Paint, 82nd Avenue Civic Corridor and land use and transportation efforts such as Montgomery Park land use plan and streetcar extension.
Advancing the bureau’s Capital Delivery program, by supporting the Planning and Project Development stages via identifying projects, securing funding and refining designs.
Addressing disparities in outcomes and lived experience from using the city and region’s transportation system.
For more information, please visit our website:
https://www.governmentjobs.com/careers/portlandor/jobs/4120583/city-planner-ii-transportation-planner-ii-city-transportation?keywords=Planner%20II%20&pagetype=jobOpportunitiesJobs
Full Time
Transportation Planners (City Planners II) serve as project coordinators or lead planners on complex and often politically sensitive transportation planning projects or significant technical transportation studies, with responsibility from inception to completion of all projects or study activities. Responsibilities of the City Planner II (Transportation) include: performing advanced professional transportation planning, policy development, and project coordination; coordinating multiple projects and/or a single complex project; representing PBOT on projects with other Portland bureaus or partner agencies; providing technical support to advisory committees or PBOT/City leadership; planning and implementing public involvement activities; and providing technical support to competitive transportation funding efforts. Incumbents are expected to apply their technical expertise and exercise sound independent judgment and initiative in developing solutions and making recommendations to resolve problems consistent with legal regulatory and policy provisions. Work is performed both independently and in a team environment.
What you'll get to do:
Develop transportation plans and projects in support of City goals, with a particular emphasis on equity, climate, safety, and access, for:
Area and corridor planning, such as In Motion Plans and corridor plans like Hawthorne Pave and Paint, 82nd Avenue Civic Corridor and land use and transportation efforts such as Montgomery Park land use plan and streetcar extension.
Advancing the bureau’s Capital Delivery program, by supporting the Planning and Project Development stages via identifying projects, securing funding and refining designs.
Addressing disparities in outcomes and lived experience from using the city and region’s transportation system.
For more information, please visit our website:
https://www.governmentjobs.com/careers/portlandor/jobs/4120583/city-planner-ii-transportation-planner-ii-city-transportation?keywords=Planner%20II%20&pagetype=jobOpportunitiesJobs
The Information Security Analyst is responsible for assisting the Information Security team and Architects by monitoring, analyzing, maintaining and documenting assigned security technologies, and providing City cybersecurity compliance support services. The successful candidate will be able to effectively and efficiently work in a culturally and gender diverse workplace. As a Information Security Analyst, you will:
Develop and maintain technology access and audit controls, cybersecurity standards and processes.
Monitor and respond to alerts across cybersecurity systems.
Contribute to cybersecurity best practices in support of the City’s information security architecture and compliance programs.
Successful candidates must pass a comprehensive police background investigation and be able to work in a culturally and gender diverse workplace.
For more information, please visit our website.
https://www.governmentjobs.com/careers/portlandor/jobs/4113089/information-security-analyst-information-systems-technical-analyst-iii-general?keywords=Information%20&pagetype=jobOpportunitiesJobs
Full Time
The Information Security Analyst is responsible for assisting the Information Security team and Architects by monitoring, analyzing, maintaining and documenting assigned security technologies, and providing City cybersecurity compliance support services. The successful candidate will be able to effectively and efficiently work in a culturally and gender diverse workplace. As a Information Security Analyst, you will:
Develop and maintain technology access and audit controls, cybersecurity standards and processes.
Monitor and respond to alerts across cybersecurity systems.
Contribute to cybersecurity best practices in support of the City’s information security architecture and compliance programs.
Successful candidates must pass a comprehensive police background investigation and be able to work in a culturally and gender diverse workplace.
For more information, please visit our website.
https://www.governmentjobs.com/careers/portlandor/jobs/4113089/information-security-analyst-information-systems-technical-analyst-iii-general?keywords=Information%20&pagetype=jobOpportunitiesJobs
The Bureau of Technology Services (BTS) is seeking a Principal Information Systems Analyst (PISA) to join our ServiceNow Team, which handles all administration, operation, and support for our cloud-based ServiceNow platform. Additionally, the team handles development tasks in conjunction with an implementation partner for larger or more complex projects.
As a ServiceNow Admin, you will:
Manage and support day-to-day the ServiceNow core platform including ITSM, CMDB, asset, and Discovery, assisting with MID server configuration and LDAP sync, and supporting end users.
Perform the ongoing operational tasks needed to keep ServiceNow instances stable and healthy, including reviewing the Instance Security Center, logs, performance information for issues that need to be resolved, planning and execution for system patches, and upgrades to keep in sync with ServiceNow’s releases. BTS is currently at the Utah version.
Full Time
The Bureau of Technology Services (BTS) is seeking a Principal Information Systems Analyst (PISA) to join our ServiceNow Team, which handles all administration, operation, and support for our cloud-based ServiceNow platform. Additionally, the team handles development tasks in conjunction with an implementation partner for larger or more complex projects.
As a ServiceNow Admin, you will:
Manage and support day-to-day the ServiceNow core platform including ITSM, CMDB, asset, and Discovery, assisting with MID server configuration and LDAP sync, and supporting end users.
Perform the ongoing operational tasks needed to keep ServiceNow instances stable and healthy, including reviewing the Instance Security Center, logs, performance information for issues that need to be resolved, planning and execution for system patches, and upgrades to keep in sync with ServiceNow’s releases. BTS is currently at the Utah version.
This Analyst III position will manage the City of Portland's FERC hydroelectric project relicensing process on behalf of the Portland Water Bureau and the Bureau of Hydroelectric Power. The position will coordinate the City’s interdisciplinary relicensing team of internal staff and consultants to achieve regulatory milestones necessary to obtain a new operating license and allow the City to continue hydropower production in the Bull Run Watershed.
A major component of this work involves directing development of several key regulatory documents and supporting the Water Bureau and the Bureau of Hydroelectric Power to negotiate with state and federal regulatory agencies responsible for environmental protection, including the National Marine Fisheries Service, Oregon Department of Fish and Wildlife, and Oregon Department of Environmental Quality. Alignment of new license terms with the City’s water supply responsibilities and associated regulatory compliance agreements is a key aspect of successfully obtaining a new license.
You’ll be working within a dedicated interdisciplinary team that puts into daily practice the Water Bureau’s commitment to careful stewardship of the natural resources entrusted to our care, the financial resources of our community, and the commitment to meet the rule and the spirit of applicable regulations.
Full Time
This Analyst III position will manage the City of Portland's FERC hydroelectric project relicensing process on behalf of the Portland Water Bureau and the Bureau of Hydroelectric Power. The position will coordinate the City’s interdisciplinary relicensing team of internal staff and consultants to achieve regulatory milestones necessary to obtain a new operating license and allow the City to continue hydropower production in the Bull Run Watershed.
A major component of this work involves directing development of several key regulatory documents and supporting the Water Bureau and the Bureau of Hydroelectric Power to negotiate with state and federal regulatory agencies responsible for environmental protection, including the National Marine Fisheries Service, Oregon Department of Fish and Wildlife, and Oregon Department of Environmental Quality. Alignment of new license terms with the City’s water supply responsibilities and associated regulatory compliance agreements is a key aspect of successfully obtaining a new license.
You’ll be working within a dedicated interdisciplinary team that puts into daily practice the Water Bureau’s commitment to careful stewardship of the natural resources entrusted to our care, the financial resources of our community, and the commitment to meet the rule and the spirit of applicable regulations.
City Auditor’s Office Job Announcement (External)
Elections and Special Programs Manager (Auditor - Supervisor II)
Opens: Monday, May 15, 2023
Closes: Monday, June 5, 2023
Salary Range: $77,376 – $140,025.60
The Position
The City Auditor’s Office is seeking an Elections and Special Programs Manager who will primarily oversee the Elections Office and lead or collaborate on other special projects office wide. The Manager will use strong project management skills to manage the current elections, campaign finance, and lobbying functions of the Elections Office while planning for the expansion of the Elections Office from City charter reforms approved by voters in 2022. These include changing how Portlanders vote (by district through ranked-choice voting) and introducing a new set of responsibilities for the Auditor’s Office to administer periodic voter education beginning in 2025. While elections will be the key focal point of this Manager’s portfolio, no prior experience in elections is required as the staff this position oversees will serve as the Elections Officer and content experts. Instead, we are looking for a seasoned project manager and supervisor, who also has experience working with policies and/or legal regulations. Additionally, it is preferred that the incumbent has experience conducting investigations.
The Elections and Special Programs Manager will report to the Chief Deputy Auditor and supervise the Elections Officer and Elections Coordinator. It is anticipated that over the next two fiscal years, the number of direct reports will increase as the team takes on new responsibilities. In partnership with Chief Deputy Auditor and Elections Office staff, this position will help determine the extent of the Elections team’s expansion and serve as a critical lead in advocating for resources, building the positions, and supporting onboarding of the newly hired team.
Successful candidates will demonstrate:
experience in project management, supervision;
understanding of and commitment to the work of the Auditor’s Office; and a
commitment to fostering a positive, supportive and respectful working environment.
To Qualify
Three documents are required for a complete application : 1) a resume, 2) a cover letter and 3) a written exercise. Omitting any of these documents will disqualify potential applicants from consideration.
1) Resume
List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them.
2) Cover Letter
Describe how you meet the following minimum qualifications , which are required to be successful in this position. Where possible, connect items in your resume to demonstrate how you meet these qualifications. It is advised that you use the numbered list below to ensure you respond to each item. Skipping any of the items will disqualify your application from further consideration, so please complete your cover letter with care.
Four years of progressively responsible experience in a public agency or field related to the Auditor’s Office and/or in program management, including one year of experience in a supervisory role; OR a combination of education and experience in the areas of elections, campaign finance, voter education, or project or program management in a public agency.
Knowledge of principles and practices of program management, evaluation, and fields related to the mission and purpose of the Auditor’s Office;
Ability to plan, organize, and assign work to staff;
Ability to make decisions within established policies and procedures that influence the daily operations of the unit and the work of others;
Ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines;
Ability to communicate clearly, logically, and persuasively, both orally and in writing;
Ability to communicate cross-culturally and facilitate inclusive participation in Auditor’s Office programs and activities by communities of color and people traditionally underrepresented in local decision-making;
Ability to establish and maintain effective working relationships with managers and staff, elected officials, government representatives, and others; and
Ability to supervise a multicultural workforce, promote an equitable workplace environment, and apply equitable program practices to diverse and complex services.
If you meet these preferred qualifications , please briefly describe how in your cover letter.
Experience conducting and/or overseeing investigations of any kind (examples may include HR, compliance, etc.);
Experience in community engagement, education, or elections; and
Knowledge of City Code, City Charter and applicable State of Oregon statutes.
3) Writing exercise
In addition to the cover letter and resume, please submit an essay describing 1) your experiences or participation with any of the following, and 2) what you learned from them:
exposure to racial inequities and actions you took to help resolve them;
steps taken to make workplaces and/or public spaces inclusive;
experiences as a member of a historically underrepresented group in government decision-making;
experiences living, working with, and/or interacting with individuals from diverse backgrounds and identities;
experiences ensuring equitable and inclusive workplace operations and/or program outcomes.
If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position.
The Recruitment Process
Applicants must submit their resume, cover letter, and writing exercise through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your application materials should not exceed a total of five pages. Please do not include materials not requested.
Recruitment Timeline (subject to change)
Application period: May 15 – June 5
Applications reviewed: Week of June 5
First interviews: June 13-15, 2023
Second interviews: June 21-22, 2023
Job offer: June 28, 2023
Additional Information
Auditor’s Office Mission: The mission of the Auditor’s Office is to promote open and accountable government by providing independent and impartial reviews, access to public information, and services for City government and the public.
Salary range/Pay equity : Per the Oregon State Pay Equity Law, individual salaries are determined based on the experience and education listed in a candidate’s resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure an offer is reflective of all directly related and equivalent experience.
Language pay differential : Auditor’s Office employees who speak one or more languages in addition to English, may be eligible to receive additional compensation if they qualify and use their language skills to assist the community.
Employee benefits : The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. Find more information on the City of Portland's benefits here: Benefits Information | The City of Portland, Oregon .
Civil Service : This position is in the Classified Service and subject to Civil Service provisions. It also is subject to the Human Resources Administrative Rules for the Auditor’s Office, City Charter, and Code.
Work status : Non-citizen applicants must be authorized to work in the United States at the time of application.
Work location : The position is based in City Hall, 1221 SW 4th Ave. The Auditor’s Office is currently operating in a hybrid schedule of in-person and remote work.
Veteran’s preference : If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile (if applicable), as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
Equal employment opportunity : It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Disability, Pregnancy, and Religious Accommodations : If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s) and would like to request a reasonable accommodation when applying for this job, contact Administrative Specialist Andrew Bryans at Andrew.Bryans@portlandoregon.gov .
Technical assistance : If you have questions about how to apply or require any assistance in submitting your application, please contact Administrative Specialist Andrew Bryans at Andrew.Bryans@portlandoregon.gov .
For more information about the Auditor’s Office: https://www.portland.gov/auditor/
Full Time
City Auditor’s Office Job Announcement (External)
Elections and Special Programs Manager (Auditor - Supervisor II)
Opens: Monday, May 15, 2023
Closes: Monday, June 5, 2023
Salary Range: $77,376 – $140,025.60
The Position
The City Auditor’s Office is seeking an Elections and Special Programs Manager who will primarily oversee the Elections Office and lead or collaborate on other special projects office wide. The Manager will use strong project management skills to manage the current elections, campaign finance, and lobbying functions of the Elections Office while planning for the expansion of the Elections Office from City charter reforms approved by voters in 2022. These include changing how Portlanders vote (by district through ranked-choice voting) and introducing a new set of responsibilities for the Auditor’s Office to administer periodic voter education beginning in 2025. While elections will be the key focal point of this Manager’s portfolio, no prior experience in elections is required as the staff this position oversees will serve as the Elections Officer and content experts. Instead, we are looking for a seasoned project manager and supervisor, who also has experience working with policies and/or legal regulations. Additionally, it is preferred that the incumbent has experience conducting investigations.
The Elections and Special Programs Manager will report to the Chief Deputy Auditor and supervise the Elections Officer and Elections Coordinator. It is anticipated that over the next two fiscal years, the number of direct reports will increase as the team takes on new responsibilities. In partnership with Chief Deputy Auditor and Elections Office staff, this position will help determine the extent of the Elections team’s expansion and serve as a critical lead in advocating for resources, building the positions, and supporting onboarding of the newly hired team.
Successful candidates will demonstrate:
experience in project management, supervision;
understanding of and commitment to the work of the Auditor’s Office; and a
commitment to fostering a positive, supportive and respectful working environment.
To Qualify
Three documents are required for a complete application : 1) a resume, 2) a cover letter and 3) a written exercise. Omitting any of these documents will disqualify potential applicants from consideration.
1) Resume
List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them.
2) Cover Letter
Describe how you meet the following minimum qualifications , which are required to be successful in this position. Where possible, connect items in your resume to demonstrate how you meet these qualifications. It is advised that you use the numbered list below to ensure you respond to each item. Skipping any of the items will disqualify your application from further consideration, so please complete your cover letter with care.
Four years of progressively responsible experience in a public agency or field related to the Auditor’s Office and/or in program management, including one year of experience in a supervisory role; OR a combination of education and experience in the areas of elections, campaign finance, voter education, or project or program management in a public agency.
Knowledge of principles and practices of program management, evaluation, and fields related to the mission and purpose of the Auditor’s Office;
Ability to plan, organize, and assign work to staff;
Ability to make decisions within established policies and procedures that influence the daily operations of the unit and the work of others;
Ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines;
Ability to communicate clearly, logically, and persuasively, both orally and in writing;
Ability to communicate cross-culturally and facilitate inclusive participation in Auditor’s Office programs and activities by communities of color and people traditionally underrepresented in local decision-making;
Ability to establish and maintain effective working relationships with managers and staff, elected officials, government representatives, and others; and
Ability to supervise a multicultural workforce, promote an equitable workplace environment, and apply equitable program practices to diverse and complex services.
If you meet these preferred qualifications , please briefly describe how in your cover letter.
Experience conducting and/or overseeing investigations of any kind (examples may include HR, compliance, etc.);
Experience in community engagement, education, or elections; and
Knowledge of City Code, City Charter and applicable State of Oregon statutes.
3) Writing exercise
In addition to the cover letter and resume, please submit an essay describing 1) your experiences or participation with any of the following, and 2) what you learned from them:
exposure to racial inequities and actions you took to help resolve them;
steps taken to make workplaces and/or public spaces inclusive;
experiences as a member of a historically underrepresented group in government decision-making;
experiences living, working with, and/or interacting with individuals from diverse backgrounds and identities;
experiences ensuring equitable and inclusive workplace operations and/or program outcomes.
If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position.
The Recruitment Process
Applicants must submit their resume, cover letter, and writing exercise through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your application materials should not exceed a total of five pages. Please do not include materials not requested.
Recruitment Timeline (subject to change)
Application period: May 15 – June 5
Applications reviewed: Week of June 5
First interviews: June 13-15, 2023
Second interviews: June 21-22, 2023
Job offer: June 28, 2023
Additional Information
Auditor’s Office Mission: The mission of the Auditor’s Office is to promote open and accountable government by providing independent and impartial reviews, access to public information, and services for City government and the public.
Salary range/Pay equity : Per the Oregon State Pay Equity Law, individual salaries are determined based on the experience and education listed in a candidate’s resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure an offer is reflective of all directly related and equivalent experience.
Language pay differential : Auditor’s Office employees who speak one or more languages in addition to English, may be eligible to receive additional compensation if they qualify and use their language skills to assist the community.
Employee benefits : The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. Find more information on the City of Portland's benefits here: Benefits Information | The City of Portland, Oregon .
Civil Service : This position is in the Classified Service and subject to Civil Service provisions. It also is subject to the Human Resources Administrative Rules for the Auditor’s Office, City Charter, and Code.
Work status : Non-citizen applicants must be authorized to work in the United States at the time of application.
Work location : The position is based in City Hall, 1221 SW 4th Ave. The Auditor’s Office is currently operating in a hybrid schedule of in-person and remote work.
Veteran’s preference : If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile (if applicable), as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
Equal employment opportunity : It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Disability, Pregnancy, and Religious Accommodations : If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s) and would like to request a reasonable accommodation when applying for this job, contact Administrative Specialist Andrew Bryans at Andrew.Bryans@portlandoregon.gov .
Technical assistance : If you have questions about how to apply or require any assistance in submitting your application, please contact Administrative Specialist Andrew Bryans at Andrew.Bryans@portlandoregon.gov .
For more information about the Auditor’s Office: https://www.portland.gov/auditor/