About Namchak
The Namchak Foundation promotes the growth, study, and practices of the Namchak lineage of Tibetan Buddhism. Namchak helps people from all backgrounds increase happiness and meaning in their lives through meditation practice, community, and retreat, whether they are Buddhist or not.
Namchak LLC is a Missoula, Montana-based company supporting the activities and mission of the Foundation.
The Opportunity and Key Responsibilities
Namchak LLC is looking for a Managing Director to lead this multifaceted and unique endeavor that includes the creation of a web of student groups across the nation, an online supported educational program, and the construction of a retreat complex.
Reporting to a three-member Executive Committee, the Managing Director will lead the day to day operations including supervision of the staff, oversight of the Retreat Ranch build-out, and support of Education and Outreach programs. It will be the Managing Director’s responsibility to support the teams in successfully implementing the strategic plan, meeting goals on time, and within the approved budgets. Every bit as important will be working collaboratively across the organization to ensure a healthy culture and business practices that align and reflect Namchak’s mission and values.
Ideal Candidate Profile
We seek a manager with a collaborative, nurturing nature who will respect Namchak’s vision and goals, and embrace its core values of peace, respect, openness, compassion, honesty, and patience. A guide and mentor at heart, the ideal candidate is a proven people manager and community builder. Strategic and self-motivated, the ideal candidate is able to work independently as well as with the support of the executive leadership team, consultants, volunteers, and fellow staff.
With a successful track record leading operations and teams in multifaceted organizations, the ideal candidat e has strong communications skills to convey the importance of the mission and the transformative educational experience that Namchak’s courses, conversations, and connections can provide. They have the emotional intelligence to support the Executive team and staff to manifest our vision in our authentic and kind dealings with each other as human beings and to sound that same note in the world.
We work with a diverse student body and we are looking for an appreciation of people of diverse ethnicities and orientations.
A full position profile can be found here .
Qualifications Summary
A minimum of five years of executive level managerial experience in a dynamic, multi-faceted environment
Operational leadership track record, strong strategic thinking, and an ability to manage multiple priorities
Proven leadership that embodies respect, teamwork, and collaboration from a diverse and dedicated staff
Demonstrated budget development expertise and the proven ability to interpret, forecast, and manage financial statements
A track-record of backing decisions and assertions with evidence, facts, and data
An undergraduate degree is required
Given the nature and purpose of our organization, we are looking for someone who has a personal meditation practice, and an interest in personal growth is desired
Commensurate with experience, compensation will include an excellent benefits package and salary within the mid $100,000s range.
TO BE CONSIDERED
Please submit your resume and cover letter expressing your passion for the mission and fit for the role via Waldron’s candidate web portal .
The Namchak LLC is an equal opportunity employer.
Applicants who contribute to this diversity are strongly encouraged to apply.
The search for a Managing Director for the Namchak LLC is being assisted by a team from Waldron:
Melissa Merritt
Principal
Direct: 206.792.4300
melissam@waldronhr.com
Eliza Kinrose
Engagement Manager
Direct: 415.529.2057
eliza@waldronhr.com
Joanne Machin
Senior Associate
Direct: 206.792.4219
joanne@waldronhr.com
Full Time
About Namchak
The Namchak Foundation promotes the growth, study, and practices of the Namchak lineage of Tibetan Buddhism. Namchak helps people from all backgrounds increase happiness and meaning in their lives through meditation practice, community, and retreat, whether they are Buddhist or not.
Namchak LLC is a Missoula, Montana-based company supporting the activities and mission of the Foundation.
The Opportunity and Key Responsibilities
Namchak LLC is looking for a Managing Director to lead this multifaceted and unique endeavor that includes the creation of a web of student groups across the nation, an online supported educational program, and the construction of a retreat complex.
Reporting to a three-member Executive Committee, the Managing Director will lead the day to day operations including supervision of the staff, oversight of the Retreat Ranch build-out, and support of Education and Outreach programs. It will be the Managing Director’s responsibility to support the teams in successfully implementing the strategic plan, meeting goals on time, and within the approved budgets. Every bit as important will be working collaboratively across the organization to ensure a healthy culture and business practices that align and reflect Namchak’s mission and values.
Ideal Candidate Profile
We seek a manager with a collaborative, nurturing nature who will respect Namchak’s vision and goals, and embrace its core values of peace, respect, openness, compassion, honesty, and patience. A guide and mentor at heart, the ideal candidate is a proven people manager and community builder. Strategic and self-motivated, the ideal candidate is able to work independently as well as with the support of the executive leadership team, consultants, volunteers, and fellow staff.
With a successful track record leading operations and teams in multifaceted organizations, the ideal candidat e has strong communications skills to convey the importance of the mission and the transformative educational experience that Namchak’s courses, conversations, and connections can provide. They have the emotional intelligence to support the Executive team and staff to manifest our vision in our authentic and kind dealings with each other as human beings and to sound that same note in the world.
We work with a diverse student body and we are looking for an appreciation of people of diverse ethnicities and orientations.
A full position profile can be found here .
Qualifications Summary
A minimum of five years of executive level managerial experience in a dynamic, multi-faceted environment
Operational leadership track record, strong strategic thinking, and an ability to manage multiple priorities
Proven leadership that embodies respect, teamwork, and collaboration from a diverse and dedicated staff
Demonstrated budget development expertise and the proven ability to interpret, forecast, and manage financial statements
A track-record of backing decisions and assertions with evidence, facts, and data
An undergraduate degree is required
Given the nature and purpose of our organization, we are looking for someone who has a personal meditation practice, and an interest in personal growth is desired
Commensurate with experience, compensation will include an excellent benefits package and salary within the mid $100,000s range.
TO BE CONSIDERED
Please submit your resume and cover letter expressing your passion for the mission and fit for the role via Waldron’s candidate web portal .
The Namchak LLC is an equal opportunity employer.
Applicants who contribute to this diversity are strongly encouraged to apply.
The search for a Managing Director for the Namchak LLC is being assisted by a team from Waldron:
Melissa Merritt
Principal
Direct: 206.792.4300
melissam@waldronhr.com
Eliza Kinrose
Engagement Manager
Direct: 415.529.2057
eliza@waldronhr.com
Joanne Machin
Senior Associate
Direct: 206.792.4219
joanne@waldronhr.com
Planned Parenthood Columbia Willamette
Portland, OR, USA
Planned Parenthood Columbia Willamette (PPCW) is committed to providing, promoting, and protecting access to sexual and reproductive health care in Oregon and Southwest Washington. Since 1963, PPCW has provided a broad range of sexual and reproductive health care, including family planning, preventative care, and other medical services; trained and educated community members on issues of sexuality; and advocated for the protection of reproductive rights and freedom in Oregon and Southwest Washington. Each year, more than 58,000 women, men and teens visit a PPCW health center, located in NE and SE Portland, Milwaukie, Beaverton, Salem, and Bend, Oregon; and Vancouver, Washington.
The Revenue Cycle Director leads Planned Parenthood Columbia Willamette’s (PPCW) revenue cycle operations by providing operational leadership, oversight, evaluation, analysis, and direction to enable sustainable growth and optimization of PPCW’s client base, revenue, and market share in a manner consistent with overall organizational mission, goals, and objectives and in compliance with state and federal laws and regulations.
The Revenue Cycle Director leads PPCW revenue cycle staff members and acts as the primary liaison between the third-party billing vendor and PPCW. The Revenue Cycle Director coordinates with Patient Services management and staff members to optimize the revenue cycle-related functions conducted in the Health Centers and / or Call Centers.
The Revenue Cycle Director identifies and evaluates opportunities for new revenue sources and lost revenue through analysis of revenue cycle metrics, strategic partnerships, and business development. The Revenue Cycle Director identifies, develops, and implements performance metrics and provides ongoing analysis and tracking to Executive, Finance, and Patient Services management.
Essential Functions :
Review, revise, and/or implement policies and procedures for all revenue cycle processes, collaborating with Patient Services and PPCW’s third-party billing vendor as appropriate, to ensure that PPCW is maximizing billing and collections, while remaining in compliance with federal, state, and HIPAA privacy and security laws and regulations; the terms of PPCW payer contracts; and in alignment with Planned Parenthood’s mission. This includes pricing, coding, eligibility and prior authorization checks, charge entry, claim submission, payment posting, denials management, bad debt & collections, appeals processing, credit balance resolution, and accounts receivable management.
Act as key liaison between third-party billing vendor and PPCW; ensure that the vendor provides required detailed data as well as synthesizes it into key messages via executive dashboards and reports.
Oversee the work of the third-party billing vendor, including audits of their work and regular review of their processes to ensure accuracy and compliance with their contract and applicable state and federal laws and regulations.
Work closely with Patient Services management and staff members and the training department to train staff, as well as define and implement procedures on front-end processes such as data collection, point of service patient collections, and insurance verification; create tools that can be used by staff to support efficient revenue cycle processes.
In conjunction with the Vice President of Finance, evaluate and implement technological tools to improve efficiency and productivity in the management of fee schedules, payer contracts, and accounts receivable.
Develop and report on benchmarks and key indicators of revenue cycle functions to be reported on various timeframes including daily, weekly, and monthly basis and to various audiences including the Board, senior management and PPCW staff members; ensure metrics are continuously measured, monitored and improved; identify solutions for improving results for benchmarks not meeting established goals.
Analyze data requirements of billing and finance staff and senior management, and create and produce a range of reports to address these needs, including rejection reports, error reports, accounts receivable reports, revenue forecasts, and ad hoc reports.
Interact on an ongoing basis with PPCW’s payers to ensure maximum and accurate reimbursement and to address problems that may arise.
Analyze reimbursements from all sources, including carrier reimbursement exception reporting and follow up, pending claims analysis, and denials management.
In partnership with Human Resources Department and PPCW’s third-party billing vendor, provide periodic oversight to ensure PPCW’s healthcare practitioners are properly credentialed in a timely manner.
Analyze accounts receivable data (such as days outstanding in accounts receivable, percent of accounts over 90 days old, bad debt percentages, etc.), extract it into meaningful presentations, and communicate the results, as well as identify problem sources and develop an action plan for continuous improvement.
Collaborate with Patient Services in the planning, implementation, administration and evaluation of PPCW’s service processes to maximize cost-effectiveness, revenue, and customer service; take initiative to collaborate with other Planned Parenthood affiliates in projects that have the potential to generate revenue, improve services, or reduce costs.
Participate in the development of the Patient Services department long range and annual work plans / budgets related to revenue cycle processes; work with senior management, regional directors, health center managers and lead clinicians in support of implementation of annual and strategic plans.
Provide support of Title X program grants and reports; ensure tasks related to Title X productivity and financials are aligned with affiliate’s strategic mission.
Minimum Qualifications :
Bachelor’s degree in accounting, finance or related field; or equivalent combination of education and experience.
Five (5) years revenue cycle management experience.
Three (3) years of supervision experience including hiring, training and evaluation.
Thorough understanding of third-party payer contracts, Medicaid reimbursement, provider enrollment and compliance.
Excellent understanding of medical practice management, with thorough knowledge of CPT and ICD-10 billing codes.
Strong knowledge of Oregon & Washington Medicaid programs and regulations.
Planned Parenthood Columbia Willamette is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment. We do not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, marital status, age, mental or physical disability, genetic information, application for workers’ compensation benefits, use of statutory protected leave, veteran or military status, pregnancy, union activity, or any other characteristic or status protected by applicable federal, state or local laws. Planned Parenthood is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.
Full Time
Planned Parenthood Columbia Willamette (PPCW) is committed to providing, promoting, and protecting access to sexual and reproductive health care in Oregon and Southwest Washington. Since 1963, PPCW has provided a broad range of sexual and reproductive health care, including family planning, preventative care, and other medical services; trained and educated community members on issues of sexuality; and advocated for the protection of reproductive rights and freedom in Oregon and Southwest Washington. Each year, more than 58,000 women, men and teens visit a PPCW health center, located in NE and SE Portland, Milwaukie, Beaverton, Salem, and Bend, Oregon; and Vancouver, Washington.
The Revenue Cycle Director leads Planned Parenthood Columbia Willamette’s (PPCW) revenue cycle operations by providing operational leadership, oversight, evaluation, analysis, and direction to enable sustainable growth and optimization of PPCW’s client base, revenue, and market share in a manner consistent with overall organizational mission, goals, and objectives and in compliance with state and federal laws and regulations.
The Revenue Cycle Director leads PPCW revenue cycle staff members and acts as the primary liaison between the third-party billing vendor and PPCW. The Revenue Cycle Director coordinates with Patient Services management and staff members to optimize the revenue cycle-related functions conducted in the Health Centers and / or Call Centers.
The Revenue Cycle Director identifies and evaluates opportunities for new revenue sources and lost revenue through analysis of revenue cycle metrics, strategic partnerships, and business development. The Revenue Cycle Director identifies, develops, and implements performance metrics and provides ongoing analysis and tracking to Executive, Finance, and Patient Services management.
Essential Functions :
Review, revise, and/or implement policies and procedures for all revenue cycle processes, collaborating with Patient Services and PPCW’s third-party billing vendor as appropriate, to ensure that PPCW is maximizing billing and collections, while remaining in compliance with federal, state, and HIPAA privacy and security laws and regulations; the terms of PPCW payer contracts; and in alignment with Planned Parenthood’s mission. This includes pricing, coding, eligibility and prior authorization checks, charge entry, claim submission, payment posting, denials management, bad debt & collections, appeals processing, credit balance resolution, and accounts receivable management.
Act as key liaison between third-party billing vendor and PPCW; ensure that the vendor provides required detailed data as well as synthesizes it into key messages via executive dashboards and reports.
Oversee the work of the third-party billing vendor, including audits of their work and regular review of their processes to ensure accuracy and compliance with their contract and applicable state and federal laws and regulations.
Work closely with Patient Services management and staff members and the training department to train staff, as well as define and implement procedures on front-end processes such as data collection, point of service patient collections, and insurance verification; create tools that can be used by staff to support efficient revenue cycle processes.
In conjunction with the Vice President of Finance, evaluate and implement technological tools to improve efficiency and productivity in the management of fee schedules, payer contracts, and accounts receivable.
Develop and report on benchmarks and key indicators of revenue cycle functions to be reported on various timeframes including daily, weekly, and monthly basis and to various audiences including the Board, senior management and PPCW staff members; ensure metrics are continuously measured, monitored and improved; identify solutions for improving results for benchmarks not meeting established goals.
Analyze data requirements of billing and finance staff and senior management, and create and produce a range of reports to address these needs, including rejection reports, error reports, accounts receivable reports, revenue forecasts, and ad hoc reports.
Interact on an ongoing basis with PPCW’s payers to ensure maximum and accurate reimbursement and to address problems that may arise.
Analyze reimbursements from all sources, including carrier reimbursement exception reporting and follow up, pending claims analysis, and denials management.
In partnership with Human Resources Department and PPCW’s third-party billing vendor, provide periodic oversight to ensure PPCW’s healthcare practitioners are properly credentialed in a timely manner.
Analyze accounts receivable data (such as days outstanding in accounts receivable, percent of accounts over 90 days old, bad debt percentages, etc.), extract it into meaningful presentations, and communicate the results, as well as identify problem sources and develop an action plan for continuous improvement.
Collaborate with Patient Services in the planning, implementation, administration and evaluation of PPCW’s service processes to maximize cost-effectiveness, revenue, and customer service; take initiative to collaborate with other Planned Parenthood affiliates in projects that have the potential to generate revenue, improve services, or reduce costs.
Participate in the development of the Patient Services department long range and annual work plans / budgets related to revenue cycle processes; work with senior management, regional directors, health center managers and lead clinicians in support of implementation of annual and strategic plans.
Provide support of Title X program grants and reports; ensure tasks related to Title X productivity and financials are aligned with affiliate’s strategic mission.
Minimum Qualifications :
Bachelor’s degree in accounting, finance or related field; or equivalent combination of education and experience.
Five (5) years revenue cycle management experience.
Three (3) years of supervision experience including hiring, training and evaluation.
Thorough understanding of third-party payer contracts, Medicaid reimbursement, provider enrollment and compliance.
Excellent understanding of medical practice management, with thorough knowledge of CPT and ICD-10 billing codes.
Strong knowledge of Oregon & Washington Medicaid programs and regulations.
Planned Parenthood Columbia Willamette is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment. We do not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, marital status, age, mental or physical disability, genetic information, application for workers’ compensation benefits, use of statutory protected leave, veteran or military status, pregnancy, union activity, or any other characteristic or status protected by applicable federal, state or local laws. Planned Parenthood is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.
California Academy of Sciences
55 Music Concourse Drive, San Francisco, CA, USA
POSITION SUMMARY: The California Academy of Sciences is looking for an Associate Accountant to be a key member of the Accounting team. We are seeking a team member who is ready to learn, grow, and contribute to our organization. You will participate in various areas of the accounting process including accounts receivable, month-end close, regulatory filings, and financial statement reporting.
Everything we do in the accounting department is focused on providing valuable insight to our internal business partners. The way we provide insight and support is by delivering timely and accurate financial information, building trust that fosters collaborative relationships, and anticipating and responding to the needs of the Academy.
The California Academy of Sciences welcomes people of all backgrounds, identities, and beliefs to join us in achieving our mission to explore, explain, and sustain life. We place diversity, equity, and inclusion at the heart of our recruiting efforts and strive to build a culture centered on mutual respect, equal treatment, and the opportunity to succeed.
ESSENTIAL DUTIES AND FUNCTIONS:
Record journal entries timely and prepare supporting schedules to ensure a clean audit trail for all manual journal entries
Prepare account analyses and reconciliations in accordance with company guidelines
Research or analyze variances as compared to budget and last year
Analyze financial statement items
Prepare management reports
Develop working relationships with business partners and serve as first point of contact
Prepare working papers for audit support
Participate in the documentation of accounting process narratives
Assist in process improvement projects
Assist in processing payroll
Attend to ad-hoc requests
Follow all Academy safety regulations
Other duties as assigned
MINIMUM QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: A qualified candidate will have a combination of the following experience and/or equivalent education:
Degree in Business with concentration in Accounting, working toward passing the CPA exam
Minimum GPA of 3.0
0-3 years of relevant accounting experience
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of Excel
Excellent verbal and written communications: able to deal with staff, management and outside contacts in a cooperative and professional manner, both in person and on the telephone
Strong grasp of fundamental accounting concepts
Basic knowledge of Generally Accepted Accounting Principles (GAAP)
Must work effectively as a member of a team
LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups or individuals. Bilingual (spoken and/or written) in Spanish, Cantonese, Mandarin, or other non-English language preferred.
PHYSICAL DEMANDS & WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, sit, walk, reach with hands and arms, and talk or hear. Must be able to lift 50 lbs. Must be able to perform repetitive motions 95% of the time.
APPLICATION INSTRUCTIONS: Please submit your cover letter and resume online at https://calacademy.snaphire.com Note that the recruitment timeline for positions vary and depend on many factors, so it is impossible to accurately predict when a position will close. We appreciate your patience during this process. No phone calls please.
The California Academy of Sciences will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).
The California Academy of Sciences is an Equal Opportunity Employer and is committed to ensure that all employees and applicants receive equal consideration and treatment, regardless of race, color, creed, gender (including gender identity or gender expression), religion, marital or domestic partner status, age, national origin or ancestry, physical, mental or medical disability, sex, sexual orientation, citizenship, military service status, veteran status, or any other characteristic protected by state or federal law or local ordinance.
The California Academy of Sciences is a non-smoking facility. There is also no smoking in Golden Gate Park.
Full Time
POSITION SUMMARY: The California Academy of Sciences is looking for an Associate Accountant to be a key member of the Accounting team. We are seeking a team member who is ready to learn, grow, and contribute to our organization. You will participate in various areas of the accounting process including accounts receivable, month-end close, regulatory filings, and financial statement reporting.
Everything we do in the accounting department is focused on providing valuable insight to our internal business partners. The way we provide insight and support is by delivering timely and accurate financial information, building trust that fosters collaborative relationships, and anticipating and responding to the needs of the Academy.
The California Academy of Sciences welcomes people of all backgrounds, identities, and beliefs to join us in achieving our mission to explore, explain, and sustain life. We place diversity, equity, and inclusion at the heart of our recruiting efforts and strive to build a culture centered on mutual respect, equal treatment, and the opportunity to succeed.
ESSENTIAL DUTIES AND FUNCTIONS:
Record journal entries timely and prepare supporting schedules to ensure a clean audit trail for all manual journal entries
Prepare account analyses and reconciliations in accordance with company guidelines
Research or analyze variances as compared to budget and last year
Analyze financial statement items
Prepare management reports
Develop working relationships with business partners and serve as first point of contact
Prepare working papers for audit support
Participate in the documentation of accounting process narratives
Assist in process improvement projects
Assist in processing payroll
Attend to ad-hoc requests
Follow all Academy safety regulations
Other duties as assigned
MINIMUM QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: A qualified candidate will have a combination of the following experience and/or equivalent education:
Degree in Business with concentration in Accounting, working toward passing the CPA exam
Minimum GPA of 3.0
0-3 years of relevant accounting experience
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of Excel
Excellent verbal and written communications: able to deal with staff, management and outside contacts in a cooperative and professional manner, both in person and on the telephone
Strong grasp of fundamental accounting concepts
Basic knowledge of Generally Accepted Accounting Principles (GAAP)
Must work effectively as a member of a team
LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups or individuals. Bilingual (spoken and/or written) in Spanish, Cantonese, Mandarin, or other non-English language preferred.
PHYSICAL DEMANDS & WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, sit, walk, reach with hands and arms, and talk or hear. Must be able to lift 50 lbs. Must be able to perform repetitive motions 95% of the time.
APPLICATION INSTRUCTIONS: Please submit your cover letter and resume online at https://calacademy.snaphire.com Note that the recruitment timeline for positions vary and depend on many factors, so it is impossible to accurately predict when a position will close. We appreciate your patience during this process. No phone calls please.
The California Academy of Sciences will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).
The California Academy of Sciences is an Equal Opportunity Employer and is committed to ensure that all employees and applicants receive equal consideration and treatment, regardless of race, color, creed, gender (including gender identity or gender expression), religion, marital or domestic partner status, age, national origin or ancestry, physical, mental or medical disability, sex, sexual orientation, citizenship, military service status, veteran status, or any other characteristic protected by state or federal law or local ordinance.
The California Academy of Sciences is a non-smoking facility. There is also no smoking in Golden Gate Park.
Position: Finance and Administration Manager
Reporting to: Leah Field, Managing Director
Location: Cambridge & Concord Massachusetts
ABOUT AMERICAN PROMISE
American Promise empowers, inspires, and organizes Americans to take action where we live to win the 28th Amendment to the US Constitution so that people, not money, govern America.
American Promise’s mission is shared by our two affiliated organizations, American Promise, Inc a non-profit 501(c)4 and American Promise Education Fund, Inc a non-profit 501(c)3. Together, we are executing a ten-year strategic game-plan to win the 28th Amendment to combat systemic corruption, limit the power of concentrated money in elections, and secure the equal rights and responsibilities of all Americans to fair representation, an equal vote, free speech, and participation in effective self-government. Our strategy fills gaps, unifies, supports and leverages aligned organizations and efforts, educates, and builds effective cross-partisan action in our states and communities to empower the super-majority of Americans who favor our cause to succeed.
American Promise is a fast-growing start-up, with 150,000 Americans in every state served by a committed, hard-working staff, a distinguished Advisory Council and a strong board. More at http://www.americanpromise.net/
POSITION SUMMARY
The Finance and Administration Manager is responsible for planning, coordinating, and managing procedures and systems that support the financial, human resource, and business administration areas of the two organizations. She/he/they will work autonomously to develop and maintain financial procedures, bookkeeping, filings, and record keeping to enable business operations and produce accurate and timely reports. The position is full-time, 40-hours per week.
POSITION RESPONSIBILITIES
Financial Management (~75%)
Develop a firm understanding of the organization’s 501(c)4 activities and our affiliated organization’s 501(c)3 activities and associated cost share agreement to develop an accounting system that supports accurate monthly tracking and reporting
Upgrade and implement an appropriate system of financial policies, internal controls, accounting standards, and procedures
Manage the overall finances and bookkeeping for each organization including accounts payable and receivable, loan repayments, inventory and capital assets, banking, and payroll functions
Provide monthly financial reporting and analysis of financial statements to the Managing Director
Ensure that financial data and cash flow are steady and support operational requirements
Assist the Managing Director with the annual budget process
Work with CPA firm to coordinate and lead the annual financial review and/or audit and completion of the 990 information returns
Prepare and distribute vendor 1099 forms
Work closely with the Development Manager to handle revenue and expenses for all development initiatives, including but not limited to:
Monitoring all grant budgets and grant-related financial information
Producing financial reports to support grant applications
Processing and tracking all forms of donations; tracking use of restricted funds; producing revenue and expense reports
Reconciling financial information between the organization’s accounting database and development database monthly
Business Administration (~10%) Complete and file all requisite federal, state, local, registration, and other forms required for the uninterrupted performance of business operations including but not limited to charity registrations, insurance applications, census and employment reporting, annual reports, and board meeting minutes
Provide oversight of facilities, vendors, and contracts, and establish and manage vendor accounts and relationships
Supervise the work of the Administrative Assistant
Human Resources Administration (~10%) Manage HR programs and policies, including talent acquisition, employment processing, compensation, health and welfare benefits, records management, safety and health, and AA/EEO compliance
Comply with federal, state, and local legal requirements by staying up-to-date on legislation; enforcing adherence to requirements; advising management on needed actions; and ensure organizational conformation with applicable HR related regulations
Work with third party administrator/agent to administrate health insurance and other benefits programs that best fit the organization’s needs and abilities
Ensure that recruiting processes are consistent, streamlined, and in line with increasing the diversity of the organization’s staff with qualified individuals
Establish and manage a comprehensive training program to educate employees regarding staff tools, policies, and procedures
Ensure employee handbook, policies and procedures and employee onboarding meet regulatory compliances and support the organization’s mission and strategy
Ensure that employees are completing timesheets accurately and on a set schedule
Information Management (~5%) Collaborate with the Digital and Information Systems Department staff to develop, execute and supervise plans, policies, and practices that control, protect and enhance the value of organizational data and information assets throughout their life cycles
Ensure the smooth and adequate flow of information within the company to facilitate other business operations by Establishing and managing a comprehensive training program to educate employees on the processes and technology that provide control over the structure, processing, delivery and usage of information required for organizational activities, and their role in using and maintaining the data within the system
Following up periodically on data integrity and the effectiveness and efficiency of the chosen information management systems
Ensure that corporate, financial, personnel, and business administration data is available, accurate, complete and secure
REQUIRED SKILLS & QUALIFICATIONS
Minimum of a BA, finance degree
Minimum 5 years experience in bookkeeping, non-profit preferred
Minimum 1 year experience in using QuickBooks Online
Proficient with all Microsoft Office applications, advanced ability with Excel preferred
Proficient with standard Google Drive applications, familiarity with Google for Nonprofits and Team Drive environment preferred
Experience with Salesforce preferred
Experience with having final accountability for the quality and content of all financial data, reporting and audit coordination for a small organization or large division
Experience with having final accountability for complying with all local, state, and federal requirements for the operation of a legal business entity in good standing
Experience with handling sensitive financial and personnel information with integrity and confidentiality
Ability to anticipate and solve problems through researching possible solutions, performing cost-benefit analyses, and making well-informed recommendations on how to proceed
Ability and desire to fill professional knowledge gaps through research and seizing learning opportunities
Ability and desire to learn new software programs and improved methods for completing work
Ability to think conceptually and identify patterns and connections and underlying issues
The ideal candidate:
Demonstrates keen analytic, organization and problem-solving skills which support and enable sound decision making
Possesses excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
Is detail oriented and can be trusted to complete error-free work in bookkeeping and completing forms
Is curious, self-directed, and takes initiative
Is committed to achieving the mission of American Promise
COMPENSATION AND BENEFITS
$45-55k, commensurate with experience
Health insurance
Flexible spending account (FSA) for pre-tax benefits
Paid two-weeks vacation, holidays, personal, and sick leave
TO APPLY
Please submit a cover letter and resume to Susan Muller at susanm@americanpromise.net
American Promise celebrates the diversity of our nation and seeks to build a team that reflects that diversity. We welcome and encourage all qualified applicants who share that vision.
Full Time
Position: Finance and Administration Manager
Reporting to: Leah Field, Managing Director
Location: Cambridge & Concord Massachusetts
ABOUT AMERICAN PROMISE
American Promise empowers, inspires, and organizes Americans to take action where we live to win the 28th Amendment to the US Constitution so that people, not money, govern America.
American Promise’s mission is shared by our two affiliated organizations, American Promise, Inc a non-profit 501(c)4 and American Promise Education Fund, Inc a non-profit 501(c)3. Together, we are executing a ten-year strategic game-plan to win the 28th Amendment to combat systemic corruption, limit the power of concentrated money in elections, and secure the equal rights and responsibilities of all Americans to fair representation, an equal vote, free speech, and participation in effective self-government. Our strategy fills gaps, unifies, supports and leverages aligned organizations and efforts, educates, and builds effective cross-partisan action in our states and communities to empower the super-majority of Americans who favor our cause to succeed.
American Promise is a fast-growing start-up, with 150,000 Americans in every state served by a committed, hard-working staff, a distinguished Advisory Council and a strong board. More at http://www.americanpromise.net/
POSITION SUMMARY
The Finance and Administration Manager is responsible for planning, coordinating, and managing procedures and systems that support the financial, human resource, and business administration areas of the two organizations. She/he/they will work autonomously to develop and maintain financial procedures, bookkeeping, filings, and record keeping to enable business operations and produce accurate and timely reports. The position is full-time, 40-hours per week.
POSITION RESPONSIBILITIES
Financial Management (~75%)
Develop a firm understanding of the organization’s 501(c)4 activities and our affiliated organization’s 501(c)3 activities and associated cost share agreement to develop an accounting system that supports accurate monthly tracking and reporting
Upgrade and implement an appropriate system of financial policies, internal controls, accounting standards, and procedures
Manage the overall finances and bookkeeping for each organization including accounts payable and receivable, loan repayments, inventory and capital assets, banking, and payroll functions
Provide monthly financial reporting and analysis of financial statements to the Managing Director
Ensure that financial data and cash flow are steady and support operational requirements
Assist the Managing Director with the annual budget process
Work with CPA firm to coordinate and lead the annual financial review and/or audit and completion of the 990 information returns
Prepare and distribute vendor 1099 forms
Work closely with the Development Manager to handle revenue and expenses for all development initiatives, including but not limited to:
Monitoring all grant budgets and grant-related financial information
Producing financial reports to support grant applications
Processing and tracking all forms of donations; tracking use of restricted funds; producing revenue and expense reports
Reconciling financial information between the organization’s accounting database and development database monthly
Business Administration (~10%) Complete and file all requisite federal, state, local, registration, and other forms required for the uninterrupted performance of business operations including but not limited to charity registrations, insurance applications, census and employment reporting, annual reports, and board meeting minutes
Provide oversight of facilities, vendors, and contracts, and establish and manage vendor accounts and relationships
Supervise the work of the Administrative Assistant
Human Resources Administration (~10%) Manage HR programs and policies, including talent acquisition, employment processing, compensation, health and welfare benefits, records management, safety and health, and AA/EEO compliance
Comply with federal, state, and local legal requirements by staying up-to-date on legislation; enforcing adherence to requirements; advising management on needed actions; and ensure organizational conformation with applicable HR related regulations
Work with third party administrator/agent to administrate health insurance and other benefits programs that best fit the organization’s needs and abilities
Ensure that recruiting processes are consistent, streamlined, and in line with increasing the diversity of the organization’s staff with qualified individuals
Establish and manage a comprehensive training program to educate employees regarding staff tools, policies, and procedures
Ensure employee handbook, policies and procedures and employee onboarding meet regulatory compliances and support the organization’s mission and strategy
Ensure that employees are completing timesheets accurately and on a set schedule
Information Management (~5%) Collaborate with the Digital and Information Systems Department staff to develop, execute and supervise plans, policies, and practices that control, protect and enhance the value of organizational data and information assets throughout their life cycles
Ensure the smooth and adequate flow of information within the company to facilitate other business operations by Establishing and managing a comprehensive training program to educate employees on the processes and technology that provide control over the structure, processing, delivery and usage of information required for organizational activities, and their role in using and maintaining the data within the system
Following up periodically on data integrity and the effectiveness and efficiency of the chosen information management systems
Ensure that corporate, financial, personnel, and business administration data is available, accurate, complete and secure
REQUIRED SKILLS & QUALIFICATIONS
Minimum of a BA, finance degree
Minimum 5 years experience in bookkeeping, non-profit preferred
Minimum 1 year experience in using QuickBooks Online
Proficient with all Microsoft Office applications, advanced ability with Excel preferred
Proficient with standard Google Drive applications, familiarity with Google for Nonprofits and Team Drive environment preferred
Experience with Salesforce preferred
Experience with having final accountability for the quality and content of all financial data, reporting and audit coordination for a small organization or large division
Experience with having final accountability for complying with all local, state, and federal requirements for the operation of a legal business entity in good standing
Experience with handling sensitive financial and personnel information with integrity and confidentiality
Ability to anticipate and solve problems through researching possible solutions, performing cost-benefit analyses, and making well-informed recommendations on how to proceed
Ability and desire to fill professional knowledge gaps through research and seizing learning opportunities
Ability and desire to learn new software programs and improved methods for completing work
Ability to think conceptually and identify patterns and connections and underlying issues
The ideal candidate:
Demonstrates keen analytic, organization and problem-solving skills which support and enable sound decision making
Possesses excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
Is detail oriented and can be trusted to complete error-free work in bookkeeping and completing forms
Is curious, self-directed, and takes initiative
Is committed to achieving the mission of American Promise
COMPENSATION AND BENEFITS
$45-55k, commensurate with experience
Health insurance
Flexible spending account (FSA) for pre-tax benefits
Paid two-weeks vacation, holidays, personal, and sick leave
TO APPLY
Please submit a cover letter and resume to Susan Muller at susanm@americanpromise.net
American Promise celebrates the diversity of our nation and seeks to build a team that reflects that diversity. We welcome and encourage all qualified applicants who share that vision.
The Organization
Created in 2008 from the sale of a regional hospital system, Empire Health Foundation’s (EHF) purpose is to transform their eight-county service area into Washington state’s healthiest region. EHF invests in several unique public-private partnerships that are creating measurable, sustainable health improvements.
EHF believes that health is about more than just medicine; health outcomes are influenced by external factors such as the availability of resources to meet daily needs like food and shelter, access to quality education and job training, and access to job opportunities. Their work is aimed at addressing these problems upstream, investing in sustainable systems change that results in healthier, more vibrant communities. EHF invests in ideas and organizations that improve access, education, research, public policy, and wellness to result in a measurably healthier region.
The Opportunity
EHF is hiring a new Chief Financial Officer (CFO) to oversee all financial, risk, and compliance matters for our finance team. In this newly created role, the CFO will report to EHF’s President, be a member of the executive leadership team, and be a trusted advisor and key resource for each of the Executive Directors and their Boards of Directors. This person will draw upon their highly collaborative and adaptive leadership style to develop and maintain a successful, results-driven relationship with each Executive Director. The CFO will also build the strength of their accounting department, especially in the areas of compliance and analysis.
Specifically, the CFO will be responsible for:
Informing and advising colleagues on the senior leadership team in the areas of finance, accounting, treasury, audit, short- and long- term forecasting, and strategic financial modeling.
Leading a high-performing shared services finance team led by two Controllers, and be accountable for monthly financial reporting, consolidations, budgeting and forecasting, billing and revenue management, and a clean annual audit.
Managing risk, compliance, and internal controls.
Oversight of all grants and contracts.
Read more about the organization, ideal candidate, and minimum qualifications in the full position profile: https://waldronhr.com/searches/empire-health-foundation
Qualifications
Bachelors’ degree in accounting or finance or equivalent; a CPA designation is preferred.
10+ years of progressive experience in accounting or finance.
Financial management of state contracts.
State and/or federal Office of Finance Management (OFM) reporting and compliance.
Excellent financial modeling, budgeting, and forecasting skills, as well as experience managing high performing teams through change and growth.
GAAP accounting expertise and experience with consolidated financial reporting.
An understanding of nonprofit accounting, government accounting, and grant accounting. Healthcare and Medicaid experience is a plus.
Experience with a Tier 1 or Tier 2 ERP system is required. Experience leading a new system implementation is an asset.
Demonstrated success leading finance in a complex, multi-unit organization is essential.
To Be Considered
EHF is committed to diversity and to continually cultivating an inclusive, multicultural work environment. Our commitment to equity and diversity is in our recruiting and hiring practices and is the backbone of all of our work. We encourage all qualified candidates to apply.
The search for a CFO is being assisted by a team from Waldron. Cover letters should be addressed to Mikkell Jackson Roeland (Search Director) and be thoughtfully crafted to articulate your interest in the position and fit for the role.
The application portal and complete position profile describing the ideal candidate can be found online at: https://waldronhr.com/searches/empire-health-foundation
Full Time
The Organization
Created in 2008 from the sale of a regional hospital system, Empire Health Foundation’s (EHF) purpose is to transform their eight-county service area into Washington state’s healthiest region. EHF invests in several unique public-private partnerships that are creating measurable, sustainable health improvements.
EHF believes that health is about more than just medicine; health outcomes are influenced by external factors such as the availability of resources to meet daily needs like food and shelter, access to quality education and job training, and access to job opportunities. Their work is aimed at addressing these problems upstream, investing in sustainable systems change that results in healthier, more vibrant communities. EHF invests in ideas and organizations that improve access, education, research, public policy, and wellness to result in a measurably healthier region.
The Opportunity
EHF is hiring a new Chief Financial Officer (CFO) to oversee all financial, risk, and compliance matters for our finance team. In this newly created role, the CFO will report to EHF’s President, be a member of the executive leadership team, and be a trusted advisor and key resource for each of the Executive Directors and their Boards of Directors. This person will draw upon their highly collaborative and adaptive leadership style to develop and maintain a successful, results-driven relationship with each Executive Director. The CFO will also build the strength of their accounting department, especially in the areas of compliance and analysis.
Specifically, the CFO will be responsible for:
Informing and advising colleagues on the senior leadership team in the areas of finance, accounting, treasury, audit, short- and long- term forecasting, and strategic financial modeling.
Leading a high-performing shared services finance team led by two Controllers, and be accountable for monthly financial reporting, consolidations, budgeting and forecasting, billing and revenue management, and a clean annual audit.
Managing risk, compliance, and internal controls.
Oversight of all grants and contracts.
Read more about the organization, ideal candidate, and minimum qualifications in the full position profile: https://waldronhr.com/searches/empire-health-foundation
Qualifications
Bachelors’ degree in accounting or finance or equivalent; a CPA designation is preferred.
10+ years of progressive experience in accounting or finance.
Financial management of state contracts.
State and/or federal Office of Finance Management (OFM) reporting and compliance.
Excellent financial modeling, budgeting, and forecasting skills, as well as experience managing high performing teams through change and growth.
GAAP accounting expertise and experience with consolidated financial reporting.
An understanding of nonprofit accounting, government accounting, and grant accounting. Healthcare and Medicaid experience is a plus.
Experience with a Tier 1 or Tier 2 ERP system is required. Experience leading a new system implementation is an asset.
Demonstrated success leading finance in a complex, multi-unit organization is essential.
To Be Considered
EHF is committed to diversity and to continually cultivating an inclusive, multicultural work environment. Our commitment to equity and diversity is in our recruiting and hiring practices and is the backbone of all of our work. We encourage all qualified candidates to apply.
The search for a CFO is being assisted by a team from Waldron. Cover letters should be addressed to Mikkell Jackson Roeland (Search Director) and be thoughtfully crafted to articulate your interest in the position and fit for the role.
The application portal and complete position profile describing the ideal candidate can be found online at: https://waldronhr.com/searches/empire-health-foundation
San Diego Association of Governments - SANDAG
San Diego, CA, USA
Financial Monitoring and Review
SANDAG has great pride in being a fiscally responsible public agency and has implemented rigorous accounting processes and financial reporting procedures to monitor expenses, encumbrances, grant funds, and project budgets, and accurately document various types of financial transactions. The agency has been awarded the Government Finance Officers Association’s (GFOA) Certificate of Achievement for Excellence in Financial Reporting for its Comprehensive Annual Financial Report (CAFR) for the past nine years.
The Accounting team has a role in supporting all agency programs through functions such as accounts payable, accounts receivable, payroll, and cash receipts through to cash flow analysis, debt management, and financial reporting. The team is regarded for their ability to maintain an exceptional level of accuracy and for providing outstanding customer service. Each week, two Accounts Payable staff process an average of 400 to 500 invoices for payments to vendors and consultants. During the course of the year, these payments total more than $1 billion.
Accounts Payable Specialist Role
The Accounts Payable Specialist is responsible for preparing vendor checks on a weekly basis and performing associated record keeping duties. This position requires a high-level of initiative to gather and verify information, frequent interaction with employees and other customers, and adherence to control processes developed to ensure quality and timeliness of payments.
Job Responsibilities
This position is ideal for an entry to mid-level accounting clerk with a strong interest in furthering their expertise with the accounts payable function. We anticipate career development will occur while working on the types of duties and responsibilities described below and through mentoring and close collaboration with senior staff. Examples of primary responsibilities include:
Prepare regular, accurate, and timely payments to vendors and consultant by receiving and organizing the documents needed to process invoices for payment.
Verify account coding and payment authorization on incoming invoices, purchase orders, expense reimbursement claims, travel vouchers, or other payment requests; review for completeness and compliance with established policies, procedures, and executed contracts.
Perform the initial review of consultant invoices; match invoices to corresponding contracts, task orders, or purchase orders; verify labor rates against contract documents; ensure invoices are billed within the appropriate cost code and project; and check for mathematical accuracy.
Research incomplete invoices, invoice inconsistencies, and complex invoicing issues; problem solve and communicate with consultants, SANDAG project managers, and other departments to resolve invoice questions and payment discrepancies.
Perform timely and accurate data entry of payment request information from which weekly accounts payable checks and electronic fund transfers will be prepared; compile, print, obtain authorized signatures, and mail checks and remittance advices; maintain an accurate file of disbursements.
Research accounts payable inquiries from vendors, staff, and auditors; locate documents and provide copies of documents when requested.
Review contracts and purchase orders to identify and record encumbrances (obligations); process encumbrance revisions or adjustments as necessary.
Track invoices; maintain electronic invoice logs and filing system.
Reconcile various management reports, vendor statements, and financial records.
Generate reports and prepare journal entries as needed; maintain routine financial records and reports using automated accounting software and Excel spreadsheets.
Assist with maintaining accurate data by reviewing transaction journals, control reports, and other financial system reports, performing appropriate adjustments, and balancing and reconciling transactions in accordance with standard practices.
Process work in a manner that results in a complete and evident audit trail; assist in preparing comprehensive and accurate documentation of transactions and adjustments; maintain complete files and records and ensure that all documentation is filed appropriately.
Respond to mail, telephone calls and messages, email, and internal correspondence in a prompt, professional, and courteous manner.
Assist in the preparation of agency records for annual audits and for audits conducted by various governmental agencies.
Assist in ongoing maintenance of automated accounting systems; participate in the development and implementation of new procedures related to accounts payable operations.
Perform a variety of general administrative support work; establish and maintain files; assist with special projects and tasks as assigned.
Experience and Qualifications
Numerous factors contribute to an individual’s ability to be successful in any given role. For this position, we are searching for a candidate who is detail-oriented and organized with a professional attitude and helpful disposition. Excellent communication skills, problem-solving skills, and the ability to use sound judgment and confidentiality when working with employees are essential.
The minimum education, training, and experience qualifications include a high school diploma or equivalent and one to five years of recent experience providing support for accounts payable, accounts receivable, or other functions related to the review of invoices for payment, preferably with a government-related organization. Specialized training or college level course work in accounting, business, finance, or a related field is desirable.
The following information describes the specific types of career experiences that are most relevant to this position.
Demonstrated knowledge of the principles and techniques involved in accounts payable administration and related accounting practices such as proofing and balancing of accounts, transactions and/or data entry, and data processing methods used in payment preparation.
Demonstrated experience processing a high-volume and variety of invoices for payment; experience with accurate balancing of accounts and records.
Demonstrated data-entry experience using automated financial accounting software applications and Microsoft Excel; ability to type at a speed necessary for successful job performance.
Ability to perform accurate mathematical computations, reconcile differences. and review financial data for accuracy.
Experience researching and compiling financial information; experience producing summary reports from assembled data; ability to analyze data and draw logical conclusions.
Proficiency with file and record management to include hard copy and electronic file records maintenance; ability to keep accurate records with complete, auditable, files and records.
Excellent customer service skills, including strong communication skills; demonstrated ability to establish, maintain, and foster cooperative working relationships with those contacted in the course of work.
Demonstrated ability to work well under pressure and with frequent interruptions from telephone calls, emails, and employees; ability to adapt to changing processes.
Effective time management and organizational skills and the ability to prioritize multiple tasks in order to ensure timely processing; ability to exercise good judgment, confidentiality, and work independently.
Experience providing administrative support; good working knowledge of modern office procedures, methods, and equipment.
Knowledge of audit principles and practices; experience supporting financial audits is desirable.
Experience preparing general ledger journal entries is desirable.
Demonstrated computer software proficiency using the Microsoft Office Suite, conducting research on the Internet, and other PC-based applications; experience using software such as IFAS/One Solution is preferred.
Candidates must pass a pre-employment criminal background check; periodic background checks will be a condition of ongoing employment. The selected candidate also can anticipate a driving record check upon hire, and approximately annually thereafter.
Salary and Benefits
SANDAG rewards the efforts of its employees with a comprehensive compensation package. Competitive salaries are supplemented with a flexible and generous offering of health, financial security, and time-off benefits to meet the work and life needs of employees and their families.
This Accounts Payable Specialist position will be filled at the I, II, or III level depending on qualifications and experience of the selected candidate. The annual salary ranges are: Specialist I - $32,504 to $52,007 per year; Specialist II - $34,484 to $55,174 per year; Specialist III - $38,018 to $60,829 per year.
Our benefits include traditional health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Retirement and financial security benefits are provided through a pension plan and deferred compensation program. And to support the need to rest and rejuvenate, employees are provided with a bank of paid time off in addition to paid holidays.
How to Apply
We encourage all interested candidates to apply for this position by completing a SANDAG Employment Application form. Resumes, cover letters, and work samples may be submitted in addition to the Employment Application but are not a substitute for this document.
The Employment Application can be downloaded in PDF format from the SANDAG website. Alternatively, a copy can be requested by calling (619) 699-1900 or emailing hr@sandag.org . Completed applications and related materials can be submitted via email, fax, regular mail, courier, or delivered by hand. See our Careers / How to Apply webpage for additional information.
This position is open until filled. The first review of applications will begin on Friday, January 11, 2019.
In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to apply for a position at SANDAG. Applicants requiring an accommodation due to a disability during any stage of the recruitment and selection process, including requesting this document and related application materials in an alternative format, should make their needs known by contacting Human Resources at (619) 699-1900, (619) 699-1904 (TTY), fax (619) 699-6905, or hr@sandag.org .
Application Supplement
To help us further evaluate the skills and experience of individuals interested in this position, applicants are asked to respond to the Supplemental Questions below. The information can be up to 200 words per question and should be submitted with the Employment Application. This is considered a required component of the application; applications received without a response will be screened out of the selection process.
Supplemental Questions
Describe three work habits or strategies that best demonstrate your ability to support a busy team.
Please provide an example of a time when you had to deal with an upset customer while communicating invoicing or other accounts payable related information. What steps did you take to help resolve the situation?
Candidate Selection and Notification
Following the first review date for applications, all candidates will receive written confirmation that their application has been received. The hiring manager will begin reviewing and evaluating applications within a few days of the first review date. Based on this evaluation, the best qualified candidates will be invited to continue in the selection process. All candidates will receive written notification as to the final outcome of their application.
Further Information
The SANDAG website contains a wealth of information about our various project and program areas. The Careers section of the site lists all of our current Job Openings as well as information on how to apply for positions and Frequently Asked Questions about our recruitment process.
In compliance with the Immigration Reform and Control Act of 1986, applicants hired by SANDAG must show acceptable proof of identity and evidence of authorization to work in the United States.
SANDAG is an Equal Opportunity Employer
Full Time
Financial Monitoring and Review
SANDAG has great pride in being a fiscally responsible public agency and has implemented rigorous accounting processes and financial reporting procedures to monitor expenses, encumbrances, grant funds, and project budgets, and accurately document various types of financial transactions. The agency has been awarded the Government Finance Officers Association’s (GFOA) Certificate of Achievement for Excellence in Financial Reporting for its Comprehensive Annual Financial Report (CAFR) for the past nine years.
The Accounting team has a role in supporting all agency programs through functions such as accounts payable, accounts receivable, payroll, and cash receipts through to cash flow analysis, debt management, and financial reporting. The team is regarded for their ability to maintain an exceptional level of accuracy and for providing outstanding customer service. Each week, two Accounts Payable staff process an average of 400 to 500 invoices for payments to vendors and consultants. During the course of the year, these payments total more than $1 billion.
Accounts Payable Specialist Role
The Accounts Payable Specialist is responsible for preparing vendor checks on a weekly basis and performing associated record keeping duties. This position requires a high-level of initiative to gather and verify information, frequent interaction with employees and other customers, and adherence to control processes developed to ensure quality and timeliness of payments.
Job Responsibilities
This position is ideal for an entry to mid-level accounting clerk with a strong interest in furthering their expertise with the accounts payable function. We anticipate career development will occur while working on the types of duties and responsibilities described below and through mentoring and close collaboration with senior staff. Examples of primary responsibilities include:
Prepare regular, accurate, and timely payments to vendors and consultant by receiving and organizing the documents needed to process invoices for payment.
Verify account coding and payment authorization on incoming invoices, purchase orders, expense reimbursement claims, travel vouchers, or other payment requests; review for completeness and compliance with established policies, procedures, and executed contracts.
Perform the initial review of consultant invoices; match invoices to corresponding contracts, task orders, or purchase orders; verify labor rates against contract documents; ensure invoices are billed within the appropriate cost code and project; and check for mathematical accuracy.
Research incomplete invoices, invoice inconsistencies, and complex invoicing issues; problem solve and communicate with consultants, SANDAG project managers, and other departments to resolve invoice questions and payment discrepancies.
Perform timely and accurate data entry of payment request information from which weekly accounts payable checks and electronic fund transfers will be prepared; compile, print, obtain authorized signatures, and mail checks and remittance advices; maintain an accurate file of disbursements.
Research accounts payable inquiries from vendors, staff, and auditors; locate documents and provide copies of documents when requested.
Review contracts and purchase orders to identify and record encumbrances (obligations); process encumbrance revisions or adjustments as necessary.
Track invoices; maintain electronic invoice logs and filing system.
Reconcile various management reports, vendor statements, and financial records.
Generate reports and prepare journal entries as needed; maintain routine financial records and reports using automated accounting software and Excel spreadsheets.
Assist with maintaining accurate data by reviewing transaction journals, control reports, and other financial system reports, performing appropriate adjustments, and balancing and reconciling transactions in accordance with standard practices.
Process work in a manner that results in a complete and evident audit trail; assist in preparing comprehensive and accurate documentation of transactions and adjustments; maintain complete files and records and ensure that all documentation is filed appropriately.
Respond to mail, telephone calls and messages, email, and internal correspondence in a prompt, professional, and courteous manner.
Assist in the preparation of agency records for annual audits and for audits conducted by various governmental agencies.
Assist in ongoing maintenance of automated accounting systems; participate in the development and implementation of new procedures related to accounts payable operations.
Perform a variety of general administrative support work; establish and maintain files; assist with special projects and tasks as assigned.
Experience and Qualifications
Numerous factors contribute to an individual’s ability to be successful in any given role. For this position, we are searching for a candidate who is detail-oriented and organized with a professional attitude and helpful disposition. Excellent communication skills, problem-solving skills, and the ability to use sound judgment and confidentiality when working with employees are essential.
The minimum education, training, and experience qualifications include a high school diploma or equivalent and one to five years of recent experience providing support for accounts payable, accounts receivable, or other functions related to the review of invoices for payment, preferably with a government-related organization. Specialized training or college level course work in accounting, business, finance, or a related field is desirable.
The following information describes the specific types of career experiences that are most relevant to this position.
Demonstrated knowledge of the principles and techniques involved in accounts payable administration and related accounting practices such as proofing and balancing of accounts, transactions and/or data entry, and data processing methods used in payment preparation.
Demonstrated experience processing a high-volume and variety of invoices for payment; experience with accurate balancing of accounts and records.
Demonstrated data-entry experience using automated financial accounting software applications and Microsoft Excel; ability to type at a speed necessary for successful job performance.
Ability to perform accurate mathematical computations, reconcile differences. and review financial data for accuracy.
Experience researching and compiling financial information; experience producing summary reports from assembled data; ability to analyze data and draw logical conclusions.
Proficiency with file and record management to include hard copy and electronic file records maintenance; ability to keep accurate records with complete, auditable, files and records.
Excellent customer service skills, including strong communication skills; demonstrated ability to establish, maintain, and foster cooperative working relationships with those contacted in the course of work.
Demonstrated ability to work well under pressure and with frequent interruptions from telephone calls, emails, and employees; ability to adapt to changing processes.
Effective time management and organizational skills and the ability to prioritize multiple tasks in order to ensure timely processing; ability to exercise good judgment, confidentiality, and work independently.
Experience providing administrative support; good working knowledge of modern office procedures, methods, and equipment.
Knowledge of audit principles and practices; experience supporting financial audits is desirable.
Experience preparing general ledger journal entries is desirable.
Demonstrated computer software proficiency using the Microsoft Office Suite, conducting research on the Internet, and other PC-based applications; experience using software such as IFAS/One Solution is preferred.
Candidates must pass a pre-employment criminal background check; periodic background checks will be a condition of ongoing employment. The selected candidate also can anticipate a driving record check upon hire, and approximately annually thereafter.
Salary and Benefits
SANDAG rewards the efforts of its employees with a comprehensive compensation package. Competitive salaries are supplemented with a flexible and generous offering of health, financial security, and time-off benefits to meet the work and life needs of employees and their families.
This Accounts Payable Specialist position will be filled at the I, II, or III level depending on qualifications and experience of the selected candidate. The annual salary ranges are: Specialist I - $32,504 to $52,007 per year; Specialist II - $34,484 to $55,174 per year; Specialist III - $38,018 to $60,829 per year.
Our benefits include traditional health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Retirement and financial security benefits are provided through a pension plan and deferred compensation program. And to support the need to rest and rejuvenate, employees are provided with a bank of paid time off in addition to paid holidays.
How to Apply
We encourage all interested candidates to apply for this position by completing a SANDAG Employment Application form. Resumes, cover letters, and work samples may be submitted in addition to the Employment Application but are not a substitute for this document.
The Employment Application can be downloaded in PDF format from the SANDAG website. Alternatively, a copy can be requested by calling (619) 699-1900 or emailing hr@sandag.org . Completed applications and related materials can be submitted via email, fax, regular mail, courier, or delivered by hand. See our Careers / How to Apply webpage for additional information.
This position is open until filled. The first review of applications will begin on Friday, January 11, 2019.
In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to apply for a position at SANDAG. Applicants requiring an accommodation due to a disability during any stage of the recruitment and selection process, including requesting this document and related application materials in an alternative format, should make their needs known by contacting Human Resources at (619) 699-1900, (619) 699-1904 (TTY), fax (619) 699-6905, or hr@sandag.org .
Application Supplement
To help us further evaluate the skills and experience of individuals interested in this position, applicants are asked to respond to the Supplemental Questions below. The information can be up to 200 words per question and should be submitted with the Employment Application. This is considered a required component of the application; applications received without a response will be screened out of the selection process.
Supplemental Questions
Describe three work habits or strategies that best demonstrate your ability to support a busy team.
Please provide an example of a time when you had to deal with an upset customer while communicating invoicing or other accounts payable related information. What steps did you take to help resolve the situation?
Candidate Selection and Notification
Following the first review date for applications, all candidates will receive written confirmation that their application has been received. The hiring manager will begin reviewing and evaluating applications within a few days of the first review date. Based on this evaluation, the best qualified candidates will be invited to continue in the selection process. All candidates will receive written notification as to the final outcome of their application.
Further Information
The SANDAG website contains a wealth of information about our various project and program areas. The Careers section of the site lists all of our current Job Openings as well as information on how to apply for positions and Frequently Asked Questions about our recruitment process.
In compliance with the Immigration Reform and Control Act of 1986, applicants hired by SANDAG must show acceptable proof of identity and evidence of authorization to work in the United States.
SANDAG is an Equal Opportunity Employer
Brentwood School inspires every student to:
Think critically and creatively.
Act ethically.
Shape a future with meaning.
BRENTWOOD SCHOOL
Payroll Specialist
Brentwood School, a vibrant and diverse K-12 independent school, is looking for a Payroll Specialist to begin immediately.
Reports to: Accounting Manager
Summary of Position:
The Payroll Specialist will be responsible for all aspects of the payroll process, including data input, time clock management, reporting and distribution of payroll documents. Additionally, the position will support Human Resources in a clerical capacity, including gathering employee paperwork, filing, and other clerical duties as needed.
Professional Requirements:
The Payroll Specialist will work with all of Brentwood School’s full-time, part-time and seasonal employees and coaches.
The Payroll Specialist should have a bachelor’s degree (preferred) or a related discipline with a minimum of 3-5 years of experience in payroll. The Payroll Specialist shall have the ability to work with a high degree of autonomy – communicating frequently with the Accounting Manager.
Fluency in English and Spanish is preferred.
The Payroll Specialist will possess the following personality traits:
Self-motivated, energetic
Positive work ethic
Team player, approachable
Flexible, receptive to new ideas
Ability to work in a fast paced environment
Extremely customer service oriented (i.e., “can do” attitude)
Comfortable in an educational setting where student and adult parents are present
A commitment to diversity and inclusion
An interest in and openness to professional growth and development
The Payroll Specialist must have:
The ability to meet deadlines
Excellent oral and written communication and interpersonal skills
Excellent organizational skills
Proficient computer expertise in working with ADP and other programs such as Microsoft Word and Excel
An ability to identify, design and implement operating efficiency
An ability to be a team player and be able to partner with colleagues
The Payroll Specialist position is a non-exempt position, which may require overtime and some weekends, if needed.
Duties & Responsibilities including, but not limited to:
Payroll
Input all payroll changes and transmit semi-monthly payroll
Separate payroll for distribution – by department
Distribute payroll
Meter and mail payroll during summer
Maintain payroll reports
Calculate and transmit semi-monthly garnishments
Maintain payroll files
Gather all payroll files to be shredded after the holding period
Maintain W-2 forms
Transmit TIAA contributions after each payroll
Cash Receipts
Receive and count all cash
Issue receipts
Prepare cash receipt form for Accounting Specialist
Distribute petty cash
Transfer all cash to Director of Finance & Accounting for bank deposit
Human Resources Support
Follow up with summer school employees and seasonal Athletic coaches who have received employment agreements
Track completion of all paperwork
File and maintain payroll and personnel information
Prepare and print address labels for envelopes for new employment agreements, and mail them to employees
Make trips to post office as needed
Schedule and coordinate on-campus TB testing and flu shot clinics
Maintain and update Labor Law Posters
Track and maintain employee TB test records
Assist with Open Enrollment as needed
Support Human Resources Manager in securing employment verifications, handling workers’ compensation matters, monthly Wellness activities, student work permits and other projects as needed.
Other – Miscellaneous Duties
Translating – Spanish to English (preferred)
Translate for Spanish speaking employees
Occasional translation of letters for Spanish speaking employees
Back up Staff Accountant/Administrative Assistant as needed
Back up for Bookstore Manager as needed
Other duties as assigned by the Accounting Manager or Director of Finance & Accounting
Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. Information about our school can be found at www.bwscampus.com .
Interested candidates should contact
Susanne McNeil Eng
Director of Finance & Accounting
Email: smcneileng@bwscampus.com
Full Time
Brentwood School inspires every student to:
Think critically and creatively.
Act ethically.
Shape a future with meaning.
BRENTWOOD SCHOOL
Payroll Specialist
Brentwood School, a vibrant and diverse K-12 independent school, is looking for a Payroll Specialist to begin immediately.
Reports to: Accounting Manager
Summary of Position:
The Payroll Specialist will be responsible for all aspects of the payroll process, including data input, time clock management, reporting and distribution of payroll documents. Additionally, the position will support Human Resources in a clerical capacity, including gathering employee paperwork, filing, and other clerical duties as needed.
Professional Requirements:
The Payroll Specialist will work with all of Brentwood School’s full-time, part-time and seasonal employees and coaches.
The Payroll Specialist should have a bachelor’s degree (preferred) or a related discipline with a minimum of 3-5 years of experience in payroll. The Payroll Specialist shall have the ability to work with a high degree of autonomy – communicating frequently with the Accounting Manager.
Fluency in English and Spanish is preferred.
The Payroll Specialist will possess the following personality traits:
Self-motivated, energetic
Positive work ethic
Team player, approachable
Flexible, receptive to new ideas
Ability to work in a fast paced environment
Extremely customer service oriented (i.e., “can do” attitude)
Comfortable in an educational setting where student and adult parents are present
A commitment to diversity and inclusion
An interest in and openness to professional growth and development
The Payroll Specialist must have:
The ability to meet deadlines
Excellent oral and written communication and interpersonal skills
Excellent organizational skills
Proficient computer expertise in working with ADP and other programs such as Microsoft Word and Excel
An ability to identify, design and implement operating efficiency
An ability to be a team player and be able to partner with colleagues
The Payroll Specialist position is a non-exempt position, which may require overtime and some weekends, if needed.
Duties & Responsibilities including, but not limited to:
Payroll
Input all payroll changes and transmit semi-monthly payroll
Separate payroll for distribution – by department
Distribute payroll
Meter and mail payroll during summer
Maintain payroll reports
Calculate and transmit semi-monthly garnishments
Maintain payroll files
Gather all payroll files to be shredded after the holding period
Maintain W-2 forms
Transmit TIAA contributions after each payroll
Cash Receipts
Receive and count all cash
Issue receipts
Prepare cash receipt form for Accounting Specialist
Distribute petty cash
Transfer all cash to Director of Finance & Accounting for bank deposit
Human Resources Support
Follow up with summer school employees and seasonal Athletic coaches who have received employment agreements
Track completion of all paperwork
File and maintain payroll and personnel information
Prepare and print address labels for envelopes for new employment agreements, and mail them to employees
Make trips to post office as needed
Schedule and coordinate on-campus TB testing and flu shot clinics
Maintain and update Labor Law Posters
Track and maintain employee TB test records
Assist with Open Enrollment as needed
Support Human Resources Manager in securing employment verifications, handling workers’ compensation matters, monthly Wellness activities, student work permits and other projects as needed.
Other – Miscellaneous Duties
Translating – Spanish to English (preferred)
Translate for Spanish speaking employees
Occasional translation of letters for Spanish speaking employees
Back up Staff Accountant/Administrative Assistant as needed
Back up for Bookstore Manager as needed
Other duties as assigned by the Accounting Manager or Director of Finance & Accounting
Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. Information about our school can be found at www.bwscampus.com .
Interested candidates should contact
Susanne McNeil Eng
Director of Finance & Accounting
Email: smcneileng@bwscampus.com
CPS HR Consulting
375 Beale Street, San Francisco, CA, USA
Metropolitan Transportation Commission (MTC) Association of Bay Area Governments (ABAG) Executive Director Annual salary: Negotiable DOQ DOE Application Deadline: Open until filled. The first review of resumes will take place on Monday, November 12, 2018 This is an exceptional opportunity to play a leadership role in creating a more diverse, equitable, affordable, sustainable and economically vibrant Bay Area. MTC and ABAG serve as the RTPA and MPO and comprehensive regional planning agency and Council of Governments for the nine counties and 101 cities and towns of the San Francisco Bay Region respectively. Although still acting under separate governance structures, per a memorandum of understanding, the organizations consolidated staffs under one executive director in 2017. An exceptional leader with an unflappable presence and the ability to respond to the region’s challenges both strategically and tactically is sought. Ideal candidates possess strong analytical skills, sound decision-making abilities and respected business practices. The next Executive Director must possess a strong understanding of transportation funding and project delivery; familiarity with regional transportation and land use planning principles associated with demographics, air quality, affordable and market rate housing and housing demand, and natural resource protection; and, knowledge of the diverse issues facing urban, suburban, and rural areas. Background experience in Council of Government environments will be looked upon favorably. A master’s degree is desirable. To be considered for this exceptional career opportunity, submit your cover letter with resume (reflecting years and months of employment, as well as size of staff and budgets you have managed), and a list of six work-related references (two supervisors, two direct reports and two colleagues) by applying on our website: https://secure.cpshr.us/escandidate/JobDetail?ID=398 Pam Derby CPS HR Consulting Ph: 916-263-1401 To view an online brochure for this position visit: www.cpshr.us Metropolitan Transportation Commission (MTC) website: www.mtc.ca.gov Association of Bay Area Governments (ABAG) website: www.abag.ca.gov The Metropolitan Transportation Commission and the Association of Bay Area Governments are equal opportunity employers.
Full Time
Metropolitan Transportation Commission (MTC) Association of Bay Area Governments (ABAG) Executive Director Annual salary: Negotiable DOQ DOE Application Deadline: Open until filled. The first review of resumes will take place on Monday, November 12, 2018 This is an exceptional opportunity to play a leadership role in creating a more diverse, equitable, affordable, sustainable and economically vibrant Bay Area. MTC and ABAG serve as the RTPA and MPO and comprehensive regional planning agency and Council of Governments for the nine counties and 101 cities and towns of the San Francisco Bay Region respectively. Although still acting under separate governance structures, per a memorandum of understanding, the organizations consolidated staffs under one executive director in 2017. An exceptional leader with an unflappable presence and the ability to respond to the region’s challenges both strategically and tactically is sought. Ideal candidates possess strong analytical skills, sound decision-making abilities and respected business practices. The next Executive Director must possess a strong understanding of transportation funding and project delivery; familiarity with regional transportation and land use planning principles associated with demographics, air quality, affordable and market rate housing and housing demand, and natural resource protection; and, knowledge of the diverse issues facing urban, suburban, and rural areas. Background experience in Council of Government environments will be looked upon favorably. A master’s degree is desirable. To be considered for this exceptional career opportunity, submit your cover letter with resume (reflecting years and months of employment, as well as size of staff and budgets you have managed), and a list of six work-related references (two supervisors, two direct reports and two colleagues) by applying on our website: https://secure.cpshr.us/escandidate/JobDetail?ID=398 Pam Derby CPS HR Consulting Ph: 916-263-1401 To view an online brochure for this position visit: www.cpshr.us Metropolitan Transportation Commission (MTC) website: www.mtc.ca.gov Association of Bay Area Governments (ABAG) website: www.abag.ca.gov The Metropolitan Transportation Commission and the Association of Bay Area Governments are equal opportunity employers.
Character Lab is looking for a Finance & Operations Associate. Reporting to the Director of Operations & Finance, the Finance & Operations Associate will support the financial and operational needs of the organization. This is an exciting opportunity for a results-oriented, innovative professional to have a tremendous impact by ensuring Character Lab develops and maintains the systems to achieve dramatic results and growth.
The Finance & Operations Associate will have strong input into many of our financial processes, including the development of financial management systems, reporting schedules, and grants management. They will analyze our financial information on a regular basis to ensure that resources are allocated efficiently and effectively. This person will also manage key external relationships, for example, with our HR/accounting vendors. In close collaboration with the Director of Operations & Finance and COO, they will be encouraged to make recommendations for process improvements as necessary.
Responsibilities
In partnership with the Director of Operations & Finance, develop and maintain operational and financial management systems, processes, and policies
Analyze financial information to support resource allocation decisions and operational planning
Support the Director of Operations & Finance in preparing and monitoring Character Lab’s annual budget
Ensure timely payments to vendors and contractors and reimbursement requests, working with 4th Sector Solutions (outsourced support) and our bank
Support the Director of Operations & Finance and Chief Operating Officer in general financial compliance and reporting (e.g. 510(c)3 status, audit)
Monitor budgets of all grant awards, and prepare financial records for all grant-related reporting
Manage legacy researcher grantor/grantee payment contracts
Manage and support staff on traditional HR issues, in partnership with 4th Sector Solutions (e.g., payroll, employee benefits, and insurance)
Serve as liaison to University of Pennsylvania financial office
Additional responsibilities as assigned
Qualifications
Bachelor’s degree and 3+ years of professional experience in finance, operations, or nonprofit management
Detailed understanding of financial & operational systems and procedures
Ability to think strategically and identify system improvements
Excellent interpersonal and communication skills
Exceptional organizational and project management skills
Strong attention to detail
Highly proficient in Microsoft platform (Word, Excel, PowerPoint) and G Suite platform (Google Docs, Sheets, Slides)
Fierce work ethic and sense of purpose, with the ability to work well as part of a dynamic start-up
Full Time
Character Lab is looking for a Finance & Operations Associate. Reporting to the Director of Operations & Finance, the Finance & Operations Associate will support the financial and operational needs of the organization. This is an exciting opportunity for a results-oriented, innovative professional to have a tremendous impact by ensuring Character Lab develops and maintains the systems to achieve dramatic results and growth.
The Finance & Operations Associate will have strong input into many of our financial processes, including the development of financial management systems, reporting schedules, and grants management. They will analyze our financial information on a regular basis to ensure that resources are allocated efficiently and effectively. This person will also manage key external relationships, for example, with our HR/accounting vendors. In close collaboration with the Director of Operations & Finance and COO, they will be encouraged to make recommendations for process improvements as necessary.
Responsibilities
In partnership with the Director of Operations & Finance, develop and maintain operational and financial management systems, processes, and policies
Analyze financial information to support resource allocation decisions and operational planning
Support the Director of Operations & Finance in preparing and monitoring Character Lab’s annual budget
Ensure timely payments to vendors and contractors and reimbursement requests, working with 4th Sector Solutions (outsourced support) and our bank
Support the Director of Operations & Finance and Chief Operating Officer in general financial compliance and reporting (e.g. 510(c)3 status, audit)
Monitor budgets of all grant awards, and prepare financial records for all grant-related reporting
Manage legacy researcher grantor/grantee payment contracts
Manage and support staff on traditional HR issues, in partnership with 4th Sector Solutions (e.g., payroll, employee benefits, and insurance)
Serve as liaison to University of Pennsylvania financial office
Additional responsibilities as assigned
Qualifications
Bachelor’s degree and 3+ years of professional experience in finance, operations, or nonprofit management
Detailed understanding of financial & operational systems and procedures
Ability to think strategically and identify system improvements
Excellent interpersonal and communication skills
Exceptional organizational and project management skills
Strong attention to detail
Highly proficient in Microsoft platform (Word, Excel, PowerPoint) and G Suite platform (Google Docs, Sheets, Slides)
Fierce work ethic and sense of purpose, with the ability to work well as part of a dynamic start-up
San Diego Association of Governments - SANDAG
San Diego, CA, USA
TransNet Financial Programming Office
TransNet is the half-cent sales tax for local transportation projects that was first approved by voters in 1988 and has been extended to 2048. Administered by SANDAG, the program has been instrumental in expanding the region’s transportation system, reducing traffic congestion, and bringing critical transportation programs to life. During the 60-year life of the program, tens of billions in TransNet and matching federal, state and local dollars will be distributed among highway, transit, and local road projects.
The TransNet Department facilitates the role of the Independent Taxpayer Oversight Committee in the administration and implementation of the TransNet Program, coordinates the agency’s financial programming for regional transportation projects, and monitors the delivery of regional capital improvements through the TransNet Project Office.
Financial Programming Analyst Role
The Financial Programming Analyst will coordinate the preparation of multiple plans, documents, and reports related to the financial programming of regional transportation projects and provide technical expertise to project managers regarding available funding sources for the development of various regional transit, traffic, and active transportation programs.
This is a Limited-Term employment opportunity and it is expected to be funded through December 31, 2020. Limited-Term Employees are considered to be “at-will” and receive many of the benefits of Regular employees.
Job Responsibilities
This position is ideal for a professional with an interest in the financial programming of complex capital projects. We anticipate significant career development will occur while working on the types of duties and responsibilities described below and through mentoring and close collaboration with senior staff. Examples of primary responsibilities include:
Coordinate the preparation of plans and documents for multiple federal, state, and local transportation funding programs, including the Regional Surface Transportation Program (RSTP), Congestion Mitigation and Air Quality (CMAQ) Program, Federal Highway Administration (FHWA), Federal Transit Administration (FTA), and other state and federal formula and competitive funding programs.
Provide technical expertise and creative strategies to project managers and executives to fully leverage available revenue in the implementation of complex capital programs.
Administer claims and amendments, track allocations and obligations, and review programming actions for state and federal compliance.
Prepare financial forms for Caltrans Local Assistance, Caltrans Programming, and the California Transportation Commission for programming, allocation, and obligation of funds; review materials for compliance with reporting requirements.
Research, compile, and analyze project development and implementation status; track progress against timelines and funding requirements; prepare comprehensive technical reports that summarize findings, describe alternatives, and support recommendations to policymakers that fully leverages all available regional funding.
Research and analyze potential federal and state funding sources; interpret and apply funding sources to new or existing projects.
Prepare Federal Highway Administration (FHWA), Caltrans, and other grant applications and funding requests; administer grant funding; support the Finance department in resolving eligibility, scope, and timing issues of invoices.
Support the development of revenue forecasts for short- and long-range programs and plans, including federal, state, local, and private transportation funds.
Consult and strategize with project managers, project schedulers, cost control analysts, and the Finance department, and provide technical guidance for the development of accurate budgets for highway, transit, and bikeway capital improvement projects.
Support the development, management, and update of the Regional Transportation Improvement Program (RTIP), including projects and programs from both internal and partner agencies.
Coordinate and/or participate on inter-departmental and inter-agency teams assembled for short- and long-term planning projects, develop contingency or alternative plans during funding shortfalls; prepare applications for joint-funded projects; foster collaborative working relationships with local jurisdictions, transit agencies, Caltrans, and other public entities.
Provide staff support for the Independent Taxpayer Oversight Committee, Policy Advisory Committees, and stakeholder working groups; participate in setting agendas; prepare reports and meeting summaries; participate in the development of staff recommendations.
Prepare and present written, oral, and visual reports and recommendations to the Board of Directors, Independent Taxpayer Oversight Committee, Policy Advisory Committees, community groups, private organizations, members of the public, and other groups.
Supervise, mentor, train, and support development opportunities for team members. (Senior level only)
Experience and Qualifications
Numerous factors contribute to an individual’s ability to be successful in any given role. For this position, we are searching for a detail-oriented candidate who has exceptional analytical capabilities and the ability to think strategically to see the big picture. Excellent interpersonal and communication skills are also needed.
The minimum education, training, and experience qualifications include a bachelor’s degree with major course work in finance, business management, planning, engineering, or a related field, and four years (Associate level) to five years (Senior level) of recent professional experience related to fund management, financial programming, or capital project financial strategy. The following information describes the specific types of career experiences that are most relevant to this position:
Experience coordinating financial programming and project control systems and processes preferably with a focus on the implementation of regional transportation projects.
Demonstrated knowledge of the various federal, state, and local funding sources used for regional transportation projects.
Experience interpreting and applying funding and programming laws, regulations, rules, and guidelines; demonstrated understanding and use of traditional and non-traditional methods for programming multiple sources of project funding.
Demonstrated experience developing, monitoring, and maintaining numerous project budgets preferably for a comprehensive regional capital improvement program.
Demonstrated experience consulting and strategizing with project managers, providing technical guidance for the development of budgets for complex capital improvement projects, and educating project managers on the budget and programming process.
Knowledge of the roles and functions of various federal and state agencies in funding transportation projects; experience participating in various committees or groups and representing key issues, positions, and policies.
Familiarity with current issues and emerging trends related to federal, state, and local funding and programming for transportation and other regional projects; demonstrated ability to research and analyze issues, evaluate alternative solutions, develop sound conclusions, and prepare recommendations.
Experience performing complex calculations to complete financial, economic, and data analysis of funding activities; knowledge and experience with accounting, budgeting, and auditing principles; familiarity with grant writing and grant funding practices.
Experience staffing committees and/or working groups; experience preparing agendas, reports, and meeting summaries.
Demonstrated ability to establish and maintain effective working relationships with those contacted in the course of work including local, state, and federal transportation agencies, other government officials, community groups, the public; experience working in multi-disciplinary project teams.
Ability to communicate highly technical information effectively, both orally and in writing; ability to prepare and deliver presentations and findings regarding various legislation, to Boards, upper management, member agencies, committees, and other stakeholders.
Experience supervising and evaluating the work of professional and technical personnel; experience providing administrative and professional leadership for assigned programs. (Senior level only)
Demonstrated computer software proficiency using various programs from the Microsoft Office Suite, web-based research applications, programming, and budget software.
The selected candidate can anticipate a driving record check upon hire, and approximately annually thereafter. The results of the check may determine whether the selected candidate will be permitted to drive for SANDAG business.
Salary and Benefits
SANDAG rewards the efforts of its employees with a comprehensive compensation package. Competitive salaries are supplemented with a flexible offering of health, financial security, and time-off benefits to meet the work and life needs of employees and their families.
The Financial Programming Analyst will be filled at the Associate or Senior level, depending on the qualifications and experience of the selected candidate. The annual salary ranges are: Associate - $53,496 to $85,593 per year; Senior - $71,689 to $114,703 per year.
Our benefits include traditional health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Retirement and financial security benefits are provided through a pension plan and deferred compensation program. To support the need to rest and rejuvenate, employees are provided with a bank of paid time off in addition to paid holidays.
How to Apply
We encourage all interested candidates to apply for this position by completing a SANDAG Employment Application form. Resumes, cover letters, and work samples may be submitted in addition to the Employment Application but are not a substitute for this document.
The Employment Application can be downloaded in PDF format from the SANDAG website. Alternatively, a copy can be requested by calling (619) 699-1900 or emailing hr@sandag.org . Completed applications and related materials can be submitted via email, fax, regular mail, courier, or delivered by hand. See our Careers / How to Apply webpage for additional information.
This position will remain open until filled. The first review of applications will begin on Friday, October 5, 2018.
In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to apply for a position at SANDAG. Applicants requiring an accommodation due to a disability during any stage of the recruitment and selection process, including requesting this document and related application materials in an alternative format, should make their needs known by contacting Human Resources at (619) 699-1900, (619) 699-1904 (TTY), fax (619) 699-6905, or hr@sandag.org . Application Supplement To help us further evaluate the skills and experience of individuals interested in this position, candidates are asked to respond to the Supplemental Question below. The information can be up to two pages in length and should be submitted with the Employment Application. This is considered a required component of the application; applications received without a response will be screened out of the selection process. Supplemental Question
Describe the constraints to traditional transportation funding that agencies face today. What options or tools would you recommend SANDAG explore to overcome these constraints?
Candidate Selection and Notification
All candidates will receive written confirmation that their application has been received. The hiring manager will begin reviewing and evaluating applications within a few days of the first review date. Based on this evaluation, the best qualified candidates will be invited to continue in the selection process. All candidates will receive written notification as to the final outcome of their application.
Further Information
The SANDAG website contains a wealth of information about our various project and program areas. The Careers section of the site lists all of our current Job Openings as well as information on how to apply for positions and Frequently Asked Questions about our recruitment process.
In compliance with the Immigration Reform and Control Act of 1986, applicants hired by SANDAG must show acceptable proof of identity and evidence of authorization to work in the United States.
SANDAG is an Equal Opportunity Employer
Full Time
TransNet Financial Programming Office
TransNet is the half-cent sales tax for local transportation projects that was first approved by voters in 1988 and has been extended to 2048. Administered by SANDAG, the program has been instrumental in expanding the region’s transportation system, reducing traffic congestion, and bringing critical transportation programs to life. During the 60-year life of the program, tens of billions in TransNet and matching federal, state and local dollars will be distributed among highway, transit, and local road projects.
The TransNet Department facilitates the role of the Independent Taxpayer Oversight Committee in the administration and implementation of the TransNet Program, coordinates the agency’s financial programming for regional transportation projects, and monitors the delivery of regional capital improvements through the TransNet Project Office.
Financial Programming Analyst Role
The Financial Programming Analyst will coordinate the preparation of multiple plans, documents, and reports related to the financial programming of regional transportation projects and provide technical expertise to project managers regarding available funding sources for the development of various regional transit, traffic, and active transportation programs.
This is a Limited-Term employment opportunity and it is expected to be funded through December 31, 2020. Limited-Term Employees are considered to be “at-will” and receive many of the benefits of Regular employees.
Job Responsibilities
This position is ideal for a professional with an interest in the financial programming of complex capital projects. We anticipate significant career development will occur while working on the types of duties and responsibilities described below and through mentoring and close collaboration with senior staff. Examples of primary responsibilities include:
Coordinate the preparation of plans and documents for multiple federal, state, and local transportation funding programs, including the Regional Surface Transportation Program (RSTP), Congestion Mitigation and Air Quality (CMAQ) Program, Federal Highway Administration (FHWA), Federal Transit Administration (FTA), and other state and federal formula and competitive funding programs.
Provide technical expertise and creative strategies to project managers and executives to fully leverage available revenue in the implementation of complex capital programs.
Administer claims and amendments, track allocations and obligations, and review programming actions for state and federal compliance.
Prepare financial forms for Caltrans Local Assistance, Caltrans Programming, and the California Transportation Commission for programming, allocation, and obligation of funds; review materials for compliance with reporting requirements.
Research, compile, and analyze project development and implementation status; track progress against timelines and funding requirements; prepare comprehensive technical reports that summarize findings, describe alternatives, and support recommendations to policymakers that fully leverages all available regional funding.
Research and analyze potential federal and state funding sources; interpret and apply funding sources to new or existing projects.
Prepare Federal Highway Administration (FHWA), Caltrans, and other grant applications and funding requests; administer grant funding; support the Finance department in resolving eligibility, scope, and timing issues of invoices.
Support the development of revenue forecasts for short- and long-range programs and plans, including federal, state, local, and private transportation funds.
Consult and strategize with project managers, project schedulers, cost control analysts, and the Finance department, and provide technical guidance for the development of accurate budgets for highway, transit, and bikeway capital improvement projects.
Support the development, management, and update of the Regional Transportation Improvement Program (RTIP), including projects and programs from both internal and partner agencies.
Coordinate and/or participate on inter-departmental and inter-agency teams assembled for short- and long-term planning projects, develop contingency or alternative plans during funding shortfalls; prepare applications for joint-funded projects; foster collaborative working relationships with local jurisdictions, transit agencies, Caltrans, and other public entities.
Provide staff support for the Independent Taxpayer Oversight Committee, Policy Advisory Committees, and stakeholder working groups; participate in setting agendas; prepare reports and meeting summaries; participate in the development of staff recommendations.
Prepare and present written, oral, and visual reports and recommendations to the Board of Directors, Independent Taxpayer Oversight Committee, Policy Advisory Committees, community groups, private organizations, members of the public, and other groups.
Supervise, mentor, train, and support development opportunities for team members. (Senior level only)
Experience and Qualifications
Numerous factors contribute to an individual’s ability to be successful in any given role. For this position, we are searching for a detail-oriented candidate who has exceptional analytical capabilities and the ability to think strategically to see the big picture. Excellent interpersonal and communication skills are also needed.
The minimum education, training, and experience qualifications include a bachelor’s degree with major course work in finance, business management, planning, engineering, or a related field, and four years (Associate level) to five years (Senior level) of recent professional experience related to fund management, financial programming, or capital project financial strategy. The following information describes the specific types of career experiences that are most relevant to this position:
Experience coordinating financial programming and project control systems and processes preferably with a focus on the implementation of regional transportation projects.
Demonstrated knowledge of the various federal, state, and local funding sources used for regional transportation projects.
Experience interpreting and applying funding and programming laws, regulations, rules, and guidelines; demonstrated understanding and use of traditional and non-traditional methods for programming multiple sources of project funding.
Demonstrated experience developing, monitoring, and maintaining numerous project budgets preferably for a comprehensive regional capital improvement program.
Demonstrated experience consulting and strategizing with project managers, providing technical guidance for the development of budgets for complex capital improvement projects, and educating project managers on the budget and programming process.
Knowledge of the roles and functions of various federal and state agencies in funding transportation projects; experience participating in various committees or groups and representing key issues, positions, and policies.
Familiarity with current issues and emerging trends related to federal, state, and local funding and programming for transportation and other regional projects; demonstrated ability to research and analyze issues, evaluate alternative solutions, develop sound conclusions, and prepare recommendations.
Experience performing complex calculations to complete financial, economic, and data analysis of funding activities; knowledge and experience with accounting, budgeting, and auditing principles; familiarity with grant writing and grant funding practices.
Experience staffing committees and/or working groups; experience preparing agendas, reports, and meeting summaries.
Demonstrated ability to establish and maintain effective working relationships with those contacted in the course of work including local, state, and federal transportation agencies, other government officials, community groups, the public; experience working in multi-disciplinary project teams.
Ability to communicate highly technical information effectively, both orally and in writing; ability to prepare and deliver presentations and findings regarding various legislation, to Boards, upper management, member agencies, committees, and other stakeholders.
Experience supervising and evaluating the work of professional and technical personnel; experience providing administrative and professional leadership for assigned programs. (Senior level only)
Demonstrated computer software proficiency using various programs from the Microsoft Office Suite, web-based research applications, programming, and budget software.
The selected candidate can anticipate a driving record check upon hire, and approximately annually thereafter. The results of the check may determine whether the selected candidate will be permitted to drive for SANDAG business.
Salary and Benefits
SANDAG rewards the efforts of its employees with a comprehensive compensation package. Competitive salaries are supplemented with a flexible offering of health, financial security, and time-off benefits to meet the work and life needs of employees and their families.
The Financial Programming Analyst will be filled at the Associate or Senior level, depending on the qualifications and experience of the selected candidate. The annual salary ranges are: Associate - $53,496 to $85,593 per year; Senior - $71,689 to $114,703 per year.
Our benefits include traditional health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Retirement and financial security benefits are provided through a pension plan and deferred compensation program. To support the need to rest and rejuvenate, employees are provided with a bank of paid time off in addition to paid holidays.
How to Apply
We encourage all interested candidates to apply for this position by completing a SANDAG Employment Application form. Resumes, cover letters, and work samples may be submitted in addition to the Employment Application but are not a substitute for this document.
The Employment Application can be downloaded in PDF format from the SANDAG website. Alternatively, a copy can be requested by calling (619) 699-1900 or emailing hr@sandag.org . Completed applications and related materials can be submitted via email, fax, regular mail, courier, or delivered by hand. See our Careers / How to Apply webpage for additional information.
This position will remain open until filled. The first review of applications will begin on Friday, October 5, 2018.
In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to apply for a position at SANDAG. Applicants requiring an accommodation due to a disability during any stage of the recruitment and selection process, including requesting this document and related application materials in an alternative format, should make their needs known by contacting Human Resources at (619) 699-1900, (619) 699-1904 (TTY), fax (619) 699-6905, or hr@sandag.org . Application Supplement To help us further evaluate the skills and experience of individuals interested in this position, candidates are asked to respond to the Supplemental Question below. The information can be up to two pages in length and should be submitted with the Employment Application. This is considered a required component of the application; applications received without a response will be screened out of the selection process. Supplemental Question
Describe the constraints to traditional transportation funding that agencies face today. What options or tools would you recommend SANDAG explore to overcome these constraints?
Candidate Selection and Notification
All candidates will receive written confirmation that their application has been received. The hiring manager will begin reviewing and evaluating applications within a few days of the first review date. Based on this evaluation, the best qualified candidates will be invited to continue in the selection process. All candidates will receive written notification as to the final outcome of their application.
Further Information
The SANDAG website contains a wealth of information about our various project and program areas. The Careers section of the site lists all of our current Job Openings as well as information on how to apply for positions and Frequently Asked Questions about our recruitment process.
In compliance with the Immigration Reform and Control Act of 1986, applicants hired by SANDAG must show acceptable proof of identity and evidence of authorization to work in the United States.
SANDAG is an Equal Opportunity Employer
