17 Admin-Clerical jobs

NOTE: TO BE CONSIDERED FOR THIS VACANCY, ALL APPLICANTS MUST APPLY ONLINE AT: https://agency.governmentjobs.com/alachua/default.cfm Salary: $16.75 - $25.21 Hourly $34,842.70 - $52,433.47 Annually Bachelor's degree in a related program area and one year of experience with responsibilities for a specific program or program area; or any equivalent combination of related training and experience. Successful completion of a criminal history background investigation is required prior to employment. Applicants within six months of meeting the education/ experience requirement may be considered for trainee status.  Position Summary: This is responsible administrative work coordinating a program to ensure that implementation and prescribed activities are carried out in accordance with specified departmental objectives. An employee assigned to this classification coordinates program activities to ensure administrative efficiency and compliance with departmental standards. Work is performed under the direction of a higher level supervisor or manager and is reviewed through conferences, reports, and observation of results obtained.  Examples of Duties: ESSENTIAL JOB FUNCTIONS Selects employees and/or volunteers according to knowledge and experience in area with which program is concerned. Confers with staff to explain program and individual responsibilities for functions and phases of program. Reviews reports and records of program activity to ensure progress is being accomplished toward specified program objective. Modifies and/or changes program methodology as required to redirect activities and to attain program objectives. Prepares program reports for higher level supervisors. Controls expenditures in accordance with program budget allocations. Develops policies and procedures for the program's operation in conjunction with department director or immediate supervisor. Develops and/or assists in the development, implementation and maintenance of related computer programs. Responds to inquiries and/or complaints regarding the operation of the program. Assists in monitoring contracts related to the operation of the program. Coordinates all activities dealing with federal, state and local agencies. Ensures efficient and effective daily operations of the program. Performs related work as required. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of current practices and principles of the program or program area. Knowledge of federal, state and local regulations related to the program or program area. Ability to develop and implement operating policies and procedures. Ability to establish and maintain a good working relationship with the public, contractors local business owners and Constitutional Officers. Ability to attain proficiency in the operation of computer hardware, software and related programs. Ability to communicate effectively, both orally and in writing and to prepare and organize written reports. Ability to generate necessary paperwork in accordance with state and local ordinances. Ability to plan and organize work and manage time. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; talk and hear. The employee is occasionally required to reach and to be mobile. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.  

NOTE: TO BE CONSIDERED FOR THIS VACANCY, ALL APPLICANTS MUST APPLY ONLINE AT: https://agency.governmentjobs.com/alachua/default.cfm Salary: $20.60 - $31.99 Hourly $42,837.81 - $66,543.98 Annually Bachelor's degree in public administration, business administration, or a related field and two years of professional experience as an office manager; or any equivalent combination of related training and experience.   This position requires  the completion of Microsoft Excel and Word standard skills assessment with a minimum score of moderate knowledge. These tests  can be taken at CareerSource NCF, located at 10 NW 6th Street, in Gainesville. Please call Human Resources at  (352) 374-5219 to confirm that your scores are on file if you have already submitted them. Scores must be received by the Alachua County Human Resources office no later than 5:00 p.m. on the Thursday after the position closes .    Successful completion of a criminal history background investigation is required prior to employment. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.   To view instructions and schedule for skills assessments with Florida Works click  here .  You should scroll down to the Training and Assessment calendar to find the current calendar.    Position Summary: This is highly responsible professional work providing executive support and maintaining administrative operating systems for the Alachua County Board of County Commissioners (BoCC) Office and the County Manager's Office. The incumbent assigned to this position is responsible for performing complex and varied administrative work. Responsible for directing the provision of timely quality support services to the County Manager, Deputy County Manager, Assistant County Managers and/or the Board of County Commissioners, including constituent services, by developing and implementing functional and appropriate operating systems and procedures, exercising sound judgment and decision making skills, and focusing on quality customer service. Work is performed independently under the general direction of a higher-level supervisor and is reviewed through reports, conferences and observation of results obtained.   Examples of Duties: ESSENTIAL JOB FUNCTIONSMay supervise and coordinate the activities of subordinate employees including interviewing, hiring and training; determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews;  conducting departmental training and orientation; rewarding and coaching employees. Manages the information flow for the County Manager, Deputy County Manager, the Assistant County Managers and/or the Board of County Commissioners; manages the information flow on a variety of tasks performed independently or by subordinates to ensure satisfactory completion. Directs the maintenance of scheduling, calendars, and reservations for the County Manager, Deputy County Manager, Assistant County Managers and/or the Board of County Commissioners. Processes travel requests; makes travel arrangements; processes reimbursements for travel. Establishes uniform correspondence procedures and style practices. Prepares and maintains standard operating procedures. Prepares drafts of speeches, presentations, resolutions, ordinances, contracts and administrative policies as assigned. Coordinates the preparation of routine/non-routine correspondence of a complex and/or sensitive nature on behalf of the County Manager's Office and/or the Board of County Commissioners. Reviews, prioritizes, assigns and follows-up on mail for the County Manager, Deputy County Manager and Assistant County Managers and/or the Board of County Commissioners. Investigates and follows-up on citizen requests for service, complaints and requests for information. Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records. Research, interpret and develop data for assigned non-routine special projects. Performs related work as may be necessary.   County Manager's Office  May supervise and coordinate administrative and clerical support for the County Manager's Office. Assists in the development of short and long range plans; gathers, interprets and prepares data for studies, reports and recommendations; coordinates activities with other County departments and outside agencies as needed. Responsible for fiscal and budget job functions including entering performance measures and assist with and/or processes fiscal/payroll duties along with invoice processing, purchasing requisition, etc. for the County Manager's Office and BOCC.  Supervises and/or assists in the processing of invoices and bills for payment, reconciliation of purchasing card database and processing payment of purchasing card charges.   Supervises and/or assists in providing administrative and clerical support to the Deputy County Manager, the Assistant County Manager and the Economic Development Coordinator. Maintains, orders and inventories office supplies. Maintains records for copier(s) and contacts for repairs/supplies as needed.  Board of County Commissioners Office May supervise and coordinate administrative and clerical support for the Board of County Commissioners. Supervises and coordinates Board of County Commissioners processes: the agenda process includes reviewing agenda sheets, orienting, and training customers of the Agenda Office and assists in developing the County Manager's report, and advisory board reports. Directs the automated agenda process for County Commission meetings, including system training and guidance. Develops, implements, maintains, and directs procedures to process the Chair's mail and establish filing systems for each County Commissioner. Supervises and assists in the preparation of appropriate response to constituent requests. Maintains appropriate system of checks and balances to ensure quality and timely responses are provided. Independently coordinates, schedules, researches, interprets, and develops routine and non-routine projects assigned by the higher-level positions in the County Manager and Commission offices. Revise and update the County Administrative Procedure Manual on-line as needed.  NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge and understanding of standard operating procedures, BOCC employee policies, automated systems, and policies applicable to local governments. Thorough knowledge of principles and practices of organizational administration and management, budgeting, and human resource management. Thorough knowledge of modern office practices and procedures; business English/vocabulary, grammar, punctuation, spelling and mathematics. Skill in the operation and use of a personal computer including word processing, spreadsheet and database software; calculator; telephone; copy machine; and fax machine. Ability to understand and ensure compliance with BOCC employee policies manual, and county standard operating procedures. Ability to prepare detailed written reports and procedures. Ability to analyze emergency situations quickly and accurately and respond with an appropriate course of action. Ability to develop, guide, organize and counsel staff, including the ability to effectively appraise employees' performance and propose any necessary disciplinary actions. Ability to proofread and make appropriate changes to documents and correspondence. Ability to understand and ensure compliance with laws, rules and regulations governing all types of governmental activities. Ability to effectively communicate, both orally and in writing; including public speaking and presentations and the preparation of written reports and memorandum. Ability to establish and maintain effective working relationships with employees, supervisors, government agencies and the general public. Ability to analyze and evaluate departmental programs, procedures and policies to ensure services are delivered efficiently and effectively.  PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is occasionally required to reach and be mobile. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus associated with the constant use of computer monitors. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Talent Search Operations Manager TIP-Talent Search Department   Requisition Number       401279044 Location                      Durham Duke Entity                UNIVERSITY Regular/Temporary      Regular Job Code                     1492 Administrative Coordinator Job Family Level          12 Exempt/Non-Exempt   Non-Exempt Full Time / Part Time  FULL TIME Shift                             First/Day       Occupational Summary: As a part of the TIP Talent Search Department, you will plan, coordinate and participate in the daily operations of the Admissions Department at the Duke University Talent Identification Program.    If you are interested in applying, please submit an electronic application with a cover letter and resume to the Duke HR Careers page at https://hr.duke.edu/careers/apply  for requisition # 401279044 prior to the close of the position on Monday   July 3, 2017 @ 5:00PM .   Position Summary : The Duke University Talent Search Operations Manager provides support and assistance in two areas of work for Talent Search: (1) Oversees the operations and supervises the coordinators of both talent searches (2) Coordinates the recognition ceremonies for talent search participants. This position will provide guidance and direction for the daily operations of the 4th-6th grade and 7th grade talent searches. This will involve goal settings, managing division updates/changes, controlling budgets, maintaining systematic flow, reporting, and organizing projects for effective outcomes. In addition, s/he will plan, coordinate and administer all the logistics for the Grand Recognition Ceremony at Duke University and for the state ceremonies. This includes coordinating the development of all ceremony materials, such as invitation pieces, handouts and programs. Additionally, s/he organizes the selection process for single-course tuition scholarships and advises on all TIP ceremony policies and activities. S/he will manage the hiring process for talent search staff members to include, writing job descriptions, selecting an interview team, and providing initial training to new hires.   Talent Search Operations The Operations Manager will have two direct reports: 4th-6th Grade and 7th Grade Talent Search Coordinators. S/he will maintain an operations calendar/schedule of ongoing activities and events for both talent searches in order to provide proactive support. Will hold regular supervision meetings to discuss staff concerns or changes, enrollment updates, problems or change and will represent TIP at meetings with testing agencies (ACT or SAT) when needed. Guide continuous improvement throughout the year and standardize processes between the two searches to eliminate duplication of tasks, create more efficiency and utilization of time/resources. S/he will provide support to both talent searches by annually reviewing budgets, publications, tests and ceremony scores; coordinating database upgrades/changes; assisting with webinar presentations as needed monitoring website pages, coordinating guest visits to TIP, serving as a back-up for loading test scores; managing q-test score process and determining qualifying test/scores for participation in talent search. She will conduct regular staff meetings and department retreats. In collaboration with supervisor and at the end of enrollment cycle, define the trend analysis for enrollments and work with the recruitment team to define long-range outreach goals. The TS Operations Manager will create detailed demographic reports for both talent searches and utilize these reports in planning for increased growth and ongoing outreach in conjunction with recruitment team. Overseeing operations will include providing customer service and being knowledgeable in all areas of enrollment, above-level testing, financial aid, benefits, being familiar with TIP resources for both talent searches, and serving as a liaison (attending meetings or participating in groups) with other divisions that provide talent search benefits. Assist with email box responses and phone calls during the high enrollment periods. State Ceremonies The Operations Manager will recruit potential universities and colleges to serve as host sites for the state ceremonies and secure an agreement with those that will provide ceremonies within their region; maintain a list of these confirmed and potential sites from year to year. S/he will coordinate all logistics with hosting institutions of state ceremonies and will utilize the student database to generate appropriate reports, determine the projected number of qualifying students who will attend each state ceremony and inform the host sites of the projected numbers. Secure additional sites when needed. During the planning and implementation period, this position will maintain continuous communication with host contacts and university liaisons to ensure updates are received, planning is progressing and last minute details are resolved. This includes overseeing all ceremony publications and materials; ordering and sending the medals; developing programs and emergency plans, before the ceremonies. S/he will organize and coordinate the tuition scholarship awards programs with many of the host institutions and communicate with recipients regarding this award. Daily customer service may include working with hosting institutions, families, educators or other school personnel. Supervisory skills will be utilized for temporary and permanent staff. A schedule of ceremonies will be developed and shared with internal staff. S/he will prepare and conduct a training session with the ceremony representatives regarding responsibilities for both state and grand ceremonies. The presentation script and a list of students attending will be shared with representatives in a comprehensive travel folder prior to the ceremony date. The Operations Manager will also serve as a TIP representative to one or more ceremonies each year. This may involve out-of-state travel. Following the ceremony season (April-May-June), s/he will evaluate each ceremony to determine quality, participation rate and prepare a summary report.   Grand Ceremony The TS Operations Manager will plan, organize and coordinate all aspects of the Grand Ceremony at Duke University, to include securing the date for Cameron Indoor Stadium and keynote speaker, finalizing the venue and forum for information sessions, preparing the merit scholarship certificates and other activities. Well in advance of the event, s/he will collaborate with Marketing on photograph set-ups and other promotions; hold regular meetings with internal staff to provide updated information and changes. Participating 7th graders who qualify as merit scholars will be identified and receive communication regarding their scholarships (early March). This will require generating data from the student/educator database of students who meet the standards and criteria for the Bevan Scholarships and TS Scholars of Distinction. S/he will prepare and provide script to the Duke TIP Executive Director and communicate details regarding the ceremony. Following this event, s/he will supervise the mailings of medals to those who were not in attendance. A budget will be developed and presented to finance for the following year for ceremonies. Budgets for both talent searches will be reviewed and monitored throughout the year and finalized with the supervisor before submission to Director of Finance. Perform other duties as assigned by the supervisor.  Minimum Qualifications Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status. Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.   Preferred Skills Strong operational, communication and organizational skills; project management/event planning; database management/analysis; supervisory experience; strategic planning; Spanish fluency a plus.     Education Work requires a general business background generally equivalent to a bachelor's degree in a business related field.   Experience Work requires 2 years related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities. A master's degree in a business related field may be substituted for 2years experience. OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OREXPERIENCE.   

Conservation Law Foundation (CLF) seeks an experienced, engaging, and very organized individual to serve as executive assistant to the Chief Executive Officer (CEO). The successful candidate, who will have solid prior experience supporting a senior executive (or comparable experience), will routinely provide administrative support to the CEO and, where appropriate, act as a trusted surrogate to further solutions on behalf of the CEO.   This is a full-time exempt position based in our Boston office.   KEY RESPONSIBILITIES AND DUTIES:   Handling logistics for meetings between the CEO and inside as well as outside parties, such as potential individual donors, foundations, colleagues, politicians, adversaries, etc.; may need at times to serve as “diplomat” to persuade outside parties to attend meetings. Serving as first responder to and occasionally troubleshooter for requests directed to the CEO from staff. Proactively managing and supporting the schedule of the CEO. Supporting the Board of Trustees, including scheduling Board meetings, taking minutes during Board meetings, supporting specific Board committees (e.g., the Governance Committee), and proactively serving as a liaison between Board members and the CEO. Handling routine administrative support needs for the CEO, such as drafting memos, taking messages from callers, coordinating travel reservations, etc.   QUALIFICATIONS:   At least five years of experience providing administrative support to C-suite or other senior executives or comparable experience, preferably but not essentially, in a nonprofit environment. Bachelor’s degree or equivalent experience strongly preferred. Very strong critical listening and thinking skills; top-notch interpersonal, writing, organizing, phone and basic office skills. Demonstrated penchant for problem-solving and taking the initiative; evidence of good judgment and history of high productivity. Demonstrated capacity to work well both autonomously and as part of a team. Availability to work occasional evenings and weekends as needed.    SALARY & BENEFITS: CLF offers a competitive salary, an extensive benefits plan, and an open and accepting work environment where differences are highly respected. HOW TO APPLY: Send your resume entitled “your last name-first initial-resume” (e.g., “SMITH J RESUME”) and a detailed cover letter entitled “your last name-first initial-cover” (e.g., “SMITH J COVER”) to careers@clf.org . Please make “Executive Assistant” the subject of your e-mail.  The position will remain open until filled.  No phone calls please. * *  *  *  *  * Conservation Law Foundation (CLF) protects New England’s environment for the benefit of all people. A nonprofit, member-supported organization, CLF uses the law, science and the market to solve the region’s most challenging environmental problems from climate change to ocean conservation to transportation.  Every day, CLF advocates stand up for New Englanders — in statehouses, courthouses and boardrooms, regulatory hearings and community gatherings — to forge innovative paths to environmental progress and economic prosperity  for all  in our region.  To that end, CLF works with communities of color, and also communities that are economically or otherwise disadvantaged, which often suffer disproportionately the impacts of environmental degradation.  CLF is committed to representing New England’s diversity in our staff, volunteers, boards and membership and creating a positive, inclusive workplace culture where all can thrive.  People of color are encouraged to apply.

Purpose of Position Macalester College seeks to hire a full-time Alumni Engagement Administrative Coordinator to work in its Alumni Engagement Department. This position supports the Alumni Engagement team by providing administrative duties using independent initiative to balance the priorities of the department and individual team members. They act as a first point of contact for Alumni and other inquiries, supports Alumni Engagement staff and Board, supports the administrative needs of campus and non-campus events, and oversees student workers. The incumbent functions on behalf of the entire Advancement department by greeting visitors, directing phone calls and serving as Advancement office manager. Responsibilities Alumni Engagement team support: Support the activities of the Alumni Engagement department; establish and assign priorities; develop processes and procedures for department as it relates to this position Attend meetings; record, transcribe, and distribute meeting minutes Maintain office files, procedures, and manuals; maintain distribution lists and/or databases, verify and enter information Organize and produce information for various projects, events, and reports; prepare and distribute reports, materials, and packets Screen and direct telephone communications pertaining to the Alumni Engagement department; act on routine requests, including event request Receive, process and maintain confidential and/or sensitive information and materials Support team travel plans Coordinate and manage the processing of invoices and requests for reimbursement Assist staff with logistics for out of town events including venue identification, vendor negotiations and communication with alumni leaders Recruit, manage, and supervise student employees Perform other duties as assigned Advancement reception support: Responsible for the distribution of incoming and outgoing mail; open, sort, and prioritize mail Serve as front desk representative to internal and external contacts; answer inquiries and respond to and/or resolve a variety of issues Manage inventory and order supplies Qualifications High School Diploma or GED required Vocational or technical training in the administrative/office field, Associates degree in the administrative/office field, or Bachelor’s degree in a related field is preferred 3-5 years of professional related experience required. Experience that has yielded knowledge of office procedures, administrative functions, ability to use databases and all forms of electronic communications is preferred Experience in higher education is a plus Proficient in prioritizing multiple projects and tasks Exceptional interpersonal and organizational skills Expert ability to communicate effectively, both written and verbal Demonstrated ability to work respectfully with sensitive and confidential information Application Guidelines For best consideration, please submit resume and cover letter in one PDF through the Macalester Employment Opportunities webpage no later than June 23, 2017. This posting will close on June 30, 2017. Institutional Overview Since its founding in 1874, Macalester has provided students with the inspiration, insight, and experience to become successful and ethical leaders. Located in St. Paul, Minnesota, Macalester enrolls nearly 2,100 students who come from virtually every state and 91 countries. Macalester is committed to being a preeminent liberal arts college known for its high standards of scholarship and its special emphases on internationalism, multiculturalism, and service to society. Macalester is proud of its longstanding commitment to social justice and creating a safe environment for all people regardless of sexual orientation, race, ethnicity, national origin, citizenship status, gender, religion, age, or ability. Macalester is dedicated to the goal of building a culturally diverse and pluralistic staff committed to working in a multicultural environment and strongly encourages applications from everyone who would add richness to our community, including people of color, individuals with disabilities and women. Benefits Macalester employees enjoy a fantastic benefits package and working environment that is second to none. Please visit http://www.macalester.edu/employmentservices/benefits/ for more information about benefits at Macalester College.

Brentwood School, a vibrant and diverse K-12 independent school, is seeking an Administrative Assistant, West Campus Admissions to begin in June of 2017. The Administrative Assistant, West Campus Admissions works as part of a team in a busy admissions office and reports to the Director of Admissions, West Campus. This position is a mix of administrative/office support and customer service, as the Administrative Assistant, West Campus Admissions is the initial point of contact for prospective families. The Administrative Assistant, West Campus Admissions supports the Director of Admissions, Associate Director of Admissions, and the Kindergarten Evaluator in the implementation of the admissions process for grades K-6.   Duties & Responsibilities including, but not limited to: Represent Brentwood School as the first point of contact for applicant families Oversee the creation and maintenance of all admissions files for grades K-6 Record applicant materials into the Blackbaud database and follow-up with families or schools for missing information as needed Prepare materials for all Kindergarten screening evaluations Maintain calendars for the Admissions Team including the scheduling of interviews, tours and other appointments as needed Support the Admissions Office in the planning and execution of all K-6 admissions events: open houses and transition events (some weekend work required) Interface with agencies, such as A Better Chance (ABC), The Independent School Alliance for Minority Affairs, and Young Eisner Scholars (YES) Schedule the Parent Tour Guides Order and maintain office supplies for the department Perform duties as assigned by the Director of Admission and Associate Director of Admissions West Campus. Desired Skills/Qualities: High proficiency in Microsoft Word, Excel, PowerPoint, and Google office suite Experience with databases is required Discretion in dealing with sensitive and confidential admissions information Willingness and ability to prioritize assignments, look ahead at what might be needed next, and multitask Ability to communicate and maintain collegial relationships with all constituents: students, parents, teachers, and volunteers Energy, patience, and a sense of humor necessary to work effectively with others Capacity to work both independently and with a team An interest in and openness to professional growth and development A demonstrated commitment to diversity and inclusion Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. For further information about Brentwood School, please visit the School’s website: www.bwscampus.com .   Interested candidates should submit a letter of interest, resume, and three references electronically to:   Adrienne Agena Director of Admissions, West Campus aagena@bwscampus.com

Brentwood School, a vibrant and diverse K-12 independent school, is seeking an Administrative Assistant, East Campus Admissions to begin in June of 2017.    The Administrative Assistant, East Campus Admissions works as part of a team in a busy admissions office and report to the Director of Admissions, East Campus. This position is a mix of administrative/office support and customer service, as the Administrative Assistant, East Campus Admissions is the initial point of contact for prospective families. The Administrative Assistant, East Campus Admissions supports the East Campus Director of Admissions and the Admissions Office in the implementation of the admissions process for grades 7-12.   Duties & Responsibilities including, but not limited to: Represent Brentwood School as the first point of contact for applicant families Oversee the creation and maintenance of all admissions files for grades 7-12 Record applicant materials into the Blackbaud database and follow-up with families or schools for missing information as needed File application materials Maintain calendars for the Admissions Team. This includes the scheduling of interviews and tours and other appointments as needed Support the Admissions Office in the planning and execution of all 7-12 admissions events: open houses and transition events (some weekend work required) Track RSVP’s, create nametags, prepare materials, register applicants for events Coordinate and track files for the Admissions Committee process Interface with agencies, such as A Better Chance (ABC), The Independent School Alliance for Minority Affairs, and Young Eisner Scholars (YES) Manage the Parent Tour Guide program Order and maintain office supplies for the department Perform duties as assigned by the Director of Admissions, East Campus or the Senior Administrative Team   Desired Skills/Qualities: High proficiency in Microsoft Word, Excel, PowerPoint, and Google office suite Experience with databases is required. Discretion in dealing with sensitive and confidential admissions information Willingness and ability to prioritize assignments, look ahead at what might be needed next, and multitask Ability to communicate and maintain collegial relationships with all constituents: students, parents, teachers, and volunteers Energy, patience, and a sense of humor necessary to work effectively with others Capacity to work both independently and with a team An interest in and openness to professional growth and development A demonstrated commitment to diversity and inclusion Ability to communicate in Spanish preferred   Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. For further information about Brentwood School, please visit the School’s website: www.bwscampus.com .   Interested candidates should submit a letter of interest, resume, and three references electronically to Lauren Windom, Director of Admissions, ecadmissions@bwscampus.com .

The primary responsibility of this position is to review, dispute, negotiate, consolidate, reconcile, process, and allocate billings, contracts, and licensing from IT vendors, including telephone, data, Mobile devices, software licenses, equipment maintenance, services, and subscriptions for the enterprise. Updates and distributes invoice accounting reports for management. Collects and maintains inventory of all software purchases, licenses and co-ordinates software license renewal with owner. This position performs duties for managing IT contracts to include but not limiting to tracking accountability, identification, location, maintenance, conducting inventories, reconciling, negotiating, consolidating, and validating lifecycle status for these contracts. This position maintains telecommunication and data inventories for providers, including administering ATS pagers. Tracks addition, disposal, and transfer of Corporate IT assets and provide purchasing clerk servi ces for IFS. This position also performs duties to maintain files for Sarbanes-Oxley compliance and create/post routine reports and managing software licensing. It is an integral part of ensuring the Corporate IT budget is accurate. The position tracks, evaluates, codes, and pays out on all IT invoices that come through Corporate IT on a daily basis which is then allocated out to the appropriate division as necessary. It looks for and corrects anomalies as necessary. Basic Qualifications: * Combination of formal post-secondary education and/or a minimum of two years of work experience in general accounting, auditing or as an office manager * Basic computer skills * Basic knowledge of MS Outlook and Office applications * Prior experience in statistical typing and recording information on spreadsheets * Demonstrated accuracy in working with and tracking large volumes of figures Minimum Qualifications: * Excellent written and verbal communication skills * Excellent organizational skills * Ability to multi-task and work in a fast-paced, dynamic environment * Aptitude for customer service * Ability to perform administrative tasks such as properly completing, submitting and filing forms * Ability to accurately record figures and perform simple algebra, addition and subtraction * Experience in statistical typing and recording information on spreadsheets Preferred Qualifications: * Bachelor’s degree in Accounting, Finance or Business * Overall knowledge of the telephone systems operating within the Valmont Enterprise and their contractual telecommunications agreements with commercial vendors and suppliers

Applications for this position will be accepted, on-line, until 75 completed applications have been received, but will close no later than 4:30 pm, on April 10, 2017.  Applications received after the 75 limit has been reached will not be included in this recruitment process. The City of Portland is seeking a Bureau Personnel Administrator (Administrative Assistant) in the Portland Bureau of Transportation (PBOT).  This role contributes to an internal services team that coordinates, for the entire bureau: personnel administration; leave administration; employee data, organization and position management; hiring processes; employee onboarding and off boarding functions; and other related responsibilities. This position serves as PBOT's Operating Bureau Personnel Administrator (OBPA) and provides both employees and supervisors/managers with technical guidance on a wide range of administrative processes. The Administrative Assistant is expected to carry out individual responsibilities with initiative, independence as well as collaboration, and exercise sound professional judgment and excellent communication skills. The incumbent will need to function effectively across all levels of the PBOT organization, utilize expert judgment in a wide variety of circumstances, be able to handle confidential information, advise employees and supervisors/managers with fact-based information and recommendations as well as tact and diplomacy, and play a key role in streamlining bureau processes. Experience in SAP is preferred but not required. The Portland Bureau of Transportation is a community partner in shaping a livable city. We plan, build, manage and maintain an effective and safe transportation system that provides people and businesses access and mobility. We keep Portland moving. For more information about the Portland Bureau of Transportation, please visit   www.portlandoregon.gov/pbot .  The Portland Bureau of Transportation embraces diversity, models inclusivity, and promotes equity through its service delivery, internal operations, organizational culture, and in its work with partners and the community For more information, or to apply, please visit www.portlandoregon.gov/jobs

The Administrative / Office Coordinator is responsible for performing multiple administrative functions related to the Arizona business unit. Responsible for the day-to-day office activities in Phoenix. Responsible for purchasing, filing, mailroom operations, facility management, vehicle maintenance, telecommunications, and reception duties. Schedules and coordinates logistics for meetings and assists with special events. Provides administrative support to Arizona Chapter by preparing correspondence and materials, preparing meeting agendas, handling travel arrangements and scheduling and processing expense reports. Performs assigned Information Systems, Human Resources, and Finance administrative tasks, including making deposits, processing payables, processing forms and preparing reports and acting as Phoenix “key user.”  May provide administrative support to some specific positions as assigned. Documents program procedures for reference by staff.  Uses available systems and resources to maintain, track and research data, and produce and review reports. Collaborates with other administrative and operational staff to ensure coverage. Applies established processes and practices to improve effectiveness. Coordinates activities with multiple variables, setting realistic deadlines and managing the timeline. May assist with the training of program volunteers, and may coordinate the activities of volunteers. Handles inquiries about business unit activities and assists in the preparation of program materials and correspondence. Works cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems. May communicate on behalf of the supervisor with internal and external sources, including staff, donors, vendors, and business relations to coordinate arrangements, convey information, and ensure successful execution of program. May be involved in short-term project work. May be involved in work associated with other business units. For more information and to apply, please visit www.nature.org/careers and search for job ID# 45298 in the keyword search. Deadline to apply is 11:59 PM EST, April 3, 2017.  The Nature Conservancy is an Equal Opportunity Employer. Women, minorities, people with disabilities and veterans are encouraged to apply.

This is a full time career position located in UC Davis Health System, Patient Care Network Billing, in Sacramento. Working hours are Monday through Friday 8:00 a.m. to 5:00 p.m. This classification is not represented by a union. REQUIRED: --Recent significant experience as a supervisor or equivalent role in one or more of the following areas:  outpatient medical billing operations, or medical clinic registration/front office operations --Significant experience using Epic Resolute or equivalent billing system to effectively work, Claim Edit, Credit and Follow-up  PB work queues as well as the knowledge to audit,  trace and adjust accounts using this system --Excellent leadership and supervisory skills --Ability to clearly communicate verbally, in writing or in person --Effective training skills in conjunction with experience and knowledge of the Epic Resolute PB follow-up or other equivalent billing system, and other aspects of the revenue cycle --Knowledge of Medicare, Medi-Cal, PPO and  HMO billing practices for outpatient primary care clinics. Must have significant work experience with outside payor requirements and procedures related to billing and following up open balance accounts --Knowledge of CPT-4, HCPCS and ICD-9, ICD-10 coding appropriate for primary care, OB-GYN, radiology, and selected specialty billing  --Problem solving and judgment skills to research, analyze and resolve or recommend alternatives to problem situations --Ability to effectively manage a heavy workload, delegate work to staff and handle pressure of deadlines --Knowledge and experience with Payment and Denial posting, preferably in the Epic Enterprise Payment Posting Module PREFERRED: --Knowledge and experience of other medical or health systems associated with our revenue cycle follow-up --Knowledge and experience in the Medicare and Medi-Cal provider enrollment process --Knowledge of the UCDHS provider credentialing system Responsibilities primary and secondary billing claims for all PCN medical services, is responsible for all third-party A/R follow-up, and is responsible for resolving PCN credit balance accounts.  The Patient Biller V Supervisor is responsible for one team of PCN Billing Department Patient Billers assigned to A/R follow-up.  The primary focus of each PCN Billing team is to follow-up on all payor reimbursement denials, correcting billing information that is in error and appealing all unpaid but correctable claims.  Each team is responsible for the A/R follow-up of a specific group of payors, e.g. Medicare, Medi-Cal, Commercial/PPO, W/Comp, CHDP, or others.  The Supervisor is responsible for directing staff members relative to the billing (collection) policies and performance guidelines specified by the Manager of PCN Billing. Special Requirements --THIS POSITION MAY BE SUBJECT TO A CRIMINAL BACKGROUND INVESTIGATION, DRUG SCREEN, LIVE SCAN FINGERPRINTING, MEDICAL EVALUATION CLEARANCE, AND FUNCTIONAL CAPACITY ASSESSMENT.

This position is responsible for identifying complex business opportunities which can be solved with Operations software, other automated business systems or reporting capabilities through the analysis, interface, coordination and synchronization of available resources and technical processes existing in the Foundation and Trust Company. Accountabilities Acquires and maintains a detailed knowledge of the various systems including, but not limited to, the trust accounting system, client relationship management system, and the imaging system, and how these and other systems interface with each other in the Foundation and Trust Company.  Provides instruction and training to team members and other appropriate staff to maximize the performance and utilization of all systems.  Develops informative and accurate reports and data to develop and maintain positive relations with clients and improve operational efficiencies.  Analyzes new software releases and insures the effective utilization of system features insuring the integrity of data residing on the system and accuracy of information shared with clients.  Interacts and coordinates activities with key personnel and all appropriate operating personnel and system representatives to insure clear and concise communications regarding processing schedules, outcomes, configurations and system status.  Keeps Information System personnel apprised of ineffective automated system responses, the general status of system transactions and data interfaces to enhance the connectivity and ability to communicate with critical internal and external systems.  Reads pertinent literature and attends workshops/seminars to keep abreast of new and innovative techniques for all systems within the Operations Department.  Informs the Vice President of Operations of current information and data to aid in decision making. Major Duties and Responsibilities Provides technical assistance in identifying, evaluating and creating written documentation of user instructions and procedures for all operational transactions.  Writes and maintains functional specifications and desk procedures for new or modified business systems.  Consults and coordinates with systems analysts and programmers in the design and development of new features and for all Operations’ systems.  Develops, coordinates, and implements plans to test business and functional processes during system development and quality assurance testing.  Consults with Operations’ management and personnel to obtain additional information during system development and evaluate alternatives.  Directs and coordinates work of others to develop, test, install and modify programs.  Tracks and documents changes to functional and business specifications and operating procedures.  Monitors and documents post-implementation problems and revision requests to Information Systems or other system representatives.  Prepares time and cost estimates for completing special projects and assists in identifying and managing the budget for Operations systems.   Relationships Works closely with Operations and Information Systems staff on system interfaces within Operations.   Required Education and Experience College degree or equivalent certification Minimum of 3 years’ experience utilizing business software or other software products/relational databases Strong analytical skills Knowledge of basic accounting software Exemplary report writing skills Experience working with Crystal reports Excellent verbal/written communications for training and documentation purposes Excellent people skills required Adept at assisting others in comprehending complex functions Capable of imparting knowledge to others in an informal training environment Ability to plan well and to handle multiple tasks      Physical Requirements Ability to communicate orally with management, co-workers, constituents, and vendors both individually and in a group/team environment Regular use of the telephone and e-mail for communication is essential Sitting for extended periods is common Hearing and vision within normal ranges are essential for typical conversations to receive ordinary information and to prepare or inspect documents No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required Good manual dexterity for the use of common office equipment such as computer terminals, calculator, telephone, and copiers. “The Presbyterian Foundation is an Equal Opportunity Employer” Forward résumé and cover letter to lisa.pesavento@presbyterianfoundation.org

SALARY:                               $3861 - $5945 Monthly CLOSING DATE:                 2/20/17 04:30 PM The City of Portland is seeking a Sr. Administrative Specialist in the Watershed Services Group in the Bureau of Environmental Services.  The Watershed Services Group leads planning, scientific, and stewardship efforts to implement Bureau and City investments in natural and built systems that protect and improve watersheds and public health.  The Senior Administrative Specialist independently manages time and workload to perform difficult, specialized administrative support functions using advanced skills and knowledge of business procedures, practices, and work methods.  For more information and how to apply, please visit www.portlandoregon.gov/jobs .

LOCATION:  Green Bay Campus STANDARD HOURS:  37.5 hours per week. Monday-Thursday 11:00 a.m. - 7:00 p.m.; Friday 9:00 a.m.-5:00 p.m. with rotating Saturday schedule from 8:00 a.m. – 11:00 a.m.; Flexibility required to include other day and/or weekend hours as necessary. MINIMUM STARTING RATE OF PAY*: $19.91/hour *Current benefit eligible employees will be placed within the pay range based on their current rate/range.   Location:   Northeast Wisconsin Technical College, Human Resources, 2740 West Mason Street,  Green Bay, WI  54307-9042. All postings are considered current and available until removed from the website.   Northeast Wisconsin Technical College is committed to promoting a learning environment where employees and students of differing perspectives and cultural backgrounds pursue career and academic goals embraced in an environment of respect and shared inquiry. The College is seeking to attract ethnically diverse instructors and staff who can inspire our increasingly diverse student population.   POSITION SUMMARY Interact with customers to provide information in response to inquiries about the College, enrollment, student finance, financial aid, appointments, etc. ESSENTIAL FUNCTIONS Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the functions identified in the job description. Essential Functions Statement(s) Confer with customers by telephone or in person to provide information about College services. Maintain record of customer interactions or transactions, recording details of inquiries, comments, and actions taken. Contact customers to respond to inquiries or to notify them of claim investigation results or any planned adjustments. Create student accounts, enroll students, and update student information using the student information system. Schedule students to meet with advisors and greet them upon arrival. Update information system and other resources to maintain log of frequently asked questions. Utilize references to resolve customer inquiries. Determine charges for services requested; collect payment or arrange for billing. Assist students in understanding the financial aid process and in completion of required documentation. Assist students in understanding program requirements and in applying to a program. Participate in the recruitment and retention of students by conducting telephone surveys, responding to internet requests for more information, and by participating in live chat communications. Assist students in establishing and navigating through a self-service account.   POSITION QUALIFICATIONS Competency Statement(s) Values - Demonstrate behaviors and action that support the College’s values - Customer Focus, Everyone Has Worth, Passion and Inspiration, Collaboration, Emotional Intelligence, Results and Accountability, Valuing Talent and Well Being, and Ethics. Student Success – Demonstrate behaviors and actions that support student recruitment, retention, and student success initiatives. Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, disability, socio-economic background, or job type. Accuracy - Ability to perform work accurately and thoroughly. Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others. Communication, Oral - Ability to communicate effectively with others using the spoken word. Customer Oriented - Ability to take care of the customers’ needs while following company procedures. Flexibility - Ability to adjust to changes as necessary. Friendly - Ability to exhibit a cheerful demeanor toward others. Interpersonal - Ability to get along well with a variety of personalities and individuals. Organized - Possessing the trait of being organized or following a systematic method of performing a task. Problem Solving – Ability to find a solution for or to deal proactively with work related-related problems. SKILLS & ABILITIES Education: Associates Degree Experience: Two years related experience.  **An equivalent combination of education and work experience may be considered. Computer Skills Microsoft Office Suite, OneNote, Instant Messaging, electronic calendar system and data management system (PeopleSoft preferred).   Other Requirements Bilingual – fluent English and Spanish . Ability to type 30 words per minute with 95 percent accuracy.