22 Admin-Clerical jobs

POSITION SUMMARY:    The California Academy of Sciences is looking for an Accountant to be a key member of the Accounting team. We are seeking a team member who is ready to learn, grow, and contribute to our organization. You will participate in various areas of the accounting process including accounts receivable, month-end close, regulatory filings, and financial statement reporting.  Everything we do in the accounting department is focused on providing valuable insight to our internal business partners. The way we provide insight and support is by delivering timely and accurate financial information, building trust that fosters collaborative relationships, and anticipating and responding to the needs of the Academy. The California Academy of Sciences welcomes people of all backgrounds, identities, and beliefs to join us in achieving our mission to explore, explain, and sustain life. We place diversity, equity, and inclusion at the heart of our recruiting efforts and strive to build a culture centered on mutual respect, equal treatment, and the opportunity to succeed. ESSENTIAL DUTIES AND FUNCTIONS: Close process Record journal entries timely and prepare supporting schedules to ensure a documented audit trail for all journal entries. Analyze financial statement line items to include variances as compared to budget and trend. Account Reconciliations Prepare monthly balance sheet reconciliations and flux analyses, and ensure that any reconciling items are resolved or cleared timely. Billing/collections Provide customers with accurate and timely invoices, statements, and schedules. Respond effectively to customer inquiries in a timely fashion. Communicate all issues and/or disputes to their supervisor and operating departments. Maintain an efficient collection process to include an organized filing and tracing system, issue dunning letters, monitor returned checks and chargebacks, perform collection calls, and prepare bad debt write-offs. Ensure proper internal control by monitoring the AR subsidiary ledger, advance deposit ledger, and any other related subsidiary ledgers. Cash Application Process incoming check and ACH payments from AR customers and prepare daily check deposits. Verify and balance both checks and credit card deposit totals. Apply both check and credit card payments to AR customer’s accounts in accordance with the customer’s remittance advice. Process AR adjustment requests and update unapplied payment list accordingly. Projects Assist in the review and streamlining of necessary internal controls and processes. Participate in the documentation of accounting process narratives. Audit support Prepare working papers to include supporting documentation for audit support. Other Assist in processing payroll Assist procurement team with vendor set up Develop working relationships with fellow team members and business partners and serve as first point of contact for business partners. Attend to ad-hoc requests Work required overtime during the close process, as well as to meet project deadlines. Follow all Academy safety regulations Other duties as assigned  MINIMUM QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  EDUCATION and/or EXPERIENCE: A qualified candidate will have a combination of the following experience and/or equivalent education: Degree in Business with a concentration in Accounting, working toward passing the CPA exam 2+ years of relevant accounting experience   KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of Excel Excellent verbal and written communications: able to deal with staff, management, and outside contacts in a cooperative and professional manner, both in person and on the telephone Intermediate knowledge of Generally Accepted Accounting Principles (GAAP) Must work effectively in a team environment   LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups or individuals.  Bilingual (spoken and/or written) in Spanish, Cantonese, Mandarin, or other non-English language preferred. PHYSICAL DEMANDS & WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, sit, walk, reach with hands and arms, and talk or hear. Must be able to lift 50 lbs.  Must be able to perform repetitive motions 95% of the time. APPLICATION INSTRUCTIONS:   Please submit your cover letter and resume online at https://calacademy.snaphire.com  Note that the recruitment timeline for positions vary and depend on many factors, so it is impossible to accurately predict when a position will close. We appreciate your patience during this process. No phone calls please. The California Academy of Sciences will consider for employment all qualified applicants with arrest and conviction records pursuant to the San Francisco Fair Chance Ordinance. For more information visit: https://sfgov.org/olse/fair-chance-ordinance-fco . The California Academy of Sciences is an Equal Opportunity Employer and is committed to ensure that all employees and applicants receive equal consideration and treatment, regardless of race, color, creed, gender (including gender identity or gender expression), religion, marital or domestic partner status, age, national origin or ancestry, physical, mental or medical disability, sex, sexual orientation, citizenship, military service status, veteran status, or any other characteristic protected by state or federal law or local ordinance.   The California Academy of Sciences is a non-smoking facility. There is also no smoking in Golden Gate Park.

Information Officer I – Events and Operations Coordinator Lowell, MA The New England Interstate Water Pollution Control Commission is seeking detail-oriented, dynamic, committed, and personable Information Officer candidates to serve as an Events and Operations Coordinator providing logistic support to the planning and executing of meetings, conferences, trade shows and events, and financial invoice database reconciliation. Incumbent will research venues, distribute RFPs, and act as the primary contact for event registration databases and additional event requirements. Incumbent will support the Business Operations Manager with IT assistance, administrative support, and office resource and equipment management. The successful candidate will have a bachelor’s degree in business administration, hotel administration, public relations, events management, tourism, marketing, or related field. Must possess exceptional communication skills, both verbal and written, as well as strong organization and project management skills. Will have proved ability in Microsoft Office Suite and internet skills. Knowledge of budget preparation and contract management as well as exposure to travel arrangements and/or a corporate travel environment preferred. Refer to www.neiwpcc.org for full position description. To apply, send cover letter, resume, and short writing sample by July 26, 2019 via email to jobs@neiwpcc.org. In the email subject line please reference position # 19-Lowell-005.

Brentwood School inspires every student to: Think critically and creatively. Act ethically. Shape a future with meaning.   BRENTWOOD SCHOOL Upper School Library Administrative Assistant Brentwood School, a vibrant and diverse K-12 independent school, is looking for a full-time, twelve-month, Administrative Assistant to work in the Upper School library beginning July, 2019.  It is expected that a successful candidate would: Assist with the circulation of books/textbooks/other materials Assist students and faculty in library use Assist with library displays and programming Troubleshoot minor technology issues Supervise students in the library/effectively redirecting students when necessary from 10:00 a.m. to 6:00 p.m. Monday through Friday Order and maintain library and office supplies Enjoy working with Upper School students Engage and support students of varied identities, lifestyles, and beliefs Perform additional duties as requested and participate in the life of the school   In addition, a candidate should possess the following qualities and attributes: Experience with library management software, or a demonstrated ability to quickly and accurately learn new technology systems Confidence as a problem solver Commitment to diversity, equity, and inclusion Flexibility and a strong work ethic Commitment to professional growth and to high professional standards Strong collaboration and cross-cultural competency skills Self-motivated, with strong organizational skills Brentwood School is dedicated to the creation of diverse faculty and staff that better represents our student body and the city of Los Angeles. Information about our school can be found at www.bwscampus.com . Please submit a letter of interest and a resume to:   Elisabeth Abarbanel Upper School Librarian 100 S. Barrington Place Los Angeles, CA 90049 eabarbanel@bwscampus.com

General Purpose of the Job: Supports the functions of the Medical Staff Services Department through thorough, accurate and timely administrative oversight and management of the Medical Staff peer review process, support of the Centralized Quality and Peer Review Committee (CPRQC), implementation of the Medical Staff medical records delinquency notification procedure, and provides general administrative/clerical support to the Medical Director, Physician Performance, as well as the Chiefs of Staff. Essential Duties: This job description is intended to cover the minimum essential duties assigned on a regular basis. Caregivers may be asked to perform additional duties as assigned by their leader. Leadership has the right to alter or modify the duties of this position. Provide administrative and clerical support for Medical Staff meetings, including but not limited to the Centralized Peer Reviw and Quality Committee (CPRQC), and the associated workgroup, Centralized Peer Review Triage (CPR Triage), including preparation and dissemination of meeting agendas, supporting materials and facilitation of associated follow-up Perform accurate and timely data entry, management and follow up of Medical Staff peer review cases, within established protocol, into the peer review database/software and with associated physicians/Caregivers Produce periodic peer review trending reports and other periodic peer review reports for CPRQC and MSEC Function as a liaison with the Medical Staff, physician leaders and various internal Caregivers to communicate medical staff matters confidentially and facilitate resolution to identified concerns with the applicable parties Assist in the coordination, facilitation and administrative/clerical support of the Physician Communications Program Provider general administrative/clerical support to the Medical Director, Physician Performance and Medical Staff Services Department, including but not limited to answering phones, preparing meeting agendas, reports and presentations, ordering supplies, etc. Obtain and continuously apply working knowledge of Medical Staff peer review functions and legal protections, as well as accreditation standards and associated regulatory requirements to support peer review functions Successfully manage multiple time sensitive tasks with varying time lines and deadlines to achieve exceptional administrative results As necessary, assist with management/oversight of the Medical Staff call schedule or associated call schedule tasks Delinquent Medical Record oversight and OP Note Compliance Other duties as assigned Job Requirements Work Experience: See education subsection below Education: Associate's degree in health, law or business-related field, & two years medical staff services/credentialing or health care related administrative support OR high school diploma & four years medical staff services/credentialing or health care-related administrative/executive support experience Specialized Knowledge and Skills: Skills & Abilities Excellent written and verbal communication skills Excellent internal and external customer services skills with Caregivers, physicians, office managers and executives Excellent organizational and follow up/tracking skills; ability to apply critical thinking skills to processes and tasks Ability to work independently, as well as under general supervision Advanced proficiency with Microsoft office applications, specifically Excel, Word and Power Point Proficiency with credentialing/privileging and other similar database/software programs Knowledge, Skills & Experience Preferred Experience in Medical Staff Services functions in a hospital environment Experience with continuous management/oversight of Medical Staff peer review functions Experience with credentialing/privileging software such as ECHO or CACTUS Sparrow Health System is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status. Job Family Administrative/Clerical Requirements: Shift: Days Degree Type / Education Level: Associate Status: Full-time Facility: Sparrow Hospital Experience Level: Under 4 Years

Brentwood School inspires every student to: Think critically and creatively. Act ethically. Shape a future with meaning.   BRENTWOOD SCHOOL Brentwood School, a vibrant and diverse K-12 independent school, is seeking an Administrative Assistant for the Facilities Department . Job Title: Administrative Assistant , Facilities Exempt/Non- Exempt : Non -Exempt   Reports To : Director of Facilities   Basic Purpose:   The Facilities Admin istrative Assistant is responsible for providing administ rative services to the Director of Facilities as well as supporting the success of the Facilities Department. This position serves as the first point of contact for matters related to the administration of the d epartment including assisting in managing incoming enquiries and other day to day operations. This position will liaise and maintain s trong, effective communications with all external and int ernal members of the Brentwood c ommunity , along with various external organizations. This role requires strong communication and customer service skills in a fast-paced and high energy environment. The individual will answer calls from faculty, staff, parents, vendors, general contractors, administrators, and others who are either asking questions or needing assistance on a facilities matter.       • Assist the D irector of Facilities in the day-to-day activities including the coordination and management of meetings and schedules, and other general duties • Assist the Facilities Department with meeting management, record keeping, and reporting • Respond to general inquiries. Forward inquires to various department coordinators as appropriate. • Strong role in the management of the F acilities Computerize Maintenance Management S ystem (CMMS) • Input data generated by the Director of Facilities into CMMS system • Coordination meeting, conference calls, zoom meeting, booking meeting room s , preparation of materials • Help to reconcile Facilities Credit Card. Input chart of account numbers into bank ’s credit card online system , maintain receipts for all purchases, work with Business Office on issuing Purchases Orders   Experience, Knowledge, Skills, Abilities Required:   • Pass on information to Facilities Manager, Department S upervisors based on direction from Director of Facilities . Relays special instructions via two-way radio, or with other electronic methods. • Uses Computer Maintenance and Management Software (CMMS) database to enter work, follow up on status and close out work orders. • Proficient in Microsoft Word, Excel, PowerPoint, and other computer programs as needed. • M aintain effective and professional working relations with parents, faculty, staff, administration and contractors • Maintains purchase orders and files for Facilities . • Other duties as assigned • Effectively communicates orally, in writing , and electronically • Ability to maintain efficiency, organization, and flexibility in a strong service environment, sometimes under pressure, subject to frequently changing priorities • Use of judgment, tact, diplomacy, and flexibility when working with all members of the Brentwood School C ommunity   This list is representative of those duties and responsibilities that are required of this position. However, the list is not to be considered as all-inclusive. The Director of Facilities or others may assign other duties to meet the mission requirements of the School and cooperation of all personnel is expected to carry out the mission.   Physical Requirements and Work Environment: • Regularly sit, talk , and hear • Regularly uses close and distance vision   Mental Requirements: Position requires adaptability, analyzing, assessing, calculating, decision making, dependability, good judgment, reading, memorizing, social skills, speaking, multitasking, and writing   Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. Information about our school can be found at www.bwscampus.com. Please submit a letter of interest and a resume to:   Victor Pesiri Director of Facilities 100 S. Barrington Place Los Angeles, CA 90049 vpesiri @bwscampus.com

APPLICANTS MUST APPLY ON THE MONTEREY COUNTY HUMAN RESOURCES WEBSITE FINAL FILING DATE: Open Until Filled                                                                   Exam #19/14H33/05AMO PRIORITY SCREENING DATE: Wednesday, June 5, 2019. Applications received after June 5th, will be screened on an as needed basis. The Sheriff 's Office is comprised of the Administration, Corrections and Enforcement Operation Bureaus.  The Sheriff’s Office delivers public safety to the residents of Monterey County by providing 24-hour uniformed patrol, investigations, custody services, court security, and law enforcement support. Criminal Intelligence Specialist are assigned in the Enforcement Operations Bureau, Investigations Division and the Corrections Operations Bureau-Classification Unit.  This position collects and analyzes criminal activity information from various sources within the criminal justice community in order to identify offenders, characteristics, trends and patterns of crimes; disseminates analytical findings to departmental personnel; and performs other related work as required. The ideal candidate will have a proven track record of being accountable, demonstrate excellent communication and analytical skills. The ideal candidate will have the ability to develop and maintain close working relationships; possess strong oral and written communication skills; have good judgement and deal tactfully with individuals. The Eligible List established by this recruitment process may be used to fill current and future vacancies as they arise. EXAMPLES OF DUTIES: Collects, researches, analyzes and prepares reports; identifies and interprets criminal activity, characteristics, trends, patterns and relationships of crime in Monterey County or in the Corrections Facility; creates and maintains database files and other records using spreadsheets and statistical applications to manipulate, analyze and present data. Classifies criminal activity information and intelligence in target areas according to its reliability and sensitivity. Responds to requests for criminal and offender information and intelligence from law enforcement personnel, outside agencies, the public or community. Dependent on assignment, identify and monitor AB109 population. THE SUCCESSFUL CANDIDATE Will demonstrate the following knowledge, skills and abilities: Working Knowledge of: Methods and techniques used in researching, compiling, sorting, evaluating, and analyzing statistical, theoretical and factual information regarding criminal, offender and intelligence information; Personal computers and related software programs; law enforcement databases; Functions and processes of the criminal systems. Skill and Ability to: Analyze a variety of criminal information and intelligence received from various sources, and formulate theories regarding criminal trends, patterns and perpetrators; Logically synthesize and hypothesize a large volume of criminal activity information and intelligence; Collect and evaluate criminal information and intelligence to develop criteria to measure the reliability to such information; Communicate orally to ascertain and provide information to various law enforcement personnel and the public; Communicate effectively in writing to compose written reports demonstrating criminal trends and patterns that have developed; Establish and maintain effective working relationships with those encountered in the course of work to include; respond in a positive manner to supervision and direction; and attend and perform duties on a regular, reliable and consistent basis; Gather, analyze and prepare reports on activities and trends. ADDITIONAL INFORMATION: Conditions of employment include, but are not limited to: Successfully pass a complete and thorough background investigation, that will  include a polygraph examination or  voice stress analysis; Provide a telephone number or means in which employee can be reached; Dependent on assignment: work effectively while performing duties in a noisy, enclosed jail environment, exposure to health risks and smells associated with a jail environment, as well as exposure to anti-social inmate behavior; Walk to and from workstations, break room and restroom using walkways in sections of the Corrections Operations Bureau also used by escorted and unescorted inmates.   The physical and sensory requirements for this classification include, but are not limited to: Speak clearly and effectively in order to communicate face-to-face and on the phone to provide and gather information; Manual dexterity needed to operate writing utensils or a computer keyboard to input and retrieve information; Physical strength to lift and carry boxes of files weighing up to 10 pounds; Sit at for periods of time at computer terminal to process information; See well enough to verify the identity of individuals. Visit the Monterey County website to view the complete job description: http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/class-specifications Benefits: Monterey County offers an excellent benefits package.  To view the “J” Unit Benefit Summary please visit our website.  This information is not legally binding, nor does it serve as a contract.  The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. Notes: Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.  If you are hired into this classification in a temporary position, your rate of pay will be hourly and you will not be eligible for the benefits listed in the summary.  Application and Selection Procedures Apply On-Line at https://www.governmentjobs.com/careers/montereycounty Applications may also be obtained from and submitted to: Monterey County Sheriff’s Office Attn:  Human Resources 1414 Natividad Road Salinas, CA  93906 Phone: (831) 755-3744 or (831) 755-3702          Fax: (831) 755-3828 The selection process is tentative and applicants will be notified if changes are made. The competitive selection process includes submittal of required application materials. A complete application packet will include: A completed County of Monterey employment application Response to the supplemental questions For a guaranteed review, all required materials must be received by Wednesday, June 5, 2019.  Applications received after June 5th, will be screened on a monthly basis.  Applicants who fail to provide all required materials will not be considered.  Resumes, cover letters, letters of interest and other correspondence will not be accepted as a substitute for required application materials.  All required application materials will be competitively evaluated.  Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process.  To assess applicants’ possession of required qualifications, the process may include an oral examination, pre-exam exercises, performance exam, and/or written examination.  

Brentwood School inspires every student to: Think critically and creatively. Act ethically. Shape a future with meaning. BRENTWOOD SCHOOL Lower School Library Administrative Assistant Brentwood School, a vibrant and diverse K-12 independent school, is looking for a full-time Administrative Assistant to work in the Lower School library beginning July, 2019.  It is expected that a successful candidate would: Manage the circulation of books and other materials Assist students and faculty in library use Assist with library displays and programming Process new books and other materials as needed Supervise students in the library/effectively redirecting students when necessary Order and maintain library and office supplies Enjoy working with Lower School students Engage and support students of varied identities, lifestyles, and beliefs Perform additional duties as requested and participate in the life of the school   In addition, a candidate should possess the following qualities and attributes: Experience with library management software, or a demonstrated ability to quickly and accurately learn new technology systems Confidence as a problem solver Commitment to diversity, equity, and inclusion Flexibility and a strong work ethic Commitment to professional growth and to high professional standards Strong collaboration and cross-cultural competency skills Self-motivated, with strong organizational skills Previous experience in a library setting preferred   Brentwood School is dedicated to the creation of diverse faculty and staff that better represents our student body and the city of Los Angeles. Information about our school can be found at www.bwscampus.com . Please submit a letter of interest and a resume to:   Yapha Mason Lower School Librarian 12001 Sunset Blvd. Los Angeles, CA 90049 ymason@bwscampus.com

TITLE: Admission Intern DEPARTMENT: Admission Office CATEGORY: Part-time, non-benefitted intern The Harvard-Westlake Admission Office seeks a highly-organized candidate for the 2019-2020 academic year (August through June) for a 5-day, 29-hour/week internship. Daily duties include interacting with prospective families, daily mailings, planning and executing admission events, and maintaining detailed guest lists. Although not required, familiarity with Harvard-Westlake or experience working in an independent school is beneficial. The intern will have direct access to the inner workings of an independent school admission office. Opportunities beyond initial scope of position may be available based on intern’s performance and interest. While this position provides clerical and technical support for a fast-paced, high volume Admission Office that requires accuracy and organization, the ideal person will enjoy working with other people and helping prospective families through the application process with patience, kindness, and a sense of humor. Harvard-Westlake actively strives to be a diverse and inclusive community in its educational, admission, and employment practices. We do not discriminate on the basis of race, color, national or ethnic origin, age, religion, sexual orientation, gender identity and/or expression, disability, or any other characteristic. We seek candidates who demonstrate sensitivity, knowledge, and understanding of the diverse backgrounds of community members; have an ability to work flexibly, independently, and collaboratively in a fast-paced environment with individuals from a diverse set of backgrounds; and have a capacity to serve as a model of openness, generosity, and acceptance. Qualifications: • Flexible schedule. Some weekend and evening commitments required for events. • Availability during academic-year, August 2019-June 2020, less than 30 hours/week. • Experience with filing, including creating new files and updating information in files efficiently and accurately. Strong attention to detail is essential. • Discretion in dealing with sensitive and confidential admissions issues. • Exceptional communication skills, including email, on the phone, and in-person. • Demonstrated sensitivity, knowledge, and understanding of the diverse backgrounds of community members. • Ability to work flexibly, independently, and collaboratively in a fast-paced environment with individuals from a diverse set of backgrounds. • Capacity to serve as a model of openness, generosity, and acceptance. • Strong computer fluency. Familiarity with databases, Microsoft Word, Excel, and Outlook a plus. • Calmness under pressure with a sense of humor. • 6+ months of administrative office work preferred. • A valid driver’s license. A background check is required and must be successfully completed before employment can begin. To Apply: To apply: https://www.hw.com/about/Career-Opportunities For additional questions, please contact Director of Admission, Aaron Mieszczanski at admission@hw.com.

Brentwood School inspires every student to: Think critically and creatively. Act ethically. Shape a future with meaning. BRENTWOOD SCHOOL Administrative Assistant, East Campus Admissions   Brentwood School, a vibrant and diverse K-12 independent school, is seeking applications from qualified candidates interested in the position of Administrative Assistant, East Campus Admissions.  This is a full-time, 12-month position with a workload that can vary greatly during the course of the year.   The principal responsibilities include:   Represent Brentwood School as the first point of contact for applicant families Oversee the creation and maintenance of all admissions files for grades 6-12 Upload and record applicant materials into the onBoard database and follow-up with families or schools for missing information as needed Maintain calendars for the Admissions Team, including the scheduling of interviews and tours and other appointments as needed Tour prospective families and assist with the Tour Guide Program Support the Admissions Office in the planning and execution of all 6-12 admissions events: open houses and transition events (some weekend work required) Track RSVP’s, create name tags, prepare materials, register applicants for events Order and maintain office supplies for the department Perform duties as assigned by the Director of Admissions, East Campus or the Senior Administrative Team   The Administrative Assistant, East Campus Admissions should:   Possess a detail-oriented approach to work and outstanding organizational skills Have excellent communication skills including writing and listening Be collaborative and flexible with a genuine enthusiasm for working with colleagues, families, and students Cultivate an equitable and diverse school community   In addition, a candidate should possess the following qualities and attributes:   High proficiency in Microsoft Office Suite and Google Office Suite Discretion in dealing with sensitive and confidential admissions information Willingness and ability to prioritize assignments, look ahead at what might be needed next, and multitask Sense of humor, warmth of personality, and energy Commitment to diversity and inclusion Strong cross-cultural competency skills A Bachelor’s degree is required   Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles.  For further information about Brentwood School, please visit the school’s website: www.bwscampus.com .   Interested candidates should submit a letter of interest, resume, and three references electronically to the person listed below. In your letter, highlight your education and experience specifically related to diversity, equity, and inclusion.                 Admissions Director               Brentwood School               100 S. Barrington Place               Los Angeles, CA 90049              Lwindom@bwscampus.com

ABOUT AFS-USA: AFS-USA is part of a worldwide network of AFS partner organizations that work together to advance global education and foster meaningful connections across cultures. As the network’s largest partner, AFS-USA works to increase the global competency of U.S. citizens by providing a variety of international and intercultural learning experiences to individuals, families, schools, and communities. We are proud of our Staff of approximately 200 dedicated individuals, working from our national office in New York City as well as home offices across the county, who collaborate with our more than 4,000 AFS-USA Volunteers to deliver high quality programs and global education resources. These include: immersion based study abroad experiences in over 40 countries worldwide; opportunities to host foreign AFS exchange students; and global learning workshops and curricula for educator, schools and businesses. OVERVIEW: The Study Abroad Specialist supports the AFS mission and organizational goals by providing customer service throughout the admissions process for students applying to AFS’s scholarship programs. In addition, the Study Abroad Specialist is responsible for providing support to seasonal staff during the peak seasons. RESPONSIBILITIES: The Study Abroad Specialist will provide excellent customer service when working with students, families, and AFS employees, and volunteers in response to inquiries, concerns, and requests about AFS programs and scholarship opportunities. In addition, the Study Abroad Specialist must use the knowledge gained through daily interaction with participants, natural families, host families, and AFS employees and volunteers to contribute to process improvement measures for the Customer Experience and Program Innovation Department and AFS. Customer Support Guide, support, and inform scholarship students through the admissions process:  Promote countries, scholarships, fundraising, and incentives. Guide students through selection of country and program in accordance with program- and scholarship-specific criteria. Provide in-depth explanations of the application, scholarship application process, placement restrictions, program expectations, and medical review policies and procedures, as needed. Maintain personal knowledge of sending countries and programs. Motivate and assist students to complete the full AFS application: Work in collaboration with Supervisor for the coordination of interviews with volunteers. Inform students of status changes such as program acceptance, host family placement, scholarship award notifications, etc. Provide support for Faces of America, BP Global Citizens of Tomorrow (BPGCT) Scholarship and other scholarships applicants Work with community-based organization (CBO) Staff to establish productive relationships.  Facilitate guidance and counseling to CBO Staff on the AFS applications process.  Visa support: Provide support to participants during the visa application process. Coordinate with the Visa Specialist to communicate with participants/natural families when situations arise that may cause delayed departures due to visa-related issues. Maintain knowledge of CSIET/US Department of State standards Pre-program Orientation Coordinate and facilitate a series of sending program conference calls each cycle with returnees, participants, and natural families pertaining to the AFS application process, country selection, program preparation, money management, etc. Recruit AFS returnees for calls as needed. Seasonal Staff support Maintain initial and ongoing training materials and forums for staff and volunteers. Direct the daily activities seasonal staff member(s), as needed. Assist team members to strategize problem solving techniques when escalated customer service issues arise. Short term project support: The Study Abroad Specialist may also be assigned special tasks: BPGCT Quarterly Report information collection and draft Faces of America, BP Global Citizens of Tomorrow and other related scholarship data analysis Domestic travel coordination with Travel Department and CBOs as needed FoA recruited NSLI-Y application support and review QUALIFICATIONS: Bachelor’s degree or equivalent experience working with community-based organizations serving underserved and underrepresented communities. Verbal and written fluency in Spanish is preferred. Excellent phone- and email-based customer service skills. Computer literate, including word processing, spreadsheets, and internet applications. (Microsoft Word, Microsoft Excel, general database knowledge). Experience volunteering or working with volunteers in a professional setting is a plus. Comfortable collaborating with people of different backgrounds and ages including students, parents, colleagues, volunteers, and educators.  Able to work in multiple team environments, in varying contexts. Well organized and detailed oriented. Able to manage multiple priorities under multiple deadlines and navigate intense spikes in workload. Self-motivated. Able to maintain a high degree of quality and productivity with minimal supervision. Adaptable. Able to evaluate changing demands and circumstances and to adjust tactics as necessary. Excellent diplomatic and troubleshooting skills. International/Intercultural travel or study abroad experience is preferred. NON-DISCRIMINATION: AFS-USA is committed to a work environment in which all individuals are treated with respect and dignity. AFS-USA prohibits all forms of unlawful discrimination, harassment and retaliation, including behavior which targets an individual or group based on perceived or actual characteristics, such as but not limited to: race, color, religion, creed, sex (including pregnancy, childbirth and related medical conditions), national origin, age, disability, military service, veteran status, marital status, partnership status, sexual orientation, familial status, gender identity, gender expression, transgender status, genetic predisposition or carrier status, alienage, citizenship status, caregiver status, status as a victim of domestic violence, sex offense or stalking, unemployment status, status as a certified medical marijuana patient or any other legally protected classification.

Administrative Assistant Alumni Engagement https://urelations.ucsc.edu/working-in-ur/ Job #: 1908613 --- Time; Career Starting Salary Range: $22.54-$24.70/hourly. Salary commensurate with qualifications and experience. UCSC strives to embrace diversity in all its forms; it strives to be an inclusive community that fosters an open, enlightened & productive environment. Under the general supervision of the Chief Alumni Officer, the incumbent provides high level administrative, project management and direct executive support to Alumni Engagement and Information Management. The Administrative Assistant coordinates the daily operations of the Alumni Engagement (AE) unit and Information Management (IM) unit. This position acts as a liaison to senior management across campus, overseeing general communication between AE, IM and other campus entities. On behalf of the Chief Alumni Officer, this position interacts with alumni and other constituents to meet their needs. Other duties include, but are not limited to coordinating travel and purchasing, performing financial transaction reconciliation, coordinating signature items, organizing meeting and events and preparing reports. The incumbent identifies issues or problems within specific management areas and researches issues, prioritizes tasks and works independently with a high degree of confidentiality and with excellent judgment. The incumbent must have a clear understanding of the overall campus, an appreciation of the academic mission, and a thorough understanding of University Relations divisional objectives. The person in this position should possess the insight, tact, and diplomacy to foster effective relations with staff, students, the public, government offices and the press. This position requires the ability to respond flexibly and positively in all circumstances, to cope with ambiguity, to work effectively under pressure, and to manage regularly shifting priorities in a dynamic environment with frequent interruptions and deadlines. This is an opportunity to be a part of an optimistic, cohesive team in a professional and challenging work environment. Qualifications include: • Excellent verbal and written communication skills, with the ability to recall, retrieve, and communicate information quickly, clearly, and accurately. • Demonstrated political acumen and high professional standards with proven ability to exercise good judgment and maintain strict confidentiality. • Exceptional interpersonal skills, demonstrating tact and diplomacy to consistently interact effectively and flexibly with diverse groups of people, both internal and external, and to recognize their differing priorities and expectations. • Exceptional organizational skills sufficient to prioritize and complete assignments and projects independently, while balancing competing needs and attending to detail. • Ability to provide appropriate implementation, tracking and follow- through on projects, programs, and events, including documents, forms, and logistics for an office that has a high volume of paper and electronic communication. Work-site location is the UC Santa Cruz Scotts Valley Center (100 Enterprise Way, Scotts Valley, CA). Position is open until filled. Initial Review Date: 03-17-2019 APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS View full job description and access on-line application: https://apptrkr.com/1409885 To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site mailto:@ https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer. Copyright ©2017 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-2309e95e0e3c094c9b33981873ef581a

Overview of the Executive Office The success of SANDAG as a regional agency is firmly grounded in our ability to establish and nurture relationships with our member agencies as well as with federal, state, and regional policymakers, and other key stakeholders in our programs and projects. The Executive Office serves as a critical link between the Board of Directors, who establish the overall direction and priorities for the agency, and employees, who are responsible for achieving the program and project goals of the Board. The Executive Office includes key leadership positions such as the Executive Director and Chief Deputy Executive Director as well as specialized departments and positions whose purview is to provide technical expertise and guidance throughout the agency as well as to the Board and Policy Advisory Committees. An important element of the complex administrative and political support the agency provides to the Board of Directors lies with our two Executive Assistants who maintain strong working relationships with elected officials, staff from member agencies, business and community leaders, and with employees at all levels within the organization. The Executive Assistants are relied on for their skill in understanding and recognizing the many demands on Executive Team members and effectively prioritizing or referring requests, receiving and distributing information in a timely manner, and maintaining a professional and helpful attitude that is a reflection of SANDAG. Executive Assistant/Clerk of the Board role As a member of the Executive Office, the Executive Assistant/Clerk of the Board will perform a range of highly skilled and specialized administrative and secretarial duties for the Executive Director, Chief Deputy Executive Director, and other Executive Team members, serve as Clerk to the Board of Directors and Policy Advisory Committees, and provide information and assistance to agency employees, elected officials and staff from member agencies, community leaders, and the public regarding SANDAG services, programs, policies, and procedures. Job Responsibilities This opportunity is ideal for an experienced administrative professional with expertise in providing complex support to senior-level Executives. We anticipate significant career development will occur while working on the types of duties and responsibilities described below and through mentoring and close collaboration with Executive staff. Examples of primary responsibilities include: Provide direct administrative support to the Executive Director, Chief Deputy Executive Director, General Counsel, and to other members of the SANDAG Executive team. Serve as a liaison between the Executive office, other SANDAG departments, and external agencies, jurisdictions, and organizations at the local, state, and federal level. Schedule appointments, coordinate meetings, and maintain the calendar for the Chief Deputy Executive Director and other Executive Team members; coordinate facility arrangements, meeting room set up, and audio-visual resource requirements; ensure meeting presentations, reports, and meetings notes are prepared; and greet guests scheduled to meet with Executive Team members. Respond to telephone callers; determine the nature of inquiries and either provide requested information or transfer calls to appropriate employees; if required, take messages from callers and forward to employees, either written or verbally, in a timely and accurate manner for follow-up. Receive and review mail for the Executive Director and the Chief Deputy Executive Director, and route to appropriate employees for information or action. Attend monthly meetings of the Board of Directors, Policy Advisory Committees, and other committees as assigned, and use SoniClear recording software to record the meetings; prepare draft and final meeting minutes and actions for distribution within prescribed timeframes; maintain official records of meetings. Contact Board and Policy Advisory Committee members to confirm attendance at meetings, respond to inquiries related to meetings and agendas, and coordinate the Board/Committee compensation process. Coordinate and finalize travel requests for SANDAG employees and elected officials; process and follow-up on travel expense reports and requests for reimbursement. Accurately prepare correspondence, memos, notices, and bulletins from rough draft, verbal instruction, or transcribing machine recordings in a timely manner; independently compose routine correspondence and reports as needed. Assist the Office of the General Counsel with a variety of legal tasks, including the processing of Statements of Economic Interests (Conflict of Interest Forms 700) for Board/Committee members, consultants, and agency employees. Review and verify invoice information and prepare invoices for payment; monitor contract capacity; prepare status reports. Gather or research data or materials for general information purposes or special reports by contacting employees, other departments, or agencies; distribute relevant information as directed. Review materials that are submitted for the Chief Deputy Executive Director’s attention to determine if all relevant data, files, and signatures are included. Experience and Qualifications Numerous factors contribute to an individual’s ability to be successful in any given role. For this position, we are searching for an articulate, outgoing, and conscientious person experienced with public meeting procedures, the preparation of agendas, and providing assistance to a decision-making body. The successful candidate will be a personable, organized, and detail-oriented individual dedicated to handling all duties in a professional and helpful manner while meeting numerous time-sensitive deadlines. Excellent computer skills, superior communication skills, and the ability to exercise diplomacy, tact, and sensitivity are key characteristics. The minimum education, training, and experience qualifications include a high school diploma or equivalent supplemented by specialized secretarial training or college level business courses and seven years of increasingly responsible experience providing administrative support to senior Executives. Experience supporting an official public agency similar in size and complexity to SANDAG is preferred. The following information describes the specific types of career experiences that are most relevant to this position. Demonstrated experience providing complex administrative support services for senior executive staff; previous experience with elected officials, municipal government, city/county departments, and operations is desirable. Experience scheduling and coordinating a high volume of appointments/meetings with numerous attendees, and maintaining a calendar of activities, meetings, and events for senior executives; demonstrated ability to understand appointment priorities and negotiate requests for time. Knowledge of public meeting procedures; experience providing support to a Board, Committee, or other decision-making body; experience attending meetings to record minutes and summarize actions; ability to transcribe meeting information into official minutes for public distribution. Demonstrated ability to create and format a wide variety of electronic documents ranging from routine letters and memos, to more complex agendas and long reports; demonstrated proficiency with advanced document formatting processes using MS Word; demonstrated ability to type or take notes at a speed necessary for successful job performance. Experience coordinating employee travel requests and preparing expense reports/requests for reimbursement. Demonstrated ability to work with sensitive information and maintain confidentiality. Experience maintaining files and records including hard copy and electronic files; experience preparing invoices for payment; ability to research, gather, organize and arrange a diverse range of information; ability to keep complex records and prepare reports. Excellent customer service skills including strong verbal and written communication skills for responding to telephone and email inquiries. Demonstrated ability to work well under pressure and with frequent interruptions from telephone calls, visitors, and employees; effective time management skills and the ability to perform multiple tasks simultaneously. Excellent organizational skills and the ability to exercise good judgment, work independently, and meet strict deadlines. Ability to establish and maintain effective working relationships with department executives, elected and appointed officials of other governmental agencies, employees, community and business leaders, the public and others encountered in the course of work. Demonstrated computer software proficiency using various programs from the Microsoft Office Suite (particularly Word and Excel) and other PC-based applications. Certification as a Notary Public is desirable. Candidates must pass a pre-employment criminal background and credit check; periodic background checks will be a condition of ongoing employment. The selected candidate also can anticipate a driving record check upon hire, and approximately annually thereafter. Salary and Benefits SANDAG rewards the efforts of its employees with a comprehensive compensation package. Competitive salaries are supplemented with a flexible and generous offering of health, financial security, and time-off benefits to meet the work and life needs of employees and their families. The Executive Assistant/Clerk of the Board position has an annual salary range of $56,170 to $89,873; the starting salary will depend on the qualifications and experience of the selected candidate. Our benefits include traditional health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. To support the need to rest and rejuvenate, employees are provided with a bank of paid time off in addition to paid holidays. Contributions to financial security are provided through a pension plan and deferred compensation program. How to Apply We encourage all interested candidates to apply for this position by completing a SANDAG Employment Application form. Resumes, cover letters, and work samples may be submitted in addition to the Employment Application but are not a substitute for this document. The Employment Application can be downloaded in PDF format from the SANDAG website. Alternatively, a copy can be requested by calling (619) 699-1900 or emailing hr@sandag.org . Completed applications and related materials can be submitted via e-mail, fax, regular mail, courier, or delivered by hand. See our Careers / How to Apply webpage for additional information. This position is Open until Filled. The first review of applications will begin on February 22, 2019. In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to apply for a position at SANDAG. Applicants requiring an accommodation due to a disability during any stage of the recruitment and selection process, including requesting this document and related application materials in an alternative format, should make their needs known by contacting Human Resources at (619) 699-1900, (619) 699-1904 (TTY), fax (619) 699-6905, or hr@sandag.org . Additional Application Requirement To help us further evaluate the skills and experience of individuals interested in this position, candidates are asked to respond to the Supplemental Questions below. The information can be up to 500 words per question and should be submitted with the Employment Application. This is considered a required component of the application; applications received without a response will be screened out of the selection process. Supplemental Questions Describe your experience providing complex administrative support for meetings of executives, elected officials, or other groups. Describe the strategies you use for balancing a variety of tasks while working to meet multiple deadlines. How do you prioritize projects that may have conflicting deadlines? Candidate Selection and Notification Following the first review date for applications, all candidates will receive written confirmation that their application has been received. The hiring manager will begin reviewing and evaluating applications within a few days of the first review date. Based on this evaluation, the best qualified candidates will be invited to continue in the selection process. All candidates will receive written notification as to the final outcome of their application. Further Information The SANDAG website contains a wealth of information about our various project and program areas. The Careers section of the site lists all of our current Job Openings as well as information on how to apply for positions and Frequently Asked Questions about our recruitment process. In compliance with the Immigration Reform and Control Act of 1986, applicants hired by SANDAG must show acceptable proof of identity and evidence of authorization to work in the United States. SANDAG is an Equal Opportunity Employer

Overview of the Business Services Team The Administration Department contributes to the overall effectiveness of SANDAG by providing a comprehensive range of professional administrative services that support the agency’s business operations and works closely with other departments, member agencies, and external organizations. The department is organized into five teams: Business Services, Contracts and Procurement, Document Processing, Human Resources, and Small Business Development. Among its responsibilities, the Business Services team coordinates day-to-day facility maintenance activities, maintains the agency’s fleet vehicles, performs copy center and mail distribution services, and provides support for public meetings and events held at the SANDAG offices and other locations throughout the region. During the past six months, the team has produced agendas and materials and provided set-up and support for more than 180 agency meetings and events. The team is highly regarded for their outstanding work product and service to employees throughout the agency. Business and Meeting Support Specialist Role The primary responsibilities for this position include planning and coordinating logistical support for public meetings and other agency events, including collaboration with other agency staff regarding the preparation for Board of Directors and Policy Advisory Committee meetings. This position also will assist other Business Services team members with various functions necessary for business operations. Job Responsibilities This position is ideal for an experienced meeting or event coordinator, ideally familiar with public meeting procedures. We anticipate career development will occur while working on the types of duties and responsibilities described below and through mentoring and close collaboration with supervisors, managers, and colleagues. Examples of primary responsibilities include: Participate as a key member of the planning and logistics team for all Board of Director (BOD) and Policy Advisory Committee (PAC) meetings; liaise with the Clerk of the Board, Office of General Counsel, Government Relations, Communications, Information Systems, Document Processing, and presenters to prepare for each meeting. Participate in dry-runs for BOD and PAC meetings to support audio-visual presentations, voting system, and other functions; cue and test PowerPoints and other media; interact with elected officials, stakeholders, presenters, and the public during meetings. Prepare and operate the voting system for BOD and PAC meetings; maintain a general knowledge of BOD and PAC voting procedures; troubleshoot issues quickly and efficiently; coordinate with voting software consultant as needed. Test and ensure proper set-up and operation of audio-visual equipment and software in SANDAG conference rooms including computers/laptops, projectors, televisions, CD/DVD players, Soni-Clear (meeting minutes software), and web browsers; coordinate support from IS staff or vendors when needed. Coordinate and reserve conference rooms for meetings; develop and maintain conference room set-up options; coordinate with staff on room set-up needs. Create and set-out name tents and directional signage, re-arrange furniture and ensure adequate seating, prepare and supply beverages, provide handouts, and assist with post-meeting clean-up. Participate on multi-departmental and/or inter-agency teams to assist with logistics for special off-site events such as retreats, community outreach events, mini-conferences, and staff programs. Support offsite meetings by gathering and preparing materials and supplies in advance such as easels, laptops, audio-visual equipment, beverages, and meeting supplies; make purchases of special items, load/unload agency vehicles, and assist at offsite locations. Serve as a backup for other team members; assist is service areas including central copy services, reception, mail, supply ordering, fleet vehicles, liaise with vendors, movers, and the property management company. Respond to a broad range of inquiries, questions, and concerns from employees or guests to the agency and provide effective guidance and information regarding policies, procedures, and programs. Maintain a superior level of customer service and professional demeanor at all times; exercise discretion, tact, and diplomacy when handling sensitive, controversial, or difficult situations. Receive, reconcile, and verify monthly or ad-hoc invoices; determine project charge codes; process invoices for payment; assist with monitoring and tracking supply budget; participate in procurement of goods and services as needed. Respond to mail, telephone calls and messages, email, and internal correspondence in a prompt, professional, and courteous manner. Experience and Qualifications Numerous factors contribute to an individual’s ability to be successful in any given role. For this position, we are searching for a candidate who is personable, organized, detail-oriented, and capable of handling all duties in a professional and helpful manner while meeting numerous time-sensitive deadlines. Excellent communication skills and the ability to exercise sound judgment are essential to this position. The minimum education, training, and experience qualifications include a high school diploma, or equivalent, and a minimum of five years of recent experience performing meeting and business support functions, preferably in a professional office environment or government agency. Coursework or training specific to meeting or event planning is desirable and may substitute for some experience. The following information describes the specific types of career experiences that are most relevant to this position. Experience coordinating meeting logistics, room set-up, and special meeting requests. Familiarity with modern meeting equipment and technologies such as audio/visual systems and software, conference phones/calls, laptops, projectors, and microphones; experience troubleshooting technological issues quickly and efficiently. Knowledge of public meeting procedures, governance, various voting procedures, and experience working with governing bodies and/or elected officials is desirable. Experience scheduling and maintaining multiple meeting room calendars. Experience supporting special events such as offsite meetings, retreats, community outreach events, and conferences; experience coordinating logistical arrangements such as catering, room reservations, parking arrangements. Experience reviewing and processing vendor invoices; experience coordinating with vendors regarding invoicing issues or concerns. Ability to perform basic math; experience processing invoices for payment; ability to keep accurate records and complete files. Demonstrated ability to establish, maintain, and foster positive, harmonious, and cooperative working relationships with those contacted in the course of business, including elected officials, representatives from partner organizations, members of the public, consultants and vendors, and other individuals having business with SANDAG. Excellent time management and organizational skills and the ability to prioritize multiple tasks in a fast-paced environment; ability to effectively plan and coordinate work with others, exercise good judgment, work well under pressure, and work independently. Ability to recognize problems, propose practical solutions, and put solutions into action; demonstrated ability to offer suggestions and options to customers. A working knowledge of the Windows operating system, experience using the Microsoft Office Suite (particularly Word, Excel, PowerPoint, and Outlook), conducting research on the Internet, and other PC-based applications. Ability to perform physical activities, such as, but not limited to, lifting heavy items, standing for extended periods of time, bending, climbing, or walking; the final candidate can anticipate a pre-employment physical where the ability to move 50-pound boxes and other heavy items must be demonstrated. Possession of a valid California driver’s license or the ability to obtain one. The final candidate must successfully pass a pre-employment driving record check, and annual driving record checks will be a condition of employment. Salary and Benefits SANDAG rewards the efforts of its employees with a comprehensive compensation package. Competitive salaries are supplemented with a flexible offering of health, financial security, and time-off benefits to meet the work and life needs of employees and their families. The Business and Meeting Specialist position has an annual salary range of $38,018 to $60,829 per year; the starting salary will depend on the qualifications and experience of the selected candidate. Our benefits include traditional health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Retirement and financial security benefits are provided through a pension plan and deferred compensation program. And to support the need to rest and rejuvenate, employees are provided with a bank of paid time off in addition to paid holidays. How to Apply We encourage all interested candidates to apply for this position by completing a SANDAG Employment Application form. Resumes, cover letters, and work samples may be submitted in addition to the Employment Application but are not a substitute for this document. The Employment Application can be downloaded in PDF format from the SANDAG website. Alternatively, a copy can be requested by calling (619) 699-1900 or emailing hr@sandag.org . Completed applications and related materials can be submitted via email, fax, regular mail, courier, or delivered by hand. See our Careers / How to Apply webpage for additional information. This position is Open until Filled. The first review of applications will begin on February 22, 2019. In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to apply for a position at SANDAG. Applicants requiring an accommodation due to a disability during any stage of the recruitment and selection process, including requesting this document and related application materials in an alternative format, should make their needs known by contacting Human Resources at (619) 699-1900, (619) 699-1904 (TTY), fax (619) 699-6905, or hr@sandag.org . Application Supplement To help us further evaluate the skills and experience of individuals interested in this position, applicants are asked to respond to the Supplemental Questions below. The information should be submitted with the Employment Application. This is considered a required component of the application; applications received without a response will be screened out of the selection process. Supplemental Questions Provide an example of a time when you helped to improve the efficiency of an office process or procedure. Please provide an example from your experience that is related to the information presented in this position announcement. Provide an example that highlights your organizational skills and abilities. Candidate Selection and Notification Following the first review date for applications, candidates will receive written confirmation that their application has been received. The hiring manager will begin reviewing and evaluating applications within a few days of the first review date. Based on this evaluation, the best qualified candidates will be invited to continue in the selection process. All candidates will receive written notification as to the final outcome of their application. Further Information The SANDAG website contains a wealth of information about our various project and program areas. The Careers section of the site lists all of our current Job Openings as well as information on how to apply for positions and Frequently Asked Questions about our recruitment process. In compliance with the Immigration Reform and Control Act of 1986, applicants hired by SANDAG must show acceptable proof of identity and evidence of authorization to work in the United States. SANDAG is an Equal Opportunity Employer

FINAL FILING DATE:  Continuous.                                                                             Exam 19/80I16/01LA PRIORITY SCREENING DATE: Friday, February 15, 2019.  Applications received after February 15th, will be screened on a monthly basis. The Sheriff 's Office is comprised of the Administration, Corrections and Enforcement Operation Bureaus.  The Sheriff’s Office delivers public safety to the residents of Monterey County by providing 24-hour uniformed patrol, investigations, custody services, court security, and law enforcement support. The Sheriff’s Records Specialist work s in the Records Division of the Administration Operations Bureau. This non-safety position works within a 24-hour, 7-day weekly schedule and independently performs complex specialized law enforcement records work requiring a working knowledge and application of law enforcement codes, vocabulary and procedures.  Candidates will be considered at both the Sheriff’s Records Specialist I and II levels. Candidates appointed to the Sheriff’s Records Specialist I level may be promoted to the Sheriff’s Records Specialist II level subject to meeting the employment standards for the higher job class and receiving a recommendation for promotion by the appointing authority. The Sheriff’s Records Specialist I and II levels have the upward mobility to compete for future positions such as: Sr. Sheriff’s Records Specialist and Sheriff’s Records Supervisor. The Eligible List established by this recruitment process will be used to fill current and future vacancies as they arise. The ideal candidate will have strong customer service skills and able to communicate effectively. The ideal candidate will demonstrate the ability to read and process various legal documents and will also get along with others and be a team player.                                                      THE SUCCESSFUL CANDIDATE Will demonstrate the following knowledge, skills and abilities: Sheriff’s Records Specialist I: Working knowledge of: Basic functions and activities of a law enforcement agency; Basic record keeping and accounting methods and procedures; Computer operating systems; Correct English usage, grammar, and rules of punctuation and spelling; Multiple automated and manual criminal justice systems and subsystems; departmental operations, procedures, and regulations; and criminal justice systems; Codes, ordinances, and legal procedures for coding, processing, and disseminating criminal history and incident information; Criminal justice procedures, functions and relationships of the criminal justice system, court, and law enforcement agencies; Variety of professional code languages used in law enforcement; Penal, Vehicle, Civil, Health and Safety, Welfare and Institutions, Municipal and other statutory codes and authorities; Standard and legal requirements on confidentiality and privacy. Skill and Ability to: Access automated criminal justice information systems to enter, modify, and retrieve data into local, state, and national computer systems; Work in a law enforcement environment; Develop a working knowledge of departmental operations, procedures, and regulations; Understand, interpret, and apply departmental policies, procedures, rules, laws, regulations, ordinances, functions, and processes applicable to the management of local, State and national law enforcement records; Perform a variety of detailed clerical work accurately that involves independent judgment with minimal supervision; and make decisions in procedural matters without immediate supervision; Handle stressful situations with the public and cope with a variety of individuals who may be hostile, aggressive, irate, uncooperative, and/or emotionally disturbed; Maintain effective working relationships with those contacted in the course of work; Communicate effectively orally and in writing, including skill to prepare reports; Demonstrate keyboard/typing skill at a net speed of 45 words per minute. Sheriff’s Records Specialist II: Thorough Knowledge of: Basic functions and activities of a law enforcement agency; Basic record keeping and accounting methods and procedures; Computer operating systems; Correct English usage, grammar, and rules of punctuation and spelling. Skill and Ability to: In addition to the above: Assume responsibility for a major clerical function to include the resolution of problems; Input, update, retrieve, store, purge information, and release data; identify vital information quickly and accurately, utilizing multiple automated and manual law enforcement data and filing systems; Enter, modify, and retrieve data into local, state, and national computers, and build a database, which establishes a criminal record; Read and process various legal documents such as court orders, booking documents, arrest records, incident records, files, and cases to identify information; Use discretion and sound judgment in the handling of restricted or sensitive and confidential information ensuring the security and confidentiality of restricted information; Assist in training as needed; give direction and guidance on specific assignments; and review and correct errors of others; and may testify in court. EXAMPLES OF DUTIES: Maintains confidential criminal records related to law enforcement activity; and operates, accesses, and queries multiple automated and manual criminal justice information systems and subsystems. Performs warrant, subpoena, restraining order, criminal and traffic citation, felony and misdemeanor warrant, CLETS, NCIC and other criminal records processes. Relays information by telephone or radio, on individuals and vehicles, to law enforcement officers in the field. Reviews court and legal documents to verify that information is in accordance with applicable regulations, laws, and procedures. EXAMPLES OF EXPERIENCE/EDUCATION/TRAINING: Examples of ways to acquire the required knowledge and skills are: Sheriff’s Records Specialist I: Two years of progressively responsible clerical experience of which one year was performing duties equivalent to the Monterey County class of Office Assistant III, in a position which provided exposure to heavy public contact, clerical processes and legal terminology; and completion of Peace Officer Standards & Training (P.O.S.T.) Basic Records Class. Sheriff’s Records Specialist II: Two years of progressively responsible clerical experience of which one year was performing duties equivalent to the Monterey County class of Sheriff’s Records Specialist I; and completion of Peace Officer Standards & Training (P.O.S.T.) Basic Records Class. ADDITIONAL INFORMATION: Conditions of employment include, but are not limited to: Required Conditions of Employment: Work flexible hours, shifts, weekends and holidays and be subject to holdover and callback duty; Provide a telephone number or means by which employee can be reached. Background Review:   Must successfully pass a thorough background process which includes a polygraph examination or voice stress analysis. Visit the Monterey County website to view the complete job description: http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/class-specifications Benefits: Monterey County offers an excellent benefits package.  To view the “J“ Unit Benefit Summary please visit our website.  This information is not legally binding, nor does it serve as a contract.  The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. Notes: Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.  If you are hired into this classification in a temporary position, your rate of pay will be hourly and you will not be eligible for the benefits listed in the summary.  Application and Selection Procedures Apply On-Line at https://www.governmentjobs.com/careers/montereycounty Applications may also be obtained from and submitted to: Monterey County Sheriff’s Office Attn:  Human Resources 1414 Natividad Road Salinas, CA  93906 Phone: (831) 755-3744 or (831) 755-3702          Fax: (831) 755-3828 The selection process is tentative and applicants will be notified if changes are made. The competitive selection process includes submittal of required application materials. A complete application packet will include: A completed County of Monterey employment application Response to the supplemental questions For a guaranteed review, all required materials must be received by Friday, February 15, 2019.  Applications received after February 15th will be screened on a monthly basis.  Applicants who fail to provide all required materials will not be considered.  Resumes, cover letters, letters of interest and other correspondence will not be accepted as a substitute for required application materials.  All required application materials will be competitively evaluated.  Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process.  To assess applicants’ possession of required qualifications, the process may include an oral examination, pre-exam exercises, performance exam, and/or written examination.   Equal Opportunity Monterey County is a drug free work place and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County provides reasonable accommodations for the disabled. If you believe you possess a disability that would require test accommodation, please call the Human Resources Analyst at (831) 755-3744.

Contracts and Procurement Program SANDAG takes pride in contributing to the quality of life for the region’s residents through projects that enhance our transportation system and provide more options for moving throughout the region, placing sand on our beaches, developing and implementing bike and pedestrian projects, and preserving open space. To support these efforts, SANDAG procures around $280 million of goods and services each year. Examples of procurement needs include planning, modeling, economics and environmental consulting services; infrastructure construction and facilities maintenance projects; consulting expertise for engineering and intelligent transportation systems; and hardware, software, and other goods. Working in close collaboration with project managers, the 25-person Contracts and Procurement team has a reputation for providing outstanding support and assistance as part of a public service organization. The Contracts and Procurement team is responsible for providing the framework, guidance, and expertise to ensure SANDAG contracts are awarded in an open, fair, and competitive manner. Contracts and Procurement Analyst Roles The Contracts and Procurement Analysts will support the acquisition of equipment, materials, and professional services through the preparation of solicitation and contracting documents. The Analysts will serve as a resource to project managers and will assist with various procurement activities and services in support of the agency’s contracting needs. Three positions currently are available. These are Limited-Term employment opportunities and are expected to be funded until December 2021. Limited-Term Employees are “at-will” and receive many of the benefits as Regular employees. Job Responsibilities These positions are ideal for procurement professionals with a strong interest in furthering their expertise in public agency contracting processes. We anticipate significant career development will occur while undertaking the types of duties and responsibilities described below, as well as through close collaboration with senior staff. Examples of primary responsibilities include: Communicate with and provide recommendations to project managers regarding options for the procurement of goods and services, as well as other contract-related items such as amendments, task orders, Memoranda of Understanding, leases, purchase orders, and grants. Review draft versions of documents and provide technical assistance to project managers with the development of solicitation documents such as Requests for Offers (RFOs), Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and Invitations for Bids (IFBs). Prepare and review contract amendments, task orders, assignments, and purchase orders in cooperation with project managers and the Office of General Counsel; research, gather, and compile information required for these documents. Review and analyze scopes of work for potential legal implications or other risks to the agency; analyze project schedules, milestones, technical specifications, cost estimates, project budgets, insurance requirements, evaluation criteria, and other elements for thoroughness, completeness, and accuracy. Coordinate the issuance and advertising of solicitation documents including the preparation of public notices, posting to electronic bid systems, and other outreach efforts. Organize and coordinate pre-proposal meetings; prepare meeting materials and presentations; serve as meeting facilitator; summarize meeting minutes and questions and answers from attendees; post summary information. Review submitted proposals for responsiveness; coordinate the evaluation of proposals with project managers; perform cost analyses and Disadvantaged Business Enterprise (DBE) utilization analyses; determine applicability of prevailing wage requirements; and assist project managers with the selection process and with developing recommendations for award. Assist project managers with the negotiation of contracts that are fair and reasonable to both parties; review records of negotiation for accuracy and completeness. Ensure contracts, agreements, amendments, task orders, and purchase orders are consistent with SANDAG guidelines and funding agency requirements; work with the Manager of Contracts and Procurement, Office of General Counsel, and consultants when necessary; coordinate the execution of contract documents with selected contractors/consultants. Conduct reviews of insurance certification, and other documents for award. Perform a variety of duties to monitor and coordinate contracts and purchasing compliance; administer agreements; assist with the resolution of disputes and initiate corrective actions; administer revisions, terminations, and follow-up work. Develop and maintain records, documents, and reports for project managers, the Manager of Contracts and Procurement, the Executive Team, or Board of Directors; gather information, perform analyses, and provide appropriate recommendations. Experience and Qualifications Numerous factors contribute to an individual’s ability to be successful in any given role. For these positions, we are searching for candidates who are responsive, organized, and detail-oriented, and committed to providing professional, prompt, and accurate work products while meeting numerous time-sensitive deadlines. Excellent communication and customer service skills, analytical capabilities, and the ability to use sound judgment when working with contractors, consultants, and employees are important. The minimum education, training, and experience qualifications include a bachelor’s degree with major course work in public administration, business administration, law, finance, or a related field, and one to four years of progressive career development supporting procurement and/or contracting functions. A combination of relevant education and recent work experience may be considered in lieu of the bachelor’s degree requirement. The following information describes the specific types of career experiences that are most relevant to these positions: Knowledge and experience with methodologies and strategies used in the procurement of professional services, equipment, or materials; experience with public agency contracting procedures is desirable. Demonstrated experience providing technical guidance to project managers and preparing solicitations for competitive procurements and contract awards. Demonstrated experience collaboratively preparing scopes of work, project schedules, milestones, technical specifications, cost estimates, project budgets, insurance requirements, and proposal evaluation criteria. Experience coordinating advertising, posting, and outreach efforts for the procurement process including pre-bid/proposal meetings and bid openings. Experience coordinating the evaluation of proposals including cost/price analysis, facilitating interviews, and other selection activities. Ability to prepare contract and amendment documents that meet funding agency guidelines and requirements. Experience negotiating contracts; experience analyzing and reviewing contracts to verify work statements, performance periods, and insurance certificates. Familiarity with rules, regulations, and laws related to public agency contracts including the California Public Contract Code; specific knowledge of state or federal Department of Transportation procurement practices is desirable. Familiarity with the sources of funding for regional transportation projects including Caltrans, Federal Transit Administration (FTA) and Federal Highway Administration (FHWA), and the ability to apply and incorporate funding agency requirements into the procurement process is desirable. Demonstrated ability to analyze problems and propose practical solutions; ability to research, analyze, and evaluate technical matters. Demonstrated experience researching and analyzing information to prepare reports and other written documents; experience making appropriate recommendations on technical and complex purchasing and contract administration matters. Demonstrated ability to establish and maintain cooperative working relationships with those contacted in the course of work. Excellent organizational skills and the ability to coordinate multiple concurrent projects at various stages of completion; ability to establish and maintain priorities and use initiative to follow-up with employees and managers to gather information and keep procurements on track. Demonstrated computer software proficiency using various programs from the Microsoft Office Suite and other PC-based applications; experience with financial management, project management, and procurement software, such as Planet Bids is desirable. The selected candidate can anticipate a driving record check upon hire, and approximately annually thereafter. The results of the check may determine whether the selected candidate will be permitted to drive for SANDAG business.   Salary and Benefits SANDAG rewards the efforts of its employees with a comprehensive compensation package. Competitive salaries are supplemented with a flexible offering of health, financial security, and time-off benefits to meet the work and life needs of employees and their families. These Limited-Term Contracts and Procurement Analyst positions will be filled at the Analyst I, II, or Associate level depending on qualifications and experience of the selected candidates. Positions at the Analyst I and II level are considered entry-level with job duties primarily related to learning and supporting procurement activities. At the Associate level, employees are expected to independently coordinate more complex procurement functions. The annual salary ranges are: Analyst I - $44,011 to $70,417 per year; Analyst II - $48,522 to $77,635, per year; Associate Analyst - $53,496 to $85,593 per year. Our benefits include traditional health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Retirement and financial security benefits are provided through a pension plan and deferred compensation program. And to support the need to rest and rejuvenate, employees are provided with a bank of paid time off in addition to paid holidays. How to Apply We encourage all interested candidates to apply for these positions by completing a SANDAG Employment Application form. Resumes, cover letters, and work samples may be submitted in addition to the Employment Application but are not a substitute for this document.The Employment Application can be downloaded in PDF format from the SANDAG website. Alternatively, a copy can be requested by calling (619) 699-1900 or emailing hr@sandag.org . Completed applications and related materials can be submitted via email, fax, regular mail, courier, or delivered by hand. See our Careers / How to Apply webpage for additional information. This position is Open until Filled. The first review of applications will begin on February 15, 2019. In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to apply for a position at SANDAG. Applicants requiring an accommodation due to a disability during any stage of the recruitment and selection process, including requesting this document and related application materials in an alternative format, should make their needs known by contacting Human Resources at (619) 699-1900, (619) 699-1904 (TTY), fax (619) 699-6905, or hr@sandag.org . Application Supplement To help us further evaluate the skills and experience of individuals interested in these positions, applicants are asked to respond to the Supplemental Questions below. The information can be up to 300 words per question and should be submitted with the Employment Application. This is a required component of the application; applications received without a response will be screened out of the selection process. Supplemental Questions Describe how your experience is a good fit for a Contracts and Procurement Analyst position in a public agency setting. What strategies do you use to balance high-priority, competing demands from project managers while ensuring procurement policies and laws are followed? Candidate Selection and Notification Following the first review date for applications, all candidates will receive written confirmation that their application has been received. The hiring manager will begin reviewing and evaluating applications within a few days of the first review date. Based on this evaluation, the best qualified candidates will be invited to continue in the selection process. All candidates will receive written notification as to the final outcome of their application. Further Information The SANDAG website contains a wealth of information about our various project and program areas. The Careers section of the site lists all of our current Job Openings as well as information on how to apply for positions and Frequently Asked Questions about our recruitment process. In compliance with the Immigration Reform and Control Act of 1986, applicants hired by SANDAG must show acceptable proof of identity and evidence of authorization to work in the United States. SANDAG is an Equal Opportunity Employer

Brentwood School inspires every student to: Think critically and creatively. Act ethically. Shape a future with meaning. BRENTWOOD SCHOOL Registrar and Assistant to the Upper School Office Brentwood School, a vibrant and diverse K-12 independent school, is looking for a full-time Registrar and Assistant to the Upper School Office, to begin in November 2018. This twelve-month position is responsible for the security and accuracy of the school’s academic records, K-12, and also performs related duties and general administrative work as required to assist in the smooth operation of the Upper School.  We are looking for individuals familiar with database systems, specifically Blackbaud, and previous experience as a registrar at an independent, public, private, or charter school is preferred. It is expected that a successful candidate would: Manage the student registration process from pre-registration procedures and policies through course placement. Track student enrollment status, academic records, and the completion of graduation requirements. Work closely with the master scheduling team to create an Upper School schedule that best suits the needs of the students and faculty. Resolve scheduling issues, process drop/add requests, while ensure classes are balanced in both size and gender. Manage transcript requests for current students and alumni Coordinate the Upper School exam process Provide administrative support to the Upper School Office, including helping prepare for various Upper School events throughout the year, such as Back to School Night, the Upper School Awards Assembly, or Commencement. Oversee PSAT testing for the 10th and 11th Grade students in October. Oversee and coordinate the publishing of the updated Upper School Curriculum Guide. In addition, a candidate should possess the following skills and personal qualities: Attention to detail and follow through Strong written and verbal communication skills Computer savvy and demonstrable experience with Blackbaud Commitment to diversity and inclusion A sense of humor, warmth of personality, and energy Commitment to professional growth and to high professional standards Flexibility and willingness to cooperate with a team-oriented administrative structure Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. Information about our school can be found at www.bwscampus.com . Please submit a letter of interest and a resume to: Corisa Moreno Upper School Administrative Assistant 100 S. Barrington Place Los Angeles, CA 90049 cmoreno@bwscampus.com

The Natural Resources Defense Council (NRDC) is the nation's most effective environmental action organization. We use law, science and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure a safe and healthy environment for all living things. NRDC was founded in 1970 and our staff helped write some of America's bedrock environmental laws, including the Clean Water Act, and many of the implementing regulations; our water enforcement cases played a major role shaping current water policy throughout the country. Today, our staff of more than 500 lawyers, scientists, economists, policy and communications experts, and others, work out of offices in New York, Washington, Chicago, Los Angeles, San Francisco, Bozeman, Montana, and Beijing. Position Summary : NRDC is seeking a Program Assistant to work with the Canada Project in our Washington, DC office. The Program Assistant will support our team working on Canadian boreal forest, tar sands, and other Canada projects. The successful candidate must have excellent communication and problem solving skills and be able to handle tasks such as: management of budgets, contracts and processing expenses, formatting and proofreading documents, coordinating and booking travel, scheduling meetings, coordinating meetings and events, and researching and preparing materials. GIS skills and French proficiency are preferred but not required. Responsibilities Coordinate staff schedules and set up meetings Correspond with consultants and partners as needed Process and track invoices, contracts, grants and expenses, in a regular and timely way Provide research on specific topics, with a focus on Boreal Forest, tar sands and in environmental issues in Canada Help in the development of blogs, fact sheets, issue briefs, reports and other materials Support the team’s needs at special events Proofread and edit correspondence and various documents such as emails, blogs, internal reports, external publications, proposals, etc. Collaborate with the Canada Project team on blog posts and newsletters Qualifications Bachelor’s degree or equivalent experience 1-2 years of experience preferred Must have excellent written and verbal communications skills Must have strong interpersonal skills and be detail-oriented Must have a demonstrated interest in environmental issues Must have the ability to effectively prioritize tasks, and work in a fast-paced environment with an ability to handle multiple tasks Must have the ability to work well under pressure Must possess a high degree of proficiency with Microsoft Office including Word, Excel, and Outlook GIS knowledge a plus but not required French proficiency a plus but not required   Application Materials: Resume Cover letter Writing sample, if available in French NRDC is committed to workplace diversity and inclusion. We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. We offer competitive salaries, excellent benefits, and a pleasant working environment. Salary is based on a nonprofit scale and commensurate with experience. Pursuant to the San Francisco Fair Chance Ordinance, for positions based in San Francisco, CA we will consider for employment qualified applicants with arrest and conviction records. To apply, please visit  www.nrdc.org/careers  and upload your resume and cover letter through our online portal.  We would like you to upload any additional papers or project work that you think would showcase your abilities. Please no phone calls, emails, faxes or in-person resume drop-offs. Please reference where you saw this posting. NRDC is an Equal Opportunity Employer.  If you are having technical difficulty while applying, please reach out to Customer Care by dialing  1-800-899-4422 . For further information about NRDC, please visit  www.nrdc.org

Grantmakers for Education (GFE) is seeking a professional executive assistant with strong detail orientation and commitment to helping us achieve our purpose of strengthening philanthropy to improve outcomes and expand opportunities for all learners.   Our Organization Grantmakers for Education’s mission is clear: improve outcomes for all learners by serving as a trusted partner for all education philanthropists as they adapt to the changes impacting our world. GFE brings together hundreds of private and public philanthropies committed to improving public education, including closing the achievement gap for students from all backgrounds, improving teaching and leadership and fostering innovation and new models for learning. We provide a forum for interaction and engagement for our members that builds upon and deepens the impacts of their individual investments by enhancing their knowledge about effective education strategies and high-impact grantmaking strategies. It is an exciting and inspiring time to join our team as we position the organization to exceed the expectations and needs of its members and continue to develop programs and services that focus on the most critical education matters ahead. GFE offers a culture of committed team members working toward a common cause, competitive salary and benefits options, and generous vacation policies. The organization is virtual, but the ideal location for the executive assistant is Greater Boston.  For more information about our work and results, please visit http://www.edfunders.org   Job Description Reporting directly to the executive director, the executive assistant provides executive support in a one on-one working relationship. The executive assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the executive director. The executive assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.   The executive assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The executive assistant will have the ability to work independently on projects from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. While GFE is a virtual organization, preference will be given to candidates in the Greater Boston area.   Roles and Responsibilities Executive Support Completes a broad variety of administrative tasks for the executive director including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries and agendas; and compiling documents for travel-related meetings. Plans, coordinates and ensures that the executive director’s schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the executive director’s time and office. Communicates directly, and on behalf of the executive director, with board of directors, members, staff and others, on matters related to the director’s programmatic initiatives. Researches, prioritizes and follows up on incoming issues and concerns addressed to the executive director, including those of a sensitive or confidential Determines appropriate course of action, referral or response. Provides a bridge for smooth communication between the executive director’s office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff. Works closely and effectively with the executive director to keep her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the executive director updated. Provides basic support updating and editing documents and slide decks for use by executive director. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the executive director, some of which may have organizational impact. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the executive director’s ability to effectively lead the company. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.    Board of Directors Support and Liaison   Serves as the liaison, on behalf of the executive director, to Grantmakers for Education’s board of directors. Assists board of directors with travel arrangements, lodging and meal planning as needed.  Maintains discretion and confidentiality in relationships with all board of directors.  Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.  Manages scheduling for all board and board subcommittee meetings.  Is responsible for file management and updates of all board materials.  Assists staff liaison with development and tracking of subcommittee work plans.  Manages survey administration and data collection (board profile survey, board self-assessment survey).  Attends all board meetings to support with logistics and coordination of meetings. Senior Management Liaison Participates as an adjunct member of the executive team including assisting in scheduling meetings and attending all meetings Assists in coordinating the agenda of senior management team meetings.  Facilitates cross-divisional activities and outreach.  Ensures that the executive director's bio is updated and responds to requests for materials regarding the executive director and the organization in general.  Edits and completes first drafts for written communications to external stake holders.  Works with the strategic initiatives team in coordinating the executive director’s outreach activities.  Follows up on contacts made by the executive director and supports the cultivation of ongoing relationships.  Edits all, and creates acknowledgement letters from the executive director to donors.   Qualifications  Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.  Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.  Expert level written and verbal communication skills.  Demonstrated proactive approaches to problem-solving with strong decision-making capability.   Emotional Maturity  Highly flexible in approach, recognizing that dealing with unpredictability and change will be an ongoing part of the job.  Highly resourceful team-player, with the ability to also be extremely effective independently.  Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.  Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.  Forward thinker who actively seeks opportunities and proposes solutions.   Education and Experience Requirements  Bachelor's degree required.  Strong work tenure: 3 to 5 years of experience supporting C-Level Executives, preferably in a non-profit organization.  Experience and interest in internal and external communications, partnership development and development role.  Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and social media platforms.    Compensation  Grantmakers for Education offers competitive compensation, an excellent benefits package (including fully paid health insurance and a generous employer retirement contribution), and a collegial, casual and flexible work environment. Apply   To apply, please submit an updated resume and a detailed cover letter addressing why you are interested in the mission of Grantmakers for Education and the executive assistant role specifically to jobs@edfunders.org. Applications are reviewed on a rolling basis and the role will be open until filled.

We are looking for a phenomenal Administrative Assistant to join Intel. As an Administrative Assistant at Intel Oregon in Hillsboro, you will collaborate with other administrative partners, contribute to our success, and join a very successful team.   The ideal candidate demonstrates confidentiality, possesses excellent communication skills, is very detailed with strong organization skills, and has a strong mindset to learn new tools and processes. You are someone who thinks on his or her feet, is proactive, and demonstrates agility and strong partnership skills while working across a complex and global environment. You can adjust to a fast and dynamic environment and thrive with ambiguous direction.   Your responsibilities may include, but will not be limited to the following.   Draft, compose, type, and proof correspondence using current office software applications Create and sustain systems for retention, protection, retrieval, transfer, and disposal of confidential information schedules Coordinate logistics for meetings and events Organize and manage calendar schedules for manager and/or department Make travel arrangements and prepare expense reports Maintain office supplies Manage departmental recognition and track headcount and spending Serve as an information resource and communication channel for policies and procedures and as a resource for office-related software applications Research, analyze data, and prepare reports and recommendations Copy, collate, sort and distribute materials     Come help us build the future. Please complete this short form .  

About New Avenues for Youth:   New Avenues for Youth imagines a community where all young people thrive and experience health, well-being, and a self-determined home.  New Avenues works in partnership with the Portland community to provide homeless, foster-care, and at-risk youth of all backgrounds with the resources and skills needed to lead healthy, productive lives.  We are a diverse non-profit organization in our 20th year serving youth.   Our Commitment to Equity:  New Avenues for Youth imagines a community where all young people thrive and experience health, well-being, and a self-determined home. Historical inequities and intersecting forms of oppression such as racism, poverty, adultism, sexism, homophobia, and ableism, among others contribute to marginalization and exploitation of youth. We believe, to redress youth homelessness and housing instability we must challenge and dismantle racism and other forms of oppression and build relationships within our communities that advance equity.  At New Avenues, advancing equity is an ongoing commitment without closure. We remain open-minded and presume best intentions, knowing that discomfort and conflict are inevitable. We take risks and make and learn from our mistakes. We seek multiple perspectives, strive for transparency, remain humble, and resist the urge to silence hard truths. The Position: This position requires an intuitive, flexible, resourceful individual to provide high level day to day administrative and clerical support to the Executive Director and to the Development Team.  The position includes scheduling, computer work, database management, answering phones, addressing visitors, donor relations, and general office management in addition to some communications related assignments.  This person will routinely assist with preparation of board and various committee meetings including the taking of minutes. The candidate must be flexible, able to support people with different work styles, work well as part of a team, and have the ability think critically on how to accomplish tasks in a timely manner.  The ability to manage time effectively, be well organized, and handle many tasks is essential to being successful in this position. The ideal candidate is an assertive professional who is both self-assured and self-reliant. Strong communication, organization, and interpersonal skills are vital in this role. Attention to detail, ability to multi-task, and presenting in a cooperative, positive manner are also a must. Experience in a fast-paced office setting required. Proficiency in MS Word, Excel, and Outlook also required.       Skills & Knowledge: Proven ability to provide high level administrative support to Executive Director Desire and wherewithal to support and assist with Development Team initiatives as needed  Knowhow to manager scheduling and calendar events for the Executive Director and Development Director Experience taking meeting minutes and assisting with preparation and set-up of board and committee meetings.    Ability to handle multiple general office duties including clerical, phone, and computer work (Excel spreadsheets, Word documents, Doodle’s, Group emails). Greets people who enter New Avenues administrative offices and identifies their needs; assisting accordingly Organizing the front office and maintaining office supplies and distribution  Willingness to assist in solicitation and distribution of in-kind donations Completes various errands as assigned New Avenues for Youth offers a very generous benefits package. To apply, send your cover letter and resume to jobs@newavenues.org.  Please be sure to include where you came across this opportunity in your response.  You can learn more about New Avenues by visiting our website at http://www.newavenues.org .  New Avenues for Youth is an Equal Opportunity Employer.

TransNet Financial Programming Office TransNet is the half-cent sales tax for local transportation projects that was first approved by voters in 1988 and has been extended to 2048. Administered by SANDAG, the program has been instrumental in expanding the region’s transportation system, reducing traffic congestion, and bringing critical transportation programs to life. During the 60-year life of the program, tens of billions in TransNet and matching federal, state and local dollars will be distributed among highway, transit, and local road projects. The TransNet Department facilitates the role of the Independent Taxpayer Oversight Committee in the administration and implementation of the TransNet Program, coordinates the agency’s financial programming for regional transportation projects, and monitors the delivery of regional capital improvements through the TransNet Project Office. Financial Programming Analyst Role The Financial Programming Analyst will coordinate the preparation of multiple plans, documents, and reports related to the financial programming of regional transportation projects and provide technical expertise to project managers regarding available funding sources for the development of various regional transit, traffic, and active transportation programs. This is a Limited-Term employment opportunity and it is expected to be funded through December 31, 2020. Limited-Term Employees are considered to be “at-will” and receive many of the benefits of Regular employees. Job Responsibilities This position is ideal for a professional with an interest in the financial programming of complex capital projects. We anticipate significant career development will occur while working on the types of duties and responsibilities described below and through mentoring and close collaboration with senior staff. Examples of primary responsibilities include: Coordinate the preparation of plans and documents for multiple federal, state, and local transportation funding programs, including the Regional Surface Transportation Program (RSTP), Congestion Mitigation and Air Quality (CMAQ) Program, Federal Highway Administration (FHWA), Federal Transit Administration (FTA), and other state and federal formula and competitive funding programs. Provide technical expertise and creative strategies to project managers and executives to fully leverage available revenue in the implementation of complex capital programs. Administer claims and amendments, track allocations and obligations, and review programming actions for state and federal compliance. Prepare financial forms for Caltrans Local Assistance, Caltrans Programming, and the California Transportation Commission for programming, allocation, and obligation of funds; review materials for compliance with reporting requirements. Research, compile, and analyze project development and implementation status; track progress against timelines and funding requirements; prepare comprehensive technical reports that summarize findings, describe alternatives, and support recommendations to policymakers that fully leverages all available regional funding. Research and analyze potential federal and state funding sources; interpret and apply funding sources to new or existing projects. Prepare Federal Highway Administration (FHWA), Caltrans, and other grant applications and funding requests; administer grant funding; support the Finance department in resolving eligibility, scope, and timing issues of invoices. Support the development of revenue forecasts for short- and long-range programs and plans, including federal, state, local, and private transportation funds. Consult and strategize with project managers, project schedulers, cost control analysts, and the Finance department, and provide technical guidance for the development of accurate budgets for highway, transit, and bikeway capital improvement projects. Support the development, management, and update of the Regional Transportation Improvement Program (RTIP), including projects and programs from both internal and partner agencies. Coordinate and/or participate on inter-departmental and inter-agency teams assembled for short- and long-term planning projects, develop contingency or alternative plans during funding shortfalls; prepare applications for joint-funded projects; foster collaborative working relationships with local jurisdictions, transit agencies, Caltrans, and other public entities. Provide staff support for the Independent Taxpayer Oversight Committee, Policy Advisory Committees, and stakeholder working groups; participate in setting agendas; prepare reports and meeting summaries; participate in the development of staff recommendations. Prepare and present written, oral, and visual reports and recommendations to the Board of Directors, Independent Taxpayer Oversight Committee, Policy Advisory Committees, community groups, private organizations, members of the public, and other groups. Supervise, mentor, train, and support development opportunities for team members. (Senior level only) Experience and Qualifications Numerous factors contribute to an individual’s ability to be successful in any given role. For this position, we are searching for a detail-oriented candidate who has exceptional analytical capabilities and the ability to think strategically to see the big picture. Excellent interpersonal and communication skills are also needed. The minimum education, training, and experience qualifications include a bachelor’s degree with major course work in finance, business management, planning, engineering, or a related field, and four years (Associate level) to five years (Senior level) of recent professional experience related to fund management, financial programming, or capital project financial strategy. The following information describes the specific types of career experiences that are most relevant to this position: Experience coordinating financial programming and project control systems and processes preferably with a focus on the implementation of regional transportation projects. Demonstrated knowledge of the various federal, state, and local funding sources used for regional transportation projects. Experience interpreting and applying funding and programming laws, regulations, rules, and guidelines; demonstrated understanding and use of traditional and non-traditional methods for programming multiple sources of project funding. Demonstrated experience developing, monitoring, and maintaining numerous project budgets preferably for a comprehensive regional capital improvement program. Demonstrated experience consulting and strategizing with project managers, providing technical guidance for the development of budgets for complex capital improvement projects, and educating project managers on the budget and programming process. Knowledge of the roles and functions of various federal and state agencies in funding transportation projects; experience participating in various committees or groups and representing key issues, positions, and policies. Familiarity with current issues and emerging trends related to federal, state, and local funding and programming for transportation and other regional projects; demonstrated ability to research and analyze issues, evaluate alternative solutions, develop sound conclusions, and prepare recommendations. Experience performing complex calculations to complete financial, economic, and data analysis of funding activities; knowledge and experience with accounting, budgeting, and auditing principles; familiarity with grant writing and grant funding practices. Experience staffing committees and/or working groups; experience preparing agendas, reports, and meeting summaries. Demonstrated ability to establish and maintain effective working relationships with those contacted in the course of work including local, state, and federal transportation agencies, other government officials, community groups, the public; experience working in multi-disciplinary project teams. Ability to communicate highly technical information effectively, both orally and in writing; ability to prepare and deliver presentations and findings regarding various legislation, to Boards, upper management, member agencies, committees, and other stakeholders. Experience supervising and evaluating the work of professional and technical personnel; experience providing administrative and professional leadership for assigned programs. (Senior level only) Demonstrated computer software proficiency using various programs from the Microsoft Office Suite, web-based research applications, programming, and budget software. The selected candidate can anticipate a driving record check upon hire, and approximately annually thereafter. The results of the check may determine whether the selected candidate will be permitted to drive for SANDAG business. Salary and Benefits SANDAG rewards the efforts of its employees with a comprehensive compensation package. Competitive salaries are supplemented with a flexible offering of health, financial security, and time-off benefits to meet the work and life needs of employees and their families. The Financial Programming Analyst will be filled at the Associate or Senior level, depending on the qualifications and experience of the selected candidate. The annual salary ranges are: Associate - $53,496 to $85,593 per year; Senior - $71,689 to $114,703 per year. Our benefits include traditional health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Retirement and financial security benefits are provided through a pension plan and deferred compensation program. To support the need to rest and rejuvenate, employees are provided with a bank of paid time off in addition to paid holidays. How to Apply We encourage all interested candidates to apply for this position by completing a SANDAG Employment Application form. Resumes, cover letters, and work samples may be submitted in addition to the Employment Application but are not a substitute for this document. The Employment Application can be downloaded in PDF format from the SANDAG website. Alternatively, a copy can be requested by calling (619) 699-1900 or emailing hr@sandag.org . Completed applications and related materials can be submitted via email, fax, regular mail, courier, or delivered by hand. See our Careers / How to Apply webpage for additional information. This position will remain open until filled. The first review of applications will begin on Friday, October 5, 2018. In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to apply for a position at SANDAG. Applicants requiring an accommodation due to a disability during any stage of the recruitment and selection process, including requesting this document and related application materials in an alternative format, should make their needs known by contacting Human Resources at (619) 699-1900, (619) 699-1904 (TTY), fax (619) 699-6905, or hr@sandag.org . Application Supplement To help us further evaluate the skills and experience of individuals interested in this position, candidates are asked to respond to the Supplemental Question below. The information can be up to two pages in length and should be submitted with the Employment Application. This is considered a required component of the application; applications received without a response will be screened out of the selection process. Supplemental Question Describe the constraints to traditional transportation funding that agencies face today. What options or tools would you recommend SANDAG explore to overcome these constraints? Candidate Selection and Notification All candidates will receive written confirmation that their application has been received. The hiring manager will begin reviewing and evaluating applications within a few days of the first review date. Based on this evaluation, the best qualified candidates will be invited to continue in the selection process. All candidates will receive written notification as to the final outcome of their application. Further Information The SANDAG website contains a wealth of information about our various project and program areas. The Careers section of the site lists all of our current Job Openings as well as information on how to apply for positions and Frequently Asked Questions about our recruitment process. In compliance with the Immigration Reform and Control Act of 1986, applicants hired by SANDAG must show acceptable proof of identity and evidence of authorization to work in the United States. SANDAG is an Equal Opportunity Employer

Brentwood School inspires every student to: Think critically and creatively. Act ethically. Shape a future with meaning.   BRENTWOOD SCHOOL Administrative Assistant, Belldegrun Center for Innovative Leadership &  Equity and Inclusion     Brentwood School, a vibrant and diverse K-12 independent school, is looking for a Administrative Assistant for both the Belldegrun Center for Innovative Leadership (BCIL) and the Director of Equity and Inclusion beginning September, 2018.  We are seeking individuals with administrative experience to assist the Directors of both the Belldegrun Center for Innovative Leadership and other Center Coordinators, as well as the Director of Equity and Inclusion. This position reports to both the BCIL Director and E and I Director. Candidates should possess the qualities and skills noted below.    Duties & responsibilities including, but not limited to: Handling the daily needs of the BCIL and assisting our K-12 faculty and student body on BCIL related work Handling the daily needs of E and I and assisting our K-12 faculty and student body with E and I work, including but not limited to affinity groups, major events and special activities, Diversity Council, curriculum and professional development planning and communication Coordinating special activities and events (some of which may be outside of school hours) with the BCIL and E and I Monitoring calls, copying, ordering supplies, handling receipts, and maintaining equipment Maintaining all information on BCIL community partners Coordinating and attending BCIL committee/department meetings Maintaining calendars for E and I and the BCIL Provide communication for diversity events and news on campus Assist with peer mentoring programs and special events Coordinate logistics for the BCIL incubator and speaker series Coordinate student and adult travel arrangements for related conferences Assist with public relations, marketing, and promotions Assist with related internships Other duties as assigned by the Center for Innovative Leadership and Director of Equity and Inclusion   The successful candidate should have: A detail-oriented approach to work and outstanding organizational skills Well-developed communication and interpersonal skills to establish and maintain effective working relationships A collaborative and flexible approach with a genuine enthusiasm for working with students and colleagues Ability to work independently, problem solve, and follow through on assignments with minimal direction A service-oriented and positive demeanor Experience demonstrative of cultural intelligence A commitment to diversity and inclusion An interest in and openness to professional growth and development   Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles.  For further information about Brentwood School, please visit the school’s website: www.bwscampus.com .   Interested candidates should submit a letter of interest, resume, and three references electronically to:          Carrie James         Receptionist, East Campus        Administrative Assistant to the Head of School Office Brentwood School 100 S. Barrington Place Los Angeles, CA 90049 cjames@bwscampus.com