18 Admin-Clerical jobs

Brentwood School inspires every student to: Think critically and creatively. Act ethically. Shape a future with meaning. BRENTWOOD SCHOOL Administrative Assistant, West Campus Admissions   Brentwood School, a vibrant and diverse K-12 independent school, is seeking an Administrative Assistant, West Campus Admissions to begin in June of 2018. The Administrative Assistant, West Campus Admissions works as part of a team in a busy admissions office and reports to the Director of Admissions, West Campus. This position is a mix of administrative/office support and customer service, as the Administrative Assistant, West Campus Admissions is the initial point of contact for prospective families. The Administrative Assistant, West Campus Admissions supports the Director of Admissions, Associate Director of Admissions, and the Kindergarten Evaluator in the implementation of the admissions process for grades K-6.   Duties & Responsibilities including, but not limited to: Represent Brentwood School as the first point of contact for applicant families Oversee the creation and maintenance of all admissions files for grades K-6 Record applicant materials into the Blackbaud database and follow-up with families or schools for missing information as needed Collaborate with K-12 Data Manager with applicant information Prepare materials for all Kindergarten screening evaluations Maintain calendars for the Admissions Team including the scheduling of interviews,tours and other appointments as needed Support the Admissions Office in the planning and execution of all K-6 admissions events: open houses and transition events (some weekend work required) Interface with agencies, such as A Better Chance (ABC), The Independent School Alliance for Minority Affairs, and Young Eisner Scholars (YES) Schedule the Parent Tour Guides Order and maintain office supplies for the department Perform duties as assigned by the Director of Admission and Assistant Director of Admissions West Campus.          Desired Skills/Qualities:   High proficiency in Microsoft Word, Excel, PowerPoint, and Google office suite Experience and comfort with databases is required Discretion in dealing with sensitive and confidential admissions information Willingness and ability to prioritize assignments, look ahead at what might be needed next, and multitask Ability to communicate and maintain collegial relationships with all constituents: students, parents, teachers, and volunteers Energy, patience, and a sense of humor necessary to work effectively with others Capacity to work both independently and with a team An interest in and openness to professional growth and development A commitment to diversity and inclusion Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. For further information about Brentwood School, please visit the School’s website: www.bwscampus.com .   Interested candidates should submit a letter of interest, resume, and three references electronically to:   Adrienne Agena Director of Admissions, West Campus aagena@bwscampus.com

Applications Analyst University of Massachusetts Amherst   University of Massachusetts Amherst invites applications for the position of Applications Analyst. The Applications analyst analyzes, develops, deploys, administers, and supports information systems and related technology to support core business and organizational functions in Administration and Finance.   For full position announcement including qualifications and to apply online, please visit: http://umass.interviewexchange.com/jobofferdetails.jsp?JOBID=97181   The University of Massachusetts Amherst is an Affirmative Action/Equal Opportunity Employer of women, minorities, protected veteran, and individuals with disabilities and encourages application from these and other protected group members.

Job Description Stafford Bandlow Engineering, Inc. (SBE) is a professional consulting and design firm specializing in electro-mechanical and electro-hydraulic systems for movable bridges and heavy movable structures (see www.sbengineering.net ). Our 25-person, in-house staff consists of engineers and administrative personnel. This position will join our administrative team in support of business operations and report directly to the Office Manager. Job Title Bookkeeper/Office Assistant Qualifications & Skills Minimum education - high school diploma/ college degree not required The ideal candidate will have – Several years of professional experience in a similar role High level of organizational skills Ability to work in a fast-paced environment Possesses the necessary interpersonal skills to successfully interact with staff and clients Technical skills – Microsoft Office Suite (MS WORD, Excel, Outlook) Time and billing software (Time Slips a plus) QuickBooks Responsibilities & Duties Bookkeeping – Accounting entry – monthly and quarterly General ledger maintenance Bank reconciliations Credit card and ACH reconciliation for A/R and A/P Month-end closings and reports Expense reports and billing General bookkeeping, collections and interfacing with accountants and auditors Accounts receivable – invoicing Payroll management Office Assistant – General office administration Answering phones and taking messages as needed Clerical work Preparing Excel spreadsheets and WORD documents Requirements Candidate will be asked to participate in a multi-step interview process Candidate will be asked to provide professional references Candidate will be asked to participate in skills testing Candidate must possess a valid Driver’s License Candidate will be asked to participate in Criminal Background Screening, Drug & Alcohol Testing Employment Type Part-Time/Temporary with the possibility of Part-Time/Permanent Salary/Hours $20-$30 per hour commensurate with experience Approximately 20 hours/week with generally flexible hours/days during normal work week All working hours are conducted in our office facilities Office Location Doylestown, PA CANDIDATES should submit a resume with contact information under the subject, “Bookkeeper/Office Assistant” to: Mary Jo Fiorello, Office Manager An Affirmative Action / Equal Opportunity Employer (E-Verify) Telephone inquiries will NOT be accepted under any circumstances NO solicitations by recruiters Job Types: Part-time, Temporary Salary: $20.00 to $30.00 /hour

A Comprehensive Human Resources Program Working in close collaboration with employees, managers, and executives, the Human Resources team has a reputation for delivering programs and services that contribute to the overall effectiveness of the organization. Supporting more than 350 employees, who represent all stages of career development from entry-level interns to senior executives, and a diverse range of technical expertise, the Human Resources team designs, implements, and facilitates programs and practices that allow the agency to leverage the very best from its talented staff. The team is progressive, proactive, and provides outstanding customer service; they have contributed to the agency’s ability to deliver on its regional responsibilities by attracting, retaining, and developing a highly productive, engaged, and knowledgeable workforce. Current initiatives of the team are directly tied to agency strategic goals and include workforce planning, performance management, career development, recognition, and organizational development. Human Resources Specialist Role As a member of a seven-person team, the Specialist will perform administrative duties to support various functions and projects for the agency’s Human Resources program in areas such as staffing and recruitment, benefits administration, employee training and development, performance management, and compensation. This is a Limited-Term position and is expected to be funded through June 30, 2020. Limited-Term employees are considered to be “at-will” and receive many of the benefits of Regular employees. This is a new position and subject to Board approval of the FY 2019 program budget. Job Responsibilities This position is best suited for an experienced administrative professional who has an interest in furthering their expertise in supporting a comprehensive human resources program. We anticipate significant career development will occur while working on the types of duties and responsibilities described below and through mentoring and close collaboration with senior staff. Examples of primary responsibilities include: Support the SANDAG recruitment program; coordinate advertising and outreach activities; provide job information to interested applicants; receive, process, and file submitted applications; maintain applicant information; schedule interviews; and prepare routine correspondence. Coordinate various onboarding and orientation activities for new employees; liaise with Information Systems, Facilities, and other teams to prepare for a new employee’s first day; update records and files with new employee information; and participate in the review and implementation of orientation program enhancement initiatives. Support the day-to-day administration of the agency’s employee benefits program; maintain records and provide notification to Payroll regarding benefit deductions; assist with processing employee benefit election changes; and process and prepare monthly invoices from carriers for timely payment. Assist with the compilation and review of employee benefit information used for marketing benefit plans, developing program recommendations, and preparing reports. Support various activities related to the annual Open Enrollment program and Wellness Fair; assist with the preparation of Open Enrollment resource materials; review and update plan data and employee data in the HRIS; verify elections made by employees, send notifications to Payroll for benefit deductions, and transmit information to carriers. Assist with coordinating in-house and offsite training events and workshops; process class registration requests and coordinate payment of fees; maintain employee training records. Support the preparation and implementation of the performance management program; maintain data and records. Assist with compiling employee position and salary data used by Executives for preparing and approving annual merit increases, promotions, and bonus awards; participate in the preparation of Excel data files used by Human Resources and Payroll for processing compensation changes. Communicate with employees, job applicants, and public and private organizations; provide information and assistance regarding Human Resources programs and services. Provide professional and courteous customer service; assist employees with general Human Resources-related inquiries; provide information or copies of personnel documents when appropriate. Research, collect, and compile information from various sources on a variety of human resources topics. Perform a variety of general administrative support work; maintain records and files; verify accuracy of information; record information; perform routine document processing and filing; assist with special projects and tasks as assigned. Experience and Qualifications Numerous factors contribute to an individual’s ability to be successful in any given role. For this position, we are searching for a candidate who is responsive, organized, and detail-oriented, and committed to providing professional, prompt, and accurate services while meeting numerous time-sensitive deadlines. Strong verbal and written communication skills, outstanding administrative skills, and the ability to exercise diplomacy, tact, and sensitivity when working with employees are key characteristics. The minimum education, training, and experience qualifications include a high school diploma, or equivalent supplemented by specialized training or college level course work in human resources, business, or a related field, and five years of recent experience providing administrative support for a comprehensive program area. The following information describes the specific types of career experiences that are most relevant to this position: Demonstrated experience providing day-to-day administrative support, preferably for a comprehensive human resources program; familiarity with the public-sector environment is desirable. Demonstrated experience with a broad range of administrative functions including preparing correspondence and other documents, record keeping, filing, data entry, and report compilation; basic knowledge of the principles and practices of the human resources profession is desirable. Experience researching, gathering, and organizing sources of information related to a broad range of administrative programs and services; demonstrated ability to maintain tracking and reporting systems using spreadsheets and database systems. Ability to coordinate numerous time-sensitive recruitment and onboarding activities for candidates and new employees; ability to respond to a high-volume of employment candidates and employee inquiries via phone and email. Familiarity with reviewing and verifying invoice information, and preparing invoices for payment. Experience coordinating registration and payment for training classes, seminars, and workshops and maintaining training budget records. Excellent customer service skills including strong verbal and written communication skills; demonstrated ability to listen and ascertain the needs of employees and respond quickly, tactfully, and courteously. Demonstrated ability to establish rapport with employees, managers, executives, and others and foster positive and harmonious working relationships with those met in the course of work. Demonstrated understanding of the need to maintain confidentiality and act with diplomacy when working with personnel records, candidate applications, compensation data, demographic data, and other confidential materials. Demonstrated ability to work well under pressure and perform multiple tasks simultaneously with frequent interruptions from telephone calls, visitors, and employees; effective time management skills, excellent organizational skills, and the ability to establish and maintain priorities and work independently. Demonstrated computer software proficiency using the Microsoft Office Suite, particularly Word and Excel; experience using advanced features in Microsoft Outlook; experience using databases or systems to enter information and run reports. The selected candidate can anticipate a driving record check upon hire, and approximately annually thereafter. The results of the check may determine whether the selected candidate will be permitted to drive for SANDAG business. Salary and Benefits SANDAG rewards the efforts of its employees with a comprehensive compensation package. Competitive salaries are supplemented with a flexible and generous offering of health, financial security, and time-off benefits to meet the work and life needs of employees and their families. The annual salary range for the Human Resources Specialist position is $35,839 to $59,637 per year. Our benefits include traditional health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Retirement and financial security benefits are provided through a pension plan and deferred compensation program. And to support the need to rest and rejuvenate, employees are provided with a bank of paid time off in addition to paid holidays. How to Apply We encourage all interested candidates to apply for this position by completing a SANDAG Employment Application  form. Resumes, cover letters, and work samples may be submitted in addition to the Employment Application but are not a substitute for this document. The Employment Application can be downloaded in PDF format from the SANDAG website. Alternatively, a copy can be requested by calling (619) 699-1900 or emailing hr@sandag.org . Completed applications and related materials can be submitted via email, fax, regular mail, courier, or delivered by hand. See our Careers / How to Apply webpage for additional information. This position is open until filled. The first review of applications will begin on Friday, May 4, 2018. In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to apply for a position at SANDAG. Applicants requiring an accommodation due to a disability during any stage of the recruitment and selection process, including requesting this document and related application materials in an alternative format, should make their needs known by contacting Human Resources at (619) 699-1900, (619) 699-1904 (TTY), fax (619) 699-6905, or hr@sandag.org . Application Supplement To help us further evaluate the skills and experience of individuals interested in this position, applicants are asked to respond to the Supplemental Questions below. The information can be up to 300 words per question and should be submitted with the Employment Application. This is considered a required component of the application; applications received without a response will be screened out of the selection process. Supplemental Questions 1. Describe three work habits or strategies that best demonstrate your ability to support a busy team. 2. Please provide an example of when you had to respond to an upset employee or customer while communicating information. What steps did you take to help resolve the situation?   Candidate Selection and Notification Following the first review date for applications, all candidates will receive written confirmation that their application has been received. The hiring manager will begin reviewing and evaluating applications within a few days of the first review date. Based on this evaluation, the best qualified candidates will be invited to continue in the selection process. All candidates will receive written notification as to the final outcome of their application. Further Information The SANDAG website contains a wealth of information about our various project and program areas. The Careers section of the site lists all of our current Job Openings as well as information on how to apply for positions and Frequently Asked Questions about our recruitment process. In compliance with the Immigration Reform and Control Act of 1986, applicants hired by SANDAG must show acceptable proof of identity and evidence of authorization to work in the United States. SANDAG is an Equal Opportunity Employer.

The SANDAG Risk Management Program As a public entity with a broad range of responsibilities, including the design and construction of capital projects, operation of HOV and tolling facilities, environmental preservation programs, and development of long-range regional plans, the SANDAG risk management program requires expertise and collaboration from specialist staff, program and project managers, and consultant resources to ensure adequate protection for the agency’s programs, operations, and assets. Administrative strategies, such as obtaining commercial insurance coverage, determining insurance requirements for contractors and vendors, and business continuity planning, are essential elements of the overall risk management program. The Risk Program Analyst will research, recommend, develop, and coordinate risk management activities for administrative program areas such as commercial insurance, contract insurance requirements, and business continuity planning. Working in close collaboration with other business areas across the agency, this position will coordinate the development and implementation of administrative risk management initiatives, programs, and policies. The minimum education, training, and experience qualifications include a bachelor’s degree with major course work in public/business administration, finance, economics, law, or a related field, and five years of professional experience in risk analysis, preferably related to administrative programs areas such as commercial insurance, contract insurance requirements, and business continuity planning. An advanced degree and/or a risk management certification are desirable. SANDAG rewards the efforts of its employees with a comprehensive compensation package. Competitive salaries are supplemented with a flexible offering of health, financial security, and time-off benefits to meet the work and life needs of employees and their families. How to Apply  A complete job announcement can be seen under the Job Openings tab on the SANDAG website at www.sandag.org/jobs. We encourage all interested candidates to apply for this position by completing a SANDAG employment application form. Resumes, cover letters, and work samples may be submitted in addition to the employment application but are not a substitute for this document. The employment application can be downloaded in PDF format from the SANDAG website at www.sandag.org/jobs. Alternatively, a copy can be requested by calling (619) 699-1900 or emailing hr@sandag.org .     Application Supplement To help us further evaluate the skills and experience of individuals interested in this position, candidates are asked to respond to the Supplemental Questions below. The information can be up to 300 words per question and should be submitted with the Employment Application. This is considered a required component of the application; applications received without a response will be screened out of the selection process. Supplemental Questions 1. Describe the methods you use to coordinate the participation and activities of multiple contributors from various departments across an organization. 2. Describe an example that demonstrates your ability to creatively solve an insurance-related challenge. SANDAG is an Equal Opportunity Employer and offers competitive salaries and benefits. This position is open until filled. The first review of applications will begin on Friday, April 20, 2018.  

The Collins Foundation in Portland, Oregon, seeks full-time Executive Office Administrator to provide executive support to the CEO and Director of Programs, as well as office management and grant application intake. The Foundation supports Oregon nonprofits, both urban and rural, that are dedicated to improving quality of life for their communities. The Foundation is committed to the pursuit of equity in how it allocates resources across Oregon’s diverse communities and how it shapes its internal structures. Position requires exceptional communication skills, excellent organizational skills, and advanced computer skills using MS Office. Five years of experience in related capacity with nonprofit or foundation preferred. B.A. or equivalent experience preferred. Salary is competitive and includes excellent benefits. Full job description is available at www.collinsfoundation.org . To apply, submit cover letter and resume to: information@collinsfoundation.org . Subject line should read Executive Office Administrator. Applications received by March 14, 2018, will receive priority consideration. No phone calls please.  

Job Description This position will have responsibilities for various administrative tasks for the executive office at the Granite City location. This position will report directly to the Manager of Event Planning & Administration, and will work directly with the Vice President of Global Engineering as well as the Engineering staff. Comprehensive calendar management, such as planning, scheduling and organizing meetings, events and departmental activities. Execute domestic and international travel arrangements. Assist with passports and Visas for travelers. Complete and manage executive expense reports. Performs administrative duties using initiative and judgment. Prepare agendas, notices, minutes and resolutions for various meetings. Compile and prepare special reports and analysis as needed. Create and develop PowerPoint presentations, charts, tables, graphs, business reports, etc. Perform confidential administrative functions including written correspondences. Type memos, purchase requisitions, payment requests and any necessary department forms and documents. Record, transcribe and distribute minutes of meetings. Screen incoming calls and correspondences. Respond to calls from customers and business executives. Maintains confidentiality of all corporate, personnel and related business matters. Organize and maintain correspondence files, records, etc. Undertake special projects assigned by the Engineering staff. Perform other duties as assigned. Knowledge of a variety of computer software applications including word processing, spreadsheets and presentation software is required. (Microsoft Office: Word, Excel, PowerPoint, and Access) SAP and Concur experience is a plus. Must have excellent interpersonal skills, including positive energy and outstanding customer service. Ability to handle sensitive and confidential situations. Must be able to effectively and professionally communicate (verbally and written) with customers and employees at all levels of the organization. EOC M/F/D/V

Development Assistant, Donor Systems Job ID 2017-3690 Job Locations US-NY-New York Position Summary : NRDC is seeking a Development Assistant in our NY Office. This position provides administrative support to individuals in our Development Department: The Eastern Director of Major Gifts, Director of Stewardship and Donor Relations, two Portfolio Managers in the New York Major Gifts Department, the Donor Systems Team and others in the department as needed. This position will assist with the cultivation, stewardship, and management of NRDC’s Major Gifts donors and prospects as well as other external relationships, and will also provide extensive administrative support in planning for NRDC Major Gifts cultivation events. Job duties will be 80% administrative and will include preparing letters, general correspondence and donor briefings; creating and maintaining donor and income tracking spreadsheets; researching donor prospects and current donors; maintaining major gifts databases and recording donor interactions; scheduling, recording, and gathering materials for meetings; processing expenses and invoices; assisting with gift entries on our development database; and other tasks as needed. Responsibilities Calendar management for supervisors, scheduling meetings and preparing meeting materials Assist with event planning tasks Record meetings and distribute meeting minutes to ensure that action items are kept on track Conduct research on prospective and existing donors and developing short, written summaries Prepare expense reports and process invoices Handle travel arrangements for supervisors Coordinate catering, AV equipment, and other logistics for conferences/meetings General administrative tasks such as filing, mailing, printing, copying, faxing and distributing documents Ensure proper donor activity tracking in database, including contact information, major gift call reports, event attendance and moves management stages Process and acknowledge gifts in a timely manner Provide regular standing reports and ad hoc reports as needed General Database processing and data entry Qualifications Bachelor’s degree (B.A./B.S.) in related field or equivalent experience strongly preferred Excellent written and oral communication skills Ability to manage priorities and workflow Experience and comfort working with high profile individuals Detail oriented with excellent organizational skills Proficiency in Microsoft Office, Excel, Word, PowerPoint and Outlook. Nonprofit database experience, Salesforce and or Donor Direct preferred Self-directed, with the ability to prioritize and simultaneously work on multiple projects NRDC is committed to workplace diversity and inclusion.   We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. We offer competitive salaries, excellent benefits, and a pleasant working environment. Salary is based on a nonprofit scale and commensurate with experience.   To apply, please visit  www.nrdc.org/jobs  and upload your resume and cover letter through our online portal. Please no phone calls, emails, faxes or in-person resume drop-offs. Please reference where you saw this posting. NRDC is an Equal Opportunity Employer. If you are having technical difficulty while applying, please reach out to Customer Care by dialing  1-800-889-4422 . For further information about NRDC, please visit  www.nrdc.org

Administrative Assistant to the Executive Director TIP-Administration   Requisition Number         401353258 Location                           Durham Duke Entity                     UNIVERSITY Regular / Temporary        Regular Job Code                          1004 Admin. Asst.to Executive Director Job Family Level              10 Exempt/Non-Exempt       Exempt Full Time / Part Time       FULL TIME Shift                                 First/Day   Occupational Summary: Duke Talent Identification Program is seeking an Administrative Assistant reporting to the Executive Director.  The Administrative Assistant for the Executive Director of the Duke Talent Identification Program (TIP) will perform a variety of administrative duties with wide latitude for exercising discretion and judgment. Duties are related to the Executive Director's role, fundraising, strategic planning, and outside commitments. An understanding of nonprofit management, fundraising and development, and educational issues is required.    This role will focus on supporting the executive director and will engage with and provide support to TIP’s leadership and development/alumni engagement teams, when needed.   If you are interested in applying, please submit an electronic application with a cover letter and resume to the Duke HR Careers page at  https://hr.duke.edu/careers/apply   for  requisition # 401353258  prior to the close of the position on  December 17, 2017. Work Performed : This position will handle administrative duties, which include but are not limited to: Project Management, Development and Events (50%): Coordinate the strategic planning process for Duke TIP, including providing advice and guidance on the logistics of the strategic planning process during weekly project management meetings and planning site visits, and meetings related to strategic planning. Plan and coordinate visits for key stakeholders (including funders, alumni, and advisory board members), insuring appropriate officials and administrators are notified of visits; plan and coordinate related events as necessary. Coordinate the Executive Director’s travel, trip preparation, and travel arrangements, including making travel arrangements and preparing the travel materials.  Also assist with travel arrangements for the development team when needed. Coordinate recruitment and transition process for new directors and staff members reporting to the executive director: identify appropriate contacts in departments; ensure all aspects of such transitions (onboarding, office space, training, etc.) proceed smoothly. Coordinate the planning and implementation of events for the executive director, as well as development and alumni engagement, cultivation, solicitation and/or stewardship purposes. Compile and maintain lists for events or meetings. Assist the Executive Director with building relationships with key members of the Duke, TIP, education, and local communities, including alumni, parents, former staff members, and advisory board members. Coordinate database and list management, entering documentation (moves, reports, and solicitations) into the DADD donor database, drafting and managing correspondence for the Executive Director. Create distribution and contact lists for use by the Executive Director and for alumni outreach, fundraising, strategic planning and other uses. Attend weekend and evening events, as needed. Communications, Correspondence, and Administrative Support (40%): Maintain complex calendar for the Executive Director. Arrange for and schedule appointments, meetings, and speaking engagements for the Executive Director. Provide necessary documents for Executive Directors' use in meetings. Attend meetings as requested to take minutes. Receive and answer correspondence in the name of the Executive Director, when needed. Assist the Executive Director in the timely management of all communications, both written and via telephone. Manage and maintain varied office files of records, reports and correspondence required for reference and efficient operation of office, including grants, contracts, and confidential materials and statements. Create improved record keeping and methods of automating the system. Maintain liaison with all levels of Duke administration and faculty, including the Vice Provost of Undergraduate Education, Vice Presidents, and Deans and to coordinate and resolve problems and issues of an internal and external nature. Collect, analyze, and present information and recommendations to the Executive Director. Create correspondence, PowerPoint presentations, and other written materials for the Executive Director. Coordinate the holiday, thank you, and other cards sent under the Executive Director’s name.   Attend meetings with and in lieu of the Executive Director.  Using high discretion to take essential notes and share internal and externally, when needed. Budget and Finance (10%): Manage budgets and reports related to expenditures for the events, travel, strategic planning, and projects for the executive director. Process financial expenditures and travel reports for the Executive Director and development/alumni engagement team Adhere to departmental procedures for processing and clearing financial transactions.  Maintain appropriate records for documentation requirements. Perform other related duties incidental to the work described herein.   Preferred Qualifications : Proficiency in Microsoft Office Programs: Calendar, Excel, Word, PowerPoint Possess excellent writing and proofreading skills. Project management, computer literacy, database and special event list management. Superb attention to detail. Demonstrated ability to handle multiple tasks simultaneously and deadlines. Demonstrated ability to work autonomously and as a member of a team. Demonstrated high level of initiative and motivation. Outstanding communication skills, tact, and diplomacy. Demonstrated ability to handle sensitive and confidential information and issues on a daily basis. Must be able to communicate professionally and confidently with a wide variety of constituents, including Duke TIP staff, Duke University administrators, Duke TIP and university donors, fundraising leadership, and university colleagues. Education Work requires 4 years related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities.   Minimum Qualifications Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status. Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

North Carolina Sustainable Energy Association (NCSEA) is a non-profit organization dedicated to the advancement of clean energy in North Carolina. Our team is growing and we are offering a unique and rewarding opportunity to do great work while supporting our mission and values. NCSEA provides an exceptionally supportive and dynamic work environment that promotes work/life balance and fosters creativity, innovation and passion for the environment in which we live. We welcome you to learn more about how you can help make a difference! The Administrative Specialist provides administrative support to NCSEA operations and staff, which can include event planning, legal support, meeting coordination, travel arrangements, HR and accounting assistance, reception, project management, internal and external correspondence, and serving as liaison to the Board of Directors. The Administrative Specialist is also the primary point of contact for the Office of the Executive Director. He/she enhances the effectiveness of the Executive Director by providing support with email, scheduling and travel logistics, prioritizing inquiries and requests, maintaining complex systems and processes, and representing the Executive Director in both internal and external communications. Roles and Responsibilities Serve as the gate-keeper for the Executive Director’s schedule and time; establish processes that enhance his/her time management Assist the Executive Director in completing priority deliverables and obtaining needed inputs from staff Check emails and voicemails, and act in accordance to established standards, such as responding to or flagging certain inquiries Manage the Executive Director’s calendar and coordinate schedules and meetings as requested Coordinate and participate in meetings as assigned; manage logistics, document meeting minutes, and handle action items and any follow up as needed Create presentations, spreadsheets, and written correspondence; conduct research and compile reports as requested Serve as liaison to the Board of Directors; coordinate board meetings and/or calls, and prepare and distribute confidential board materials Maintain electronic and paper filing systems Assist with the completion of monthly timesheets and expense reports as requested Provide legal and clerical support to attorneys and regulatory staff Coordinate meetings and event logistics; venue, catering, participant correspondence, travel arrangements, and material preparation Provide support for fundraising and member engagement initiatives Manage and/or coordinate special projects as assigned. Provide general office management support, including reception, mail distribution, office supplies, and troubleshooting office equipment issues (phone, AV, network, copier/printer, etc.) Qualification and Experience Requirements: AS or BS degree in Business Administration or similar field, plus 5 or more years of relevant business experience; additional experience may be considered in lieu of degree Experience handling confidential and sensitive information with discretion; credible and trustworthy Experience supporting multiple people and functions in relevant areas: calendaring, correspondence, project/event management, meeting management, travel coordination, and clerical support Excellent writing and verbal communication, administrative, analytical and organizational skills Strong multi-tasking ability and able to set and revise priorities on a daily basis This position offers a competitive salary and outstanding benefits, including health/dental/vision insurance, significant paid leave and professional development.

Neighborhood Emergency Team Sr. Administration Specialist   SALARY:               $3946.00 TO $6075.00 MONTHLY   CLOSES:                10/30/17 11:59 PM PST   The PBEM Community Resilience Team (CRT) promotes emergency preparedness and community resilience. The CRT is also charged with promoting disaster preparedness through outreach and by training/empowering neighbors to prepare their own communities. The Senior Administrative Specialist will report directly to the Community Resilience Manager and perform a variety of administrative and creative duties. For more information and to apply, please visit www.portlandoregon.gov/jobs .

RDPO Sr. Administrative Specialist SALARY:                               $3969.00 TO $6075 MONTHLY CLOSING DATE:                 09/25/17 04:30 PM Under the general supervision of the Regional Disaster Preparedness Organization (RDPO) Administrator (based at the Portland Bureau of Emergency Management), the RDPO Sr. Administrative Specialist performs a range of administrative and information/communication tasks in support of the RDPO staff, committees, discipline work groups and project task forces.  Essential duties and responsibilities include: attends select RDPO meetings and prepares meeting minutes; organizes and maintains electronic and paper files; coordinates, arranges and confirms meetings. For more information and to apply, please visit www.portlandoregon.gov/jobs .

Independent Police Review Complaint Investigator SALARY:                               $5401.00 - $7200.00 MONTHLY CLOSING DATE:                 08/04/17 04:30 PM The Complaint Investigator position in the City Auditor's Independent Police Review (IPR) is responsible for independently investigating complaints made by community members against the Portland Police Bureau. IPR is charged with civilian oversight of the Police Bureau and is located in the Auditor's Office to ensure its independence. Duties range from initial complaint processing, intake interviews to establish the basis of an allegation, designing and conducting investigations, and analyzing applicable precedents and policies. For more information and to apply, please visit www.portlandoregon.gov .

Department:   Business & Information Technology Reports To:   Dean, Academic or Associate FLSA Status:   Exempt Positions Supervised:   None Salary Grade:   FAC A Travel Required: Day travel within district as needed   LOCATION: District-wide HOURS:   Flexibility in schedule is required for day, night or weekend classes as needed. SALARY RANGE:  $55,050-$66,639 based on a standard 175-day, full-time obligation. *Current benefit eligible employees will be placed within the pay range based on their current rate/range. Anticipated Start Date: January 2018   Required online application available on website:  www.nwtc.edu/jobs   Location:   Northeast Wisconsin Technical College, Human Resources, 2740 West Mason Street,  Green Bay, WI  54307-9042. All postings are considered current and available until removed from the website.   Northeast Wisconsin Technical College is committed to promoting a learning environment where employees and students of differing perspectives and cultural backgrounds pursue career and academic goals embraced in an environment of respect and shared inquiry. The College is seeking to attract ethnically diverse instructors and staff who can inspire our increasingly diverse student population. POSITION SUMMARY Northeast Wisconsin Technical College is an innovative leading-edge college dedicated to student success.  An instructor’s primary purpose is to design instruction and assessment in an engaging environment to foster learner success.  An instructor continually improves the overall quality in the delivery of learning to support the achievement of college outcomes and priorities utilizing evidence to support decision-making.  Instructors work in alignment with the college’s mission, vision, core values, and operating principles.  Instructors are expected to provide service to the college community exemplified by teamwork, committee involvement, and participation in shared leadership activities.  In addition, instructors commit to ongoing professional growth in both instructional and technical areas to comply with NWTC’s faculty progression structure, as well as the development of their colleagues and teams.    It is our commitment as a College to ensure that we invest the resources necessary to positively impact teaching and student success. Consistent with this commitment all new faculty are required to successfully complete the Northeast Wisconsin Technical College Instructor Preparation Academy. The Academy is a structured, practical, course-based cohort learning experience during first three years of employment. Courses include teaching and learning strategies, guidance and counseling, curriculum development, assessment, diversity, and more. The details of the schedule will be made available upon hire.   SKILLS & ABILITIES Education:  Minimum of a Master’s Degree in related field and two years of direct occupational experience as an Administrative Assistant, Executive Assistant or Office Manager required. Master’s Degree Occupational Experience: At a minimum, occupational experience has to have occurred at least 1 year within the last 5 years. Individual will need to be proficient in keyboarding and keyboarding techniques, document preparation and formatting, records and office management, and be very strong in the use of microcomputer applications such as Windows and Microsoft Office. Twelve months of occupational experience other than in the educational field   Other Requirements Previous teaching experience with adult learners is preferred Ability to work non-standard hours including evening and weekend hours   ESSENTIAL FUNCTIONS Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the functions identified in the job description. Essential Functions Statement(s) Develop and continually revise curriculum that includes multicultural perspectives, core abilities, and technical content to meet industry or regulatory standards to prepare graduates for successful careers. Utilize engaging instructional strategies and methodologies which foster student success both in and outside of the classroom. Create learning experiences which integrate multiple alternative or emerging delivery methodologies and instructional technologies to maximize student success, including, but not limited to, hybrid, face-to-face, video conferencing, self-paced, and on-line course delivery. Provide immediate, routine, and consistent feedback to students to assist them in improving performance in technical and core ability competencies. Create a learning environment that integrates best practices for student success including authentic service learning, student club events, and engagement in profession specific activities. Develop, support, participate and collaborate with other departments on student recruitment, program marketing, and referral of students as needed for student success strategies including tutoring, counseling, advising, etc.   Use data to measure quality outcomes related to student persistence, retention, completion rate, course success, and to design improvement strategies based on the evidence.  Comply with College policies and practices related to instruction, assessment, and delivery.   Engage with business and industry through engagement and participation in advisory committees, including the recruitment of new members, planning of meetings, participation in community groups, and business visits. Participate in community and college-sponsored events to promote the college’s programs and enhance community relationships. Engage in division, department and team meetings and requirements including the development and completion of the college’s strategic planning through team action plans and budget requests Maintain proficient knowledge and skill in emerging trends and current occupational practices by networking with regional industry leaders and participating in continuing education and professional development. Assist in the development of adjunct faculty through communication, sharing of resources, coaching and mentoring. Maintain Faculty Quality Assurance System requirements, faculty progression structure requirements and licensure required by other agencies to maintain individual and program accreditation. POSITION QUALIFICATIONS Competency Statement(s) Values - Demonstrate behaviors and action that support the College’s values - Customer Focus, Everyone Has Worth, Passion and Inspiration, Collaboration, Emotional Intelligence, Results and Accountability, Valuing Talent and Well Being, and Ethics. Student Success – Demonstrate behaviors and actions that support student recruitment, retention, and student success initiatives. Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, disability, socio-economic background, or job type. Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others. Adaptability – Ability to adapt to new and emerging technologies and incorporate them into the curriculum Applied Learning - Ability to participate in needed learning activities in a way that makes the most of the learning experience.  Learn and use technology and alternative delivery methods, including, but not limited to, online instruction and distance education. Communication, Oral - Ability to communicate effectively with others using the spoken word. Communication, Written - Ability to communicate in writing clearly and concisely. Creative - Ability to think in such a way as to produce a new concept or idea. Enthusiastic - Ability to bring energy to the performance of a task. Flexibility – Ability to adapt quickly to changing demands, assignments and circumstances. Interpersonal - Ability to get along well with a variety of personalities and individuals. Motivation - Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability. Problem Solving - Ability to find a solution for or to deal proactively with work-related problems. Technical Aptitude – Ability to use essential technology and software for instructional and communication purposes.   PHYSICAL DEMANDS Physical Demands Lift/Carry Stand F (Frequently) Walk F (Frequently) Sit O (Occasionally) Handling / Fingering O (Occasionally) Reach Outward O (Occasionally) Reach Above Shoulder O (Occasionally) Climb N (Not Applicable) Crawl N (Not Applicable) Squat or Kneel O (Occasionally) Bend O (Occasionally) 10 lbs or less F (Frequently) 11-20 lbs O (Occasionally) 21-50 lbs O (Occasionally) 51-100 lbs O (Occasionally) Over 100 lbs N (Not Applicable) Push/Pull 12 lbs or less O (Occasionally) 13-25 lbs O (Occasionally) 26-40 lbs O (Occasionally) 41-100 lbs N (Not Applicable)   N (Not Applicable) Activity is not applicable to this occupation. O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day) F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day) C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)   The College has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate. NWTC does not discriminate on the basis of age, race, color, disability, sex, gender, sexual orientation, gender identity, national origin or other protected classes.

Position opens for applications on June 26th, 2017 If you are looking for a challenging career in public service, this is the position for you! We’re seeking a detail oriented, customer service focused person to join our team as a Case Administrator/Courtroom Deputy. The ideal candidate is a self-starter with excellent interpersonal skills who can readily adapt to fast changing priorities in a small-office setting. A legal background is helpful, but is not required. This is a full-time permanent entry-level position located in Madison, Wisconsin, that reports directly to the Operations Manager.  Representative Duties As a member of the clerk’s office, you will work in collaboration with other case administrators/courtroom deputies with: managing the progression of bankruptcy cases and related adversary proceedings from opening to final disposition; assisting with courtroom functions such as calendaring, managing the judge’s caseload, attending and logging court proceedings, recording proceedings, and other similar courtroom deputy duties; assisting the public with inquiries regarding status of cases and providing procedural (non-legal) advice; performing general office and administrative duties.  The successful candidate possesses the following professional competencies (knowledge, skills, and attributes): Collaboration : Works well with others to achieve organizational goals. Communication : Conveys oral and written information in a clear, concise, and understandable manner. Customer Service : Serves all internal and external customers in a professional manner. Flexibility : Adapts readily to changing circumstances. I ntegrity : Demonstrates sound ethics and judgment. Problem Solving : Uses appropriate methods and strategies to resolve challenges. Quality-Driven : Performs job duties efficiently and effectively. Self-Development : Takes responsibility for ongoing professional development.  Qualifications High school graduate or equivalent and a minimum of two years of general experience. Requires one year specialized experience equivalent to work at CL23 to qualify for CL24. Specialized experience is progressively responsible clerical experience requiring the regular and recurring application of clerical procedures involving the routine use of keyboard skills and use of specialized terminology and demonstrated ability to apply a body of rules, regulations, directives or laws. Such experience is commonly encountered in law firms, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or personnel/payroll operations. General experience includes duties such as assisting with the review of incoming documents to determine conformity with regulations and requirements, routing documents after acceptance, acting as receptionist and providing information to a wide variety of people and assisting with entering information into the docket.

Conservation Law Foundation (CLF) seeks an experienced, engaging, and very organized individual to serve as executive assistant to the Chief Executive Officer (CEO). The successful candidate, who will have solid prior experience supporting a senior executive (or comparable experience), will routinely provide administrative support to the CEO and, where appropriate, act as a trusted surrogate to further solutions on behalf of the CEO.   This is a full-time exempt position based in our Boston office.   KEY RESPONSIBILITIES AND DUTIES:   Handling logistics for meetings between the CEO and inside as well as outside parties, such as potential individual donors, foundations, colleagues, politicians, adversaries, etc.; may need at times to serve as “diplomat” to persuade outside parties to attend meetings. Serving as first responder to and occasionally troubleshooter for requests directed to the CEO from staff. Proactively managing and supporting the schedule of the CEO. Supporting the Board of Trustees, including scheduling Board meetings, taking minutes during Board meetings, supporting specific Board committees (e.g., the Governance Committee), and proactively serving as a liaison between Board members and the CEO. Handling routine administrative support needs for the CEO, such as drafting memos, taking messages from callers, coordinating travel reservations, etc.   QUALIFICATIONS:   At least five years of experience providing administrative support to C-suite or other senior executives or comparable experience, preferably but not essentially, in a nonprofit environment. Bachelor’s degree or equivalent experience strongly preferred. Very strong critical listening and thinking skills; top-notch interpersonal, writing, organizing, phone and basic office skills. Demonstrated penchant for problem-solving and taking the initiative; evidence of good judgment and history of high productivity. Demonstrated capacity to work well both autonomously and as part of a team. Availability to work occasional evenings and weekends as needed.    SALARY & BENEFITS: CLF offers a competitive salary, an extensive benefits plan, and an open and accepting work environment where differences are highly respected. HOW TO APPLY: Send your resume entitled “your last name-first initial-resume” (e.g., “SMITH J RESUME”) and a detailed cover letter entitled “your last name-first initial-cover” (e.g., “SMITH J COVER”) to careers@clf.org . Please make “Executive Assistant” the subject of your e-mail.  The position will remain open until filled.  No phone calls please. * *  *  *  *  * Conservation Law Foundation (CLF) protects New England’s environment for the benefit of all people. A nonprofit, member-supported organization, CLF uses the law, science and the market to solve the region’s most challenging environmental problems from climate change to ocean conservation to transportation.  Every day, CLF advocates stand up for New Englanders — in statehouses, courthouses and boardrooms, regulatory hearings and community gatherings — to forge innovative paths to environmental progress and economic prosperity  for all  in our region.  To that end, CLF works with communities of color, and also communities that are economically or otherwise disadvantaged, which often suffer disproportionately the impacts of environmental degradation.  CLF is committed to representing New England’s diversity in our staff, volunteers, boards and membership and creating a positive, inclusive workplace culture where all can thrive.  People of color are encouraged to apply.

Brentwood School, a vibrant and diverse K-12 independent school, is seeking an Administrative Assistant, West Campus Admissions to begin in June of 2017. The Administrative Assistant, West Campus Admissions works as part of a team in a busy admissions office and reports to the Director of Admissions, West Campus. This position is a mix of administrative/office support and customer service, as the Administrative Assistant, West Campus Admissions is the initial point of contact for prospective families. The Administrative Assistant, West Campus Admissions supports the Director of Admissions, Associate Director of Admissions, and the Kindergarten Evaluator in the implementation of the admissions process for grades K-6.   Duties & Responsibilities including, but not limited to: Represent Brentwood School as the first point of contact for applicant families Oversee the creation and maintenance of all admissions files for grades K-6 Record applicant materials into the Blackbaud database and follow-up with families or schools for missing information as needed Prepare materials for all Kindergarten screening evaluations Maintain calendars for the Admissions Team including the scheduling of interviews, tours and other appointments as needed Support the Admissions Office in the planning and execution of all K-6 admissions events: open houses and transition events (some weekend work required) Interface with agencies, such as A Better Chance (ABC), The Independent School Alliance for Minority Affairs, and Young Eisner Scholars (YES) Schedule the Parent Tour Guides Order and maintain office supplies for the department Perform duties as assigned by the Director of Admission and Associate Director of Admissions West Campus. Desired Skills/Qualities: High proficiency in Microsoft Word, Excel, PowerPoint, and Google office suite Experience with databases is required Discretion in dealing with sensitive and confidential admissions information Willingness and ability to prioritize assignments, look ahead at what might be needed next, and multitask Ability to communicate and maintain collegial relationships with all constituents: students, parents, teachers, and volunteers Energy, patience, and a sense of humor necessary to work effectively with others Capacity to work both independently and with a team An interest in and openness to professional growth and development A demonstrated commitment to diversity and inclusion Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. For further information about Brentwood School, please visit the School’s website: www.bwscampus.com .   Interested candidates should submit a letter of interest, resume, and three references electronically to:   Adrienne Agena Director of Admissions, West Campus aagena@bwscampus.com

Brentwood School, a vibrant and diverse K-12 independent school, is seeking an Administrative Assistant, East Campus Admissions to begin in June of 2017.    The Administrative Assistant, East Campus Admissions works as part of a team in a busy admissions office and report to the Director of Admissions, East Campus. This position is a mix of administrative/office support and customer service, as the Administrative Assistant, East Campus Admissions is the initial point of contact for prospective families. The Administrative Assistant, East Campus Admissions supports the East Campus Director of Admissions and the Admissions Office in the implementation of the admissions process for grades 7-12.   Duties & Responsibilities including, but not limited to: Represent Brentwood School as the first point of contact for applicant families Oversee the creation and maintenance of all admissions files for grades 7-12 Record applicant materials into the Blackbaud database and follow-up with families or schools for missing information as needed File application materials Maintain calendars for the Admissions Team. This includes the scheduling of interviews and tours and other appointments as needed Support the Admissions Office in the planning and execution of all 7-12 admissions events: open houses and transition events (some weekend work required) Track RSVP’s, create nametags, prepare materials, register applicants for events Coordinate and track files for the Admissions Committee process Interface with agencies, such as A Better Chance (ABC), The Independent School Alliance for Minority Affairs, and Young Eisner Scholars (YES) Manage the Parent Tour Guide program Order and maintain office supplies for the department Perform duties as assigned by the Director of Admissions, East Campus or the Senior Administrative Team   Desired Skills/Qualities: High proficiency in Microsoft Word, Excel, PowerPoint, and Google office suite Experience with databases is required. Discretion in dealing with sensitive and confidential admissions information Willingness and ability to prioritize assignments, look ahead at what might be needed next, and multitask Ability to communicate and maintain collegial relationships with all constituents: students, parents, teachers, and volunteers Energy, patience, and a sense of humor necessary to work effectively with others Capacity to work both independently and with a team An interest in and openness to professional growth and development A demonstrated commitment to diversity and inclusion Ability to communicate in Spanish preferred   Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. For further information about Brentwood School, please visit the School’s website: www.bwscampus.com .   Interested candidates should submit a letter of interest, resume, and three references electronically to Lauren Windom, Director of Admissions, ecadmissions@bwscampus.com .