31 Admin-Clerical jobs

POSITION SUMMARY This position is responsible for processing bi-weekly and semi-monthly payroll cycles.  This includes balancing all earnings and deduction totals.  Inspecting automated system output such as payroll registers and reports and determining and correcting out-of-balance conditions.  Supervision is received from the Payroll Senior Accountant who reviews the work for attainment of objectives and adherence to policy; however, the employee is expected to exercise considerable initiative and judgement in planning and carrying out assignments.  Works closely with all levels of the Salk community.  Ensures confidentiality of information and sensitive documents by following operational procedures, exercising sound judgement and adhering to the confidentiality policy. ESSENTIAL FUNCTIONS (75%) – Payroll processing Process in-house bi-weekly and semi-monthly payroll. Run payroll calculation process, review all output, make necessary changes prior to closing payroll. Print payroll checks and sort for delivery to laboratories and departments. Review daily PARs. Calculate and enter required retroactive amounts and other changes into the payroll system. Enter garnishments into the payroll system. Review time management audit reports as needed; contact employees about possible errors/corrections needed; enter adjustments. Enter tax exemptions for nonresident aliens. Process manual checks as needed. Obtains and tracks post-payroll (late) timesheet submissions and approvals. Process Positive Pay exception reports from the bank when necessary. Record and reconcile “NTS-No Timesheet” hours and reversals. Research payroll issues, inconsistencies or other variances. Documents findings. Respond to personnel at all levels of the organization regarding payroll matters. Prepare Nth Reports after each bi-weekly and semi-monthly payroll. (20%) – Auditing Audit data entry by Human Resources to ensure all input is correct and will result in accurate payroll, worker’s comp and deduction calculations.     (5%) – Other projects/duties as assigned   EXPERIENCE Required: + 2 years of payroll processing experience with an in-house payroll system.   Preferred: Minimum of six months general accounting. EDUCATION Required   Associates degree or equivalent combination of education and related work experience. SKILLS AND ABILITIES   Required   Detailed knowledge of FLSA, as well as federal and California wage and hour laws. Knowledge of current payroll, labor, and tax regulations and practices. Excellent organizational, analytical, time management and multi-tasking skills. Strong attention to detail. Ability to work against inflexible deadlines with frequent interruptions. Excellent verbal and written communication skills appropriate for interaction with a broad array of individuals. Interpersonal skills must include tact, good judgement, diplomacy, and flexibility to relate to diverse scientific research staff, faculty, executive management, administrative staff, and external contacts. Proficiency in Microsoft Office Outlook, Word, and Excel. Knowledge of complex in-house computerized payroll systems. Preferably combined HR/Payroll systems.   SPECIAL CONDITIONS OF EMPLOYMENT   Must be willing to work in an animal-related research environment. Must be willing to sign confidentiality agreement. Satisfactory completion of the Institute’s background investigation. PHYSICAL REQUIREMENTS This position requires constant adjusting focus, grasping, handling, seeing, sitting, touching/feeling, reading and working inside.  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Executive Assistant to the Dean (7384U) 12934 About Berkeley At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff. The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our https://strategicplan.berkeley.edu/guiding-values-and-principles/, our https://diversity.berkeley.edu/principles-community, and https://strategicplan.berkeley.edu/https://strategicplan.berkeley.edu Application Review Date The First Review Date for this job is: November 30, 2020 Departmental Overview The Graduate School of Journalism at U.C. Berkeley is widely regarded as one of the top journalism programs in the United States. The School offers a two-year Masters of Journalism degree to an enrollment of about 120 students at a time. All students spend their first semester in an intensive course that teaches accurate, responsible deadline reporting and writing. During their remaining three semesters, students may specialize in print, video, documentary, photojournalism, audio or multimedia. The school's emphasis is on mastering a wide variety of techniques while learning the highest standards of responsible and enterprising journalism. There are 9 permanent faculty members in the School and many working journalists who serve as adjuncts and visiting lecturers. The School employs an average of 25 temporary and career staff members. Responsibilities EXECUTIVE SUPPORT: Functions as the gatekeeper, understanding the requirements of the Dean, in order to prioritize issues according to urgency and to allocate time for scheduled events, travel and meetings. Maintains a comprehensive database of initiatives and assignments, to include actions delegated. Briefs Dean on deadlines and the status of pending issues. Participates in the development and implementation of efficient and effective systems for managing information, projects, and communications to ensure accurate and timely responses. Implements related business processes. COMMUNICATION: Responds to inquiries from faculty, staff, students, and the public on behalf of the executives and makes high level contacts of a sensitive nature, internally and externally, requiring discretion and diplomacy. Forwards situations and issues presented by staff, faculty, and external constituents to appropriate staff members for resolution. Prepares responses to urgent divisional requests on behalf of the executive. MEETING PREPARATION: Prepares the Dean for meetings, including providing background information, talking points and briefing materials in advance. Organizes ad hoc committees appointed by the executive on a broad range of issues. Serves as the main point of contact for Dean and Dean guests, communicating efficiently with meeting participants and staff, and providing guidance and instructions to guests and participants. SCHEDULING & CALENDARING: Manages all meeting coordination and calendaring for the Dean. Functions as the gatekeeper, understanding the requirements of the Dean, in order to prioritize issues according to urgency, and to allocate time for scheduled events, travel and meetings. Monitors email and responds to urgent requests, occasionally on evenings and weekends. ADMINISTRATIVE & ANALYTICAL SUPPORT: Provides administrative support for the Dean and school leadership on a broad range of issues, organizing agendas and background documents, preparing meeting notes, and arranging for travel and reimbursements. Utilizing electronic and online systems as appropriate, develops and implements efficient and effective systems for managing information, meetings, projects, communications, to ensure timely responses and accurate /compliant record retention. Performs research, summarizes issues, and compiles information on relevant policies and topics. Investigates issues and handles the details of a variety of matters on behalf of the Dean's Office. OFFICE OPERATIONS: Oversees and ensures the daily administrative operations run smoothly for the dean's office. including tasks such as: researching, ordering, and receiving office supplies/ equipment; ensuring travel and entertainment reimbursements occur; and securing the Dean's approval on expenditures, as needed. Required Qualifications • Thorough knowledge or ability to quickly learn of common organization-specific and other computer application programs including calendaring and productivity software, document-management applications and best practices in efficient online office management tools. • Solid analytical / problem-solving skills. Demonstrated ability to analyze complex situations and propose viable solutions for leadership consideration. • Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization including the Office of the Executive Vice Chancellor and Provost and the Office of the President and external constituencies. • Strong service orientation in methods and strategies for interacting with a variety of constituencies in a manner that is supportive of diversity, equity and inclusion goals of the School and campus. • Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing. • Ability to handle sensitive and potentially volatile situations with discretion and diplomacy and maintain composure under pressure. • Ability to multi-task and independently prioritize tasks and projects within demanding, and at times unpredictable, timeframes. • Ability to use high-level discretion and maintain the highest level of confidentiality. • Solid skills in problem identification and solution-oriented approach to issues or challenges that arise. • Advanced organizational skills to track complex projects and issues and successfully manage multiple delegations throughout the organization. • Bachelor's degree in related area and / or equivalent experience / training. Preferred Qualifications • Knowledge of federal regulations pertaining to higher education such as FERPA. • Familiarity with the organization's processes, protocols and procedures. Salary & Benefits This is a monthly paid (exempt) position. Annual salary will be commensurate with experience within the range of $55,400 to $80,400. For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html How to Apply Please submit your cover letter and resume as a single attachment when applying. Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check. Equal Employment Opportunity The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct To apply, visit https://apptrkr.com/2079319 Copyright ©2017 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-8cdd492165765e4b8d6af9b07c720136

Administrative Assistant to Assistant Superintendent/Vice President Cuesta College Salary: $55,068.00 - $66,936.00 Annually Job Number: FY2021-00034 Location: Cuesta College - San Luis Obispo Campus, CA Department: Administrative Services Closing: 12/6/2020 11:59 PM Pacific Job Description Summary ABOUT THE COLLEGE Located in the heart of scenic San Luis Obispo County, Cuesta College has provided comprehensive associate degree offerings, certificates, and community programs to the region since 1964. Committed to being an inclusive institution that inspires a diverse student population to achieve their educational goals, we are proud to be designated as an Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Cuesta College is committed to racial and socioeconomic diversity that reflects our student population; we strive to hire candidates that share the value of commitment to diversity and inclusion. As part of the Cuesta College team, you can expect to be part of a collaborative community of faculty, classified staff, administrators, students, and community partners advancing educational excellence with intentional support services leading to student success and completion. Additional information about the college can be found at https://www.cuesta.edu/about/index.html The college planning documents can be found at https://www.cuesta.edu/about/collegeplans/index.html Our Student Equity Action Plan can be found at https://www.cuesta.edu/about/info/equity/index.html We offer comprehensive benefit options. Information about benefits can be found at https://www.cuesta.edu/about/depts/benefits-insurance/index.html DEFINITION The incumbent in this position provides high level administrative support in a complex environment to ensure the day-to-day fulfillment of the responsibilities and commitments of the Assistant Superintendent/Vice President. The position supports the Vice President's projects and time administration, including coordination of meetings and special events. Responsible for management of the Vice President's professional calendar and schedule; relieves the administrator of a variety of office and administrative details to frequently coordinate/prepare material of a highly confidential and sensitive nature; assist with interpretation of college policies and other documents; and perform other related duties as required. The position is in frequent contact with other senior district leaders. DISTINGUISHING CHARACTERISTICS Incumbents serving in positions assigned to this class have, in the regular course of duty, access to, and may possess information relating to employer's employer/employee relations, bargaining, employee grievances, student grievances, etc. Incumbents in this position participate in the management of their Vice President's activities by performing administrative duties requiring a broad knowledge of their respective Vice President's areas of responsibility. Incumbents must be sufficiently aware of the significance and implications of activities within or affecting the office to know when to advise or interrupt their Vice President and they must use a high degree of judgment in determining the essence of potential problems so as to develop information quickly which can be used by their Vice President. Positions allocated to this class experience extensive contact with managers, faculty, staff, students, and the general public. Performance of duties requires a working knowledge of District policies, rules, regulations, and the organizational structure; the maintenance of confidentiality; and the ability to follow through independently so that tasks and processes are completed in accordance with timelines. The performance of duties by the Administrative Assistant contributes to institutional effectiveness by facilitating processes required for District operation. For example: assists in the development and interpretation of reports and presentations; interprets policies and procedures to students, faculty, staff, and public and regulatory bodies. Essential Functions & Qualifications ESSENTIAL FUNCTIONS - Demonstrated ability to analyze problems, make recommendations, take appropriate courses of action and exercise good judgment in decision making; - Provide administrative support and essential coordination for College Committees (Accreditation Steering Committee, College Council Committee, Planning and Budget Committee, Strategic Planning Committee, and Enrollment Management Committee) not to be limited to scheduling, assisting with agenda development, preparing support documents and taking minutes; • Provide high level administrative duties for the Office of the Assistant Superintendent/Vice President; • Schedule appointments and maintain appointment calendar for the Assistant Superintendent/Vice President; • Explain College policies and regulatory procedures to the public, administrators, faculty, and staff; • Demonstrated ability to analyze problems, make recommendations, take appropriate courses of action and exercise good judgment in decision making; • Assemble, organize, and interpret financial, enrollment, and/or other data and draft reports, operating manuals, and schedules; • Demonstrated executive-level office management skills through strong planning and coordinating of projects and workflow; • Compose correspondence (independently and from general direction); • Independently develop and design multi-media presentations for faculty , staff, the Board of Trustees, the general public, and other district groups; • Prepare agenda items for the Board of Trustees meeting; • Maintain department and district website and SharePoint site to include but not limited to posting meeting agendas and minutes, and district planning documents; • Identify and facilitate solutions for managers, faculty, staff, and students regarding a variety of processes; • Proofread printed and electronic reports, letters, and other printed material; • Process Board policy cyclical updates and reviews; • Assist in report and planning document analysis to ensure preparation guidelines are met and submission is complete; • Coordinate travel arrangements, to include processing of all applicable documents; • Interview, hire, and oversee the work of temporary employee(s); • Plan and coordinate logistics and materials for on/off campus group meetings, receptions, social functions, and workshops; • Assist in organizing the unit plan and materials, syntheses, and compilation of cluster plan; • Track budget expenditures for the Cluster; • Maintain the confidentiality of sensitive information. Administrative Assistant to Assistant Superintendent/Vice President of Administrative Services • Prepare, develop and submit to the California Community College State Chancellor's Office the annual Five-Year Construction Plan and the Facilities Space Inventory; • Independently communicate and work with legal counsel on a variety of matters such as bid documents, capital outlay projects, tort claims, etc.; • Coordinate and review the formulation and finalization of contracts as required in coordination with management and Legal counsel. Ensure compliance of appropriate regulations. Research and prepare analysis as required; • Responsible for identifying, evaluating, and analyzing risks inherent to the operation of the college; • Reviews the insurance section of college contracts; manages distribution of Certificates of Insurance to outside sources; keeps on file Certificates of Insurance provided to the college from outside vendors providing contractual services to the college; reviews Certificates of Insurance provided to the college for all activities; • Works with departments to ensure proper coverage of new and expanding high risk programs of study or where contractual agreements are in place that require additional insurance coverage. Maintain the on-line Room Utilization Program; • Monitor funding and expenditures and compile state reimbursement reports for deferred maintenance, hazardous substance and capital outlay; • Coordinate and develop bid documents for funded capital outlay projects (insuring that appropriate insurance, bond and administrative requirements are satisfied); • Research and compile background information for special projects; • Prepare, process, and review insurance coverage inquiries and claims; • Act as alternate to JPA Property and Liability Insurance Board Meetings. Essential functions of particular positions within classifications may vary because job duties may vary by work location. QUALIFICATIONS Education: Required • Associate degree, with four years of related experience or Bachelor's degree with two years of related experience. Experience: Required • Progressively responsible administrative support experience. Knowledge of: - College organization, programs, policies, rules, and regulations; - Principles of report writing; - Principles of business letter writing; - Proofreading techniques; • Current technologies, personal computer, and associated office software such as word processing, spreadsheet, presentation, and/or database software; • Correct usage of English, grammar, spelling, punctuation, and vocabulary; • District policies and procedures. Ability to: • Establish and maintain cooperative working relationships with those contacted in the performance of duties; • Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and of staff and students with physical and learning disabilities. Physical ability to: • Read and comprehend printed matter and text and data on computer monitors; • Communicate intelligibly and effectively via speech, telephone, written correspondence, and/or email; • Sit or stand for extended periods of time; • Lift and/or carry 25 pounds; • Exert manual dexterity sufficient for keyboard and other office equipment operation. License and Certificates (current within the last year): Required • Minimum 50 wpm Keyboarding/Typing certificate; • Valid driver's license and eligible to obtain California driver's license upon hire. Additional Information REQUIRED DOCUMENTS TO APPLY Candidates will be required to submit a cover letter, resume, reference list, and diversity statement when applying for this position. When uploading documents, PDF uploads are preferred. Diversity Statement Instructions: Cuesta College is committed to building and maintaining a workforce that reflects and honors the diversity of our students. It is important to us that our faculty, staff, and administrators demonstrate an understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, ethnic, and religious backgrounds as well as sexual orientation and abilities of all constituents in the Cuesta College community. In 500 words or less please explain how, in the role of Administrative Assistant to Assistant Superintendent/Vice President, you would ensure and promote inclusion and equity to the campus community. Reference List Instructions: Your reference list must include three professional references, their contact information, and their relationship to you. * Please note that a degree is required for this position, please make sure your degree is listed on your application and/or your resume. Completed online applications and all supporting documents must be submitted by the closing date for this position. LATE, INCOMPLETE, FAXED, MAILED OR EMAILED APPLICATIONS WILL NOT BE ACCEPTED. SALARY SCHEDULE Below is the full salary schedule range for this position, steps A through E. Per our bargaining agreement, we can only place new employees at Steps A through C, which is the anticipated hiring range also listed below. For a full salary schedule, please see our website: https://www.cuesta.edu/about/depts/humanresources/salary_schedules.html • Salary Schedule Range: $4,589 - $5,578 per month. • Anticipated Hiring Range: $4,589 - $5,060 per month. ADDITIONAL INFORMATION Cuesta College will not sponsor any visa applications. San Luis Obispo County Community College District ("Cuesta College") is an equal opportunity employer committed to nondiscrimination on the basis of race, ethnicity, color, religion, national origin, sexual orientation, gender, gender identity, gender expression, marital status, medical condition, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), age, disability (physical and mental), genetic information, military and veteran status, or any other characteristic protected by applicable federal and state law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Reasonable accommodations will be provided for applicants with disabilities who self-disclose. Cuesta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking. In compliance with California law, all prospective staff and students are entitled to read the Annual Security Report, published each October by the Cuesta College Department of Public Safety. This report contains information about our emergency and crime reporting procedures, as well as crime statistics for the past 3 years. You may request a copy of this report at one of our two Public Safety Offices: on SLO campus at Building 6600A or on North County Campus at building N1021, during campus business hours. You may also access the complete text of this report at the following website address: https://www.cuesta.edu/about/depts/publicsafety/clery_act Interview Process Information Selected applicants will be invited to attend an interview and skills test via ZOOM on Tuesday, December 15, 2020. To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/2077963 The San Luis Obispo County Community College District promotes inclusiveness, prohibits discrimination, and encourages all qualified persons to apply. As an Equal Employment Opportunity Employer, Cuesta College actively seeks candidates with diverse backgrounds to assist students, staff, and faculty. For ADA (Americans with Disabilities Act) assistance with the application and/or interview process, please contact the Human Resources Office: (805) 546-3129. Copyright ©2017 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-16bff059a67c424d8dc12bf9c35ae410

Program and Communications Assistant   Grantmakers for Education (GFE) is seeking a professional program and communications assistant who is highly detail-oriented, creative and committed to helping us achieve our purpose of strengthening philanthropy to improve outcomes and expand opportunities for all learners.   Our Organization The mission of Grantmakers for Education is to improve outcomes for all learners by serving as a trusted partner for all education philanthropists as they adapt to the changes impacting our world. GFE brings together hundreds of private and public philanthropies committed to improving public education, including closing the achievement gap for students from all backgrounds, improving teaching and leadership and fostering innovation and new models for learning. We provide a forum for interaction and engagement for our members that builds upon and deepens the impacts of their individual investments by enhancing their knowledge about effective education strategies and high-impact grantmaking strategies.   It is an exciting and inspiring time to join our team as we position the organization to exceed the expectations and needs of its members and continue to develop programs and services that focus on the most critical education matters ahead.   GFE offers a culture of committed team members working toward a common cause, competitive salary and benefits options, and generous vacation policies. While our workplace is virtual, we function as a supportive and coordinated team.   For more information about our work and results, please visit https://edfunders.org/ .   Job Description The program and communications assistant provides administrative support to the program and communications teams. The position reports to the senior program manager, and is part of a team led by the director of program strategy and effectiveness. Approximately 80% of the role will focus on program support; 20% of the role will focus on communications support, under the direction of the senior communications manager.     The program and communications assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, attention to detail, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The program and communications assistant will have the ability to work independently on projects from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.   Roles and Responsibilities Program Support Conducts research on best practices, tools, and technologies to be considered for implementation within GFE programs. Leads the planning and implementation of programs as assigned by the executive director, director of program design and effectiveness, or senior program manager Plans, schedules, and leads prep calls and other logistical efforts for programs where needed. Assists with the creation and management of project work plans. Manages the programs inbox. Creates and manages databases to organize program processes, monitor progress, and support planning and execution. Prepares program materials as assigned such as PowerPoint decks, presentations and talking points.   Communications Support Engages in planning, tracking and analysis for a variety of communication functions including social media. Drafts communications. Makes updates to websites. Edits images and videos.   General Support Completes a broad variety of detailed administrative tasks. Manages a variety of special projects as needed. Completes critical aspects of deliverables with a hands-on approach. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.   Qualifications Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors. Excellent written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Interest and aptitude for growing into increasing responsibility for GFE social media presence.   Emotional Maturity Highly flexible in approach, recognizing that dealing with unpredictability and change will be an ongoing part of the job. Highly resourceful team-player, with the ability to also be extremely effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. Forward thinker who actively seeks opportunities and proposes solutions.   Education and Experience Bachelor's degree required. Demonstrated effectiveness in the workplace. 1-3 years’ experience supporting dynamic teams, ideally in the nonprofit space. Experience and interest in internal and external communications, partnership development and fund development. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, web and social media platforms. Experienced in Creative Cloud platforms such as Photoshop and Premiere Pro, and knows basic css/html. Strong ability and willingness to learn new technologies.   Compensation GFE offers competitive compensation, an excellent benefits package (including fully paid health insurance and a generous employer retirement contribution), and a collegial, casual and flexible work environment. We have operated in a remote work environment for several years and will continue to do so in the future.   To Apply   To apply, please submit an updated resume and a detailed cover letter addressing why you are interested in the mission of Grantmakers for Education and the executive assistant role specifically to jobs@edfunders.org. Applications are reviewed on a rolling basis and the role will be open until filled.   Grantmakers for Education is an equal opportunity employer and strongly encourages applications from people of color, persons with disabilities, women, and LGBTQ+, and other underrepresented applicants. Our organization acknowledges that not everyone experiences the same barriers to success in the workplace, and we are committed to supporting the advancement of people of color in the workplace.   Diversity, equity and inclusion are key values for Grantmakers for Education. These values allow our board, staff and members to be their best selves and experience the richness of our collective strength. It is through this strength that we increase our individual and organizational capacity to achieve our vision for an inclusive society by supporting an equitable education system. Successful candidates will commit to an equitable and inclusive workplace, including but not limited to: racial equity, accessibility for individuals with disabilities, use of gender inclusive language, and cultural sensitivity.

FMI’s Leadership and Organizational Development practice is seeking a dedicated, driven individual with a passion for project management and an interest in organizational and leadership development. In this exciting, fast-paced role, you will be involved in coordinating multiple work streams and projects tied to a large, complex client organization. Projects and work streams will mostly be focused on improving leadership, organization and team effectiveness through facilitated workshops, organizational and individual assessments, data analysis and report writing. The Project Coordinator’s role will be largely focused on ensuring the various work streams progress smoothly and effectively and exceed the client’s expectations. This paid, part-time role requires a commitment of 25-30 hours per week and will be based in our Denver office located in Cherry Creek. Remote candidates will be considered. As an LOD Part-time, Project Coordinator, you will : Support the lead Project Manager to perform project management functions including planning, organizing, and coordinating project resources for a large client account Gain expertise in working with cutting edge high performing senior leadership teams Join a team of consultants on a single, large client account, learning the ins and outs of the client’s business, and supporting the internal consulting team to reach major client milestones Learn valuable instructional design skills and utilize them to develop new content (presentations, facilitator scripts, activities) to assist consultants on training and consulting engagements Gain valuable exposure to a fast-paced consulting firm and insight into what it takes to be successful in the world of consulting Responsibilities Planning, organizing, motivating, and coordinating all project resources under the direction of the lead Project Manager Analyzing both qualitative and quantitative organization-specific data to gain a deep understanding of the inner workings of large organizations and develop reports for clients Developing client-facing tools for the internal consulting team to track progress against major client milestones Creating presentations and facilitator scripts to be used in consulting engagements Researching the latest leadership topics and trends relevant to the client account, and integrate relevant research into consulting content Qualifications Master’s or Ph.D. degree in Business, Project Management or related field Passionate about leadership development and leadership trends Project management orientation with a superior ability to prioritize effectively Strong attention to detail Excellent, client-centric communication skills Proficient in conducting basic research Exceptional writing skills Ability to create compelling graphics and visuals using Microsoft Office Suite Ability to deal with ambiguity Strong analytical skills Fluent in English (Writing, Speaking, Listening)

Overview Seeking a highly organized professional to serve as Executive Assistant to the Director of the Getty Foundation and oversee day-to-day operations for the director's office, including complex travel and scheduling arrangements, internal and external communications, and information management. The Executive Assistant serves as a representative of the director while interacting with individuals at all levels of the organization, as well as high-level external contacts, and develops effective working relationships with colleagues across the Getty. In all work, the Executive Assistant manages and accesses confidential material; sensitivity, discretion, professionalism, and sound judgement are required. Responsibilities A core responsibility is management of a complex executive calendar, which involves competing requests and multiple scheduling priorities. The Executive Assistant is responsible for management of information for the director's office. This entails maintaining records, in all formats, for ease of access and according to institutional records management policies. Work will regularly involve records of enduring value that document the organization's history; care must be taken to preserve such documents and the intellectual property of the Getty. Additionally, the Executive Assistant will track inquiries received by the director via email, phone, and mail to be sure they are addressed in a timely manner. The Executive Assistant is responsible for all aspects of the director's many and complicated international business travel arrangements. In preparation for the director's meetings and business trips, the Executive Assistant will compile relevant information and background materials and, following trips, will swiftly prepare accurate expense reports in compliance with Getty policies. The Executive Assistant is responsible for development of general communications, on behalf of the director. This includes drafting and proofreading business correspondence to senior and executive-level colleagues inside and outside the organization. The Executive Assistant may also assist in development and preparation of reports, publications, and presentations. Additionally, the Executive Assistant is also responsible for the administration of contracts, tracking of the departmental budget, procuring supplies for the director's office, implementing special projects, as requested by the director, and performing other duties as assigned. Qualifications Bachelor's degree and a minimum of 7 years of experience, including demonstrated experience providing executive-level support, are required. Apply Here PI124829107

Student Success Coordinator Ohlone College Ideal Candidate Statement Ideal candidate will be able to: 1. Collaborate with general counselors to identify key resources and information for students identified for Student Success and Support Programs follow-up. Use Colleague/Informer/Starfish to gather and analyze student data. 2. Configure, maintain, and monitor the campus Early Alert system and direct faculty/student requests to appropriate resources (counselors, administrators, Director of tutoring, financial aid, etc). Work with IT to communicate and troubleshoot issues with the Early Alert system. 3. Maintain and update a variety of records and documents relating to Student Success and Support Programs follow-up and prepare reports (statistical and narrative) of related activities. 4. Communicate with other administrators, personnel and faculty to coordinate activities and programs, resolve issues and conflicts and exchange information; support staff and faculty in providing success and student services information at a variety of on-campus locations. 5. Follow-up with students, instructors, special population staff, tutors, Learning Centers, and various Student Success and Support Program staff, etc. to ensure students are aware of and have access to campus support services. 6. Run various processes in Colleague/Informer (i.e. Registration Readiness Dashboard Update (monthly) and the Academic Standing process in Colleague/Informer (after the fall and spring terms). 7. Communicate (email, phone, and face to face) with students regarding academic standing status as it relates to state financial aid eligibility. 8. Train and provide work direction to student workers and support staff. 9. Develop, design and implement initiatives that support student success such as programs, services, and workshops. Schedule classroom visits and conduct presentations, as needed each semester. 10. Operate a computer and assigned software programs; operate other office equipment as assigned. Job Description Summary BASIC FUNCTION: Under direct supervision of the Dean of Counseling and Special Programs, to perform a variety of specialized duties in support of the student success plan. Will require some evening, weekend, or off-campus work. DISTINGUISHING CHARACTERISTICS: This classification is distinguished from other classified positions with its broader responsibility for coordination in a variety of duties. This paraprofessional classification is the primary coordinator in the areas of outreach (New Student Outreach and Orientation) and in-reach (student success and support) programs. SUPERVISION EXERCISED: Exercises supervision over a limited number of student employees. Essential Duties When assigned to outreach (New Student Outreach and Orientation): • Maintain relationships and ongoing communication with local high schools (administrators, counselors and career specialists). • Support Ohlone College staff/faculty to provide recruitment information at various off-campus events. • Coordinate outreach to local high schools by scheduling/planning high school visits, application workshops and campus tours; plan Ohlone’s annual High School Conference and serve as the campus liaison for the Fremont/Newark College Night. • Coordinate all aspects of the Orientation Program in consultation with Counseling Faculty including: Freshman Orientation Days, on and off-site orientations, parent orientation and Welcome Days; and scheduling counselors and Peer Mentors as required for these activities. • Coordinate and/or support orientations for new students. • Coordinate the Peer Mentor Program by overseeing the selection, hiring, training and scheduling of all of the Peer Mentors. • Coordinate all on-campus tours for potential students. • Oversee and coordinate with web team and consult with the Counseling Faculty to update Ohlone webpages relating to orientation, outreach and the Peer Mentor program. • Assist with ongoing assessment, research and program review in consultation with the Counseling faculty for orientation, outreach and Peer Mentor programs. • Work with Admissions, the Counseling Department and IT staff to insure that orientation data (including, but not limited to, participation and/or exemption, and completion of initial Education Plan) is properly uploaded into ERP system. • Research, develop and maintain specialized statistical and operational reports. • Respond to in-person and email inquiries regarding orientation and outreach programs, and direct to individuals and departments as appropriate. • Answer phone line and respond to voicemails. When assigned to in-reach (Student Success and Support Programs Follow-up): • Work with counselors to identify key information for students identified for Student Success and Support Programs follow-up. Use Colleague/Informer to gather and analyze student data. • Schedule class visits for counselors and conduct presentations as needed each semester. • Follow up with instructors, Basic Skills staff, tutors, Learning Centers, various Student Success and Support Programs staff, etc. to ensure students are aware of and have access to campus support services. • Monitor the campus Early Alert system and direct faculty/student requests to appropriate resources (counselors, administrator, Director of tutoring, financial aid, etc). Work with IT to communicate and troubleshoot issues with the Early Alert system. • Maintain and update a variety of records and documents relating to Student Success and Support Programs follow-up and prepare reports (statistical and narrative) of related activities. • Update websites related to Student Success and Support Programs and utilize social media to provide information about accessing Student Success and Support Program services. • Work with assessment staff and instructors to validate placement tests on a regular cycle. • Work with instructors and IT to identify cut scores and create appropriate coding when new classes that require placement testing are created. • Communicate with other administrators, personnel and faculty to coordinate activities and programs, resolve issues and conflicts and exchange information; support staff and faculty in providing success and student services information at a variety of on-campus locations. • Train and provide work direction to student workers. • Operate a computer and assigned software programs; operate other office equipment as assigned. • Attend and conduct a variety of meetings as assigned. OTHER JOB RELATED DUTIES: Perform related duties and responsibilities as required. LICENSE OR CERTIFICATE: Possession of, or ability to obtain, a valid California driver’s license and have a satisfactory driving record. Knowledge, Skills, and Abilities Knowledge of: • Student development theory; • Developing and implementing student support programs; • Planning, organization, coordination and implementation of an Early Alert program and other student success and support programs; • Student Success program guidelines; • Assessment test validation and reliability; • Oral and written communication skills; • Applicable laws, codes, regulations, policies and procedures; • Interpersonal skills using tact, patience and courtesy; • Large-scale event planning; • College educational programs and courses of study; • Programs and processes related to enrollment in higher education institutions; • Effective recruitment, and retention tools and strategies, including social media; • Techniques of advising, interviewing, decision making; • Modern office procedures; • Principles and practices of supervision and training; • English usage, spelling, grammar and punctuation; • Principles of data collection and report preparation; • MS Office, Internet research and social media. Ability to: • Develop relationships with various constituent groups; • Communicate clearly and concisely, both orally and in writing; • Coordinate the activities of an effective program; • Interpret and explain program and College policies and procedures; • Respond to requests and inquiries from the public; • Plan, organize, coordinate and conduct presentations to a diverse audience; • Plan, organize, and execute program activities; • Carry out tasks in the absence of supervision; • Be creative, adaptable, and open to new ideas in a changing environment; • Keep statistical records; • Prepare clear and concise reports; • Plan, organize, coordinate and implement aspects of the Early Alert program and other Student Success and Support Programs; • Train and provide work direction to student workers; • Operate a computer and assigned office equipment; • Analyze situations accurately and adopt an effective course of action; • Meet schedules and time lines; • Work independently with little direction; • Establish, maintain, and foster positive and harmonious working relationships with those contacted with in the course of work. Skills to: • Operate modern office equipment including computer equipment and software including database programs. Education and Experience Any combination equivalent to: bachelor’s degree in education or related field and three years experience in college student activities. Salary Range Range 38 ($54,960 - $70,152 per year) Foreign Transcripts Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline. Benefits Statement HEALTH AND WELFARE BENEFITS * 1. Medical, dental, vision, life insurance, EAP and LTD 2. Membership in Public Employees’ Retirement System Candidates hired on or after January 1, 2013 are subject to restrictions imposed by PEPRA) 3. Contribution to O.A.S.D.I. (Social Security) 4. Paid vacation 5. Paid sick leave 6. Paid holidays and district-paid floating personal days 7. Summer 4/10 schedule (Fridays off) 8. Longevity pay step increase based on your years of service 9. IRS Section 125 Flexible Medical Spending Plan 10. 457(b) Deferred Compensation Plan (employee contributes) 11. 403(b) Tax Shelter Annuity Plan (employee contributes) *Benefits will be prorated for positions less than 100% Immigration Reform & Control Act of 1986 Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” District Statement A multi-campus single community college district, Ohlone College is located in the southern portion of the San Francisco Bay in California; serving 12,000 students per year. The District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark. Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark Campus is located near Interstate 880 and emphasizes programs in health, environment, and technology. EEO Statement Summary The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants. If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088. Conditions of Employment Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts and proof of freedom from tuberculosis. In addition you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance. To be considered for this recruitment, applicants must submit ALL of the items listed below via our new on-line applicant tracking system available by visiting:   https://apptrkr.com/2022456/. The closing date for this position is 10/27/20. The College reserves the right to modify, rescind or re-advertise this recruitment at any time.   Required documents for this position include: 1. Current Resume 2. A cover letter  3. List of professional references including name, position, organization, phone number, email and their relationship to you. Please do not submit letters of references at this time. 4. Supplemental Diversity Question  

OBJECTIVE: The Development Associate serves a central role in the efficient operation of the Development Department by providing administrative and programmatic support to advance development initiatives. DUTIES: Board/Major Gifts/Corporate • Work with Director of Development to prepare for and manage meetings including, Development Staff meetings and Development Committee meetings of the Board of Trustees • Work with the Major Giving team to process acknowledgment letters • Support gala and other fundraising efforts by sending communications to corporate and individual donors • Coordinate exhibition fundraising timelines for individual, institutional, and corporate support • Conduct prospect research to support campaign and major giving work and events Membership/Contemporaries • Work with Director of Membership to maintain the museum’s membership and contemporaries program by processing weekly membership letters and acknowledgments and sorting monthly renewal email lists • Learn front desk membership process and be available to work at desk if needed • Represent The Phillips Collection and provide on-site assistance at fundraising events General Development • Manage fundraising license renewal process • Maintain constituent records in database • Assist in directing inquiries regarding Membership and Major Giving to appropriate manager • Performs other duties as required QUALIFICIATIONS • Bachelor’s degree • 1-2 years of work experience • Ability to work collaboratively as part of a dynamic team • Excellent interpersonal and communication skills • Strong time management and organizational skills with attention to detail • Ability to act with sensitivity and discretion while working with confidential information • Familiarity with Altru or other fundraising database software preferred • Ability to work occasional evenings or weekends for online and in-person events   The Phillips Collection is an equal opportunity employer and administers all employment decisions and personnel actions without regard to race, color, religion, creed, sex, sexual orientation, pregnancy, childbirth or related medical conditions, national origin, age, physical or mental disability, genetic disposition or carrier status, marital status, veteran status, personal appearance, gender identity or expression, family responsibilities, matriculation, political affiliation, or any other category protected under applicable federal, state, or local law.

The Hunt Institute’s mission is to secure America’s future through quality public education. Since its establishment in 2001, the organization has emerged as a recognized and credible leader in the movement to transform American public education and a go-to source for reliable, objective, and timely information. The Institute works at the intersection of education policy and politics, supporting state and national officials and empowering them to drive education reform. Its mandate is to inspire and equip elected officials and senior policymakers to make informed decisions that improve the lives of all children. The Institute’s primary audience consists of governors, legislators, and other elected and state-level policymakers. Position The Executive Assistant (EA) will be expected to primarily support the CEO as he manages day-to-day operations of The Hunt Institute. Depending on workload, this position may be assigned to support other projects and members of the leadership team including the Vice President as needed. The EA will report to the Vice President. Responsibilities Answer all incoming calls, redirecting them to the appropriate party or keeping messages. Receive letters, packages etc. and prepare outgoing mail. Completes administrative tasks for the CEO including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Plans, coordinates and ensures the CEO's schedule is followed and respected. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO including those of a sensitive or confidential nature and determines appropriate course of action, referral, or response. Provides a bridge for smooth communication between the CEO and the team. Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters and emails, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company. Assists and supports the CEO in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow up items, and preparing and revising correspondence and other documents, as necessary. Maintains supplies for the office in coordination with the Director of Finance & Operations and Program Coordinator. Qualifications High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience. Comprehensive experience with Microsoft Office including Outlook, Word and Excel. Impeccable attention to detail. Excellent communication and relationship-building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders. Ideal candidates will also demonstrate the following characteristics: Demonstrated resourcefulness and good judgment. Hands-on, leads by example. Values diversity of thought, backgrounds, and perspectives. Ability to multi-task while maintaining impeccable attention to details. Integrity/ethics beyond reproach. Constantly seeking to apply best practices. Willingness to work collaboratively and consider new ideas. Commitment to The Institute’s mission, financial stability, and success. Equal Employment Opportunity At The Hunt Institute, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of a reference and background investigation.   To apply , please submit cover letter, along with a résumé or CV, to applicant@hunt-institute.org with the subject line “Executive Assistant – Your Last Name .” Position is open until filled. No phone calls, please.

The Professional Education Coordinator supports the day-to-day operations for all the American Kidney Fund’s (AKF) professional education programs. These programs are designed to educate and engage health care professionals, including doctors, nurses, dietitians, social workers, dialysis technicians, pharmacists, and scientists. Responsibilities include operationalizing strategies related to online continuing education courses, conference exhibits, professional roundtables, the Clinical Scientist in Nephrology Fellowship, and the Carolyn Wilson Dialysis Patient Scholarship. ESSENTIAL FUNCTIONS: Online Continuing Education • Supports the creation of online continuing education (CE) and continuing medical education (CME) courses by liaising with subject matter experts (SMEs), accrediting bodies, learning management system (LMS) administrators, and corporate sponsors. • Helps to identify qualified SMEs for course development and peer review to add to internal database for current and future projects. • Provides routine maintenance of the LMS through regularly scheduled reviews and updates to pages as needed. • Assists with accreditation renewals and suggests new accreditations for all courses. • Maintains a data dashboard to produce quarterly, yearly, and other ad hoc reports on course completions and course takers to present to internal team members and external stakeholders. • Follows up on all inquiries or user issues from course takers within two business days. Exhibit Management • Aids in registration and invoicing for exhibits at a number of national and local professional conferences throughout the year. • Supports all aspects of exhibit management, including coordinating logistics with AKF staff and outside vendors, preparing exhibit equipment for packing, coordinating freight shipments, constructing booth structures, securing certificates of insurance where applicable and maintaining inventory of various educational materials and giveaways. • Represents AKF as a booth staff member throughout the duration of various local and national conferences. Clinical Scientist in Nephrology (CSN) Fellowship • Assists with fellowship administration by helping to update the application yearly, advertise to relevant clinical researchers, collect digital and paper applications, package applications for the Selection Committee, coordinate interviews with finalists, and generate awards for selected fellows. • Organizes the database of past CSN fellows quarterly in order to produce ad hoc reports and sustain regular correspondences. Carolyn Wilson Dialysis Patient Scholarship Program • Coordinates the scholarship application process by aiding in updating the application yearly, advertising to the appropriate audiences, collecting digital and paper applications, distributing applicant packets to the Selection Committee, and generating awards for selected scholars. • Organizes the database of past scholars quarterly in order to produce ad hoc reports and sustain regular correspondences. Other duties • Provide logistical and administrative support for other educational activities as needed • Assist with the maintenance of professional education page of the intranet • Other duties as assigned EDUCATION AND EXPERIENCE: • Minimum of 1-2 years of work experience in non-profit sector or another professional environment. • Bachelor’s degree in Health Administration, Public Health, Education, or related discipline is required. • Demonstrated ability to be highly flexible, provide exemplary customer service, and work independently and in a team environment. • Competency in effectively communicating with various levels of professionals internally and externally, through both verbal and written correspondence. • Excellent attention to detail. • Ability to prioritize and handle a number of projects simultaneously and complete work in a timely manner. • Proficiency in Microsoft Office Suite required. • Experience with LMS software a plus • Ability to work some weekends or evenings and take overnight trips, as needed. • Must have a valid driver license • Ability to lift materials and boxes up to 30 lbs.

POSITION SUMMARY Reporting to the Director, Development Services (DDS), incumbent provides specialized support to the DEV Services team and fundraising staff. Responsibilities include but are not limited to gift processing; gift acknowledgment; prospect research; data entry, clean-up and management; report writing; and administrative and fiscal support. Serves as primary database administrator for Giftmap program to track donor naming opportunities. Interacts with all levels of the organization, including senior management, faculty, donors and members of the community. Responsible for independent problem-solving and performing duties with a high level of service and the utmost courtesy and confidentiality. Must possess attention to detail, ability to maintain confidentiality, ability to meet tight deadlines and multi-task with frequent interruptions. Assists with evening and weekend events, as necessary.   ESSENTIAL FUNCTIONS Gift Processing and Data Management (50%) Under direction of the DDS and Development and Programs Administrator (DPA), performs timely and accurate data entry and maintenance of gift records, pledges, memberships, etc. Ensures that all interested parties, including faculty and leadership, are notified of significant gifts. Assists in creation and maintenance of gift acceptance policies, procedures and training manuals. Reviews incoming gift activity and gift agreements to ensure timely donor acknowledgement requirements. Verifies accuracy of all gift and donor information using files, correspondence and database records. Scans and makes copies of checks and credit card gifts and updates electronic donor files accordingly, maintaining confidentiality with payment information. Delivers checks to Finance (FIN) office, as necessary. Prepares and distributes weekly gift summary reports for Development team. Acts as primary liaison to FIN to provide allocation information and gift reconciliation reports on a daily, weekly and monthly basis. Resolves any issues and develops and implements policies, independently or with input from DDS and DPA when necessary. Prepares and prints standard gift acknowledgment letters and matches with corresponding gift receipt; mails to recipients. Consults with appropriate fundraising units as appropriate. Executes special gift acknowledgement letters for Development Officer (DO) review, including honor/memorial tribute, stock, President’s letters and others as necessary. Includes inserting donor information, formatting, routing for review and mailing. Regularly performs data entry and cleanup projects in Salesforce, including but not limited to monitoring returned mail to update addresses and updating ER department personnel information. Monitors recent record entries to ensure that department users provide accurate and complete data into Salesforce. Follows up with unit admins to request updates and provide ongoing refresher training, as necessary. Builds, maintains and runs low- to mid-level reports, dashboards, queries, imports, exports and lists from the database to fulfill requests and data reports (lists, mailing labels, letters). Manipulates data and formatting as needed. Communicates in person, in writing and by phone with individuals at all levels, including board members, senior management, executive leadership, faculty, staff and members of the community. Assists with special data update projects, as needed. Donor Stewardship Data Administration (40%) Serves as primary database administrator for Giftmap program to track donor naming opportunities on the Salk campus. Includes adding new naming opportunities and associated information, monitoring new entries to check for accuracy and consistency and making system updates as necessary. Executes regular transfer of data to and from Salesforce database to ensure up-to-date information is available to department users. Builds, maintains and runs reports for department use in strategy and planning meetings, gift proposals, etc. Provides system training to new users. Regularly monitors data integrity report and provides policy reminders and follow-up training as necessary. Development Services Administrative Support (10%) Provides administrative support to DEV Services unit, including coordinating meetings and training, copying documents, running errands, preparing mailings, ordering supplies and overseeing a comprehensive filing and retrieval system. Assists in scheduling of team meetings and Salesforce training sessions, including booking rooms, tracking RSVPs and attendance and preparing materials and equipment, as necessary. Regularly checks unit’s supply inventory and places orders in accordance with budget allocations and Salk policies and procedures. Acts as liaison to Procurement for orders. Ensures items are received and reconciled against ledger. Monitors unit’s office equipment, including computers and printers. Troubleshoots technical issues to determine whether additional service is required. Acts as liaison to IT and Facilities Services for all repairs and maintenance. Oversees tracking of Development department equipment, including computers, laptops, tablets, etc. Monitors age of desktop computers to recommend candidates for new equipment as budget permits. Regularly updates log of devices assigned to each employee, and assists in off-boarding process by ensuring that all Salk equipment is accounted for before employees leave the Institute. Prepares accounting forms, including accounts payable, independent contractors and maintenance agreements, purchase requisitions of supplies and equipment, cash advances, travel, reimbursements and budget adjustments. Processes invoices for DEV Services unit, including checking for appropriate data (fund and account numbers). Routes for required approvals, copies as needed, sends to FIN for processing and follows up to ensure timely and accurate payment. Completes weekly and monthly budget review and audit-ready reconciliation for DEV Services budget. Reviews posted expenses and estimates spending for remainder of the fiscal year. Ensures accuracy of all reports before seeking approval. Maintains comprehensive filing system of all financial records. Works with DDS and ER Admin unit to develop annual budget call for DEV Services budget. Serves as DEV Services representative at monthly administrative staff meetings to provide updates and reminders to department administrative staff members. Reports pertinent information back to DEV Services team. Completes special projects, as assigned.   EXPERIENCE Required: 3+ years of relevant work experience in office administration. 1+ years of relevant work experience in a fundraising environment. Experience with basic budget reconciliation and preparing financial and expense reports. Experience with event and meeting logistical preparation. Strong, demonstrated organizational and administrative support experience, with ability to prioritize daily operations and projects in order to meet rigid deadlines, ensure smooth workflow and handle multiple tasks simultaneously, often working under pressure and with frequent interruptions while exhibiting extreme attention to detail and maintaining a high degree of accuracy at all times. Experience providing strong, customer-oriented service and assistance. Experience researching and gathering materials and information for meetings and events and drafting, editing and proofreading correspondence, briefings and reports. Demonstrated experience in gathering, researching and analyzing information and recommending or implementing appropriate solutions. Experience drafting, editing and proofreading correspondence, briefings and reports. Demonstrated experience using personal computers and a wide variety of software for presentations, written communication, data processing and electronic communication. Preferred: Prior experience in a larger (500+) nonprofit organization. Prior experience in gift processing and acknowledgement. Experience using Salesforce or similar fundraising database.   EDUCATION Required: Bachelor’s degree or equivalent combination of education and experience Preferred: Salesforce Administrator certification   SKILLS AND ABILITIES Required: Strong demonstrated organizational skills with ability to prioritize daily operations and projects in order to meet rigid deadlines to ensure smooth workflow and handle multiple tasks simultaneously, often working under pressure with frequent interruptions while exhibiting extreme attention to detail and maintaining a high degree of accuracy at all times. Demonstrated high degree of integrity, dependability, use of sound judgment, diplomacy and resourcefulness, with a strong work ethic. Proven ability to work with independence, maintain confidentiality and anticipate problems and needs of department, taking necessary actions to mitigate potential negative effects and proactively assisting where possible. Exceptional customer service capabilities and interpersonal skills to communicate and interact in a courteous, politically correct and effective manner using a high degree of tact, diplomacy and discretion while exercising good judgment with individuals at all levels in person, in writing or by phone with diverse and demanding clientele, with emphasis on flexibility and professionalism. Excellent communication skills, including verbal and written. Ability to write and edit letters and other communications, as needed. Ability to communicate extensively and persuasively to be collaborative, facilitative and to accomplish goals in a timely manner. Ability to ensure confidentiality of information and sensitive documents by following operational procedures and exercising judgment in responding to requests. Ability to make excellent decisions and to employ mature judgment under demanding conditions and/or when confronted with frequently changing priorities. Proven ability to work with independence, maintain confidentiality and anticipate problems and needs of department, taking necessary actions to mitigate potential negative effects and proactively assisting where possible. Ability to establish and provide successful employee training. Ability to research and present summaries in a succinct manner using realistic expectations. Ability to execute basic budget reconciliation and prepare financial and expense reports. Demonstrated skill in using computer equipment and a wide variety of software packages for presentations, written communication, data processing and electronic communication (Microsoft Word, Excel, Outlook, PowerPoint and Visio). Demonstrated experience with relational databases, and an advanced-level use of Excel formulas and spreadsheets; expertise in various related software applications. Preferred : Knowledge of the principles and processes of professional fundraising. Knowledge of gift processing, gift acceptance policies and procedures and capital campaign counting. Demonstrated knowledge of relational database concepts and complex data structures and relationships. Ability to establish and provide successful employee training.   SPECIAL CONDITIONS OF EMPLOYMENT Must be willing to work in an animal-related research environment. Satisfactory completion of the Institute’s background investigation. Will require occasional evenings and weekends to assist with events. Ability to work a flexible schedule, as needed. Must be willing to sign an employee confidentiality agreement.   PHYSICAL REQUIREMENTS This position requires constant adjusting focus, grasping, hearing, keying, seeing, sitting, talking, analyzing, calculating, communicating, reading, reasoning, writing, and working inside.  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

The Corporate Engagement Manager is a vital member of the corporate team with responsibilities to help implement AKF’s corporate development strategy, as well as helping to grow our portfolio of contributors. The Manager will report directly to the Sr. Director of Corporate Engagement, and work closely with the Directors of Corporate Engagement. This position will be focused on 60% administrative/project management of corporate funded projects, 20% stewardship, 20% fundraising and other special projects. ESSENTIAL FUNCTIONS: • Serve as the Corporate team’s program manager playing a role in fundraising project management, prospecting, stewardship, and some direct fundraising. • Manage a weekly cross-departmental meeting to coordinate all corporate-funded programs, working closely across departments to ensure sponsor deliverables are met within agreed upon timelines • Manage budget tracking for all corporate funded projects and updating applicable staff related to status of budget vs. actual spend • Manage sponsor benefit fulfillment for Corporate Members program, also working externally with Corporate Members, as needed • Manage corporate stewardship plan, including development of a monthly corporate e-newsletter, charitable impact reports, and C-suite acknowledgement letters • Serve as corporate liaison to the Office of Communications and Marketing for coordination of any online content needed for the AKF website or Facebook page and other relevant social media needs • Support Sr. Director and Director(s) fundraisers with the preparation of proposals as needed, including assisting in writing and submitting grant proposals directly into online systems or to corporate contacts, as appropriate • Conduct regular research to identify a broad pool of corporate prospects, coordinating quarterly outreach to new prospects via mail, email and phone • Keep up to date on current trends in the health/pharma industry • Manage development of materials, logistics coordination and other preparations for annual conferences, or new virtual activities, as needed • Ensure corporate contacts are kept up to date in development database (Raiser’s Edge) • Assist in other administrative and/or corporate projects as assigned EDUCATION AND EXPERIENCE: The ideal candidate: • Must have a minimum of two to four (2-4) years of relevant development experience, preferably corporate partnership management, prospect research, and grant writing • Must have experience in managing budgets and using Excel spreadsheets to keep track of multiple projects, and it is preferred to also have experience in using Power Point. • Must be highly organized, detail-oriented, and able to handle multiple projects simultaneously • Be able to anticipate, plan, prioritize and react to changing needs and situations with professionalism, integrity and diplomacy • Have strong interpersonal skills, a positive disposition, strong written and verbal communication skills, be goal-oriented, ability to succeed in a team environment, excellent decision-making and judgment skills, strong project management skills as well an innate sense of pace and urgency • Ability to handle confidential matters with a high level of integrity • A proactive self-starter with ability to equally function autonomously and as a member of a team, with a high regard for accountability and outcomes. • Proficient in MS Office Suite (Excel, Word, Outlook, and PowerPoint) as well as fundraising database software (Raisers Edge, Convio, or similar software) • Must be able to travel, if needed (no more than 10% of time) • Must be able to lift 25 lbs. related to delivery of sponsorship proposals or benefits • B.A./B.S. degree preferred

POSITION LOCATION It is preferred that this position be based in the Housing Alliance’s Philadelphia office.  However we will consider candidates based in the Housing Alliance’s Pittsburgh or Harrisburg offices OR a remote position located anywhere in Pennsylvania.     POSITION RESPONSIBILITIES The Chief Operating Officer (COO) will serve as a critical senior leader and the Chief Financial Officer charged with leading the internal operations and core functions of the organization. Strategic and People Leadership  In coordination with the Executive Director, establish an operations plan that maps to the strategic plan and provides clear vision and goals Develop a process that measures and evaluates progress against goals Establish a clear vision and plan for providing efficient and effective operational support Oversee the annual conference planning process and overall membership recruitment strategy Hire, lead, manage, and develop two full time and one part time positions ensuring staff have the support they need and are well positioned to deliver on their respective outcomes  Serve as an internal leader of the organization and provide a strong day-to-day leadership presence In partnership with the ED, regularly set, review, and reinforce values and cultural norms  Support implementation of training and professional development for staff development, and external relations activities   Financial Oversight  Develop annual budget; prepare new project budgets Prepare, analyze and present monthly financial reports to Executive Director and quarterly financial reports to the Board of Directors; monitor projected revenue and expenses v actual Actively manage the day to day accounting and financial operations including supervising the Part Time Bookkeeper and managing the billing, accounts receivable, accounts payables, and payroll functions Oversee banking activities and actively manage cash flow Prepare for and coordinate annual audit process: prepare information for independent auditor, serve as liaison with independent auditor, and initiate any necessary follow-up to annual audit   Fund Development Responsible for annual conference sponsor solicitation, including managing and providing support to the sponsorship committee and soliciting sponsors directly Prepare and submit program and financial reports to funders   Grants, Legal & Compliance Oversight  Ensure financial and legal due diligence on all funding opportunities Develop systems, tools, and protocols for tracking and measuring grant outcomes Manage the negotiation and execution of contracts with funding sources, consultants, subcontractors, and vendors Monitor changes in legal, regulatory and administrative environments and implement changes in procedures and needed to maintain compliance while maximizing operational and financial results Prepare and submit financial and program reports for funders Oversee 990 preparation and all regulatory reporting requirements   Functional Leadership (HR, Admin)  Oversee all operations daily and ensure all business operations are smooth and efficient Periodically review and update personnel policies, compensation, and benefits structure Implement recruitment, onboarding, and performance management practices With the support of the administrative assistant, manage all employee benefits and organizational insurance, including annual renewals Manage special projects such as potential office move and file consolidation Supervise Executive, Program and Communications Assistant   Board Support and Management Work collaboratively with the Board supporting board meeting agenda development in collaboration with the Executive Director Manage and staff Board Committees including but not limited to the Finance Committee and the Board Governance Committee    QUALIFICATIONS: Five to seven years of senior management experience, preferably with a non-profit entity. Undergraduate degree from an accredited college or university. Certified Public Accountant designation a plus. Experience in the housing, community development, and / or homeless services field a plus General accounting and financial reporting procedures in accordance with the GAAP Must be highly ethical with a high level of integrity; self-motivated; dependable and reliable; ability to set priorities and work autonomously. Detailed oriented. Excellent written and verbal communication skills. Excellent organizational and time management skills. Good problem solving skills, ability to adjust to changes and unexpected obstacles   Reports to: Executive Director   Salary: $75,000 – 85,000   Benefits: Comprehensive Medical / Vision and Dental Plans; Employer Paid Life Insurance; Employer Paid Short-Term and Long-Term Disability; 401K plan with 5% employer match after 1 year of employment   How to Apply: Send cover letter and resume to info@housingalliancepa.org   The Housing Alliance of Pennsylvania does not discriminate on the basis of race, color, sex, religion, national origin, disability, age, genetic information veteran status, sexual orientation, gender identity or expression, or marital status. Minorities, people with lived experience, disabilities, fluency in languages other than English and veterans, are strongly encouraged to apply.

City Auditor’s Office Job Announcement Communication and Outreach Coordinator III (Auditor – Coordinator III) Opens: Monday, August 31, 2020 Closes: Friday, September 18, 2020 Salary Range: $65,811 – $109,491 THE POSITION: The City Auditor’s Office is seeking a mission-driven, versatile communication professional to expand its accountability and transparency work with historically underserved Portlanders by coordinating and conducting outreach and engagement, overseeing publication design, and advancing the online reach of the Auditor’s Office. As the sixth elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office promotes open and accountable government by providing results of impartial reviews and investigations, access to public information, and services for City government and the public. It employs 51 staff members working in five divisions. The Communication and Outreach Coordinator III is a new position in the Auditor’s Office. It was created to help reach two goals: 1) improve awareness through meaningful engagement among historically underserved communities of the information resources and free services the Auditor’s Office provides to the public, and 2) develop reciprocal relationships with organizations to learn what their constituent communities think about City services and programs and use that information to make our audit and analytical work more meaningful to them. The position is located in the Operations Management division and works closely with the City Auditor and all division managers. It is responsible for overseeing the implementation of an existing strategic communication plan, coordinating public engagement activities officewide, supervising staff responsible for publication design, web presence, and public records requests; and developing and implementing a social media strategy. Successful candidates will have: a deep understanding of the City of Portland’s role in marginalizing some communities and how its actions have fostered distrust of government; existing relationships with community organizations and leaders; expertise in culturally competent and accessible communication; proficiency with a variety of communication formats and platforms; a commitment to government accountability and transparency. The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply. TO QUALIFY: Candidates must have at a minimum any combination of education and experience equivalent to the following: Bachelor’s degree from an accredited college or university with major course work in    communication, public affairs, public administration, or a related field; Four years of progressively responsible experience in positions in communication,    public engagement, public affairs, or a related field. TO APPLY: Submit three documents: (1) A resume List professional and other relevant experience and education. (2) A cover letter Describe how you meet the minimum qualifications in Section I below, which will be the basis on which a list of candidates eligible for an interview will be developed . Where possible, connect items from your resume to demonstrate how you meet these qualifications. It is advised that you use the numbered list in your letter to ensure you respond to each item. Skipping any of the items or failing to demonstrate how you meet them will disqualify your application from further consideration, so please complete the cover letter with care. (3) A brief writing exercise Described in Section II below. I.  Minimum qualifications for cover letter (Required Knowledge, Skills, and Abilities) Knowledge of principles, practices, and methods of event planning, community outreach activities, and communication design; Knowledge of social media, online marketing, and website maintenance. Skill in evaluating consultant proposals; administering and overseeing management of consultant contracts; Ability to analyze complex or technical issues and problems, evaluate alternatives, and recommend policies, strategies, and effective courses of action; Ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines; Ability to research, plan, and implement pubic information, awareness, and educational programs to build and maintain public awareness of mission, goals, and results II.  Writing exercise In addition to the cover letter and resume, please submit an essay describing 1) your experiences or participation with any of the following, and 2) what you learned from them: exposure to racial inequities and actions you took to help resolve them; steps taken to make workplaces and/or public spaces inclusive; experiences as a member of a historically underrepresented group in government decision-making; experiences living, working with, and/or interacting with individuals from diverse backgrounds and identities; experiences ensuring equitable and inclusive workplace operations and/or program outcomes. If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position. THE RECRUITMENT PROCESS:   Applicants must submit their resume, cover letter, and writing exercise through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your application materials should not exceed a total of five pages. Please do not include materials not requested. ADDITIONAL INFORMATION: Employee benefits: The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. Find more information on the City of Portland's benefits here: Benefits Information | The City of Portland, Oregon . Civil Service: This position is in the Classified Service and subject to Civil Service provisions. It also is subject to the Human Resources Administrative Rules for the Auditor’s Office, City Charter, and Code. Work status: Non-citizen applicants must be authorized to work in the United States at the time of application. Veteran’s preference: If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment. Equal employment opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Disability, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please make your request in your letter of interest or contact Administrative Specialist Andrew Bryans at Andrew.Bryans@portlandoregon.gov . Technical assistance: If you have questions about how to apply or require any assistance in submitting your application, please contact Administrative Specialist Andrew Bryans during regular business hours at Andrew.Bryans@portlandoregon.gov . For more information about the Auditor’s Office: https://www.portlandoregon.gov/auditor/  

Loan Underwriting and Closing Specialist Office Location: Hello Housing - Oakland, CA (Temporarily Remote) OUR MISSION Founded in 2005, Hello Housing is a fast-paced, entrepreneurial organization committed to making lasting social change. We use our diverse backgrounds, skills and networks to solve tough social problems. As of March 2016, Hello Housing joined forces with MidPen Housing in order to expand its impact and reach in the greater Bay Area. Hello Housing is one of four affiliated corporations which include MidPen Housing, MidPen Property Management Corporation, and MidPen Resident Services Corporation. Our collective goal is to provide safe, affordable housing of high quality to those in need; to establish stability and opportunity in the lives of residents; and to foster diverse communities that allow people from all ethnic, social and economic backgrounds to live in dignity, harmony and mutual respect. SUMMARY Hello Stewardship provides a wide range of services for local government through the professional management of Below Market Rate (BMR) homeownership, rental programs and down payment assistance programs. Hello Stewardship also provides direct services to market-rate developers to ensure fair marketing and sale of affordable homes developed as a result of inclusionary housing policy. BMR homeownership services include program (re)design and refinement, annual compliance monitoring, marketing and education for aspiring homeowners, calculation of affordable sales prices and rents, assessing homebuyers for eligibility, approving & processing refinances and nurturing a pool of qualified lenders and title companies. BMR rental services include annual compliance monitoring, assessing tenants for eligibility, identifying qualified tenants as units turnover, and coordination with property managers for rental developments produced as a result of inclusionary housing policy. Hello Stewardship currently administers AC Boost, a $50 million Down Payment Assistance Loan Program, also known as AC Boost, funded by Alameda County's voter-approved Measure A1. AC Boost is designed to assist low and moderate-income households to buy a home in Alameda County. AC Boost gives a “boost” to eligible households who would not otherwise be able to afford home prices in Alameda County. A central tenet of Hello Housing's values and AC Boost's goals is to narrow the racial wealth gap, given the disparity in homeownership rates between white households and households of color. Coupled with the fact that buying a home has historically been the most significant step a family can take to build wealth, AC Boost strives to create more equitable access to wealth-building opportunities through homeownership. We are in search of an experienced Loan Underwriting and Closing Specialist who will be dedicated to managing a pipeline of residential loan closings for the AC Boost program. Under the supervision of the Sr. Program Manager, the Loan Underwriting and Closing Specialist will be responsible for facilitating the close of 60+ down payment assistance loans annually for middle income borrowers in Alameda County. The Loan Underwriting and Closing Specialist may also provide underwriting and closing support for other Hello Stewardship homeownership programs as needed. ESSENTIAL DUTIES • Reviews 1st mortgage loan and real estate transaction documents to ensure terms meet Program Guidelines • Completes final underwriting of home-buyers' income and asset eligibility • Reviews property details to determine compliance with Program Guidelines • Coordinates document collection from external parties, including title companies and loan officers • Generates loan disclosures and program documents • Tracks and verifies insurance compliance on each transaction • Manages loan closing pipeline and coordinate funding with County partners • Supports first-time home-buyer participants throughout the closing process • Provides oversight of post-closing process, including records management of program documents • Tracks billable activities as provided for in contracts with Counties and Cities • Coordinates with Sr. Program Manager and Program Director to improve processes and program design as needed • Supports Program Managers in Inclusionary Sales campaigns (selling brand new affordable homes on behalf of market-rate developers) • Represents Hello Housing at housing-related events and trainings. MINIMUM REQUIREMENTS: EDUCATION AND EXPERIENCE • Bachelor's Degree and three years' experience in a professional work environment or a combination of education and experience KNOWLEDGE, SKILLS AND ABILITIES • Must have strong attention to detail. • Ability to track, prioritize and execute on multiple complex transactions to meet deadlines. • Work experience in residential mortgage lending or escrow related field required. • Demonstrated professional written and verbal communication skills. • Strong sense of urgency and responsiveness. • Competency in performing basic calculations related to loan eligibility criteria. • Familiarity with Salesforce a plus. • Demonstrated computer skills, proficient in using CRM software (Salesforce), Microsoft Office (Excel, Word, PowerPoint, etc.), and other needed software. PHYSICAL REQUIREMENTS • Constantly perform desk-based computer tasks • Frequently sitting • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds • Rarely twist/bend/stoop/squat, kneel/crawl. This description reflects management's assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned Consistent with its obligations under the law, MidPen Housing Corp. will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. To apply, visit https://apptrkr.com/1987981 Copyright ©2017 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-cb81e522d311b940a15c18bb56e3eac0

ABOUT THE COMPANY Join a cool company with a wonderful culture where our team is passionate about their work, our leaders listen and care about you, and we provide opportunities for you to learn and grow. POSITION SUMMARY Our Sales & Marketing Admin Assistant position is a dream job for the right person. This is a dynamic opportunity for someone looking to grow in a fast-paced environment making a real contribution to our branding team, bringing a mix of creativity and follow through on all necessary details. You will work closely with our Marketing and Group Product Development Manager across all administrative tasks and projects. You must be detailed-oriented and able to work independently within an evolutionary environment. To be successful in this role you must be a fast learner, organized, flexible, passionate about your work and current with marketing trends, communication channels and programs. ESSENTIAL DUTIES & RESPONSIBILITIES Organize and implement strategies to optimize growth within the company's needs. Undertake daily administrative tasks to ensure the functionality and coordination of the department’s activities. Support marketing team in organizing various projects. Managing all marketing materials including packaging across all vendors, purchase orders and inventory reporting. Able to manage multiple marketing projects simultaneously Ensure marketing efforts are reported and tracked through Google Analytics. Monitoring ongoing marketing initiatives. Provide support with planning and implementing marketing initiatives. Submit application and maintain status of Leaping Bunny certification and other projects such as tracking Non-GMO certification. Perform all other related duties as needed. SKILLS & ABILITIES Required Highly organized with the ability to meet deadlines. Critical thinker; Excellent problem solving skills. Ability to multi-task effectively in a fast-paced environment. Strong communication and organizational skills. Proficiency with operating an iPhone 8+ or X model. Proficiency with Microsoft Office Suite. Preferred Proficiency with Adobe Suite (Photoshop and InDesign). Proficiency with Adobe Creative Suite. Proficiency with SLACK. Proficiency working within design templates and familiar with design assets. Knowledge of skin care products. EXPERIENCE Highschool Diploma, GED or equivalent Bachelor’s Degree in Marketing, Advertising, or related field a plus. 2-3 years as a marketing assistant or related position. COMPENSATION: $16-18/HR. DOE APPLY AT:  https://www.evanhealy.com/pages/careers PHYSICAL REQUIREMENTS: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands; reach with hands and arms; stoop; talk and hear.

Amsted Rail has an immediate opening for a Payroll Administrator at its operation in Granite City, Illinois. Amsted Rail is the world’s leading provider of fully integrated bogie systems for the heavy haul freight market, with facilities spanning 40 locations across 10 countries and 6 continents. Through their state-of-the-art manufacturing processes, Amsted Rail is redefining industry standards for innovation and technology, providing customers worldwide with unmatched performance and reliability for the long haul.    The Payroll Administrator responsibilities include reviewing payroll data and payroll documents for inefficiencies and errors, checking whether all amounts are accurate based on hours worked and ensuring payments are processed timely.  A successful candidate will have excellent analytical skills along with the ability to spot numerical errors.  Ultimately, this position will help maintain an efficient payroll process that complies with all federal and state regulations.  Process multi-state weekly, bi-weekly, and semi-monthly payrolls for over 2000 employees in both the United States and Canada Analyze compensation – related data including wages and bonuses Deep functional expertise and understanding of state and federal payroll and tax regulations Maintain appropriate documentation to substantiate data entry requests Assists with gathering data for internal and external auditing of payroll policies and procedures Document and implement procedures to streamline payroll processes Create process and training documentation as well updating existing documentation Report to management on any payroll issues and changes Stay current on state and federal payroll and tax laws for US and Canada Utilizes analytical and problem-solving skills to research issues, perform root cause analysis, and make recommendations for changes Assists with special projects as needed  KNOWLEDGE AND SKILL REQUIREMENTS Associates Degree in Finance /HR or 3+ years comparable experience Knowledgeable in Microsoft Office Suite and SAP or other financial software Ability to multi-task and work under various conditions that may include frequent interruptions Experience using Ultimate Software and/or Kronos timekeeping, or a similar HR system Must demonstrate strong organizational and time management skills and can prioritize work, with an emphasis on the accuracy and attention to detail Ability to handle sensitive and confidential information Must be capable of working and performing independent of direct supervision.   PROFESSIONAL SKILLS AND COMPETENCIES Proven experience as a Payroll Administrator, Payroll Coordinator or similar role Working knowledge of account reconciliations and general ledger processes Instills trust with others through personal communication style, approachability, professionalism, accuracy and follow-through on commitments and deadlines Deep functional expertise to ensure depth of understanding of state and federal payroll and tax regulations Current knowledge of state and federal payroll and tax laws for US and Canada Exceptional verbal and written communication skills coupled with a strong sense of employee customer service and uses positive reinforcement in conflict resolution or employee concerns High degree of organizational skills with an eye toward improving processes and methods of work, leveraging automation and technology to simplify and drive consistency Thrives on using technology to automate and optimize tasks to ensure time is spent on more value-added activities Excellent mathematical/analytical skills with the ability to analyze complex data WORKING FOR AMSTED RAIL   We are a privately held, 100% employee-owned company!  As an Amsted Rail employee, you are an owner.  Our commitment to employee’s professional satisfaction includes creating space and opportunities to be creative and an integral part of our innovation journey and business success; for employee’s personal fulfillment, we invest in everyone’s growth and development while ensuring a work environment that values them as an individual, with their unique set of strengths and beliefs. EOC M/F/D/V/LGBT

Executive Assistant Location: Santa Cruz Job ID: 9306 Initial Review Date (IRD) The Initial Review Date (IRD) for this position is: 08-24-2020 UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit. Dept Marketing Statement As the campus Chief Academic Officer and Chief Operations Officer, the Campus Provost/Executive Vice Chancellor (CP/EVC) is responsible for providing vision and guidance to campus senior leaders as they work to fulfill our campus mission and attain our strategic goals. The CP/EVC works closely with the Chancellor and the campus leadership team to engage faculty in the creation of a vibrant academic and research vision, infuse an entrepreneurial spirit to the creation of new sources of revenue, provide focused leadership to support student success, and assure a campus commitment to serving first-generation college students and a diverse student population. The CP/EVC provides leadership in the areas of the campus academic, capital, enrollment and financial planning, policy analysis, and fiscal administration; creating a vision for faculty, student and staff programs that engage and support the campus. The CP/EVC organization is dynamic, with priorities and issues that evolve and change daily. The team is committed to collaboration, the use of digital tools to create efficiencies, in the moment reprioritization and creating a collegial, optimistic and forward-facing environment. As representatives of the CP/EVC, all members of the immediate staff are expected to model the UC Santa Cruz Principles of Community in their interactions with senior leaders, faculty, students and staff at all levels of the organization, with colleagues throughout the UC system and in their interactions with agencies, organizations and individuals outside of the UC system. For more information, see here:https://cpevc.ucsc.edu/ Position Summary Involves providing administrative oversight for an executive, including the coordination of communications and pertinent data among a group of the executive's subordinate management staff. Performs and / or oversees special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance. The incumbent is a member of the Campus Provost/Executive Vice Chancellor's (CP/EVC) direct support team. The CP/EVC's direct support staff actively collaborate with colleagues in the CP/EVC Office, throughout the campus and systemwide to support the productivity of the CP/EVC. The incumbent must work in an environment of heavy workloads, pressing deadlines and shifting priorities where a high level of confidentiality and sensitivity to issues is present. Work must be done promptly and accurately. The ability to adapt to constantly shifting priorities, while managing strict and sometimes competing deadlines and unexpected urgent situations is necessary. This is a shared work environment and being able to thrive as a member of a team in a collaborative environment is critical. Position requires strong organizational and communication skills. This position requires an appreciation of the mission of the institution as well as the insight, tact, discretion, and diplomacy to deal effectively with executives, staff, faculty, students and community members. Under the supervision of the Director of Operations, the incumbent will manage an executive calendar and ensure CP/EVC meeting, decision support, travel, and logistical needs are handled promptly and efficiently. Pay, Benefits, & Work Schedule Salary Information: $60,000-$72,000/Annually. Salary commensurate with skills, qualifications and experience. No. of Positions: 1 Benefits Level Eligibility: Full Schedule Information: Full-time 100% weekly 40 hours weekly Mon-Fri Day Shift Employee Classification: Career Appointment Job End Date: None Work Location: UC Santa Cruz Main Campus Union Representation: None Job Duties 90% - Administrative and Analytical Support As a member of a collaborative administrative team, ensure the support needs of the CP/EVC are handled promptly and efficiently. Work in partnership with the administrative support team to review and prioritize all incoming requests and outstanding action items; and, review the support needs of the CP/EVC to ensure they are handled promptly and efficiently. Collaborate with other divisional and campus staff as needed to ensure campus priorities are met. This includes: ● Manage an executive schedule to assure a balance between moving priorities forward, attending to urgent issues, and ensuring regular meetings with key constituents and leaders occur. ● Allocate CP/EVC time and manage scheduled administrative and scholarly events, travel, meetings, and focused time for completion of critical tasks. ● Respond to inquiries from faculty, staff, students and the public on behalf of the CP/EVC on a wide variety of matters; handle inquiries with sensitivity and tact, and where needed with confidentiality and discretion. ● Using a high level of discretion and diplomacy, investigate issues and problems to provide additional information where needed. ● Daily review of all emails and meeting notes to identify additional or updated action items; assign actions to the leadership team and members of the CP/EVC team. ● Work closely with the Records Management team to archive, retrieve and store documents according to campus policies; Organize and archive CP/EVC email account daily to facilitate future retrieval. ● Maintain a comprehensive database of initiatives and assignments, to include actions delegated to senior leaders and members of the CP/EVC team. ● Track activities on UC Office of the President mandates, campus special projects and CP/EVC initiatives. ● May organize ad hoc and ongoing large group meetings ● May organize large scale events, arranging and managing logistics, agenda development, guest accommodations, travel, etc. ● Serve as a back-up for the other Executive Support Admin Staff during peak workload times or during an absence, which includes research, create, and update daily briefing packets to provide background information, talking points, links, agendas, and other essential materials in preparation for the next day's schedule. 5% - Systems Improvement and Work Management Participate in the development and implementation of improved systems for effectively and efficiently managing calendars, information, projects and communications to ensure accurate and timely responses. 5% - Development Activities Participate in workshops and trainings, professional groups and organizations in order to enhance skills and stay current on tools. Required Qualifications • Bachelor's degree in related area and / or equivalent experience / training. • Solid analytical as well as problem identification and solving skills. • Political acumen and awareness to the differing perspectives and political circumstances within all levels of the organization including the Office of the President and external constituencies. • Ability to use high-level discretion and maintain confidentiality. • Strong written and verbal skills to communicate effectively with staff, faculty, alumni / donors, students and external constituencies. • Ability to multi-task with demanding timeframes. • Demonstrated ability to work collaboratively on projects. • Demonstrated ability to work independently or with minimal supervision. • Strong service orientation. • Solid attention to detail and ability to retain information. • Excellent interpersonal skills including active listening, clarification, and de-escalation as appropriate. • Thorough knowledge of common computer application programs, especially the Google suite. APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS View full job description and access on-line application: https://apptrkr.com/1967209 To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees. Copyright ©2017 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-ea084ba4aaabc44c8d2085be9b4b2034

CHARTER OAK STATE COLLEGE ANNOUNCEMENT OF POSITION OPENING Position Title: Administrative Assistant to the Provost Salary: $56,791, approximate annual, plus State supported Benefits Position Summary: The Assistant to the Provost provides administrative support to the Provost, and as needed to the Academic Affairs department and coordinates the commencement ceremony. The administrative support duties include providing clerical support to the Provost, coordinating the faculty review of student concentrations, the maintenance of faculty records and coordination of faculty meetings, the development of publications for Academic Affairs, editing and producing and distributing the UPDATE newsletter, and maintenance of all official records for Academic affairs, including committee minutes. S/he understands the requirements associated with handling confidential information. The role of Commencement Coordinator includes overseeing the virtual or on ground ceremony preparations, working with the appropriate offices to ensure that all aspects of the commencement or completed; and serves as the point person the day of the ceremony. Position Responsibilities include: Administrative Support Provides administrative support to Provost and to Academic Affairs, as needed; Produces final copies of all accreditation documents, and arranges accreditation visits; Responsible for State of Connecticut p-card and reconciliation, including ensuring that the charges go to the direct department; Arranges faculty meetings, takes minutes and maintains faculty database; Manages the Concentration Plan of Study process, including faculty payroll; Manages web content for Academic Affairs, including informing web manager of additions and changes needed to the website or making changes; Updates catalog pages related to academic affairs, including the faculty pages Keeps a record of all academic policy changes; Responsible for the Update newsletter, including soliciting articles, editing, and publishing the newsletter: Manage all travel arrangements and reimbursements; Coordinates the ordering of office supplies, their distribution, storage, and budgetary assignment. Commencement Coordinator Secure commencement venue and make arrangements, including refreshments, signage, music, webcasting; Coordinate activities with the COSC departments that have responsibilities for the graduation ceremony; Work with Registrar’s Office to ensure that the website has accurate information regarding commencement ceremony. Qualifications : Bachelor's degree and a minimum of three (3) years of relevant experience in higher education and/or publications; experience with administrative detail; good written and oral communication skills; and competency in computer applications, spreadsheets, desktop publishing and graphics software. These qualifications may be waived for individuals with appropriate alternate experience. To Apply: Interested candidates should submit a resume and cover letter by August 24, 2020 at www.charteroak.edu/AboutUs/Employment . CHARTER OAK STATE COLLEGE IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. MEMBERS OF MINORITY GROUPS AND PROTECTED CLASSES ARE ENCOURAGED TO APPLY.

Company Information Solid reputation, passionate people and endless opportunities. That’s Travelers. Our superior financial strength and consistent record of strong operating returns mean security for our customers – and opportunities for our employees. You will find Travelers to be full of energy and a workplace in which you truly can make a difference. Target Openings 20 Job Description Summary The Premium Audit Customer Service Associate handles customer service calls of a routine nature and is able to resolve most of the less complex calls, seeking guidance and direction as needed. Responsible for providing direct customer service to insureds, agents, and internal customers and assisting with to various Premium Audit inquiries . As part of the hiring process, this position requires the completion of an online pre-employment assessment. Further information regarding the assessment including an accommodation process, if needed, will be provided at such time as your candidacy is deemed appropriate for further consideration. This is a virtual remote position. Primary Job Duties & Responsibilities Communicates with insureds and agents on less complex questions regarding policyholder report completion and premiums developed at audit. Explains routine audit results and terminology on vouchers for commercial lines insurance policies. Researches and identifies problems and disputes raised by insureds or agents by using imaged file, Workers Compensation, General Liability, and Classification manuals. Documents insureds concerns and all subsequent action taken by the department. Resolves issues and responds in a timely manner to questions from agents and internal/external customers. Analyzes incoming calls/emails to determine if audit is correct, if revision is needed or if account should be referred to a resolution specialist. Communicates with Audit Managers when information is received from insured concerning physical audit. Assists Accounting and Marketing offices with referrals regarding audit information or procedures. Maintain current working knowledge of basic rules, regulations and classification procedures applicable to premium determination. Maintains a working knowledge of state regulatory auditing requirements. Maintains a working knowledge of Commercial Line insurance and Premium Audit procedures. Minimum Qualifications High School diploma required. One year work experience in a customer service role. Education, Work Experience, & Knowledge One or more years exposure to call center or insurance/premium audit work experience is preferred. Excellent oral and written communication skills required. Strong analytical and reasoning skills preferred. Good Microsoft Office skills preferred. Clearly expresses ideas, recommendations, etc. verbally and in writing preferred. Job ID: R-2261 Job Category: Customer Service Location: Centennial, CO Additional Locations: Hartford, CT, Nationwide Equal Employment Opportunity Statement Travelers is an equal opportunity employer.

If you have a positive attitude even in time of stress and are able to thrive in a fast-paced environment, DRW has the perfect job for you!  DRW is looking for someone who wants to work for a non-profit, possesses the ability to maintain a cohesive office, oversee administrative staff, and post to websites and social platforms because you have strong multi-tasking skills to overcome constant interruptions. Position located in the Summit Place office complex on the edge of West Allis. Close to two bus lines and I-94. Excellent pay and benefit package to reward your awesomeness! For a detailed job announcement and to submit a  cover letter  and  a resume go to http://www.disabilityrightswi.org/about/careers/ . To be considered in our first interviews apply by 5:00 PM on July 20, 2020. Position will remain open until we have found you! 

If you have a positive attitude even in time of stress and are able to thrive in a fast-paced environment, DRW has the perfect job for you!  DRW is looking for someone who wants to work for a non-profit, possesses the ability to offer reassurance to people in need, impressive time-management skills, amazing attention to detail, and strong multi-tasking skills to overcome constant interruptions. Position located in the Summit Place office complex on the edge of West Allis. Close to two bus lines and I-94. Excellent pay and benefit package to reward your awesomeness! For a detailed job announcement and to submit a cover letter  and  a resume go to http://www.disabilityrightswi.org/about/careers/ . To be considered in our first interviews apply by 5:00 PM on July 20, 2020. Position will remain open until we have found you! 

OBJECTIVE Curatorial Assistant will perform administrative and research activities to assist with all aspects of the planning and implementation of The Phillips Collection’s major 2021 Centennial exhibition, The Phillips Collects for a New Century. The position will also be a key contributor in collaborating on the project’s digital component. The position reports to the Senior Curator (the Project Manager) and will be an active member of an interdepartmental team and provide critical support in the activities of regular meetings of an external advisory group, comprised of scholars, practitioners, as well as community stakeholders. This is a temporary position (through December 31, 2021) funded by the Henry Luce Foundation. DUTIES • Assist curatorial and exhibitions coordinator in planning and implementation of The Phillips Collects for a New Century project, to include an exhibition, publication, and programs. • Contribute to the development of interpretive and community engagement strategies. • Collaborate with Phillips digital experience team and curatorial on the development and production of the project’s digital component, including adapting publication content and artist interviews for virtual platform. • Coordinate logistics, background material, and recording of artist interviews. • Maintain, update, and prepare reports of the exhibition checklist in Filemaker Pro. • Support activities related to exhibition design and layout of the exhibition. • Facilitate activities with interdepartmental and advisory group, including preparation of materials, drafting correspondence, and notetaking at meetings. • Assist in final production of publication, including but not limited to proofing layouts and bluelines, color proofing, and distribution of catalogues. • Conduct artist, conceptual and object-based research and organize into physical and digital files. • Draft extended object labels and assist in coordinating submissions of curatorial and community labels. • Other administrative or research duties to support Centennial project activities, as assigned. QUALIFICATIONS • Bachelor's degree in Art History, Museum Studies, or Equivalent; • Prior experience in the cultural sector, at least one year preferred. • Outstanding oral and written communication and interpersonal skills. • Ability to take direction and work collaboratively as part of a team. • Excellent organizational and detail-oriented skills. • Knowledge of modern and contemporary art, and interest in opening up more diverse, inclusive narratives that expand the understanding of the history of art. • Knowledge of digital content delivery desirable. • Ability to conduct, analyze, and organize primary and secondary research. • Prior experience in community engagement desirable. • Skilled in online, archival, and library research. • Proficiency in Excel, Word, and Filemaker Pro. • Enthusiasm for new forms of engagement in curatorial practice. • Ability to multi-task, prioritize work, and meet deadlines. • Ability to perform work in keeping with industry-wide best practices of diversity, equity, inclusion and access. The Phillips Collection is an equal opportunity employer and administers all employment decisions and personnel actions without regard to race, color, religion, creed, sex, sexual orientation, pregnancy, childbirth or related medical conditions, national origin, age, physical or mental disability, genetic disposition or carrier status, marital status, veteran status, personal appearance, gender identity or expression, family responsibilities, matriculation, political affiliation, or any other category protected under applicable federal, state, or local law.

Position :       Enrollment Services Associate Salary:            $54,870 approximate annual, plus State supported benefits Position Summary: The Enrollment Services Associate uses positive and persuasive communication skills to interact with prospective students at various stages in the recruitment and enrollment process with the intent of enrolling students that match the Charter Oak State College profile; disseminates program and course information to prospective students, promotes the advantages of the College’s online course offerings and uses multi-channel communications including phone, text, email and chat to engage prospective students. Some evening hours required. Position Responsibilities: Responds to prospective student inquiries via email, phone and text delivering positive, informative messaging; Provides information and encouragement to prospective students and applicants regarding College programs and procedures including the admission process, the benefit of online learning and degree and certificate opportunities offered by the College; In conjunction with the Associate Director of Admissions, uses a CRM to drive a proactive communication plan to ensure continuous contact with prospects with the goal of converting to applicant; Uses other admissions technologies including but not limited to document imaging and student information systems to manage prospective student records; Works with Associate Director of Admissions and other Enrollment Services Associates to triage inbound leads and outbound communications; Provides support for Enrollment Services events and initiatives; Maintains current knowledge of professional issues; Performs other duties as assigned. Qualifications: Associates Degree ( Bachelor’s degree preferred), and minimum of two (2) years relevant experience, preferably in admissions higher education; dynamic, positive oral and written communication skills; experience in creating appropriate written messages for email, text and chat formats; and demonstrated ability to be a self-starter, work independently and in a team environment, and manage multiple tasks efficiently and effectively. See complete job description at http://www.charteroak.edu/AboutUs/Employment and apply with cover letter and resume. Position is open until filled. No phone calls please.   AA/EEO

Brentwood School inspires every student to:   Think critically and creatively. Act ethically. Shape a future with meaning. BRENTWOOD SCHOOL Part-Time Administrative Assistant, Equity & Inclusion   Brentwood School, a vibrant and diverse K-12 independent school, is looking for a part-time Administrative Assistant for the Director of Equity and Inclusion beginning August , 20 20 .  We are seeking individuals with administrative experience. C andidates should possess the qualities and skills noted below.     Duties & Responsibilities include, but are not limited to:   ● Handling the regular scheduling of the Multicultural Center with faculty, staff, parents, and students ● Handling the daily needs of E and I and assisting our K-12 faculty and student body with E and I work, including but not limited to affinity groups, major events and special activities, Diversity Council, curriculum and professional development planning and communication ● Coordinating special activities and events (some of which may be outside of school hours) with E and I (i.e. Diversity Recruiting Fair, Diversity Day, African-American Read-In , HBCU night, etc.) ● Monitoring calls, copying, ordering supplies, handling receipts, and maintaining equipment ● Coordinating and attending E and I committee/department meetings ● Prepare and set up E and I meetings including but not limited to ordering food, completing work orders, communicate with Events ● Maintain calendars for E and I (regular meetings, affinity group m tgs and events, multicultural class) ● Provide communication for diversity events and news on campus ● Assist with peer mentoring programs and special events ● Coordinate student and adult travel arrangements for related conferences ● Assist with public relations, marketing, and promotions ● Coordinate logistics, planning, meetings, events, and overall communication for Eagle to Eagle ● Promote E and I work and events (newsletter articles, slides on screens, assembly announcements, etc.) ● Meet regularly with the Director and Assistant Director for E+I ● Commit to ongoing growth and development in the areas of E+I ● Create Google documents, surveys, forms and track data ● Manage purchases and budget for the department ● Order supplies and other needs for the E+I Office ● Other duties as assigned by the Director of Equity & Inclusion or the Senior Administrative Team   The ideal candidate: ● able to effectively work well with others as well as independently ● demonstrates inititative ● a forward-thinker and problem-solver ● strong written and oral communication ● demonstrates a high level of professionalism ● can be discreet with private and confidential information ● highly organized ● strong interpersonal skills, including a sense of humor ● listens well, responds thoughtfully, operates with kindness ● A commitment to diversity and inclusion ● An interest in and openness to professional growth and development     Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles.  For further information about Brentwood School, please visit the school’s website: www.bwscampus.com .   Interested candidates should submit a letter of interest, resume, and three references electronically to:   Trina Moore-Southall Director of Equity & Inclusion Brentwood School 100 S. Barrington Place Los Angeles, CA 90049 Email: tsouthall@bwscampus.com

SHERIFF’S RECORDS SPECIALIST I         $3,124 - $4,265/Monthly SHERIFF’S RECORDS SPECIALIST II        $3,469 - $4,735/Monthly   APPLICANTS MUST APPLY ON THE MONTEREY COUNTY HUMAN RESOURCES WEBSITE FINAL FILING DATE:  Continuous.                        Exam #20/80I16/03LA PRIORITY SCREENING DATE: Saturday, April 11, 2020.  Applications received after April 11th, will be screened on a monthly basis. The Sheriff 's Office is comprised of the Administration, Corrections and Enforcement Operation Bureaus.  The Sheriff’s Office delivers public safety to the residents of Monterey County by providing 24-hour uniformed patrol, investigations, custody services, court security, and law enforcement support. The Sheriff’s Records Specialist work s in the Records Division of the Administration Operations Bureau. This non-safety position works within a 24-hour, 7-day weekly schedule and independently performs complex specialized law enforcement records work requiring a working knowledge and application of law enforcement codes, vocabulary and procedures.  Candidates will be considered at both the Sheriff’s Records Specialist I and II levels. Candidates appointed to the Sheriff’s Records Specialist I level may be promoted to the Sheriff’s Records Specialist II level subject to meeting the employment standards for the higher job class and receiving a recommendation for promotion by the appointing authority. The Sheriff’s Records Specialist I and II levels have the upward mobility to compete for future positions such as: Sr. Sheriff’s Records Specialist and Sheriff’s Records Supervisor. The Eligible List established by this recruitment process will be used to fill current and future vacancies as they arise. The ideal candidate will be flexible, adaptable, have strong customer service skills and able to communicate effectively. The ideal candidate will demonstrate the ability to read and process various legal documents and will also get along with others and be a team player. Application and Selection Procedures: Apply On-Line at https://www.governmentjobs.com/careers/montereycounty Applications may also be obtained from and submitted to: Monterey County Sheriff’s Office Attn:  Human Resources 1414 Natividad Road Salinas, CA  93906 Phone: (831) 755-3744 or (831) 755-3702          Fax: (831) 755-3828 The selection process is tentative and applicants will be notified if changes are made. The competitive selection process includes submittal of required application materials. A complete application packet will include: A completed County of Monterey employment application Response to the supplemental questions  For a guaranteed review, all required materials must be received by Saturday, April 11, 2020.  Applications received after April 11th, will be screened on a monthly basis.  Applicants who fail to provide all required materials will not be considered.  Resumes, cover letters, letters of interest and other correspondence will not be accepted as a substitute for required application materials.  All required application materials will be competitively evaluated.  Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process.  To assess applicants’ possession of required qualifications, the process may include an oral examination, pre-exam exercises, performance exam, and/or written examination.             

Brentwood School inspires every student to: Think critically and creatively. Act ethically. Shape a future with meaning. BRENTWOOD SCHOOL Administrative Assistant, West Campus Admissions   Brentwood School, a vibrant and diverse K-12 independent school, is seeking an Administrative Assistant, West Campus Admissions. The Administrative Assistant, West Campus Admissions works as part of a team in a busy admissions office and reports to the Director of Admissions, West Campus. This position is a mix of administrative/office support and customer service, as the Administrative Assistant, West Campus Admissions is the initial point of contact for prospective families. The Administrative Assistant, West Campus Admissions supports the Director of Admissions, Associate Director of Admissions, and the Kindergarten Evaluator in the implementation of the admissions process for grades K-5.   Duties & Responsibilities including, but not limited to: Represent Brentwood School as the first point of contact for applicant families Oversee the creation and maintenance of all admissions files for grades K-5 Record applicant materials into the Blackbaud database and follow-up with families or schools for missing information as needed Collaborate with K-12 Data Manager with applicant information Prepare materials for all Kindergarten screening evaluations Maintain calendars for the Admissions Team including the scheduling of interviews,tours and other appointments as needed Support the Admissions Office in the planning and execution of all K-5 admissions events: open houses and transition events (some weekend work required) Interface with agencies, such as A Better Chance (ABC), The Independent School Alliance for Minority Affairs, and Young Eisner Scholars (YES) Schedule the Parent Tour Guides Order and maintain office supplies for the department Perform duties as assigned by the Director of Admission and Assistant Director of Admissions West Campus.        Desired Skills/Qualities: High proficiency in Microsoft Word, Excel, PowerPoint, and Google office suite Experience and comfort with databases is required Discretion in dealing with sensitive and confidential admissions information Willingness and ability to prioritize assignments, look ahead at what might be needed next, and multitask Ability to communicate and maintain collegial relationships with all constituents: students, parents, teachers, and volunteers Energy, patience, and a sense of humor necessary to work effectively with others Capacity to work both independently and with a team An interest in and openness to professional growth and development Commitment to diversity and inclusion   Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. For further information about Brentwood School, please visit the School’s website: www.bwscampus.com .   Interested candidates should submit a letter of interest, resume, and three references electronically to:   Adrienne Agena Director of Admissions, West Campus aagena@bwscampus.com

Project Coordinator (7376U) - CoE/College Relations About Berkeley At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff. The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our https://strategicplan.berkeley.edu/guiding-values-and-principles/, our https://diversity.berkeley.edu/principles-community, and https://strategicplan.berkeley.edu/https://strategicplan.berkeley.edu Application Review Date The First Review Date for this job is: 3/4/20 Departmental Overview The College of Engineering at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three Engineering colleges in the United States. With more than 225 regular faculty members, nearly 6,000 graduate students and undergraduate students, Engineering is the second largest college on the Berkeley campus. The College is composed of seven top academic departments and numerous innovative research centers spanning the fields of nanotechnology, computer science, energy, new health care technologies, the environment and much more. The Executive and Professional Education (EPE) Team supports the College of Engineering's core priorities through non-degree educational programs designed to reach working engineers, executives, and those looking to transition to technology-related positions and careers. In marketing these programs, the EPE team outreaches to Berkeley Engineering corporate and institutional partners and other collaborators. During the most recently completed fiscal year, FY2018-19, the EPE Team produced $4.9 million in revenue from a wide range of programs. During the current year, the EPE Team is projected to produce $9.6 million in revenue. The Project Coordinator is a key member of the EPE Team, supporting the College's EPE program and contributing to the team's core revenue focus areas. The position reports to the Executive Assistant Dean of Strategic Priorities. Responsibilities include developing materials for educational programs; organizing related programs and projects; tracking the performance of the program; and administrative duties. Responsibilities 40% Project Coordination and Operations: • Maintains EPE website and marketing materials. Designs new materials as needed. • Provides onsite assistance and information to international visitors/guests as needed. • Responsible for program logistics/execution, such as event planning (securing venues and caterers), interfacing with attendees and vendors, and ensuring that all invoices and guest speakers are paid. • Available and present all day on days when EPE programs are being offered. • Interfaces with potential students. Follows up on inquiries from incoming email and calls to facilitate students' enrollment process. • Oversees key aspects of Executive Education office operations, supplies, and outreach programs. • Responsible for administrative support for Executive Education including interfacing with ERSO, Finance, College of Engineering Marketing and other Berkeley offices as needed. 25% Writing, Reports, and Other Support: • Drafts, transcribes, proofreads, edits and maintains correspondence and reports; responds to written inquiries; assists with the preparation, proofreading and editing of reports and proposals; maintains on-line and hard copy filing systems; screens, prioritizes, and follows up on phone calls; assists with PowerPoint and other formal presentations. • Conduct or obtain research on individuals and companies to identify/qualify new program prospects or to support proposal development. • Assess office procedures and practices, recommend enhancements for efficiency and effectiveness, and manage implementation. 20% Finance: • Oversees the ordering of office supplies including marketing materials and BearBuy purchases. • Assists with completing transactional processes, including, but not limited to, travel reimbursements, entertainment and non-entertainment reimbursements, and purchase orders. 15% Special Projects and Other Duties as Assigned by the Executive Assistant Dean Required Qualifications • Effective communication and interpersonal skills to communicate effectively, verbally and in writing. • Excellent organizational skills and ability to multi-task to meet short timelines and changing priorities. • Ability to use discretion and maintain confidentiality. • Ability to use sound judgment in responding to issues and concerns. • Ability to prioritize work assignments. • Ability to work efficiently and ensure timely delivery of work products. • Service orientated, ability to work independently, experience with MS Office Suite. Preferred Qualifications • Bachelor's degree in related area and/or equivalent experience/training. • In-Design and Adobe suite experience highly preferred. • Working knowledge of common campus-specific and other computer application programs. Benefits For information on the comprehensive benefits package offered by the University visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html • Starting salary commensurate with experience. Other Information • Please submit your cover letter and resume as a single attachment when applying. Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check. Equal Employment Opportunity The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct To apply, visit https://apptrkr.com/1849783 Copyright ©2017 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-4b2f34018896d04e81b4f467e8c95bef

NOTE: TO BE CONSIDERED FOR THIS VACANCY, ALL APPLICANTS MUST APPLY ONLINE AT: https://www.governmentjobs.com/careers/alachua SALARY: $72,342.40 Annually Bachelor's degree from an accredited college or university with major course work in sociology, education, public administration, ethnic studies, communication, social work, public health, or a closely related field and five years of progressively responsible experience in sociology, education, public administration, ethnic studies, communication, social work, or public health; or an equivalent combination of related training, education and experience. A valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy # 6-7; Motor Vehicle Records will be reviewed prior to employment. If in the past 24-month period, the record shows more than 3 moving traffic violations, and/or a conviction/pending charge for driving under the influence, the minimum qualifications are not met for the position.  Successful completion of a criminal history background investigation prior to employment.  Position Summary: This is highly responsible managerial and administrative work building an infrastructure to ensure policy decisions are evaluated through an equity lens to create fair access to opportunity.  This will involve collaborating with County departments, employees, community members and other stakeholders to make meaningful movement towards a more equitable Alachua County; providing leadership and vision to ensure the development and management of innovative and effective strategies to achieve equity for Alachua County residents; and collaborating with County leadership and community stakeholders to establish equity as a shared value across the organization and community to further advance the County's commitment to diversity, equity and inclusion. This position is part of the Office of Climate Change, Resiliency and Sustainability, a collaborative working group whose collective mission is to achieve a resilient and sustainable Alachua County, to include a focus on policies that have an emphasis on people, place and planet.   This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.   Work is performed under the broad direction of the Deputy County Manager and is reviewed through conferences, reports and observations of results obtained.  Examples of Duties: Exudes a positive customer service focus.  Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication.   Builds awareness and involvement through transformational community engagement.   Identifies disparities and systemic causes that may exist within the County's departments and community.   Oversees, designs, coordinates and implements programs, policies and practices aimed at addressing any disparities existing in the delivery of County services. Develops and creates awareness and understanding of the use of an equity lens to develop and implement programs and practices. Develops methods to determine how disparate impacts will be documented and evaluated; collects, evaluates and analyzes indicators and progress benchmarks related to addressing disparities.   Leads the County's truth and reconciliation process.   Helps build relationships between Alachua County and local elected officials, community business leaders, community organizations and citizens.   Serves as point of contact for community for questions and concerns involving Alachua County.   Attends community events to spotlight the County's programs and services.   Oversees the County's Citizen's Academy and Youth Commission. Reviews and vets applications from citizens and students to participate in the programs. Recruits and organizes speakers, plans hands-on learning experiences and coordinates logistics for the programs.   Drives a County and/or personal vehicle regularly to perform duties as required.   Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.   NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.   KNOWLEDGE, SKILLS AND ABILITIES   Knowledge and demonstrated competency in budget preparation and administration and management practices/principles.   Collaboration and coordination skills.   Ability to analyze data, generate reports, explain relevant issues, concerns and trends.   Ability to communicate effectively verbally and in writing.   Ability to lead, motivate, influence and facilitate teams of diverse individuals and collaborate toward a common purpose.   Ability to cultivate critical relationships both internally and externally.   Ability to establish and maintain effective working relationships with others. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to talk or hear. The employee is occasionally required to be mobile.  The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.   WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   The noise level in the work environment is usually quiet.

­­ Job Description: IEEFA Accounting Controller February 2020   The Institute for Energy Economics and Financial Analysis (IEEFA) is seeking candidates to fill the position of Accounting Controller.   Background on the Institute for Energy Economics and Financial Analysis (IEEFA) IEEFA conducts research and analysis on financial and economic issues related to energy and the environment. The organization’s mission is to accelerate the transition to a diverse, sustainable and profitable energy economy and to reduce dependence on fossil fuels and other non-renewable energy resources. More about IEEFA and our research can be found at www.ieefa.org .   We are seeking an experienced accounting controller to join our Cleveland headquarters office, a small staff who provide management and financial administration for IEEFA’s global team of consultants. Key IEEFA personnel are located in cities throughout the mainland United States, Puerto Rico, Hong Kong, Jakarta, Manila, London, Delhi and Sydney.     IEEFA is supported primarily by foundation grants and contracts. It is a growing organization with a current annual budget of $5 million.   Roles and Responsibilities of the Accounting Controller Duties will include: processing all incoming deposits, transfers and grants received, plus all outgoing bill payments, checks and wire transfers; creating monthly profit and loss and cash flow reports; payroll and tax management; managing contracts and contract renewals for IEEFA’s team of consultants; insurance administration and benefits management; preparing and coordinating the accounting records for the annual independent audit and 990, and processing all year-end tax forms; in partnership with IEEFA’s executive director, creating organizational and program budgets for grant applications and grant reports, and managing the organization’s grants database; managing hiring processes for new IEEFA staff; facilitating legal review of administrative documents; managing relationships with vendors, including i.t. providers; working with the executive director and program manager on a variety of organizational projects as needed.     Qualifications Candidates for this position must have at least a bachelor’s degree in accounting, finance, or business administration (or can demonstrate equivalent knowledge) and at least five years of employment in the accounting field. We are seeking a professional who has: excellent organizational and communication skills; a strong background in payroll and benefits administration and with using QuickBooks for income and expense tracking. Demonstrated experience managing organizational budgets. strong aptitude with Excel, QuickBooks and Salesforce; outstanding time management skills; demonstrated experience with hiring great matches for positions, including talent-spotting, recruitment, applicant evaluation, training and retention; the ability to work nimbly and meet deadlines in a fast-paced environment; strong attention to detail; superb interpersonal communication skills and the ability to work well in a team environment; experience working with international teams a significant plus; orientation to providing service to IEEFA’s team; commitment to IEEFA’s mission. The position is full-time and will report to IEEFA’s executive director. It offers a competitive salary and benefits package, commensurate with the applicant’s level of experience.   Some travel will be required, including quarterly trips to New York City for IEEFA team meetings.   Minorities and women are especially encouraged to apply.   To Apply Interested applicants should provide a resume, cover letter, and salary requirements to:   Sandy Buchanan, Executive Director Institute for Energy Economics and Financial Analysis positions@ieefa.org   All submissions should be by email with the phrase “Accounting Controller” in the subject line. No phone calls please.   The submission deadline is March 8, 2020.      

Coordinator of Scholarships and Events Georgia Southern University Requisition Number: STA002627 Department: 3900711100-Admissions, Office Of Position Status: Full-Time Position Summary: Office of Admissions. The Coordinator of Scholarships and Events manages the scholarship application and awarding process for new undergraduate students; assists in developing and executing daily campus visits and recruitment events both on- and off-campus to support the enrollment goals of the University. Essential Functions ● Performs related duties as assigned to support the mission of the University. ● Coordinates merit and need based aid for new undergraduate students to include the scholarship application, competitive award interview events, and awarding. ● Develops and maintains collaborative relationships with the Honors College faculty and staff. ● Advises the Honors Ambassador team, a group of Honors College volunteers who provide campus tours during scholarship events and assists with Honors College events. ● Serves as the liaison for Admissions to Financial Aid, GS Foundation, and Business Services regarding scholarships and non-resident tuition waivers. ● Manages communication plans for scholarship eligible students and scholarship recipients. ● Informs and counsels students, supporters, school counselors, and others on the scholarship process and Honors College to include high school visits, information sessions, private meetings, phone calls, emails, recruitments, and more. ● Assists with the supervision and coordination of admissions on-campus events; including daily visits, group tours, Eagle Previews, Transfer Fridays, Start Nows, counselor breakfasts and visit days, and accepted students days. ● Assists with planning and implementation of off-campus events, including counselor luncheons, information nights, and Eagle Previews. ● Assists in advising the Southern Ambassador student organization (volunteer tour guides) who primarily work Admissions events, and assists with other department tour requests. ● Serves as counselor on call and gives daily information sessions and campus tours to visitors; provides information about the University to prospective students and their families. Georgia Southern University is a Tobacco and Smoke-Free Community. Minimum Education Required: Bachelor’s Degree Could a level of job-related experience higher than the minimum required for the position substitute for the minimum level of education?: No Minimum Experience Required: Three or more years of related work experience Could a level of education higher than the minimum required for the position substitute for the minimum level of job-related experience?: No Knowledge, Skills & Abilities: Effective communication (verbal and written), organization and human relations skills; ability to work well in a diverse environment; proficiency with computer and Microsoft Office Applications software including word processing, spreadsheets, and databases; legally authorized to work in the United States; successful completion of background investigation prior to employment. Preferred Education: Master’s Degree in higher education or a related field. Preferred Experience:: Experience with higher education admissions. Salary Range: up to $40,000 Job Open Date: 01/28/2020 Job Closing Date: 2/18/2020 Special Instructions Summary: To apply, visit: https://apptrkr.com/1792942 Georgia Southern University provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources: (912) 478-5468 or HR-TDD: (912) 478-0791. Copyright ©2017 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-3bfac0543f54a543927db6eaaaebf48c