The ACLU is the nation’s foremost defender of civil liberties and civil rights. The ACLU of Colorado, founded in 1952 as the Colorado affiliate of the American Civil Liberties Union, is a strong, growing organization with thousands of members, supporters, and activists across the state. We work in the courts, in the legislature, and in communities across the state to protect and strengthen civil liberties for all, drawing from principles articulated in the Constitution and the Bill of Rights. For more information about the work of the ACLU of Colorado, please visit our web site at www.aclu-co.org.
Position Overview:
The ACLU of Colorado seeks to hire a full-time Executive Assistant in its Denver office. Under the supervision of the Deputy Director, the Executive Assistant provides administrative support to the Executive Director and Deputy Director. The position requires excellent judgement, compassion, flexibility, and an ability to juggle multiple assignments with varying deadlines. The successful applicant demonstrates professionalism, good people skills, superior organizational skills, careful attention to detail, and an ability to communicate well both verbally and in writing. The Executive Assistant requires the ability to work with all levels of the organization from the board of directors, donors, and funders to members of the public, legislators, and ACLU members.
Due to risks from COVID-19, ACLU of Colorado closed its office and implemented a mandatory work-from-home policy beginning in March 2020. The work-from-home policy currently remains in effect. Some of our work nevertheless requires some staff members to go into the office on occasion, and we have taken precautionary measures to ensure the safety of staff while in the office. While the work-from-home policy remains in effect, the Executive Assistant would be expected to conduct the vast majority of their duties from home, but there may also be some responsibilities that could necessitate limited office visits. We anticipate that once it is safe to lift the work-from-home policy, the Executive Assistant would work full-time in-office.
Job Responsibilities:
Ensure that all interactions and work product are done with Equity, Inclusion, and Belonging principles practiced by ACLU of Colorado
Assist with and maintain schedule of meetings (in person, conference, and video) and appointments for Executive Director and Deputy Director and prepare relevant materials.
Act as point of contact between the executives and internal/external individuals
Make travel arrangements
Assist with planning and producing outreach, board, and staff events
Gather and disseminate information in response to telephone and written
Handle internal and external requests and queries appropriately
Take minutes and accurately summarize meetings
Monitor and order office supplies and research advantageous deals or suppliers
Produce reports, presentations, and briefs
Develop and carry out an efficient documentation and record keeping system
Serve as a primary point of contact with the general public; field, route, and sometimes respond to general phone and email inquiries; greet in-person visitors
Perform office duties, including retrieving and distributing mail, copying, and filing
Work on special research and organize projects as assigned by Executive Director and Deputy Director
Conserve and triage executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communications
Maintain member and client confidentiality and protect operations by keeping information secure and confidential
Provide assistance to the Director of Operations as needed with office equipment management, including completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; and evaluating new equipment and techniques
Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies
Other duties as assigned
Qualifications:
Proven experience in skills required for an Executive Assistant, Senior Executive Assistant or in other related position
Bilingual and Bicultural lived experience is a plus
Proven work within communities served by the ACLU (e.g., Black, Latinx, LGBTQ+, etc.)
At least three years of experience required
Full comprehension of office management systems and procedures
Exemplary planning and time management skills
High level verbal and written communications skills
Strong organizational skills and careful attention to detail
Strong drive and initiative, with ability to manage time well in an environment of many concurrent assignments and deadlines; Ability to multitask and prioritize daily workload
A commitment to professional discretion, confidentiality, and information security
A willingness and desire to jump in and help on any project, to learn new skills, and to take ownership of assignments
Strong skills and experience working with computers, including advanced use of Microsoft Word, Excel, Outlook, Adobe Acrobat, and the Internet; skills in software troubleshooting desirable
Proficiency in spelling, grammar, and punctuation
Ability to operate standard office equipment
Commitment to civil liberties principles and the goals of the
Compensation and Benefits:
Salary range is $45,000-$55,000, and within pay scale parameters of the nationwide ACLU and the Denver area nonprofit sector. Benefits include medical and dental insurance, life and long-term disability insurance, 401k contribution, and paid vacation and holidays.
To Apply:
Send a cover letter, resume, and a minimum of two references in an email with “Executive Assistant, ACLU of Colorado” in the subject line. No phone calls please. Applications will not be accepted after 5:00 pm MT on Monday, March 8, 2021.
Please answer the following questions in your cover letter: Each answer should not exceed one paragraph.
What experience do you have working with non-dominant communities?
What work have you done in the areas of Equity, Diversity, and Inclusion?
How do you solve problems at work?
ACLU of Colorado is an equal opportunity employer. We value an equitable and inclusive workforce and culture and are continuously working toward becoming and remaining an anti-racist, equitable organization. ACLU of Colorado encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, and record of arrest or conviction. The ACLU encourages candidates from non-dominant communities to apply.
Full Time
The ACLU is the nation’s foremost defender of civil liberties and civil rights. The ACLU of Colorado, founded in 1952 as the Colorado affiliate of the American Civil Liberties Union, is a strong, growing organization with thousands of members, supporters, and activists across the state. We work in the courts, in the legislature, and in communities across the state to protect and strengthen civil liberties for all, drawing from principles articulated in the Constitution and the Bill of Rights. For more information about the work of the ACLU of Colorado, please visit our web site at www.aclu-co.org.
Position Overview:
The ACLU of Colorado seeks to hire a full-time Executive Assistant in its Denver office. Under the supervision of the Deputy Director, the Executive Assistant provides administrative support to the Executive Director and Deputy Director. The position requires excellent judgement, compassion, flexibility, and an ability to juggle multiple assignments with varying deadlines. The successful applicant demonstrates professionalism, good people skills, superior organizational skills, careful attention to detail, and an ability to communicate well both verbally and in writing. The Executive Assistant requires the ability to work with all levels of the organization from the board of directors, donors, and funders to members of the public, legislators, and ACLU members.
Due to risks from COVID-19, ACLU of Colorado closed its office and implemented a mandatory work-from-home policy beginning in March 2020. The work-from-home policy currently remains in effect. Some of our work nevertheless requires some staff members to go into the office on occasion, and we have taken precautionary measures to ensure the safety of staff while in the office. While the work-from-home policy remains in effect, the Executive Assistant would be expected to conduct the vast majority of their duties from home, but there may also be some responsibilities that could necessitate limited office visits. We anticipate that once it is safe to lift the work-from-home policy, the Executive Assistant would work full-time in-office.
Job Responsibilities:
Ensure that all interactions and work product are done with Equity, Inclusion, and Belonging principles practiced by ACLU of Colorado
Assist with and maintain schedule of meetings (in person, conference, and video) and appointments for Executive Director and Deputy Director and prepare relevant materials.
Act as point of contact between the executives and internal/external individuals
Make travel arrangements
Assist with planning and producing outreach, board, and staff events
Gather and disseminate information in response to telephone and written
Handle internal and external requests and queries appropriately
Take minutes and accurately summarize meetings
Monitor and order office supplies and research advantageous deals or suppliers
Produce reports, presentations, and briefs
Develop and carry out an efficient documentation and record keeping system
Serve as a primary point of contact with the general public; field, route, and sometimes respond to general phone and email inquiries; greet in-person visitors
Perform office duties, including retrieving and distributing mail, copying, and filing
Work on special research and organize projects as assigned by Executive Director and Deputy Director
Conserve and triage executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communications
Maintain member and client confidentiality and protect operations by keeping information secure and confidential
Provide assistance to the Director of Operations as needed with office equipment management, including completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; and evaluating new equipment and techniques
Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies
Other duties as assigned
Qualifications:
Proven experience in skills required for an Executive Assistant, Senior Executive Assistant or in other related position
Bilingual and Bicultural lived experience is a plus
Proven work within communities served by the ACLU (e.g., Black, Latinx, LGBTQ+, etc.)
At least three years of experience required
Full comprehension of office management systems and procedures
Exemplary planning and time management skills
High level verbal and written communications skills
Strong organizational skills and careful attention to detail
Strong drive and initiative, with ability to manage time well in an environment of many concurrent assignments and deadlines; Ability to multitask and prioritize daily workload
A commitment to professional discretion, confidentiality, and information security
A willingness and desire to jump in and help on any project, to learn new skills, and to take ownership of assignments
Strong skills and experience working with computers, including advanced use of Microsoft Word, Excel, Outlook, Adobe Acrobat, and the Internet; skills in software troubleshooting desirable
Proficiency in spelling, grammar, and punctuation
Ability to operate standard office equipment
Commitment to civil liberties principles and the goals of the
Compensation and Benefits:
Salary range is $45,000-$55,000, and within pay scale parameters of the nationwide ACLU and the Denver area nonprofit sector. Benefits include medical and dental insurance, life and long-term disability insurance, 401k contribution, and paid vacation and holidays.
To Apply:
Send a cover letter, resume, and a minimum of two references in an email with “Executive Assistant, ACLU of Colorado” in the subject line. No phone calls please. Applications will not be accepted after 5:00 pm MT on Monday, March 8, 2021.
Please answer the following questions in your cover letter: Each answer should not exceed one paragraph.
What experience do you have working with non-dominant communities?
What work have you done in the areas of Equity, Diversity, and Inclusion?
How do you solve problems at work?
ACLU of Colorado is an equal opportunity employer. We value an equitable and inclusive workforce and culture and are continuously working toward becoming and remaining an anti-racist, equitable organization. ACLU of Colorado encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, and record of arrest or conviction. The ACLU encourages candidates from non-dominant communities to apply.
Cedarwood Waldorf School
3030 Southwest 2nd Avenue, Portland, OR, USA
Cedarwood Waldorf School
Office Manager
General Description
Provide the primary outward face of the school to families and the public. Strong customer service orientation, ability to represent the school with a warm, positive, proactive problem solving approach. Highly detail oriented, and able to perform a wide range of highly skilled administrative duties to support parents, faculty, administration and students. Ensure timely compliance with legal requirements.
General Duties and Responsibilities
Manage calendar and scheduling
Maintain emergency information and supplies
Keep updated information from Multnomah County Health Department, Oregon Department of Education, and Oregon Health Authority
Health and safety liaison for school community
Manage student records
Maintain database information and updated as needed
BigSIS, TADS, Magnus Health, Google Admin console
Facilitate communication between all parties in the school community
IT support for school community
Assist with clerical tasks
Requirements
Positive, professional manner
High level of technical proficiency and detail orientation
Ability to use Google and Office 365 products
The ability to maintain confidentiality and discretion is essential.
Bachelor’s Degree preferred
Database experience a plus
First aid training and experience a plus
Emergency training and experience a plus
Physical Requirements
Able to stand and sit for extended periods
Able to walk, bend, squat, climb stairs, move quickly
Able to lift 20 lb.
This position is a full-time year-round non-exempt, benefitted position.
Full Time
Cedarwood Waldorf School
Office Manager
General Description
Provide the primary outward face of the school to families and the public. Strong customer service orientation, ability to represent the school with a warm, positive, proactive problem solving approach. Highly detail oriented, and able to perform a wide range of highly skilled administrative duties to support parents, faculty, administration and students. Ensure timely compliance with legal requirements.
General Duties and Responsibilities
Manage calendar and scheduling
Maintain emergency information and supplies
Keep updated information from Multnomah County Health Department, Oregon Department of Education, and Oregon Health Authority
Health and safety liaison for school community
Manage student records
Maintain database information and updated as needed
BigSIS, TADS, Magnus Health, Google Admin console
Facilitate communication between all parties in the school community
IT support for school community
Assist with clerical tasks
Requirements
Positive, professional manner
High level of technical proficiency and detail orientation
Ability to use Google and Office 365 products
The ability to maintain confidentiality and discretion is essential.
Bachelor’s Degree preferred
Database experience a plus
First aid training and experience a plus
Emergency training and experience a plus
Physical Requirements
Able to stand and sit for extended periods
Able to walk, bend, squat, climb stairs, move quickly
Able to lift 20 lb.
This position is a full-time year-round non-exempt, benefitted position.
ABOUT THE POSITION: The Executive Assistant to the Executive Director (ED) is responsible for providing comprehensive support to the ED, Board of Directors, and Executive Team and managing the agency’s office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. ABOUT THE ORGANIZATION: Compass Housing Alliance develops and provides essential services and affordable housing for homeless and low-income people in the greater Puget Sound region. We envision a world in which every person lives in a safe and caring community. We recognize the value that different perspectives and cultures bring to the organization. To learn more about the agency visit www.compasshousingalliance.org. LOCATION: South Lake Union Neighborhood (Seattle, WA) REPORTS TO: Executive Director FLSA STATUS: Exempt SCHEDULE: Weekdays (plus evenings & weekends as needed) SALARY RANGE: $53,000-65,000 annual FULL-TIME BENEFITS INCLUDED: Unlimited Orca Transportation Pass, Medical/Prescription/Vision, Dental, $500 Health Flexible Spending Account 4 Weeks of Paid Time Off (PTO) & 11 Paid Holidays, Retirement Plan, Employee Assistance Program. QUALIFICATIONS • An Associate degree is strongly desired. Bachelor’s preferred in business administration or related field. Or relevant work experience, certificate and/or equivalent continuing professional development or education. • A minimum of 2 years’ experience in an executive support role required. • A minimum of 2 years’ experience working in a non-profit environment, desired. • Awareness and/or training around issues of equity, intersectionality, and belonging. HOW TO APPLY? Please visit our website for more details and complete an application at http://www.compasshousingalliance.org/employment/ EQUAL OPPORTUNITY EMPLOYMENT Compass Housing Alliance is committed to a policy of equal employment opportunity and treats all employees and applicants equally without regard to race, color, creed, religion, sex, sexual orientation, gender identity, age, national origin, citizenship, veteran or marital status, sensory, physical or mental disability and all other groups protected by law, and promotes diversity in its workforce. Compass Housing Alliance takes affirmative action to implement programs and maintain practices and policies that eliminate barriers to equal employment opportunity. Our program is available for review by employees and applicants for employment in the Human Resources Office during regular office hours. In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department via phone at 206-474-1100 or via e-mail at HRInfo@compasshousingalliance.org.
Full Time
ABOUT THE POSITION: The Executive Assistant to the Executive Director (ED) is responsible for providing comprehensive support to the ED, Board of Directors, and Executive Team and managing the agency’s office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. ABOUT THE ORGANIZATION: Compass Housing Alliance develops and provides essential services and affordable housing for homeless and low-income people in the greater Puget Sound region. We envision a world in which every person lives in a safe and caring community. We recognize the value that different perspectives and cultures bring to the organization. To learn more about the agency visit www.compasshousingalliance.org. LOCATION: South Lake Union Neighborhood (Seattle, WA) REPORTS TO: Executive Director FLSA STATUS: Exempt SCHEDULE: Weekdays (plus evenings & weekends as needed) SALARY RANGE: $53,000-65,000 annual FULL-TIME BENEFITS INCLUDED: Unlimited Orca Transportation Pass, Medical/Prescription/Vision, Dental, $500 Health Flexible Spending Account 4 Weeks of Paid Time Off (PTO) & 11 Paid Holidays, Retirement Plan, Employee Assistance Program. QUALIFICATIONS • An Associate degree is strongly desired. Bachelor’s preferred in business administration or related field. Or relevant work experience, certificate and/or equivalent continuing professional development or education. • A minimum of 2 years’ experience in an executive support role required. • A minimum of 2 years’ experience working in a non-profit environment, desired. • Awareness and/or training around issues of equity, intersectionality, and belonging. HOW TO APPLY? Please visit our website for more details and complete an application at http://www.compasshousingalliance.org/employment/ EQUAL OPPORTUNITY EMPLOYMENT Compass Housing Alliance is committed to a policy of equal employment opportunity and treats all employees and applicants equally without regard to race, color, creed, religion, sex, sexual orientation, gender identity, age, national origin, citizenship, veteran or marital status, sensory, physical or mental disability and all other groups protected by law, and promotes diversity in its workforce. Compass Housing Alliance takes affirmative action to implement programs and maintain practices and policies that eliminate barriers to equal employment opportunity. Our program is available for review by employees and applicants for employment in the Human Resources Office during regular office hours. In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department via phone at 206-474-1100 or via e-mail at HRInfo@compasshousingalliance.org.
Grantmakers for Education
Remote position, company based in Portland, OR - Employees are nationwide.
Program and Communications Assistant
Grantmakers for Education (GFE) is seeking a professional program and communications assistant who is highly detail-oriented, creative and committed to helping us achieve our purpose of strengthening philanthropy to improve outcomes and expand opportunities for all learners.
Our Organization
The mission of Grantmakers for Education is to improve outcomes for all learners by serving as a trusted partner for all education philanthropists as they adapt to the changes impacting our world. GFE brings together hundreds of private and public philanthropies committed to improving public education, including closing the achievement gap for students from all backgrounds, improving teaching and leadership and fostering innovation and new models for learning. We provide a forum for interaction and engagement for our members that builds upon and deepens the impacts of their individual investments by enhancing their knowledge about effective education strategies and high-impact grantmaking strategies.
It is an exciting and inspiring time to join our team as we position the organization to exceed the expectations and needs of its members and continue to develop programs and services that focus on the most critical education matters ahead.
GFE offers a culture of committed team members working toward a common cause, competitive salary and benefits options, and generous vacation policies. While our workplace is virtual, we function as a supportive and coordinated team.
For more information about our work and results, please visit https://edfunders.org/ .
Job Description
The program and communications assistant provides administrative support to the program and communications teams. The position reports to the senior program manager, and is part of a team led by the director of program strategy and effectiveness. Approximately 80% of the role will focus on program support; 20% of the role will focus on communications support, under the direction of the senior communications manager.
The program and communications assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, attention to detail, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The program and communications assistant will have the ability to work independently on projects from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Roles and Responsibilities
Program Support
Conducts research on best practices, tools, and technologies to be considered for implementation within GFE programs.
Leads the planning and implementation of programs as assigned by the executive director, director of program design and effectiveness, or senior program manager
Plans, schedules, and leads prep calls and other logistical efforts for programs where needed.
Assists with the creation and management of project work plans.
Manages the programs inbox.
Creates and manages databases to organize program processes, monitor progress, and support planning and execution.
Prepares program materials as assigned such as PowerPoint decks, presentations and talking points.
Communications Support
Engages in planning, tracking and analysis for a variety of communication functions including social media.
Drafts communications.
Makes updates to websites.
Edits images and videos.
General Support
Completes a broad variety of detailed administrative tasks.
Manages a variety of special projects as needed.
Completes critical aspects of deliverables with a hands-on approach.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Qualifications
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
Excellent written and verbal communication skills.
Demonstrated proactive approaches to problem-solving with strong decision-making capability.
Interest and aptitude for growing into increasing responsibility for GFE social media presence.
Emotional Maturity
Highly flexible in approach, recognizing that dealing with unpredictability and change will be an ongoing part of the job.
Highly resourceful team-player, with the ability to also be extremely effective independently.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Forward thinker who actively seeks opportunities and proposes solutions.
Education and Experience
Bachelor's degree required.
Demonstrated effectiveness in the workplace. 1-3 years’ experience supporting dynamic teams, ideally in the nonprofit space.
Experience and interest in internal and external communications, partnership development and fund development.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, web and social media platforms.
Experienced in Creative Cloud platforms such as Photoshop and Premiere Pro, and knows basic css/html.
Strong ability and willingness to learn new technologies.
Compensation
GFE offers competitive compensation, an excellent benefits package (including fully paid health insurance and a generous employer retirement contribution), and a collegial, casual and flexible work environment. We have operated in a remote work environment for several years and will continue to do so in the future.
To Apply
To apply, please submit an updated resume and a detailed cover letter addressing why you are interested in the mission of Grantmakers for Education and the executive assistant role specifically to jobs@edfunders.org. Applications are reviewed on a rolling basis and the role will be open until filled.
Grantmakers for Education is an equal opportunity employer and strongly encourages applications from people of color, persons with disabilities, women, and LGBTQ+, and other underrepresented applicants. Our organization acknowledges that not everyone experiences the same barriers to success in the workplace, and we are committed to supporting the advancement of people of color in the workplace.
Diversity, equity and inclusion are key values for Grantmakers for Education. These values allow our board, staff and members to be their best selves and experience the richness of our collective strength. It is through this strength that we increase our individual and organizational capacity to achieve our vision for an inclusive society by supporting an equitable education system. Successful candidates will commit to an equitable and inclusive workplace, including but not limited to: racial equity, accessibility for individuals with disabilities, use of gender inclusive language, and cultural sensitivity.
Full Time
Program and Communications Assistant
Grantmakers for Education (GFE) is seeking a professional program and communications assistant who is highly detail-oriented, creative and committed to helping us achieve our purpose of strengthening philanthropy to improve outcomes and expand opportunities for all learners.
Our Organization
The mission of Grantmakers for Education is to improve outcomes for all learners by serving as a trusted partner for all education philanthropists as they adapt to the changes impacting our world. GFE brings together hundreds of private and public philanthropies committed to improving public education, including closing the achievement gap for students from all backgrounds, improving teaching and leadership and fostering innovation and new models for learning. We provide a forum for interaction and engagement for our members that builds upon and deepens the impacts of their individual investments by enhancing their knowledge about effective education strategies and high-impact grantmaking strategies.
It is an exciting and inspiring time to join our team as we position the organization to exceed the expectations and needs of its members and continue to develop programs and services that focus on the most critical education matters ahead.
GFE offers a culture of committed team members working toward a common cause, competitive salary and benefits options, and generous vacation policies. While our workplace is virtual, we function as a supportive and coordinated team.
For more information about our work and results, please visit https://edfunders.org/ .
Job Description
The program and communications assistant provides administrative support to the program and communications teams. The position reports to the senior program manager, and is part of a team led by the director of program strategy and effectiveness. Approximately 80% of the role will focus on program support; 20% of the role will focus on communications support, under the direction of the senior communications manager.
The program and communications assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, attention to detail, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The program and communications assistant will have the ability to work independently on projects from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Roles and Responsibilities
Program Support
Conducts research on best practices, tools, and technologies to be considered for implementation within GFE programs.
Leads the planning and implementation of programs as assigned by the executive director, director of program design and effectiveness, or senior program manager
Plans, schedules, and leads prep calls and other logistical efforts for programs where needed.
Assists with the creation and management of project work plans.
Manages the programs inbox.
Creates and manages databases to organize program processes, monitor progress, and support planning and execution.
Prepares program materials as assigned such as PowerPoint decks, presentations and talking points.
Communications Support
Engages in planning, tracking and analysis for a variety of communication functions including social media.
Drafts communications.
Makes updates to websites.
Edits images and videos.
General Support
Completes a broad variety of detailed administrative tasks.
Manages a variety of special projects as needed.
Completes critical aspects of deliverables with a hands-on approach.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Qualifications
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
Excellent written and verbal communication skills.
Demonstrated proactive approaches to problem-solving with strong decision-making capability.
Interest and aptitude for growing into increasing responsibility for GFE social media presence.
Emotional Maturity
Highly flexible in approach, recognizing that dealing with unpredictability and change will be an ongoing part of the job.
Highly resourceful team-player, with the ability to also be extremely effective independently.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Forward thinker who actively seeks opportunities and proposes solutions.
Education and Experience
Bachelor's degree required.
Demonstrated effectiveness in the workplace. 1-3 years’ experience supporting dynamic teams, ideally in the nonprofit space.
Experience and interest in internal and external communications, partnership development and fund development.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, web and social media platforms.
Experienced in Creative Cloud platforms such as Photoshop and Premiere Pro, and knows basic css/html.
Strong ability and willingness to learn new technologies.
Compensation
GFE offers competitive compensation, an excellent benefits package (including fully paid health insurance and a generous employer retirement contribution), and a collegial, casual and flexible work environment. We have operated in a remote work environment for several years and will continue to do so in the future.
To Apply
To apply, please submit an updated resume and a detailed cover letter addressing why you are interested in the mission of Grantmakers for Education and the executive assistant role specifically to jobs@edfunders.org. Applications are reviewed on a rolling basis and the role will be open until filled.
Grantmakers for Education is an equal opportunity employer and strongly encourages applications from people of color, persons with disabilities, women, and LGBTQ+, and other underrepresented applicants. Our organization acknowledges that not everyone experiences the same barriers to success in the workplace, and we are committed to supporting the advancement of people of color in the workplace.
Diversity, equity and inclusion are key values for Grantmakers for Education. These values allow our board, staff and members to be their best selves and experience the richness of our collective strength. It is through this strength that we increase our individual and organizational capacity to achieve our vision for an inclusive society by supporting an equitable education system. Successful candidates will commit to an equitable and inclusive workplace, including but not limited to: racial equity, accessibility for individuals with disabilities, use of gender inclusive language, and cultural sensitivity.
Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.
The CTMS Program Office is a tri-institutional office housed within the Fred Hutch Research Administration department providing implementation and operational support services for the OnCore Clinical Trial Management System (CTMS) that is jointly managed by the Fred Hutch, the University of Washington (UW) and the Seattle Cancer Care Alliance (SCCA.)
The CTMS Clinical Reseach Calendar Analyst position is a high-value, high-impact role within the CTMS team that is currently in the process of implementing the OnCore CTMS to more than 100 study teams across UW, Fred Hutch and SCCA.
At the outset this role will support the CTMS Implementation Project and then transition into CTMS Operations.
Responsibilities
As a key member of the CTMS team, this position works extensively with coverage analysis specialists, budget specialists, clinical research coordinators, principal investigators, various stakeholders of UW, Fred Hutch and SCCA, to assist with building of calendars in accordance with the protocol document and budgets in the OnCore Clinical Trials Management System (CTMS).
Responsibilities:
Build and configure electronic study calendars for clinical trial data capture in accordance with the terms of the protocol
Stay up to date on all new and evolving institutional changes as they relate to policy, pricing, budgeting, etc. for clinical trial data captured in OnCore
Develop prioritization schema to aid in workload management for calendar and budget build tasks
Perform system testing as directed and quality control of application functionality during application upgrades
Assist the help desk to support current customers who encounter problems or have questions
Collaborate with direct supervisor, coverage analysis team, budget team, clinical research team, project managers, health system representatives, consultants and vendors to ensure overall completion of goals, schedules, and deadline
Other duties as assigned
Qualifications
Bachelor’s degree required; preferably in Clinical Research, Science, Health Sciences, Math or Computer Information Systems
Attention to detail and analytical mindset
Quick and engaged learning skills; curiosity
Comfortable with ambiguity and ability to ask good questions to clarify understanding
Ability to communicate effectively, both in writing and orally
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution
Outstanding customer service skills
Preferred Qualifications:
4-6 months experience in clinical research
Experience in building calendars with OnCore at a research center
Experience with CTMS or financial data systems in support of clinical research
Experience reading and interpreting clinical research protocol
Demonstrated knowledge of study design criteria, randomization processes, clinical and bio-specimen terms used in research studies, and scientific and medical concepts and terminology.
Knowledge of Federal and Institutional confidentiality policies applicable to electronic databases containing protected health information and data collected specifically for research.
Knowledge of medical billing terms and research billing operations for industry, institutional and national group -sponsored research
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.
Full Time
Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.
The CTMS Program Office is a tri-institutional office housed within the Fred Hutch Research Administration department providing implementation and operational support services for the OnCore Clinical Trial Management System (CTMS) that is jointly managed by the Fred Hutch, the University of Washington (UW) and the Seattle Cancer Care Alliance (SCCA.)
The CTMS Clinical Reseach Calendar Analyst position is a high-value, high-impact role within the CTMS team that is currently in the process of implementing the OnCore CTMS to more than 100 study teams across UW, Fred Hutch and SCCA.
At the outset this role will support the CTMS Implementation Project and then transition into CTMS Operations.
Responsibilities
As a key member of the CTMS team, this position works extensively with coverage analysis specialists, budget specialists, clinical research coordinators, principal investigators, various stakeholders of UW, Fred Hutch and SCCA, to assist with building of calendars in accordance with the protocol document and budgets in the OnCore Clinical Trials Management System (CTMS).
Responsibilities:
Build and configure electronic study calendars for clinical trial data capture in accordance with the terms of the protocol
Stay up to date on all new and evolving institutional changes as they relate to policy, pricing, budgeting, etc. for clinical trial data captured in OnCore
Develop prioritization schema to aid in workload management for calendar and budget build tasks
Perform system testing as directed and quality control of application functionality during application upgrades
Assist the help desk to support current customers who encounter problems or have questions
Collaborate with direct supervisor, coverage analysis team, budget team, clinical research team, project managers, health system representatives, consultants and vendors to ensure overall completion of goals, schedules, and deadline
Other duties as assigned
Qualifications
Bachelor’s degree required; preferably in Clinical Research, Science, Health Sciences, Math or Computer Information Systems
Attention to detail and analytical mindset
Quick and engaged learning skills; curiosity
Comfortable with ambiguity and ability to ask good questions to clarify understanding
Ability to communicate effectively, both in writing and orally
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution
Outstanding customer service skills
Preferred Qualifications:
4-6 months experience in clinical research
Experience in building calendars with OnCore at a research center
Experience with CTMS or financial data systems in support of clinical research
Experience reading and interpreting clinical research protocol
Demonstrated knowledge of study design criteria, randomization processes, clinical and bio-specimen terms used in research studies, and scientific and medical concepts and terminology.
Knowledge of Federal and Institutional confidentiality policies applicable to electronic databases containing protected health information and data collected specifically for research.
Knowledge of medical billing terms and research billing operations for industry, institutional and national group -sponsored research
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.
California Academy of Sciences
55 Music Concourse Drive San Francisco, California
We hope you are inspired by what we do and are excited to contribute to our mission. The Academy is looking for candidates who do great work, and we know they may come from a number of different backgrounds and experiences. We encourage you to apply even if you do not believe you meet every one of the qualifications for the position.
POSITION SUMMARY: The California Academy of Sciences is looking for an Associate Accountant to be a key member of the Accounting team. We are seeking a team member who is ready to learn, grow, and contribute to our organization. You will participate in various areas of the accounting process including accounts receivable, month-end close, regulatory filings, and financial statement reporting.
Everything we do in the accounting department is focused on providing valuable insight to our internal business partners. The way we provide insight and support is by delivering timely and accurate financial information, building trust that fosters collaborative relationships, and anticipating and responding to the needs of the Academy.
ESSENTIAL DUTIES AND FUNCTIONS: To perform this job successfully, an individual will be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions.
Record journal entries timely and prepare supporting schedules to ensure a clean audit trail for all manual journal entries
Prepare account analyses and reconciliations in accordance with company guidelines
Research or analyze variances as compared to budget and prior year
Analyze financial statement items
Prepare management reports
Develop working relationships with fellow team members and business partners and serve as first point of contact for business partners
Prepare working papers for audit support
Participate in the documentation of accounting process narratives
Assist in process improvement projects
Attend to ad-hoc requests
Work required overtime during the close process and well as to meet project deadlines
Follow all Academy safety regulations
Other duties as assigned
MINIMUM QUALIFICATIONS: The qualifications listed below are representative of the knowledge, skill, and/or ability required or preferred.
EXPERIENCE and/or EDUCATION: A qualified candidate will have a combination of the following experience and/or equivalent education:
Degree in Business with concentration in Accounting, working toward passing the CPA exam
Minimum GPA of 3.0
0-3 years of relevant accounting experience
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of Excel
Strong grasp of fundamental accounting concepts
Basic knowledge of Generally Accepted Accounting Principles (GAAP)
Ability to work as part of a team or collaborate well with colleagues toward mutual goals
Ability to work efficiently and communicate with staff, cross-functional teams and external customers from different backgrounds, identities and experiences
Ability to bring new ideas, create inventive solutions and find efficiencies to transform manually or detailed processes
LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups or individuals. Bilingual (spoken and/or written) in Spanish, Cantonese, Mandarin, or other non-English language preferred but not necessary.
PHYSICAL DEMANDS & WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, sit, walk, reach with hands and arms, and talk or hear. Must be able to lift 50 lbs. Must be able to perform repetitive motions 95% of the time.
In observance of the latest guidelines from local and state public health authorities, the Academy is temporarily closed to the public. While this position would normally be expected to work in the Academy offices with the rest of the Accounting team, under current operations the position is expected to be primarily remote through June 2021.
APPLICATION INSTRUCTIONS: Please submit your cover letter and resume online at our Career site. Note that the recruitment timeline for positions vary and depend on many factors, so it is impossible to accurately predict when a position will close. We appreciate your patience during this process. No phone calls please.
The California Academy of Sciences will give full consideration for employment to all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).
The California Academy of Sciences is an Equal Opportunity Employer and is committed to ensure that all employees and applicants receive equal consideration and treatment, regardless of race, color, creed, gender (including gender identity or gender expression), religion, marital or domestic partner status, age, place of birth, national origin or ancestry, physical, mental or medical disability, height or weight, sex, sexual orientation, citizenship, military service status, veteran status, or any other characteristic protected by state or federal law or local ordinance.
Full Time
We hope you are inspired by what we do and are excited to contribute to our mission. The Academy is looking for candidates who do great work, and we know they may come from a number of different backgrounds and experiences. We encourage you to apply even if you do not believe you meet every one of the qualifications for the position.
POSITION SUMMARY: The California Academy of Sciences is looking for an Associate Accountant to be a key member of the Accounting team. We are seeking a team member who is ready to learn, grow, and contribute to our organization. You will participate in various areas of the accounting process including accounts receivable, month-end close, regulatory filings, and financial statement reporting.
Everything we do in the accounting department is focused on providing valuable insight to our internal business partners. The way we provide insight and support is by delivering timely and accurate financial information, building trust that fosters collaborative relationships, and anticipating and responding to the needs of the Academy.
ESSENTIAL DUTIES AND FUNCTIONS: To perform this job successfully, an individual will be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions.
Record journal entries timely and prepare supporting schedules to ensure a clean audit trail for all manual journal entries
Prepare account analyses and reconciliations in accordance with company guidelines
Research or analyze variances as compared to budget and prior year
Analyze financial statement items
Prepare management reports
Develop working relationships with fellow team members and business partners and serve as first point of contact for business partners
Prepare working papers for audit support
Participate in the documentation of accounting process narratives
Assist in process improvement projects
Attend to ad-hoc requests
Work required overtime during the close process and well as to meet project deadlines
Follow all Academy safety regulations
Other duties as assigned
MINIMUM QUALIFICATIONS: The qualifications listed below are representative of the knowledge, skill, and/or ability required or preferred.
EXPERIENCE and/or EDUCATION: A qualified candidate will have a combination of the following experience and/or equivalent education:
Degree in Business with concentration in Accounting, working toward passing the CPA exam
Minimum GPA of 3.0
0-3 years of relevant accounting experience
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of Excel
Strong grasp of fundamental accounting concepts
Basic knowledge of Generally Accepted Accounting Principles (GAAP)
Ability to work as part of a team or collaborate well with colleagues toward mutual goals
Ability to work efficiently and communicate with staff, cross-functional teams and external customers from different backgrounds, identities and experiences
Ability to bring new ideas, create inventive solutions and find efficiencies to transform manually or detailed processes
LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups or individuals. Bilingual (spoken and/or written) in Spanish, Cantonese, Mandarin, or other non-English language preferred but not necessary.
PHYSICAL DEMANDS & WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, sit, walk, reach with hands and arms, and talk or hear. Must be able to lift 50 lbs. Must be able to perform repetitive motions 95% of the time.
In observance of the latest guidelines from local and state public health authorities, the Academy is temporarily closed to the public. While this position would normally be expected to work in the Academy offices with the rest of the Accounting team, under current operations the position is expected to be primarily remote through June 2021.
APPLICATION INSTRUCTIONS: Please submit your cover letter and resume online at our Career site. Note that the recruitment timeline for positions vary and depend on many factors, so it is impossible to accurately predict when a position will close. We appreciate your patience during this process. No phone calls please.
The California Academy of Sciences will give full consideration for employment to all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).
The California Academy of Sciences is an Equal Opportunity Employer and is committed to ensure that all employees and applicants receive equal consideration and treatment, regardless of race, color, creed, gender (including gender identity or gender expression), religion, marital or domestic partner status, age, place of birth, national origin or ancestry, physical, mental or medical disability, height or weight, sex, sexual orientation, citizenship, military service status, veteran status, or any other characteristic protected by state or federal law or local ordinance.
Overview
Responsible for providing a variety of clerical duties for the Grounds department in Facilities. • Schedules and deploys workforce and ensures adequate staff coverage for assigned Getty functions or programs at multiple locations, and/or external clients. Documents and may assist in developing scheduling procedures. • Schedules safety and other training events as needed for departmental workforce, ensuring required training frequency is achieved. • Schedules contractor services in coordination with Department Head and Grounds Supervisors. Duties may include communicating with contractors to confirm contractor workforce deployment • Prepares daily deployment sheets showing the assignments and duty status of staff on shifts, filling required posts as needed and recording absences. • Compiles statistics and creates reports of various aspects of workforce delopment as requested. • Maintains records of overtime requests and assignments. • Coordinates activities with other internal and external clients via correspondence, phone calls, meetings etc. • Works on a variety of complex assignments. • Responsible for providing general clerical duties for a department, program or project team.
Responsibilities
• Scheduling - manage/data entry WorkForce for Supervisors: crew vacation, sick, per, AQMD, etc requests, holiday scheduling, any reporting / resident expert on WorkForce; collect, assemble and record paperwork • Schedule for crew & office: safety, vehicle/equipment, contractor projects, deliveries, computer & other trainings, Health (CPR, wellness fairs), HR (Vanguard, benefits), Getty events (All-staff video, DEI sessions/taskforce), and daily/weekly reminders to crew • Draft full crew schedules for normal operations, holiday times and emergency response schedules. • Basic office admin support: communicate to crew (copying, preparing, distributing, verbal, phone calling during emergency response) • Assist in various database tasks: training, vehicle (+fire extinguishers and first aid kits) status, chemical, tool & equipment inventory / involves inspecting, recording and data entry • Misc office support
Apply Here: https://www.click2apply.net/1wg4Mnhj46jRhO5zcmE7N 126772683
Full Time
Overview
Responsible for providing a variety of clerical duties for the Grounds department in Facilities. • Schedules and deploys workforce and ensures adequate staff coverage for assigned Getty functions or programs at multiple locations, and/or external clients. Documents and may assist in developing scheduling procedures. • Schedules safety and other training events as needed for departmental workforce, ensuring required training frequency is achieved. • Schedules contractor services in coordination with Department Head and Grounds Supervisors. Duties may include communicating with contractors to confirm contractor workforce deployment • Prepares daily deployment sheets showing the assignments and duty status of staff on shifts, filling required posts as needed and recording absences. • Compiles statistics and creates reports of various aspects of workforce delopment as requested. • Maintains records of overtime requests and assignments. • Coordinates activities with other internal and external clients via correspondence, phone calls, meetings etc. • Works on a variety of complex assignments. • Responsible for providing general clerical duties for a department, program or project team.
Responsibilities
• Scheduling - manage/data entry WorkForce for Supervisors: crew vacation, sick, per, AQMD, etc requests, holiday scheduling, any reporting / resident expert on WorkForce; collect, assemble and record paperwork • Schedule for crew & office: safety, vehicle/equipment, contractor projects, deliveries, computer & other trainings, Health (CPR, wellness fairs), HR (Vanguard, benefits), Getty events (All-staff video, DEI sessions/taskforce), and daily/weekly reminders to crew • Draft full crew schedules for normal operations, holiday times and emergency response schedules. • Basic office admin support: communicate to crew (copying, preparing, distributing, verbal, phone calling during emergency response) • Assist in various database tasks: training, vehicle (+fire extinguishers and first aid kits) status, chemical, tool & equipment inventory / involves inspecting, recording and data entry • Misc office support
Apply Here: https://www.click2apply.net/1wg4Mnhj46jRhO5zcmE7N 126772683
Salk Institute for Biological Studies
10010 North Torrey Pines Road San Diego, CA
POSITION SUMMARY
This position is responsible for processing bi-weekly and semi-monthly payroll cycles. This includes balancing all earnings and deduction totals. Inspecting automated system output such as payroll registers and reports and determining and correcting out-of-balance conditions. Supervision is received from the Payroll Senior Accountant who reviews the work for attainment of objectives and adherence to policy; however, the employee is expected to exercise considerable initiative and judgement in planning and carrying out assignments. Works closely with all levels of the Salk community. Ensures confidentiality of information and sensitive documents by following operational procedures, exercising sound judgement and adhering to the confidentiality policy.
ESSENTIAL FUNCTIONS
(75%) – Payroll processing
Process in-house bi-weekly and semi-monthly payroll.
Run payroll calculation process, review all output, make necessary changes prior to closing payroll.
Print payroll checks and sort for delivery to laboratories and departments.
Review daily PARs. Calculate and enter required retroactive amounts and other changes into the payroll system.
Enter garnishments into the payroll system.
Review time management audit reports as needed; contact employees about possible errors/corrections needed; enter adjustments.
Enter tax exemptions for nonresident aliens.
Process manual checks as needed.
Obtains and tracks post-payroll (late) timesheet submissions and approvals.
Process Positive Pay exception reports from the bank when necessary.
Record and reconcile “NTS-No Timesheet” hours and reversals.
Research payroll issues, inconsistencies or other variances. Documents findings.
Respond to personnel at all levels of the organization regarding payroll matters.
Prepare Nth Reports after each bi-weekly and semi-monthly payroll.
(20%) – Auditing
Audit data entry by Human Resources to ensure all input is correct and will result in accurate payroll, worker’s comp and deduction calculations.
(5%) – Other projects/duties as assigned
EXPERIENCE
Required:
+ 2 years of payroll processing experience with an in-house payroll system.
Preferred:
Minimum of six months general accounting.
EDUCATION
Required
Associates degree or equivalent combination of education and related work experience.
SKILLS AND ABILITIES
Required
Detailed knowledge of FLSA, as well as federal and California wage and hour laws.
Knowledge of current payroll, labor, and tax regulations and practices.
Excellent organizational, analytical, time management and multi-tasking skills.
Strong attention to detail.
Ability to work against inflexible deadlines with frequent interruptions.
Excellent verbal and written communication skills appropriate for interaction with a broad array of individuals. Interpersonal skills must include tact, good judgement, diplomacy, and flexibility to relate to diverse scientific research staff, faculty, executive management, administrative staff, and external contacts.
Proficiency in Microsoft Office Outlook, Word, and Excel.
Knowledge of complex in-house computerized payroll systems. Preferably combined HR/Payroll systems.
SPECIAL CONDITIONS OF EMPLOYMENT
Must be willing to work in an animal-related research environment.
Must be willing to sign confidentiality agreement.
Satisfactory completion of the Institute’s background investigation.
PHYSICAL REQUIREMENTS
This position requires constant adjusting focus, grasping, handling, seeing, sitting, touching/feeling, reading and working inside.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Full Time
POSITION SUMMARY
This position is responsible for processing bi-weekly and semi-monthly payroll cycles. This includes balancing all earnings and deduction totals. Inspecting automated system output such as payroll registers and reports and determining and correcting out-of-balance conditions. Supervision is received from the Payroll Senior Accountant who reviews the work for attainment of objectives and adherence to policy; however, the employee is expected to exercise considerable initiative and judgement in planning and carrying out assignments. Works closely with all levels of the Salk community. Ensures confidentiality of information and sensitive documents by following operational procedures, exercising sound judgement and adhering to the confidentiality policy.
ESSENTIAL FUNCTIONS
(75%) – Payroll processing
Process in-house bi-weekly and semi-monthly payroll.
Run payroll calculation process, review all output, make necessary changes prior to closing payroll.
Print payroll checks and sort for delivery to laboratories and departments.
Review daily PARs. Calculate and enter required retroactive amounts and other changes into the payroll system.
Enter garnishments into the payroll system.
Review time management audit reports as needed; contact employees about possible errors/corrections needed; enter adjustments.
Enter tax exemptions for nonresident aliens.
Process manual checks as needed.
Obtains and tracks post-payroll (late) timesheet submissions and approvals.
Process Positive Pay exception reports from the bank when necessary.
Record and reconcile “NTS-No Timesheet” hours and reversals.
Research payroll issues, inconsistencies or other variances. Documents findings.
Respond to personnel at all levels of the organization regarding payroll matters.
Prepare Nth Reports after each bi-weekly and semi-monthly payroll.
(20%) – Auditing
Audit data entry by Human Resources to ensure all input is correct and will result in accurate payroll, worker’s comp and deduction calculations.
(5%) – Other projects/duties as assigned
EXPERIENCE
Required:
+ 2 years of payroll processing experience with an in-house payroll system.
Preferred:
Minimum of six months general accounting.
EDUCATION
Required
Associates degree or equivalent combination of education and related work experience.
SKILLS AND ABILITIES
Required
Detailed knowledge of FLSA, as well as federal and California wage and hour laws.
Knowledge of current payroll, labor, and tax regulations and practices.
Excellent organizational, analytical, time management and multi-tasking skills.
Strong attention to detail.
Ability to work against inflexible deadlines with frequent interruptions.
Excellent verbal and written communication skills appropriate for interaction with a broad array of individuals. Interpersonal skills must include tact, good judgement, diplomacy, and flexibility to relate to diverse scientific research staff, faculty, executive management, administrative staff, and external contacts.
Proficiency in Microsoft Office Outlook, Word, and Excel.
Knowledge of complex in-house computerized payroll systems. Preferably combined HR/Payroll systems.
SPECIAL CONDITIONS OF EMPLOYMENT
Must be willing to work in an animal-related research environment.
Must be willing to sign confidentiality agreement.
Satisfactory completion of the Institute’s background investigation.
PHYSICAL REQUIREMENTS
This position requires constant adjusting focus, grasping, handling, seeing, sitting, touching/feeling, reading and working inside.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
FMI’s Leadership and Organizational Development practice is seeking a dedicated, driven individual with a passion for project management and an interest in organizational and leadership development. In this exciting, fast-paced role, you will be involved in coordinating multiple work streams and projects tied to a large, complex client organization. Projects and work streams will mostly be focused on improving leadership, organization and team effectiveness through facilitated workshops, organizational and individual assessments, data analysis and report writing. The Project Coordinator’s role will be largely focused on ensuring the various work streams progress smoothly and effectively and exceed the client’s expectations.
This paid, part-time role requires a commitment of 25-30 hours per week and will be based in our Denver office located in Cherry Creek. Remote candidates will be considered.
As an LOD Part-time, Project Coordinator, you will :
Support the lead Project Manager to perform project management functions including planning, organizing, and coordinating project resources for a large client account
Gain expertise in working with cutting edge high performing senior leadership teams
Join a team of consultants on a single, large client account, learning the ins and outs of the client’s business, and supporting the internal consulting team to reach major client milestones
Learn valuable instructional design skills and utilize them to develop new content (presentations, facilitator scripts, activities) to assist consultants on training and consulting engagements
Gain valuable exposure to a fast-paced consulting firm and insight into what it takes to be successful in the world of consulting
Responsibilities
Planning, organizing, motivating, and coordinating all project resources under the direction of the lead Project Manager
Analyzing both qualitative and quantitative organization-specific data to gain a deep understanding of the inner workings of large organizations and develop reports for clients
Developing client-facing tools for the internal consulting team to track progress against major client milestones
Creating presentations and facilitator scripts to be used in consulting engagements
Researching the latest leadership topics and trends relevant to the client account, and integrate relevant research into consulting content
Qualifications
Master’s or Ph.D. degree in Business, Project Management or related field
Passionate about leadership development and leadership trends
Project management orientation with a superior ability to prioritize effectively
Strong attention to detail
Excellent, client-centric communication skills
Proficient in conducting basic research
Exceptional writing skills
Ability to create compelling graphics and visuals using Microsoft Office Suite
Ability to deal with ambiguity
Strong analytical skills
Fluent in English (Writing, Speaking, Listening)
Part Time
FMI’s Leadership and Organizational Development practice is seeking a dedicated, driven individual with a passion for project management and an interest in organizational and leadership development. In this exciting, fast-paced role, you will be involved in coordinating multiple work streams and projects tied to a large, complex client organization. Projects and work streams will mostly be focused on improving leadership, organization and team effectiveness through facilitated workshops, organizational and individual assessments, data analysis and report writing. The Project Coordinator’s role will be largely focused on ensuring the various work streams progress smoothly and effectively and exceed the client’s expectations.
This paid, part-time role requires a commitment of 25-30 hours per week and will be based in our Denver office located in Cherry Creek. Remote candidates will be considered.
As an LOD Part-time, Project Coordinator, you will :
Support the lead Project Manager to perform project management functions including planning, organizing, and coordinating project resources for a large client account
Gain expertise in working with cutting edge high performing senior leadership teams
Join a team of consultants on a single, large client account, learning the ins and outs of the client’s business, and supporting the internal consulting team to reach major client milestones
Learn valuable instructional design skills and utilize them to develop new content (presentations, facilitator scripts, activities) to assist consultants on training and consulting engagements
Gain valuable exposure to a fast-paced consulting firm and insight into what it takes to be successful in the world of consulting
Responsibilities
Planning, organizing, motivating, and coordinating all project resources under the direction of the lead Project Manager
Analyzing both qualitative and quantitative organization-specific data to gain a deep understanding of the inner workings of large organizations and develop reports for clients
Developing client-facing tools for the internal consulting team to track progress against major client milestones
Creating presentations and facilitator scripts to be used in consulting engagements
Researching the latest leadership topics and trends relevant to the client account, and integrate relevant research into consulting content
Qualifications
Master’s or Ph.D. degree in Business, Project Management or related field
Passionate about leadership development and leadership trends
Project management orientation with a superior ability to prioritize effectively
Strong attention to detail
Excellent, client-centric communication skills
Proficient in conducting basic research
Exceptional writing skills
Ability to create compelling graphics and visuals using Microsoft Office Suite
Ability to deal with ambiguity
Strong analytical skills
Fluent in English (Writing, Speaking, Listening)
The J. Paul Getty Trust
Los Angeles, California,United States, 90049
Overview
Seeking a highly organized professional to serve as Executive Assistant to the Director of the Getty Foundation and oversee day-to-day operations for the director's office, including complex travel and scheduling arrangements, internal and external communications, and information management. The Executive Assistant serves as a representative of the director while interacting with individuals at all levels of the organization, as well as high-level external contacts, and develops effective working relationships with colleagues across the Getty. In all work, the Executive Assistant manages and accesses confidential material; sensitivity, discretion, professionalism, and sound judgement are required.
Responsibilities
A core responsibility is management of a complex executive calendar, which involves competing requests and multiple scheduling priorities.
The Executive Assistant is responsible for management of information for the director's office. This entails maintaining records, in all formats, for ease of access and according to institutional records management policies. Work will regularly involve records of enduring value that document the organization's history; care must be taken to preserve such documents and the intellectual property of the Getty. Additionally, the Executive Assistant will track inquiries received by the director via email, phone, and mail to be sure they are addressed in a timely manner.
The Executive Assistant is responsible for all aspects of the director's many and complicated international business travel arrangements. In preparation for the director's meetings and business trips, the Executive Assistant will compile relevant information and background materials and, following trips, will swiftly prepare accurate expense reports in compliance with Getty policies.
The Executive Assistant is responsible for development of general communications, on behalf of the director. This includes drafting and proofreading business correspondence to senior and executive-level colleagues inside and outside the organization. The Executive Assistant may also assist in development and preparation of reports, publications, and presentations.
Additionally, the Executive Assistant is also responsible for the administration of contracts, tracking of the departmental budget, procuring supplies for the director's office, implementing special projects, as requested by the director, and performing other duties as assigned.
Qualifications
Bachelor's degree and a minimum of 7 years of experience, including demonstrated experience providing executive-level support, are required.
Apply Here
PI124829107
Full Time
Overview
Seeking a highly organized professional to serve as Executive Assistant to the Director of the Getty Foundation and oversee day-to-day operations for the director's office, including complex travel and scheduling arrangements, internal and external communications, and information management. The Executive Assistant serves as a representative of the director while interacting with individuals at all levels of the organization, as well as high-level external contacts, and develops effective working relationships with colleagues across the Getty. In all work, the Executive Assistant manages and accesses confidential material; sensitivity, discretion, professionalism, and sound judgement are required.
Responsibilities
A core responsibility is management of a complex executive calendar, which involves competing requests and multiple scheduling priorities.
The Executive Assistant is responsible for management of information for the director's office. This entails maintaining records, in all formats, for ease of access and according to institutional records management policies. Work will regularly involve records of enduring value that document the organization's history; care must be taken to preserve such documents and the intellectual property of the Getty. Additionally, the Executive Assistant will track inquiries received by the director via email, phone, and mail to be sure they are addressed in a timely manner.
The Executive Assistant is responsible for all aspects of the director's many and complicated international business travel arrangements. In preparation for the director's meetings and business trips, the Executive Assistant will compile relevant information and background materials and, following trips, will swiftly prepare accurate expense reports in compliance with Getty policies.
The Executive Assistant is responsible for development of general communications, on behalf of the director. This includes drafting and proofreading business correspondence to senior and executive-level colleagues inside and outside the organization. The Executive Assistant may also assist in development and preparation of reports, publications, and presentations.
Additionally, the Executive Assistant is also responsible for the administration of contracts, tracking of the departmental budget, procuring supplies for the director's office, implementing special projects, as requested by the director, and performing other duties as assigned.
Qualifications
Bachelor's degree and a minimum of 7 years of experience, including demonstrated experience providing executive-level support, are required.
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PI124829107
Student Success Coordinator Ohlone College
Ideal Candidate Statement Ideal candidate will be able to: 1. Collaborate with general counselors to identify key resources and information for students identified for Student Success and Support Programs follow-up. Use Colleague/Informer/Starfish to gather and analyze student data. 2. Configure, maintain, and monitor the campus Early Alert system and direct faculty/student requests to appropriate resources (counselors, administrators, Director of tutoring, financial aid, etc). Work with IT to communicate and troubleshoot issues with the Early Alert system. 3. Maintain and update a variety of records and documents relating to Student Success and Support Programs follow-up and prepare reports (statistical and narrative) of related activities. 4. Communicate with other administrators, personnel and faculty to coordinate activities and programs, resolve issues and conflicts and exchange information; support staff and faculty in providing success and student services information at a variety of on-campus locations. 5. Follow-up with students, instructors, special population staff, tutors, Learning Centers, and various Student Success and Support Program staff, etc. to ensure students are aware of and have access to campus support services. 6. Run various processes in Colleague/Informer (i.e. Registration Readiness Dashboard Update (monthly) and the Academic Standing process in Colleague/Informer (after the fall and spring terms). 7. Communicate (email, phone, and face to face) with students regarding academic standing status as it relates to state financial aid eligibility. 8. Train and provide work direction to student workers and support staff. 9. Develop, design and implement initiatives that support student success such as programs, services, and workshops. Schedule classroom visits and conduct presentations, as needed each semester. 10. Operate a computer and assigned software programs; operate other office equipment as assigned.
Job Description Summary BASIC FUNCTION: Under direct supervision of the Dean of Counseling and Special Programs, to perform a variety of specialized duties in support of the student success plan. Will require some evening, weekend, or off-campus work.
DISTINGUISHING CHARACTERISTICS: This classification is distinguished from other classified positions with its broader responsibility for coordination in a variety of duties. This paraprofessional classification is the primary coordinator in the areas of outreach (New Student Outreach and Orientation) and in-reach (student success and support) programs.
SUPERVISION EXERCISED: Exercises supervision over a limited number of student employees.
Essential Duties When assigned to outreach (New Student Outreach and Orientation):
• Maintain relationships and ongoing communication with local high schools (administrators, counselors and career specialists).
• Support Ohlone College staff/faculty to provide recruitment information at various off-campus events.
• Coordinate outreach to local high schools by scheduling/planning high school visits, application workshops and campus tours; plan Ohlone’s annual High School Conference and serve as the campus liaison for the Fremont/Newark College Night.
• Coordinate all aspects of the Orientation Program in consultation with Counseling Faculty including: Freshman Orientation Days, on and off-site orientations, parent orientation and Welcome Days; and scheduling counselors and Peer Mentors as required for these activities.
• Coordinate and/or support orientations for new students.
• Coordinate the Peer Mentor Program by overseeing the selection, hiring, training and scheduling of all of the Peer Mentors.
• Coordinate all on-campus tours for potential students.
• Oversee and coordinate with web team and consult with the Counseling Faculty to update Ohlone webpages relating to orientation, outreach and the Peer Mentor program.
• Assist with ongoing assessment, research and program review in consultation with the Counseling faculty for orientation, outreach and Peer Mentor programs.
• Work with Admissions, the Counseling Department and IT staff to insure that orientation data (including, but not limited to, participation and/or exemption, and completion of initial Education Plan) is properly uploaded into ERP system.
• Research, develop and maintain specialized statistical and operational reports.
• Respond to in-person and email inquiries regarding orientation and outreach programs, and direct to individuals and departments as appropriate.
• Answer phone line and respond to voicemails. When assigned to in-reach (Student Success and Support Programs Follow-up):
• Work with counselors to identify key information for students identified for Student Success and Support Programs follow-up. Use Colleague/Informer to gather and analyze student data.
• Schedule class visits for counselors and conduct presentations as needed each semester.
• Follow up with instructors, Basic Skills staff, tutors, Learning Centers, various Student Success and Support Programs staff, etc. to ensure students are aware of and have access to campus support services.
• Monitor the campus Early Alert system and direct faculty/student requests to appropriate resources (counselors, administrator, Director of tutoring, financial aid, etc). Work with IT to communicate and troubleshoot issues with the Early Alert system.
• Maintain and update a variety of records and documents relating to Student Success and Support Programs follow-up and prepare reports (statistical and narrative) of related activities.
• Update websites related to Student Success and Support Programs and utilize social media to provide information about accessing Student Success and Support Program services.
• Work with assessment staff and instructors to validate placement tests on a regular cycle.
• Work with instructors and IT to identify cut scores and create appropriate coding when new classes that require placement testing are created.
• Communicate with other administrators, personnel and faculty to coordinate activities and programs, resolve issues and conflicts and exchange information; support staff and faculty in providing success and student services information at a variety of on-campus locations.
• Train and provide work direction to student workers.
• Operate a computer and assigned software programs; operate other office equipment as assigned.
• Attend and conduct a variety of meetings as assigned.
OTHER JOB RELATED DUTIES: Perform related duties and responsibilities as required.
LICENSE OR CERTIFICATE: Possession of, or ability to obtain, a valid California driver’s license and have a satisfactory driving record.
Knowledge, Skills, and Abilities Knowledge of:
• Student development theory;
• Developing and implementing student support programs;
• Planning, organization, coordination and implementation of an Early Alert program and other student success and support programs;
• Student Success program guidelines;
• Assessment test validation and reliability;
• Oral and written communication skills;
• Applicable laws, codes, regulations, policies and procedures;
• Interpersonal skills using tact, patience and courtesy;
• Large-scale event planning;
• College educational programs and courses of study;
• Programs and processes related to enrollment in higher education institutions;
• Effective recruitment, and retention tools and strategies, including social media;
• Techniques of advising, interviewing, decision making;
• Modern office procedures;
• Principles and practices of supervision and training;
• English usage, spelling, grammar and punctuation;
• Principles of data collection and report preparation;
• MS Office, Internet research and social media.
Ability to:
• Develop relationships with various constituent groups;
• Communicate clearly and concisely, both orally and in writing;
• Coordinate the activities of an effective program;
• Interpret and explain program and College policies and procedures;
• Respond to requests and inquiries from the public;
• Plan, organize, coordinate and conduct presentations to a diverse audience;
• Plan, organize, and execute program activities;
• Carry out tasks in the absence of supervision;
• Be creative, adaptable, and open to new ideas in a changing environment;
• Keep statistical records;
• Prepare clear and concise reports;
• Plan, organize, coordinate and implement aspects of the Early Alert program and other Student Success and Support Programs;
• Train and provide work direction to student workers;
• Operate a computer and assigned office equipment;
• Analyze situations accurately and adopt an effective course of action;
• Meet schedules and time lines;
• Work independently with little direction;
• Establish, maintain, and foster positive and harmonious working relationships with those contacted with in the course of work.
Skills to:
• Operate modern office equipment including computer equipment and software including database programs. Education and Experience Any combination equivalent to: bachelor’s degree in education or related field and three years experience in college student activities.
Salary Range Range 38 ($54,960 - $70,152 per year)
Foreign Transcripts Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.
Benefits Statement HEALTH AND WELFARE BENEFITS * 1. Medical, dental, vision, life insurance, EAP and LTD 2. Membership in Public Employees’ Retirement System Candidates hired on or after January 1, 2013 are subject to restrictions imposed by PEPRA) 3. Contribution to O.A.S.D.I. (Social Security) 4. Paid vacation 5. Paid sick leave 6. Paid holidays and district-paid floating personal days 7. Summer 4/10 schedule (Fridays off) 8. Longevity pay step increase based on your years of service 9. IRS Section 125 Flexible Medical Spending Plan 10. 457(b) Deferred Compensation Plan (employee contributes) 11. 403(b) Tax Shelter Annuity Plan (employee contributes) *Benefits will be prorated for positions less than 100%
Immigration Reform & Control Act of 1986 Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.”
District Statement A multi-campus single community college district, Ohlone College is located in the southern portion of the San Francisco Bay in California; serving 12,000 students per year. The District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark. Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark Campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.
EEO Statement Summary The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants.
If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.
Conditions of Employment Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts and proof of freedom from tuberculosis. In addition you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance.
To be considered for this recruitment, applicants must submit ALL of the items listed below via our new on-line applicant tracking system available by visiting: https://apptrkr.com/2022456/.
The closing date for this position is 10/27/20. The College reserves the right to modify, rescind or re-advertise this recruitment at any time. Required documents for this position include: 1. Current Resume 2. A cover letter 3. List of professional references including name, position, organization, phone number, email and their relationship to you. Please do not submit letters of references at this time. 4. Supplemental Diversity Question
Full Time
Student Success Coordinator Ohlone College
Ideal Candidate Statement Ideal candidate will be able to: 1. Collaborate with general counselors to identify key resources and information for students identified for Student Success and Support Programs follow-up. Use Colleague/Informer/Starfish to gather and analyze student data. 2. Configure, maintain, and monitor the campus Early Alert system and direct faculty/student requests to appropriate resources (counselors, administrators, Director of tutoring, financial aid, etc). Work with IT to communicate and troubleshoot issues with the Early Alert system. 3. Maintain and update a variety of records and documents relating to Student Success and Support Programs follow-up and prepare reports (statistical and narrative) of related activities. 4. Communicate with other administrators, personnel and faculty to coordinate activities and programs, resolve issues and conflicts and exchange information; support staff and faculty in providing success and student services information at a variety of on-campus locations. 5. Follow-up with students, instructors, special population staff, tutors, Learning Centers, and various Student Success and Support Program staff, etc. to ensure students are aware of and have access to campus support services. 6. Run various processes in Colleague/Informer (i.e. Registration Readiness Dashboard Update (monthly) and the Academic Standing process in Colleague/Informer (after the fall and spring terms). 7. Communicate (email, phone, and face to face) with students regarding academic standing status as it relates to state financial aid eligibility. 8. Train and provide work direction to student workers and support staff. 9. Develop, design and implement initiatives that support student success such as programs, services, and workshops. Schedule classroom visits and conduct presentations, as needed each semester. 10. Operate a computer and assigned software programs; operate other office equipment as assigned.
Job Description Summary BASIC FUNCTION: Under direct supervision of the Dean of Counseling and Special Programs, to perform a variety of specialized duties in support of the student success plan. Will require some evening, weekend, or off-campus work.
DISTINGUISHING CHARACTERISTICS: This classification is distinguished from other classified positions with its broader responsibility for coordination in a variety of duties. This paraprofessional classification is the primary coordinator in the areas of outreach (New Student Outreach and Orientation) and in-reach (student success and support) programs.
SUPERVISION EXERCISED: Exercises supervision over a limited number of student employees.
Essential Duties When assigned to outreach (New Student Outreach and Orientation):
• Maintain relationships and ongoing communication with local high schools (administrators, counselors and career specialists).
• Support Ohlone College staff/faculty to provide recruitment information at various off-campus events.
• Coordinate outreach to local high schools by scheduling/planning high school visits, application workshops and campus tours; plan Ohlone’s annual High School Conference and serve as the campus liaison for the Fremont/Newark College Night.
• Coordinate all aspects of the Orientation Program in consultation with Counseling Faculty including: Freshman Orientation Days, on and off-site orientations, parent orientation and Welcome Days; and scheduling counselors and Peer Mentors as required for these activities.
• Coordinate and/or support orientations for new students.
• Coordinate the Peer Mentor Program by overseeing the selection, hiring, training and scheduling of all of the Peer Mentors.
• Coordinate all on-campus tours for potential students.
• Oversee and coordinate with web team and consult with the Counseling Faculty to update Ohlone webpages relating to orientation, outreach and the Peer Mentor program.
• Assist with ongoing assessment, research and program review in consultation with the Counseling faculty for orientation, outreach and Peer Mentor programs.
• Work with Admissions, the Counseling Department and IT staff to insure that orientation data (including, but not limited to, participation and/or exemption, and completion of initial Education Plan) is properly uploaded into ERP system.
• Research, develop and maintain specialized statistical and operational reports.
• Respond to in-person and email inquiries regarding orientation and outreach programs, and direct to individuals and departments as appropriate.
• Answer phone line and respond to voicemails. When assigned to in-reach (Student Success and Support Programs Follow-up):
• Work with counselors to identify key information for students identified for Student Success and Support Programs follow-up. Use Colleague/Informer to gather and analyze student data.
• Schedule class visits for counselors and conduct presentations as needed each semester.
• Follow up with instructors, Basic Skills staff, tutors, Learning Centers, various Student Success and Support Programs staff, etc. to ensure students are aware of and have access to campus support services.
• Monitor the campus Early Alert system and direct faculty/student requests to appropriate resources (counselors, administrator, Director of tutoring, financial aid, etc). Work with IT to communicate and troubleshoot issues with the Early Alert system.
• Maintain and update a variety of records and documents relating to Student Success and Support Programs follow-up and prepare reports (statistical and narrative) of related activities.
• Update websites related to Student Success and Support Programs and utilize social media to provide information about accessing Student Success and Support Program services.
• Work with assessment staff and instructors to validate placement tests on a regular cycle.
• Work with instructors and IT to identify cut scores and create appropriate coding when new classes that require placement testing are created.
• Communicate with other administrators, personnel and faculty to coordinate activities and programs, resolve issues and conflicts and exchange information; support staff and faculty in providing success and student services information at a variety of on-campus locations.
• Train and provide work direction to student workers.
• Operate a computer and assigned software programs; operate other office equipment as assigned.
• Attend and conduct a variety of meetings as assigned.
OTHER JOB RELATED DUTIES: Perform related duties and responsibilities as required.
LICENSE OR CERTIFICATE: Possession of, or ability to obtain, a valid California driver’s license and have a satisfactory driving record.
Knowledge, Skills, and Abilities Knowledge of:
• Student development theory;
• Developing and implementing student support programs;
• Planning, organization, coordination and implementation of an Early Alert program and other student success and support programs;
• Student Success program guidelines;
• Assessment test validation and reliability;
• Oral and written communication skills;
• Applicable laws, codes, regulations, policies and procedures;
• Interpersonal skills using tact, patience and courtesy;
• Large-scale event planning;
• College educational programs and courses of study;
• Programs and processes related to enrollment in higher education institutions;
• Effective recruitment, and retention tools and strategies, including social media;
• Techniques of advising, interviewing, decision making;
• Modern office procedures;
• Principles and practices of supervision and training;
• English usage, spelling, grammar and punctuation;
• Principles of data collection and report preparation;
• MS Office, Internet research and social media.
Ability to:
• Develop relationships with various constituent groups;
• Communicate clearly and concisely, both orally and in writing;
• Coordinate the activities of an effective program;
• Interpret and explain program and College policies and procedures;
• Respond to requests and inquiries from the public;
• Plan, organize, coordinate and conduct presentations to a diverse audience;
• Plan, organize, and execute program activities;
• Carry out tasks in the absence of supervision;
• Be creative, adaptable, and open to new ideas in a changing environment;
• Keep statistical records;
• Prepare clear and concise reports;
• Plan, organize, coordinate and implement aspects of the Early Alert program and other Student Success and Support Programs;
• Train and provide work direction to student workers;
• Operate a computer and assigned office equipment;
• Analyze situations accurately and adopt an effective course of action;
• Meet schedules and time lines;
• Work independently with little direction;
• Establish, maintain, and foster positive and harmonious working relationships with those contacted with in the course of work.
Skills to:
• Operate modern office equipment including computer equipment and software including database programs. Education and Experience Any combination equivalent to: bachelor’s degree in education or related field and three years experience in college student activities.
Salary Range Range 38 ($54,960 - $70,152 per year)
Foreign Transcripts Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.
Benefits Statement HEALTH AND WELFARE BENEFITS * 1. Medical, dental, vision, life insurance, EAP and LTD 2. Membership in Public Employees’ Retirement System Candidates hired on or after January 1, 2013 are subject to restrictions imposed by PEPRA) 3. Contribution to O.A.S.D.I. (Social Security) 4. Paid vacation 5. Paid sick leave 6. Paid holidays and district-paid floating personal days 7. Summer 4/10 schedule (Fridays off) 8. Longevity pay step increase based on your years of service 9. IRS Section 125 Flexible Medical Spending Plan 10. 457(b) Deferred Compensation Plan (employee contributes) 11. 403(b) Tax Shelter Annuity Plan (employee contributes) *Benefits will be prorated for positions less than 100%
Immigration Reform & Control Act of 1986 Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.”
District Statement A multi-campus single community college district, Ohlone College is located in the southern portion of the San Francisco Bay in California; serving 12,000 students per year. The District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark. Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark Campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.
EEO Statement Summary The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants.
If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.
Conditions of Employment Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts and proof of freedom from tuberculosis. In addition you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance.
To be considered for this recruitment, applicants must submit ALL of the items listed below via our new on-line applicant tracking system available by visiting: https://apptrkr.com/2022456/.
The closing date for this position is 10/27/20. The College reserves the right to modify, rescind or re-advertise this recruitment at any time. Required documents for this position include: 1. Current Resume 2. A cover letter 3. List of professional references including name, position, organization, phone number, email and their relationship to you. Please do not submit letters of references at this time. 4. Supplemental Diversity Question
OBJECTIVE: The Development Associate serves a central role in the efficient operation of the Development Department by providing administrative and programmatic support to advance development initiatives.
DUTIES: Board/Major Gifts/Corporate • Work with Director of Development to prepare for and manage meetings including, Development Staff meetings and Development Committee meetings of the Board of Trustees • Work with the Major Giving team to process acknowledgment letters • Support gala and other fundraising efforts by sending communications to corporate and individual donors • Coordinate exhibition fundraising timelines for individual, institutional, and corporate support • Conduct prospect research to support campaign and major giving work and events
Membership/Contemporaries • Work with Director of Membership to maintain the museum’s membership and contemporaries program by processing weekly membership letters and acknowledgments and sorting monthly renewal email lists • Learn front desk membership process and be available to work at desk if needed • Represent The Phillips Collection and provide on-site assistance at fundraising events
General Development • Manage fundraising license renewal process • Maintain constituent records in database • Assist in directing inquiries regarding Membership and Major Giving to appropriate manager • Performs other duties as required
QUALIFICIATIONS • Bachelor’s degree • 1-2 years of work experience • Ability to work collaboratively as part of a dynamic team • Excellent interpersonal and communication skills • Strong time management and organizational skills with attention to detail • Ability to act with sensitivity and discretion while working with confidential information • Familiarity with Altru or other fundraising database software preferred • Ability to work occasional evenings or weekends for online and in-person events
The Phillips Collection is an equal opportunity employer and administers all employment decisions and personnel actions without regard to race, color, religion, creed, sex, sexual orientation, pregnancy, childbirth or related medical conditions, national origin, age, physical or mental disability, genetic disposition or carrier status, marital status, veteran status, personal appearance, gender identity or expression, family responsibilities, matriculation, political affiliation, or any other category protected under applicable federal, state, or local law.
Full Time
OBJECTIVE: The Development Associate serves a central role in the efficient operation of the Development Department by providing administrative and programmatic support to advance development initiatives.
DUTIES: Board/Major Gifts/Corporate • Work with Director of Development to prepare for and manage meetings including, Development Staff meetings and Development Committee meetings of the Board of Trustees • Work with the Major Giving team to process acknowledgment letters • Support gala and other fundraising efforts by sending communications to corporate and individual donors • Coordinate exhibition fundraising timelines for individual, institutional, and corporate support • Conduct prospect research to support campaign and major giving work and events
Membership/Contemporaries • Work with Director of Membership to maintain the museum’s membership and contemporaries program by processing weekly membership letters and acknowledgments and sorting monthly renewal email lists • Learn front desk membership process and be available to work at desk if needed • Represent The Phillips Collection and provide on-site assistance at fundraising events
General Development • Manage fundraising license renewal process • Maintain constituent records in database • Assist in directing inquiries regarding Membership and Major Giving to appropriate manager • Performs other duties as required
QUALIFICIATIONS • Bachelor’s degree • 1-2 years of work experience • Ability to work collaboratively as part of a dynamic team • Excellent interpersonal and communication skills • Strong time management and organizational skills with attention to detail • Ability to act with sensitivity and discretion while working with confidential information • Familiarity with Altru or other fundraising database software preferred • Ability to work occasional evenings or weekends for online and in-person events
The Phillips Collection is an equal opportunity employer and administers all employment decisions and personnel actions without regard to race, color, religion, creed, sex, sexual orientation, pregnancy, childbirth or related medical conditions, national origin, age, physical or mental disability, genetic disposition or carrier status, marital status, veteran status, personal appearance, gender identity or expression, family responsibilities, matriculation, political affiliation, or any other category protected under applicable federal, state, or local law.
The Professional Education Coordinator supports the day-to-day operations for all the American Kidney Fund’s (AKF) professional education programs. These programs are designed to educate and engage health care professionals, including doctors, nurses, dietitians, social workers, dialysis technicians, pharmacists, and scientists. Responsibilities include operationalizing strategies related to online continuing education courses, conference exhibits, professional roundtables, the Clinical Scientist in Nephrology Fellowship, and the Carolyn Wilson Dialysis Patient Scholarship.
ESSENTIAL FUNCTIONS: Online Continuing Education • Supports the creation of online continuing education (CE) and continuing medical education (CME) courses by liaising with subject matter experts (SMEs), accrediting bodies, learning management system (LMS) administrators, and corporate sponsors. • Helps to identify qualified SMEs for course development and peer review to add to internal database for current and future projects. • Provides routine maintenance of the LMS through regularly scheduled reviews and updates to pages as needed. • Assists with accreditation renewals and suggests new accreditations for all courses. • Maintains a data dashboard to produce quarterly, yearly, and other ad hoc reports on course completions and course takers to present to internal team members and external stakeholders. • Follows up on all inquiries or user issues from course takers within two business days. Exhibit Management • Aids in registration and invoicing for exhibits at a number of national and local professional conferences throughout the year. • Supports all aspects of exhibit management, including coordinating logistics with AKF staff and outside vendors, preparing exhibit equipment for packing, coordinating freight shipments, constructing booth structures, securing certificates of insurance where applicable and maintaining inventory of various educational materials and giveaways. • Represents AKF as a booth staff member throughout the duration of various local and national conferences. Clinical Scientist in Nephrology (CSN) Fellowship • Assists with fellowship administration by helping to update the application yearly, advertise to relevant clinical researchers, collect digital and paper applications, package applications for the Selection Committee, coordinate interviews with finalists, and generate awards for selected fellows. • Organizes the database of past CSN fellows quarterly in order to produce ad hoc reports and sustain regular correspondences. Carolyn Wilson Dialysis Patient Scholarship Program • Coordinates the scholarship application process by aiding in updating the application yearly, advertising to the appropriate audiences, collecting digital and paper applications, distributing applicant packets to the Selection Committee, and generating awards for selected scholars. • Organizes the database of past scholars quarterly in order to produce ad hoc reports and sustain regular correspondences. Other duties • Provide logistical and administrative support for other educational activities as needed • Assist with the maintenance of professional education page of the intranet • Other duties as assigned
EDUCATION AND EXPERIENCE: • Minimum of 1-2 years of work experience in non-profit sector or another professional environment. • Bachelor’s degree in Health Administration, Public Health, Education, or related discipline is required. • Demonstrated ability to be highly flexible, provide exemplary customer service, and work independently and in a team environment. • Competency in effectively communicating with various levels of professionals internally and externally, through both verbal and written correspondence. • Excellent attention to detail. • Ability to prioritize and handle a number of projects simultaneously and complete work in a timely manner. • Proficiency in Microsoft Office Suite required. • Experience with LMS software a plus • Ability to work some weekends or evenings and take overnight trips, as needed. • Must have a valid driver license • Ability to lift materials and boxes up to 30 lbs.
Full Time
The Professional Education Coordinator supports the day-to-day operations for all the American Kidney Fund’s (AKF) professional education programs. These programs are designed to educate and engage health care professionals, including doctors, nurses, dietitians, social workers, dialysis technicians, pharmacists, and scientists. Responsibilities include operationalizing strategies related to online continuing education courses, conference exhibits, professional roundtables, the Clinical Scientist in Nephrology Fellowship, and the Carolyn Wilson Dialysis Patient Scholarship.
ESSENTIAL FUNCTIONS: Online Continuing Education • Supports the creation of online continuing education (CE) and continuing medical education (CME) courses by liaising with subject matter experts (SMEs), accrediting bodies, learning management system (LMS) administrators, and corporate sponsors. • Helps to identify qualified SMEs for course development and peer review to add to internal database for current and future projects. • Provides routine maintenance of the LMS through regularly scheduled reviews and updates to pages as needed. • Assists with accreditation renewals and suggests new accreditations for all courses. • Maintains a data dashboard to produce quarterly, yearly, and other ad hoc reports on course completions and course takers to present to internal team members and external stakeholders. • Follows up on all inquiries or user issues from course takers within two business days. Exhibit Management • Aids in registration and invoicing for exhibits at a number of national and local professional conferences throughout the year. • Supports all aspects of exhibit management, including coordinating logistics with AKF staff and outside vendors, preparing exhibit equipment for packing, coordinating freight shipments, constructing booth structures, securing certificates of insurance where applicable and maintaining inventory of various educational materials and giveaways. • Represents AKF as a booth staff member throughout the duration of various local and national conferences. Clinical Scientist in Nephrology (CSN) Fellowship • Assists with fellowship administration by helping to update the application yearly, advertise to relevant clinical researchers, collect digital and paper applications, package applications for the Selection Committee, coordinate interviews with finalists, and generate awards for selected fellows. • Organizes the database of past CSN fellows quarterly in order to produce ad hoc reports and sustain regular correspondences. Carolyn Wilson Dialysis Patient Scholarship Program • Coordinates the scholarship application process by aiding in updating the application yearly, advertising to the appropriate audiences, collecting digital and paper applications, distributing applicant packets to the Selection Committee, and generating awards for selected scholars. • Organizes the database of past scholars quarterly in order to produce ad hoc reports and sustain regular correspondences. Other duties • Provide logistical and administrative support for other educational activities as needed • Assist with the maintenance of professional education page of the intranet • Other duties as assigned
EDUCATION AND EXPERIENCE: • Minimum of 1-2 years of work experience in non-profit sector or another professional environment. • Bachelor’s degree in Health Administration, Public Health, Education, or related discipline is required. • Demonstrated ability to be highly flexible, provide exemplary customer service, and work independently and in a team environment. • Competency in effectively communicating with various levels of professionals internally and externally, through both verbal and written correspondence. • Excellent attention to detail. • Ability to prioritize and handle a number of projects simultaneously and complete work in a timely manner. • Proficiency in Microsoft Office Suite required. • Experience with LMS software a plus • Ability to work some weekends or evenings and take overnight trips, as needed. • Must have a valid driver license • Ability to lift materials and boxes up to 30 lbs.
Salk Institute for Biological Studies
100100 North Torrey Pines Road, La Jolla, CA, USA
POSITION SUMMARY
Reporting to the Director, Development Services (DDS), incumbent provides specialized support to the DEV Services team and fundraising staff. Responsibilities include but are not limited to gift processing; gift acknowledgment; prospect research; data entry, clean-up and management; report writing; and administrative and fiscal support. Serves as primary database administrator for Giftmap program to track donor naming opportunities. Interacts with all levels of the organization, including senior management, faculty, donors and members of the community. Responsible for independent problem-solving and performing duties with a high level of service and the utmost courtesy and confidentiality. Must possess attention to detail, ability to maintain confidentiality, ability to meet tight deadlines and multi-task with frequent interruptions. Assists with evening and weekend events, as necessary.
ESSENTIAL FUNCTIONS
Gift Processing and Data Management (50%)
Under direction of the DDS and Development and Programs Administrator (DPA), performs timely and accurate data entry and maintenance of gift records, pledges, memberships, etc. Ensures that all interested parties, including faculty and leadership, are notified of significant gifts.
Assists in creation and maintenance of gift acceptance policies, procedures and training manuals.
Reviews incoming gift activity and gift agreements to ensure timely donor acknowledgement requirements. Verifies accuracy of all gift and donor information using files, correspondence and database records.
Scans and makes copies of checks and credit card gifts and updates electronic donor files accordingly, maintaining confidentiality with payment information. Delivers checks to Finance (FIN) office, as necessary.
Prepares and distributes weekly gift summary reports for Development team. Acts as primary liaison to FIN to provide allocation information and gift reconciliation reports on a daily, weekly and monthly basis. Resolves any issues and develops and implements policies, independently or with input from DDS and DPA when necessary.
Prepares and prints standard gift acknowledgment letters and matches with corresponding gift receipt; mails to recipients. Consults with appropriate fundraising units as appropriate.
Executes special gift acknowledgement letters for Development Officer (DO) review, including honor/memorial tribute, stock, President’s letters and others as necessary. Includes inserting donor information, formatting, routing for review and mailing.
Regularly performs data entry and cleanup projects in Salesforce, including but not limited to monitoring returned mail to update addresses and updating ER department personnel information.
Monitors recent record entries to ensure that department users provide accurate and complete data into Salesforce. Follows up with unit admins to request updates and provide ongoing refresher training, as necessary.
Builds, maintains and runs low- to mid-level reports, dashboards, queries, imports, exports and lists from the database to fulfill requests and data reports (lists, mailing labels, letters). Manipulates data and formatting as needed.
Communicates in person, in writing and by phone with individuals at all levels, including board members, senior management, executive leadership, faculty, staff and members of the community.
Assists with special data update projects, as needed.
Donor Stewardship Data Administration (40%)
Serves as primary database administrator for Giftmap program to track donor naming opportunities on the Salk campus. Includes adding new naming opportunities and associated information, monitoring new entries to check for accuracy and consistency and making system updates as necessary.
Executes regular transfer of data to and from Salesforce database to ensure up-to-date information is available to department users.
Builds, maintains and runs reports for department use in strategy and planning meetings, gift proposals, etc.
Provides system training to new users. Regularly monitors data integrity report and provides policy reminders and follow-up training as necessary.
Development Services Administrative Support (10%)
Provides administrative support to DEV Services unit, including coordinating meetings and training, copying documents, running errands, preparing mailings, ordering supplies and overseeing a comprehensive filing and retrieval system.
Assists in scheduling of team meetings and Salesforce training sessions, including booking rooms, tracking RSVPs and attendance and preparing materials and equipment, as necessary.
Regularly checks unit’s supply inventory and places orders in accordance with budget allocations and Salk policies and procedures. Acts as liaison to Procurement for orders. Ensures items are received and reconciled against ledger.
Monitors unit’s office equipment, including computers and printers. Troubleshoots technical issues to determine whether additional service is required. Acts as liaison to IT and Facilities Services for all repairs and maintenance.
Oversees tracking of Development department equipment, including computers, laptops, tablets, etc. Monitors age of desktop computers to recommend candidates for new equipment as budget permits. Regularly updates log of devices assigned to each employee, and assists in off-boarding process by ensuring that all Salk equipment is accounted for before employees leave the Institute.
Prepares accounting forms, including accounts payable, independent contractors and maintenance agreements, purchase requisitions of supplies and equipment, cash advances, travel, reimbursements and budget adjustments.
Processes invoices for DEV Services unit, including checking for appropriate data (fund and account numbers). Routes for required approvals, copies as needed, sends to FIN for processing and follows up to ensure timely and accurate payment.
Completes weekly and monthly budget review and audit-ready reconciliation for DEV Services budget. Reviews posted expenses and estimates spending for remainder of the fiscal year. Ensures accuracy of all reports before seeking approval. Maintains comprehensive filing system of all financial records.
Works with DDS and ER Admin unit to develop annual budget call for DEV Services budget.
Serves as DEV Services representative at monthly administrative staff meetings to provide updates and reminders to department administrative staff members. Reports pertinent information back to DEV Services team.
Completes special projects, as assigned.
EXPERIENCE
Required:
3+ years of relevant work experience in office administration.
1+ years of relevant work experience in a fundraising environment.
Experience with basic budget reconciliation and preparing financial and expense reports.
Experience with event and meeting logistical preparation.
Strong, demonstrated organizational and administrative support experience, with ability to prioritize daily operations and projects in order to meet rigid deadlines, ensure smooth workflow and handle multiple tasks simultaneously, often working under pressure and with frequent interruptions while exhibiting extreme attention to detail and maintaining a high degree of accuracy at all times.
Experience providing strong, customer-oriented service and assistance.
Experience researching and gathering materials and information for meetings and events and drafting, editing and proofreading correspondence, briefings and reports.
Demonstrated experience in gathering, researching and analyzing information and recommending or implementing appropriate solutions.
Experience drafting, editing and proofreading correspondence, briefings and reports.
Demonstrated experience using personal computers and a wide variety of software for presentations, written communication, data processing and electronic communication.
Preferred:
Prior experience in a larger (500+) nonprofit organization.
Prior experience in gift processing and acknowledgement.
Experience using Salesforce or similar fundraising database.
EDUCATION
Required:
Bachelor’s degree or equivalent combination of education and experience
Preferred:
Salesforce Administrator certification
SKILLS AND ABILITIES
Required:
Strong demonstrated organizational skills with ability to prioritize daily operations and projects in order to meet rigid deadlines to ensure smooth workflow and handle multiple tasks simultaneously, often working under pressure with frequent interruptions while exhibiting extreme attention to detail and maintaining a high degree of accuracy at all times.
Demonstrated high degree of integrity, dependability, use of sound judgment, diplomacy and resourcefulness, with a strong work ethic.
Proven ability to work with independence, maintain confidentiality and anticipate problems and needs of department, taking necessary actions to mitigate potential negative effects and proactively assisting where possible.
Exceptional customer service capabilities and interpersonal skills to communicate and interact in a courteous, politically correct and effective manner using a high degree of tact, diplomacy and discretion while exercising good judgment with individuals at all levels in person, in writing or by phone with diverse and demanding clientele, with emphasis on flexibility and professionalism.
Excellent communication skills, including verbal and written. Ability to write and edit letters and other communications, as needed.
Ability to communicate extensively and persuasively to be collaborative, facilitative and to accomplish goals in a timely manner.
Ability to ensure confidentiality of information and sensitive documents by following operational procedures and exercising judgment in responding to requests.
Ability to make excellent decisions and to employ mature judgment under demanding conditions and/or when confronted with frequently changing priorities.
Proven ability to work with independence, maintain confidentiality and anticipate problems and needs of department, taking necessary actions to mitigate potential negative effects and proactively assisting where possible.
Ability to establish and provide successful employee training.
Ability to research and present summaries in a succinct manner using realistic expectations.
Ability to execute basic budget reconciliation and prepare financial and expense reports.
Demonstrated skill in using computer equipment and a wide variety of software packages for presentations, written communication, data processing and electronic communication (Microsoft Word, Excel, Outlook, PowerPoint and Visio).
Demonstrated experience with relational databases, and an advanced-level use of Excel formulas and spreadsheets; expertise in various related software applications.
Preferred :
Knowledge of the principles and processes of professional fundraising.
Knowledge of gift processing, gift acceptance policies and procedures and capital campaign counting.
Demonstrated knowledge of relational database concepts and complex data structures and relationships.
Ability to establish and provide successful employee training.
SPECIAL CONDITIONS OF EMPLOYMENT
Must be willing to work in an animal-related research environment.
Satisfactory completion of the Institute’s background investigation.
Will require occasional evenings and weekends to assist with events.
Ability to work a flexible schedule, as needed.
Must be willing to sign an employee confidentiality agreement.
PHYSICAL REQUIREMENTS
This position requires constant adjusting focus, grasping, hearing, keying, seeing, sitting, talking, analyzing, calculating, communicating, reading, reasoning, writing, and working inside.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Full Time
POSITION SUMMARY
Reporting to the Director, Development Services (DDS), incumbent provides specialized support to the DEV Services team and fundraising staff. Responsibilities include but are not limited to gift processing; gift acknowledgment; prospect research; data entry, clean-up and management; report writing; and administrative and fiscal support. Serves as primary database administrator for Giftmap program to track donor naming opportunities. Interacts with all levels of the organization, including senior management, faculty, donors and members of the community. Responsible for independent problem-solving and performing duties with a high level of service and the utmost courtesy and confidentiality. Must possess attention to detail, ability to maintain confidentiality, ability to meet tight deadlines and multi-task with frequent interruptions. Assists with evening and weekend events, as necessary.
ESSENTIAL FUNCTIONS
Gift Processing and Data Management (50%)
Under direction of the DDS and Development and Programs Administrator (DPA), performs timely and accurate data entry and maintenance of gift records, pledges, memberships, etc. Ensures that all interested parties, including faculty and leadership, are notified of significant gifts.
Assists in creation and maintenance of gift acceptance policies, procedures and training manuals.
Reviews incoming gift activity and gift agreements to ensure timely donor acknowledgement requirements. Verifies accuracy of all gift and donor information using files, correspondence and database records.
Scans and makes copies of checks and credit card gifts and updates electronic donor files accordingly, maintaining confidentiality with payment information. Delivers checks to Finance (FIN) office, as necessary.
Prepares and distributes weekly gift summary reports for Development team. Acts as primary liaison to FIN to provide allocation information and gift reconciliation reports on a daily, weekly and monthly basis. Resolves any issues and develops and implements policies, independently or with input from DDS and DPA when necessary.
Prepares and prints standard gift acknowledgment letters and matches with corresponding gift receipt; mails to recipients. Consults with appropriate fundraising units as appropriate.
Executes special gift acknowledgement letters for Development Officer (DO) review, including honor/memorial tribute, stock, President’s letters and others as necessary. Includes inserting donor information, formatting, routing for review and mailing.
Regularly performs data entry and cleanup projects in Salesforce, including but not limited to monitoring returned mail to update addresses and updating ER department personnel information.
Monitors recent record entries to ensure that department users provide accurate and complete data into Salesforce. Follows up with unit admins to request updates and provide ongoing refresher training, as necessary.
Builds, maintains and runs low- to mid-level reports, dashboards, queries, imports, exports and lists from the database to fulfill requests and data reports (lists, mailing labels, letters). Manipulates data and formatting as needed.
Communicates in person, in writing and by phone with individuals at all levels, including board members, senior management, executive leadership, faculty, staff and members of the community.
Assists with special data update projects, as needed.
Donor Stewardship Data Administration (40%)
Serves as primary database administrator for Giftmap program to track donor naming opportunities on the Salk campus. Includes adding new naming opportunities and associated information, monitoring new entries to check for accuracy and consistency and making system updates as necessary.
Executes regular transfer of data to and from Salesforce database to ensure up-to-date information is available to department users.
Builds, maintains and runs reports for department use in strategy and planning meetings, gift proposals, etc.
Provides system training to new users. Regularly monitors data integrity report and provides policy reminders and follow-up training as necessary.
Development Services Administrative Support (10%)
Provides administrative support to DEV Services unit, including coordinating meetings and training, copying documents, running errands, preparing mailings, ordering supplies and overseeing a comprehensive filing and retrieval system.
Assists in scheduling of team meetings and Salesforce training sessions, including booking rooms, tracking RSVPs and attendance and preparing materials and equipment, as necessary.
Regularly checks unit’s supply inventory and places orders in accordance with budget allocations and Salk policies and procedures. Acts as liaison to Procurement for orders. Ensures items are received and reconciled against ledger.
Monitors unit’s office equipment, including computers and printers. Troubleshoots technical issues to determine whether additional service is required. Acts as liaison to IT and Facilities Services for all repairs and maintenance.
Oversees tracking of Development department equipment, including computers, laptops, tablets, etc. Monitors age of desktop computers to recommend candidates for new equipment as budget permits. Regularly updates log of devices assigned to each employee, and assists in off-boarding process by ensuring that all Salk equipment is accounted for before employees leave the Institute.
Prepares accounting forms, including accounts payable, independent contractors and maintenance agreements, purchase requisitions of supplies and equipment, cash advances, travel, reimbursements and budget adjustments.
Processes invoices for DEV Services unit, including checking for appropriate data (fund and account numbers). Routes for required approvals, copies as needed, sends to FIN for processing and follows up to ensure timely and accurate payment.
Completes weekly and monthly budget review and audit-ready reconciliation for DEV Services budget. Reviews posted expenses and estimates spending for remainder of the fiscal year. Ensures accuracy of all reports before seeking approval. Maintains comprehensive filing system of all financial records.
Works with DDS and ER Admin unit to develop annual budget call for DEV Services budget.
Serves as DEV Services representative at monthly administrative staff meetings to provide updates and reminders to department administrative staff members. Reports pertinent information back to DEV Services team.
Completes special projects, as assigned.
EXPERIENCE
Required:
3+ years of relevant work experience in office administration.
1+ years of relevant work experience in a fundraising environment.
Experience with basic budget reconciliation and preparing financial and expense reports.
Experience with event and meeting logistical preparation.
Strong, demonstrated organizational and administrative support experience, with ability to prioritize daily operations and projects in order to meet rigid deadlines, ensure smooth workflow and handle multiple tasks simultaneously, often working under pressure and with frequent interruptions while exhibiting extreme attention to detail and maintaining a high degree of accuracy at all times.
Experience providing strong, customer-oriented service and assistance.
Experience researching and gathering materials and information for meetings and events and drafting, editing and proofreading correspondence, briefings and reports.
Demonstrated experience in gathering, researching and analyzing information and recommending or implementing appropriate solutions.
Experience drafting, editing and proofreading correspondence, briefings and reports.
Demonstrated experience using personal computers and a wide variety of software for presentations, written communication, data processing and electronic communication.
Preferred:
Prior experience in a larger (500+) nonprofit organization.
Prior experience in gift processing and acknowledgement.
Experience using Salesforce or similar fundraising database.
EDUCATION
Required:
Bachelor’s degree or equivalent combination of education and experience
Preferred:
Salesforce Administrator certification
SKILLS AND ABILITIES
Required:
Strong demonstrated organizational skills with ability to prioritize daily operations and projects in order to meet rigid deadlines to ensure smooth workflow and handle multiple tasks simultaneously, often working under pressure with frequent interruptions while exhibiting extreme attention to detail and maintaining a high degree of accuracy at all times.
Demonstrated high degree of integrity, dependability, use of sound judgment, diplomacy and resourcefulness, with a strong work ethic.
Proven ability to work with independence, maintain confidentiality and anticipate problems and needs of department, taking necessary actions to mitigate potential negative effects and proactively assisting where possible.
Exceptional customer service capabilities and interpersonal skills to communicate and interact in a courteous, politically correct and effective manner using a high degree of tact, diplomacy and discretion while exercising good judgment with individuals at all levels in person, in writing or by phone with diverse and demanding clientele, with emphasis on flexibility and professionalism.
Excellent communication skills, including verbal and written. Ability to write and edit letters and other communications, as needed.
Ability to communicate extensively and persuasively to be collaborative, facilitative and to accomplish goals in a timely manner.
Ability to ensure confidentiality of information and sensitive documents by following operational procedures and exercising judgment in responding to requests.
Ability to make excellent decisions and to employ mature judgment under demanding conditions and/or when confronted with frequently changing priorities.
Proven ability to work with independence, maintain confidentiality and anticipate problems and needs of department, taking necessary actions to mitigate potential negative effects and proactively assisting where possible.
Ability to establish and provide successful employee training.
Ability to research and present summaries in a succinct manner using realistic expectations.
Ability to execute basic budget reconciliation and prepare financial and expense reports.
Demonstrated skill in using computer equipment and a wide variety of software packages for presentations, written communication, data processing and electronic communication (Microsoft Word, Excel, Outlook, PowerPoint and Visio).
Demonstrated experience with relational databases, and an advanced-level use of Excel formulas and spreadsheets; expertise in various related software applications.
Preferred :
Knowledge of the principles and processes of professional fundraising.
Knowledge of gift processing, gift acceptance policies and procedures and capital campaign counting.
Demonstrated knowledge of relational database concepts and complex data structures and relationships.
Ability to establish and provide successful employee training.
SPECIAL CONDITIONS OF EMPLOYMENT
Must be willing to work in an animal-related research environment.
Satisfactory completion of the Institute’s background investigation.
Will require occasional evenings and weekends to assist with events.
Ability to work a flexible schedule, as needed.
Must be willing to sign an employee confidentiality agreement.
PHYSICAL REQUIREMENTS
This position requires constant adjusting focus, grasping, hearing, keying, seeing, sitting, talking, analyzing, calculating, communicating, reading, reasoning, writing, and working inside.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
The Corporate Engagement Manager is a vital member of the corporate team with responsibilities to help implement AKF’s corporate development strategy, as well as helping to grow our portfolio of contributors. The Manager will report directly to the Sr. Director of Corporate Engagement, and work closely with the Directors of Corporate Engagement.
This position will be focused on 60% administrative/project management of corporate funded projects, 20% stewardship, 20% fundraising and other special projects.
ESSENTIAL FUNCTIONS: • Serve as the Corporate team’s program manager playing a role in fundraising project management, prospecting, stewardship, and some direct fundraising. • Manage a weekly cross-departmental meeting to coordinate all corporate-funded programs, working closely across departments to ensure sponsor deliverables are met within agreed upon timelines • Manage budget tracking for all corporate funded projects and updating applicable staff related to status of budget vs. actual spend • Manage sponsor benefit fulfillment for Corporate Members program, also working externally with Corporate Members, as needed • Manage corporate stewardship plan, including development of a monthly corporate e-newsletter, charitable impact reports, and C-suite acknowledgement letters • Serve as corporate liaison to the Office of Communications and Marketing for coordination of any online content needed for the AKF website or Facebook page and other relevant social media needs • Support Sr. Director and Director(s) fundraisers with the preparation of proposals as needed, including assisting in writing and submitting grant proposals directly into online systems or to corporate contacts, as appropriate • Conduct regular research to identify a broad pool of corporate prospects, coordinating quarterly outreach to new prospects via mail, email and phone • Keep up to date on current trends in the health/pharma industry • Manage development of materials, logistics coordination and other preparations for annual conferences, or new virtual activities, as needed • Ensure corporate contacts are kept up to date in development database (Raiser’s Edge) • Assist in other administrative and/or corporate projects as assigned
EDUCATION AND EXPERIENCE: The ideal candidate: • Must have a minimum of two to four (2-4) years of relevant development experience, preferably corporate partnership management, prospect research, and grant writing • Must have experience in managing budgets and using Excel spreadsheets to keep track of multiple projects, and it is preferred to also have experience in using Power Point. • Must be highly organized, detail-oriented, and able to handle multiple projects simultaneously • Be able to anticipate, plan, prioritize and react to changing needs and situations with professionalism, integrity and diplomacy • Have strong interpersonal skills, a positive disposition, strong written and verbal communication skills, be goal-oriented, ability to succeed in a team environment, excellent decision-making and judgment skills, strong project management skills as well an innate sense of pace and urgency • Ability to handle confidential matters with a high level of integrity • A proactive self-starter with ability to equally function autonomously and as a member of a team, with a high regard for accountability and outcomes. • Proficient in MS Office Suite (Excel, Word, Outlook, and PowerPoint) as well as fundraising database software (Raisers Edge, Convio, or similar software) • Must be able to travel, if needed (no more than 10% of time) • Must be able to lift 25 lbs. related to delivery of sponsorship proposals or benefits • B.A./B.S. degree preferred
Full Time
The Corporate Engagement Manager is a vital member of the corporate team with responsibilities to help implement AKF’s corporate development strategy, as well as helping to grow our portfolio of contributors. The Manager will report directly to the Sr. Director of Corporate Engagement, and work closely with the Directors of Corporate Engagement.
This position will be focused on 60% administrative/project management of corporate funded projects, 20% stewardship, 20% fundraising and other special projects.
ESSENTIAL FUNCTIONS: • Serve as the Corporate team’s program manager playing a role in fundraising project management, prospecting, stewardship, and some direct fundraising. • Manage a weekly cross-departmental meeting to coordinate all corporate-funded programs, working closely across departments to ensure sponsor deliverables are met within agreed upon timelines • Manage budget tracking for all corporate funded projects and updating applicable staff related to status of budget vs. actual spend • Manage sponsor benefit fulfillment for Corporate Members program, also working externally with Corporate Members, as needed • Manage corporate stewardship plan, including development of a monthly corporate e-newsletter, charitable impact reports, and C-suite acknowledgement letters • Serve as corporate liaison to the Office of Communications and Marketing for coordination of any online content needed for the AKF website or Facebook page and other relevant social media needs • Support Sr. Director and Director(s) fundraisers with the preparation of proposals as needed, including assisting in writing and submitting grant proposals directly into online systems or to corporate contacts, as appropriate • Conduct regular research to identify a broad pool of corporate prospects, coordinating quarterly outreach to new prospects via mail, email and phone • Keep up to date on current trends in the health/pharma industry • Manage development of materials, logistics coordination and other preparations for annual conferences, or new virtual activities, as needed • Ensure corporate contacts are kept up to date in development database (Raiser’s Edge) • Assist in other administrative and/or corporate projects as assigned
EDUCATION AND EXPERIENCE: The ideal candidate: • Must have a minimum of two to four (2-4) years of relevant development experience, preferably corporate partnership management, prospect research, and grant writing • Must have experience in managing budgets and using Excel spreadsheets to keep track of multiple projects, and it is preferred to also have experience in using Power Point. • Must be highly organized, detail-oriented, and able to handle multiple projects simultaneously • Be able to anticipate, plan, prioritize and react to changing needs and situations with professionalism, integrity and diplomacy • Have strong interpersonal skills, a positive disposition, strong written and verbal communication skills, be goal-oriented, ability to succeed in a team environment, excellent decision-making and judgment skills, strong project management skills as well an innate sense of pace and urgency • Ability to handle confidential matters with a high level of integrity • A proactive self-starter with ability to equally function autonomously and as a member of a team, with a high regard for accountability and outcomes. • Proficient in MS Office Suite (Excel, Word, Outlook, and PowerPoint) as well as fundraising database software (Raisers Edge, Convio, or similar software) • Must be able to travel, if needed (no more than 10% of time) • Must be able to lift 25 lbs. related to delivery of sponsorship proposals or benefits • B.A./B.S. degree preferred
POSITION LOCATION
It is preferred that this position be based in the Housing Alliance’s Philadelphia office. However we will consider candidates based in the Housing Alliance’s Pittsburgh or Harrisburg offices OR a remote position located anywhere in Pennsylvania.
POSITION RESPONSIBILITIES
The Chief Operating Officer (COO) will serve as a critical senior leader and the Chief Financial Officer charged with leading the internal operations and core functions of the organization.
Strategic and People Leadership
In coordination with the Executive Director, establish an operations plan that maps to the strategic plan and provides clear vision and goals
Develop a process that measures and evaluates progress against goals
Establish a clear vision and plan for providing efficient and effective operational support
Oversee the annual conference planning process and overall membership recruitment strategy
Hire, lead, manage, and develop two full time and one part time positions ensuring staff have the support they need and are well positioned to deliver on their respective outcomes
Serve as an internal leader of the organization and provide a strong day-to-day leadership presence
In partnership with the ED, regularly set, review, and reinforce values and cultural norms
Support implementation of training and professional development for staff development, and external relations activities
Financial Oversight
Develop annual budget; prepare new project budgets
Prepare, analyze and present monthly financial reports to Executive Director and quarterly financial reports to the Board of Directors; monitor projected revenue and expenses v actual
Actively manage the day to day accounting and financial operations including supervising the Part Time Bookkeeper and managing the billing, accounts receivable, accounts payables, and payroll functions
Oversee banking activities and actively manage cash flow
Prepare for and coordinate annual audit process: prepare information for independent auditor, serve as liaison with independent auditor, and initiate any necessary follow-up to annual audit
Fund Development
Responsible for annual conference sponsor solicitation, including managing and providing support to the sponsorship committee and soliciting sponsors directly
Prepare and submit program and financial reports to funders
Grants, Legal & Compliance Oversight
Ensure financial and legal due diligence on all funding opportunities
Develop systems, tools, and protocols for tracking and measuring grant outcomes
Manage the negotiation and execution of contracts with funding sources, consultants, subcontractors, and vendors
Monitor changes in legal, regulatory and administrative environments and implement changes in procedures and needed to maintain compliance while maximizing operational and financial results
Prepare and submit financial and program reports for funders
Oversee 990 preparation and all regulatory reporting requirements
Functional Leadership (HR, Admin)
Oversee all operations daily and ensure all business operations are smooth and efficient Periodically review and update personnel policies, compensation, and benefits structure
Implement recruitment, onboarding, and performance management practices
With the support of the administrative assistant, manage all employee benefits and organizational insurance, including annual renewals
Manage special projects such as potential office move and file consolidation
Supervise Executive, Program and Communications Assistant
Board Support and Management
Work collaboratively with the Board supporting board meeting agenda development in collaboration with the Executive Director
Manage and staff Board Committees including but not limited to the Finance Committee and the Board Governance Committee
QUALIFICATIONS:
Five to seven years of senior management experience, preferably with a non-profit entity.
Undergraduate degree from an accredited college or university.
Certified Public Accountant designation a plus.
Experience in the housing, community development, and / or homeless services field a plus
General accounting and financial reporting procedures in accordance with the GAAP
Must be highly ethical with a high level of integrity; self-motivated; dependable and reliable; ability to set priorities and work autonomously.
Detailed oriented.
Excellent written and verbal communication skills.
Excellent organizational and time management skills.
Good problem solving skills, ability to adjust to changes and unexpected obstacles
Reports to: Executive Director
Salary: $75,000 – 85,000
Benefits: Comprehensive Medical / Vision and Dental Plans; Employer Paid Life Insurance; Employer Paid Short-Term and Long-Term Disability; 401K plan with 5% employer match after 1 year of employment
How to Apply: Send cover letter and resume to info@housingalliancepa.org
The Housing Alliance of Pennsylvania does not discriminate on the basis of race, color, sex, religion, national origin, disability, age, genetic information veteran status, sexual orientation, gender identity or expression, or marital status. Minorities, people with lived experience, disabilities, fluency in languages other than English and veterans, are strongly encouraged to apply.
Full Time
POSITION LOCATION
It is preferred that this position be based in the Housing Alliance’s Philadelphia office. However we will consider candidates based in the Housing Alliance’s Pittsburgh or Harrisburg offices OR a remote position located anywhere in Pennsylvania.
POSITION RESPONSIBILITIES
The Chief Operating Officer (COO) will serve as a critical senior leader and the Chief Financial Officer charged with leading the internal operations and core functions of the organization.
Strategic and People Leadership
In coordination with the Executive Director, establish an operations plan that maps to the strategic plan and provides clear vision and goals
Develop a process that measures and evaluates progress against goals
Establish a clear vision and plan for providing efficient and effective operational support
Oversee the annual conference planning process and overall membership recruitment strategy
Hire, lead, manage, and develop two full time and one part time positions ensuring staff have the support they need and are well positioned to deliver on their respective outcomes
Serve as an internal leader of the organization and provide a strong day-to-day leadership presence
In partnership with the ED, regularly set, review, and reinforce values and cultural norms
Support implementation of training and professional development for staff development, and external relations activities
Financial Oversight
Develop annual budget; prepare new project budgets
Prepare, analyze and present monthly financial reports to Executive Director and quarterly financial reports to the Board of Directors; monitor projected revenue and expenses v actual
Actively manage the day to day accounting and financial operations including supervising the Part Time Bookkeeper and managing the billing, accounts receivable, accounts payables, and payroll functions
Oversee banking activities and actively manage cash flow
Prepare for and coordinate annual audit process: prepare information for independent auditor, serve as liaison with independent auditor, and initiate any necessary follow-up to annual audit
Fund Development
Responsible for annual conference sponsor solicitation, including managing and providing support to the sponsorship committee and soliciting sponsors directly
Prepare and submit program and financial reports to funders
Grants, Legal & Compliance Oversight
Ensure financial and legal due diligence on all funding opportunities
Develop systems, tools, and protocols for tracking and measuring grant outcomes
Manage the negotiation and execution of contracts with funding sources, consultants, subcontractors, and vendors
Monitor changes in legal, regulatory and administrative environments and implement changes in procedures and needed to maintain compliance while maximizing operational and financial results
Prepare and submit financial and program reports for funders
Oversee 990 preparation and all regulatory reporting requirements
Functional Leadership (HR, Admin)
Oversee all operations daily and ensure all business operations are smooth and efficient Periodically review and update personnel policies, compensation, and benefits structure
Implement recruitment, onboarding, and performance management practices
With the support of the administrative assistant, manage all employee benefits and organizational insurance, including annual renewals
Manage special projects such as potential office move and file consolidation
Supervise Executive, Program and Communications Assistant
Board Support and Management
Work collaboratively with the Board supporting board meeting agenda development in collaboration with the Executive Director
Manage and staff Board Committees including but not limited to the Finance Committee and the Board Governance Committee
QUALIFICATIONS:
Five to seven years of senior management experience, preferably with a non-profit entity.
Undergraduate degree from an accredited college or university.
Certified Public Accountant designation a plus.
Experience in the housing, community development, and / or homeless services field a plus
General accounting and financial reporting procedures in accordance with the GAAP
Must be highly ethical with a high level of integrity; self-motivated; dependable and reliable; ability to set priorities and work autonomously.
Detailed oriented.
Excellent written and verbal communication skills.
Excellent organizational and time management skills.
Good problem solving skills, ability to adjust to changes and unexpected obstacles
Reports to: Executive Director
Salary: $75,000 – 85,000
Benefits: Comprehensive Medical / Vision and Dental Plans; Employer Paid Life Insurance; Employer Paid Short-Term and Long-Term Disability; 401K plan with 5% employer match after 1 year of employment
How to Apply: Send cover letter and resume to info@housingalliancepa.org
The Housing Alliance of Pennsylvania does not discriminate on the basis of race, color, sex, religion, national origin, disability, age, genetic information veteran status, sexual orientation, gender identity or expression, or marital status. Minorities, people with lived experience, disabilities, fluency in languages other than English and veterans, are strongly encouraged to apply.
City Auditor’s Office Job Announcement
Communication and Outreach Coordinator III (Auditor – Coordinator III)
Opens: Monday, August 31, 2020
Closes: Friday, September 18, 2020
Salary Range: $65,811 – $109,491
THE POSITION:
The City Auditor’s Office is seeking a mission-driven, versatile communication professional to expand its accountability and transparency work with historically underserved Portlanders by coordinating and conducting outreach and engagement, overseeing publication design, and advancing the online reach of the Auditor’s Office.
As the sixth elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office promotes open and accountable government by providing results of impartial reviews and investigations, access to public information, and services for City government and the public. It employs 51 staff members working in five divisions.
The Communication and Outreach Coordinator III is a new position in the Auditor’s Office. It was created to help reach two goals: 1) improve awareness through meaningful engagement among historically underserved communities of the information resources and free services the Auditor’s Office provides to the public, and 2) develop reciprocal relationships with organizations to learn what their constituent communities think about City services and programs and use that information to make our audit and analytical work more meaningful to them.
The position is located in the Operations Management division and works closely with the City Auditor and all division managers. It is responsible for overseeing the implementation of an existing strategic communication plan, coordinating public engagement activities officewide, supervising staff responsible for publication design, web presence, and public records requests; and developing and implementing a social media strategy.
Successful candidates will have:
a deep understanding of the City of Portland’s role in marginalizing some communities and how its actions have fostered distrust of government;
existing relationships with community organizations and leaders;
expertise in culturally competent and accessible communication;
proficiency with a variety of communication formats and platforms;
a commitment to government accountability and transparency.
The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.
TO QUALIFY:
Candidates must have at a minimum any combination of education and experience equivalent to the following:
Bachelor’s degree from an accredited college or university with major course work in
communication, public affairs, public administration, or a related field;
Four years of progressively responsible experience in positions in communication,
public engagement, public affairs, or a related field.
TO APPLY:
Submit three documents:
(1) A resume
List professional and other relevant experience and education.
(2) A cover letter
Describe how you meet the minimum qualifications in Section I below, which will be the basis on which a list of candidates eligible for an interview will be developed . Where possible, connect items from your resume to demonstrate how you meet these qualifications. It is advised that you use the numbered list in your letter to ensure you respond to each item. Skipping any of the items or failing to demonstrate how you meet them will disqualify your application from further consideration, so please complete the cover letter with care.
(3) A brief writing exercise
Described in Section II below.
I. Minimum qualifications for cover letter (Required Knowledge, Skills, and Abilities)
Knowledge of principles, practices, and methods of event planning, community outreach activities, and communication design;
Knowledge of social media, online marketing, and website maintenance.
Skill in evaluating consultant proposals; administering and overseeing management of consultant contracts;
Ability to analyze complex or technical issues and problems, evaluate alternatives, and recommend policies, strategies, and effective courses of action;
Ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines;
Ability to research, plan, and implement pubic information, awareness, and educational programs to build and maintain public awareness of mission, goals, and results
II. Writing exercise
In addition to the cover letter and resume, please submit an essay describing 1) your experiences or participation with any of the following, and 2) what you learned from them:
exposure to racial inequities and actions you took to help resolve them;
steps taken to make workplaces and/or public spaces inclusive;
experiences as a member of a historically underrepresented group in government decision-making;
experiences living, working with, and/or interacting with individuals from diverse backgrounds and identities;
experiences ensuring equitable and inclusive workplace operations and/or program outcomes.
If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position.
THE RECRUITMENT PROCESS:
Applicants must submit their resume, cover letter, and writing exercise through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your application materials should not exceed a total of five pages. Please do not include materials not requested.
ADDITIONAL INFORMATION:
Employee benefits: The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. Find more information on the City of Portland's benefits here: Benefits Information | The City of Portland, Oregon .
Civil Service: This position is in the Classified Service and subject to Civil Service provisions. It also is subject to the Human Resources Administrative Rules for the Auditor’s Office, City Charter, and Code.
Work status: Non-citizen applicants must be authorized to work in the United States at the time of application.
Veteran’s preference: If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
Equal employment opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Disability, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please make your request in your letter of interest or contact Administrative Specialist Andrew Bryans at Andrew.Bryans@portlandoregon.gov .
Technical assistance: If you have questions about how to apply or require any assistance in submitting your application, please contact Administrative Specialist Andrew Bryans during regular business hours at Andrew.Bryans@portlandoregon.gov .
For more information about the Auditor’s Office: https://www.portlandoregon.gov/auditor/
Full Time
City Auditor’s Office Job Announcement
Communication and Outreach Coordinator III (Auditor – Coordinator III)
Opens: Monday, August 31, 2020
Closes: Friday, September 18, 2020
Salary Range: $65,811 – $109,491
THE POSITION:
The City Auditor’s Office is seeking a mission-driven, versatile communication professional to expand its accountability and transparency work with historically underserved Portlanders by coordinating and conducting outreach and engagement, overseeing publication design, and advancing the online reach of the Auditor’s Office.
As the sixth elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office promotes open and accountable government by providing results of impartial reviews and investigations, access to public information, and services for City government and the public. It employs 51 staff members working in five divisions.
The Communication and Outreach Coordinator III is a new position in the Auditor’s Office. It was created to help reach two goals: 1) improve awareness through meaningful engagement among historically underserved communities of the information resources and free services the Auditor’s Office provides to the public, and 2) develop reciprocal relationships with organizations to learn what their constituent communities think about City services and programs and use that information to make our audit and analytical work more meaningful to them.
The position is located in the Operations Management division and works closely with the City Auditor and all division managers. It is responsible for overseeing the implementation of an existing strategic communication plan, coordinating public engagement activities officewide, supervising staff responsible for publication design, web presence, and public records requests; and developing and implementing a social media strategy.
Successful candidates will have:
a deep understanding of the City of Portland’s role in marginalizing some communities and how its actions have fostered distrust of government;
existing relationships with community organizations and leaders;
expertise in culturally competent and accessible communication;
proficiency with a variety of communication formats and platforms;
a commitment to government accountability and transparency.
The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.
TO QUALIFY:
Candidates must have at a minimum any combination of education and experience equivalent to the following:
Bachelor’s degree from an accredited college or university with major course work in
communication, public affairs, public administration, or a related field;
Four years of progressively responsible experience in positions in communication,
public engagement, public affairs, or a related field.
TO APPLY:
Submit three documents:
(1) A resume
List professional and other relevant experience and education.
(2) A cover letter
Describe how you meet the minimum qualifications in Section I below, which will be the basis on which a list of candidates eligible for an interview will be developed . Where possible, connect items from your resume to demonstrate how you meet these qualifications. It is advised that you use the numbered list in your letter to ensure you respond to each item. Skipping any of the items or failing to demonstrate how you meet them will disqualify your application from further consideration, so please complete the cover letter with care.
(3) A brief writing exercise
Described in Section II below.
I. Minimum qualifications for cover letter (Required Knowledge, Skills, and Abilities)
Knowledge of principles, practices, and methods of event planning, community outreach activities, and communication design;
Knowledge of social media, online marketing, and website maintenance.
Skill in evaluating consultant proposals; administering and overseeing management of consultant contracts;
Ability to analyze complex or technical issues and problems, evaluate alternatives, and recommend policies, strategies, and effective courses of action;
Ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines;
Ability to research, plan, and implement pubic information, awareness, and educational programs to build and maintain public awareness of mission, goals, and results
II. Writing exercise
In addition to the cover letter and resume, please submit an essay describing 1) your experiences or participation with any of the following, and 2) what you learned from them:
exposure to racial inequities and actions you took to help resolve them;
steps taken to make workplaces and/or public spaces inclusive;
experiences as a member of a historically underrepresented group in government decision-making;
experiences living, working with, and/or interacting with individuals from diverse backgrounds and identities;
experiences ensuring equitable and inclusive workplace operations and/or program outcomes.
If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position.
THE RECRUITMENT PROCESS:
Applicants must submit their resume, cover letter, and writing exercise through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your application materials should not exceed a total of five pages. Please do not include materials not requested.
ADDITIONAL INFORMATION:
Employee benefits: The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. Find more information on the City of Portland's benefits here: Benefits Information | The City of Portland, Oregon .
Civil Service: This position is in the Classified Service and subject to Civil Service provisions. It also is subject to the Human Resources Administrative Rules for the Auditor’s Office, City Charter, and Code.
Work status: Non-citizen applicants must be authorized to work in the United States at the time of application.
Veteran’s preference: If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
Equal employment opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Disability, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please make your request in your letter of interest or contact Administrative Specialist Andrew Bryans at Andrew.Bryans@portlandoregon.gov .
Technical assistance: If you have questions about how to apply or require any assistance in submitting your application, please contact Administrative Specialist Andrew Bryans during regular business hours at Andrew.Bryans@portlandoregon.gov .
For more information about the Auditor’s Office: https://www.portlandoregon.gov/auditor/
ABOUT THE COMPANY
Join a cool company with a wonderful culture where our team is passionate about their work, our leaders listen and care about you, and we provide opportunities for you to learn and grow.
POSITION SUMMARY
Our Sales & Marketing Admin Assistant position is a dream job for the right person. This is a dynamic opportunity for someone looking to grow in a fast-paced environment making a real contribution to our branding team, bringing a mix of creativity and follow through on all necessary details. You will work closely with our Marketing and Group Product Development Manager across all administrative tasks and projects.
You must be detailed-oriented and able to work independently within an evolutionary environment. To be successful in this role you must be a fast learner, organized, flexible, passionate about your work and current with marketing trends, communication channels and programs.
ESSENTIAL DUTIES & RESPONSIBILITIES
Organize and implement strategies to optimize growth within the company's needs.
Undertake daily administrative tasks to ensure the functionality and coordination of the department’s activities.
Support marketing team in organizing various projects.
Managing all marketing materials including packaging across all vendors, purchase orders and inventory reporting.
Able to manage multiple marketing projects simultaneously
Ensure marketing efforts are reported and tracked through Google Analytics. Monitoring ongoing marketing initiatives.
Provide support with planning and implementing marketing initiatives.
Submit application and maintain status of Leaping Bunny certification and other projects such as tracking Non-GMO certification.
Perform all other related duties as needed.
SKILLS & ABILITIES
Required
Highly organized with the ability to meet deadlines.
Critical thinker; Excellent problem solving skills.
Ability to multi-task effectively in a fast-paced environment.
Strong communication and organizational skills.
Proficiency with operating an iPhone 8+ or X model.
Proficiency with Microsoft Office Suite.
Preferred
Proficiency with Adobe Suite (Photoshop and InDesign).
Proficiency with Adobe Creative Suite.
Proficiency with SLACK.
Proficiency working within design templates and familiar with design assets.
Knowledge of skin care products.
EXPERIENCE
Highschool Diploma, GED or equivalent
Bachelor’s Degree in Marketing, Advertising, or related field a plus.
2-3 years as a marketing assistant or related position.
COMPENSATION: $16-18/HR. DOE
APPLY AT: https://www.evanhealy.com/pages/careers
PHYSICAL REQUIREMENTS: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands; reach with hands and arms; stoop; talk and hear.
Full Time
ABOUT THE COMPANY
Join a cool company with a wonderful culture where our team is passionate about their work, our leaders listen and care about you, and we provide opportunities for you to learn and grow.
POSITION SUMMARY
Our Sales & Marketing Admin Assistant position is a dream job for the right person. This is a dynamic opportunity for someone looking to grow in a fast-paced environment making a real contribution to our branding team, bringing a mix of creativity and follow through on all necessary details. You will work closely with our Marketing and Group Product Development Manager across all administrative tasks and projects.
You must be detailed-oriented and able to work independently within an evolutionary environment. To be successful in this role you must be a fast learner, organized, flexible, passionate about your work and current with marketing trends, communication channels and programs.
ESSENTIAL DUTIES & RESPONSIBILITIES
Organize and implement strategies to optimize growth within the company's needs.
Undertake daily administrative tasks to ensure the functionality and coordination of the department’s activities.
Support marketing team in organizing various projects.
Managing all marketing materials including packaging across all vendors, purchase orders and inventory reporting.
Able to manage multiple marketing projects simultaneously
Ensure marketing efforts are reported and tracked through Google Analytics. Monitoring ongoing marketing initiatives.
Provide support with planning and implementing marketing initiatives.
Submit application and maintain status of Leaping Bunny certification and other projects such as tracking Non-GMO certification.
Perform all other related duties as needed.
SKILLS & ABILITIES
Required
Highly organized with the ability to meet deadlines.
Critical thinker; Excellent problem solving skills.
Ability to multi-task effectively in a fast-paced environment.
Strong communication and organizational skills.
Proficiency with operating an iPhone 8+ or X model.
Proficiency with Microsoft Office Suite.
Preferred
Proficiency with Adobe Suite (Photoshop and InDesign).
Proficiency with Adobe Creative Suite.
Proficiency with SLACK.
Proficiency working within design templates and familiar with design assets.
Knowledge of skin care products.
EXPERIENCE
Highschool Diploma, GED or equivalent
Bachelor’s Degree in Marketing, Advertising, or related field a plus.
2-3 years as a marketing assistant or related position.
COMPENSATION: $16-18/HR. DOE
APPLY AT: https://www.evanhealy.com/pages/careers
PHYSICAL REQUIREMENTS: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands; reach with hands and arms; stoop; talk and hear.
Amsted Rail has an immediate opening for a Payroll Administrator at its operation in Granite City, Illinois.
Amsted Rail is the world’s leading provider of fully integrated bogie systems for the heavy haul freight market, with facilities spanning 40 locations across 10 countries and 6 continents. Through their state-of-the-art manufacturing processes, Amsted Rail is redefining industry standards for innovation and technology, providing customers worldwide with unmatched performance and reliability for the long haul.
The Payroll Administrator responsibilities include reviewing payroll data and payroll documents for inefficiencies and errors, checking whether all amounts are accurate based on hours worked and ensuring payments are processed timely. A successful candidate will have excellent analytical skills along with the ability to spot numerical errors. Ultimately, this position will help maintain an efficient payroll process that complies with all federal and state regulations.
Process multi-state weekly, bi-weekly, and semi-monthly payrolls for over 2000 employees in both the United States and Canada
Analyze compensation – related data including wages and bonuses
Deep functional expertise and understanding of state and federal payroll and tax regulations
Maintain appropriate documentation to substantiate data entry requests
Assists with gathering data for internal and external auditing of payroll policies and procedures
Document and implement procedures to streamline payroll processes
Create process and training documentation as well updating existing documentation
Report to management on any payroll issues and changes
Stay current on state and federal payroll and tax laws for US and Canada
Utilizes analytical and problem-solving skills to research issues, perform root cause analysis, and make recommendations for changes
Assists with special projects as needed
KNOWLEDGE AND SKILL REQUIREMENTS
Associates Degree in Finance /HR or 3+ years comparable experience
Knowledgeable in Microsoft Office Suite and SAP or other financial software
Ability to multi-task and work under various conditions that may include frequent interruptions
Experience using Ultimate Software and/or Kronos timekeeping, or a similar HR system
Must demonstrate strong organizational and time management skills and can prioritize work, with an emphasis on the accuracy and attention to detail
Ability to handle sensitive and confidential information
Must be capable of working and performing independent of direct supervision.
PROFESSIONAL SKILLS AND COMPETENCIES
Proven experience as a Payroll Administrator, Payroll Coordinator or similar role
Working knowledge of account reconciliations and general ledger processes
Instills trust with others through personal communication style, approachability, professionalism, accuracy and follow-through on commitments and deadlines
Deep functional expertise to ensure depth of understanding of state and federal payroll and tax regulations
Current knowledge of state and federal payroll and tax laws for US and Canada
Exceptional verbal and written communication skills coupled with a strong sense of employee customer service and uses positive reinforcement in conflict resolution or employee concerns
High degree of organizational skills with an eye toward improving processes and methods of work, leveraging automation and technology to simplify and drive consistency
Thrives on using technology to automate and optimize tasks to ensure time is spent on more value-added activities
Excellent mathematical/analytical skills with the ability to analyze complex data
WORKING FOR AMSTED RAIL
We are a privately held, 100% employee-owned company! As an Amsted Rail employee, you are an owner. Our commitment to employee’s professional satisfaction includes creating space and opportunities to be creative and an integral part of our innovation journey and business success; for employee’s personal fulfillment, we invest in everyone’s growth and development while ensuring a work environment that values them as an individual, with their unique set of strengths and beliefs.
EOC M/F/D/V/LGBT
Full Time
Amsted Rail has an immediate opening for a Payroll Administrator at its operation in Granite City, Illinois.
Amsted Rail is the world’s leading provider of fully integrated bogie systems for the heavy haul freight market, with facilities spanning 40 locations across 10 countries and 6 continents. Through their state-of-the-art manufacturing processes, Amsted Rail is redefining industry standards for innovation and technology, providing customers worldwide with unmatched performance and reliability for the long haul.
The Payroll Administrator responsibilities include reviewing payroll data and payroll documents for inefficiencies and errors, checking whether all amounts are accurate based on hours worked and ensuring payments are processed timely. A successful candidate will have excellent analytical skills along with the ability to spot numerical errors. Ultimately, this position will help maintain an efficient payroll process that complies with all federal and state regulations.
Process multi-state weekly, bi-weekly, and semi-monthly payrolls for over 2000 employees in both the United States and Canada
Analyze compensation – related data including wages and bonuses
Deep functional expertise and understanding of state and federal payroll and tax regulations
Maintain appropriate documentation to substantiate data entry requests
Assists with gathering data for internal and external auditing of payroll policies and procedures
Document and implement procedures to streamline payroll processes
Create process and training documentation as well updating existing documentation
Report to management on any payroll issues and changes
Stay current on state and federal payroll and tax laws for US and Canada
Utilizes analytical and problem-solving skills to research issues, perform root cause analysis, and make recommendations for changes
Assists with special projects as needed
KNOWLEDGE AND SKILL REQUIREMENTS
Associates Degree in Finance /HR or 3+ years comparable experience
Knowledgeable in Microsoft Office Suite and SAP or other financial software
Ability to multi-task and work under various conditions that may include frequent interruptions
Experience using Ultimate Software and/or Kronos timekeeping, or a similar HR system
Must demonstrate strong organizational and time management skills and can prioritize work, with an emphasis on the accuracy and attention to detail
Ability to handle sensitive and confidential information
Must be capable of working and performing independent of direct supervision.
PROFESSIONAL SKILLS AND COMPETENCIES
Proven experience as a Payroll Administrator, Payroll Coordinator or similar role
Working knowledge of account reconciliations and general ledger processes
Instills trust with others through personal communication style, approachability, professionalism, accuracy and follow-through on commitments and deadlines
Deep functional expertise to ensure depth of understanding of state and federal payroll and tax regulations
Current knowledge of state and federal payroll and tax laws for US and Canada
Exceptional verbal and written communication skills coupled with a strong sense of employee customer service and uses positive reinforcement in conflict resolution or employee concerns
High degree of organizational skills with an eye toward improving processes and methods of work, leveraging automation and technology to simplify and drive consistency
Thrives on using technology to automate and optimize tasks to ensure time is spent on more value-added activities
Excellent mathematical/analytical skills with the ability to analyze complex data
WORKING FOR AMSTED RAIL
We are a privately held, 100% employee-owned company! As an Amsted Rail employee, you are an owner. Our commitment to employee’s professional satisfaction includes creating space and opportunities to be creative and an integral part of our innovation journey and business success; for employee’s personal fulfillment, we invest in everyone’s growth and development while ensuring a work environment that values them as an individual, with their unique set of strengths and beliefs.
EOC M/F/D/V/LGBT
