16 Admin-Clerical jobs

Independent Police Review Complaint Investigator SALARY:                               $5401.00 - $7200.00 MONTHLY CLOSING DATE:                 08/04/17 04:30 PM The Complaint Investigator position in the City Auditor's Independent Police Review (IPR) is responsible for independently investigating complaints made by community members against the Portland Police Bureau. IPR is charged with civilian oversight of the Police Bureau and is located in the Auditor's Office to ensure its independence. Duties range from initial complaint processing, intake interviews to establish the basis of an allegation, designing and conducting investigations, and analyzing applicable precedents and policies. For more information and to apply, please visit www.portlandoregon.gov .

Department:   Business & Information Technology Reports To:   Dean, Academic or Associate FLSA Status:   Exempt Positions Supervised:   None Salary Grade:   FAC A Travel Required: Day travel within district as needed   LOCATION: District-wide HOURS:   Flexibility in schedule is required for day, night or weekend classes as needed. SALARY RANGE:  $55,050-$66,639 based on a standard 175-day, full-time obligation. *Current benefit eligible employees will be placed within the pay range based on their current rate/range. Anticipated Start Date: January 2018   Required online application available on website:  www.nwtc.edu/jobs   Location:   Northeast Wisconsin Technical College, Human Resources, 2740 West Mason Street,  Green Bay, WI  54307-9042. All postings are considered current and available until removed from the website.   Northeast Wisconsin Technical College is committed to promoting a learning environment where employees and students of differing perspectives and cultural backgrounds pursue career and academic goals embraced in an environment of respect and shared inquiry. The College is seeking to attract ethnically diverse instructors and staff who can inspire our increasingly diverse student population. POSITION SUMMARY Northeast Wisconsin Technical College is an innovative leading-edge college dedicated to student success.  An instructor’s primary purpose is to design instruction and assessment in an engaging environment to foster learner success.  An instructor continually improves the overall quality in the delivery of learning to support the achievement of college outcomes and priorities utilizing evidence to support decision-making.  Instructors work in alignment with the college’s mission, vision, core values, and operating principles.  Instructors are expected to provide service to the college community exemplified by teamwork, committee involvement, and participation in shared leadership activities.  In addition, instructors commit to ongoing professional growth in both instructional and technical areas to comply with NWTC’s faculty progression structure, as well as the development of their colleagues and teams.    It is our commitment as a College to ensure that we invest the resources necessary to positively impact teaching and student success. Consistent with this commitment all new faculty are required to successfully complete the Northeast Wisconsin Technical College Instructor Preparation Academy. The Academy is a structured, practical, course-based cohort learning experience during first three years of employment. Courses include teaching and learning strategies, guidance and counseling, curriculum development, assessment, diversity, and more. The details of the schedule will be made available upon hire.   SKILLS & ABILITIES Education:  Minimum of a Master’s Degree in related field and two years of direct occupational experience as an Administrative Assistant, Executive Assistant or Office Manager required. Master’s Degree Occupational Experience: At a minimum, occupational experience has to have occurred at least 1 year within the last 5 years. Individual will need to be proficient in keyboarding and keyboarding techniques, document preparation and formatting, records and office management, and be very strong in the use of microcomputer applications such as Windows and Microsoft Office. Twelve months of occupational experience other than in the educational field   Other Requirements Previous teaching experience with adult learners is preferred Ability to work non-standard hours including evening and weekend hours   ESSENTIAL FUNCTIONS Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the functions identified in the job description. Essential Functions Statement(s) Develop and continually revise curriculum that includes multicultural perspectives, core abilities, and technical content to meet industry or regulatory standards to prepare graduates for successful careers. Utilize engaging instructional strategies and methodologies which foster student success both in and outside of the classroom. Create learning experiences which integrate multiple alternative or emerging delivery methodologies and instructional technologies to maximize student success, including, but not limited to, hybrid, face-to-face, video conferencing, self-paced, and on-line course delivery. Provide immediate, routine, and consistent feedback to students to assist them in improving performance in technical and core ability competencies. Create a learning environment that integrates best practices for student success including authentic service learning, student club events, and engagement in profession specific activities. Develop, support, participate and collaborate with other departments on student recruitment, program marketing, and referral of students as needed for student success strategies including tutoring, counseling, advising, etc.   Use data to measure quality outcomes related to student persistence, retention, completion rate, course success, and to design improvement strategies based on the evidence.  Comply with College policies and practices related to instruction, assessment, and delivery.   Engage with business and industry through engagement and participation in advisory committees, including the recruitment of new members, planning of meetings, participation in community groups, and business visits. Participate in community and college-sponsored events to promote the college’s programs and enhance community relationships. Engage in division, department and team meetings and requirements including the development and completion of the college’s strategic planning through team action plans and budget requests Maintain proficient knowledge and skill in emerging trends and current occupational practices by networking with regional industry leaders and participating in continuing education and professional development. Assist in the development of adjunct faculty through communication, sharing of resources, coaching and mentoring. Maintain Faculty Quality Assurance System requirements, faculty progression structure requirements and licensure required by other agencies to maintain individual and program accreditation. POSITION QUALIFICATIONS Competency Statement(s) Values - Demonstrate behaviors and action that support the College’s values - Customer Focus, Everyone Has Worth, Passion and Inspiration, Collaboration, Emotional Intelligence, Results and Accountability, Valuing Talent and Well Being, and Ethics. Student Success – Demonstrate behaviors and actions that support student recruitment, retention, and student success initiatives. Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, disability, socio-economic background, or job type. Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others. Adaptability – Ability to adapt to new and emerging technologies and incorporate them into the curriculum Applied Learning - Ability to participate in needed learning activities in a way that makes the most of the learning experience.  Learn and use technology and alternative delivery methods, including, but not limited to, online instruction and distance education. Communication, Oral - Ability to communicate effectively with others using the spoken word. Communication, Written - Ability to communicate in writing clearly and concisely. Creative - Ability to think in such a way as to produce a new concept or idea. Enthusiastic - Ability to bring energy to the performance of a task. Flexibility – Ability to adapt quickly to changing demands, assignments and circumstances. Interpersonal - Ability to get along well with a variety of personalities and individuals. Motivation - Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability. Problem Solving - Ability to find a solution for or to deal proactively with work-related problems. Technical Aptitude – Ability to use essential technology and software for instructional and communication purposes.   PHYSICAL DEMANDS Physical Demands Lift/Carry Stand F (Frequently) Walk F (Frequently) Sit O (Occasionally) Handling / Fingering O (Occasionally) Reach Outward O (Occasionally) Reach Above Shoulder O (Occasionally) Climb N (Not Applicable) Crawl N (Not Applicable) Squat or Kneel O (Occasionally) Bend O (Occasionally) 10 lbs or less F (Frequently) 11-20 lbs O (Occasionally) 21-50 lbs O (Occasionally) 51-100 lbs O (Occasionally) Over 100 lbs N (Not Applicable) Push/Pull 12 lbs or less O (Occasionally) 13-25 lbs O (Occasionally) 26-40 lbs O (Occasionally) 41-100 lbs N (Not Applicable)   N (Not Applicable) Activity is not applicable to this occupation. O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day) F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day) C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)   The College has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate. NWTC does not discriminate on the basis of age, race, color, disability, sex, gender, sexual orientation, gender identity, national origin or other protected classes.

Position opens for applications on June 26th, 2017 If you are looking for a challenging career in public service, this is the position for you! We’re seeking a detail oriented, customer service focused person to join our team as a Case Administrator/Courtroom Deputy. The ideal candidate is a self-starter with excellent interpersonal skills who can readily adapt to fast changing priorities in a small-office setting. A legal background is helpful, but is not required. This is a full-time permanent entry-level position located in Madison, Wisconsin, that reports directly to the Operations Manager.  Representative Duties As a member of the clerk’s office, you will work in collaboration with other case administrators/courtroom deputies with: managing the progression of bankruptcy cases and related adversary proceedings from opening to final disposition; assisting with courtroom functions such as calendaring, managing the judge’s caseload, attending and logging court proceedings, recording proceedings, and other similar courtroom deputy duties; assisting the public with inquiries regarding status of cases and providing procedural (non-legal) advice; performing general office and administrative duties.  The successful candidate possesses the following professional competencies (knowledge, skills, and attributes): Collaboration : Works well with others to achieve organizational goals. Communication : Conveys oral and written information in a clear, concise, and understandable manner. Customer Service : Serves all internal and external customers in a professional manner. Flexibility : Adapts readily to changing circumstances. I ntegrity : Demonstrates sound ethics and judgment. Problem Solving : Uses appropriate methods and strategies to resolve challenges. Quality-Driven : Performs job duties efficiently and effectively. Self-Development : Takes responsibility for ongoing professional development.  Qualifications High school graduate or equivalent and a minimum of two years of general experience. Requires one year specialized experience equivalent to work at CL23 to qualify for CL24. Specialized experience is progressively responsible clerical experience requiring the regular and recurring application of clerical procedures involving the routine use of keyboard skills and use of specialized terminology and demonstrated ability to apply a body of rules, regulations, directives or laws. Such experience is commonly encountered in law firms, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or personnel/payroll operations. General experience includes duties such as assisting with the review of incoming documents to determine conformity with regulations and requirements, routing documents after acceptance, acting as receptionist and providing information to a wide variety of people and assisting with entering information into the docket.

Conservation Law Foundation (CLF) seeks an experienced, engaging, and very organized individual to serve as executive assistant to the Chief Executive Officer (CEO). The successful candidate, who will have solid prior experience supporting a senior executive (or comparable experience), will routinely provide administrative support to the CEO and, where appropriate, act as a trusted surrogate to further solutions on behalf of the CEO.   This is a full-time exempt position based in our Boston office.   KEY RESPONSIBILITIES AND DUTIES:   Handling logistics for meetings between the CEO and inside as well as outside parties, such as potential individual donors, foundations, colleagues, politicians, adversaries, etc.; may need at times to serve as “diplomat” to persuade outside parties to attend meetings. Serving as first responder to and occasionally troubleshooter for requests directed to the CEO from staff. Proactively managing and supporting the schedule of the CEO. Supporting the Board of Trustees, including scheduling Board meetings, taking minutes during Board meetings, supporting specific Board committees (e.g., the Governance Committee), and proactively serving as a liaison between Board members and the CEO. Handling routine administrative support needs for the CEO, such as drafting memos, taking messages from callers, coordinating travel reservations, etc.   QUALIFICATIONS:   At least five years of experience providing administrative support to C-suite or other senior executives or comparable experience, preferably but not essentially, in a nonprofit environment. Bachelor’s degree or equivalent experience strongly preferred. Very strong critical listening and thinking skills; top-notch interpersonal, writing, organizing, phone and basic office skills. Demonstrated penchant for problem-solving and taking the initiative; evidence of good judgment and history of high productivity. Demonstrated capacity to work well both autonomously and as part of a team. Availability to work occasional evenings and weekends as needed.    SALARY & BENEFITS: CLF offers a competitive salary, an extensive benefits plan, and an open and accepting work environment where differences are highly respected. HOW TO APPLY: Send your resume entitled “your last name-first initial-resume” (e.g., “SMITH J RESUME”) and a detailed cover letter entitled “your last name-first initial-cover” (e.g., “SMITH J COVER”) to careers@clf.org . Please make “Executive Assistant” the subject of your e-mail.  The position will remain open until filled.  No phone calls please. * *  *  *  *  * Conservation Law Foundation (CLF) protects New England’s environment for the benefit of all people. A nonprofit, member-supported organization, CLF uses the law, science and the market to solve the region’s most challenging environmental problems from climate change to ocean conservation to transportation.  Every day, CLF advocates stand up for New Englanders — in statehouses, courthouses and boardrooms, regulatory hearings and community gatherings — to forge innovative paths to environmental progress and economic prosperity  for all  in our region.  To that end, CLF works with communities of color, and also communities that are economically or otherwise disadvantaged, which often suffer disproportionately the impacts of environmental degradation.  CLF is committed to representing New England’s diversity in our staff, volunteers, boards and membership and creating a positive, inclusive workplace culture where all can thrive.  People of color are encouraged to apply.

Purpose of Position Macalester College seeks to hire a full-time Alumni Engagement Administrative Coordinator to work in its Alumni Engagement Department. This position supports the Alumni Engagement team by providing administrative duties using independent initiative to balance the priorities of the department and individual team members. They act as a first point of contact for Alumni and other inquiries, supports Alumni Engagement staff and Board, supports the administrative needs of campus and non-campus events, and oversees student workers. The incumbent functions on behalf of the entire Advancement department by greeting visitors, directing phone calls and serving as Advancement office manager. Responsibilities Alumni Engagement team support: Support the activities of the Alumni Engagement department; establish and assign priorities; develop processes and procedures for department as it relates to this position Attend meetings; record, transcribe, and distribute meeting minutes Maintain office files, procedures, and manuals; maintain distribution lists and/or databases, verify and enter information Organize and produce information for various projects, events, and reports; prepare and distribute reports, materials, and packets Screen and direct telephone communications pertaining to the Alumni Engagement department; act on routine requests, including event request Receive, process and maintain confidential and/or sensitive information and materials Support team travel plans Coordinate and manage the processing of invoices and requests for reimbursement Assist staff with logistics for out of town events including venue identification, vendor negotiations and communication with alumni leaders Recruit, manage, and supervise student employees Perform other duties as assigned Advancement reception support: Responsible for the distribution of incoming and outgoing mail; open, sort, and prioritize mail Serve as front desk representative to internal and external contacts; answer inquiries and respond to and/or resolve a variety of issues Manage inventory and order supplies Qualifications High School Diploma or GED required Vocational or technical training in the administrative/office field, Associates degree in the administrative/office field, or Bachelor’s degree in a related field is preferred 3-5 years of professional related experience required. Experience that has yielded knowledge of office procedures, administrative functions, ability to use databases and all forms of electronic communications is preferred Experience in higher education is a plus Proficient in prioritizing multiple projects and tasks Exceptional interpersonal and organizational skills Expert ability to communicate effectively, both written and verbal Demonstrated ability to work respectfully with sensitive and confidential information Application Guidelines For best consideration, please submit resume and cover letter in one PDF through the Macalester Employment Opportunities webpage no later than June 23, 2017. This posting will close on June 30, 2017. Institutional Overview Since its founding in 1874, Macalester has provided students with the inspiration, insight, and experience to become successful and ethical leaders. Located in St. Paul, Minnesota, Macalester enrolls nearly 2,100 students who come from virtually every state and 91 countries. Macalester is committed to being a preeminent liberal arts college known for its high standards of scholarship and its special emphases on internationalism, multiculturalism, and service to society. Macalester is proud of its longstanding commitment to social justice and creating a safe environment for all people regardless of sexual orientation, race, ethnicity, national origin, citizenship status, gender, religion, age, or ability. Macalester is dedicated to the goal of building a culturally diverse and pluralistic staff committed to working in a multicultural environment and strongly encourages applications from everyone who would add richness to our community, including people of color, individuals with disabilities and women. Benefits Macalester employees enjoy a fantastic benefits package and working environment that is second to none. Please visit http://www.macalester.edu/employmentservices/benefits/ for more information about benefits at Macalester College.

Brentwood School, a vibrant and diverse K-12 independent school, is seeking an Administrative Assistant, West Campus Admissions to begin in June of 2017. The Administrative Assistant, West Campus Admissions works as part of a team in a busy admissions office and reports to the Director of Admissions, West Campus. This position is a mix of administrative/office support and customer service, as the Administrative Assistant, West Campus Admissions is the initial point of contact for prospective families. The Administrative Assistant, West Campus Admissions supports the Director of Admissions, Associate Director of Admissions, and the Kindergarten Evaluator in the implementation of the admissions process for grades K-6.   Duties & Responsibilities including, but not limited to: Represent Brentwood School as the first point of contact for applicant families Oversee the creation and maintenance of all admissions files for grades K-6 Record applicant materials into the Blackbaud database and follow-up with families or schools for missing information as needed Prepare materials for all Kindergarten screening evaluations Maintain calendars for the Admissions Team including the scheduling of interviews, tours and other appointments as needed Support the Admissions Office in the planning and execution of all K-6 admissions events: open houses and transition events (some weekend work required) Interface with agencies, such as A Better Chance (ABC), The Independent School Alliance for Minority Affairs, and Young Eisner Scholars (YES) Schedule the Parent Tour Guides Order and maintain office supplies for the department Perform duties as assigned by the Director of Admission and Associate Director of Admissions West Campus. Desired Skills/Qualities: High proficiency in Microsoft Word, Excel, PowerPoint, and Google office suite Experience with databases is required Discretion in dealing with sensitive and confidential admissions information Willingness and ability to prioritize assignments, look ahead at what might be needed next, and multitask Ability to communicate and maintain collegial relationships with all constituents: students, parents, teachers, and volunteers Energy, patience, and a sense of humor necessary to work effectively with others Capacity to work both independently and with a team An interest in and openness to professional growth and development A demonstrated commitment to diversity and inclusion Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. For further information about Brentwood School, please visit the School’s website: www.bwscampus.com .   Interested candidates should submit a letter of interest, resume, and three references electronically to:   Adrienne Agena Director of Admissions, West Campus aagena@bwscampus.com

Brentwood School, a vibrant and diverse K-12 independent school, is seeking an Administrative Assistant, East Campus Admissions to begin in June of 2017.    The Administrative Assistant, East Campus Admissions works as part of a team in a busy admissions office and report to the Director of Admissions, East Campus. This position is a mix of administrative/office support and customer service, as the Administrative Assistant, East Campus Admissions is the initial point of contact for prospective families. The Administrative Assistant, East Campus Admissions supports the East Campus Director of Admissions and the Admissions Office in the implementation of the admissions process for grades 7-12.   Duties & Responsibilities including, but not limited to: Represent Brentwood School as the first point of contact for applicant families Oversee the creation and maintenance of all admissions files for grades 7-12 Record applicant materials into the Blackbaud database and follow-up with families or schools for missing information as needed File application materials Maintain calendars for the Admissions Team. This includes the scheduling of interviews and tours and other appointments as needed Support the Admissions Office in the planning and execution of all 7-12 admissions events: open houses and transition events (some weekend work required) Track RSVP’s, create nametags, prepare materials, register applicants for events Coordinate and track files for the Admissions Committee process Interface with agencies, such as A Better Chance (ABC), The Independent School Alliance for Minority Affairs, and Young Eisner Scholars (YES) Manage the Parent Tour Guide program Order and maintain office supplies for the department Perform duties as assigned by the Director of Admissions, East Campus or the Senior Administrative Team   Desired Skills/Qualities: High proficiency in Microsoft Word, Excel, PowerPoint, and Google office suite Experience with databases is required. Discretion in dealing with sensitive and confidential admissions information Willingness and ability to prioritize assignments, look ahead at what might be needed next, and multitask Ability to communicate and maintain collegial relationships with all constituents: students, parents, teachers, and volunteers Energy, patience, and a sense of humor necessary to work effectively with others Capacity to work both independently and with a team An interest in and openness to professional growth and development A demonstrated commitment to diversity and inclusion Ability to communicate in Spanish preferred   Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. For further information about Brentwood School, please visit the School’s website: www.bwscampus.com .   Interested candidates should submit a letter of interest, resume, and three references electronically to Lauren Windom, Director of Admissions, ecadmissions@bwscampus.com .

The primary responsibility of this position is to review, dispute, negotiate, consolidate, reconcile, process, and allocate billings, contracts, and licensing from IT vendors, including telephone, data, Mobile devices, software licenses, equipment maintenance, services, and subscriptions for the enterprise. Updates and distributes invoice accounting reports for management. Collects and maintains inventory of all software purchases, licenses and co-ordinates software license renewal with owner. This position performs duties for managing IT contracts to include but not limiting to tracking accountability, identification, location, maintenance, conducting inventories, reconciling, negotiating, consolidating, and validating lifecycle status for these contracts. This position maintains telecommunication and data inventories for providers, including administering ATS pagers. Tracks addition, disposal, and transfer of Corporate IT assets and provide purchasing clerk servi ces for IFS. This position also performs duties to maintain files for Sarbanes-Oxley compliance and create/post routine reports and managing software licensing. It is an integral part of ensuring the Corporate IT budget is accurate. The position tracks, evaluates, codes, and pays out on all IT invoices that come through Corporate IT on a daily basis which is then allocated out to the appropriate division as necessary. It looks for and corrects anomalies as necessary. Basic Qualifications: * Combination of formal post-secondary education and/or a minimum of two years of work experience in general accounting, auditing or as an office manager * Basic computer skills * Basic knowledge of MS Outlook and Office applications * Prior experience in statistical typing and recording information on spreadsheets * Demonstrated accuracy in working with and tracking large volumes of figures Minimum Qualifications: * Excellent written and verbal communication skills * Excellent organizational skills * Ability to multi-task and work in a fast-paced, dynamic environment * Aptitude for customer service * Ability to perform administrative tasks such as properly completing, submitting and filing forms * Ability to accurately record figures and perform simple algebra, addition and subtraction * Experience in statistical typing and recording information on spreadsheets Preferred Qualifications: * Bachelor’s degree in Accounting, Finance or Business * Overall knowledge of the telephone systems operating within the Valmont Enterprise and their contractual telecommunications agreements with commercial vendors and suppliers

Applications for this position will be accepted, on-line, until 75 completed applications have been received, but will close no later than 4:30 pm, on April 10, 2017.  Applications received after the 75 limit has been reached will not be included in this recruitment process. The City of Portland is seeking a Bureau Personnel Administrator (Administrative Assistant) in the Portland Bureau of Transportation (PBOT).  This role contributes to an internal services team that coordinates, for the entire bureau: personnel administration; leave administration; employee data, organization and position management; hiring processes; employee onboarding and off boarding functions; and other related responsibilities. This position serves as PBOT's Operating Bureau Personnel Administrator (OBPA) and provides both employees and supervisors/managers with technical guidance on a wide range of administrative processes. The Administrative Assistant is expected to carry out individual responsibilities with initiative, independence as well as collaboration, and exercise sound professional judgment and excellent communication skills. The incumbent will need to function effectively across all levels of the PBOT organization, utilize expert judgment in a wide variety of circumstances, be able to handle confidential information, advise employees and supervisors/managers with fact-based information and recommendations as well as tact and diplomacy, and play a key role in streamlining bureau processes. Experience in SAP is preferred but not required. The Portland Bureau of Transportation is a community partner in shaping a livable city. We plan, build, manage and maintain an effective and safe transportation system that provides people and businesses access and mobility. We keep Portland moving. For more information about the Portland Bureau of Transportation, please visit   www.portlandoregon.gov/pbot .  The Portland Bureau of Transportation embraces diversity, models inclusivity, and promotes equity through its service delivery, internal operations, organizational culture, and in its work with partners and the community For more information, or to apply, please visit www.portlandoregon.gov/jobs

The Administrative / Office Coordinator is responsible for performing multiple administrative functions related to the Arizona business unit. Responsible for the day-to-day office activities in Phoenix. Responsible for purchasing, filing, mailroom operations, facility management, vehicle maintenance, telecommunications, and reception duties. Schedules and coordinates logistics for meetings and assists with special events. Provides administrative support to Arizona Chapter by preparing correspondence and materials, preparing meeting agendas, handling travel arrangements and scheduling and processing expense reports. Performs assigned Information Systems, Human Resources, and Finance administrative tasks, including making deposits, processing payables, processing forms and preparing reports and acting as Phoenix “key user.”  May provide administrative support to some specific positions as assigned. Documents program procedures for reference by staff.  Uses available systems and resources to maintain, track and research data, and produce and review reports. Collaborates with other administrative and operational staff to ensure coverage. Applies established processes and practices to improve effectiveness. Coordinates activities with multiple variables, setting realistic deadlines and managing the timeline. May assist with the training of program volunteers, and may coordinate the activities of volunteers. Handles inquiries about business unit activities and assists in the preparation of program materials and correspondence. Works cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems. May communicate on behalf of the supervisor with internal and external sources, including staff, donors, vendors, and business relations to coordinate arrangements, convey information, and ensure successful execution of program. May be involved in short-term project work. May be involved in work associated with other business units. For more information and to apply, please visit www.nature.org/careers and search for job ID# 45298 in the keyword search. Deadline to apply is 11:59 PM EST, April 3, 2017.  The Nature Conservancy is an Equal Opportunity Employer. Women, minorities, people with disabilities and veterans are encouraged to apply.

This is a full time career position located in UC Davis Health System, Patient Care Network Billing, in Sacramento. Working hours are Monday through Friday 8:00 a.m. to 5:00 p.m. This classification is not represented by a union. REQUIRED: --Recent significant experience as a supervisor or equivalent role in one or more of the following areas:  outpatient medical billing operations, or medical clinic registration/front office operations --Significant experience using Epic Resolute or equivalent billing system to effectively work, Claim Edit, Credit and Follow-up  PB work queues as well as the knowledge to audit,  trace and adjust accounts using this system --Excellent leadership and supervisory skills --Ability to clearly communicate verbally, in writing or in person --Effective training skills in conjunction with experience and knowledge of the Epic Resolute PB follow-up or other equivalent billing system, and other aspects of the revenue cycle --Knowledge of Medicare, Medi-Cal, PPO and  HMO billing practices for outpatient primary care clinics. Must have significant work experience with outside payor requirements and procedures related to billing and following up open balance accounts --Knowledge of CPT-4, HCPCS and ICD-9, ICD-10 coding appropriate for primary care, OB-GYN, radiology, and selected specialty billing  --Problem solving and judgment skills to research, analyze and resolve or recommend alternatives to problem situations --Ability to effectively manage a heavy workload, delegate work to staff and handle pressure of deadlines --Knowledge and experience with Payment and Denial posting, preferably in the Epic Enterprise Payment Posting Module PREFERRED: --Knowledge and experience of other medical or health systems associated with our revenue cycle follow-up --Knowledge and experience in the Medicare and Medi-Cal provider enrollment process --Knowledge of the UCDHS provider credentialing system Responsibilities primary and secondary billing claims for all PCN medical services, is responsible for all third-party A/R follow-up, and is responsible for resolving PCN credit balance accounts.  The Patient Biller V Supervisor is responsible for one team of PCN Billing Department Patient Billers assigned to A/R follow-up.  The primary focus of each PCN Billing team is to follow-up on all payor reimbursement denials, correcting billing information that is in error and appealing all unpaid but correctable claims.  Each team is responsible for the A/R follow-up of a specific group of payors, e.g. Medicare, Medi-Cal, Commercial/PPO, W/Comp, CHDP, or others.  The Supervisor is responsible for directing staff members relative to the billing (collection) policies and performance guidelines specified by the Manager of PCN Billing. Special Requirements --THIS POSITION MAY BE SUBJECT TO A CRIMINAL BACKGROUND INVESTIGATION, DRUG SCREEN, LIVE SCAN FINGERPRINTING, MEDICAL EVALUATION CLEARANCE, AND FUNCTIONAL CAPACITY ASSESSMENT.

This position is responsible for identifying complex business opportunities which can be solved with Operations software, other automated business systems or reporting capabilities through the analysis, interface, coordination and synchronization of available resources and technical processes existing in the Foundation and Trust Company. Accountabilities Acquires and maintains a detailed knowledge of the various systems including, but not limited to, the trust accounting system, client relationship management system, and the imaging system, and how these and other systems interface with each other in the Foundation and Trust Company.  Provides instruction and training to team members and other appropriate staff to maximize the performance and utilization of all systems.  Develops informative and accurate reports and data to develop and maintain positive relations with clients and improve operational efficiencies.  Analyzes new software releases and insures the effective utilization of system features insuring the integrity of data residing on the system and accuracy of information shared with clients.  Interacts and coordinates activities with key personnel and all appropriate operating personnel and system representatives to insure clear and concise communications regarding processing schedules, outcomes, configurations and system status.  Keeps Information System personnel apprised of ineffective automated system responses, the general status of system transactions and data interfaces to enhance the connectivity and ability to communicate with critical internal and external systems.  Reads pertinent literature and attends workshops/seminars to keep abreast of new and innovative techniques for all systems within the Operations Department.  Informs the Vice President of Operations of current information and data to aid in decision making. Major Duties and Responsibilities Provides technical assistance in identifying, evaluating and creating written documentation of user instructions and procedures for all operational transactions.  Writes and maintains functional specifications and desk procedures for new or modified business systems.  Consults and coordinates with systems analysts and programmers in the design and development of new features and for all Operations’ systems.  Develops, coordinates, and implements plans to test business and functional processes during system development and quality assurance testing.  Consults with Operations’ management and personnel to obtain additional information during system development and evaluate alternatives.  Directs and coordinates work of others to develop, test, install and modify programs.  Tracks and documents changes to functional and business specifications and operating procedures.  Monitors and documents post-implementation problems and revision requests to Information Systems or other system representatives.  Prepares time and cost estimates for completing special projects and assists in identifying and managing the budget for Operations systems.   Relationships Works closely with Operations and Information Systems staff on system interfaces within Operations.   Required Education and Experience College degree or equivalent certification Minimum of 3 years’ experience utilizing business software or other software products/relational databases Strong analytical skills Knowledge of basic accounting software Exemplary report writing skills Experience working with Crystal reports Excellent verbal/written communications for training and documentation purposes Excellent people skills required Adept at assisting others in comprehending complex functions Capable of imparting knowledge to others in an informal training environment Ability to plan well and to handle multiple tasks      Physical Requirements Ability to communicate orally with management, co-workers, constituents, and vendors both individually and in a group/team environment Regular use of the telephone and e-mail for communication is essential Sitting for extended periods is common Hearing and vision within normal ranges are essential for typical conversations to receive ordinary information and to prepare or inspect documents No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required Good manual dexterity for the use of common office equipment such as computer terminals, calculator, telephone, and copiers. “The Presbyterian Foundation is an Equal Opportunity Employer” Forward résumé and cover letter to lisa.pesavento@presbyterianfoundation.org

SALARY:                               $3861 - $5945 Monthly CLOSING DATE:                 2/20/17 04:30 PM The City of Portland is seeking a Sr. Administrative Specialist in the Watershed Services Group in the Bureau of Environmental Services.  The Watershed Services Group leads planning, scientific, and stewardship efforts to implement Bureau and City investments in natural and built systems that protect and improve watersheds and public health.  The Senior Administrative Specialist independently manages time and workload to perform difficult, specialized administrative support functions using advanced skills and knowledge of business procedures, practices, and work methods.  For more information and how to apply, please visit www.portlandoregon.gov/jobs .

LOCATION:  Green Bay Campus STANDARD HOURS:  37.5 hours per week. Monday-Thursday 11:00 a.m. - 7:00 p.m.; Friday 9:00 a.m.-5:00 p.m. with rotating Saturday schedule from 8:00 a.m. – 11:00 a.m.; Flexibility required to include other day and/or weekend hours as necessary. MINIMUM STARTING RATE OF PAY*: $19.91/hour *Current benefit eligible employees will be placed within the pay range based on their current rate/range.   Location:   Northeast Wisconsin Technical College, Human Resources, 2740 West Mason Street,  Green Bay, WI  54307-9042. All postings are considered current and available until removed from the website.   Northeast Wisconsin Technical College is committed to promoting a learning environment where employees and students of differing perspectives and cultural backgrounds pursue career and academic goals embraced in an environment of respect and shared inquiry. The College is seeking to attract ethnically diverse instructors and staff who can inspire our increasingly diverse student population.   POSITION SUMMARY Interact with customers to provide information in response to inquiries about the College, enrollment, student finance, financial aid, appointments, etc. ESSENTIAL FUNCTIONS Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the functions identified in the job description. Essential Functions Statement(s) Confer with customers by telephone or in person to provide information about College services. Maintain record of customer interactions or transactions, recording details of inquiries, comments, and actions taken. Contact customers to respond to inquiries or to notify them of claim investigation results or any planned adjustments. Create student accounts, enroll students, and update student information using the student information system. Schedule students to meet with advisors and greet them upon arrival. Update information system and other resources to maintain log of frequently asked questions. Utilize references to resolve customer inquiries. Determine charges for services requested; collect payment or arrange for billing. Assist students in understanding the financial aid process and in completion of required documentation. Assist students in understanding program requirements and in applying to a program. Participate in the recruitment and retention of students by conducting telephone surveys, responding to internet requests for more information, and by participating in live chat communications. Assist students in establishing and navigating through a self-service account.   POSITION QUALIFICATIONS Competency Statement(s) Values - Demonstrate behaviors and action that support the College’s values - Customer Focus, Everyone Has Worth, Passion and Inspiration, Collaboration, Emotional Intelligence, Results and Accountability, Valuing Talent and Well Being, and Ethics. Student Success – Demonstrate behaviors and actions that support student recruitment, retention, and student success initiatives. Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, disability, socio-economic background, or job type. Accuracy - Ability to perform work accurately and thoroughly. Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others. Communication, Oral - Ability to communicate effectively with others using the spoken word. Customer Oriented - Ability to take care of the customers’ needs while following company procedures. Flexibility - Ability to adjust to changes as necessary. Friendly - Ability to exhibit a cheerful demeanor toward others. Interpersonal - Ability to get along well with a variety of personalities and individuals. Organized - Possessing the trait of being organized or following a systematic method of performing a task. Problem Solving – Ability to find a solution for or to deal proactively with work related-related problems. SKILLS & ABILITIES Education: Associates Degree Experience: Two years related experience.  **An equivalent combination of education and work experience may be considered. Computer Skills Microsoft Office Suite, OneNote, Instant Messaging, electronic calendar system and data management system (PeopleSoft preferred).   Other Requirements Bilingual – fluent English and Spanish . Ability to type 30 words per minute with 95 percent accuracy.