20 Admin-Clerical jobs

Brentwood School inspires every student to: Think critically and creatively. Act ethically. Shape a future with meaning. BRENTWOOD SCHOOL Registrar and Assistant to the Upper School Office Brentwood School, a vibrant and diverse K-12 independent school, is looking for a full-time Registrar and Assistant to the Upper School Office, to begin in November 2018. This twelve-month position is responsible for the security and accuracy of the school’s academic records, K-12, and also performs related duties and general administrative work as required to assist in the smooth operation of the Upper School.  We are looking for individuals familiar with database systems, specifically Blackbaud, and previous experience as a registrar at an independent, public, private, or charter school is preferred. It is expected that a successful candidate would: Manage the student registration process from pre-registration procedures and policies through course placement. Track student enrollment status, academic records, and the completion of graduation requirements. Work closely with the master scheduling team to create an Upper School schedule that best suits the needs of the students and faculty. Resolve scheduling issues, process drop/add requests, while ensure classes are balanced in both size and gender. Manage transcript requests for current students and alumni Coordinate the Upper School exam process Provide administrative support to the Upper School Office, including helping prepare for various Upper School events throughout the year, such as Back to School Night, the Upper School Awards Assembly, or Commencement. Oversee PSAT testing for the 10th and 11th Grade students in October. Oversee and coordinate the publishing of the updated Upper School Curriculum Guide. In addition, a candidate should possess the following skills and personal qualities: Attention to detail and follow through Strong written and verbal communication skills Computer savvy and demonstrable experience with Blackbaud Commitment to diversity and inclusion A sense of humor, warmth of personality, and energy Commitment to professional growth and to high professional standards Flexibility and willingness to cooperate with a team-oriented administrative structure Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. Information about our school can be found at www.bwscampus.com . Please submit a letter of interest and a resume to: Corisa Moreno Upper School Administrative Assistant 100 S. Barrington Place Los Angeles, CA 90049 cmoreno@bwscampus.com

The Natural Resources Defense Council (NRDC) is the nation's most effective environmental action organization. We use law, science and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure a safe and healthy environment for all living things. NRDC was founded in 1970 and our staff helped write some of America's bedrock environmental laws, including the Clean Water Act, and many of the implementing regulations; our water enforcement cases played a major role shaping current water policy throughout the country. Today, our staff of more than 500 lawyers, scientists, economists, policy and communications experts, and others, work out of offices in New York, Washington, Chicago, Los Angeles, San Francisco, Bozeman, Montana, and Beijing. Position Summary : NRDC is seeking a Program Assistant to work with the Canada Project in our Washington, DC office. The Program Assistant will support our team working on Canadian boreal forest, tar sands, and other Canada projects. The successful candidate must have excellent communication and problem solving skills and be able to handle tasks such as: management of budgets, contracts and processing expenses, formatting and proofreading documents, coordinating and booking travel, scheduling meetings, coordinating meetings and events, and researching and preparing materials. GIS skills and French proficiency are preferred but not required. Responsibilities Coordinate staff schedules and set up meetings Correspond with consultants and partners as needed Process and track invoices, contracts, grants and expenses, in a regular and timely way Provide research on specific topics, with a focus on Boreal Forest, tar sands and in environmental issues in Canada Help in the development of blogs, fact sheets, issue briefs, reports and other materials Support the team’s needs at special events Proofread and edit correspondence and various documents such as emails, blogs, internal reports, external publications, proposals, etc. Collaborate with the Canada Project team on blog posts and newsletters Qualifications Bachelor’s degree or equivalent experience 1-2 years of experience preferred Must have excellent written and verbal communications skills Must have strong interpersonal skills and be detail-oriented Must have a demonstrated interest in environmental issues Must have the ability to effectively prioritize tasks, and work in a fast-paced environment with an ability to handle multiple tasks Must have the ability to work well under pressure Must possess a high degree of proficiency with Microsoft Office including Word, Excel, and Outlook GIS knowledge a plus but not required French proficiency a plus but not required   Application Materials: Resume Cover letter Writing sample, if available in French NRDC is committed to workplace diversity and inclusion. We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. We offer competitive salaries, excellent benefits, and a pleasant working environment. Salary is based on a nonprofit scale and commensurate with experience. Pursuant to the San Francisco Fair Chance Ordinance, for positions based in San Francisco, CA we will consider for employment qualified applicants with arrest and conviction records. To apply, please visit  www.nrdc.org/careers  and upload your resume and cover letter through our online portal.  We would like you to upload any additional papers or project work that you think would showcase your abilities. Please no phone calls, emails, faxes or in-person resume drop-offs. Please reference where you saw this posting. NRDC is an Equal Opportunity Employer.  If you are having technical difficulty while applying, please reach out to Customer Care by dialing  1-800-899-4422 . For further information about NRDC, please visit  www.nrdc.org

Grantmakers for Education (GFE) is seeking a professional executive assistant with strong detail orientation and commitment to helping us achieve our purpose of strengthening philanthropy to improve outcomes and expand opportunities for all learners.   Our Organization Grantmakers for Education’s mission is clear: improve outcomes for all learners by serving as a trusted partner for all education philanthropists as they adapt to the changes impacting our world. GFE brings together hundreds of private and public philanthropies committed to improving public education, including closing the achievement gap for students from all backgrounds, improving teaching and leadership and fostering innovation and new models for learning. We provide a forum for interaction and engagement for our members that builds upon and deepens the impacts of their individual investments by enhancing their knowledge about effective education strategies and high-impact grantmaking strategies. It is an exciting and inspiring time to join our team as we position the organization to exceed the expectations and needs of its members and continue to develop programs and services that focus on the most critical education matters ahead. GFE offers a culture of committed team members working toward a common cause, competitive salary and benefits options, and generous vacation policies. The organization is virtual, but the ideal location for the executive assistant is Greater Boston.  For more information about our work and results, please visit http://www.edfunders.org   Job Description Reporting directly to the executive director, the executive assistant provides executive support in a one on-one working relationship. The executive assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the executive director. The executive assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.   The executive assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The executive assistant will have the ability to work independently on projects from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. While GFE is a virtual organization, preference will be given to candidates in the Greater Boston area.   Roles and Responsibilities Executive Support Completes a broad variety of administrative tasks for the executive director including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries and agendas; and compiling documents for travel-related meetings. Plans, coordinates and ensures that the executive director’s schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the executive director’s time and office. Communicates directly, and on behalf of the executive director, with board of directors, members, staff and others, on matters related to the director’s programmatic initiatives. Researches, prioritizes and follows up on incoming issues and concerns addressed to the executive director, including those of a sensitive or confidential Determines appropriate course of action, referral or response. Provides a bridge for smooth communication between the executive director’s office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff. Works closely and effectively with the executive director to keep her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the executive director updated. Provides basic support updating and editing documents and slide decks for use by executive director. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the executive director, some of which may have organizational impact. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the executive director’s ability to effectively lead the company. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.    Board of Directors Support and Liaison   Serves as the liaison, on behalf of the executive director, to Grantmakers for Education’s board of directors. Assists board of directors with travel arrangements, lodging and meal planning as needed.  Maintains discretion and confidentiality in relationships with all board of directors.  Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.  Manages scheduling for all board and board subcommittee meetings.  Is responsible for file management and updates of all board materials.  Assists staff liaison with development and tracking of subcommittee work plans.  Manages survey administration and data collection (board profile survey, board self-assessment survey).  Attends all board meetings to support with logistics and coordination of meetings. Senior Management Liaison Participates as an adjunct member of the executive team including assisting in scheduling meetings and attending all meetings Assists in coordinating the agenda of senior management team meetings.  Facilitates cross-divisional activities and outreach.  Ensures that the executive director's bio is updated and responds to requests for materials regarding the executive director and the organization in general.  Edits and completes first drafts for written communications to external stake holders.  Works with the strategic initiatives team in coordinating the executive director’s outreach activities.  Follows up on contacts made by the executive director and supports the cultivation of ongoing relationships.  Edits all, and creates acknowledgement letters from the executive director to donors.   Qualifications  Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.  Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.  Expert level written and verbal communication skills.  Demonstrated proactive approaches to problem-solving with strong decision-making capability.   Emotional Maturity  Highly flexible in approach, recognizing that dealing with unpredictability and change will be an ongoing part of the job.  Highly resourceful team-player, with the ability to also be extremely effective independently.  Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.  Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.  Forward thinker who actively seeks opportunities and proposes solutions.   Education and Experience Requirements  Bachelor's degree required.  Strong work tenure: 3 to 5 years of experience supporting C-Level Executives, preferably in a non-profit organization.  Experience and interest in internal and external communications, partnership development and development role.  Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and social media platforms.    Compensation  Grantmakers for Education offers competitive compensation, an excellent benefits package (including fully paid health insurance and a generous employer retirement contribution), and a collegial, casual and flexible work environment. Apply   To apply, please submit an updated resume and a detailed cover letter addressing why you are interested in the mission of Grantmakers for Education and the executive assistant role specifically to jobs@edfunders.org. Applications are reviewed on a rolling basis and the role will be open until filled.

We are looking for a phenomenal Administrative Assistant to join Intel. As an Administrative Assistant at Intel Oregon in Hillsboro, you will collaborate with other administrative partners, contribute to our success, and join a very successful team.   The ideal candidate demonstrates confidentiality, possesses excellent communication skills, is very detailed with strong organization skills, and has a strong mindset to learn new tools and processes. You are someone who thinks on his or her feet, is proactive, and demonstrates agility and strong partnership skills while working across a complex and global environment. You can adjust to a fast and dynamic environment and thrive with ambiguous direction.   Your responsibilities may include, but will not be limited to the following.   Draft, compose, type, and proof correspondence using current office software applications Create and sustain systems for retention, protection, retrieval, transfer, and disposal of confidential information schedules Coordinate logistics for meetings and events Organize and manage calendar schedules for manager and/or department Make travel arrangements and prepare expense reports Maintain office supplies Manage departmental recognition and track headcount and spending Serve as an information resource and communication channel for policies and procedures and as a resource for office-related software applications Research, analyze data, and prepare reports and recommendations Copy, collate, sort and distribute materials     Come help us build the future. Please complete this short form .  

About New Avenues for Youth:   New Avenues for Youth imagines a community where all young people thrive and experience health, well-being, and a self-determined home.  New Avenues works in partnership with the Portland community to provide homeless, foster-care, and at-risk youth of all backgrounds with the resources and skills needed to lead healthy, productive lives.  We are a diverse non-profit organization in our 20th year serving youth.   Our Commitment to Equity:  New Avenues for Youth imagines a community where all young people thrive and experience health, well-being, and a self-determined home. Historical inequities and intersecting forms of oppression such as racism, poverty, adultism, sexism, homophobia, and ableism, among others contribute to marginalization and exploitation of youth. We believe, to redress youth homelessness and housing instability we must challenge and dismantle racism and other forms of oppression and build relationships within our communities that advance equity.  At New Avenues, advancing equity is an ongoing commitment without closure. We remain open-minded and presume best intentions, knowing that discomfort and conflict are inevitable. We take risks and make and learn from our mistakes. We seek multiple perspectives, strive for transparency, remain humble, and resist the urge to silence hard truths. The Position: This position requires an intuitive, flexible, resourceful individual to provide high level day to day administrative and clerical support to the Executive Director and to the Development Team.  The position includes scheduling, computer work, database management, answering phones, addressing visitors, donor relations, and general office management in addition to some communications related assignments.  This person will routinely assist with preparation of board and various committee meetings including the taking of minutes. The candidate must be flexible, able to support people with different work styles, work well as part of a team, and have the ability think critically on how to accomplish tasks in a timely manner.  The ability to manage time effectively, be well organized, and handle many tasks is essential to being successful in this position. The ideal candidate is an assertive professional who is both self-assured and self-reliant. Strong communication, organization, and interpersonal skills are vital in this role. Attention to detail, ability to multi-task, and presenting in a cooperative, positive manner are also a must. Experience in a fast-paced office setting required. Proficiency in MS Word, Excel, and Outlook also required.       Skills & Knowledge: Proven ability to provide high level administrative support to Executive Director Desire and wherewithal to support and assist with Development Team initiatives as needed  Knowhow to manager scheduling and calendar events for the Executive Director and Development Director Experience taking meeting minutes and assisting with preparation and set-up of board and committee meetings.    Ability to handle multiple general office duties including clerical, phone, and computer work (Excel spreadsheets, Word documents, Doodle’s, Group emails). Greets people who enter New Avenues administrative offices and identifies their needs; assisting accordingly Organizing the front office and maintaining office supplies and distribution  Willingness to assist in solicitation and distribution of in-kind donations Completes various errands as assigned New Avenues for Youth offers a very generous benefits package. To apply, send your cover letter and resume to jobs@newavenues.org.  Please be sure to include where you came across this opportunity in your response.  You can learn more about New Avenues by visiting our website at http://www.newavenues.org .  New Avenues for Youth is an Equal Opportunity Employer.

TransNet Financial Programming Office TransNet is the half-cent sales tax for local transportation projects that was first approved by voters in 1988 and has been extended to 2048. Administered by SANDAG, the program has been instrumental in expanding the region’s transportation system, reducing traffic congestion, and bringing critical transportation programs to life. During the 60-year life of the program, tens of billions in TransNet and matching federal, state and local dollars will be distributed among highway, transit, and local road projects. The TransNet Department facilitates the role of the Independent Taxpayer Oversight Committee in the administration and implementation of the TransNet Program, coordinates the agency’s financial programming for regional transportation projects, and monitors the delivery of regional capital improvements through the TransNet Project Office. Financial Programming Analyst Role The Financial Programming Analyst will coordinate the preparation of multiple plans, documents, and reports related to the financial programming of regional transportation projects and provide technical expertise to project managers regarding available funding sources for the development of various regional transit, traffic, and active transportation programs. This is a Limited-Term employment opportunity and it is expected to be funded through December 31, 2020. Limited-Term Employees are considered to be “at-will” and receive many of the benefits of Regular employees. Job Responsibilities This position is ideal for a professional with an interest in the financial programming of complex capital projects. We anticipate significant career development will occur while working on the types of duties and responsibilities described below and through mentoring and close collaboration with senior staff. Examples of primary responsibilities include: Coordinate the preparation of plans and documents for multiple federal, state, and local transportation funding programs, including the Regional Surface Transportation Program (RSTP), Congestion Mitigation and Air Quality (CMAQ) Program, Federal Highway Administration (FHWA), Federal Transit Administration (FTA), and other state and federal formula and competitive funding programs. Provide technical expertise and creative strategies to project managers and executives to fully leverage available revenue in the implementation of complex capital programs. Administer claims and amendments, track allocations and obligations, and review programming actions for state and federal compliance. Prepare financial forms for Caltrans Local Assistance, Caltrans Programming, and the California Transportation Commission for programming, allocation, and obligation of funds; review materials for compliance with reporting requirements. Research, compile, and analyze project development and implementation status; track progress against timelines and funding requirements; prepare comprehensive technical reports that summarize findings, describe alternatives, and support recommendations to policymakers that fully leverages all available regional funding. Research and analyze potential federal and state funding sources; interpret and apply funding sources to new or existing projects. Prepare Federal Highway Administration (FHWA), Caltrans, and other grant applications and funding requests; administer grant funding; support the Finance department in resolving eligibility, scope, and timing issues of invoices. Support the development of revenue forecasts for short- and long-range programs and plans, including federal, state, local, and private transportation funds. Consult and strategize with project managers, project schedulers, cost control analysts, and the Finance department, and provide technical guidance for the development of accurate budgets for highway, transit, and bikeway capital improvement projects. Support the development, management, and update of the Regional Transportation Improvement Program (RTIP), including projects and programs from both internal and partner agencies. Coordinate and/or participate on inter-departmental and inter-agency teams assembled for short- and long-term planning projects, develop contingency or alternative plans during funding shortfalls; prepare applications for joint-funded projects; foster collaborative working relationships with local jurisdictions, transit agencies, Caltrans, and other public entities. Provide staff support for the Independent Taxpayer Oversight Committee, Policy Advisory Committees, and stakeholder working groups; participate in setting agendas; prepare reports and meeting summaries; participate in the development of staff recommendations. Prepare and present written, oral, and visual reports and recommendations to the Board of Directors, Independent Taxpayer Oversight Committee, Policy Advisory Committees, community groups, private organizations, members of the public, and other groups. Supervise, mentor, train, and support development opportunities for team members. (Senior level only) Experience and Qualifications Numerous factors contribute to an individual’s ability to be successful in any given role. For this position, we are searching for a detail-oriented candidate who has exceptional analytical capabilities and the ability to think strategically to see the big picture. Excellent interpersonal and communication skills are also needed. The minimum education, training, and experience qualifications include a bachelor’s degree with major course work in finance, business management, planning, engineering, or a related field, and four years (Associate level) to five years (Senior level) of recent professional experience related to fund management, financial programming, or capital project financial strategy. The following information describes the specific types of career experiences that are most relevant to this position: Experience coordinating financial programming and project control systems and processes preferably with a focus on the implementation of regional transportation projects. Demonstrated knowledge of the various federal, state, and local funding sources used for regional transportation projects. Experience interpreting and applying funding and programming laws, regulations, rules, and guidelines; demonstrated understanding and use of traditional and non-traditional methods for programming multiple sources of project funding. Demonstrated experience developing, monitoring, and maintaining numerous project budgets preferably for a comprehensive regional capital improvement program. Demonstrated experience consulting and strategizing with project managers, providing technical guidance for the development of budgets for complex capital improvement projects, and educating project managers on the budget and programming process. Knowledge of the roles and functions of various federal and state agencies in funding transportation projects; experience participating in various committees or groups and representing key issues, positions, and policies. Familiarity with current issues and emerging trends related to federal, state, and local funding and programming for transportation and other regional projects; demonstrated ability to research and analyze issues, evaluate alternative solutions, develop sound conclusions, and prepare recommendations. Experience performing complex calculations to complete financial, economic, and data analysis of funding activities; knowledge and experience with accounting, budgeting, and auditing principles; familiarity with grant writing and grant funding practices. Experience staffing committees and/or working groups; experience preparing agendas, reports, and meeting summaries. Demonstrated ability to establish and maintain effective working relationships with those contacted in the course of work including local, state, and federal transportation agencies, other government officials, community groups, the public; experience working in multi-disciplinary project teams. Ability to communicate highly technical information effectively, both orally and in writing; ability to prepare and deliver presentations and findings regarding various legislation, to Boards, upper management, member agencies, committees, and other stakeholders. Experience supervising and evaluating the work of professional and technical personnel; experience providing administrative and professional leadership for assigned programs. (Senior level only) Demonstrated computer software proficiency using various programs from the Microsoft Office Suite, web-based research applications, programming, and budget software. The selected candidate can anticipate a driving record check upon hire, and approximately annually thereafter. The results of the check may determine whether the selected candidate will be permitted to drive for SANDAG business. Salary and Benefits SANDAG rewards the efforts of its employees with a comprehensive compensation package. Competitive salaries are supplemented with a flexible offering of health, financial security, and time-off benefits to meet the work and life needs of employees and their families. The Financial Programming Analyst will be filled at the Associate or Senior level, depending on the qualifications and experience of the selected candidate. The annual salary ranges are: Associate - $53,496 to $85,593 per year; Senior - $71,689 to $114,703 per year. Our benefits include traditional health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Retirement and financial security benefits are provided through a pension plan and deferred compensation program. To support the need to rest and rejuvenate, employees are provided with a bank of paid time off in addition to paid holidays. How to Apply We encourage all interested candidates to apply for this position by completing a SANDAG Employment Application form. Resumes, cover letters, and work samples may be submitted in addition to the Employment Application but are not a substitute for this document. The Employment Application can be downloaded in PDF format from the SANDAG website. Alternatively, a copy can be requested by calling (619) 699-1900 or emailing hr@sandag.org . Completed applications and related materials can be submitted via email, fax, regular mail, courier, or delivered by hand. See our Careers / How to Apply webpage for additional information. This position will remain open until filled. The first review of applications will begin on Friday, October 5, 2018. In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to apply for a position at SANDAG. Applicants requiring an accommodation due to a disability during any stage of the recruitment and selection process, including requesting this document and related application materials in an alternative format, should make their needs known by contacting Human Resources at (619) 699-1900, (619) 699-1904 (TTY), fax (619) 699-6905, or hr@sandag.org . Application Supplement To help us further evaluate the skills and experience of individuals interested in this position, candidates are asked to respond to the Supplemental Question below. The information can be up to two pages in length and should be submitted with the Employment Application. This is considered a required component of the application; applications received without a response will be screened out of the selection process. Supplemental Question Describe the constraints to traditional transportation funding that agencies face today. What options or tools would you recommend SANDAG explore to overcome these constraints? Candidate Selection and Notification All candidates will receive written confirmation that their application has been received. The hiring manager will begin reviewing and evaluating applications within a few days of the first review date. Based on this evaluation, the best qualified candidates will be invited to continue in the selection process. All candidates will receive written notification as to the final outcome of their application. Further Information The SANDAG website contains a wealth of information about our various project and program areas. The Careers section of the site lists all of our current Job Openings as well as information on how to apply for positions and Frequently Asked Questions about our recruitment process. In compliance with the Immigration Reform and Control Act of 1986, applicants hired by SANDAG must show acceptable proof of identity and evidence of authorization to work in the United States. SANDAG is an Equal Opportunity Employer

Brentwood School inspires every student to: Think critically and creatively. Act ethically. Shape a future with meaning.   BRENTWOOD SCHOOL Administrative Assistant, Belldegrun Center for Innovative Leadership &  Equity and Inclusion     Brentwood School, a vibrant and diverse K-12 independent school, is looking for a Administrative Assistant for both the Belldegrun Center for Innovative Leadership (BCIL) and the Director of Equity and Inclusion beginning September, 2018.  We are seeking individuals with administrative experience to assist the Directors of both the Belldegrun Center for Innovative Leadership and other Center Coordinators, as well as the Director of Equity and Inclusion. This position reports to both the BCIL Director and E and I Director. Candidates should possess the qualities and skills noted below.    Duties & responsibilities including, but not limited to: Handling the daily needs of the BCIL and assisting our K-12 faculty and student body on BCIL related work Handling the daily needs of E and I and assisting our K-12 faculty and student body with E and I work, including but not limited to affinity groups, major events and special activities, Diversity Council, curriculum and professional development planning and communication Coordinating special activities and events (some of which may be outside of school hours) with the BCIL and E and I Monitoring calls, copying, ordering supplies, handling receipts, and maintaining equipment Maintaining all information on BCIL community partners Coordinating and attending BCIL committee/department meetings Maintaining calendars for E and I and the BCIL Provide communication for diversity events and news on campus Assist with peer mentoring programs and special events Coordinate logistics for the BCIL incubator and speaker series Coordinate student and adult travel arrangements for related conferences Assist with public relations, marketing, and promotions Assist with related internships Other duties as assigned by the Center for Innovative Leadership and Director of Equity and Inclusion   The successful candidate should have: A detail-oriented approach to work and outstanding organizational skills Well-developed communication and interpersonal skills to establish and maintain effective working relationships A collaborative and flexible approach with a genuine enthusiasm for working with students and colleagues Ability to work independently, problem solve, and follow through on assignments with minimal direction A service-oriented and positive demeanor Experience demonstrative of cultural intelligence A commitment to diversity and inclusion An interest in and openness to professional growth and development   Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles.  For further information about Brentwood School, please visit the school’s website: www.bwscampus.com .   Interested candidates should submit a letter of interest, resume, and three references electronically to:          Carrie James         Receptionist, East Campus        Administrative Assistant to the Head of School Office Brentwood School 100 S. Barrington Place Los Angeles, CA 90049 cjames@bwscampus.com

JOB DUTIES Under the direction of the MCC Director of Sales & Marketing and the SVP of Destination Sales, this position supports promoting and selling the MCC and City of Minneapolis as a premier destination for meetings and events, while achieving room night and revenue goals that positively impact the MCC, local hotels, and the community. ESSENTIAL DUTIES & RESPONSIBILITIES: Support Director of Sales and Marketing and other NAE’s / Sales Account Executives. Schedule, set-up and take minutes for MCC sales meetings. Assist in the coordination of MCC site inspections Maintain and distribute PFO Status Report Maintain and organize file system for sales personnel Create various report and correspondence utilizing database(s) Prepare and mail sales kits and collateral for sales personnel Special projects for sales personnel Successfully attract and retain events to the Minneapolis Convention Center using effective sales techniques Achieve annual goals as assigned Establish effective working relationships with meeting planners, hotel sales personnel, and other hospitality industry suppliers Actively handle walk-in clients or take phone calls from prospective inside sales clients Assist in drafting team proposals/ power point presentations with clients Attend and actively participate in sales and local industry meetings, as required document client communication in the convention center management system Create accurate proposals and contracts based on client needs. Modify contracts as changes occur also for sales personnel Effectively manage assigned accounts Coordinate all aspects of bid proposals Provides both direct and indirect support of the attainment of the Meet Minneapolis Performance Goals as defined in its contract with the City of Minneapolis. All other duties as assigned. ESSENTIAL EXPERIENCE / EDUCATION Bachelor’s degree in business, hospitality or related field preferred. One year minimum hospitality experience; prefer convention bureau and / or convention hotel experience. Valid driver’s license ESSENTIAL SKILLS/ATTRIBUTES Ability to multi-task, prioritize and meet deadlines in a fast pace busy environment with frequent interruptions.   Ability to travel as needed for sales activities. Ability to work evenings, weekends and holidays as needed. Ability to implement assigned portions of a sales and business plan . Ability to use general office equipment, computers and standard and specialized software packages. Ability to creatively problem solve. Possess excellent communication and presentation skills, both written and oral Strong desire to meet goals in a competitive environment. Strong analytical skills to evaluate quality of business opportunities and identify those best-suited for the facility and community. Familiarity with various forms of social media platforms and their uses as additional ways to connect with clients and promote Minneapolis. Provides both direct and indirect support of the attainment of the Meet Minneapolis Performance Goals as defined in its contract with the City of Minneapolis.  Adherence to organization values of Accountability, Inclusion, Passion and Collaboration SALARY Meet Minneapolis offers a competitive salary and incentive program.  Salary commensurate with experience.  BENEFITS Meet Minneapolis offers a generous benefits package including: medical, dental, STD/LTD, Life Insurance, 401(k), vacation and sick time.    PHYSICAL DEMANDS: While performing the duties of this job, the employee will be required to: Walk, sit, bend and squat Talk and hear Grab, pull or bend items Lift and/or carry up to 40 lbs. View items at a close and distant range Sit, walk and stand for extended periods of time Use computers for extended periods of time WORKING CONDITIONS: General office environment Trade Shows Air and ground travel   Note:  Job Descriptions are not exhaustive lists of all skills, responsibilities, or efforts associated with a job. They reflect principal job elements essential for performing the job and evaluating performance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. This document does not create an employment contract, implied or otherwise, other than as an “at will” relationship. Meet Minneapolis’ culture is inclusive and encourages the positive and mutually-beneficial development of our organization, industry and individual staff members. Our core values are Accountability, Inclusion, Passion and Collaboration. Meet Minneapolis an equal opportunity employer.

If you are looking for a challenging career in public service, this is the position for you! We’re seeking a detail oriented, customer service focused person to join our team as a Case Administrator/Courtroom Deputy. The ideal candidate is a self-starter with excellent interpersonal skills who can readily adapt to fast changing priorities in a small-office setting. A legal background is helpful, but is not required. This is a full-time permanent entry-level position located in Eau Claire, Wisconsin.  Representative Duties As a member of the clerk’s office, you will work in collaboration with other case administrators/courtroom deputies with: managing the progression of bankruptcy cases and related adversary proceedings from opening to final disposition; assisting with courtroom functions such as calendaring, managing the judge’s caseload, attending and logging court proceedings, recording proceedings, and other similar courtroom deputy duties; assisting the public with inquiries regarding status of cases and providing procedural (non-legal) advice; performing general office and administrative duties. Qualifications High school graduate or equivalent and a minimum of two years of general experience. Requires one year specialized experience equivalent to work at CL23 to qualify for CL24. Specialized experience is progressively responsible clerical experience requiring the regular and recurring application of clerical procedures involving the routine use of keyboard skills and use of specialized terminology and demonstrated ability to apply a body of rules, regulations, directives or laws. Such experience is commonly encountered in law firms, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or personnel/payroll operations.  General experience includes duties such as assisting with the review of incoming documents to determine conformity with regulations and requirements, routing documents after acceptance, acting as receptionist and providing information to a wide variety of people and assisting with entering information into the docket. To apply visit our website: http://www.wiwb.uscourts.gov/employment-opportunities

About New Avenues for Youth: New Avenues for Youth imagines a community where all young people thrive and experience health, well-being, and a self-determined home. New Avenues works in partnership with the Portland community to provide homeless, foster-care, and at-risk youth of all backgrounds with the resources and skills needed to lead healthy, productive lives. We are a diverse non-profit organization in our 20th year serving youth. Our Commitment to Equity: New Avenues for Youth imagines a community where all young people thrive and experience health, well-being, and a self-determined home. Historical inequities and intersecting forms of oppression such as racism, poverty, adultism, sexism, homophobia, and ableism, among others contribute to marginalization and exploitation of youth. We believe, to redress youth homelessness and housing instability we must challenge and dismantle racism and other forms of oppression and build relationships within our communities that advance equity. At New Avenues, advancing equity is an ongoing commitment without closure. We remain open-minded and presume best intentions, knowing that discomfort and conflict are inevitable. We take risks and make and learn from our mistakes. We seek multiple perspectives, strive for transparency, remain humble, and resist the urge to silence hard truths. The Position: The Administrative Assistant will act as a receptionist at New Avenues’ Columbia Street location as well as provide clerical and logistic support to the Finance, Program Data, and Facilities teams located at the same building. The Administrative Assistant will provide customer service to building visitors, perform light data entry for Finance and Program Data, and coordinate with vendors and other staff to respond to facility and maintenance needs and repairs. Skills & Knowledge: An unflappable and approachable demeanor in providing support to visitors and co-workers Strong organizational skills with attention to detail, excellent communication, interpersonal skills required, and the ability to work independently and as part of a team Ability to work with a diverse staff, support equity, and thrive in a multi-cultural environment Hands-on experience and/or willingness to learn and perform data entry in multiple information systems required Excellent verbal and written communication skills Prior use of Microsoft Dynamics GP, Microsoft Dynamics 365 (formerly Microsoft Dynamics CRM), or QuickBooks Online a plus.   Education & Experience: A minimum of one year of experience working in an office setting At least one year of data entry, accounting/AP processing, or other transactional data entry experience preferred New Avenues offers a very generous benefits package. To apply, send your cover letter and resume to jobs@newavenues.org. Please be sure to include where you came across this opportunity in your response.  You can learn more about New Avenues by visiting our website at http://www.newavenues.org/contact-us/employment-opportunities   New Avenues for Youth is an Equal Opportunity Employer.

Programmer/Data Analyst University of Massachusetts Amherst   University of Massachusetts Amherst invites applications for the position of Programmer/Data Analyst. Under the general direction of the IT Application Architect, the Programmer/Data Analyst is responsible for application development and configuration, data analysis, design, research, and support of systems for Administration and Finance. This position is also responsible for recommending new technologies, planning IT solutions for A&F, and leading internal projects.   For full position announcement including qualifications, and to apply online, please visit:  http://umass.interviewexchange.com/jobofferdetails.jsp?JOBID=99550   The University of Massachusetts Amherst is an Affirmative Action/Equal Opportunity Employer of women, minorities, protected veteran, and individuals with disabilities and encourages application from these and other protected group members.

Want to join an employer whose sole purpose is to improve the lives of Seattle-ites? Look no further than Seattle Parks and Recreation. With more than 6,400 acres of parks, 45 community centers, pools, and other facilities, and thousands of programs and courses, Seattle Parks and Recreation touches the lives of every resident of the city. To learn more about Seattle Parks and Recreation, visit our   website ,   Facebook   page,   Twitter   account or   Parkways Blog . Seattle Parks and Recreation is committed to utilizing our resources and programming to promote racial equity and social justice for Seattle and its citizens. We're looking for someone who loves Seattle Parks and Recreation as much as we do, and can evangelize about how our parks, programs, services and facilities play an integral role in residents' quality of life. We need a bright, creative, curious and hardworking mind to support our Communications Unit. This position supports the Communications Unit, a component of SPR's Superintendent's Office. The Communications Unit is responsible for external and internal communications for a large City of Seattle department including management of media relations, public website, blog, social media, publications, employee communications, Mayor's Office communications, communications support for the SPR Superintendent and more. The successful candidate will coordinate the department's phone services (50% of the position's duties), serve as a back-up to our front desk reception and phone line, and support for the Communications Unit through writing, editing, responding to requests for information, supporting public events, and supporting staff with social media, blog, and website updates. JOB RESPONSIBILITIES: Regular duties include: Track and fulfill staff requests for new and existing landlines and cellphones Maximize resources by reassigning phones; document changes Help users troubleshoot devices; and update City-wide database and directory regularly Provides support for front desk receptionist, duties include; answer calls and handle basic information inquires Research facts and information requested by the public, media or staff. Assist with updates to our web and social media platforms (website management training will be offered). Support our team in writing, posting, and editing blog posts for our Parkways Blog. Write posts and post pictures to our Facebook pages and Twitter feed. Cultivate relationships with staff that assist you in developing stories for our blog and social media outlets. Support our team in writing, editing and posting content to our blog, newsletter, website and social media channels. Continually seek ways to improve customer service to both internal and external customers. Assist Communications Manager and Strategic Communications Advisor with communications-related issues and assignments. Assist Communications Manager and Strategic Communications Advisor with events and appearances involving the Mayor or Superintendent and other public events. Other communications-related duties and tasks as assigned  You have: Strong organization skills. Highly developed research skills. You know where to look for answers and what to ask. The ability to work independently   and   as a part of a team. A familiarity and comfort with web-based communication tools, social media, and analytics. A commitment to race and social justice. A willingness to do whatever it takes to get the job done. A strong work ethic. The ability to multi-task. Pride in providing great customer service--both to the public and to internal staff. The ability to notice when little things can be improved. You make suggestions and float ideas about how to improve customer service and the user experience. QUALIFICATIONS: Required Qualifications: Requires two years of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform work of the class.) Demonstrated ability to maintain a high level of confidentiality Desired Qualifications: Bachelor's degree in communications, journalism, public relations or related field, or 3 years of equivalent experience. Strong computer skills, in both digital and online communication tools. Detail oriented, with strong organizational, time-management and customer service skills. Intermediate-level skills in Microsoft Office products Word, Excel, PowerPoint and Outlook.  Excellent oral, written and interpersonal communications skills. Basic knowledge of Flickr, Twitter, Facebook, Instagram and WordPress and Google Analytics. Basic graphic design skills ADMINISTRATIVE SPECIALIST II-BU   WBAPPLICATIONS MAY BE FILED ONLINE AT: http://www.seattle.gov/jobs   Job #2018-00917 Careers@seattle.gov Who May Apply: This position is open to all candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ people, people with disabilities, veterans and those with diverse life experiences. Accommodations for people with disabilities are provided on request. The City is a Drug Free Workplace.

The Regional Arts & Culture Council (RACC) is seeking a Workplace Giving Associate to work in a fast-paced environment and provide critical support in raising donations from employees at scores of companies throughout the Portland metropolitan area. The ideal candidate will have experience in customer service or donor relations, working with a wide range of communication styles, ages, and abilities, and demonstrate a passion for arts and culture. Status:      Full-Time, Non-Exempt Schedule:     Generally, this position follows RACC office hours (M-F, 8:30 AM to 5:00 PM), but flexibility is required – including some evening and weekend events. Supervisor:     Workplace Giving Coordinator Compensation:     $20 per hour plus benefits Benefits:     Full medical, dental, long-term disability and life insurance, paid time off, and 401(k) retirement plan.   RACC's Mission, Core Values, and Commitment to Equity and Inclusion : RACC’s mission is to enrich our communities through arts and culture. We value freedom of artistic and cultural expression as a fundamental human right, a diversity of artistic and cultural experiences, and a community in which everyone can participate in arts and culture and that celebrates and supports its artists and arts and cultural organizations. We also believe that arts and culture are key elements in creating desirable places to live, work and visit. RACC strives to cultivate equity in all of its programs. We believe that the arts have the power to change hearts and minds, and to inspire social change. Prejudice and privilege have created barriers that RACC must dismantle, systematically and strategically, until everyone in our community has equitable access to arts and culture. We value a diverse workforce, built upon inclusion, equity, and cultural humility, and are proud to be an equal opportunity workplace. All staff members are expected to contribute to RACC’s mission and support RACC’s core values in guiding their decisions and actions.   Position Summary: This is an ideal position for someone who genuinely enjoys meeting and talking with a wide variety of people, and who also finds it rewarding to produce highly accurate, well-organized work at the office. An energetic and grounded person with a sense of humor and an eagerness to learn will thrive here. This individual will work with people who have a strong and independent work ethic, while being a willing member of a very collaborative and creative team. Essential Functions and Responsibilities: Represent RACC at numerous workplace giving events, and speak with current and potential donors about the importance of contributing to arts and culture. Assist with a number of administrative tasks in the office, including: mailings, filing, data entry, printing, copying, and scanning. Conduct research and prepare materials for campaigns. Contribute content for various RACC communication channels including e-Newsletters, webpages, and social media. Organize and produce the monthly Arts Card E-newsletter. Provide support for the Workplace Giving Coordinator. Assist with donor communications and recognition. Record Work for Art donor pledge information from individuals and corporations using the Raiser’s Edge database.   Required Knowledge, Skills and Qualities: 4+ years of pertinent work, volunteer, or education experience. Strong organizational skills, including exceptional time management and ability to prioritize and coordinate multiple tasks simultaneously. Demonstrated public speaking experience. Exemplary customer service skills, friendly demeanor, helpful attitude, and attention to detail. Excellent written and interpersonal communication skills.   Preferred Knowledge, Skills and Qualities: Ability to travel throughout the Portland metropolitan area. Proficiency in Microsoft Office (Word, Excel, Outlook and Publisher). Experience with Raiser’s Edge and/or other donor databases. Physical Parameters: Packing, unpacking, carrying, and lifting tasks are required and are limited to 40 pounds or less. This position also requires extended periods of sitting and standing. Concentrated data entry using computer keyboard and mouse. About the Regional Arts & Culture Council RACC advocates for public and private investments in the arts, provides grants for artists and arts organizations, manages public art , raises money through workplace giving , conducts arts education   in public schools, and provides community services , including workshops for artists, organizational consulting, and a variety of printed and electronic resources. RACC is a 501(c)(3) nonprofit organization that receives funding from a variety of public and private partners to serve artists, arts organizations, schools and residents throughout Clackamas, Multnomah, and Washington counties. Read more about our work .   To Apply:   Submit your application by 5:00 pm on Friday, July 13, 2018 online at https://racc.org/joblisting-wga , by postal mail, or in person at RACC, Attn: Workplace Giving Associate, 411 NW Park Avenue, Suite 101, Portland, OR 97209. Please include a cover letter and resume. Expected hire date 8/14/2018.

Brentwood School inspires every student to: Think critically and creatively. Act ethically. Shape a future with meaning.   BRENTWOOD SCHOOL COLLEGE COUNSELING ADMINISTRATIVE ASSISTANT   Brentwood School, a vibrant and diverse K-12 Independent school, is looking for an Administrative Assistant to the College Counseling Office. The Administrative Assistant assists the College Counseling Department with special activities, some of which involve attendance at evening events. S/he must exercise excellent judgment and communication skills to deal with a broad spectrum of people, including faculty, staff, administration, students, and parents/guardians. This position handles sensitive and confidential information regularly, so diplomacy, tact, and discretion are essential skills. Database expertise is a must.   Responsibilities include, but are not limited to:   Facilitate the timely receipt of transcripts and recommendations to colleges, universities, coaches, and scholarship agencies for Brentwood students Serve as first point of contact for all students, parents, and guests of the college counseling department Manage the college counseling department by collecting and sorting mail, scheduling college visits, keeping the master calendar and updating handbooks/website links Prepare all mailings, folders, files, meeting details, and document updates for the College Counseling Office Submit monthly credit card receipts and coding to the business office Order and maintain office supplies Prepare, organize, and attend all college counseling related events (some evenings and weekends required) Coordinate, plan, and organize all college counseling events and programming Contact, schedule and arrange guest speakers for various college information nights Coordinate proctors and process materials for PSAT and extended time test takers Schedule proctors and process materials for SAT and ACT extended time test takers Maintain Naviance database (uploading test scores, recommendation letters, transcripts, scholarship opportunities and material submission to colleges) Alert the Communications Office when mass emails need to be distributed Attend bi-weekly calendar meeting Provide and assist college counselors with clerical duties as assigned         Qualifications:   At least 3 years work experience in an administrative support role, with preference given those with college counseling experience Excellent proofreading skills Strong organizational skills and the ability to juggle multiple projects simultaneously Well-developed communication and interpersonal skills to establish and maintain effective working relationships Ability to handle confidential matters Ability to work independently and follow through on assignments with minimal direction Skill in managing a complex calendar A sense of humor, warmth of personality, and energy   Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. Information about our school can be found at www.bwscampus.com . Please submit a letter of interest and a resume to:   Jean Rutherford Wall Director of College Counseling 100 S. Barrington Place Los Angeles, CA 90049 jwall@bwscampus.com

Brentwood School inspires every student to: Think critically and creatively. Act ethically. Shape a future with meaning. BRENTWOOD SCHOOL Administrative Assistant, West Campus Admissions   Brentwood School, a vibrant and diverse K-12 independent school, is seeking an Administrative Assistant, West Campus Admissions to begin in June of 2018. The Administrative Assistant, West Campus Admissions works as part of a team in a busy admissions office and reports to the Director of Admissions, West Campus. This position is a mix of administrative/office support and customer service, as the Administrative Assistant, West Campus Admissions is the initial point of contact for prospective families. The Administrative Assistant, West Campus Admissions supports the Director of Admissions, Associate Director of Admissions, and the Kindergarten Evaluator in the implementation of the admissions process for grades K-6.   Duties & Responsibilities including, but not limited to: Represent Brentwood School as the first point of contact for applicant families Oversee the creation and maintenance of all admissions files for grades K-6 Record applicant materials into the Blackbaud database and follow-up with families or schools for missing information as needed Collaborate with K-12 Data Manager with applicant information Prepare materials for all Kindergarten screening evaluations Maintain calendars for the Admissions Team including the scheduling of interviews,tours and other appointments as needed Support the Admissions Office in the planning and execution of all K-6 admissions events: open houses and transition events (some weekend work required) Interface with agencies, such as A Better Chance (ABC), The Independent School Alliance for Minority Affairs, and Young Eisner Scholars (YES) Schedule the Parent Tour Guides Order and maintain office supplies for the department Perform duties as assigned by the Director of Admission and Assistant Director of Admissions West Campus.          Desired Skills/Qualities:   High proficiency in Microsoft Word, Excel, PowerPoint, and Google office suite Experience and comfort with databases is required Discretion in dealing with sensitive and confidential admissions information Willingness and ability to prioritize assignments, look ahead at what might be needed next, and multitask Ability to communicate and maintain collegial relationships with all constituents: students, parents, teachers, and volunteers Energy, patience, and a sense of humor necessary to work effectively with others Capacity to work both independently and with a team An interest in and openness to professional growth and development A commitment to diversity and inclusion Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. For further information about Brentwood School, please visit the School’s website: www.bwscampus.com .   Interested candidates should submit a letter of interest, resume, and three references electronically to:   Adrienne Agena Director of Admissions, West Campus aagena@bwscampus.com

Applications Analyst University of Massachusetts Amherst   University of Massachusetts Amherst invites applications for the position of Applications Analyst. The Applications analyst analyzes, develops, deploys, administers, and supports information systems and related technology to support core business and organizational functions in Administration and Finance.   For full position announcement including qualifications and to apply online, please visit: http://umass.interviewexchange.com/jobofferdetails.jsp?JOBID=97181   The University of Massachusetts Amherst is an Affirmative Action/Equal Opportunity Employer of women, minorities, protected veteran, and individuals with disabilities and encourages application from these and other protected group members.

Job Description Stafford Bandlow Engineering, Inc. (SBE) is a professional consulting and design firm specializing in electro-mechanical and electro-hydraulic systems for movable bridges and heavy movable structures (see www.sbengineering.net ). Our 25-person, in-house staff consists of engineers and administrative personnel. This position will join our administrative team in support of business operations and report directly to the Office Manager. Job Title Bookkeeper/Office Assistant Qualifications & Skills Minimum education - high school diploma/ college degree not required The ideal candidate will have – Several years of professional experience in a similar role High level of organizational skills Ability to work in a fast-paced environment Possesses the necessary interpersonal skills to successfully interact with staff and clients Technical skills – Microsoft Office Suite (MS WORD, Excel, Outlook) Time and billing software (Time Slips a plus) QuickBooks Responsibilities & Duties Bookkeeping – Accounting entry – monthly and quarterly General ledger maintenance Bank reconciliations Credit card and ACH reconciliation for A/R and A/P Month-end closings and reports Expense reports and billing General bookkeeping, collections and interfacing with accountants and auditors Accounts receivable – invoicing Payroll management Office Assistant – General office administration Answering phones and taking messages as needed Clerical work Preparing Excel spreadsheets and WORD documents Requirements Candidate will be asked to participate in a multi-step interview process Candidate will be asked to provide professional references Candidate will be asked to participate in skills testing Candidate must possess a valid Driver’s License Candidate will be asked to participate in Criminal Background Screening, Drug & Alcohol Testing Employment Type Part-Time/Temporary with the possibility of Part-Time/Permanent Salary/Hours $20-$30 per hour commensurate with experience Approximately 20 hours/week with generally flexible hours/days during normal work week All working hours are conducted in our office facilities Office Location Doylestown, PA CANDIDATES should submit a resume with contact information under the subject, “Bookkeeper/Office Assistant” to: Mary Jo Fiorello, Office Manager An Affirmative Action / Equal Opportunity Employer (E-Verify) Telephone inquiries will NOT be accepted under any circumstances NO solicitations by recruiters Job Types: Part-time, Temporary Salary: $20.00 to $30.00 /hour

A Comprehensive Human Resources Program Working in close collaboration with employees, managers, and executives, the Human Resources team has a reputation for delivering programs and services that contribute to the overall effectiveness of the organization. Supporting more than 350 employees, who represent all stages of career development from entry-level interns to senior executives, and a diverse range of technical expertise, the Human Resources team designs, implements, and facilitates programs and practices that allow the agency to leverage the very best from its talented staff. The team is progressive, proactive, and provides outstanding customer service; they have contributed to the agency’s ability to deliver on its regional responsibilities by attracting, retaining, and developing a highly productive, engaged, and knowledgeable workforce. Current initiatives of the team are directly tied to agency strategic goals and include workforce planning, performance management, career development, recognition, and organizational development. Human Resources Specialist Role As a member of a seven-person team, the Specialist will perform administrative duties to support various functions and projects for the agency’s Human Resources program in areas such as staffing and recruitment, benefits administration, employee training and development, performance management, and compensation. This is a Limited-Term position and is expected to be funded through June 30, 2020. Limited-Term employees are considered to be “at-will” and receive many of the benefits of Regular employees. This is a new position and subject to Board approval of the FY 2019 program budget. Job Responsibilities This position is best suited for an experienced administrative professional who has an interest in furthering their expertise in supporting a comprehensive human resources program. We anticipate significant career development will occur while working on the types of duties and responsibilities described below and through mentoring and close collaboration with senior staff. Examples of primary responsibilities include: Support the SANDAG recruitment program; coordinate advertising and outreach activities; provide job information to interested applicants; receive, process, and file submitted applications; maintain applicant information; schedule interviews; and prepare routine correspondence. Coordinate various onboarding and orientation activities for new employees; liaise with Information Systems, Facilities, and other teams to prepare for a new employee’s first day; update records and files with new employee information; and participate in the review and implementation of orientation program enhancement initiatives. Support the day-to-day administration of the agency’s employee benefits program; maintain records and provide notification to Payroll regarding benefit deductions; assist with processing employee benefit election changes; and process and prepare monthly invoices from carriers for timely payment. Assist with the compilation and review of employee benefit information used for marketing benefit plans, developing program recommendations, and preparing reports. Support various activities related to the annual Open Enrollment program and Wellness Fair; assist with the preparation of Open Enrollment resource materials; review and update plan data and employee data in the HRIS; verify elections made by employees, send notifications to Payroll for benefit deductions, and transmit information to carriers. Assist with coordinating in-house and offsite training events and workshops; process class registration requests and coordinate payment of fees; maintain employee training records. Support the preparation and implementation of the performance management program; maintain data and records. Assist with compiling employee position and salary data used by Executives for preparing and approving annual merit increases, promotions, and bonus awards; participate in the preparation of Excel data files used by Human Resources and Payroll for processing compensation changes. Communicate with employees, job applicants, and public and private organizations; provide information and assistance regarding Human Resources programs and services. Provide professional and courteous customer service; assist employees with general Human Resources-related inquiries; provide information or copies of personnel documents when appropriate. Research, collect, and compile information from various sources on a variety of human resources topics. Perform a variety of general administrative support work; maintain records and files; verify accuracy of information; record information; perform routine document processing and filing; assist with special projects and tasks as assigned. Experience and Qualifications Numerous factors contribute to an individual’s ability to be successful in any given role. For this position, we are searching for a candidate who is responsive, organized, and detail-oriented, and committed to providing professional, prompt, and accurate services while meeting numerous time-sensitive deadlines. Strong verbal and written communication skills, outstanding administrative skills, and the ability to exercise diplomacy, tact, and sensitivity when working with employees are key characteristics. The minimum education, training, and experience qualifications include a high school diploma, or equivalent supplemented by specialized training or college level course work in human resources, business, or a related field, and five years of recent experience providing administrative support for a comprehensive program area. The following information describes the specific types of career experiences that are most relevant to this position: Demonstrated experience providing day-to-day administrative support, preferably for a comprehensive human resources program; familiarity with the public-sector environment is desirable. Demonstrated experience with a broad range of administrative functions including preparing correspondence and other documents, record keeping, filing, data entry, and report compilation; basic knowledge of the principles and practices of the human resources profession is desirable. Experience researching, gathering, and organizing sources of information related to a broad range of administrative programs and services; demonstrated ability to maintain tracking and reporting systems using spreadsheets and database systems. Ability to coordinate numerous time-sensitive recruitment and onboarding activities for candidates and new employees; ability to respond to a high-volume of employment candidates and employee inquiries via phone and email. Familiarity with reviewing and verifying invoice information, and preparing invoices for payment. Experience coordinating registration and payment for training classes, seminars, and workshops and maintaining training budget records. Excellent customer service skills including strong verbal and written communication skills; demonstrated ability to listen and ascertain the needs of employees and respond quickly, tactfully, and courteously. Demonstrated ability to establish rapport with employees, managers, executives, and others and foster positive and harmonious working relationships with those met in the course of work. Demonstrated understanding of the need to maintain confidentiality and act with diplomacy when working with personnel records, candidate applications, compensation data, demographic data, and other confidential materials. Demonstrated ability to work well under pressure and perform multiple tasks simultaneously with frequent interruptions from telephone calls, visitors, and employees; effective time management skills, excellent organizational skills, and the ability to establish and maintain priorities and work independently. Demonstrated computer software proficiency using the Microsoft Office Suite, particularly Word and Excel; experience using advanced features in Microsoft Outlook; experience using databases or systems to enter information and run reports. The selected candidate can anticipate a driving record check upon hire, and approximately annually thereafter. The results of the check may determine whether the selected candidate will be permitted to drive for SANDAG business. Salary and Benefits SANDAG rewards the efforts of its employees with a comprehensive compensation package. Competitive salaries are supplemented with a flexible and generous offering of health, financial security, and time-off benefits to meet the work and life needs of employees and their families. The annual salary range for the Human Resources Specialist position is $35,839 to $59,637 per year. Our benefits include traditional health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Retirement and financial security benefits are provided through a pension plan and deferred compensation program. And to support the need to rest and rejuvenate, employees are provided with a bank of paid time off in addition to paid holidays. How to Apply We encourage all interested candidates to apply for this position by completing a SANDAG Employment Application  form. Resumes, cover letters, and work samples may be submitted in addition to the Employment Application but are not a substitute for this document. The Employment Application can be downloaded in PDF format from the SANDAG website. Alternatively, a copy can be requested by calling (619) 699-1900 or emailing hr@sandag.org . Completed applications and related materials can be submitted via email, fax, regular mail, courier, or delivered by hand. See our Careers / How to Apply webpage for additional information. This position is open until filled. The first review of applications will begin on Friday, May 4, 2018. In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to apply for a position at SANDAG. Applicants requiring an accommodation due to a disability during any stage of the recruitment and selection process, including requesting this document and related application materials in an alternative format, should make their needs known by contacting Human Resources at (619) 699-1900, (619) 699-1904 (TTY), fax (619) 699-6905, or hr@sandag.org . Application Supplement To help us further evaluate the skills and experience of individuals interested in this position, applicants are asked to respond to the Supplemental Questions below. The information can be up to 300 words per question and should be submitted with the Employment Application. This is considered a required component of the application; applications received without a response will be screened out of the selection process. Supplemental Questions 1. Describe three work habits or strategies that best demonstrate your ability to support a busy team. 2. Please provide an example of when you had to respond to an upset employee or customer while communicating information. What steps did you take to help resolve the situation?   Candidate Selection and Notification Following the first review date for applications, all candidates will receive written confirmation that their application has been received. The hiring manager will begin reviewing and evaluating applications within a few days of the first review date. Based on this evaluation, the best qualified candidates will be invited to continue in the selection process. All candidates will receive written notification as to the final outcome of their application. Further Information The SANDAG website contains a wealth of information about our various project and program areas. The Careers section of the site lists all of our current Job Openings as well as information on how to apply for positions and Frequently Asked Questions about our recruitment process. In compliance with the Immigration Reform and Control Act of 1986, applicants hired by SANDAG must show acceptable proof of identity and evidence of authorization to work in the United States. SANDAG is an Equal Opportunity Employer.

The SANDAG Risk Management Program As a public entity with a broad range of responsibilities, including the design and construction of capital projects, operation of HOV and tolling facilities, environmental preservation programs, and development of long-range regional plans, the SANDAG risk management program requires expertise and collaboration from specialist staff, program and project managers, and consultant resources to ensure adequate protection for the agency’s programs, operations, and assets. Administrative strategies, such as obtaining commercial insurance coverage, determining insurance requirements for contractors and vendors, and business continuity planning, are essential elements of the overall risk management program. The Risk Program Analyst will research, recommend, develop, and coordinate risk management activities for administrative program areas such as commercial insurance, contract insurance requirements, and business continuity planning. Working in close collaboration with other business areas across the agency, this position will coordinate the development and implementation of administrative risk management initiatives, programs, and policies. The minimum education, training, and experience qualifications include a bachelor’s degree with major course work in public/business administration, finance, economics, law, or a related field, and five years of professional experience in risk analysis, preferably related to administrative programs areas such as commercial insurance, contract insurance requirements, and business continuity planning. An advanced degree and/or a risk management certification are desirable. SANDAG rewards the efforts of its employees with a comprehensive compensation package. Competitive salaries are supplemented with a flexible offering of health, financial security, and time-off benefits to meet the work and life needs of employees and their families. How to Apply  A complete job announcement can be seen under the Job Openings tab on the SANDAG website at www.sandag.org/jobs. We encourage all interested candidates to apply for this position by completing a SANDAG employment application form. Resumes, cover letters, and work samples may be submitted in addition to the employment application but are not a substitute for this document. The employment application can be downloaded in PDF format from the SANDAG website at www.sandag.org/jobs. Alternatively, a copy can be requested by calling (619) 699-1900 or emailing hr@sandag.org .     Application Supplement To help us further evaluate the skills and experience of individuals interested in this position, candidates are asked to respond to the Supplemental Questions below. The information can be up to 300 words per question and should be submitted with the Employment Application. This is considered a required component of the application; applications received without a response will be screened out of the selection process. Supplemental Questions 1. Describe the methods you use to coordinate the participation and activities of multiple contributors from various departments across an organization. 2. Describe an example that demonstrates your ability to creatively solve an insurance-related challenge. SANDAG is an Equal Opportunity Employer and offers competitive salaries and benefits. This position is open until filled. The first review of applications will begin on Friday, April 20, 2018.  

The Collins Foundation in Portland, Oregon, seeks full-time Executive Office Administrator to provide executive support to the CEO and Director of Programs, as well as office management and grant application intake. The Foundation supports Oregon nonprofits, both urban and rural, that are dedicated to improving quality of life for their communities. The Foundation is committed to the pursuit of equity in how it allocates resources across Oregon’s diverse communities and how it shapes its internal structures. Position requires exceptional communication skills, excellent organizational skills, and advanced computer skills using MS Office. Five years of experience in related capacity with nonprofit or foundation preferred. B.A. or equivalent experience preferred. Salary is competitive and includes excellent benefits. Full job description is available at www.collinsfoundation.org . To apply, submit cover letter and resume to: information@collinsfoundation.org . Subject line should read Executive Office Administrator. Applications received by March 14, 2018, will receive priority consideration. No phone calls please.