Coordinator, Student Affairs Program
R0141105
Medicine, Reno - University of Nevada School of Medicine
The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.
If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fjobs%40unr.edu%2F&data=04%7C01%7Cmichellebriggs%40unr.edu%7C3fc56ddb0d3143705f1c08d9932205df%7C523b4bfc0ebd4c03b2b96f6a17fd31d8%7C1%7C0%7C637702596595879550%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=f3IzAEa5H3%2FeLS%2BymU9ZqLPkGDVrZukYCBVy8XHJYe0%3D&reserved=0. For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778.
Job Description
The University of Nevada, Reno School of Medicine is seeking a Coordinator to manage UNR Med's Student Affairs Programs for medical students.
The primary function of the Program Coordinator is to develop, implement, promote, manage, and evaluate Student Affairs programs for medical students to support an optimal experience throughout their medical education. The Program Coordinator oversees the identification, introduction, execution, and assessment of student affairs programming and interventions to include, but not limited to, Supplemental Instruction (SI) and Tutoring, new student orientation (MedFIT), student government, and mentorship (Pack Mentor Elective). This position reports to the Director of Student Affairs.
Responsibilities include:
• Oversight of the Supplemental Instruction (SI) and Tutoring program and associated course (MED 661TM), supporting medical student learning needs throughout the four-year curriculum with academic peer-assisted learning • Development and instruction of the new student transition course, MedFIT (MED 630), a week-long orientation program designed to familiarize students with academic expectations and support resources of medical school, and offer opportunity to begin to develop community and sense of belonging • Support for and leadership development of the UNR Med Student Government, ASUNSOM (Associated Students of Nevada - School of Medicine) as faculty advisor • Instruction and oversight of fourth-year mentorship elective course, Pack Mentors MED 661, which matches students in their final year of medical school with students in other years to offer peer support, guidance, and mentorship • Continuous assessment and quality improvement of Student Affairs programs, including but not limited to those above
The ideal candidate will demonstrate the ability to provide effective oversight, development, and support for learner-facing programs designed to enhance medical student success, professional identity development, and sense of belonging. They will have the ability to work independently and in collaboration with others to support holistic student success. They will have observational, organizational, and interpersonal skills that allow for identification and strong development and facilitation of effective student programming.
Required Qualifications
Bachelor's Degree and 2 years of related work experience OR
Master's Degree and 1 years of related work experience
Relevant Experience: student affairs programming, medical education, college student development and/or retention programs, event programming, and related areas.
Schedule
This position requires occasional travel and a variable schedule due to evening and weekend events.
Preferred Qualifications
• Experience working with student mentorship, coaching and/or student programs in a higher education setting • Experience with program assessment and program development • Previous experience in a role with visibility to curricula
Compensation Grade
B
To view the salary schedule for this position, please visit: https://www.unr.edu/hr/compensation-evaluation/compensation/salary-schedules and select Administrative Faculty by Grade. Salary is competitive and commensurate with related education and experience
Total Compensation
The total compensation package includes a competitive salary, moving allowance (if applicable), a rich retirement plan, health insurance options that include dental and vision, life insurance, thirty (30) days of sick leave provided upon start date and two (2) days of sick leave accrued per full month after the first year of service, two (2) days of annual leave accrued each full month, along with many other benefits. Additionally, there is a grant-in-aid educational benefit for faculty and dependents. For more information, please visit: https://www.unr.edu/hr/benefits
Faculty Dual Career Assistance Program
The University of Nevada, Reno recognizes the importance of addressing dual-career couples' professional needs. We offer a dual career assistance program to newly hired faculty spouses/partners that provides resources and assists them to identify career opportunities in Northern Nevada. https://www.unr.edu/hr/jobs/dual-career-program
Department Information
For more information about the School of Medicine, please visit https://med.unr.edu/
Department Contact
Bailey Howard
Search Coordinator
mailto:Baileyhoward@med.unr.edu
Exempt Yes
Full-Time Equivalent 100.0%
Required Attachment(s)
1) Resume/CV
2) Letters of Application (Cover letter)
3) Three professional references (include name, title, company/organization, email address, phone number)
4) One-page inclusivity statement: Please write a brief statement (one page maximum) about how you would contribute toward our mission of creating a culturally inclusive environment in the role for which you are applying. Please also highlight contributions you have made to this goal in your previous role(s).
Required UNR Med Recruitment Survey
Please complete the survey at the link below; this 1-2 minute survey will allow us to understand our current status and the effectiveness of our efforts in promoting diversity and inclusion at UNR Med. Survey data will not be accessible by the department for which you are applying or the recruitment team.
https://unr.az1.qualtrics.com/jfe/form/SV_5uwa6f4UdCXFzOB?RID=MLRP_8wvvyes5WZVKBaR
University of Nevada, Reno School of Medicine (UNR Med)
For over 50 years the University of Nevada, Reno School of Medicine (UNR Med) has trained physicians who are leading the way to 'A Healthy Nevada', nation, and world. Community-based and research-intensive, UNR Med is committed to our four-part mission of education, research, clinical service, and diversity. We show this commitment through our demonstrated core values: people are our strength, we innovate and improve, we serve with integrity, and we success with trust and respect.
The University of Nevada, Reno School of Medicine is an inclusive and engaged community. We recognize that diverse faculty and leaders add value to the educational experience and promote excellence in our teaching, patient care, and research missions. We seek applications from candidates with diverse backgrounds and experiences who will contribute to our mission and uphold our core values.
Our mission has guided our growth in graduating the next generation of primary and specialty care physicians and medical researchers while maintaining personalized instruction. The School of Medicine has statewide outreach with a local touch providing patient care, health services, and training physicians in Reno, Nevada and in the state's rural communities. We are expanding provider education to train medical specialists as Medical Doctors as well as Speech Pathologists and Physician Assistants. We are actively expanding technologically-advanced infrastructure to keep pace with our world-class research to meet the needs of students, patients, and researchers. We seek to create an environment that serves all who enter our doors, from the physicians who teach our learners to our employees, patients, and students.
This posting is open until filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received, or a hiring decision has been made.
Posting Close Date
Note to Applicant
A background check will be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
Applicants hired on a federal contract may be subject to E-Verify.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.
Schedules are subject to change based on organizational needs.
University of Nevada, Reno School of Medicine
To apply, visit https://apptrkr.com/5133638
Founded in 1874, the University of Nevada, Reno is the State of Nevada’s land grant institution with a statewide mission and presence. The University of Nevada, Reno is a Carnegie I Research Institution and has been recognized as a “Top Tier” Best National University by U.S. News & World Report. With an enrollment of nearly 21,000 students we offer 145 Tier 1 accredited degree programs. Located in the picturesque Truckee Meadows the University of Nevada, Reno is surrounded by numerous state and national parks, is 45 minutes from beautiful Lake Tahoe, and four hours from San Francisco.
The University of Nevada, Reno recognizes that diversity promotes excellence in education and research. We are an inclusive and engaged community and recognize the added value that students, faculty, and staff from different backgrounds bring to the educational experience.
The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.
Full Time
Coordinator, Student Affairs Program
R0141105
Medicine, Reno - University of Nevada School of Medicine
The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.
If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fjobs%40unr.edu%2F&data=04%7C01%7Cmichellebriggs%40unr.edu%7C3fc56ddb0d3143705f1c08d9932205df%7C523b4bfc0ebd4c03b2b96f6a17fd31d8%7C1%7C0%7C637702596595879550%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=f3IzAEa5H3%2FeLS%2BymU9ZqLPkGDVrZukYCBVy8XHJYe0%3D&reserved=0. For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778.
Job Description
The University of Nevada, Reno School of Medicine is seeking a Coordinator to manage UNR Med's Student Affairs Programs for medical students.
The primary function of the Program Coordinator is to develop, implement, promote, manage, and evaluate Student Affairs programs for medical students to support an optimal experience throughout their medical education. The Program Coordinator oversees the identification, introduction, execution, and assessment of student affairs programming and interventions to include, but not limited to, Supplemental Instruction (SI) and Tutoring, new student orientation (MedFIT), student government, and mentorship (Pack Mentor Elective). This position reports to the Director of Student Affairs.
Responsibilities include:
• Oversight of the Supplemental Instruction (SI) and Tutoring program and associated course (MED 661TM), supporting medical student learning needs throughout the four-year curriculum with academic peer-assisted learning • Development and instruction of the new student transition course, MedFIT (MED 630), a week-long orientation program designed to familiarize students with academic expectations and support resources of medical school, and offer opportunity to begin to develop community and sense of belonging • Support for and leadership development of the UNR Med Student Government, ASUNSOM (Associated Students of Nevada - School of Medicine) as faculty advisor • Instruction and oversight of fourth-year mentorship elective course, Pack Mentors MED 661, which matches students in their final year of medical school with students in other years to offer peer support, guidance, and mentorship • Continuous assessment and quality improvement of Student Affairs programs, including but not limited to those above
The ideal candidate will demonstrate the ability to provide effective oversight, development, and support for learner-facing programs designed to enhance medical student success, professional identity development, and sense of belonging. They will have the ability to work independently and in collaboration with others to support holistic student success. They will have observational, organizational, and interpersonal skills that allow for identification and strong development and facilitation of effective student programming.
Required Qualifications
Bachelor's Degree and 2 years of related work experience OR
Master's Degree and 1 years of related work experience
Relevant Experience: student affairs programming, medical education, college student development and/or retention programs, event programming, and related areas.
Schedule
This position requires occasional travel and a variable schedule due to evening and weekend events.
Preferred Qualifications
• Experience working with student mentorship, coaching and/or student programs in a higher education setting • Experience with program assessment and program development • Previous experience in a role with visibility to curricula
Compensation Grade
B
To view the salary schedule for this position, please visit: https://www.unr.edu/hr/compensation-evaluation/compensation/salary-schedules and select Administrative Faculty by Grade. Salary is competitive and commensurate with related education and experience
Total Compensation
The total compensation package includes a competitive salary, moving allowance (if applicable), a rich retirement plan, health insurance options that include dental and vision, life insurance, thirty (30) days of sick leave provided upon start date and two (2) days of sick leave accrued per full month after the first year of service, two (2) days of annual leave accrued each full month, along with many other benefits. Additionally, there is a grant-in-aid educational benefit for faculty and dependents. For more information, please visit: https://www.unr.edu/hr/benefits
Faculty Dual Career Assistance Program
The University of Nevada, Reno recognizes the importance of addressing dual-career couples' professional needs. We offer a dual career assistance program to newly hired faculty spouses/partners that provides resources and assists them to identify career opportunities in Northern Nevada. https://www.unr.edu/hr/jobs/dual-career-program
Department Information
For more information about the School of Medicine, please visit https://med.unr.edu/
Department Contact
Bailey Howard
Search Coordinator
mailto:Baileyhoward@med.unr.edu
Exempt Yes
Full-Time Equivalent 100.0%
Required Attachment(s)
1) Resume/CV
2) Letters of Application (Cover letter)
3) Three professional references (include name, title, company/organization, email address, phone number)
4) One-page inclusivity statement: Please write a brief statement (one page maximum) about how you would contribute toward our mission of creating a culturally inclusive environment in the role for which you are applying. Please also highlight contributions you have made to this goal in your previous role(s).
Required UNR Med Recruitment Survey
Please complete the survey at the link below; this 1-2 minute survey will allow us to understand our current status and the effectiveness of our efforts in promoting diversity and inclusion at UNR Med. Survey data will not be accessible by the department for which you are applying or the recruitment team.
https://unr.az1.qualtrics.com/jfe/form/SV_5uwa6f4UdCXFzOB?RID=MLRP_8wvvyes5WZVKBaR
University of Nevada, Reno School of Medicine (UNR Med)
For over 50 years the University of Nevada, Reno School of Medicine (UNR Med) has trained physicians who are leading the way to 'A Healthy Nevada', nation, and world. Community-based and research-intensive, UNR Med is committed to our four-part mission of education, research, clinical service, and diversity. We show this commitment through our demonstrated core values: people are our strength, we innovate and improve, we serve with integrity, and we success with trust and respect.
The University of Nevada, Reno School of Medicine is an inclusive and engaged community. We recognize that diverse faculty and leaders add value to the educational experience and promote excellence in our teaching, patient care, and research missions. We seek applications from candidates with diverse backgrounds and experiences who will contribute to our mission and uphold our core values.
Our mission has guided our growth in graduating the next generation of primary and specialty care physicians and medical researchers while maintaining personalized instruction. The School of Medicine has statewide outreach with a local touch providing patient care, health services, and training physicians in Reno, Nevada and in the state's rural communities. We are expanding provider education to train medical specialists as Medical Doctors as well as Speech Pathologists and Physician Assistants. We are actively expanding technologically-advanced infrastructure to keep pace with our world-class research to meet the needs of students, patients, and researchers. We seek to create an environment that serves all who enter our doors, from the physicians who teach our learners to our employees, patients, and students.
This posting is open until filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received, or a hiring decision has been made.
Posting Close Date
Note to Applicant
A background check will be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
Applicants hired on a federal contract may be subject to E-Verify.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.
Schedules are subject to change based on organizational needs.
University of Nevada, Reno School of Medicine
To apply, visit https://apptrkr.com/5133638
Founded in 1874, the University of Nevada, Reno is the State of Nevada’s land grant institution with a statewide mission and presence. The University of Nevada, Reno is a Carnegie I Research Institution and has been recognized as a “Top Tier” Best National University by U.S. News & World Report. With an enrollment of nearly 21,000 students we offer 145 Tier 1 accredited degree programs. Located in the picturesque Truckee Meadows the University of Nevada, Reno is surrounded by numerous state and national parks, is 45 minutes from beautiful Lake Tahoe, and four hours from San Francisco.
The University of Nevada, Reno recognizes that diversity promotes excellence in education and research. We are an inclusive and engaged community and recognize the added value that students, faculty, and staff from different backgrounds bring to the educational experience.
The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.
Program Coordinator, Senior Outreach Services
R0140695
University of Nevada, Reno - Main Campus
The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.
If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fjobs%40unr.edu%2F&data=04%7C01%7Cmichellebriggs%40unr.edu%7C3fc56ddb0d3143705f1c08d9932205df%7C523b4bfc0ebd4c03b2b96f6a17fd31d8%7C1%7C0%7C637702596595879550%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=f3IzAEa5H3%2FeLS%2BymU9ZqLPkGDVrZukYCBVy8XHJYe0%3D&reserved=0. For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778.
Job Description
The Sanford Center for Aging at the University of Nevada, Reno School of Medicine invites applications for the role of Program Coordinator, Senior Outreach Services (SOS). This grant-funded program is part of Community Services and provides volunteer-based companionship to Washoe County elders living at home who are lonely, isolated and looking for a friend. The SOS Coordinator will prioritize client and volunteer service and identify community resources to address client needs; administer in-home client assessments; assist the Director to identify and implement quality improvements; successfully match clients with trained volunteers; conduct outreach to targeted populations; measure, analyze and report on grant output goals; and maintain accurate client and volunteer data. This position reports to the Director of Community Services.
At the Sanford Center for Aging, we are committed to dispelling ageism and providing compassionate care and service to our community's older adult population. The ideal candidate in this role will share our mission to serve, and demonstrate excellent written, verbal, and active listening communication skills, management of distinct priorities on differing timelines, adaptability and an eye for detail and organization. An enthusiasm for outreach, relationship building, forging personal connections with clients and volunteers, and engaging with a variety of audiences will contribute to success in the role. A strong sense of self and respect for the boundaries and abilities of others are key.
Required Qualifications
Bachelor's Degree and two years of related professional experience OR
Master's Degree and one year of related professional work experience
Related Experience: Working with older adults in home settings
Certification and Licensure: Nevada Driver's License
Preferred Qualifications
• Background in social work, human services, public health or related field • Experience working with/managing volunteers • Experience administering needs assessments • Experience connecting individuals with community resources
Compensation Grade
B
To view the salary schedule for this position, please visit: https://www.unr.edu/hr/compensation-evaluation/compensation/salary-schedules and select Administrative Faculty by Grade. Salary is competitive and commensurate with related education and experience
Total Compensation
The total compensation package includes a competitive salary, moving allowance (if applicable), a rich retirement plan, health insurance options that include dental and vision, life insurance, thirty (30) days of sick leave provided upon start date and two (2) days of sick leave accrued per full month after the first year of service, two (2) days of annual leave accrued each full month, along with many other benefits. Additionally, there is a grant-in-aid educational benefit for faculty and dependents. For more information, please visit: https://www.unr.edu/hr/benefits
Faculty Dual Career Assistance Program
The University of Nevada, Reno recognizes the importance of addressing dual-career couples' professional needs. We offer a dual career assistance program to newly hired faculty spouses/partners that provides resources and assists them to identify career opportunities in Northern Nevada. https://www.unr.edu/hr/jobs/dual-career-program
Department Information
For more information about the School of Medicine, please visit https://med.unr.edu/
For more information about the Sanford Center for Aging, please visit https://med.unr.edu/aging
Department Contact
Gary Aldax
Search Coordinator
mailto:aencinias@med.unr.edu
Exempt Yes
Full-Time Equivalent 60.0%
Required Attachment(s)
1) Resume/CV
2) Letters of Application (Cover letter)
3) Three professional references (include name, title, company/organization, email address, phone number)
4) One-page inclusivity statement: Please write a brief statement (one page maximum) about how you would contribute toward our mission of creating a culturally inclusive environment in the role for which you are applying. Please also highlight contributions you have made toward this goal in your previous role(s).
Required UNR Med Recruitment Survey
Please complete the survey at the link below; this 1-2 minute survey will allow us to understand our current status and the effectiveness of our efforts in promoting diversity and inclusion at UNR Med. Survey data will not be accessible by the department for which you are applying or the recruitment team.
https://unr.az1.qualtrics.com/jfe/form/SV_5uwa6f4UdCXFzOB?RID=MLRP_8wvvyes5WZVKBaR
University of Nevada, Reno School of Medicine (UNR Med)
For over 50 years the University of Nevada, Reno School of Medicine (UNR Med) has trained physicians who are leading the way to 'A Healthy Nevada', nation, and world. Community-based and research-intensive, UNR Med is committed to our four-part mission of education, research, clinical service, and diversity. We show this commitment through our demonstrated core values: people are our strength, we innovate and improve, we serve with integrity, and we success with trust and respect.
The University of Nevada, Reno School of Medicine is an inclusive and engaged community. We recognize that diverse faculty and leaders add value to the educational experience and promote excellence in our teaching, patient care, and research missions. We seek applications from candidates with diverse backgrounds and experiences who will contribute to our mission and uphold our core values.
Our mission has guided our growth in graduating the next generation of primary and specialty care physicians and medical researchers while maintaining personalized instruction. The School of Medicine has statewide outreach with a local touch providing patient care, health services, and training physicians in Reno, Nevada and in the state's rural communities. We are expanding provider education to train medical specialists as Medical Doctors as well as Speech Pathologists and Physician Assistants. We are actively expanding technologically-advanced infrastructure to keep pace with our world-class research to meet the needs of students, patients, and researchers. We seek to create an environment that serves all who enter our doors, from the physicians who teach our learners to our employees, patients, and students.
This posting is open until filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received, or a hiring decision has been made.
Posting Close Date
Note to Applicant
A background check will be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
Applicants hired on a federal contract may be subject to E-Verify.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.
Schedules are subject to change based on organizational needs.
The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).
About Us
The University of Nevada, Reno is a leading American public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada's original land-grant university, the University serves 21,000 undergraduate and graduate students from all 50 states and 63 countries.
Classified by the Carnegie® Classification of Institutions of Higher Education as an R1 (“Very High Research”) university, it is also recognized in the Carnegie® Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best National Universities” and “Best National Public Universities.” It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times' “Top Colleges for Economic Diversity.”
Since 2009, nearly $1 billion has been has invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada's first medical school - the University of Nevada, Reno School of Medicine - and it delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics.
The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290-acre main campus is also a Nevada State Arboretum. In recent years, the University has expanded to include two additional locations: the Redfield Campus in south Reno and the Wayne L. Prim campus in Incline Village, which is the home of the University of Nevada, Reno at Lake Tahoe.
As part of the Nevada System of Higher Education - comprised of two research universities, one state college, four community colleges and an environmental research institute - the University is committed to developing strong partnerships with each of these institutions for the benefit of all Nevadans.
Through its commitment to high-impact education, world-improving research and creative activity, and outreach that's transforming Nevada's communities and businesses, the University continues its nearly 150-year tradition of benefitting our state, nation and world.
The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the educational experience.
Today, the University delivers on its original land-grant mission of access to education and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students' cognitive growth and academic achievement - all while remaining one of the best values in American higher education.
For more information, please visit the http://www.unr.edu/.
University of Nevada, Reno
To apply, visit https://apptrkr.com/5133640
Founded in 1874, the University of Nevada, Reno is the State of Nevada’s land grant institution with a statewide mission and presence. The University of Nevada, Reno is a Carnegie I Research Institution and has been recognized as a “Top Tier” Best National University by U.S. News & World Report. With an enrollment of nearly 21,000 students we offer 145 Tier 1 accredited degree programs. Located in the picturesque Truckee Meadows the University of Nevada, Reno is surrounded by numerous state and national parks, is 45 minutes from beautiful Lake Tahoe, and four hours from San Francisco.
The University of Nevada, Reno recognizes that diversity promotes excellence in education and research. We are an inclusive and engaged community and recognize the added value that students, faculty, and staff from different backgrounds bring to the educational experience.
The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.
Full Time
Program Coordinator, Senior Outreach Services
R0140695
University of Nevada, Reno - Main Campus
The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.
If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fjobs%40unr.edu%2F&data=04%7C01%7Cmichellebriggs%40unr.edu%7C3fc56ddb0d3143705f1c08d9932205df%7C523b4bfc0ebd4c03b2b96f6a17fd31d8%7C1%7C0%7C637702596595879550%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=f3IzAEa5H3%2FeLS%2BymU9ZqLPkGDVrZukYCBVy8XHJYe0%3D&reserved=0. For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778.
Job Description
The Sanford Center for Aging at the University of Nevada, Reno School of Medicine invites applications for the role of Program Coordinator, Senior Outreach Services (SOS). This grant-funded program is part of Community Services and provides volunteer-based companionship to Washoe County elders living at home who are lonely, isolated and looking for a friend. The SOS Coordinator will prioritize client and volunteer service and identify community resources to address client needs; administer in-home client assessments; assist the Director to identify and implement quality improvements; successfully match clients with trained volunteers; conduct outreach to targeted populations; measure, analyze and report on grant output goals; and maintain accurate client and volunteer data. This position reports to the Director of Community Services.
At the Sanford Center for Aging, we are committed to dispelling ageism and providing compassionate care and service to our community's older adult population. The ideal candidate in this role will share our mission to serve, and demonstrate excellent written, verbal, and active listening communication skills, management of distinct priorities on differing timelines, adaptability and an eye for detail and organization. An enthusiasm for outreach, relationship building, forging personal connections with clients and volunteers, and engaging with a variety of audiences will contribute to success in the role. A strong sense of self and respect for the boundaries and abilities of others are key.
Required Qualifications
Bachelor's Degree and two years of related professional experience OR
Master's Degree and one year of related professional work experience
Related Experience: Working with older adults in home settings
Certification and Licensure: Nevada Driver's License
Preferred Qualifications
• Background in social work, human services, public health or related field • Experience working with/managing volunteers • Experience administering needs assessments • Experience connecting individuals with community resources
Compensation Grade
B
To view the salary schedule for this position, please visit: https://www.unr.edu/hr/compensation-evaluation/compensation/salary-schedules and select Administrative Faculty by Grade. Salary is competitive and commensurate with related education and experience
Total Compensation
The total compensation package includes a competitive salary, moving allowance (if applicable), a rich retirement plan, health insurance options that include dental and vision, life insurance, thirty (30) days of sick leave provided upon start date and two (2) days of sick leave accrued per full month after the first year of service, two (2) days of annual leave accrued each full month, along with many other benefits. Additionally, there is a grant-in-aid educational benefit for faculty and dependents. For more information, please visit: https://www.unr.edu/hr/benefits
Faculty Dual Career Assistance Program
The University of Nevada, Reno recognizes the importance of addressing dual-career couples' professional needs. We offer a dual career assistance program to newly hired faculty spouses/partners that provides resources and assists them to identify career opportunities in Northern Nevada. https://www.unr.edu/hr/jobs/dual-career-program
Department Information
For more information about the School of Medicine, please visit https://med.unr.edu/
For more information about the Sanford Center for Aging, please visit https://med.unr.edu/aging
Department Contact
Gary Aldax
Search Coordinator
mailto:aencinias@med.unr.edu
Exempt Yes
Full-Time Equivalent 60.0%
Required Attachment(s)
1) Resume/CV
2) Letters of Application (Cover letter)
3) Three professional references (include name, title, company/organization, email address, phone number)
4) One-page inclusivity statement: Please write a brief statement (one page maximum) about how you would contribute toward our mission of creating a culturally inclusive environment in the role for which you are applying. Please also highlight contributions you have made toward this goal in your previous role(s).
Required UNR Med Recruitment Survey
Please complete the survey at the link below; this 1-2 minute survey will allow us to understand our current status and the effectiveness of our efforts in promoting diversity and inclusion at UNR Med. Survey data will not be accessible by the department for which you are applying or the recruitment team.
https://unr.az1.qualtrics.com/jfe/form/SV_5uwa6f4UdCXFzOB?RID=MLRP_8wvvyes5WZVKBaR
University of Nevada, Reno School of Medicine (UNR Med)
For over 50 years the University of Nevada, Reno School of Medicine (UNR Med) has trained physicians who are leading the way to 'A Healthy Nevada', nation, and world. Community-based and research-intensive, UNR Med is committed to our four-part mission of education, research, clinical service, and diversity. We show this commitment through our demonstrated core values: people are our strength, we innovate and improve, we serve with integrity, and we success with trust and respect.
The University of Nevada, Reno School of Medicine is an inclusive and engaged community. We recognize that diverse faculty and leaders add value to the educational experience and promote excellence in our teaching, patient care, and research missions. We seek applications from candidates with diverse backgrounds and experiences who will contribute to our mission and uphold our core values.
Our mission has guided our growth in graduating the next generation of primary and specialty care physicians and medical researchers while maintaining personalized instruction. The School of Medicine has statewide outreach with a local touch providing patient care, health services, and training physicians in Reno, Nevada and in the state's rural communities. We are expanding provider education to train medical specialists as Medical Doctors as well as Speech Pathologists and Physician Assistants. We are actively expanding technologically-advanced infrastructure to keep pace with our world-class research to meet the needs of students, patients, and researchers. We seek to create an environment that serves all who enter our doors, from the physicians who teach our learners to our employees, patients, and students.
This posting is open until filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received, or a hiring decision has been made.
Posting Close Date
Note to Applicant
A background check will be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
Applicants hired on a federal contract may be subject to E-Verify.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.
Schedules are subject to change based on organizational needs.
The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).
About Us
The University of Nevada, Reno is a leading American public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada's original land-grant university, the University serves 21,000 undergraduate and graduate students from all 50 states and 63 countries.
Classified by the Carnegie® Classification of Institutions of Higher Education as an R1 (“Very High Research”) university, it is also recognized in the Carnegie® Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best National Universities” and “Best National Public Universities.” It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times' “Top Colleges for Economic Diversity.”
Since 2009, nearly $1 billion has been has invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada's first medical school - the University of Nevada, Reno School of Medicine - and it delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics.
The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290-acre main campus is also a Nevada State Arboretum. In recent years, the University has expanded to include two additional locations: the Redfield Campus in south Reno and the Wayne L. Prim campus in Incline Village, which is the home of the University of Nevada, Reno at Lake Tahoe.
As part of the Nevada System of Higher Education - comprised of two research universities, one state college, four community colleges and an environmental research institute - the University is committed to developing strong partnerships with each of these institutions for the benefit of all Nevadans.
Through its commitment to high-impact education, world-improving research and creative activity, and outreach that's transforming Nevada's communities and businesses, the University continues its nearly 150-year tradition of benefitting our state, nation and world.
The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the educational experience.
Today, the University delivers on its original land-grant mission of access to education and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students' cognitive growth and academic achievement - all while remaining one of the best values in American higher education.
For more information, please visit the http://www.unr.edu/.
University of Nevada, Reno
To apply, visit https://apptrkr.com/5133640
Founded in 1874, the University of Nevada, Reno is the State of Nevada’s land grant institution with a statewide mission and presence. The University of Nevada, Reno is a Carnegie I Research Institution and has been recognized as a “Top Tier” Best National University by U.S. News & World Report. With an enrollment of nearly 21,000 students we offer 145 Tier 1 accredited degree programs. Located in the picturesque Truckee Meadows the University of Nevada, Reno is surrounded by numerous state and national parks, is 45 minutes from beautiful Lake Tahoe, and four hours from San Francisco.
The University of Nevada, Reno recognizes that diversity promotes excellence in education and research. We are an inclusive and engaged community and recognize the added value that students, faculty, and staff from different backgrounds bring to the educational experience.
The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.
Utilize your Real Estate experience to assist NEIWPCC and the Long Island Sound Study (LISS) with the goal of conserving 3,000 acres of land in New York State by 2035!
We’re searching for a Real Property Coordinator to join our team and provide necessary support in the acquisition of land in the Long Island Sound watershed to restore and protect clean water and thriving wildlife habitats. In this position, you will:
Assist with applications for proposed land acquisition projects.
Perform and/or review property inspections, appraisals, field inspections, surveys and title searches.
Negotiate with sellers, respond to inquiries, and attend meetings with landowners and stakeholders.
Monitor project progress, maintain files and databases, and utilize GIS maps for analysis.
The successful candidate will have:
A bachelor’s degree in business, marketing, finance, or related field.
Real Estate experience in two or more of the following areas: appraisal review, title research, clearance and/or closings, negotiation, contract drafting, field inspections, mapping, and land surveying.
Knowledge of or strong interest in environmental issues and land conservation.
Excellent communication skills and attention to detail.
Ability to use and master ArcGIS and Microsoft Office Suite.
Ability to work with a diverse group of stakeholders with different interests and backgrounds.
This full-time NEIWPCC position will work 7.5 hours per day and is based in Stony Brook, NY. Duties will be performed largely in an office setting with travel, for which a valid driver’s license and private means of transportation is required. After six months, this position may be eligible for a hybrid work schedule, subject to approval and program needs. Proof of COVID-19 vaccination required.
The anticipated annual salary range for this position is $60,000 to $75,000. NEIWPCC offers an outstanding comprehensive benefits package for eligible employees:
Pays 75% of premiums for health, dental and vision coverage.
Contributes 10% of annual base salary to employee retirement plans.
Provides 15 paid vacation days, 15 paid sick days, paid holidays and volunteer leave per year.
Offers tuition reimbursement and professional development support.
Qualified employer for the Public Service Student Loan Forgiveness program.
To Apply, submit cover letter, resume, and a brief writing sample by email to jobs@neiwpcc.org by April 7, 2024. Please reference #24-LISS-005 in the email subject line. Accepting applications until the position is filled. A full position description may be viewed at: https://neiwpcc.org/about-us/careers .
NEIWPCC’s Diversity Commitment: NEIWPCC is committed to fostering, cultivating, and preserving a culture of diversity, equity and inclusion. NEIWPCC is an equal opportunity employer, and will not discriminate against any employee or applicant for employment because of their race, color, creed, religion, national origin, gender, sexual orientation, gender identification, marital status, physical and mental disability, ancestry, genetic information, age, political or union affiliation, pregnancy or related medical conditions, military service or application for military service, veteran status, or any other status or classification protected by applicable law. Physical or mental disabilities will be considered only as they may relate to the candidate’s ability to fulfill bona fide job requirements. This policy refers to all personnel practices including employee recruiting, hiring, transfers, promotions, training, disciplining, terminating and all other conditions. Read more about NEIWPCC’s commitment to diversity here: https://neiwpcc.org/about-us/diversity-equity-and-inclusion/ .
Full Time
Utilize your Real Estate experience to assist NEIWPCC and the Long Island Sound Study (LISS) with the goal of conserving 3,000 acres of land in New York State by 2035!
We’re searching for a Real Property Coordinator to join our team and provide necessary support in the acquisition of land in the Long Island Sound watershed to restore and protect clean water and thriving wildlife habitats. In this position, you will:
Assist with applications for proposed land acquisition projects.
Perform and/or review property inspections, appraisals, field inspections, surveys and title searches.
Negotiate with sellers, respond to inquiries, and attend meetings with landowners and stakeholders.
Monitor project progress, maintain files and databases, and utilize GIS maps for analysis.
The successful candidate will have:
A bachelor’s degree in business, marketing, finance, or related field.
Real Estate experience in two or more of the following areas: appraisal review, title research, clearance and/or closings, negotiation, contract drafting, field inspections, mapping, and land surveying.
Knowledge of or strong interest in environmental issues and land conservation.
Excellent communication skills and attention to detail.
Ability to use and master ArcGIS and Microsoft Office Suite.
Ability to work with a diverse group of stakeholders with different interests and backgrounds.
This full-time NEIWPCC position will work 7.5 hours per day and is based in Stony Brook, NY. Duties will be performed largely in an office setting with travel, for which a valid driver’s license and private means of transportation is required. After six months, this position may be eligible for a hybrid work schedule, subject to approval and program needs. Proof of COVID-19 vaccination required.
The anticipated annual salary range for this position is $60,000 to $75,000. NEIWPCC offers an outstanding comprehensive benefits package for eligible employees:
Pays 75% of premiums for health, dental and vision coverage.
Contributes 10% of annual base salary to employee retirement plans.
Provides 15 paid vacation days, 15 paid sick days, paid holidays and volunteer leave per year.
Offers tuition reimbursement and professional development support.
Qualified employer for the Public Service Student Loan Forgiveness program.
To Apply, submit cover letter, resume, and a brief writing sample by email to jobs@neiwpcc.org by April 7, 2024. Please reference #24-LISS-005 in the email subject line. Accepting applications until the position is filled. A full position description may be viewed at: https://neiwpcc.org/about-us/careers .
NEIWPCC’s Diversity Commitment: NEIWPCC is committed to fostering, cultivating, and preserving a culture of diversity, equity and inclusion. NEIWPCC is an equal opportunity employer, and will not discriminate against any employee or applicant for employment because of their race, color, creed, religion, national origin, gender, sexual orientation, gender identification, marital status, physical and mental disability, ancestry, genetic information, age, political or union affiliation, pregnancy or related medical conditions, military service or application for military service, veteran status, or any other status or classification protected by applicable law. Physical or mental disabilities will be considered only as they may relate to the candidate’s ability to fulfill bona fide job requirements. This policy refers to all personnel practices including employee recruiting, hiring, transfers, promotions, training, disciplining, terminating and all other conditions. Read more about NEIWPCC’s commitment to diversity here: https://neiwpcc.org/about-us/diversity-equity-and-inclusion/ .
NAPA SANITATION DISTRICT EMPLOYMENT OPPORTUNITY ADMINISTRATIVE ASSISTANT I/II
SALARY: Administrative Assistant I - $25.07 - $33.58 per hour Administrative Assistant II - $30.72 - $41.16 per hour
FILING DEADLINE: 11:59 P.M., Sunday, March 24, 2024
This Announcement is meant only as a general description guide and is subject to change. It does not constitute an expressed or implied contract.
DESCRIPTION The Napa Sanitation District is currently accepting applications for a full-time position of an Administrative Assistant I or II.
The Administrative Assistant II is the full journey-level class in the Administrative Assistant series. Incumbents at this level are responsible for performing the full range of clerical, administrative, operational, and financial program support duties assigned to the series. Incumbents are expected to work independently and exercise judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. The Administrative Assistant I is the entry-level class in the Administrative Assistant series and may perform some of the duties in a learning capacity.
Administrative Assistant I and II receive immediate supervision from higher-level management and supervisory staff. No direct supervision of staff is exercised.
EMPLOYMENT STANDARDS Knowledge of business administrative, clerical, and secretarial practices; basic organization and function of public agencies; principles and practices of business letter writing and standard format for reports and correspondence; business mathematics and techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
Ability to provide varied, confidential, and responsible secretarial and office support work requiring use of judgement, tact and discretion; enter data into standard computer format with speed and accuracy; and establish and maintain effective working relationships with those contacted in the course of the work.
MINIMUM REQUIREMENTS Education and Experience: Any combination of training and experience, which would provide the required knowledge, skills, and abilities, is qualifying. A typical way to obtain the required qualifications would be:
Education: Graduation from high school or equivalent supplemented by specialized training in business and office administration.
Experience: Administrative Assistant I – Two (2) years of specialized office administrative, secretarial, and general clerical experience. Administrative Assistant II – Three (3) years of specialized office administrative, secretarial, and general clerical experience.
License or Certificate: Possession of a California Class “C” driver’s license and maintain a satisfactory driving record.
Other Requirements: Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Applicant must pass a background check, pre-employment drug screen and physical.
BENEFITS AND OTHER INFORMATION
Vacation: 10 days per year, 15 days after 3 years with incremental increases to 25 days
Sick Leave: 12 days per year
Personal Leave: 28 hours per year
Holidays: 13 days per year
Health Plan: Choice of several plans with employer paid premiums up to the appropriate Kaiser rate.
Dental Plan: Available after 3 months of employment with 100% employer paid premiums for employee and eligible dependents
Vision Plan: Available after 6 months of employment with 100% employer paid premiums for employee and eligible dependents
Long Term Disability: Available first of the month following 30 days of employment with 100% employer paid premiums
Retirement: Public Employee’s Retirement System (CalPERS): Classic Member’s formula - 2.0% at 55, one- year final compensation. Employee’s share of PERS retirement is 7.0%. PEPRA members – 2 % at 62 formula and three-year average on final compensation. Employee’s share of PERS retirement is currently at 8.25%.
Social Security: District employees do not pay social security taxes
Life Insurance: Available after 6 months of employment with 100% employer paid premiums - $50,000 coverage
Union: Employees are members of Teamsters Local 315 Union
Other benefits and programs available include:
Employee Assistance Program Deferred Compensation (457k) Plan with District Matching $100 per month Credit Union Wellness Program
Pre-employment
Physical examination: After an offer of employment is made, an applicant is required to pass a background check and pre-employment physical exam including a drug/alcohol screen.
Probationary period: 12 months is the normal probationary period.
In accordance with applicable laws and regulations, the District does not discriminate on the basis of race, gender, age, disability or other prohibited status.
HOW TO APPLY Apply online at https://apptrkr.com/5092010. Completed application, resume and cover letter must be submitted online by the final filing deadline.
Note: Interviews tentatively scheduled for Wednesday, April 24, 2024.
The selection process may consist of an evaluation of the applicant's qualifications including a written exam, and/or internal interviews. Any part of the selection process may be modified or canceled to meet the needs of the District.
Full Time
NAPA SANITATION DISTRICT EMPLOYMENT OPPORTUNITY ADMINISTRATIVE ASSISTANT I/II
SALARY: Administrative Assistant I - $25.07 - $33.58 per hour Administrative Assistant II - $30.72 - $41.16 per hour
FILING DEADLINE: 11:59 P.M., Sunday, March 24, 2024
This Announcement is meant only as a general description guide and is subject to change. It does not constitute an expressed or implied contract.
DESCRIPTION The Napa Sanitation District is currently accepting applications for a full-time position of an Administrative Assistant I or II.
The Administrative Assistant II is the full journey-level class in the Administrative Assistant series. Incumbents at this level are responsible for performing the full range of clerical, administrative, operational, and financial program support duties assigned to the series. Incumbents are expected to work independently and exercise judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. The Administrative Assistant I is the entry-level class in the Administrative Assistant series and may perform some of the duties in a learning capacity.
Administrative Assistant I and II receive immediate supervision from higher-level management and supervisory staff. No direct supervision of staff is exercised.
EMPLOYMENT STANDARDS Knowledge of business administrative, clerical, and secretarial practices; basic organization and function of public agencies; principles and practices of business letter writing and standard format for reports and correspondence; business mathematics and techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
Ability to provide varied, confidential, and responsible secretarial and office support work requiring use of judgement, tact and discretion; enter data into standard computer format with speed and accuracy; and establish and maintain effective working relationships with those contacted in the course of the work.
MINIMUM REQUIREMENTS Education and Experience: Any combination of training and experience, which would provide the required knowledge, skills, and abilities, is qualifying. A typical way to obtain the required qualifications would be:
Education: Graduation from high school or equivalent supplemented by specialized training in business and office administration.
Experience: Administrative Assistant I – Two (2) years of specialized office administrative, secretarial, and general clerical experience. Administrative Assistant II – Three (3) years of specialized office administrative, secretarial, and general clerical experience.
License or Certificate: Possession of a California Class “C” driver’s license and maintain a satisfactory driving record.
Other Requirements: Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Applicant must pass a background check, pre-employment drug screen and physical.
BENEFITS AND OTHER INFORMATION
Vacation: 10 days per year, 15 days after 3 years with incremental increases to 25 days
Sick Leave: 12 days per year
Personal Leave: 28 hours per year
Holidays: 13 days per year
Health Plan: Choice of several plans with employer paid premiums up to the appropriate Kaiser rate.
Dental Plan: Available after 3 months of employment with 100% employer paid premiums for employee and eligible dependents
Vision Plan: Available after 6 months of employment with 100% employer paid premiums for employee and eligible dependents
Long Term Disability: Available first of the month following 30 days of employment with 100% employer paid premiums
Retirement: Public Employee’s Retirement System (CalPERS): Classic Member’s formula - 2.0% at 55, one- year final compensation. Employee’s share of PERS retirement is 7.0%. PEPRA members – 2 % at 62 formula and three-year average on final compensation. Employee’s share of PERS retirement is currently at 8.25%.
Social Security: District employees do not pay social security taxes
Life Insurance: Available after 6 months of employment with 100% employer paid premiums - $50,000 coverage
Union: Employees are members of Teamsters Local 315 Union
Other benefits and programs available include:
Employee Assistance Program Deferred Compensation (457k) Plan with District Matching $100 per month Credit Union Wellness Program
Pre-employment
Physical examination: After an offer of employment is made, an applicant is required to pass a background check and pre-employment physical exam including a drug/alcohol screen.
Probationary period: 12 months is the normal probationary period.
In accordance with applicable laws and regulations, the District does not discriminate on the basis of race, gender, age, disability or other prohibited status.
HOW TO APPLY Apply online at https://apptrkr.com/5092010. Completed application, resume and cover letter must be submitted online by the final filing deadline.
Note: Interviews tentatively scheduled for Wednesday, April 24, 2024.
The selection process may consist of an evaluation of the applicant's qualifications including a written exam, and/or internal interviews. Any part of the selection process may be modified or canceled to meet the needs of the District.
National Cathedral School announces a search for an Upper School Operations Manager to begin mid to late April 2024. This 12-month, full-time position supports the Head of Upper School and the Dean of Students in the day-to-day logistics of the Division. We seek a dynamic and energetic individual to support the upper school community in running smoothly and efficiently. Below are the major responsibilities and important qualities of a highly qualified applicant.
Responsibilities:
Manage the Daily Calendar for the Head of Upper School
Process billing and reimbursements.
Manage special projects for the Office.
Manage supply availability for the Office and the Hearst Faculty/Staff Workroom
Collect & submit information for the weekly bulletin.
Manage Files for the Head of Upper School
Answer phones and direct inquiries to the correct party.
Answer student, faculty, and parent questions.
Manage the Parking Pass Process in partnership with Business Office
Manage the DC Metro/Bus voucher program.
Schedule all Dean, Student Life and Student Success meetings
Manage & report upper school attendance.
Work collaboratively with Crisis Team leaders to support and prepare for fire (& other) drills.
Work with the Director of Parent Engagement to schedule PA representative meetings.
Schedule Curriculum Committee Meetings
Schedule meetings with all direct reports (Director of College Guidance, Library, Registrar and Nurses)
Manage US Head evaluation schedule.
Support the Dean of Students in organizing student programming & special projects.
Ordering catering for meetings and events
Other duties as assigned.
Qualities:
Superior organizational skills.
Displays initiative and anticipates needs of US Head and Office.
Ability to work independently.
Ability to pivot in fast-paced environment.
Ability to manage multiple projects at once.
Works well collaboratively and in team environment.
Ability to respond professionally and calmly in crisis and high-pressure moments.
Embraces the joys and challenges of working with adolescents in grades 9-12.
NCS is committed to leadership in multicultural education and a culturally diverse faculty and staff. The school therefore seeks applications from candidates who will contribute to an atmosphere in which all are valued and supported.
Interested candidates should send an electronic application that includes a brief cover letter, résumé and the names and contact information of three to five references. Please submit these materials as one combined attachment, in Word or pdf format, with “ US Operations Manager ” in the subject line to: NCSemployment@cathedral.org .
Full Time
National Cathedral School announces a search for an Upper School Operations Manager to begin mid to late April 2024. This 12-month, full-time position supports the Head of Upper School and the Dean of Students in the day-to-day logistics of the Division. We seek a dynamic and energetic individual to support the upper school community in running smoothly and efficiently. Below are the major responsibilities and important qualities of a highly qualified applicant.
Responsibilities:
Manage the Daily Calendar for the Head of Upper School
Process billing and reimbursements.
Manage special projects for the Office.
Manage supply availability for the Office and the Hearst Faculty/Staff Workroom
Collect & submit information for the weekly bulletin.
Manage Files for the Head of Upper School
Answer phones and direct inquiries to the correct party.
Answer student, faculty, and parent questions.
Manage the Parking Pass Process in partnership with Business Office
Manage the DC Metro/Bus voucher program.
Schedule all Dean, Student Life and Student Success meetings
Manage & report upper school attendance.
Work collaboratively with Crisis Team leaders to support and prepare for fire (& other) drills.
Work with the Director of Parent Engagement to schedule PA representative meetings.
Schedule Curriculum Committee Meetings
Schedule meetings with all direct reports (Director of College Guidance, Library, Registrar and Nurses)
Manage US Head evaluation schedule.
Support the Dean of Students in organizing student programming & special projects.
Ordering catering for meetings and events
Other duties as assigned.
Qualities:
Superior organizational skills.
Displays initiative and anticipates needs of US Head and Office.
Ability to work independently.
Ability to pivot in fast-paced environment.
Ability to manage multiple projects at once.
Works well collaboratively and in team environment.
Ability to respond professionally and calmly in crisis and high-pressure moments.
Embraces the joys and challenges of working with adolescents in grades 9-12.
NCS is committed to leadership in multicultural education and a culturally diverse faculty and staff. The school therefore seeks applications from candidates who will contribute to an atmosphere in which all are valued and supported.
Interested candidates should send an electronic application that includes a brief cover letter, résumé and the names and contact information of three to five references. Please submit these materials as one combined attachment, in Word or pdf format, with “ US Operations Manager ” in the subject line to: NCSemployment@cathedral.org .
Salary Range:
Salary commensurate with experience and qualifications
About SMU
SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.
SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences , Cox School of Business , Lyle School of Engineering , Meadows School of the Arts , Simmons School of Education and Human Development , Dedman School of Law , Perkins School of Theology and Moody School of Graduate and Advanced Studies .
SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence.
Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact.
SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.
About the Department:
The Office of New Student Orientation and Transitions is housed within the Office of the Dean of Students unit of the Division of Student Affairs. This Office is responsible for supporting student success and transitions for SMU undergraduate students, including coordinating the fall and spring versions of Mustang Start-Up (SMU’s virtual orientation program), Stampede (the extended orientation program), and other critical transition programs.
About the Position:
This role is an on-campus, in-person position.
The Coordinator for Orientation & Transitions is responsible for supporting the vision, initiatives, programs, and daily operations of the Orientation & Transitions office for new SMU undergraduate students. The Coordinator will serve as programming support for major transition programs including Fall and Spring versions of orientation, student success and transitions, as well as promote institutional affinity. The Coordinator collaborates with orientation staff and partners across campus to understand and meet the needs of matriculating students and their families. Also, supports University enrollment goals by participating in committees and initiatives that improve the transition experience and overall retention of new students.
Essential Functions:
Programming - Serves as programming support for all orientation and transition events. Ensures cohesion across all orientation programming including virtual and in-person. Works collaboratively with partners across campus to strategically streamline new student processes associated with transitioning onto campus during the Spring and Fall semester.
Recruiting - Manages the full lifecycle of orientation student volunteers and student orientation leaders. Responsible for the creation of promotional materials for student outreach. Leads informational meetings, tabling sessions, social media campaigns, and other marketing opportunities as they arise.
Supervision - Partners with the Director of Orientation & Transitions to design training curriculum for orientation leaders and orientation student volunteers. Supervises orientation leaders daily throughout the summer to ensure execution on orientation programming. Provides orientation leaders with opportunities for professional development and team harmony.
Ordering, event reservations and support - Makes purchases on behalf of the orientation office for programming. Responsible for securing location reservations and auxiliary support for events through campus reservation system
Occasional evening/weekend hours will be required for events.
Qualifications
Education and Experience:
A Bachelor’s degree is required. A Master's degree is preferred. A degree in higher education, counseling and student personnel or student affairs administration is preferred.
A minimum of two years of experience is required. Previous higher education experience is preferred, particularly experience in programming, large-scale event planning/coordinating, social media marketing, and student advising, training, teaching, and facilitation. Individuals active or engaged in professional associations such as NODA or NASPA is preferred.
Knowledge, Skills and Abilities:
Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills along with a commitment to student development and training and a willingness to take initiative.
Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning, time management and project management skills.
Candidate familiarity with best practices and theories regarding orientation, transitions and retention is a plus.
Candidate ability to work well with students in counseling, teaching and advising is preferred.
Candidate must be able to demonstrate proficiency in Microsoft Office Suite, Canva, Box and other related programs.
Candidate familiarity with Asana, Adobe Creative Suite, Advantage and Slate is preferred.
Physical and Environmental Demands:
Sit for long periods of time
Bend, squat, stand
Reach above shoulders
Carry/lift over 25-50 lbs
Handle objects (dexterity)
Push/pull
Walk for long distances
Drive motorized equipment
Deadline to Apply:
March 29, 2024
EEO Statement:
SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu .
Benefits:
SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.
SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.
The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits .
Full Time
Salary Range:
Salary commensurate with experience and qualifications
About SMU
SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.
SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences , Cox School of Business , Lyle School of Engineering , Meadows School of the Arts , Simmons School of Education and Human Development , Dedman School of Law , Perkins School of Theology and Moody School of Graduate and Advanced Studies .
SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence.
Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact.
SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.
About the Department:
The Office of New Student Orientation and Transitions is housed within the Office of the Dean of Students unit of the Division of Student Affairs. This Office is responsible for supporting student success and transitions for SMU undergraduate students, including coordinating the fall and spring versions of Mustang Start-Up (SMU’s virtual orientation program), Stampede (the extended orientation program), and other critical transition programs.
About the Position:
This role is an on-campus, in-person position.
The Coordinator for Orientation & Transitions is responsible for supporting the vision, initiatives, programs, and daily operations of the Orientation & Transitions office for new SMU undergraduate students. The Coordinator will serve as programming support for major transition programs including Fall and Spring versions of orientation, student success and transitions, as well as promote institutional affinity. The Coordinator collaborates with orientation staff and partners across campus to understand and meet the needs of matriculating students and their families. Also, supports University enrollment goals by participating in committees and initiatives that improve the transition experience and overall retention of new students.
Essential Functions:
Programming - Serves as programming support for all orientation and transition events. Ensures cohesion across all orientation programming including virtual and in-person. Works collaboratively with partners across campus to strategically streamline new student processes associated with transitioning onto campus during the Spring and Fall semester.
Recruiting - Manages the full lifecycle of orientation student volunteers and student orientation leaders. Responsible for the creation of promotional materials for student outreach. Leads informational meetings, tabling sessions, social media campaigns, and other marketing opportunities as they arise.
Supervision - Partners with the Director of Orientation & Transitions to design training curriculum for orientation leaders and orientation student volunteers. Supervises orientation leaders daily throughout the summer to ensure execution on orientation programming. Provides orientation leaders with opportunities for professional development and team harmony.
Ordering, event reservations and support - Makes purchases on behalf of the orientation office for programming. Responsible for securing location reservations and auxiliary support for events through campus reservation system
Occasional evening/weekend hours will be required for events.
Qualifications
Education and Experience:
A Bachelor’s degree is required. A Master's degree is preferred. A degree in higher education, counseling and student personnel or student affairs administration is preferred.
A minimum of two years of experience is required. Previous higher education experience is preferred, particularly experience in programming, large-scale event planning/coordinating, social media marketing, and student advising, training, teaching, and facilitation. Individuals active or engaged in professional associations such as NODA or NASPA is preferred.
Knowledge, Skills and Abilities:
Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills along with a commitment to student development and training and a willingness to take initiative.
Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning, time management and project management skills.
Candidate familiarity with best practices and theories regarding orientation, transitions and retention is a plus.
Candidate ability to work well with students in counseling, teaching and advising is preferred.
Candidate must be able to demonstrate proficiency in Microsoft Office Suite, Canva, Box and other related programs.
Candidate familiarity with Asana, Adobe Creative Suite, Advantage and Slate is preferred.
Physical and Environmental Demands:
Sit for long periods of time
Bend, squat, stand
Reach above shoulders
Carry/lift over 25-50 lbs
Handle objects (dexterity)
Push/pull
Walk for long distances
Drive motorized equipment
Deadline to Apply:
March 29, 2024
EEO Statement:
SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu .
Benefits:
SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.
SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.
The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits .
Administrative Specialist, Facilities & Building Operations
POSITION SUMMARY Reporting to the Vice President, Facilities & Building Operations, the Administrative Specialist, Facilities & Building Operations will be responsible for providing high-level administrative and operational support to the Facilities and Building Operations teams.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES • Partner with the Facilities and Building Operations Manager on administrative tasks associated with both the Facilities and Building Operations management teams. • Accurately prepare and review Facilities & Building Operations team invoices and expense reports to submit for approval and processing via the foundation's accounting software, Concur. • Perform tasks related to the on/offboarding process of employees and staff/department moves, in the foundation space and work management system, inclusive of providing seat assignments, sending notifications and updating floor plans and directory. • Serve as substitute administrator for iOffice, a space and work order management system, as required. • Maintain, organize and regularly audit digital files in shared drives, Dropbox and Google Docs for the team. • Schedule meetings, poll for availability, collect meeting materials, coordinate internal calendars, register external guests and, when appropriate, take meeting minutes documenting outcomes and deliverables. • Manage the Operations at SF delegated email and both Facilities at accounts promptly with professionalism and accuracy. • Manage numerous inquiries from other departments and vendors and effectively delegate to appropriate team members. • Partner with Facilities & Building Operations on related research, special projects and reports on an ongoing or ad-hoc basis. • Assist in managing web content and maintenance of the Building Operations pages. In partnership with management, create, review and maintain written announcements for the foundation intranet. • Manage and keep occupants informed of requested services through the foundation's Work Management System. • Partner with the foundation's Communications department to manage notifications to occupants of abnormal conditions through both Slack and the foundation intranet. • Facilitate employee artwork procurement, working with occupants and the Facilities team to schedule installation. Maintain artwork presentations and update the foundation artwork database of acquired and available pieces. • Serve as alternate front desk Office Assistant during vacation, sick leave or when otherwise unavailable. • Foster and build positive working relationships with internal and external stakeholders. • Perform any other duties or tasks as assigned or required.
MINIMUM QUALIFICATIONS Education • Bachelor’s degree preferred
Experience • 5-7 years of progressively high-level administrative experience preferably in Accounts Payable, Operations or a related discipline
Related Skills & Other Requirements • Strong administrative and organizational skills • Attention to detail and ability to balance workload under strict deadlines and competing priorities • Multitasking skills, project management and ability to be flexible when priorities shift • Excellent interpersonal skills and a customer service oriented approach • Excellent verbal and written communication skills and ability to work collaboratively • Sound judgment and discretion with confidential matters • Excellent computer skills, particularly with email, word processing and spreadsheets (experience with Google Suite tools preferred, e.g., Google Calendar, Google Drive, Google Docs) • Experience with space management systems and accounting software such as Concur a plus • Competence to work with minimal oversight • Ability to interact with a diverse population while maintaining a can-do spirit to help foster a team culture • Ability to work onsite in the office 5 days a week
REQUIRED APPLICATION MATERIALS • Please submit a résumé and cover letter stating your interest in the position.
COMPENSATION AND BENEFITS • The full-time annual compensation range for this position is $74,000 to $85,000 depending on experience. • In addition to competitive salaries, the Simons Foundation provides employees with an outstanding benefits package.
THE SIMONS FOUNDATION’S DIVERSITY COMMITMENT Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment. The Simons Foundation actively seeks a diverse applicant pool and encourages candidates of all backgrounds to apply. We provide equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state and local law.
To apply, visit: https://apptrkr.com/5063626
Full Time
Administrative Specialist, Facilities & Building Operations
POSITION SUMMARY Reporting to the Vice President, Facilities & Building Operations, the Administrative Specialist, Facilities & Building Operations will be responsible for providing high-level administrative and operational support to the Facilities and Building Operations teams.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES • Partner with the Facilities and Building Operations Manager on administrative tasks associated with both the Facilities and Building Operations management teams. • Accurately prepare and review Facilities & Building Operations team invoices and expense reports to submit for approval and processing via the foundation's accounting software, Concur. • Perform tasks related to the on/offboarding process of employees and staff/department moves, in the foundation space and work management system, inclusive of providing seat assignments, sending notifications and updating floor plans and directory. • Serve as substitute administrator for iOffice, a space and work order management system, as required. • Maintain, organize and regularly audit digital files in shared drives, Dropbox and Google Docs for the team. • Schedule meetings, poll for availability, collect meeting materials, coordinate internal calendars, register external guests and, when appropriate, take meeting minutes documenting outcomes and deliverables. • Manage the Operations at SF delegated email and both Facilities at accounts promptly with professionalism and accuracy. • Manage numerous inquiries from other departments and vendors and effectively delegate to appropriate team members. • Partner with Facilities & Building Operations on related research, special projects and reports on an ongoing or ad-hoc basis. • Assist in managing web content and maintenance of the Building Operations pages. In partnership with management, create, review and maintain written announcements for the foundation intranet. • Manage and keep occupants informed of requested services through the foundation's Work Management System. • Partner with the foundation's Communications department to manage notifications to occupants of abnormal conditions through both Slack and the foundation intranet. • Facilitate employee artwork procurement, working with occupants and the Facilities team to schedule installation. Maintain artwork presentations and update the foundation artwork database of acquired and available pieces. • Serve as alternate front desk Office Assistant during vacation, sick leave or when otherwise unavailable. • Foster and build positive working relationships with internal and external stakeholders. • Perform any other duties or tasks as assigned or required.
MINIMUM QUALIFICATIONS Education • Bachelor’s degree preferred
Experience • 5-7 years of progressively high-level administrative experience preferably in Accounts Payable, Operations or a related discipline
Related Skills & Other Requirements • Strong administrative and organizational skills • Attention to detail and ability to balance workload under strict deadlines and competing priorities • Multitasking skills, project management and ability to be flexible when priorities shift • Excellent interpersonal skills and a customer service oriented approach • Excellent verbal and written communication skills and ability to work collaboratively • Sound judgment and discretion with confidential matters • Excellent computer skills, particularly with email, word processing and spreadsheets (experience with Google Suite tools preferred, e.g., Google Calendar, Google Drive, Google Docs) • Experience with space management systems and accounting software such as Concur a plus • Competence to work with minimal oversight • Ability to interact with a diverse population while maintaining a can-do spirit to help foster a team culture • Ability to work onsite in the office 5 days a week
REQUIRED APPLICATION MATERIALS • Please submit a résumé and cover letter stating your interest in the position.
COMPENSATION AND BENEFITS • The full-time annual compensation range for this position is $74,000 to $85,000 depending on experience. • In addition to competitive salaries, the Simons Foundation provides employees with an outstanding benefits package.
THE SIMONS FOUNDATION’S DIVERSITY COMMITMENT Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment. The Simons Foundation actively seeks a diverse applicant pool and encourages candidates of all backgrounds to apply. We provide equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state and local law.
To apply, visit: https://apptrkr.com/5063626
Who We Are NEIWPCC is a regional commission that helps the states of the Northeast preserve and advance water quality. We engage and convene water quality professionals and other interested parties from New England and New York to collaborate on water, wastewater, and environmental science challenges across shared regions, ecosystems, and areas of expertise.
How You Can Help We’re looking for a detail-oriented contracts management specialist to join our team of dedicated and resourceful experts coordinating agreements that fund environmental projects throughout our region. As a part of the contracts team, you will work collaboratively with internal and external partners by:
Providing administrative support through subaward drafting, contract procurement, and closeout processes.
Performing data entry, tracking contractor deliverables and monitor project statuses, and developing forms and presentations.
Analyzing insurance documents for compliance with specifications, processing contract packages and invoices, and creating charts and reports.
What We Are Looking For The successful candidate will have:
A bachelor’s degree in business management or related field, and at least three years of related full-time professional experience.
Effective verbal and written communication skills, with proofreading and editing capability.
With minimal instruction or guidance, proficiency in Microsoft Access, SharePoint, Adobe Acrobat, and Microsoft Office Suite (Word, Excel and PowerPoint).
The ability to build collaborative relationships, flexibility to work with shifting priorities, and a willingness to learn new tools and systems.
What We Offer The anticipated annual salary range for this position is $55,000 to $70,000. NEIWPCC offers an outstanding comprehensive benefits package for eligible employees:
Pays 75% of premiums for health, dental and vision coverage.
Contributes 10% of annual base salary to employee retirement plans.
Provides 15 paid vacation days, 15 paid sick days, paid holidays and volunteer leave per year.
Offers tuition reimbursement and professional development support.
Qualified employer for the Public Service Student Loan Forgiveness program.
Position Logistics This full-time position will work 7.5 hours per day and is based out of NEIWPCC’s Headquarters office in Lowell, MA. Duties will be performed in an office setting with occasional travel, for which a valid driver’s license and private means of transportation are required. After six months, this position may be eligible for a hybrid work schedule, subject to approval and program needs. Proof of COVID-19 vaccination required.
To Apply Submit a cover letter, resume, and a brief writing sample by email to jobs@neiwpcc.org by March 24, 2024. Please reference #24-Lowell-005 in the email subject line. Accepting applications until the position is filled. A full position description may be viewed at: https://neiwpcc.org/about-us/careers .
NEIWPCC’s Diversity Commitment NEIWPCC is committed to fostering, cultivating, and preserving a culture of diversity, equity and inclusion. NEIWPCC is an equal opportunity employer, and will not discriminate against any employee or applicant for employment because of their race, color, creed, religion, national origin, gender, sexual orientation, gender identification, marital status, physical and mental disability, ancestry, genetic information, age, political or union affiliation, pregnancy or related medical conditions, military service or application for military service, veteran status, or any other status or classification protected by applicable law. Physical or mental disabilities will be considered only as they may relate to the candidate’s ability to fulfill bona fide job requirements. This policy refers to all personnel practices including employee recruiting, hiring, transfers, promotions, training, disciplining, terminating and all other conditions. Read more about NEIWPCC’s commitment to diversity here: https://neiwpcc.org/about-us/diversity-equity-and-inclusion/ .
Full Time
Who We Are NEIWPCC is a regional commission that helps the states of the Northeast preserve and advance water quality. We engage and convene water quality professionals and other interested parties from New England and New York to collaborate on water, wastewater, and environmental science challenges across shared regions, ecosystems, and areas of expertise.
How You Can Help We’re looking for a detail-oriented contracts management specialist to join our team of dedicated and resourceful experts coordinating agreements that fund environmental projects throughout our region. As a part of the contracts team, you will work collaboratively with internal and external partners by:
Providing administrative support through subaward drafting, contract procurement, and closeout processes.
Performing data entry, tracking contractor deliverables and monitor project statuses, and developing forms and presentations.
Analyzing insurance documents for compliance with specifications, processing contract packages and invoices, and creating charts and reports.
What We Are Looking For The successful candidate will have:
A bachelor’s degree in business management or related field, and at least three years of related full-time professional experience.
Effective verbal and written communication skills, with proofreading and editing capability.
With minimal instruction or guidance, proficiency in Microsoft Access, SharePoint, Adobe Acrobat, and Microsoft Office Suite (Word, Excel and PowerPoint).
The ability to build collaborative relationships, flexibility to work with shifting priorities, and a willingness to learn new tools and systems.
What We Offer The anticipated annual salary range for this position is $55,000 to $70,000. NEIWPCC offers an outstanding comprehensive benefits package for eligible employees:
Pays 75% of premiums for health, dental and vision coverage.
Contributes 10% of annual base salary to employee retirement plans.
Provides 15 paid vacation days, 15 paid sick days, paid holidays and volunteer leave per year.
Offers tuition reimbursement and professional development support.
Qualified employer for the Public Service Student Loan Forgiveness program.
Position Logistics This full-time position will work 7.5 hours per day and is based out of NEIWPCC’s Headquarters office in Lowell, MA. Duties will be performed in an office setting with occasional travel, for which a valid driver’s license and private means of transportation are required. After six months, this position may be eligible for a hybrid work schedule, subject to approval and program needs. Proof of COVID-19 vaccination required.
To Apply Submit a cover letter, resume, and a brief writing sample by email to jobs@neiwpcc.org by March 24, 2024. Please reference #24-Lowell-005 in the email subject line. Accepting applications until the position is filled. A full position description may be viewed at: https://neiwpcc.org/about-us/careers .
NEIWPCC’s Diversity Commitment NEIWPCC is committed to fostering, cultivating, and preserving a culture of diversity, equity and inclusion. NEIWPCC is an equal opportunity employer, and will not discriminate against any employee or applicant for employment because of their race, color, creed, religion, national origin, gender, sexual orientation, gender identification, marital status, physical and mental disability, ancestry, genetic information, age, political or union affiliation, pregnancy or related medical conditions, military service or application for military service, veteran status, or any other status or classification protected by applicable law. Physical or mental disabilities will be considered only as they may relate to the candidate’s ability to fulfill bona fide job requirements. This policy refers to all personnel practices including employee recruiting, hiring, transfers, promotions, training, disciplining, terminating and all other conditions. Read more about NEIWPCC’s commitment to diversity here: https://neiwpcc.org/about-us/diversity-equity-and-inclusion/ .
Join NEIWPCC this summer and support clean water initiatives throughout the region! We’re seeking an intern who’s got an eye for detail to perform various administrative tasks that support our headquarters staff and promote positive environmental change. You will:
Assist with a garden rewards program by tracking submissions and updating funds.
Support water quality webinars and success stories projects, and conduct research for future topics.
Contribute to in-office and external events by preparing materials and coordinating logistics.
Perform various office support tasks, sorting and sending mail, data entry, record keeping, organizing common office areas, and formatting digital files in Microsoft Suite.
The successful candidate will be passionate about environmental programs and will have at least two years of college completed with a major in environmental science, biology, natural science, or related field. Experience with Microsoft Office Suite (Word, Excel, and PowerPoint) is needed. Good leadership, communication, coordination, and organizational skills are highly valued. Candidates with alternative qualifications or who have taken a less traditional career path may be considered if an aptitude for success and a strong willingness to learn is clearly apparent.
The anticipated hourly pay range for this internship is $15-19, dependent on experience. This role is based out of NEIWPCC’s Headquarters office in Lowell, MA, and is not eligible for telework. The intern will be expected to work 10-15 hours per week, beginning in early June and to extending through August, with the potential to stay on beyond September. A valid driver’s license and access to personal transportation is required. Proof of COVID-19 vaccination required.
To Apply Submit a cover letter, resume, and writing sample by email to jobs@neiwpcc.org by March 10, 2024. Please reference #24-Lowell-003 in the email subject line. Accepting applications until the position is filled. A full position description may be viewed at: https://neiwpcc.org/about-us/careers .
About NEIWPCC NEIWPCC is a regional commission that helps the states of the Northeast preserve and advance water quality. We engage and convene water quality professionals and other interested parties from New England and New York to collaborate on water, wastewater, and environmental science challenges across shared regions, ecosystems, and areas of expertise. Our mission is to advance clean water in the Northeast through collaboration with, and service to, our member states.
NEIWPCC’s Diversity Commitment NEIWPCC is committed to fostering, cultivating, and preserving a culture of diversity, equity and inclusion. NEIWPCC is an equal opportunity employer, and will not discriminate against any employee or applicant for employment because of their race, color, creed, religion, national origin, gender, sexual orientation, gender identification, marital status, physical and mental disability, ancestry, genetic information, age, political or union affiliation, pregnancy or related medical conditions, military service or application for military service, veteran status, or any other status or classification protected by applicable law. Physical or mental disabilities will be considered only as they may relate to the candidate’s ability to fulfill bona fide job requirements. This policy refers to all personnel practices including employee recruiting, hiring, transfers, promotions, training, disciplining, terminating and all other conditions. Read more about NEIWPCC’s commitment to diversity here: https://neiwpcc.org/about-us/diversity-equity-and-inclusion/ .
Intern
Join NEIWPCC this summer and support clean water initiatives throughout the region! We’re seeking an intern who’s got an eye for detail to perform various administrative tasks that support our headquarters staff and promote positive environmental change. You will:
Assist with a garden rewards program by tracking submissions and updating funds.
Support water quality webinars and success stories projects, and conduct research for future topics.
Contribute to in-office and external events by preparing materials and coordinating logistics.
Perform various office support tasks, sorting and sending mail, data entry, record keeping, organizing common office areas, and formatting digital files in Microsoft Suite.
The successful candidate will be passionate about environmental programs and will have at least two years of college completed with a major in environmental science, biology, natural science, or related field. Experience with Microsoft Office Suite (Word, Excel, and PowerPoint) is needed. Good leadership, communication, coordination, and organizational skills are highly valued. Candidates with alternative qualifications or who have taken a less traditional career path may be considered if an aptitude for success and a strong willingness to learn is clearly apparent.
The anticipated hourly pay range for this internship is $15-19, dependent on experience. This role is based out of NEIWPCC’s Headquarters office in Lowell, MA, and is not eligible for telework. The intern will be expected to work 10-15 hours per week, beginning in early June and to extending through August, with the potential to stay on beyond September. A valid driver’s license and access to personal transportation is required. Proof of COVID-19 vaccination required.
To Apply Submit a cover letter, resume, and writing sample by email to jobs@neiwpcc.org by March 10, 2024. Please reference #24-Lowell-003 in the email subject line. Accepting applications until the position is filled. A full position description may be viewed at: https://neiwpcc.org/about-us/careers .
About NEIWPCC NEIWPCC is a regional commission that helps the states of the Northeast preserve and advance water quality. We engage and convene water quality professionals and other interested parties from New England and New York to collaborate on water, wastewater, and environmental science challenges across shared regions, ecosystems, and areas of expertise. Our mission is to advance clean water in the Northeast through collaboration with, and service to, our member states.
NEIWPCC’s Diversity Commitment NEIWPCC is committed to fostering, cultivating, and preserving a culture of diversity, equity and inclusion. NEIWPCC is an equal opportunity employer, and will not discriminate against any employee or applicant for employment because of their race, color, creed, religion, national origin, gender, sexual orientation, gender identification, marital status, physical and mental disability, ancestry, genetic information, age, political or union affiliation, pregnancy or related medical conditions, military service or application for military service, veteran status, or any other status or classification protected by applicable law. Physical or mental disabilities will be considered only as they may relate to the candidate’s ability to fulfill bona fide job requirements. This policy refers to all personnel practices including employee recruiting, hiring, transfers, promotions, training, disciplining, terminating and all other conditions. Read more about NEIWPCC’s commitment to diversity here: https://neiwpcc.org/about-us/diversity-equity-and-inclusion/ .
Association of Public Health Laboratories
7700 Wisconsin Avenue, Bethesda, MD, USA
The Associate Specialist, People & Culture is responsible for providing administrative support to areas of People & Culture including, but not limited to billing, HRIS, staff education, employee engagement and talent acquisition. On occasion, there will be instances where the Associate Specialist will need to travel to APHL Headquarters, which is currently located in Bethesda, MD. To that end, we are seeking applicants local to the DC area. This position reports to the Senior Director, People & Culture.
Duties & Responsibilities
Provides general administrative support to the People & Culture department. Duties and responsibilities could include any of the following:
Reconciling and preparing invoices for payment.
Processing COBRA enrollments for employees exiting the organization.
Scheduling phone screens and interviews with candidates.
Conducting background and reference checks.
Preparing offer letters for candidates.
Assisting in the planning and preparation of People & Culture sponsored events and activities.
Edit, upload, and update documents to P&C SharePoint, P&C Events Calendar, Manager’s Portal.
Collect and maintain PDs for all employees.
Monitor and file emails in P&C Inbox.
Create Teams Channels.
Assist in formatting presentations.
Assist in P&C team meeting logistics.
Assist with departmental projects in a variety of human resources areas.
Calendar work which includes tracking birthdays and scheduling meetings.
Performs other duties or responsibilities, as assigned.
Employment Standards- Education and Experience
To perform this job successfully, individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Associate's degree required. If candidate holds a Bachelor's degree, education might be substituted for work experience.
A minimum of 2 years of administrative experience required. Preference given to candidates with experience in talent acquisition, benefits, employee relations and performance management.
Knowledge, Skills, and Abilities
Knowledge
Basic knowledge of employment, talent acquisition, benefits, and compensation regulations, practices and procedures.
Skills
Excellent organization and time management skills.
Strong attention to detail.
Exceptional verbal and written communication skills.
Strong interpersonal skills.
Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint, Teams), ADP, and iCIMS.
Abilities
Proven ability to effectively prioritize deliverables and meet deadlines.
Ability to maintain a high level of confidentiality and professionalism.
Ability to build collaborative relationships and to foster teamwork.
Ability to perform remote work as it relates to motivation and technology.
APHL Weeks:
APHL Week is a Conference/Convention that is held at the APHL Home Office Bethesda, MD. This event is mandatory for all employees to attend. Travel and lodging will be reimbursed by APHL. Please Note: Reimbursement for travel and lodging may not be possible for employees that are local to the APHL Home Office.
Position Description Status:
The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required. Association of Public Health Laboratories (APHL) reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract.
Work Environment:
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made for known physical or mental limitations to enable individuals with disabilities to perform the essential functions of the role.
Physical Demands:
The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job. Reasonable accommodations will be made for known physical or mental limitations to enable individuals with disabilities to perform the essential functions of the role. During the job, the colleague may need to sit for extended periods, use a computer keyboard to type, read information visually, and communicate orally through a computer monitor.
Equal Opportunity Employment Statement:
APHL is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, national origin, ancestry, citizenship status, sexual orientation, gender identity, marital status, veteran status, disability, age, genetic information or any other characteristic protected by applicable law.
Part Time
The Associate Specialist, People & Culture is responsible for providing administrative support to areas of People & Culture including, but not limited to billing, HRIS, staff education, employee engagement and talent acquisition. On occasion, there will be instances where the Associate Specialist will need to travel to APHL Headquarters, which is currently located in Bethesda, MD. To that end, we are seeking applicants local to the DC area. This position reports to the Senior Director, People & Culture.
Duties & Responsibilities
Provides general administrative support to the People & Culture department. Duties and responsibilities could include any of the following:
Reconciling and preparing invoices for payment.
Processing COBRA enrollments for employees exiting the organization.
Scheduling phone screens and interviews with candidates.
Conducting background and reference checks.
Preparing offer letters for candidates.
Assisting in the planning and preparation of People & Culture sponsored events and activities.
Edit, upload, and update documents to P&C SharePoint, P&C Events Calendar, Manager’s Portal.
Collect and maintain PDs for all employees.
Monitor and file emails in P&C Inbox.
Create Teams Channels.
Assist in formatting presentations.
Assist in P&C team meeting logistics.
Assist with departmental projects in a variety of human resources areas.
Calendar work which includes tracking birthdays and scheduling meetings.
Performs other duties or responsibilities, as assigned.
Employment Standards- Education and Experience
To perform this job successfully, individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Associate's degree required. If candidate holds a Bachelor's degree, education might be substituted for work experience.
A minimum of 2 years of administrative experience required. Preference given to candidates with experience in talent acquisition, benefits, employee relations and performance management.
Knowledge, Skills, and Abilities
Knowledge
Basic knowledge of employment, talent acquisition, benefits, and compensation regulations, practices and procedures.
Skills
Excellent organization and time management skills.
Strong attention to detail.
Exceptional verbal and written communication skills.
Strong interpersonal skills.
Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint, Teams), ADP, and iCIMS.
Abilities
Proven ability to effectively prioritize deliverables and meet deadlines.
Ability to maintain a high level of confidentiality and professionalism.
Ability to build collaborative relationships and to foster teamwork.
Ability to perform remote work as it relates to motivation and technology.
APHL Weeks:
APHL Week is a Conference/Convention that is held at the APHL Home Office Bethesda, MD. This event is mandatory for all employees to attend. Travel and lodging will be reimbursed by APHL. Please Note: Reimbursement for travel and lodging may not be possible for employees that are local to the APHL Home Office.
Position Description Status:
The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required. Association of Public Health Laboratories (APHL) reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract.
Work Environment:
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made for known physical or mental limitations to enable individuals with disabilities to perform the essential functions of the role.
Physical Demands:
The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job. Reasonable accommodations will be made for known physical or mental limitations to enable individuals with disabilities to perform the essential functions of the role. During the job, the colleague may need to sit for extended periods, use a computer keyboard to type, read information visually, and communicate orally through a computer monitor.
Equal Opportunity Employment Statement:
APHL is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, national origin, ancestry, citizenship status, sexual orientation, gender identity, marital status, veteran status, disability, age, genetic information or any other characteristic protected by applicable law.
San Diego Association of Governments - SANDAG
San Diego, CA, USA
Role
The Associate Administrative Analyst will work as part of SANDAG’s Office of the Independent Performance Auditor (OIPA) to help ensure OIPA is effective and efficient in their administrative operations. The position will provide professional, analytical, and administrative support for the OIPA, the SANDAG Audit Committee, and provide general administrative audit and investigative support. Top projects for this position include supporting the creation and launch of the Corrective Action Plan dashboard for the OPIA program area and creating an ongoing outreach plan to educate SANDAG staff and the public at large on the agency’s Whistleblower Program.
Office of the Independent Performance Auditor
The Office of the Independent Performance Auditor (OIPA) is the official body of SANDAG to investigate potential fraud, waste, and abuse identified by SANDAG staff or other stakeholders. The OIPA serves as the SANDAG Board of Directors ’ (Board) oversight function that objectively evaluates and recommends improvements to SANDAG, including facilitating an objective risk assessment regularly. The OIPA's audit functions include timely reporting of significant issues to appropriate oversight authorities. SANDAG Board Policy No. 039 - Audit Policy Advisory Committee and Audit Activities (Download PDF reader) specifies the functions of the Independent Performance Auditor and the SANDAG Audit Committee , which assists the Board in fulfilling its oversight responsibilities. On January 1, 2018, a new California Assembly Bill ( AB 805 ) required the creation of the Audit Committee and an independent performance auditor position.
The independent oversight function is a catalyst for helping SANDAG accomplish its objectives by using a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, governance processes, management controls and operations.
Job Responsibilities
Provide administrative, analytical, and professional support to the OIPA.
Prepare written, oral, and visual reports; review and proof draft reports and information from OIPA team members, ensure applicability, accuracy, and appropriate grammar.
Plan and coordinate information sharing and outreach initiatives to SANDAG staff, consultants, and the public at large to educate and provide information regarding the Whistleblower program; respond to requests for information.
Directly support the Independent Performance Auditor with the development, implementation, and maintenance of the agency’s first Corrective Action Plan (CAP) Dashboard, to ensure transparent information sharing and status updates on audit or investigation recommendations for the public.
Support and participate in meetings with committees, outside agencies, and organizations, and/or community groups; provide information and respond to inquiries from Audit Committee and Board members; schedule and coordinate various meetings with Audit Committee, Board members, and agency staff; ensure timely submission of OIPA related reports and documents; coordinate agenda setting/meeting minutes/actions/attendance.
Coordinate procurement of services; gather data for specifications, cost estimates, and scope of work; participate in preparation of request for proposals including vendor/consultant selection criteria; ensure consultants are delivering services on time and within budget.
Update and maintain systems and database applications for OIPA program area; assist with the development and implementation of new or revised programs, policies, procedures, and methods of operation; recommend and implement enhancements; ensure effective systems and services are in place.
Support the development of complex, comprehensive manuals; develop and present various training sessions for OIPA program area.
Typical Qualifications
Bachelor's degree with major course work in Public Administration, Business Administration, Accountancy, or a related field.
Three years of professional program and administration experience in areas such as business/office services, executive office management, or project and contract management.
Experience performing complex professional administrative and analytical functions in program administration; auditing or contract experience preferred; familiarity with federal, state, and local policies, procedures, laws, regulations, and administrative and departmental policies and procedures.
Experience with the development of scopes of work, independent cost estimates, and project budgets and schedules, and performing contract administration functions.
Demonstrated experience researching, compiling, and analyzing data and information; ability to prepare meaningful summary reports from assembled data; ability to analyze data and make appropriate recommendations.
Strong writing skills and the ability to communicate technical information effectively, both orally and in writing; experience preparing clear and concise reports, participating in the development of procedures and policies.
Knowledge of public meeting procedures; experience attending meetings to record minutes and summarize actions is desirable.
Demonstrated ability to read and interpret documents such as statements, budgets, contracts, and reports.
Demonstrated experience maintaining tracking and reporting systems using spreadsheets, databases, and other software.
Strong computer skills and proficiency with the Microsoft Office suite, especially Excel, and other PC and cloud-based applications.
Full Time
Role
The Associate Administrative Analyst will work as part of SANDAG’s Office of the Independent Performance Auditor (OIPA) to help ensure OIPA is effective and efficient in their administrative operations. The position will provide professional, analytical, and administrative support for the OIPA, the SANDAG Audit Committee, and provide general administrative audit and investigative support. Top projects for this position include supporting the creation and launch of the Corrective Action Plan dashboard for the OPIA program area and creating an ongoing outreach plan to educate SANDAG staff and the public at large on the agency’s Whistleblower Program.
Office of the Independent Performance Auditor
The Office of the Independent Performance Auditor (OIPA) is the official body of SANDAG to investigate potential fraud, waste, and abuse identified by SANDAG staff or other stakeholders. The OIPA serves as the SANDAG Board of Directors ’ (Board) oversight function that objectively evaluates and recommends improvements to SANDAG, including facilitating an objective risk assessment regularly. The OIPA's audit functions include timely reporting of significant issues to appropriate oversight authorities. SANDAG Board Policy No. 039 - Audit Policy Advisory Committee and Audit Activities (Download PDF reader) specifies the functions of the Independent Performance Auditor and the SANDAG Audit Committee , which assists the Board in fulfilling its oversight responsibilities. On January 1, 2018, a new California Assembly Bill ( AB 805 ) required the creation of the Audit Committee and an independent performance auditor position.
The independent oversight function is a catalyst for helping SANDAG accomplish its objectives by using a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, governance processes, management controls and operations.
Job Responsibilities
Provide administrative, analytical, and professional support to the OIPA.
Prepare written, oral, and visual reports; review and proof draft reports and information from OIPA team members, ensure applicability, accuracy, and appropriate grammar.
Plan and coordinate information sharing and outreach initiatives to SANDAG staff, consultants, and the public at large to educate and provide information regarding the Whistleblower program; respond to requests for information.
Directly support the Independent Performance Auditor with the development, implementation, and maintenance of the agency’s first Corrective Action Plan (CAP) Dashboard, to ensure transparent information sharing and status updates on audit or investigation recommendations for the public.
Support and participate in meetings with committees, outside agencies, and organizations, and/or community groups; provide information and respond to inquiries from Audit Committee and Board members; schedule and coordinate various meetings with Audit Committee, Board members, and agency staff; ensure timely submission of OIPA related reports and documents; coordinate agenda setting/meeting minutes/actions/attendance.
Coordinate procurement of services; gather data for specifications, cost estimates, and scope of work; participate in preparation of request for proposals including vendor/consultant selection criteria; ensure consultants are delivering services on time and within budget.
Update and maintain systems and database applications for OIPA program area; assist with the development and implementation of new or revised programs, policies, procedures, and methods of operation; recommend and implement enhancements; ensure effective systems and services are in place.
Support the development of complex, comprehensive manuals; develop and present various training sessions for OIPA program area.
Typical Qualifications
Bachelor's degree with major course work in Public Administration, Business Administration, Accountancy, or a related field.
Three years of professional program and administration experience in areas such as business/office services, executive office management, or project and contract management.
Experience performing complex professional administrative and analytical functions in program administration; auditing or contract experience preferred; familiarity with federal, state, and local policies, procedures, laws, regulations, and administrative and departmental policies and procedures.
Experience with the development of scopes of work, independent cost estimates, and project budgets and schedules, and performing contract administration functions.
Demonstrated experience researching, compiling, and analyzing data and information; ability to prepare meaningful summary reports from assembled data; ability to analyze data and make appropriate recommendations.
Strong writing skills and the ability to communicate technical information effectively, both orally and in writing; experience preparing clear and concise reports, participating in the development of procedures and policies.
Knowledge of public meeting procedures; experience attending meetings to record minutes and summarize actions is desirable.
Demonstrated ability to read and interpret documents such as statements, budgets, contracts, and reports.
Demonstrated experience maintaining tracking and reporting systems using spreadsheets, databases, and other software.
Strong computer skills and proficiency with the Microsoft Office suite, especially Excel, and other PC and cloud-based applications.
Outreach and Events Coordinator
Job no: 533260
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Communications/Public Relations/Marketing, Development, Library
Department: Libraries Classification: Univ Dev Proj Coordinator 1 Appointment Type and Duration: Regular, Ongoing Salary: $19.72 - $29.96 per hour FTE: 1.0
Review of Applications Begins
February 12, 2024; position open until filled
Special Instructions to Applicants
To ensure consideration for the position, please include with your online application: 1. current resume, which includes dates of employment, and 2. a cover letter stating your interest and qualifications for the position
Department Summary
About the University The University of Oregon is one of only two Pacific Northwest members of the Association of American Universities and holds the distinction of a “very high research activity” ranking in the Carnegie Classification of Institutions of Higher Education. The UO enrolls more than 20,000 undergraduate and 3,600 graduate students representing all 50 states and nearly 100 countries. The UO is guided by a diversity framework that involves a commitment to diversity, equity, and inclusion for all students, faculty, staff, alumni, and community members. In recent years, the university has increased the diversity of its student body, as well as campus-wide efforts to build a welcoming, inclusive community. The UO's 295-acre campus features state-of-the-art facilities in an arboretum-like setting within the traditional homelands of the Kalapuya people. The UO is located in Eugene, a vibrant city of 175,000 with a wide range of cultural and culinary offerings, a pleasant year-round climate, and a community engaged in environmental and social concerns. The campus is within easy driving distance of the Pacific Coast, the Cascade Mountains, and Portland.
About the UO Libraries: The University of Oregon Libraries is an essential partner in the University of Oregon's educational, research, and public service mission. With five locations on the Eugene campus and branches at UO Portland and the Oregon Institute of Marine Biology, the UO Libraries offer many flexible service- and technology-rich environments for our users' research, learning, and publishing needs.
The UO Libraries' mission is to inform research and learning breakthroughs for Oregon. We strive to realize our vision of being a model for the enduring, positive impact that research libraries can have on their academic and civic communities. We do that with an unwavering commitment to our values. Learn more about the UO Libraries' strategic design, our values, and our goals at library.uoregon.edu/strategy The University of Oregon Libraries is the only Association of Research Libraries (ARL) member in Oregon. We are also members of the Orbis Cascade Alliance, SPARC, Center for Research Libraries, DuraSpace, the Council on Library and Information Resources, the Coalition for Networked Information, EDUCAUSE, and other major organizations.
Position Summary
The Outreach and Events Coordinator works to build bridges between UO Libraries and the communities we serve, including students, faculty, staff, alumni, and donors. Reporting to the Associate Vice Provost and University Librarian for Central Services, this position will design, coordinate, and implement outreach initiatives to actively engage and foster strong relationships with our user communities. They will be responsible for managing a wide range of programming from Week of Welcome and finals stress-buster events for students to donor development and recognition celebrations. This position will showcase the fascinating facets of our library by developing and leading guided tours, focusing on areas such as art & architecture, services, conservation, and special collections. They will also collaborate closely with the Libraries Communications team to create compelling promotional content across various media platforms.
The Outreach and Events Coordinator also plays a pivotal role in donor outreach. They will organize key Libraries Advancement Council meetings, manage our donor recognition programs, and coordinate endowment reports, working across library departments to bring impactful insights to our donors. This position actively participates in campus-wide stewardship, collaborating with peers to constantly enhance our approach to donor relations. They will provide support to the Associate Director of Development assigned to Libraries within University Advancement, attend Advancement all-personnel meetings, and make significant contributions to Advancement initiatives and projects related to Libraries.
We welcome applications from candidates with diverse professional backgrounds, and we acknowledge that the professional competencies for this role can be developed in a variety of ways. We are most interested in finding the best candidate for the job and recognize that a successful candidate may come from a less traditional career trajectory, such as having skills and abilities gained outside a classroom context, or an equivalent skill set. If your unique background and experience make you qualified for this role, please help us see that by explaining them in your application materials.
Minimum Requirements
Two years of experience in Public Relations or related work. One year of this experience must have included the development and implementation of fund-raising or donor-cultivation events; AND A Bachelor's degree or three more years of relevant experience.
Professional Competencies
• Excellent communication skills
• Ability to navigate a complex institution and build strong relationships across campus and in the community
• Excellent organizational, detail-oriented, and record-keeping skills
• Excellent time management skills and ability to manage several projects, timelines, and stakeholder sensitivities at once
• Ability to show initiative and confidence in making independent decisions; knowing when and where to refer a wide range of problems and inquiries
• Ability to use diplomacy and good judgment when working with diverse audiences
• Strong public relations and customer service skills
Preferred Qualifications
• Demonstrated experience coordinating outreach efforts, ideally in a nonprofit or governmental setting
• One year or more experience in libraries or higher education
• One year or more experience planning and coordinating events for a large complex organization
• High level of skill using Outlook, Word, Excel, PowerPoint, as well as using CRM database applications (e.g., Advance, Salesforce, etc.)
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at mailto:uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the http://studentlife.uoregon.edu/nondiscrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
To apply, visit https://apptrkr.com/4973049
Full Time
Outreach and Events Coordinator
Job no: 533260
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Communications/Public Relations/Marketing, Development, Library
Department: Libraries Classification: Univ Dev Proj Coordinator 1 Appointment Type and Duration: Regular, Ongoing Salary: $19.72 - $29.96 per hour FTE: 1.0
Review of Applications Begins
February 12, 2024; position open until filled
Special Instructions to Applicants
To ensure consideration for the position, please include with your online application: 1. current resume, which includes dates of employment, and 2. a cover letter stating your interest and qualifications for the position
Department Summary
About the University The University of Oregon is one of only two Pacific Northwest members of the Association of American Universities and holds the distinction of a “very high research activity” ranking in the Carnegie Classification of Institutions of Higher Education. The UO enrolls more than 20,000 undergraduate and 3,600 graduate students representing all 50 states and nearly 100 countries. The UO is guided by a diversity framework that involves a commitment to diversity, equity, and inclusion for all students, faculty, staff, alumni, and community members. In recent years, the university has increased the diversity of its student body, as well as campus-wide efforts to build a welcoming, inclusive community. The UO's 295-acre campus features state-of-the-art facilities in an arboretum-like setting within the traditional homelands of the Kalapuya people. The UO is located in Eugene, a vibrant city of 175,000 with a wide range of cultural and culinary offerings, a pleasant year-round climate, and a community engaged in environmental and social concerns. The campus is within easy driving distance of the Pacific Coast, the Cascade Mountains, and Portland.
About the UO Libraries: The University of Oregon Libraries is an essential partner in the University of Oregon's educational, research, and public service mission. With five locations on the Eugene campus and branches at UO Portland and the Oregon Institute of Marine Biology, the UO Libraries offer many flexible service- and technology-rich environments for our users' research, learning, and publishing needs.
The UO Libraries' mission is to inform research and learning breakthroughs for Oregon. We strive to realize our vision of being a model for the enduring, positive impact that research libraries can have on their academic and civic communities. We do that with an unwavering commitment to our values. Learn more about the UO Libraries' strategic design, our values, and our goals at library.uoregon.edu/strategy The University of Oregon Libraries is the only Association of Research Libraries (ARL) member in Oregon. We are also members of the Orbis Cascade Alliance, SPARC, Center for Research Libraries, DuraSpace, the Council on Library and Information Resources, the Coalition for Networked Information, EDUCAUSE, and other major organizations.
Position Summary
The Outreach and Events Coordinator works to build bridges between UO Libraries and the communities we serve, including students, faculty, staff, alumni, and donors. Reporting to the Associate Vice Provost and University Librarian for Central Services, this position will design, coordinate, and implement outreach initiatives to actively engage and foster strong relationships with our user communities. They will be responsible for managing a wide range of programming from Week of Welcome and finals stress-buster events for students to donor development and recognition celebrations. This position will showcase the fascinating facets of our library by developing and leading guided tours, focusing on areas such as art & architecture, services, conservation, and special collections. They will also collaborate closely with the Libraries Communications team to create compelling promotional content across various media platforms.
The Outreach and Events Coordinator also plays a pivotal role in donor outreach. They will organize key Libraries Advancement Council meetings, manage our donor recognition programs, and coordinate endowment reports, working across library departments to bring impactful insights to our donors. This position actively participates in campus-wide stewardship, collaborating with peers to constantly enhance our approach to donor relations. They will provide support to the Associate Director of Development assigned to Libraries within University Advancement, attend Advancement all-personnel meetings, and make significant contributions to Advancement initiatives and projects related to Libraries.
We welcome applications from candidates with diverse professional backgrounds, and we acknowledge that the professional competencies for this role can be developed in a variety of ways. We are most interested in finding the best candidate for the job and recognize that a successful candidate may come from a less traditional career trajectory, such as having skills and abilities gained outside a classroom context, or an equivalent skill set. If your unique background and experience make you qualified for this role, please help us see that by explaining them in your application materials.
Minimum Requirements
Two years of experience in Public Relations or related work. One year of this experience must have included the development and implementation of fund-raising or donor-cultivation events; AND A Bachelor's degree or three more years of relevant experience.
Professional Competencies
• Excellent communication skills
• Ability to navigate a complex institution and build strong relationships across campus and in the community
• Excellent organizational, detail-oriented, and record-keeping skills
• Excellent time management skills and ability to manage several projects, timelines, and stakeholder sensitivities at once
• Ability to show initiative and confidence in making independent decisions; knowing when and where to refer a wide range of problems and inquiries
• Ability to use diplomacy and good judgment when working with diverse audiences
• Strong public relations and customer service skills
Preferred Qualifications
• Demonstrated experience coordinating outreach efforts, ideally in a nonprofit or governmental setting
• One year or more experience in libraries or higher education
• One year or more experience planning and coordinating events for a large complex organization
• High level of skill using Outlook, Word, Excel, PowerPoint, as well as using CRM database applications (e.g., Advance, Salesforce, etc.)
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at mailto:uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the http://studentlife.uoregon.edu/nondiscrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
To apply, visit https://apptrkr.com/4973049
City Auditor’s Office Job Announcement
Administrative Specialist II
Opens: 12/18/2023
Closes: 1/8/2024
Salary Range: $84,739 - $104,198
The City Auditor’s Office is seeking a detail-oriented, versatile public servant to support the operations of the Council Clerk Office.
The position is part of the highly collaborative Council Clerk team and is supervised by the Deputy Council Clerk. The team administers City Council business, reviews, archives, and posts Council documents, prepares the official City Council Agenda, and manages City Council’s public meetings in accordance with City and State law. The office serves as the central repository for Portland Policy Documents and administrative rules; manages, monitors, and archives City contracts; and updates City Charter and Code to reflect Council decisions and voter-approved amendments. The office is preparing for the voter-approved changes to Portland City government, which include an expanded, 12-member City Council elected by District who will take office January 1, 2025.
While this position is listed as limited duration through December 2024, the Office is working to make this position permanent in the next budget cycle. This position is represented by AFSCME Local 189.
As the Administrative Specialist, you will:
Provide broad support to the Council Clerk team, including:
A full range of administrative and customer service duties, including receive and assist visitors to the office, manage the main phone line and voicemail, and conduct research to respond to inquiries from city officials, staff and the public.
Consistent, dependable, and professional assistance to the Council Clerk, Deputy Council Clerk, coworkers, elected officials, staff, community organizations, media representatives, and the public.
Prepare, maintain and archive records using specialized systems in accordance with established guidelines and schedules, and assist in responding to public records requests.
Update and maintain process and instructional materials, and support staff training.
Contribute to support for City Council meetings:
Respond to questions and requests about meetings via email and phone and coordinate ADA/accommodation requests.
Help community members register for public testimony and submit written testimony.
Support Clerk communications and organization of materials for council meetings.
Assist with hosting virtual and hybrid meetings via Zoom.
Successful candidates will demonstrate a public service-centered approach to their work with an eye for detail and a curiosity to learn new things. Successful candidates will be skilled communicators and have a record of support using sound judgement, tact and discretion dealing with sensitive situations. They will have excellent organizational and customer service skills, and an ability to adapt and apply a racial equity lens and center historically underserved communities for a variety of assignments.
Essential knowledge, skills and abilities include:
Skills in customer service, in particular serving upset or difficult to serve customers with respect, patience, and empathy.
Demonstrated ability to work alongside staff in a positive, supportive, and reflective team environment.
Ability to organize, set priorities and exercise sound judgment.
Ability to be flexible and handle shifting and competing work demands.
A commitment to government accountability and transparency.
Expertise in creating clear, concise, and comprehensive reports, correspondence, forms, and other documents involving administrative and technical data and to communicate complex topics to non-technical audiences.
Ability to communicate clearly, logically, and persuasively, both orally and in writing to a wide variety of audiences in a political environment.
Ability to use general office software, including Excel, Outlook, Smartsheet, Word, and Zoom, and to learn City-specific technology.
The Auditor's Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.
To Qualify
Candidates must have at a minimum any combination of education and experience equivalent to the following:
A high school diploma or General Education Development certificate; and
Three years of comparable and progressively responsible administrative experience.
Preferred Qualifications
Course work in public administration, political science, or business administration.
Experience working for a local government and within the parameters of Oregon public records, meetings, or procurement processes.
To apply :
A resume and short answers to the following supplemental questions are required for a complete application. Omitting a resume or failing to complete the supplemental questions will disqualify potential applicants from consideration.
1) Resume
List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them.
2) Supplemental Questions
Describe how you meet the following minimum qualifications, which are required to be successful in this position. Wherever possible, connect items in your resume and provide examples to demonstrate how you meet these qualifications. It is advised that you use the numbered list below to ensure you respond to each item. Skipping any of the items will disqualify your application from further consideration, so please complete your supplemental questions with care. Your application materials (resume and supplemental questions) should not exceed a total of four pages.
Question 1: Describe your experience communicating and interacting with internal and external customers in a professional and courteous manner, both orally and in writing.
Question 2: Describe your proficiency and experience managing competing tasks, setting priorities, and exercising sound judgment.
Question 3: Describe your experience establishing and maintaining effective working relationships and provide consistent, dependable, and professional support to your supervisor, coworkers, organization leadership, and staff.
Question 4 : Tell us about your ability to prepare clear, accurate and concise records and reports and review documents for errors with high attention to detail.
Question 5: Tell us about your experience:
As a member of a historically underrepresented group participating in government decision-making OR
Ensuring equitable operations or program outcomes OR
Making workplaces and/or public spaces more inclusive.
The Recruitment Process
Applicants must submit their resume and answers to supplemental questions through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your application materials (resume and answers supplemental questions) should not exceed a total of four pages. Please do not include materials not requested.
Recruitment Timeline (subject to change)
Application period: December 18, 2023-January 8, 2024
Applications reviewed: Week of January 8
First interviews: Week of January 15
Second interviews: Week of January 22
Job offer: week of January 29
ADDITIONAL INFORMATION:
Auditor's Office Mission: The mission of the Auditor's Office is to promote open and accountable government by providing independent and impartial reviews, access to public information, and services for City government and the public.
Salary range/Pay equity: Per the Oregon State Pay Equity Law, individual salaries are determined based on the experience and education listed in a candidate’s resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure an offer is reflective of all directly related and equivalent experience.
Language pay differential: Auditor’s Office employees who speak one or more languages in addition to English, may be eligible to receive additional compensation if they qualify and use their language skills to assist the community.
Employee benefits: The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. Find more information on the City of Portland's benefits here: Benefits Information | The City of Portland, Oregon .
Civil Service: This position is in the Classified Service and subject to Civil Service provisions. It also is subject to the Human Resources Administrative Rules for the Auditor’s Office, City Charter, and Code.
Work status: Non-citizen applicants must be authorized to work in the United States at the time of application.
Work location: The position is based in City Hall, 1221 SW 4th Ave. The Auditor’s Office is currently operating in a hybrid schedule of in-person and remote work.
Veteran’s preference: If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
Equal employment opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Disability, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s) and would like to request a reasonable accommodation when applying for this job, contact Administrative Specialist Andrew Bryans at Andrew.Bryans@portlandoregon.gov .
Technical assistance: If you have questions about how to apply or require any assistance in submitting your application, please contact Administrative Specialist Andrew Bryans during regular business hours at Andrew.Bryans@portlandoregon.gov .
For more information about the Auditor’s Office: https://www.portlandoregon.gov/auditor/
Full Time
City Auditor’s Office Job Announcement
Administrative Specialist II
Opens: 12/18/2023
Closes: 1/8/2024
Salary Range: $84,739 - $104,198
The City Auditor’s Office is seeking a detail-oriented, versatile public servant to support the operations of the Council Clerk Office.
The position is part of the highly collaborative Council Clerk team and is supervised by the Deputy Council Clerk. The team administers City Council business, reviews, archives, and posts Council documents, prepares the official City Council Agenda, and manages City Council’s public meetings in accordance with City and State law. The office serves as the central repository for Portland Policy Documents and administrative rules; manages, monitors, and archives City contracts; and updates City Charter and Code to reflect Council decisions and voter-approved amendments. The office is preparing for the voter-approved changes to Portland City government, which include an expanded, 12-member City Council elected by District who will take office January 1, 2025.
While this position is listed as limited duration through December 2024, the Office is working to make this position permanent in the next budget cycle. This position is represented by AFSCME Local 189.
As the Administrative Specialist, you will:
Provide broad support to the Council Clerk team, including:
A full range of administrative and customer service duties, including receive and assist visitors to the office, manage the main phone line and voicemail, and conduct research to respond to inquiries from city officials, staff and the public.
Consistent, dependable, and professional assistance to the Council Clerk, Deputy Council Clerk, coworkers, elected officials, staff, community organizations, media representatives, and the public.
Prepare, maintain and archive records using specialized systems in accordance with established guidelines and schedules, and assist in responding to public records requests.
Update and maintain process and instructional materials, and support staff training.
Contribute to support for City Council meetings:
Respond to questions and requests about meetings via email and phone and coordinate ADA/accommodation requests.
Help community members register for public testimony and submit written testimony.
Support Clerk communications and organization of materials for council meetings.
Assist with hosting virtual and hybrid meetings via Zoom.
Successful candidates will demonstrate a public service-centered approach to their work with an eye for detail and a curiosity to learn new things. Successful candidates will be skilled communicators and have a record of support using sound judgement, tact and discretion dealing with sensitive situations. They will have excellent organizational and customer service skills, and an ability to adapt and apply a racial equity lens and center historically underserved communities for a variety of assignments.
Essential knowledge, skills and abilities include:
Skills in customer service, in particular serving upset or difficult to serve customers with respect, patience, and empathy.
Demonstrated ability to work alongside staff in a positive, supportive, and reflective team environment.
Ability to organize, set priorities and exercise sound judgment.
Ability to be flexible and handle shifting and competing work demands.
A commitment to government accountability and transparency.
Expertise in creating clear, concise, and comprehensive reports, correspondence, forms, and other documents involving administrative and technical data and to communicate complex topics to non-technical audiences.
Ability to communicate clearly, logically, and persuasively, both orally and in writing to a wide variety of audiences in a political environment.
Ability to use general office software, including Excel, Outlook, Smartsheet, Word, and Zoom, and to learn City-specific technology.
The Auditor's Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.
To Qualify
Candidates must have at a minimum any combination of education and experience equivalent to the following:
A high school diploma or General Education Development certificate; and
Three years of comparable and progressively responsible administrative experience.
Preferred Qualifications
Course work in public administration, political science, or business administration.
Experience working for a local government and within the parameters of Oregon public records, meetings, or procurement processes.
To apply :
A resume and short answers to the following supplemental questions are required for a complete application. Omitting a resume or failing to complete the supplemental questions will disqualify potential applicants from consideration.
1) Resume
List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them.
2) Supplemental Questions
Describe how you meet the following minimum qualifications, which are required to be successful in this position. Wherever possible, connect items in your resume and provide examples to demonstrate how you meet these qualifications. It is advised that you use the numbered list below to ensure you respond to each item. Skipping any of the items will disqualify your application from further consideration, so please complete your supplemental questions with care. Your application materials (resume and supplemental questions) should not exceed a total of four pages.
Question 1: Describe your experience communicating and interacting with internal and external customers in a professional and courteous manner, both orally and in writing.
Question 2: Describe your proficiency and experience managing competing tasks, setting priorities, and exercising sound judgment.
Question 3: Describe your experience establishing and maintaining effective working relationships and provide consistent, dependable, and professional support to your supervisor, coworkers, organization leadership, and staff.
Question 4 : Tell us about your ability to prepare clear, accurate and concise records and reports and review documents for errors with high attention to detail.
Question 5: Tell us about your experience:
As a member of a historically underrepresented group participating in government decision-making OR
Ensuring equitable operations or program outcomes OR
Making workplaces and/or public spaces more inclusive.
The Recruitment Process
Applicants must submit their resume and answers to supplemental questions through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your application materials (resume and answers supplemental questions) should not exceed a total of four pages. Please do not include materials not requested.
Recruitment Timeline (subject to change)
Application period: December 18, 2023-January 8, 2024
Applications reviewed: Week of January 8
First interviews: Week of January 15
Second interviews: Week of January 22
Job offer: week of January 29
ADDITIONAL INFORMATION:
Auditor's Office Mission: The mission of the Auditor's Office is to promote open and accountable government by providing independent and impartial reviews, access to public information, and services for City government and the public.
Salary range/Pay equity: Per the Oregon State Pay Equity Law, individual salaries are determined based on the experience and education listed in a candidate’s resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure an offer is reflective of all directly related and equivalent experience.
Language pay differential: Auditor’s Office employees who speak one or more languages in addition to English, may be eligible to receive additional compensation if they qualify and use their language skills to assist the community.
Employee benefits: The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. Find more information on the City of Portland's benefits here: Benefits Information | The City of Portland, Oregon .
Civil Service: This position is in the Classified Service and subject to Civil Service provisions. It also is subject to the Human Resources Administrative Rules for the Auditor’s Office, City Charter, and Code.
Work status: Non-citizen applicants must be authorized to work in the United States at the time of application.
Work location: The position is based in City Hall, 1221 SW 4th Ave. The Auditor’s Office is currently operating in a hybrid schedule of in-person and remote work.
Veteran’s preference: If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
Equal employment opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Disability, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s) and would like to request a reasonable accommodation when applying for this job, contact Administrative Specialist Andrew Bryans at Andrew.Bryans@portlandoregon.gov .
Technical assistance: If you have questions about how to apply or require any assistance in submitting your application, please contact Administrative Specialist Andrew Bryans during regular business hours at Andrew.Bryans@portlandoregon.gov .
For more information about the Auditor’s Office: https://www.portlandoregon.gov/auditor/
ABOUT THE POSITION : The Payroll Specialist is an important link to ensure quality services both internally and externally. This position is responsible for processing accurate and timely payroll information, reviewing and performing payroll audits, and serving as a point of contact for questions about payment policies and procedures. The Specialist ensures positive employee relations through proactive problem solving, with a focus on customer service, and on-going process improvement. The Specialist liaises with Human Resources, IT, managers, union representatives, and other departments to ensure quality, timely, and accurate reporting, and documentation.
ABOUT THE ORGANIZATION: Compass Housing Alliance develops and provides essential services and affordable housing for individuals and families experiencing housing instability in the greater Puget Sound region. We envision a world in which every person lives in a safe and caring community. Compass offers an open, supportive, and challenging work environment committed to promoting the dignity and well-being of each person that we serve. We consider the diversity of the staff, guests, residents, and community partners to be an important asset. We recognize the value that different perspectives and cultures bring to the organization. Compass is proud to be an affiliate agency of Lutheran Community Services Northwest (LCSNW). LCSNW partners with individuals, families and communities for health, justice and hope by providing support services in key areas such as behavioral health, child welfare, refugees, and support to aging adults and people with disabilities to live independent lives. To learn more about the agency visit www.compasshousingalliance.org.
LOCATION : South Lake Union Neighborhood (Seattle, WA) **This position offers a location hybrid model with at-home and in-office days REPORTS TO : Director of Human Resources FLSA STATUS : Non-Exempt SCHEDULE : Monday-Friday 8am-4:30pm (with some flexibility to adjust) SALARY RANGE : $25.00-29.00 per hour DOE FULL-TIME BENEFITS PACKAGE INCLUDES : Unlimited Orca Transportation Pass, Medical/Prescription/Vision, Dental, $500 Health Flexible Spending Account 4 Weeks of Paid Time Off (PTO) & 11 Paid Holidays, Retirement Plan, Employee Assistance Program.
QUALIFICATIONS • At least 2-years of experience working in a position with payroll processing responsibilities, with emphasis on quality customer service, required . • At least 2-years of data entry experience, ideally with proficiency and accuracy concerning high volumes of data, required . • Experience working in databases (HRIS and/or ATS) such as Oracle Taleo, Abila MIP, or Paylocity, desired . • Awareness and/or training around issues of equity, intersectionality, and belonging, desired . • Familiarity with topics of housing instability, mental health, substance use, sexual assault, and/or domestic violence. Experience working in an environment where language may be a barrier, desired . • Valid WA driver’s license, proof of car insurance, and a driving record that meets Compass standards, required . • Work experience is a key factor for success in this role. In addition, success in this role requires a passion for knowledge and drive for continuing professional development or education. A degree or certification in finance, business, public administration, human resources, or related field would be a complement to the required experience. HOW TO APPLY? Please visit our website for more details and complete an application at https://www.compasshousingalliance.org/employment/ EQUAL OPPORTUNITY EMPLOYMENT Compass Housing Alliance is committed to a policy of equal employment opportunity and treats all employees and applicants equally without regard to race, color, creed, religion, sex, sexual orientation, gender identity, age, national origin, citizenship, veteran or marital status, sensory, physical or mental disability and all other groups protected by law, and promotes diversity in its workforce. Compass Housing Alliance takes affirmative action to implement programs and maintain practices and policies that eliminate barriers to equal employment opportunity. Our program is available for review by employees and applicants for employment in the Human Resources Office during regular office hours. In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department via phone at 206-474-1100 or via e-mail at HRInfo@compasshousingalliance.org.
Full Time
ABOUT THE POSITION : The Payroll Specialist is an important link to ensure quality services both internally and externally. This position is responsible for processing accurate and timely payroll information, reviewing and performing payroll audits, and serving as a point of contact for questions about payment policies and procedures. The Specialist ensures positive employee relations through proactive problem solving, with a focus on customer service, and on-going process improvement. The Specialist liaises with Human Resources, IT, managers, union representatives, and other departments to ensure quality, timely, and accurate reporting, and documentation.
ABOUT THE ORGANIZATION: Compass Housing Alliance develops and provides essential services and affordable housing for individuals and families experiencing housing instability in the greater Puget Sound region. We envision a world in which every person lives in a safe and caring community. Compass offers an open, supportive, and challenging work environment committed to promoting the dignity and well-being of each person that we serve. We consider the diversity of the staff, guests, residents, and community partners to be an important asset. We recognize the value that different perspectives and cultures bring to the organization. Compass is proud to be an affiliate agency of Lutheran Community Services Northwest (LCSNW). LCSNW partners with individuals, families and communities for health, justice and hope by providing support services in key areas such as behavioral health, child welfare, refugees, and support to aging adults and people with disabilities to live independent lives. To learn more about the agency visit www.compasshousingalliance.org.
LOCATION : South Lake Union Neighborhood (Seattle, WA) **This position offers a location hybrid model with at-home and in-office days REPORTS TO : Director of Human Resources FLSA STATUS : Non-Exempt SCHEDULE : Monday-Friday 8am-4:30pm (with some flexibility to adjust) SALARY RANGE : $25.00-29.00 per hour DOE FULL-TIME BENEFITS PACKAGE INCLUDES : Unlimited Orca Transportation Pass, Medical/Prescription/Vision, Dental, $500 Health Flexible Spending Account 4 Weeks of Paid Time Off (PTO) & 11 Paid Holidays, Retirement Plan, Employee Assistance Program.
QUALIFICATIONS • At least 2-years of experience working in a position with payroll processing responsibilities, with emphasis on quality customer service, required . • At least 2-years of data entry experience, ideally with proficiency and accuracy concerning high volumes of data, required . • Experience working in databases (HRIS and/or ATS) such as Oracle Taleo, Abila MIP, or Paylocity, desired . • Awareness and/or training around issues of equity, intersectionality, and belonging, desired . • Familiarity with topics of housing instability, mental health, substance use, sexual assault, and/or domestic violence. Experience working in an environment where language may be a barrier, desired . • Valid WA driver’s license, proof of car insurance, and a driving record that meets Compass standards, required . • Work experience is a key factor for success in this role. In addition, success in this role requires a passion for knowledge and drive for continuing professional development or education. A degree or certification in finance, business, public administration, human resources, or related field would be a complement to the required experience. HOW TO APPLY? Please visit our website for more details and complete an application at https://www.compasshousingalliance.org/employment/ EQUAL OPPORTUNITY EMPLOYMENT Compass Housing Alliance is committed to a policy of equal employment opportunity and treats all employees and applicants equally without regard to race, color, creed, religion, sex, sexual orientation, gender identity, age, national origin, citizenship, veteran or marital status, sensory, physical or mental disability and all other groups protected by law, and promotes diversity in its workforce. Compass Housing Alliance takes affirmative action to implement programs and maintain practices and policies that eliminate barriers to equal employment opportunity. Our program is available for review by employees and applicants for employment in the Human Resources Office during regular office hours. In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department via phone at 206-474-1100 or via e-mail at HRInfo@compasshousingalliance.org.
California State University Maritime Academy
Vallejo, CA, USA
Licensing Program Coordinator
Job No: 533155
Work Type: Staff
Location: Maritime Academy
Working Title: Licensing Program Coordinator (Part-Time)
Classification Title: Administrative Analyst/Specialist - Non-Exempt
Department Name: USCG Licensing / STCW
Time Base: Part-time (36 hours per week)
Pay Plan: 10/12 month
Bargaining Unit: 9 (CSUEU)
Employment Type: Probationary/Permanent
Salary Range:
• Hiring salary is budgeted/anticipated at $2,500 - $2,600 per month commensurate with education and experience. This position is a part-time .90 FTE time base. Salary will reflect the time base hired. • CSU Full-Time Salary Range: $2,932 - $5,659 per month.
Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our https://www.csum.edu/web/hr/benefits for additional information.
Application Deadline: Open until filled. A review of applications will begin Friday, November 17, 2023 and the review period may end at any time thereafter.
Position Summary: Working with Director of USCG Licensing, assist with STCW and United States National licensure efforts on campus by ensuring campus plans are current and meet the requirements as set forth by the CFR, IMO, USCG and MARAD. This includes working with and coordinating efforts with the other State Maritime and Kings Point licensure coordinators. Uses judgement and discretion reflective of a thorough knowledge of USCG Program issues. Refers to policies and practices for guidance. Regularly participates in planning and development activities, and as required, develops, recommends, and implements methods to meet programmatic or administrative goals. About the California State University Maritime Academy:
Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students.
Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses.
Major Responsibilities:
• Oversee, and maintain STCW and National licensure records as required by the CFR, IMO,USCG and MARAD. • Adhere to an annual calendar of actions required for implementation and execution of the STCW and National Quality Standards System (QSS). • Current Cadet Compliance Maintain STCW Cadet records to include STCW database, certificates, and individual record of sea time equivalency. Maintain database to track compliance for US National and STCW endorsements and requirements not maintained in PeopleSoft. • Manage and process Cadet applications for United States National licensure; work with the Career Center on requirements and certificates needed for Sea Training II; and provide the education on the application process for Cadet Transportation Worker Identification Credentials (TWIC), and non-US citizen Cadet applicants. • Coordinate Cadet USCG MMC applications for national licensure and entry level credentials. Coordinate USCG license exams with NMC and REC Oakland. • Verify academic completion of all license-track graduates with the Registrar. Validate completion of licensure requirements with NMC. Advise students regarding USCG policy and the Code of Federal Regulations (CFR). Educate Cadets in the application procedures for the Transportation Worker Identification Credential (TWIC). • Previous Cadet Compliance Advise and assist students who have previously attended but not completed the USCG approved program. Provide clarification or information as requested by USCG, MARAD, Career Center, External Advisory Board and Maritime Industry. • Alumni Compliance Advise and assist Alumni with academy STCW and National Licensure certificate needs.
Required Qualifications:
• Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the US Coast Guard Licensing Program to develop conclusions and make recommendations. • Thorough knowledge of policies, procedures, and outside regulations pertaining to the US Coast Guard Licensing Program. • Ability to maintain strict confidentiality of sensitive information in oral, written and electronic form. • Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. • Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. • Expertise in investigating and analyzing problems with a broad administrative impact and implications. • Ability to anticipate problems and address them proactively. • Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. • Excellent communication skills. Strong oral and written command of the English language including grammar, spelling, punctuation, formats, proofreading and syntax. • Strong computer skills, with proven ability to work with MS Office Suite (Word, Access, and Excel).
Preferred Qualifications:
• Baccalaureate degree • Familiarity with the maritime industry and USCG licensing. • Past experience in data management. • Knowledge of and ability to work with PeopleSoft/Oracle.
Special Conditions:
Physical, Mental and Environmental Conditions: Up to 40% of the activities involve sitting, standing, squatting, kneeling or walking; involves lifting heavy weight objects limited to 50 pounds; may involve pushing and pulling objects within the weight limits.
Background Check: Satisfactory completion of a background check (including a criminal records check, DMV records check, and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Mandated Reporter: The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.
Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire.
Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix
EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146.
Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume.
Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed.
To apply, visit https://apptrkr.com/4812933
jeid-187696a4ec752d4da1798cf7db1ba587
Full Time
Licensing Program Coordinator
Job No: 533155
Work Type: Staff
Location: Maritime Academy
Working Title: Licensing Program Coordinator (Part-Time)
Classification Title: Administrative Analyst/Specialist - Non-Exempt
Department Name: USCG Licensing / STCW
Time Base: Part-time (36 hours per week)
Pay Plan: 10/12 month
Bargaining Unit: 9 (CSUEU)
Employment Type: Probationary/Permanent
Salary Range:
• Hiring salary is budgeted/anticipated at $2,500 - $2,600 per month commensurate with education and experience. This position is a part-time .90 FTE time base. Salary will reflect the time base hired. • CSU Full-Time Salary Range: $2,932 - $5,659 per month.
Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our https://www.csum.edu/web/hr/benefits for additional information.
Application Deadline: Open until filled. A review of applications will begin Friday, November 17, 2023 and the review period may end at any time thereafter.
Position Summary: Working with Director of USCG Licensing, assist with STCW and United States National licensure efforts on campus by ensuring campus plans are current and meet the requirements as set forth by the CFR, IMO, USCG and MARAD. This includes working with and coordinating efforts with the other State Maritime and Kings Point licensure coordinators. Uses judgement and discretion reflective of a thorough knowledge of USCG Program issues. Refers to policies and practices for guidance. Regularly participates in planning and development activities, and as required, develops, recommends, and implements methods to meet programmatic or administrative goals. About the California State University Maritime Academy:
Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students.
Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses.
Major Responsibilities:
• Oversee, and maintain STCW and National licensure records as required by the CFR, IMO,USCG and MARAD. • Adhere to an annual calendar of actions required for implementation and execution of the STCW and National Quality Standards System (QSS). • Current Cadet Compliance Maintain STCW Cadet records to include STCW database, certificates, and individual record of sea time equivalency. Maintain database to track compliance for US National and STCW endorsements and requirements not maintained in PeopleSoft. • Manage and process Cadet applications for United States National licensure; work with the Career Center on requirements and certificates needed for Sea Training II; and provide the education on the application process for Cadet Transportation Worker Identification Credentials (TWIC), and non-US citizen Cadet applicants. • Coordinate Cadet USCG MMC applications for national licensure and entry level credentials. Coordinate USCG license exams with NMC and REC Oakland. • Verify academic completion of all license-track graduates with the Registrar. Validate completion of licensure requirements with NMC. Advise students regarding USCG policy and the Code of Federal Regulations (CFR). Educate Cadets in the application procedures for the Transportation Worker Identification Credential (TWIC). • Previous Cadet Compliance Advise and assist students who have previously attended but not completed the USCG approved program. Provide clarification or information as requested by USCG, MARAD, Career Center, External Advisory Board and Maritime Industry. • Alumni Compliance Advise and assist Alumni with academy STCW and National Licensure certificate needs.
Required Qualifications:
• Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the US Coast Guard Licensing Program to develop conclusions and make recommendations. • Thorough knowledge of policies, procedures, and outside regulations pertaining to the US Coast Guard Licensing Program. • Ability to maintain strict confidentiality of sensitive information in oral, written and electronic form. • Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. • Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. • Expertise in investigating and analyzing problems with a broad administrative impact and implications. • Ability to anticipate problems and address them proactively. • Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. • Excellent communication skills. Strong oral and written command of the English language including grammar, spelling, punctuation, formats, proofreading and syntax. • Strong computer skills, with proven ability to work with MS Office Suite (Word, Access, and Excel).
Preferred Qualifications:
• Baccalaureate degree • Familiarity with the maritime industry and USCG licensing. • Past experience in data management. • Knowledge of and ability to work with PeopleSoft/Oracle.
Special Conditions:
Physical, Mental and Environmental Conditions: Up to 40% of the activities involve sitting, standing, squatting, kneeling or walking; involves lifting heavy weight objects limited to 50 pounds; may involve pushing and pulling objects within the weight limits.
Background Check: Satisfactory completion of a background check (including a criminal records check, DMV records check, and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Mandated Reporter: The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.
Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire.
Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix
EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146.
Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume.
Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed.
To apply, visit https://apptrkr.com/4812933
jeid-187696a4ec752d4da1798cf7db1ba587
Admissions Officer
University Job Title: Admissions Officer 2
Bargaining Unit: None - Not included in the union (Yale Union Group)
Time Type: Full time
Duration Type: Regular
Compensation Grade: Academic Administration
Wage Ranges: Click https://your.yale.edu/work-yale/careers/wage-ranges to see our Wage Ranges
Work Location: West Campus
Worksite Address: 400 C28 Admin West Campus Drive Orange, CT 06477
Work Week: Standard (M-F equal number of hours per day)
Searchable Job Family: Student Services
Total # of Hours to be Works: 37.5
Position Focus:
Yale School of Nursing (YSN) is seeking an Admissions Officer to join a dynamic team in the Office of Enrollment. YSN, located on the beautiful and sprawling grounds of Yale West Campus, is conveniently located near major highways. The Yale West Campus has a lot to offer including free parking, woodland walking trail, cafe and terrace dining, farm, The Barn at West Campus for special events, a fully equipped conference center, outdoor space to relax and unwind, wellness events (mindfulness exercise, to nature walks and yoga), and Fitness Center (free for the West Campus community)! http://westcampus.yale.edu/about-us/photo-gallery-tour
The Admissions Officer would be an integral part of the team, responsible for day-to-day execution of recruitment tactics for the YSN Office of Admissions. The Officer is responsible for: serving as a first point of contact in one-on-one interactions with prospective students; planning & leading graduate recruitment events (both in-person and virtual); hosting on and off campus events; meeting one-on-one with prospective students; oversight of student employees who support the recruitment & admissions enterprise; and participation in admissions operations. The Officer assists with developing recruitment communications materials for graduate programs and planning targeted recruitment initiatives. The Admissions Officer will also play a supporting role in admissions operations and application processing for YSN. This position will require travel domestically for Admissions-related events. It will also require schedule flexibility for evening and weekend programming. A cover letter and resume are required with this application.
In all work, supports https://nursing.yale.edu/office-diversity-equity-inclusion-belonging
Represent YSN to potential students via one-on-one exchanges, either via in-person meetings, email or phone. Serve as a first point of contact for prospective students with interest in YSN programs and engage with them in a friendly, informative manner. Represent YSN at on-campus and off campus recruitment events (fairs, open houses, receptions, information sessions). Plan, coordinate and attend internal and external recruitment events such as open houses, information sessions and graduate fairs for prospective students to provide information regarding all programs. Prepare and deliver public presentations promoting YSN degree programs at these events. Develop targeted communications and messaging to prospective students for use in recruitment campaigns. Assist with development and/or editing of recruitment materials such as websites, digital advertising, print or digital brochures, and other promotional materials. Assist in planning annual recruitment activity calendar, identify and assess potential venues for recruitment and manage travel expenditures against budget to assess ROI on individual activities. Develop and maintain systems and processes for identifying, hiring and onboarding student employees, and manage them to ensure they deliver effective customer service to prospective and admitted students. In conjunction with other admissions staff, assist with application processing and operations throughout admission cycle. Assist with ad hoc projects as needed at the direction of office leadership, including but not limited to: ad hoc data collection, reporting and/or analysis; recruitment event support; development or update of content for recruitment communications; website updates; maintenance of applicant and student records. Serve as a liaison with external constituencies, organizations and individuals in order to develop and maintain pipelines of prospective students into the admissions funnel. Maintain on-campus communication assets such as display cases and brochure holders or similar.
Essential Duties:
1. Evaluates all admissions applications, interviews prospective applicants, and independently assesses each application against a variety of factors, including the applicant’s strength, weaknesses and potential contribution to the Yale community. Determines applicant’s standing within local, national and international applicant pools. 2. Presents applicant recommendations to admissions committee. Briefs admissions committee about applicants and about schools and geographical regions as they relate to evaluation of applicant files. Determines which applicants will be waitlisted 3. Develops public presentations designed to promote Yale to prospective applicants. 4. Advises secondary school counselors, applicants and parents on the application process. 5. Coordinates alumni recruiting activities in assigned geographical areas. 6. Serves as a liaison with organizations and individuals involved in the admissions process. 7. May perform other duties assigned.
Required Education and Experience:
Bachelor’s Degree in a related field. Two years of related experience or an equivalent combination of education and experience.
Required Skill/Ability 1:
Attention to detail. Strong time management skills and proven ability to work as part of a team as well as independently. Collaborative team player with the ability to work in a high stress, deadline-driven environment.
Required Skill/Ability 2:
Excellent analytical skills, and creative self-direction. Exceptional administrative, planning, organizational and project management skills. Proven ability to work as part of a team as well as independently. Ability and commitment to maintain the highest degree of confidentiality.
Required Skill/Ability 3:
Demonstrated excellence in public presentation. Superior writing, communication and interpersonal skills. Ability to work with students, faculty, alumni, fellow admissions office staff and other YSN staff members.
Required Skill/Ability 4:
Well-developed computer skills and demonstrated ability to adapt to new software programs. Data driven. Ability to use the latest technology in recruitment and enrollment planning.
Required Skill/Ability 5:
Knowledge of the application process at a highly selective college or university. Ability to form relationships with prospective students and counsel applicants through the admissions process. Ability to communicate and interact with prospective students of diverse backgrounds.
Preferred Education, Experience and Skills:
Prior experience in recruitment, recruitment marketing, communications, event planning and/or admissions is preferred. Familiarity with CRM system such as Slate. Strong preference for a driver with a valid driver's license. Clear understanding and ability to communicate the values and mission of Yale School of Nursing.
Drug Screen: No
Health Screening: No
Background Check Requirements:
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
COVID-19 Vaccine Requirement:
The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here: https://covid19.yale.edu/health-guidelines
Posting Disclaimer:
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
To apply, visit https://apptrkr.com/4731670
Yale is a tobacco-free campus.
jeid-19fd28ff8c006f42a8c09885845181ef
Full Time
Admissions Officer
University Job Title: Admissions Officer 2
Bargaining Unit: None - Not included in the union (Yale Union Group)
Time Type: Full time
Duration Type: Regular
Compensation Grade: Academic Administration
Wage Ranges: Click https://your.yale.edu/work-yale/careers/wage-ranges to see our Wage Ranges
Work Location: West Campus
Worksite Address: 400 C28 Admin West Campus Drive Orange, CT 06477
Work Week: Standard (M-F equal number of hours per day)
Searchable Job Family: Student Services
Total # of Hours to be Works: 37.5
Position Focus:
Yale School of Nursing (YSN) is seeking an Admissions Officer to join a dynamic team in the Office of Enrollment. YSN, located on the beautiful and sprawling grounds of Yale West Campus, is conveniently located near major highways. The Yale West Campus has a lot to offer including free parking, woodland walking trail, cafe and terrace dining, farm, The Barn at West Campus for special events, a fully equipped conference center, outdoor space to relax and unwind, wellness events (mindfulness exercise, to nature walks and yoga), and Fitness Center (free for the West Campus community)! http://westcampus.yale.edu/about-us/photo-gallery-tour
The Admissions Officer would be an integral part of the team, responsible for day-to-day execution of recruitment tactics for the YSN Office of Admissions. The Officer is responsible for: serving as a first point of contact in one-on-one interactions with prospective students; planning & leading graduate recruitment events (both in-person and virtual); hosting on and off campus events; meeting one-on-one with prospective students; oversight of student employees who support the recruitment & admissions enterprise; and participation in admissions operations. The Officer assists with developing recruitment communications materials for graduate programs and planning targeted recruitment initiatives. The Admissions Officer will also play a supporting role in admissions operations and application processing for YSN. This position will require travel domestically for Admissions-related events. It will also require schedule flexibility for evening and weekend programming. A cover letter and resume are required with this application.
In all work, supports https://nursing.yale.edu/office-diversity-equity-inclusion-belonging
Represent YSN to potential students via one-on-one exchanges, either via in-person meetings, email or phone. Serve as a first point of contact for prospective students with interest in YSN programs and engage with them in a friendly, informative manner. Represent YSN at on-campus and off campus recruitment events (fairs, open houses, receptions, information sessions). Plan, coordinate and attend internal and external recruitment events such as open houses, information sessions and graduate fairs for prospective students to provide information regarding all programs. Prepare and deliver public presentations promoting YSN degree programs at these events. Develop targeted communications and messaging to prospective students for use in recruitment campaigns. Assist with development and/or editing of recruitment materials such as websites, digital advertising, print or digital brochures, and other promotional materials. Assist in planning annual recruitment activity calendar, identify and assess potential venues for recruitment and manage travel expenditures against budget to assess ROI on individual activities. Develop and maintain systems and processes for identifying, hiring and onboarding student employees, and manage them to ensure they deliver effective customer service to prospective and admitted students. In conjunction with other admissions staff, assist with application processing and operations throughout admission cycle. Assist with ad hoc projects as needed at the direction of office leadership, including but not limited to: ad hoc data collection, reporting and/or analysis; recruitment event support; development or update of content for recruitment communications; website updates; maintenance of applicant and student records. Serve as a liaison with external constituencies, organizations and individuals in order to develop and maintain pipelines of prospective students into the admissions funnel. Maintain on-campus communication assets such as display cases and brochure holders or similar.
Essential Duties:
1. Evaluates all admissions applications, interviews prospective applicants, and independently assesses each application against a variety of factors, including the applicant’s strength, weaknesses and potential contribution to the Yale community. Determines applicant’s standing within local, national and international applicant pools. 2. Presents applicant recommendations to admissions committee. Briefs admissions committee about applicants and about schools and geographical regions as they relate to evaluation of applicant files. Determines which applicants will be waitlisted 3. Develops public presentations designed to promote Yale to prospective applicants. 4. Advises secondary school counselors, applicants and parents on the application process. 5. Coordinates alumni recruiting activities in assigned geographical areas. 6. Serves as a liaison with organizations and individuals involved in the admissions process. 7. May perform other duties assigned.
Required Education and Experience:
Bachelor’s Degree in a related field. Two years of related experience or an equivalent combination of education and experience.
Required Skill/Ability 1:
Attention to detail. Strong time management skills and proven ability to work as part of a team as well as independently. Collaborative team player with the ability to work in a high stress, deadline-driven environment.
Required Skill/Ability 2:
Excellent analytical skills, and creative self-direction. Exceptional administrative, planning, organizational and project management skills. Proven ability to work as part of a team as well as independently. Ability and commitment to maintain the highest degree of confidentiality.
Required Skill/Ability 3:
Demonstrated excellence in public presentation. Superior writing, communication and interpersonal skills. Ability to work with students, faculty, alumni, fellow admissions office staff and other YSN staff members.
Required Skill/Ability 4:
Well-developed computer skills and demonstrated ability to adapt to new software programs. Data driven. Ability to use the latest technology in recruitment and enrollment planning.
Required Skill/Ability 5:
Knowledge of the application process at a highly selective college or university. Ability to form relationships with prospective students and counsel applicants through the admissions process. Ability to communicate and interact with prospective students of diverse backgrounds.
Preferred Education, Experience and Skills:
Prior experience in recruitment, recruitment marketing, communications, event planning and/or admissions is preferred. Familiarity with CRM system such as Slate. Strong preference for a driver with a valid driver's license. Clear understanding and ability to communicate the values and mission of Yale School of Nursing.
Drug Screen: No
Health Screening: No
Background Check Requirements:
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
COVID-19 Vaccine Requirement:
The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here: https://covid19.yale.edu/health-guidelines
Posting Disclaimer:
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
To apply, visit https://apptrkr.com/4731670
Yale is a tobacco-free campus.
jeid-19fd28ff8c006f42a8c09885845181ef
Role
The Administrative Analyst will be the first point of contact and will provide support for the agency’s Disadvantaged Business Enterprise (DBE) firms and small businesses interested in SANDAG contracting opportunities. This position provides heavy administrative office support, maintains and updates systems and databases, and coordinates various outreach activities to help educate and encourage enrollment and interest from Small Disadvantaged Businesses in the San Diego Region.
Overview of the Diversity and Equity Department
The Office of Diversity and Equity helps ensure small and disadvantaged businesses have access to contracting opportunities with SANDAG. The Diversity and Equity team has created highly effective and award winning “Bench” programs which are intended to connect larger sized firms that have existing SANDAG contracts, with disadvantaged and small business firms that have interest in contracting opportunities with SANDAG.
Typical Qualifications
Bachelor's degree with major course work in public administration, business administration, or a related field. A combination of education and recent experience may be considered in lieu of a degree.
One to three years of experience compiling and analyzing data for business or program management and performing administrative support functions for a busy program area.
Demonstrated ability to maintain tracking and reporting systems using spreadsheets and database systems.
Experience accurately entering a high-volume of data into various systems; excellent attention to detail and organizational skills.
Experience compiling and maintaining data/information; experience with extrapolating, interpreting, and manipulating data from systems or databases.
Benefits
SANDAG offers comprehensive benefits, to include health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Additionally, SANDAG offers the following:
Hybrid work schedule (Monday/Wednesday teleworking; Tuesday, Thursday/Friday in office)
9/80 flexible work schedule (every other Monday off)
Pay-for-performance merit increases
CalPERS pension plan with employer and employee contributions
Excellent health insurance options for employees and their eligible dependents
Free dental and vision insurance for employees and their eligible dependents
Education Assistance of up to $5,250 a year for regular employees
Free transit pass for use throughout the San Diego region, bus, Rapid Express, Trolley, and COASTER
Paid time off including 12 paid holidays, 2 floating holiday days, generous paid time off (PTO) per year, depending on length of service
Call (619) 699-1900 or visit https://www.governmentjobs.com/careers/sandag ? for information. First review October 27, 2023. EOE.
Full Time
Role
The Administrative Analyst will be the first point of contact and will provide support for the agency’s Disadvantaged Business Enterprise (DBE) firms and small businesses interested in SANDAG contracting opportunities. This position provides heavy administrative office support, maintains and updates systems and databases, and coordinates various outreach activities to help educate and encourage enrollment and interest from Small Disadvantaged Businesses in the San Diego Region.
Overview of the Diversity and Equity Department
The Office of Diversity and Equity helps ensure small and disadvantaged businesses have access to contracting opportunities with SANDAG. The Diversity and Equity team has created highly effective and award winning “Bench” programs which are intended to connect larger sized firms that have existing SANDAG contracts, with disadvantaged and small business firms that have interest in contracting opportunities with SANDAG.
Typical Qualifications
Bachelor's degree with major course work in public administration, business administration, or a related field. A combination of education and recent experience may be considered in lieu of a degree.
One to three years of experience compiling and analyzing data for business or program management and performing administrative support functions for a busy program area.
Demonstrated ability to maintain tracking and reporting systems using spreadsheets and database systems.
Experience accurately entering a high-volume of data into various systems; excellent attention to detail and organizational skills.
Experience compiling and maintaining data/information; experience with extrapolating, interpreting, and manipulating data from systems or databases.
Benefits
SANDAG offers comprehensive benefits, to include health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Additionally, SANDAG offers the following:
Hybrid work schedule (Monday/Wednesday teleworking; Tuesday, Thursday/Friday in office)
9/80 flexible work schedule (every other Monday off)
Pay-for-performance merit increases
CalPERS pension plan with employer and employee contributions
Excellent health insurance options for employees and their eligible dependents
Free dental and vision insurance for employees and their eligible dependents
Education Assistance of up to $5,250 a year for regular employees
Free transit pass for use throughout the San Diego region, bus, Rapid Express, Trolley, and COASTER
Paid time off including 12 paid holidays, 2 floating holiday days, generous paid time off (PTO) per year, depending on length of service
Call (619) 699-1900 or visit https://www.governmentjobs.com/careers/sandag ? for information. First review October 27, 2023. EOE.
Hourly Range:
$21.65 per hour
About SMU
SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and 80 countries to take advantage of the University’s small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools.
Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. The University’s entrepreneurial spirit lives in people from every academic discipline who see opportunities to create something new in the world – and work hard to bring their innovations to life. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for our students, faculty and alumni to make a global impact. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities – from teaching, learning and research to creativity, performance and athletic endeavor.
About the Position:
This role is an on-campus, in-person position.
This position oversees the leasing and management of leased, 12-month, apartment communities (currently 4 properties) at SMU, totaling 48 units. This position is responsible for all aspects related to marketing, leasing, rent collection, day-to-day management, and unit make-ready on the apartments. Also assists in response to crisis management when situations arise. This position provides assistance and support for some financial duties of the department and operations area, and performs customer service work related to apartments and other Residence Life and Student Housing functions. Serves as back-up to the Administrative Coordinator/Service Coordinator in overseeing the student ambassador team and other front of house functions. Will assists with other RLSH main office initiatives and office supply ordering as directed/requested. This position is deemed "Remote Essential" under modified operations.
Essential Functions:
Accurately and thoroughly process applications for residency, prepare lease agreements, and occupancy-related paperwork. Collects security deposits and rent payments to be deposited into RLSH accounts, and institutes procedures against delinquent accounts. Oversees marketing of apartments to SMU students. Provides data/details necessary for annual reporting.
Physically walks and inspects communities on a regular basis. Inspects units prior to move out to coordinate make-ready process. Walks all move-outs, assesses charges and inspects vacant units prior to move-in. Manages all keys, lock changes, garage and apartment codes, and resets as needed. Coordinates with facilities staff to ensure timely Work Order response and make-ready of apartment after move out.
Manages resident experience and provides proper response and customer service when complaints are received. Responds to emergency matters as situations arise. Triages any billing discrepancies. Provides high quality customer service to all tenants. Maintains knowledge about local market conditions and impact that has on RLSH apartment properties.
Serves as backup for RLSH front of house operations. Assists with oversight and support of student ambassador team. Makes operations area purchases to maintain daily functions as directed. Supports and communicates RLSH policies to callers and/or walk-ins. Assists with clearance/access audits on a semester by semester basis.
Serves on department or institutional committees as needed or directed. Provides leadership and support during opening and closing of the residence halls each quarter. Serves as a resource to residents who have questions about housing policies and procedures. Supports RLSH processes and policies year-round. Other duties as assigned.
Occasional weekend hours may be required during peak periods.
Qualifications
Education and Experience:
A high school diploma or equivalent is required.
A minimum of one year of experience working in university housing or other relevant university setting, apartment management or real estate is required. One year of experience serving in a role with accounting or financial duties is preferred.
Knowledge, Skills and Abilities:
Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills.
Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.
Candidate familiarity with Microsoft Office suite is essential.
Physical and Environmental Demands:
Sit for long periods of time
Bend, squat, climb, kneel, stand
Reach above shoulders
Carry/lift over 25-50 lbs.
Handle objects (dexterity)
Push/pull
Walk for long distances
Drives motorized equipment
Deadline to Apply:
This position is open until filled.
EEO Statement:
SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu .
Benefits:
SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.
SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.
The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits .
Full-time
Hourly Range:
$21.65 per hour
About SMU
SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and 80 countries to take advantage of the University’s small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools.
Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. The University’s entrepreneurial spirit lives in people from every academic discipline who see opportunities to create something new in the world – and work hard to bring their innovations to life. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for our students, faculty and alumni to make a global impact. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities – from teaching, learning and research to creativity, performance and athletic endeavor.
About the Position:
This role is an on-campus, in-person position.
This position oversees the leasing and management of leased, 12-month, apartment communities (currently 4 properties) at SMU, totaling 48 units. This position is responsible for all aspects related to marketing, leasing, rent collection, day-to-day management, and unit make-ready on the apartments. Also assists in response to crisis management when situations arise. This position provides assistance and support for some financial duties of the department and operations area, and performs customer service work related to apartments and other Residence Life and Student Housing functions. Serves as back-up to the Administrative Coordinator/Service Coordinator in overseeing the student ambassador team and other front of house functions. Will assists with other RLSH main office initiatives and office supply ordering as directed/requested. This position is deemed "Remote Essential" under modified operations.
Essential Functions:
Accurately and thoroughly process applications for residency, prepare lease agreements, and occupancy-related paperwork. Collects security deposits and rent payments to be deposited into RLSH accounts, and institutes procedures against delinquent accounts. Oversees marketing of apartments to SMU students. Provides data/details necessary for annual reporting.
Physically walks and inspects communities on a regular basis. Inspects units prior to move out to coordinate make-ready process. Walks all move-outs, assesses charges and inspects vacant units prior to move-in. Manages all keys, lock changes, garage and apartment codes, and resets as needed. Coordinates with facilities staff to ensure timely Work Order response and make-ready of apartment after move out.
Manages resident experience and provides proper response and customer service when complaints are received. Responds to emergency matters as situations arise. Triages any billing discrepancies. Provides high quality customer service to all tenants. Maintains knowledge about local market conditions and impact that has on RLSH apartment properties.
Serves as backup for RLSH front of house operations. Assists with oversight and support of student ambassador team. Makes operations area purchases to maintain daily functions as directed. Supports and communicates RLSH policies to callers and/or walk-ins. Assists with clearance/access audits on a semester by semester basis.
Serves on department or institutional committees as needed or directed. Provides leadership and support during opening and closing of the residence halls each quarter. Serves as a resource to residents who have questions about housing policies and procedures. Supports RLSH processes and policies year-round. Other duties as assigned.
Occasional weekend hours may be required during peak periods.
Qualifications
Education and Experience:
A high school diploma or equivalent is required.
A minimum of one year of experience working in university housing or other relevant university setting, apartment management or real estate is required. One year of experience serving in a role with accounting or financial duties is preferred.
Knowledge, Skills and Abilities:
Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills.
Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.
Candidate familiarity with Microsoft Office suite is essential.
Physical and Environmental Demands:
Sit for long periods of time
Bend, squat, climb, kneel, stand
Reach above shoulders
Carry/lift over 25-50 lbs.
Handle objects (dexterity)
Push/pull
Walk for long distances
Drives motorized equipment
Deadline to Apply:
This position is open until filled.
EEO Statement:
SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu .
Benefits:
SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.
SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.
The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits .
University of Illinois - Urbana-Champaign
Urbana, IL, USA
https://uisystemoffice.csod.com/ATS/careersite/da.aspx?routename=ATS/CareerSite/ConnectWithUsForm&site=5&c=uisystemoffice
Visiting IMPACT Onsite Compliance Coordinator
Ofc Medicaid Innovation
Posting Category:
The Visiting IMPACT Onsite Compliance Coordinator directs the completion of the certification and annual recertification reviews for mental health providers seeking to qualify as Medicaid enrolled providers. Utilizing knowledge and experience in Medicaid behavioral health practice and policy, the IMPACT Onsite Compliance Coordinator works to ensure behavioral health service providers, their staff and programs meet specific state requirements, and agencies are qualified to serve the public. The IMPACT Onsite Compliance Coordinator supervises the work of IMPACT Onsite Compliance Specialists and collaborates with the Office of Medicaid Innovation and the Assistant Director of Training Development and Operations to build systems that will support the on-going development of a robust compliance program.
Additional responsibilities include:
1. Staff Management and Supervision:
• Train, supervise, and coach IMPACT Onsite Compliance Specialists • Monitor team communications and provide feedback to improve messaging to providers • Meet with IMPACT Onsite Compliance Specialists at regular intervals for on-going professional development • Provides training and direction for administrative support staff, when applicable.
2. Process Management:
• Design, implement and manage certification and annual recertification application processes, utilizing the HFS IMPACT system; • Implement date tracking to identify: a) providers who are outside of normal time parameters, and b) annual certification and recertification dates to ensure timely reviews • Design, implement, and manage a tracking system to maintain timely documentation for all statewide providers.
3. Program Implementation:
• Serve as working supervisor: • Conduct provider reviews, communication, and technical assistance consistent with IMPACT Onsite Compliance Specialists; • Research policy, and consult with HFS and/ or OMI to locate answers to complex policy questions about certification and annual reviews, and keeps providers informed; shares policy decisions with IMPACT Onsite Compliance Specialists.
4. Provider and Partnership Communications:
• Maintain email, phone and in-person communications with statewide providers, for technical procedural, and policy support related to certification and recertification.
5. Other duties as assigned. Statewide travel required.
Qualifications:
• Master's degree in social work or related field from an accredited college or university. • Three years of Behavioral Health Services (Clinical) supervisory/management experience.
Preferred:
• Five years of Behavioral Health Services (Clinical) supervisory/management experience. 3 years or more working in community mental health setting
Knowledge and Experience:
• Comprehensive understanding of Illinois Medicaid delivery system and HFS managed care organizations. • Highly organized, self-motivated and able to work semi-independently. • Proficiency in Microsoft Office, with an emphasis on Excel is required. • Excellent interpersonal skills, and proven excellence in oral and written communications are critical. • Understanding of Medicaid Rehab Options (MRO) behavioral health services and experience translating policy into practice. Appointment Information This is a Full Time Academic Professional position(s).
Application Procedures & Deadline Information For full consideration, candidates must apply and submit a letter of application, resume, and names/addresses/phone numbers of three professional references by 6 pm on 10/3/2023 or visit https://www.hr.uillinois.edu/employment.
System Human Resource Services (217) 333-2600 erhr@uillinois.edu
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit https://www.hr.uillinois.edu/cms/one.aspx?portalId=4292&pageId=5705 to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the System Human Resource Services, Diversity, Equity and Inclusion at 217-333-2600, or by emailing ADAaccessibility@uillinois.edu.
Requisition ID: 9000559 Job Category: Academic Professional Campus Location: Urbana Looking for more University of Illinois positions?
We invite you to search for positions at each of the University of Illinois' Universities and the University of Illinois System Office. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.
.
Requisition ID: 9000559 Job Category: Academic Professional Campus Location: Urbana Looking for more University of Illinois positions?
We invite you to search for positions at each of the University of Illinois' Universities and the University of Illinois System Office. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.
https://uic.csod.com/ux/ats/careersite/1/home/?c=uic https://uis.csod.com/ux/ats/careersite/1/home?c=uis https://illinois.csod.com/ux/ats/careersite/1/home?c=illinois https://jobs.uif.uillinois.edu/careers/
https://www.hr.uillinois.edu/cms/one.aspx?portalId=4292&pageId=5705 - View Federal and State notices related to employment at the University of Illinois System. Offers of employment by the University of Illinois System may be subject to approval by the University’s Board of Trustees and are made contingent upon the candidate’s successful completion of any criminal background checks and other pre-employment assessments that may be required for the position being offered. Additional information regarding such pre-employment checks and assessments may be provided as applicable during the hiring process.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act. The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit https://www.hr.uillinois.edu/cms/One.aspx?portalId=4292&pageId=1411899 website. As a qualifying federal contractor, the University of Illinois System uses https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf to verify https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf.
Full Time
https://uisystemoffice.csod.com/ATS/careersite/da.aspx?routename=ATS/CareerSite/ConnectWithUsForm&site=5&c=uisystemoffice
Visiting IMPACT Onsite Compliance Coordinator
Ofc Medicaid Innovation
Posting Category:
The Visiting IMPACT Onsite Compliance Coordinator directs the completion of the certification and annual recertification reviews for mental health providers seeking to qualify as Medicaid enrolled providers. Utilizing knowledge and experience in Medicaid behavioral health practice and policy, the IMPACT Onsite Compliance Coordinator works to ensure behavioral health service providers, their staff and programs meet specific state requirements, and agencies are qualified to serve the public. The IMPACT Onsite Compliance Coordinator supervises the work of IMPACT Onsite Compliance Specialists and collaborates with the Office of Medicaid Innovation and the Assistant Director of Training Development and Operations to build systems that will support the on-going development of a robust compliance program.
Additional responsibilities include:
1. Staff Management and Supervision:
• Train, supervise, and coach IMPACT Onsite Compliance Specialists • Monitor team communications and provide feedback to improve messaging to providers • Meet with IMPACT Onsite Compliance Specialists at regular intervals for on-going professional development • Provides training and direction for administrative support staff, when applicable.
2. Process Management:
• Design, implement and manage certification and annual recertification application processes, utilizing the HFS IMPACT system; • Implement date tracking to identify: a) providers who are outside of normal time parameters, and b) annual certification and recertification dates to ensure timely reviews • Design, implement, and manage a tracking system to maintain timely documentation for all statewide providers.
3. Program Implementation:
• Serve as working supervisor: • Conduct provider reviews, communication, and technical assistance consistent with IMPACT Onsite Compliance Specialists; • Research policy, and consult with HFS and/ or OMI to locate answers to complex policy questions about certification and annual reviews, and keeps providers informed; shares policy decisions with IMPACT Onsite Compliance Specialists.
4. Provider and Partnership Communications:
• Maintain email, phone and in-person communications with statewide providers, for technical procedural, and policy support related to certification and recertification.
5. Other duties as assigned. Statewide travel required.
Qualifications:
• Master's degree in social work or related field from an accredited college or university. • Three years of Behavioral Health Services (Clinical) supervisory/management experience.
Preferred:
• Five years of Behavioral Health Services (Clinical) supervisory/management experience. 3 years or more working in community mental health setting
Knowledge and Experience:
• Comprehensive understanding of Illinois Medicaid delivery system and HFS managed care organizations. • Highly organized, self-motivated and able to work semi-independently. • Proficiency in Microsoft Office, with an emphasis on Excel is required. • Excellent interpersonal skills, and proven excellence in oral and written communications are critical. • Understanding of Medicaid Rehab Options (MRO) behavioral health services and experience translating policy into practice. Appointment Information This is a Full Time Academic Professional position(s).
Application Procedures & Deadline Information For full consideration, candidates must apply and submit a letter of application, resume, and names/addresses/phone numbers of three professional references by 6 pm on 10/3/2023 or visit https://www.hr.uillinois.edu/employment.
System Human Resource Services (217) 333-2600 erhr@uillinois.edu
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit https://www.hr.uillinois.edu/cms/one.aspx?portalId=4292&pageId=5705 to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the System Human Resource Services, Diversity, Equity and Inclusion at 217-333-2600, or by emailing ADAaccessibility@uillinois.edu.
Requisition ID: 9000559 Job Category: Academic Professional Campus Location: Urbana Looking for more University of Illinois positions?
We invite you to search for positions at each of the University of Illinois' Universities and the University of Illinois System Office. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.
.
Requisition ID: 9000559 Job Category: Academic Professional Campus Location: Urbana Looking for more University of Illinois positions?
We invite you to search for positions at each of the University of Illinois' Universities and the University of Illinois System Office. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.
https://uic.csod.com/ux/ats/careersite/1/home/?c=uic https://uis.csod.com/ux/ats/careersite/1/home?c=uis https://illinois.csod.com/ux/ats/careersite/1/home?c=illinois https://jobs.uif.uillinois.edu/careers/
https://www.hr.uillinois.edu/cms/one.aspx?portalId=4292&pageId=5705 - View Federal and State notices related to employment at the University of Illinois System. Offers of employment by the University of Illinois System may be subject to approval by the University’s Board of Trustees and are made contingent upon the candidate’s successful completion of any criminal background checks and other pre-employment assessments that may be required for the position being offered. Additional information regarding such pre-employment checks and assessments may be provided as applicable during the hiring process.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act. The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit https://www.hr.uillinois.edu/cms/One.aspx?portalId=4292&pageId=1411899 website. As a qualifying federal contractor, the University of Illinois System uses https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf to verify https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf.
City Auditor’s Office Job Announcement
Executive Assistant to the City Auditor (Auditor – Administrative Specialist III)
Opens: 08/07/2023
Closes: 08/28/2023
Salary Range: $80,558.40 – $114,987.60
The City Auditor’s Office is seeking a detail-oriented, versatile public servant with excellent organizational and administrative skills to serve as the Executive Assistant to the elected City Auditor.
As the sixth elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office promotes open and accountable government by conducting performance audits and complaint investigations and providing access to public information. It employs nearly 40 employees who work in four divisions: Archives; Audit Services; Ombudsman, and Operations Management. The Executive Assistant provides broad administrative support to the Auditor, Chief Deputy Auditor, and General Counsel, including:
Scheduling appointments, meetings, and time for review/preparation;
Managing tasks and ensuring deadlines are met;
Drafting correspondence, editing written documents, and managing multi-stakeholder editing processes;
Managing the Auditor’s visitors for in-person meetings and taking meetings minutes;
Organizing office space and maintaining supply of office materials;
Communicating with City leaders, staff, and community members; and,
Managing or participating in cross-division special projects.
We are looking for an experienced and adaptable executive, administrative, or management assistant who is comfortable working with executive leadership, frontline staff, and community members. The best candidates can demonstrate high quality work, initiative, sound judgment, and problem-solving with minimal supervision. They should also be a skilled communicator and be able to use discretion while handling confidential or sensitive information.
To Qualify
Candidates must have any combination of education and experience that is equivalent to a high school diploma or General Education Development certificate and five years of related experience.
A resume and short answers to the following supplemental questions are required for a complete application. Omitting a resume or failing to complete the supplemental questions will disqualify potential applicants from consideration.
1) Resume
List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them.
2) Supplemental Questions
Describe how you meet the following minimum qualifications, which are required to be successful in this position. Where possible, connect items in your resume to demonstrate how you meet these qualifications. It is advised that you use the numbered list below to ensure you respond to each item. Skipping any of the items will disqualify your application from further consideration, so please complete your supplemental questions with care.
Question 1: Describe your proficiency and experience scheduling, note-taking, and drafting correspondence (connect items in your resume to demonstrate how you meet this qualification, when possible) .
Question 2: Describe your proficiency and experience managing competing tasks, setting priorities, and exercising sound judgment (connect items in your resume to demonstrate how you meet this qualification, when possible) .
Question 3: Describe your proficiency and experience managing multi-stakeholder projects (connect items in your resume to demonstrate how you meet this qualification, when possible) .
Question 4: Tell us about your experience:
As a member of a historically underrepresented group participating in government decision-making OR
Ensuring equitable operations or program outcomes OR
Making workplaces and/or public spaces more inclusive.
The Recruitment Process
Applicants must submit their resume and supplemental questions through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your application materials should not exceed a total of five pages. Please do not include materials not requested.
Recruitment Timeline (subject to change)
Posting: 08/07/2023 – 08/28/2023
Applications Reviewed: Week of 08/28
First interview: Week of 09/04
Second interview: Week of 09/11
Job Offer: Week of 09/18
Additional Information
Auditor’s Office Mission: The mission of the Auditor’s Office is to promote open and accountable government by providing independent and impartial reviews, access to public information, and services for City government and the public.
Salary range/Pay equity : Per the Oregon State Pay Equity Law, individual salaries are determined based on the experience and education listed in a candidate’s resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure an offer is reflective of all directly related and equivalent experience.
Language pay differential : Auditor’s Office employees who speak one or more languages in addition to English, may be eligible to receive additional compensation if they qualify and use their language skills to assist the community.
Employee benefits : The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. Find more information on the City of Portland's benefits here: Benefits Information | The City of Portland, Oregon .
Civil Service : This position is in the Classified Service and subject to Civil Service provisions. It also is subject to the Human Resources Administrative Rules for the Auditor’s Office, City Charter, and Code.
Work status : Non-citizen applicants must be authorized to work in the United States at the time of application.
Work location : The position is based in City Hall, 1221 SW 4th Ave. The Auditor’s Office is currently operating in a hybrid schedule of in-person and remote work, with employees expected to work half-time in-person.
Veteran’s preference : If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile (if applicable), as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
Equal employment opportunity : It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Disability, Pregnancy, and Religious Accommodations : If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s) and would like to request a reasonable accommodation when applying for this job, contact Administrative Specialist Andrew Bryans at Andrew.Bryans@portlandoregon.gov .
Technical assistance : If you have questions about how to apply or require any assistance in submitting your application, please contact Administrative Specialist Andrew Bryans at Andrew.Bryans@portlandoregon.gov .
For more information about the Auditor’s Office: https://www.portlandoregon.gov/auditor/
Full Time
City Auditor’s Office Job Announcement
Executive Assistant to the City Auditor (Auditor – Administrative Specialist III)
Opens: 08/07/2023
Closes: 08/28/2023
Salary Range: $80,558.40 – $114,987.60
The City Auditor’s Office is seeking a detail-oriented, versatile public servant with excellent organizational and administrative skills to serve as the Executive Assistant to the elected City Auditor.
As the sixth elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office promotes open and accountable government by conducting performance audits and complaint investigations and providing access to public information. It employs nearly 40 employees who work in four divisions: Archives; Audit Services; Ombudsman, and Operations Management. The Executive Assistant provides broad administrative support to the Auditor, Chief Deputy Auditor, and General Counsel, including:
Scheduling appointments, meetings, and time for review/preparation;
Managing tasks and ensuring deadlines are met;
Drafting correspondence, editing written documents, and managing multi-stakeholder editing processes;
Managing the Auditor’s visitors for in-person meetings and taking meetings minutes;
Organizing office space and maintaining supply of office materials;
Communicating with City leaders, staff, and community members; and,
Managing or participating in cross-division special projects.
We are looking for an experienced and adaptable executive, administrative, or management assistant who is comfortable working with executive leadership, frontline staff, and community members. The best candidates can demonstrate high quality work, initiative, sound judgment, and problem-solving with minimal supervision. They should also be a skilled communicator and be able to use discretion while handling confidential or sensitive information.
To Qualify
Candidates must have any combination of education and experience that is equivalent to a high school diploma or General Education Development certificate and five years of related experience.
A resume and short answers to the following supplemental questions are required for a complete application. Omitting a resume or failing to complete the supplemental questions will disqualify potential applicants from consideration.
1) Resume
List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them.
2) Supplemental Questions
Describe how you meet the following minimum qualifications, which are required to be successful in this position. Where possible, connect items in your resume to demonstrate how you meet these qualifications. It is advised that you use the numbered list below to ensure you respond to each item. Skipping any of the items will disqualify your application from further consideration, so please complete your supplemental questions with care.
Question 1: Describe your proficiency and experience scheduling, note-taking, and drafting correspondence (connect items in your resume to demonstrate how you meet this qualification, when possible) .
Question 2: Describe your proficiency and experience managing competing tasks, setting priorities, and exercising sound judgment (connect items in your resume to demonstrate how you meet this qualification, when possible) .
Question 3: Describe your proficiency and experience managing multi-stakeholder projects (connect items in your resume to demonstrate how you meet this qualification, when possible) .
Question 4: Tell us about your experience:
As a member of a historically underrepresented group participating in government decision-making OR
Ensuring equitable operations or program outcomes OR
Making workplaces and/or public spaces more inclusive.
The Recruitment Process
Applicants must submit their resume and supplemental questions through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your application materials should not exceed a total of five pages. Please do not include materials not requested.
Recruitment Timeline (subject to change)
Posting: 08/07/2023 – 08/28/2023
Applications Reviewed: Week of 08/28
First interview: Week of 09/04
Second interview: Week of 09/11
Job Offer: Week of 09/18
Additional Information
Auditor’s Office Mission: The mission of the Auditor’s Office is to promote open and accountable government by providing independent and impartial reviews, access to public information, and services for City government and the public.
Salary range/Pay equity : Per the Oregon State Pay Equity Law, individual salaries are determined based on the experience and education listed in a candidate’s resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure an offer is reflective of all directly related and equivalent experience.
Language pay differential : Auditor’s Office employees who speak one or more languages in addition to English, may be eligible to receive additional compensation if they qualify and use their language skills to assist the community.
Employee benefits : The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. Find more information on the City of Portland's benefits here: Benefits Information | The City of Portland, Oregon .
Civil Service : This position is in the Classified Service and subject to Civil Service provisions. It also is subject to the Human Resources Administrative Rules for the Auditor’s Office, City Charter, and Code.
Work status : Non-citizen applicants must be authorized to work in the United States at the time of application.
Work location : The position is based in City Hall, 1221 SW 4th Ave. The Auditor’s Office is currently operating in a hybrid schedule of in-person and remote work, with employees expected to work half-time in-person.
Veteran’s preference : If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile (if applicable), as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
Equal employment opportunity : It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Disability, Pregnancy, and Religious Accommodations : If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s) and would like to request a reasonable accommodation when applying for this job, contact Administrative Specialist Andrew Bryans at Andrew.Bryans@portlandoregon.gov .
Technical assistance : If you have questions about how to apply or require any assistance in submitting your application, please contact Administrative Specialist Andrew Bryans at Andrew.Bryans@portlandoregon.gov .
For more information about the Auditor’s Office: https://www.portlandoregon.gov/auditor/
Coordinator for Graduate Admissions and Recruitment
Position Summary/Purpose of Position The Coordinator for Graduate Admissions and Recruitment, reporting to the Assistant Director for Admissions and Recruitment for Maryland Applied Graduate Engineering (MAGE), in the A. James Clark School of Engineering, University of Maryland. This position is responsible for managing student recruitment and admissions from inquiry through first time enrollment for MAGE, including performance of preliminary admissions duties for the application review process. Currently, the Coordinator manages over 1800 inquiries including more than 1000 applications per year. This position also serves as a per-admission counselor to prospective students comprised of industry professionals, international applicants, and current UMD undergraduates. In addition, the Coordinator is responsible for the planning, implementation, and management of admissions efforts and events to increase targeted student recruitment and enrollment. This position represents MAGE programs at various regional and national conferences, open houses and recruitment efforts to enhance prospective student outreach and drive interest and engagement.
The A. James Clark School of Engineering at the University of Maryland serves as the catalyst for high-quality research, innovation, and learning, delivering on a promise that all graduates will leave ready to impact the Grand Challenges (e.g., energy, environment, security, and human health) of the 21st century. The Clark School is dedicated to leading and transforming the engineering discipline and profession, to accelerating entrepreneurship, and to transforming research and learning activities into new innovations that benefit millions.
Minimum Qualifications
Education: A Bachelor’s degree
Experience: 1-3 years of related experience, including a minimum of one year assisting in the admissions process.
Knowledge, Skills, and Abilities Must possess a solid understanding of recruitment strategies, admissions processes and program details. Excellent interpersonal and communication skills, written and verbal including a customer service orientation and the ability to interact with a wide variety of individuals. Must have strong analytical, research, and technical skills to evaluate data in planning and decision making. Ability to travel nationally, and occasionally internationally.
Preferences Prior experience with student information systems and/or other tools such as Salesforce and SIS. Working knowledge and hands on experience using a Customer Relationship Management (CRM) system and understanding of a prospect management system. Working knowledge of international and domestic student admissions requirements.
Additional Certifications Must have a valid driver’s license, which must be verified prior to any official offer of employment.
Additional Information Hiring range is $65,000 to $67,000 annually
For more information, and to apply, visit: https://apptrkr.com/4469371
Full Time
Coordinator for Graduate Admissions and Recruitment
Position Summary/Purpose of Position The Coordinator for Graduate Admissions and Recruitment, reporting to the Assistant Director for Admissions and Recruitment for Maryland Applied Graduate Engineering (MAGE), in the A. James Clark School of Engineering, University of Maryland. This position is responsible for managing student recruitment and admissions from inquiry through first time enrollment for MAGE, including performance of preliminary admissions duties for the application review process. Currently, the Coordinator manages over 1800 inquiries including more than 1000 applications per year. This position also serves as a per-admission counselor to prospective students comprised of industry professionals, international applicants, and current UMD undergraduates. In addition, the Coordinator is responsible for the planning, implementation, and management of admissions efforts and events to increase targeted student recruitment and enrollment. This position represents MAGE programs at various regional and national conferences, open houses and recruitment efforts to enhance prospective student outreach and drive interest and engagement.
The A. James Clark School of Engineering at the University of Maryland serves as the catalyst for high-quality research, innovation, and learning, delivering on a promise that all graduates will leave ready to impact the Grand Challenges (e.g., energy, environment, security, and human health) of the 21st century. The Clark School is dedicated to leading and transforming the engineering discipline and profession, to accelerating entrepreneurship, and to transforming research and learning activities into new innovations that benefit millions.
Minimum Qualifications
Education: A Bachelor’s degree
Experience: 1-3 years of related experience, including a minimum of one year assisting in the admissions process.
Knowledge, Skills, and Abilities Must possess a solid understanding of recruitment strategies, admissions processes and program details. Excellent interpersonal and communication skills, written and verbal including a customer service orientation and the ability to interact with a wide variety of individuals. Must have strong analytical, research, and technical skills to evaluate data in planning and decision making. Ability to travel nationally, and occasionally internationally.
Preferences Prior experience with student information systems and/or other tools such as Salesforce and SIS. Working knowledge and hands on experience using a Customer Relationship Management (CRM) system and understanding of a prospect management system. Working knowledge of international and domestic student admissions requirements.
Additional Certifications Must have a valid driver’s license, which must be verified prior to any official offer of employment.
Additional Information Hiring range is $65,000 to $67,000 annually
For more information, and to apply, visit: https://apptrkr.com/4469371
Salary Range:
Salary commensurate with experience and qualifications
About SMU
SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and 90 countries to take advantage of the University’s small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools.
Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities – from teaching, learning and research to creativity, performance and athletic endeavor.
About the Office of the Chaplain & Religious Life:
Southern Methodist University’s Office of the Chaplain and Religious Life seeks to create an inclusive community that celebrates intellectual curiosity about religion and spirituality, nourishes ethical decision making, cultivates deep spiritual exploration and supports faithful living. We promote moral and ethical leadership development and provide pastoral care and welcome for SMU’s religiously diverse community. Grounded in the University’s Methodist heritage, the Office of the Chaplain and Religious Life enhances the educational mission of the University through religious and spiritual programming and services for all students, staff, faculty and administrators.
About the Position:
The Office Coordinator provides critical support to the Office of the Chaplain and Religious Life at SMU, with particular focus on the Center for Faith & Learning. This position provides administrative support to the OCRL staff (2 full time chaplains, 2 part time chaplains and the Director of the Center for Faith & Learning). Reporting to the Chaplain and Minister to the University and the Director of the Center for Faith & Learning, the Coordinator manages the office environment and programmatic priorities to insure effective operations, communications and development. The Coordinator will demonstrate a commitment to integrating intellectual and spiritual life.
Essential Functions:
Administrative Support - Provide direct administrative support to the Chaplain and Director and support the OCRL team. Will assist the Chaplain and Director in managing time access, serving as Concur delegate, calendaring and scheduling, answering phones and general email inbox, greeting visitors and managing student, family and campus inquiries.
Office Management - Manage the general needs of the Office of the Chaplain and Religious Life including supply purchases, resource management, space allocation, student workers, and campus ministers to include access to University systems, scholarships, parking, ID cards, space access, and office resources.
Teamwork - Work to support the initiative of all areas related to the Office of the Chaplain and Religious Life. Collaborate with chaplains and CFL Director to insure that space is reserved and set up, supplies are ordered, and programs are communicated appropriately on-campus and beyond.
Communications – Develop electronic flyers for OCRL programming. Develop and implement social media strategy to highlight OCRL’s presence and activities. Website maintenance. Design and send monthly e-newsletter. Coordinate and represent the OCRL at campus tabling events.
Financial - Manage accounts payable for the department. This includes P.O.s, journal entries, independent contractor determination forms, stipend payments, purchasing card reconciliation and other Concur transactions.
Special projects - Provide administrative support for the Center for Faith & Learning Advisory Board and other special committees and projects. Includes serving on committees and task forces in support of the OCRL and the Division of Student Affairs. In addition to providing support for unit awards and recognition events and efforts including event preparation and budget management.
Qualifications
Education and Experience:
Bachelor’s degree is required.
Two years work experience is required. Experience in administrative support, office management, communications or event planning is preferred.
Experience with Microsoft Office (Word, Excel, and PowerPoint) is required. Experience with Box is preferred.
Knowledge, Skills and Abilities:
Candidate must demonstrate excellent verbal and interpersonal communication skills with the ability to interface effectively with a wide range of constituencies in a diverse community. Must also possess the ability to communicate effectively in writing, with excellent spelling and grammar skills.
Candidate must possess strong organization, planning and time-management skills with the ability to prioritize and manage multiple tasks. The ability to be flexible and adapt quickly to changing priorities is essential.
Must be strongly focused on details. Candidate must be able to appropriately and accurately handle financial responsibilities.
Candidate must have strong problem-solving skills with the ability to be resourceful, proactive, and seek assistance as needed.
Must be able to work independently as well as a collaboratively with colleagues, students and campus partners.
May require occasional evening work for events.
Physical and Environmental Demands:
Sit for long periods of time
Reach above shoulders
Handle objects (dexterity)
Deadline to Apply:
Priority consideration may be given to submissions received by August 15, 2023
This position is open until filled.
EEO Statement:
SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu .
Benefits:
SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.
SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.
The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits .
Full Time
Salary Range:
Salary commensurate with experience and qualifications
About SMU
SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and 90 countries to take advantage of the University’s small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools.
Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities – from teaching, learning and research to creativity, performance and athletic endeavor.
About the Office of the Chaplain & Religious Life:
Southern Methodist University’s Office of the Chaplain and Religious Life seeks to create an inclusive community that celebrates intellectual curiosity about religion and spirituality, nourishes ethical decision making, cultivates deep spiritual exploration and supports faithful living. We promote moral and ethical leadership development and provide pastoral care and welcome for SMU’s religiously diverse community. Grounded in the University’s Methodist heritage, the Office of the Chaplain and Religious Life enhances the educational mission of the University through religious and spiritual programming and services for all students, staff, faculty and administrators.
About the Position:
The Office Coordinator provides critical support to the Office of the Chaplain and Religious Life at SMU, with particular focus on the Center for Faith & Learning. This position provides administrative support to the OCRL staff (2 full time chaplains, 2 part time chaplains and the Director of the Center for Faith & Learning). Reporting to the Chaplain and Minister to the University and the Director of the Center for Faith & Learning, the Coordinator manages the office environment and programmatic priorities to insure effective operations, communications and development. The Coordinator will demonstrate a commitment to integrating intellectual and spiritual life.
Essential Functions:
Administrative Support - Provide direct administrative support to the Chaplain and Director and support the OCRL team. Will assist the Chaplain and Director in managing time access, serving as Concur delegate, calendaring and scheduling, answering phones and general email inbox, greeting visitors and managing student, family and campus inquiries.
Office Management - Manage the general needs of the Office of the Chaplain and Religious Life including supply purchases, resource management, space allocation, student workers, and campus ministers to include access to University systems, scholarships, parking, ID cards, space access, and office resources.
Teamwork - Work to support the initiative of all areas related to the Office of the Chaplain and Religious Life. Collaborate with chaplains and CFL Director to insure that space is reserved and set up, supplies are ordered, and programs are communicated appropriately on-campus and beyond.
Communications – Develop electronic flyers for OCRL programming. Develop and implement social media strategy to highlight OCRL’s presence and activities. Website maintenance. Design and send monthly e-newsletter. Coordinate and represent the OCRL at campus tabling events.
Financial - Manage accounts payable for the department. This includes P.O.s, journal entries, independent contractor determination forms, stipend payments, purchasing card reconciliation and other Concur transactions.
Special projects - Provide administrative support for the Center for Faith & Learning Advisory Board and other special committees and projects. Includes serving on committees and task forces in support of the OCRL and the Division of Student Affairs. In addition to providing support for unit awards and recognition events and efforts including event preparation and budget management.
Qualifications
Education and Experience:
Bachelor’s degree is required.
Two years work experience is required. Experience in administrative support, office management, communications or event planning is preferred.
Experience with Microsoft Office (Word, Excel, and PowerPoint) is required. Experience with Box is preferred.
Knowledge, Skills and Abilities:
Candidate must demonstrate excellent verbal and interpersonal communication skills with the ability to interface effectively with a wide range of constituencies in a diverse community. Must also possess the ability to communicate effectively in writing, with excellent spelling and grammar skills.
Candidate must possess strong organization, planning and time-management skills with the ability to prioritize and manage multiple tasks. The ability to be flexible and adapt quickly to changing priorities is essential.
Must be strongly focused on details. Candidate must be able to appropriately and accurately handle financial responsibilities.
Candidate must have strong problem-solving skills with the ability to be resourceful, proactive, and seek assistance as needed.
Must be able to work independently as well as a collaboratively with colleagues, students and campus partners.
May require occasional evening work for events.
Physical and Environmental Demands:
Sit for long periods of time
Reach above shoulders
Handle objects (dexterity)
Deadline to Apply:
Priority consideration may be given to submissions received by August 15, 2023
This position is open until filled.
EEO Statement:
SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu .
Benefits:
SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.
SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.
The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits .
University of Wisconsin - Milwaukee
Milwaukee, WI, USA
Academic Program Specialist
University of Wisconsin - Milwaukee
Position Number: 02192070
Introduction (Description of School/College/Dept/Program)
Job Summary
Reporting to the Vice Provost and the Director of the Institute of World Affairs the primary functions of this position are to support and coordinate the activities undertaken related to and funded by the U.S. Department of Education National Resource Grant awarded to and administered by The Center for International Education and to support the outreach activities of the Institute of World Affairs. In addition, a function of this position is to track and manage grant funds associated with these activities.
Minimum Qualifications
• A Bachelor’s degree from an accredited institution • A minimum of one year of work experience • General knowledge of standard accounting practices
Preferred Qualifications
• Evidence of organizational and time management skills • Minimally two (2) years of work experience in administrative support, customer service, or a business setting • Experience in Higher Education • Familiarity with UWM accounting systems and procedures • Familiarity with various departmental programs at UWM • Grant management experience • Technical expertise with Windows applications and Microsoft Office, particularly Excel • Demonstrated interest in and knowledge of global events • Knowledge of standard office practices and procedures • Technical expertise with Windows applications and Microsoft Office, as well as applicant and prospective student data management systems • Ability to communicate effectively with students, faculty, staff, business contacts, and the general public • Attention to detail • Good sense of judgment and discretion
Application Instructions
Completed application materials must include:
• A letter of interest addressing educational and professional level work experience and knowledge as they relate to all required and preferred qualifications as listed above • A professional resume • The names and contact information for three professional references
We promote excellence through diversity and encourage all qualified individuals to apply.
Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.
Legal Notices AA/EO Statement
UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
Reasonable Accommodations
UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.
Employment Authorization
In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
To apply, please visit: https://apptrkr.com/4451576
Full Time
Academic Program Specialist
University of Wisconsin - Milwaukee
Position Number: 02192070
Introduction (Description of School/College/Dept/Program)
Job Summary
Reporting to the Vice Provost and the Director of the Institute of World Affairs the primary functions of this position are to support and coordinate the activities undertaken related to and funded by the U.S. Department of Education National Resource Grant awarded to and administered by The Center for International Education and to support the outreach activities of the Institute of World Affairs. In addition, a function of this position is to track and manage grant funds associated with these activities.
Minimum Qualifications
• A Bachelor’s degree from an accredited institution • A minimum of one year of work experience • General knowledge of standard accounting practices
Preferred Qualifications
• Evidence of organizational and time management skills • Minimally two (2) years of work experience in administrative support, customer service, or a business setting • Experience in Higher Education • Familiarity with UWM accounting systems and procedures • Familiarity with various departmental programs at UWM • Grant management experience • Technical expertise with Windows applications and Microsoft Office, particularly Excel • Demonstrated interest in and knowledge of global events • Knowledge of standard office practices and procedures • Technical expertise with Windows applications and Microsoft Office, as well as applicant and prospective student data management systems • Ability to communicate effectively with students, faculty, staff, business contacts, and the general public • Attention to detail • Good sense of judgment and discretion
Application Instructions
Completed application materials must include:
• A letter of interest addressing educational and professional level work experience and knowledge as they relate to all required and preferred qualifications as listed above • A professional resume • The names and contact information for three professional references
We promote excellence through diversity and encourage all qualified individuals to apply.
Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.
Legal Notices AA/EO Statement
UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
Reasonable Accommodations
UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.
Employment Authorization
In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
To apply, please visit: https://apptrkr.com/4451576
About Second Stage Theater
At Second Stage, we create and champion plays and musicals solely from living American writers. On our mainstage Broadway and Off Broadway theaters over the past 40 years, we have developed and presented over 200 daring and provocative theatrical experiences by working with countless artists who have contributed their talents to our award-winning productions. As the only Broadway company exclusively devoted to living American writers Second Stage is dedicated to introducing the world to bold and diverse voices of American creativity.
Summary of Position
Second Stage is seeking a Finance Associate who has strong organizational and operational skills to streamline and support the financial systems and processes at the theater. Reporting to the Director of Finance, the Finance Associate will be responsible for the processing of Accounts Payable and Accounts Receivable functions. The Finance Associate will be expected to work within the Department’s NetSuite Accounting software while also collaborating cross-departmentally to ensure accuracy and efficiency.
Essential Functions
Accounts Payable data entry certifying all expenses are coded appropriately.
Maintain all Accounts Payable vendor files, including W9 forms.
Confirm all requests for union benefits payments are received.
Process all payments to vendors.
Process annual 1099’s.
Maintain and distribute office petty cash, ensuring all receipts are submitted in a timely fashion.
Secure receipts for petty cash advances; monitor for accuracy, coding and sales tax exemption.
Reconcile monthly credit and pre-paid debit card expenses; assure all receipts are received on a timely basis, and review for coding and sales tax.
Reconcile and process daily Box Office deposit.
Process and prepare daily deposit of incoming receipts and contributions.
Post all sales transactions to Accounts Receivable.
Reconcile daily concessions reports.
Serve as back up to the Administrative Manager during times of absence.
Work collaboratively with the current Finance Associate, Controller, HR/Payroll Manager, as well as cross-departmentally to complete necessary tasks.
Manage the administrative functions of the finance department including scheduling meetings and taking meeting notes.
Other duties as assigned.
Requirements
Skills & Qualifications
1-2 years of relevant experience working ideally in performing arts and/or non-profit organization.
Experience processing Accounts Payable & Accounts Receivable Payable functions.
Must be proficient in Excel.
Experience with accounting software necessary, preferably NetSuite; Tessitura experience a plus.
High level of accuracy and attention to detail required.
Additional Information
This is a full-time, benefit-eligible position.
Work Environment
Time will be spent in an office with quiet to moderate noise level. The office environment requires using the computer, phone, and other routine office equipment. Majority of the work will be performed inside at room temperature.
Physical Requirements
Position requires long periods of sitting. Employee is required to use hands for keyboard and other office equipment. The employee may use stairs throughout the day.
Hours of Work
Second Stage’s working hours are 10 AM to 6 PM.
Benefits
Second Stage offers a full benefits package including vacation, medical, vision, and dental insurance, retirement plan, life insurance, short-term and long-term disability coverage upon eligibility.
Second Stage values diversity, equity and inclusion in the workplace and is an inclusive employer.
Second Stage is dedicated to building an equitable environment that is mixed across lines of difference and strongly encourages applications from Black, Indigenous, People of Color, women, transgender and non-binary candidates. This position will remain open until filled and until a diverse and qualified pool of candidates is identified. Applicants from populations underrepresented in the theater field are strongly encouraged to apply.
For more information about Second Stage, visit www.2st.com.
Full Time Regular
About Second Stage Theater
At Second Stage, we create and champion plays and musicals solely from living American writers. On our mainstage Broadway and Off Broadway theaters over the past 40 years, we have developed and presented over 200 daring and provocative theatrical experiences by working with countless artists who have contributed their talents to our award-winning productions. As the only Broadway company exclusively devoted to living American writers Second Stage is dedicated to introducing the world to bold and diverse voices of American creativity.
Summary of Position
Second Stage is seeking a Finance Associate who has strong organizational and operational skills to streamline and support the financial systems and processes at the theater. Reporting to the Director of Finance, the Finance Associate will be responsible for the processing of Accounts Payable and Accounts Receivable functions. The Finance Associate will be expected to work within the Department’s NetSuite Accounting software while also collaborating cross-departmentally to ensure accuracy and efficiency.
Essential Functions
Accounts Payable data entry certifying all expenses are coded appropriately.
Maintain all Accounts Payable vendor files, including W9 forms.
Confirm all requests for union benefits payments are received.
Process all payments to vendors.
Process annual 1099’s.
Maintain and distribute office petty cash, ensuring all receipts are submitted in a timely fashion.
Secure receipts for petty cash advances; monitor for accuracy, coding and sales tax exemption.
Reconcile monthly credit and pre-paid debit card expenses; assure all receipts are received on a timely basis, and review for coding and sales tax.
Reconcile and process daily Box Office deposit.
Process and prepare daily deposit of incoming receipts and contributions.
Post all sales transactions to Accounts Receivable.
Reconcile daily concessions reports.
Serve as back up to the Administrative Manager during times of absence.
Work collaboratively with the current Finance Associate, Controller, HR/Payroll Manager, as well as cross-departmentally to complete necessary tasks.
Manage the administrative functions of the finance department including scheduling meetings and taking meeting notes.
Other duties as assigned.
Requirements
Skills & Qualifications
1-2 years of relevant experience working ideally in performing arts and/or non-profit organization.
Experience processing Accounts Payable & Accounts Receivable Payable functions.
Must be proficient in Excel.
Experience with accounting software necessary, preferably NetSuite; Tessitura experience a plus.
High level of accuracy and attention to detail required.
Additional Information
This is a full-time, benefit-eligible position.
Work Environment
Time will be spent in an office with quiet to moderate noise level. The office environment requires using the computer, phone, and other routine office equipment. Majority of the work will be performed inside at room temperature.
Physical Requirements
Position requires long periods of sitting. Employee is required to use hands for keyboard and other office equipment. The employee may use stairs throughout the day.
Hours of Work
Second Stage’s working hours are 10 AM to 6 PM.
Benefits
Second Stage offers a full benefits package including vacation, medical, vision, and dental insurance, retirement plan, life insurance, short-term and long-term disability coverage upon eligibility.
Second Stage values diversity, equity and inclusion in the workplace and is an inclusive employer.
Second Stage is dedicated to building an equitable environment that is mixed across lines of difference and strongly encourages applications from Black, Indigenous, People of Color, women, transgender and non-binary candidates. This position will remain open until filled and until a diverse and qualified pool of candidates is identified. Applicants from populations underrepresented in the theater field are strongly encouraged to apply.
For more information about Second Stage, visit www.2st.com.
Salk Institute for Biological Studies
La Jolla, San Diego, CA, USA
Job Details
Description
Provides general administrative (executive level) support to the PI and affiliated lab group including lab management, grant writing, editing and general administrative assistance. Manage and administer program activities for Centers and large NIH grants. Uses initiative, resourcefulness and good judgment to handle a wide variety of administrative and support duties such as project management, addressing inquiries, maintaining filing systems, processing paperwork, composing correspondence and coordinating meetings and travel arrangements. Serves as liaison to administrative units (Payroll, Human Resources, IT, etc.).
Works both independently and as a team member. With limited guidance, prioritizes and executes responsibilities, applies experience & judgment to make decisions or resolve complex issues beyond the scope of defined standard protocols. May provide some assistance/and or guidance to lower-ranked administrative support staff.
ESSENTIAL FUNCTIONS
(60%) Executive Level Administrative Support to Faculty
Establishes priorities and organizes workload to meet deadlines. Develops and maintains calendaring, emails, and project management system to ensure that Faculty receives adequate reminders of approaching deadlines, and that deadlines and objectives are met. Manage and administer program activities for Centers and large NIH grants.
Communication: Oversees and participates in the distribution of communications and information to the lab group members, NOMIS Center members and T32 Fellows and associated faculty.
Manages sensitive incoming communications. Reviews, analyzes and determines appropriate next step in processing/routing. Uses independent judgment and discretion as to the type and level of dissemination of information to various lab members.
Serves as liaison with other departments including Grants, Accounting, HR, Admin Services, and Facilities Services to ensure appropriate services are provided.
Calendars/Scheduling: Maintains calendars for multiple principal investigators and arranges meetings and meeting locations, both virtual and in person.
Travel Planning: Arranges all work-related travel for faculty and ensures all logistics are confirmed well in advance of the trip. Processes reimbursements for travel and other expenses.
Develops travel itineraries for national and international meetings; arranges all aspects of travel, transportation and meeting participation (such as electronic abstract submissions) through final reimbursement. Conference, meeting, and event planning including coordinating seminars, conferences and other meetings including site/facilities selection and procurement, catering, scheduling and speaker arrangements.
Obtains authorizations and completes pre and post-travel forms as required by the Accounting Department. Books transportation, hotel, and meeting registrations for lab members. Tracks prepayments and reimbursements.
Faculty CVs: Maintains faculty CVs and NIH biosketchs up-to-date. Prepares and maintains biographies, statements of research, bibliographies, copies of new publications, lists of publications, and curriculum vitae for faculty and research staff.
Lab Hiring & Interviews: Coordinates processing and screening of applicants with Human Resources. Coordinates interview scheduling and candidate visits related to the recruitment of lab staff. Arranges air travel, ground transportation, hotel and meals. Coordinates room reservations for events. Creates and disseminates announcements and visitor events.
UCSD Liaison: Creates, maintains and updates required documents associated with UCSD adjunct appointments of faculty.
Organizer of Grant Submissions and Team-Project Grant Support:
Type correspondence, documents, scientific proposals and grants, reports, and manuscripts. Composes, proofs, edits as needed. Scans, formats and amends images or text for final Power Point presentations.
Creating and updating PowerPoint presentations for research needs.
Uses spreadsheet and database software to develop and maintain a variety of databases.
Coordinate infographics for print, web, video and other communication avenues.
Competes standard general administrative duties such as photocopying, filing, mail sorting and distribution, maintenance of lab bulletin boards, etc.
Arranges for shipments of laboratory supplies and documents as needed.
Maintain alumni database of post trainee work experience.
Coordinates payments for any publication costs
Manages annual progress reports for NIH grants. Identifies and collects information on research award and grant opportunities and disseminates materials as appropriate. Tracks application process to ensure that deadlines are met.
Schedules meetings with investigators and other administrative staff to ensure grant checklist and all sections of grant are given assignments and completed by agreed upon deadlines.
For collaborative grants and multi-PI grants, schedules and organizes joint lab meetings and records collaborative activities.
Oversees procuring and ensuring accuracy and completion of administrative documents for grant submissions including budget justifications, training plans, letters of support and other required documents.
Works with Grants office to ensure Budgets and Budget justifications are completed
Obtains metrics and data as needed for grant recording purposes
Uploads documents to NIH portals and other grant portals
(7%) Lead Administrator on NIH T32 Cancer Heterogeneity, Immunity, and MicroEnvironment (CHIME)
Serves as lead administrator for T32 NIH training grant and organizer for T32 Annual Cancer Symposium, educational curriculum and other events throughout the year.
Coordinates and plans annual meetings with EAB
Manages annual progress reports for the NIH T32 grant. Identifies and collects information on research award and grant opportunities and disseminate materials as appropriate. Tracks application process to ensure that deadlines are met.
Collates and formats annual progress reports of the T32 Fellows.
Ensures records of all T32 Fellows and works with HR/Postdoctoral office to ensure record keeping of all postdoc applications to Salk and filling of trainee information into X-TRAIN. Works with the librarian to maintain records of publications of Salk postdocs and applicants for T32 recording purposes.
Helps to advertise and organize Request for Applications (RFAs) and the review of new T32 Fellows applicants periodically throughout the year.
Works with Grants office to ensure compliance of T32 trainees on NIH reporting.
(5%) Lead Administrator for NOMIS Center for Immunobiology and Microbial Pathogenesis
Serves as lead organizer for NOMIS Center seminar series and other Center events and symposiums.
Sends out bi-weekly announcements of NOMIS Center events
Helps to advertise and organize Request for Applications (RFAs) and the review of new NOMIS Center Postdoctoral Fellows every two years.
EXPERIENCE
Required:
Minimum of 5+ years of increasingly complex, general, administration support, preferably in an academic environment.
Proven experience in writing/editing general correspondence and miscellaneous documents as well as experience with drafting, editing, and solid proofreading abilities (grammar, punctuation, spelling and presentation).
Outstanding organizational and time management skills, able to set up work-flow processes, prioritize, and particular attention to detail.
Demonstrated administrative success with proven ability to analyze, interpret and apply management principles and practices for a large, multi-disciplined organization.
Ability to multi-task and work efficiently and communicate well on status of activities.
Demonstrated experience with a wide range of computer software including multi-media, relational database, spreadsheet, and word processing programs. Proficiency with office equipment, computers, and Microsoft Office Suite.
Fund management experience with external funding sources (e.g. federal, state, voluntary health agencies and private foundations) in a higher education and/or non-profit research environment.
Thorough knowledge of common office management procedures and practices including complex travel arrangements, calendaring, meeting planning, expense reporting, purchasing and inventory management.
Experience carrying out assignments with minimal instruction.
Preferred:
Project management and NIH grant submission experience. Familiarity with federal and state grant rules and processes.
Prior experience in a research and/or academic environment.
Management level administrative support experience.
Experience in creating PowerPoint presentations and creating infographics in various material.
Prior software implementation and project management experience.
EDUCATION
Required
Bachelor's degree or equivalent combination of education and work experience.
SKILLS AND ABILITIES
Required
Demonstrated knowledge of statistical principles and demonstrated ability to do statistical data analysis and interpretation. Demonstrated skills in financial planning, budget analysis, preparation, and maintenance.
Demonstrated analytical skills, including the ability to independently and accurately research, compile, organize, calculate and analyze various types of information, documents, situations and problems to define issues and the ability to formulate and produce concise reports and effectively present information.
Ability to analyze large quantities of financial data, extract pertinent data, compile, analyze and present data effectively and ability to prepare accurate financial reports. Skill in budget preparation, spending pattern analysis. Familiarity with budget justifications, data submissions and other documents related to Federal and private foundation grants and contracts.
Excellent oral and written communication skills utilizing sound judgment, tact, diplomacy, political astuteness, and a recognition of situations requiring confidentiality. Skill and ability to interact professionally and productively with diverse groups including foreign nationals, the business community, faculty, staff, and students.
Demonstrated skill and ability to provide executive level administrative support in anacademic research setting with the demonstrated skill and ability to provide analysis and/or evaluation leading to the development or improvement of administrative policies, procedures, and practices. Demonstrated ability to creatively and analytically resolve problems, make recommendations and projections, and implement new procedures when appropriate.
Demonstrated ability to independently evaluate administrative goals, prioritize plan for implementation, establish timeline, secure and oversee the participation of appropriate contributors, organize materials and ensure quality product within established deadlines.
Excellent English language skills including a superior knowledge of appropriate vocabulary usage, composition (spelling and grammar), editing, proofreading, and knowledge of various report and journal styles. Ability to read and comprehend college-level and post-graduate level materials and extract information as needed.
Skill and ability to prepare and/or incorporate complex and original computerized reports, charts, tables, graphs, slide and other materials.
Experience with standard business office equipment such as photocopier w/ duplex and collate functions, fax machines, PowerPoint projectors, etc.
Hands on experience with the submission of pre, post and renewal grant proposals. Ability to learn and maintain awareness of scientific projects in support of grant writing duties.
Experience in all aspects of coordinating meetings and conferences, including site selection, catering, audiovisual services, travel arrangements, purchasing, honorarium, travel reimbursements etc.
Demonstrated experience in arranging international travel.
Broad understanding of the organization and requirements of the Salk Institute for Biological Studies, including budgetary and other issues, so that accurate communications with these entities are facilitated.
Knowledge of Salk policy and procedures related to fiscal administration (including travel, entertainment and purchasing), academic research appointments, visas, and intellectual property.
The expected pay range for this position is $67,500-$85,000 per annum. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
SPECIAL CONDITIONS OF EMPLOYMENT
Must be willing to work in an animal-related research environment.
Able to occasionally work a flexible schedule based on workload and deadlines.
Must be able to work occasional overtime.
Position may require working in multiple physical locations on campus.
Must be comfortable reporting to supervisor(s) remotely due to physical work location and supervisor's travel schedule.
Must be able to maintain confidentiality.
Successful completion of the Institute’s background investigation.
PHYSICAL REQUIREMENTS/MENTAL ACTIVITIES/ENVIRONMENTAL CONDITIONS
The incumbent in this position will be constantly grasping, keying, sitting, and working indoors.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Full Time
Job Details
Description
Provides general administrative (executive level) support to the PI and affiliated lab group including lab management, grant writing, editing and general administrative assistance. Manage and administer program activities for Centers and large NIH grants. Uses initiative, resourcefulness and good judgment to handle a wide variety of administrative and support duties such as project management, addressing inquiries, maintaining filing systems, processing paperwork, composing correspondence and coordinating meetings and travel arrangements. Serves as liaison to administrative units (Payroll, Human Resources, IT, etc.).
Works both independently and as a team member. With limited guidance, prioritizes and executes responsibilities, applies experience & judgment to make decisions or resolve complex issues beyond the scope of defined standard protocols. May provide some assistance/and or guidance to lower-ranked administrative support staff.
ESSENTIAL FUNCTIONS
(60%) Executive Level Administrative Support to Faculty
Establishes priorities and organizes workload to meet deadlines. Develops and maintains calendaring, emails, and project management system to ensure that Faculty receives adequate reminders of approaching deadlines, and that deadlines and objectives are met. Manage and administer program activities for Centers and large NIH grants.
Communication: Oversees and participates in the distribution of communications and information to the lab group members, NOMIS Center members and T32 Fellows and associated faculty.
Manages sensitive incoming communications. Reviews, analyzes and determines appropriate next step in processing/routing. Uses independent judgment and discretion as to the type and level of dissemination of information to various lab members.
Serves as liaison with other departments including Grants, Accounting, HR, Admin Services, and Facilities Services to ensure appropriate services are provided.
Calendars/Scheduling: Maintains calendars for multiple principal investigators and arranges meetings and meeting locations, both virtual and in person.
Travel Planning: Arranges all work-related travel for faculty and ensures all logistics are confirmed well in advance of the trip. Processes reimbursements for travel and other expenses.
Develops travel itineraries for national and international meetings; arranges all aspects of travel, transportation and meeting participation (such as electronic abstract submissions) through final reimbursement. Conference, meeting, and event planning including coordinating seminars, conferences and other meetings including site/facilities selection and procurement, catering, scheduling and speaker arrangements.
Obtains authorizations and completes pre and post-travel forms as required by the Accounting Department. Books transportation, hotel, and meeting registrations for lab members. Tracks prepayments and reimbursements.
Faculty CVs: Maintains faculty CVs and NIH biosketchs up-to-date. Prepares and maintains biographies, statements of research, bibliographies, copies of new publications, lists of publications, and curriculum vitae for faculty and research staff.
Lab Hiring & Interviews: Coordinates processing and screening of applicants with Human Resources. Coordinates interview scheduling and candidate visits related to the recruitment of lab staff. Arranges air travel, ground transportation, hotel and meals. Coordinates room reservations for events. Creates and disseminates announcements and visitor events.
UCSD Liaison: Creates, maintains and updates required documents associated with UCSD adjunct appointments of faculty.
Organizer of Grant Submissions and Team-Project Grant Support:
Type correspondence, documents, scientific proposals and grants, reports, and manuscripts. Composes, proofs, edits as needed. Scans, formats and amends images or text for final Power Point presentations.
Creating and updating PowerPoint presentations for research needs.
Uses spreadsheet and database software to develop and maintain a variety of databases.
Coordinate infographics for print, web, video and other communication avenues.
Competes standard general administrative duties such as photocopying, filing, mail sorting and distribution, maintenance of lab bulletin boards, etc.
Arranges for shipments of laboratory supplies and documents as needed.
Maintain alumni database of post trainee work experience.
Coordinates payments for any publication costs
Manages annual progress reports for NIH grants. Identifies and collects information on research award and grant opportunities and disseminates materials as appropriate. Tracks application process to ensure that deadlines are met.
Schedules meetings with investigators and other administrative staff to ensure grant checklist and all sections of grant are given assignments and completed by agreed upon deadlines.
For collaborative grants and multi-PI grants, schedules and organizes joint lab meetings and records collaborative activities.
Oversees procuring and ensuring accuracy and completion of administrative documents for grant submissions including budget justifications, training plans, letters of support and other required documents.
Works with Grants office to ensure Budgets and Budget justifications are completed
Obtains metrics and data as needed for grant recording purposes
Uploads documents to NIH portals and other grant portals
(7%) Lead Administrator on NIH T32 Cancer Heterogeneity, Immunity, and MicroEnvironment (CHIME)
Serves as lead administrator for T32 NIH training grant and organizer for T32 Annual Cancer Symposium, educational curriculum and other events throughout the year.
Coordinates and plans annual meetings with EAB
Manages annual progress reports for the NIH T32 grant. Identifies and collects information on research award and grant opportunities and disseminate materials as appropriate. Tracks application process to ensure that deadlines are met.
Collates and formats annual progress reports of the T32 Fellows.
Ensures records of all T32 Fellows and works with HR/Postdoctoral office to ensure record keeping of all postdoc applications to Salk and filling of trainee information into X-TRAIN. Works with the librarian to maintain records of publications of Salk postdocs and applicants for T32 recording purposes.
Helps to advertise and organize Request for Applications (RFAs) and the review of new T32 Fellows applicants periodically throughout the year.
Works with Grants office to ensure compliance of T32 trainees on NIH reporting.
(5%) Lead Administrator for NOMIS Center for Immunobiology and Microbial Pathogenesis
Serves as lead organizer for NOMIS Center seminar series and other Center events and symposiums.
Sends out bi-weekly announcements of NOMIS Center events
Helps to advertise and organize Request for Applications (RFAs) and the review of new NOMIS Center Postdoctoral Fellows every two years.
EXPERIENCE
Required:
Minimum of 5+ years of increasingly complex, general, administration support, preferably in an academic environment.
Proven experience in writing/editing general correspondence and miscellaneous documents as well as experience with drafting, editing, and solid proofreading abilities (grammar, punctuation, spelling and presentation).
Outstanding organizational and time management skills, able to set up work-flow processes, prioritize, and particular attention to detail.
Demonstrated administrative success with proven ability to analyze, interpret and apply management principles and practices for a large, multi-disciplined organization.
Ability to multi-task and work efficiently and communicate well on status of activities.
Demonstrated experience with a wide range of computer software including multi-media, relational database, spreadsheet, and word processing programs. Proficiency with office equipment, computers, and Microsoft Office Suite.
Fund management experience with external funding sources (e.g. federal, state, voluntary health agencies and private foundations) in a higher education and/or non-profit research environment.
Thorough knowledge of common office management procedures and practices including complex travel arrangements, calendaring, meeting planning, expense reporting, purchasing and inventory management.
Experience carrying out assignments with minimal instruction.
Preferred:
Project management and NIH grant submission experience. Familiarity with federal and state grant rules and processes.
Prior experience in a research and/or academic environment.
Management level administrative support experience.
Experience in creating PowerPoint presentations and creating infographics in various material.
Prior software implementation and project management experience.
EDUCATION
Required
Bachelor's degree or equivalent combination of education and work experience.
SKILLS AND ABILITIES
Required
Demonstrated knowledge of statistical principles and demonstrated ability to do statistical data analysis and interpretation. Demonstrated skills in financial planning, budget analysis, preparation, and maintenance.
Demonstrated analytical skills, including the ability to independently and accurately research, compile, organize, calculate and analyze various types of information, documents, situations and problems to define issues and the ability to formulate and produce concise reports and effectively present information.
Ability to analyze large quantities of financial data, extract pertinent data, compile, analyze and present data effectively and ability to prepare accurate financial reports. Skill in budget preparation, spending pattern analysis. Familiarity with budget justifications, data submissions and other documents related to Federal and private foundation grants and contracts.
Excellent oral and written communication skills utilizing sound judgment, tact, diplomacy, political astuteness, and a recognition of situations requiring confidentiality. Skill and ability to interact professionally and productively with diverse groups including foreign nationals, the business community, faculty, staff, and students.
Demonstrated skill and ability to provide executive level administrative support in anacademic research setting with the demonstrated skill and ability to provide analysis and/or evaluation leading to the development or improvement of administrative policies, procedures, and practices. Demonstrated ability to creatively and analytically resolve problems, make recommendations and projections, and implement new procedures when appropriate.
Demonstrated ability to independently evaluate administrative goals, prioritize plan for implementation, establish timeline, secure and oversee the participation of appropriate contributors, organize materials and ensure quality product within established deadlines.
Excellent English language skills including a superior knowledge of appropriate vocabulary usage, composition (spelling and grammar), editing, proofreading, and knowledge of various report and journal styles. Ability to read and comprehend college-level and post-graduate level materials and extract information as needed.
Skill and ability to prepare and/or incorporate complex and original computerized reports, charts, tables, graphs, slide and other materials.
Experience with standard business office equipment such as photocopier w/ duplex and collate functions, fax machines, PowerPoint projectors, etc.
Hands on experience with the submission of pre, post and renewal grant proposals. Ability to learn and maintain awareness of scientific projects in support of grant writing duties.
Experience in all aspects of coordinating meetings and conferences, including site selection, catering, audiovisual services, travel arrangements, purchasing, honorarium, travel reimbursements etc.
Demonstrated experience in arranging international travel.
Broad understanding of the organization and requirements of the Salk Institute for Biological Studies, including budgetary and other issues, so that accurate communications with these entities are facilitated.
Knowledge of Salk policy and procedures related to fiscal administration (including travel, entertainment and purchasing), academic research appointments, visas, and intellectual property.
The expected pay range for this position is $67,500-$85,000 per annum. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
SPECIAL CONDITIONS OF EMPLOYMENT
Must be willing to work in an animal-related research environment.
Able to occasionally work a flexible schedule based on workload and deadlines.
Must be able to work occasional overtime.
Position may require working in multiple physical locations on campus.
Must be comfortable reporting to supervisor(s) remotely due to physical work location and supervisor's travel schedule.
Must be able to maintain confidentiality.
Successful completion of the Institute’s background investigation.
PHYSICAL REQUIREMENTS/MENTAL ACTIVITIES/ENVIRONMENTAL CONDITIONS
The incumbent in this position will be constantly grasping, keying, sitting, and working indoors.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
CLASSIFICATION DESCRIPTION
Title: Development Assistant Level: AP10 Working Title: Development Associate
BASIC FUNCTION AND RESPONSIBILITY – JOB SUMMARY
Basic Function The Development Associates Program in University Advancement provides entry-level positions that allow the University to recruit and hire individuals with the foundational skills and motivation necessary to be successful fundraisers.
The Development Associates will serve as entry-level fundraisers within the central office of University Advancement. They will work within an environment heavily concentrated on mentorship and professional coaching that will afford the candidate an opportunity to learn the art and science of fundraising at Michigan State University. The curriculum will focus on portfolio management of individuals, with an emphasis on the discovery/qualification, cultivation, solicitation, and stewardship of Michigan State University alumni/donors primarily focused within the state of Michigan.
This is a contract position funded for one year from date of hire with possible extension. The position will be funded annually with anticipation that the successful candidate(s) will be well-positioned to transition into a full-time University Advancement position within a 12-18 month time frame.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
Prospect Management and Fundraising
• Interface and coordinate prospect identification efforts with college/unit development teams, Annual Giving team and MSU Alumni Engagement Officers.
• Represent the University at fundraising meetings and other appropriate occasions, speak to professional organizations and other appropriate groups, and host development-related functions.
• Build and manage a development portfolio.
• Discover, cultivate, solicit, and steward leadership annual and entry-level major gift prospects, primarily within the State of Michigan.
• Follow up on leads provided by the Annual Giving Team.
• Develop individual fundraising style to ensure first year benchmarks are reached.
Orientation, Learning, and Continual Training
• Develop proficiency of systems utilized by development officers including Ascend (Salesforce), Pledge Assistant, Briefing Papers, Scholarships and Endowment Database, etc.
• Develop working knowledge of tax laws affecting Charitable Giving.
• Develop an understanding of departments across University Advancement and how they complement major gift work including event planning/management, Annual Giving, the Alumni Office.
• Attend University Advancement monthly meetings to build knowledge of fundraising priorities.
• Meet regularly with Development Associates Team.
• Meet regularly with Director, Development Associates Program.
• Perform six-month performance evaluations and complete an Annual Review to assess progress toward learning goals.
• Attend conferences/trainings offered by University Advancement for ongoing professional development.
SUPERVISION RECEIVED
Direction received from the Director, Development Associates Program.
COMMUNICATIONS/INTERPERSONAL RELATIONSHIPS
• Michigan State University alumni/parents/friends/corporations/businesses/employees - to cultivate and solicit as potential donors and work with them as volunteers on boards/councils/groups.
• Regional major and gift planning colleagues, and constituency-based development colleagues - to coordinate cultivation and solicitation strategies for prospects to maximize gift potential.
• Michigan State University executive management - to consult and coordinate work within University structure to aid in the discovery of potential donors and gain support of special projects.
• Michigan State University Vice President of University Advancement and Associate Vice President of University Development - to advise on the progress of specific campaign regional goals.
MINIMUM QUALIFICATIONS
Knowledge equivalent to that which would normally be acquired by completing a four-year college program in Communications, Public Relations, or Marketing; up to six months of related and progressively more responsible or expansive work experience in professional fundraising, public relations, marketing, or a related field; or an equivalent combination of education and experience.
DESIRED QUALIFICATIONS
A Bachelor’s degree; Business, Communications, Marketing, Non-Profit Management, and/or Public Relations preferred; demonstrated organizational, interpersonal, and written/oral communication skills. At least two years of full-time professional experience in professional fundraising, public relations, marketing, or a related field; or an equivalent combination of education and experience.
Travel is required throughout the year both in-state and out-of-state. Possession of a valid vehicle operator’s license.
If you have any questions regarding this position, please contact Pat Karam, Director of Recruitment at karampat@msu.edu.
All candidates must submit an application and resume through the Michigan State University Human Resources web-based system. The URL for this website is careers.msu.edu. Please refer to posting number 876234.
To apply, visit https://apptrkr.com/4314804
MSU is an affirmative action, equal opportunity employer.
MSU is committed to achieving excellence through a diverse workforce and inclusive culture that encourages all people to reach their full potential. The University actively encourages applications and/or nominations of women, persons of color, veterans, and persons with disabilities.
Full Time
CLASSIFICATION DESCRIPTION
Title: Development Assistant Level: AP10 Working Title: Development Associate
BASIC FUNCTION AND RESPONSIBILITY – JOB SUMMARY
Basic Function The Development Associates Program in University Advancement provides entry-level positions that allow the University to recruit and hire individuals with the foundational skills and motivation necessary to be successful fundraisers.
The Development Associates will serve as entry-level fundraisers within the central office of University Advancement. They will work within an environment heavily concentrated on mentorship and professional coaching that will afford the candidate an opportunity to learn the art and science of fundraising at Michigan State University. The curriculum will focus on portfolio management of individuals, with an emphasis on the discovery/qualification, cultivation, solicitation, and stewardship of Michigan State University alumni/donors primarily focused within the state of Michigan.
This is a contract position funded for one year from date of hire with possible extension. The position will be funded annually with anticipation that the successful candidate(s) will be well-positioned to transition into a full-time University Advancement position within a 12-18 month time frame.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
Prospect Management and Fundraising
• Interface and coordinate prospect identification efforts with college/unit development teams, Annual Giving team and MSU Alumni Engagement Officers.
• Represent the University at fundraising meetings and other appropriate occasions, speak to professional organizations and other appropriate groups, and host development-related functions.
• Build and manage a development portfolio.
• Discover, cultivate, solicit, and steward leadership annual and entry-level major gift prospects, primarily within the State of Michigan.
• Follow up on leads provided by the Annual Giving Team.
• Develop individual fundraising style to ensure first year benchmarks are reached.
Orientation, Learning, and Continual Training
• Develop proficiency of systems utilized by development officers including Ascend (Salesforce), Pledge Assistant, Briefing Papers, Scholarships and Endowment Database, etc.
• Develop working knowledge of tax laws affecting Charitable Giving.
• Develop an understanding of departments across University Advancement and how they complement major gift work including event planning/management, Annual Giving, the Alumni Office.
• Attend University Advancement monthly meetings to build knowledge of fundraising priorities.
• Meet regularly with Development Associates Team.
• Meet regularly with Director, Development Associates Program.
• Perform six-month performance evaluations and complete an Annual Review to assess progress toward learning goals.
• Attend conferences/trainings offered by University Advancement for ongoing professional development.
SUPERVISION RECEIVED
Direction received from the Director, Development Associates Program.
COMMUNICATIONS/INTERPERSONAL RELATIONSHIPS
• Michigan State University alumni/parents/friends/corporations/businesses/employees - to cultivate and solicit as potential donors and work with them as volunteers on boards/councils/groups.
• Regional major and gift planning colleagues, and constituency-based development colleagues - to coordinate cultivation and solicitation strategies for prospects to maximize gift potential.
• Michigan State University executive management - to consult and coordinate work within University structure to aid in the discovery of potential donors and gain support of special projects.
• Michigan State University Vice President of University Advancement and Associate Vice President of University Development - to advise on the progress of specific campaign regional goals.
MINIMUM QUALIFICATIONS
Knowledge equivalent to that which would normally be acquired by completing a four-year college program in Communications, Public Relations, or Marketing; up to six months of related and progressively more responsible or expansive work experience in professional fundraising, public relations, marketing, or a related field; or an equivalent combination of education and experience.
DESIRED QUALIFICATIONS
A Bachelor’s degree; Business, Communications, Marketing, Non-Profit Management, and/or Public Relations preferred; demonstrated organizational, interpersonal, and written/oral communication skills. At least two years of full-time professional experience in professional fundraising, public relations, marketing, or a related field; or an equivalent combination of education and experience.
Travel is required throughout the year both in-state and out-of-state. Possession of a valid vehicle operator’s license.
If you have any questions regarding this position, please contact Pat Karam, Director of Recruitment at karampat@msu.edu.
All candidates must submit an application and resume through the Michigan State University Human Resources web-based system. The URL for this website is careers.msu.edu. Please refer to posting number 876234.
To apply, visit https://apptrkr.com/4314804
MSU is an affirmative action, equal opportunity employer.
MSU is committed to achieving excellence through a diverse workforce and inclusive culture that encourages all people to reach their full potential. The University actively encourages applications and/or nominations of women, persons of color, veterans, and persons with disabilities.
Eliot School of Fine & Applied Arts
Boston, MA, USA
Administrative & Development Associate (Full-Time Non-Exempt)
Fair Labor Standards Act (FLSA) Classification: Non-Exempt Position
Salary Range: $40,000-$44,000
Reports to: Director of Development & Communications
Mission: The Eliot School inspires lifelong learning in craft and creativity for all.
Vision: We cultivate welcoming environments where people convene across a continuum of age, economic means and backgrounds to build skills, craft and community. Our offerings satisfy the human desires to create, engage in self-expression and learn by doing, and our vision builds upon the school's historic role in shaping education in fine and applied arts.
Core Values:
Learning and Enjoyment
We provide opportunities to imagine, create and build with head, hands, and heart.
We help students learn for personal fulfillment and enjoyment.
We embrace students of all ages, backgrounds, and abilities.
Integrity and Excellence
We hold ourselves accountable to the highest standards of excellence.
We conduct ourselves with honesty, fairness, and integrity.
Community and Inclusion
We value and promote inclusivity, diversity, and equity.
We maintain an open and welcoming environment, where all who enter are treated with dignity and respect.
We are interconnected through high regard for each other as colleagues, partners, teachers, learners, and neighbors.
Continuity and Change
We are respectful stewards of our historical role in shaping education.
We adapt our mission and programs over time, keeping our work relevant and contemporary.
Summary/Objective
The Administrative & Development Associate is an enthusiastic, self-starting team player who reports to and provides administrative support to the Director of Development & Communication. The Associate collaborates with other staff members to play a key role in the success of the school’s year-round administrative, development, communications, and marketing efforts. The Associate supports administrative and development operations; manages our donor database and gift processing; provides basic bookkeeping, financial reporting, and general office support; and supports communications, outreach, and fundraising campaigns. This position provides many opportunities for networking, skill-building, and professional development.
Duties/Responsibilities:
Provide general administrative support to ensure the continuous, efficient, and smooth operation of the Development and Communications team and the administrative office.
Support development/communications plans and strategies.
Development Responsibilities:
Work with Director of Development and Communications to develop and implement donor cultivation, engagement, and solicitation strategies.
Support annual and ongoing fundraising plans, including assisting with annual mailings, donor events, and communications.
Keep fundraising database up to date, including data entry, updates, and reporting.
Maintain timely gift processing and report generation.
Prepare and issue acknowledgment letters, stewardship letters, and other donor correspondence.
Attend and report back on relevant trainings and networking opportunities to build skills and understanding of the field.
Administrative Resposibilities:
Perform basic bookkeeping: record revenue and expenses, store documentation, send and pay bills.
Process basic financial reports and file appropriately.
Collect mail and distribute to staff; send office mail.
Keep administrative, development, and communications files organized and up to date.
Maintain office supplies and equipment, working with appropriate vendors.
Other Responsibilities:
Assist in planning, logistics, and implementation of in-person and virtual fundraising and program events, including small donor events, house parties, gala, artists’ talks, exhibitions, family craft days.
Help steward an internal culture of philanthropy and mutual support, including through staff meetings and support.
Participate in team and all-staff meetings and contribute to overall positive organizational culture.
Other duties as assigned.
Physical Requirements:
Must be able to lift 50 pounds at times.
Must be able to travel.
Prolonged periods of standing, walking, and ability to maneuver over uneven terrain during photoshoots.
Prolonged periods of sitting at a desk and working on a computer.
Must be able to climb stairs.
Other duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
In-Office, Remote and Hybrid Work Arrangements Policy
Based on the essential functions of this position, we are unable to accommodate a remote and hybrid work arrangement. This position must work in-office.
Qualifications & Skills
We hope for a combination of the following. Candidates need not fulfill every item, but we will weigh all these factors in our hiring decision.
EXPERIENCE
Demonstrated experience with customer service and ability to work and communicate well with stakeholders from diverse backgrounds.
Experience using Microsoft Office Suite, Quickbooks Online, and Mailchimp. (Adobe experience a plus).
Database experience (prior work with a fundraising database is a big plus)
ATTRIBUTES
Ability to work independently, collaboratively, and reliably.
Positive outlook and problem-solving attitude.
Exceptional attention to detail. Excellent time management and organizational skills.
Excellent written, verbal, and interpersonal communication skills.
A proactive approach and outcome-focused mindset, flexible and focused on solutions.
Demonstrated experience with racial equity transformation in organizations or community efforts.
Comfort with technology, eagerness to learn, and ability to adapt to new software and systems.
The highest ethical standards and discretion.
Strong commitment to the Eliot School’s mission of inspiring lifelong learning in craft and creativity for all .
The Eliot School seeks to contribute to a more just and equal world. As we design our programs and spaces to pursue equity, we are currently asking ourselves: How do all parts of our school enact our mission to inspire lifelong learning in craft and creativity for all? This position works with organizational leadership to develop and implement long-term vision and present-day program implementation based on a commitment to racial equity.
ADDITIONAL QUALIFICATIONS
Experience planning events
Bilingual fluency a plus: Spanish, Mandarin, etc.
Some evening and weekend work required, balanced by comp time.
Accurate, detail-oriented, able to meet deadlines.
Salary & Benefits:
Salary commensurate with experience, $40,000–$44,000 full-time. Health insurance; employer match for 401K retirement plan; family & medical leave; professional development allowance; discount on classes. This full-time position offers the option to construct a flexible schedule. It requires some evening and weekend hours depending on programs.
To Apply:
To support our equitable hiring practice, please fill out this survey and follow the code instructions. This is designed to ensure a fair playing field for all candidates: https://www.surveymonkey.com/r/35C7NWJ
Send resume and cover letter to Angela Lett, Director of Development & Communications at
development@eliotschool.org with “Administrative & Development Associate” in the subject line.
Please, no phone calls.
Full Time
Administrative & Development Associate (Full-Time Non-Exempt)
Fair Labor Standards Act (FLSA) Classification: Non-Exempt Position
Salary Range: $40,000-$44,000
Reports to: Director of Development & Communications
Mission: The Eliot School inspires lifelong learning in craft and creativity for all.
Vision: We cultivate welcoming environments where people convene across a continuum of age, economic means and backgrounds to build skills, craft and community. Our offerings satisfy the human desires to create, engage in self-expression and learn by doing, and our vision builds upon the school's historic role in shaping education in fine and applied arts.
Core Values:
Learning and Enjoyment
We provide opportunities to imagine, create and build with head, hands, and heart.
We help students learn for personal fulfillment and enjoyment.
We embrace students of all ages, backgrounds, and abilities.
Integrity and Excellence
We hold ourselves accountable to the highest standards of excellence.
We conduct ourselves with honesty, fairness, and integrity.
Community and Inclusion
We value and promote inclusivity, diversity, and equity.
We maintain an open and welcoming environment, where all who enter are treated with dignity and respect.
We are interconnected through high regard for each other as colleagues, partners, teachers, learners, and neighbors.
Continuity and Change
We are respectful stewards of our historical role in shaping education.
We adapt our mission and programs over time, keeping our work relevant and contemporary.
Summary/Objective
The Administrative & Development Associate is an enthusiastic, self-starting team player who reports to and provides administrative support to the Director of Development & Communication. The Associate collaborates with other staff members to play a key role in the success of the school’s year-round administrative, development, communications, and marketing efforts. The Associate supports administrative and development operations; manages our donor database and gift processing; provides basic bookkeeping, financial reporting, and general office support; and supports communications, outreach, and fundraising campaigns. This position provides many opportunities for networking, skill-building, and professional development.
Duties/Responsibilities:
Provide general administrative support to ensure the continuous, efficient, and smooth operation of the Development and Communications team and the administrative office.
Support development/communications plans and strategies.
Development Responsibilities:
Work with Director of Development and Communications to develop and implement donor cultivation, engagement, and solicitation strategies.
Support annual and ongoing fundraising plans, including assisting with annual mailings, donor events, and communications.
Keep fundraising database up to date, including data entry, updates, and reporting.
Maintain timely gift processing and report generation.
Prepare and issue acknowledgment letters, stewardship letters, and other donor correspondence.
Attend and report back on relevant trainings and networking opportunities to build skills and understanding of the field.
Administrative Resposibilities:
Perform basic bookkeeping: record revenue and expenses, store documentation, send and pay bills.
Process basic financial reports and file appropriately.
Collect mail and distribute to staff; send office mail.
Keep administrative, development, and communications files organized and up to date.
Maintain office supplies and equipment, working with appropriate vendors.
Other Responsibilities:
Assist in planning, logistics, and implementation of in-person and virtual fundraising and program events, including small donor events, house parties, gala, artists’ talks, exhibitions, family craft days.
Help steward an internal culture of philanthropy and mutual support, including through staff meetings and support.
Participate in team and all-staff meetings and contribute to overall positive organizational culture.
Other duties as assigned.
Physical Requirements:
Must be able to lift 50 pounds at times.
Must be able to travel.
Prolonged periods of standing, walking, and ability to maneuver over uneven terrain during photoshoots.
Prolonged periods of sitting at a desk and working on a computer.
Must be able to climb stairs.
Other duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
In-Office, Remote and Hybrid Work Arrangements Policy
Based on the essential functions of this position, we are unable to accommodate a remote and hybrid work arrangement. This position must work in-office.
Qualifications & Skills
We hope for a combination of the following. Candidates need not fulfill every item, but we will weigh all these factors in our hiring decision.
EXPERIENCE
Demonstrated experience with customer service and ability to work and communicate well with stakeholders from diverse backgrounds.
Experience using Microsoft Office Suite, Quickbooks Online, and Mailchimp. (Adobe experience a plus).
Database experience (prior work with a fundraising database is a big plus)
ATTRIBUTES
Ability to work independently, collaboratively, and reliably.
Positive outlook and problem-solving attitude.
Exceptional attention to detail. Excellent time management and organizational skills.
Excellent written, verbal, and interpersonal communication skills.
A proactive approach and outcome-focused mindset, flexible and focused on solutions.
Demonstrated experience with racial equity transformation in organizations or community efforts.
Comfort with technology, eagerness to learn, and ability to adapt to new software and systems.
The highest ethical standards and discretion.
Strong commitment to the Eliot School’s mission of inspiring lifelong learning in craft and creativity for all .
The Eliot School seeks to contribute to a more just and equal world. As we design our programs and spaces to pursue equity, we are currently asking ourselves: How do all parts of our school enact our mission to inspire lifelong learning in craft and creativity for all? This position works with organizational leadership to develop and implement long-term vision and present-day program implementation based on a commitment to racial equity.
ADDITIONAL QUALIFICATIONS
Experience planning events
Bilingual fluency a plus: Spanish, Mandarin, etc.
Some evening and weekend work required, balanced by comp time.
Accurate, detail-oriented, able to meet deadlines.
Salary & Benefits:
Salary commensurate with experience, $40,000–$44,000 full-time. Health insurance; employer match for 401K retirement plan; family & medical leave; professional development allowance; discount on classes. This full-time position offers the option to construct a flexible schedule. It requires some evening and weekend hours depending on programs.
To Apply:
To support our equitable hiring practice, please fill out this survey and follow the code instructions. This is designed to ensure a fair playing field for all candidates: https://www.surveymonkey.com/r/35C7NWJ
Send resume and cover letter to Angela Lett, Director of Development & Communications at
development@eliotschool.org with “Administrative & Development Associate” in the subject line.
Please, no phone calls.
University of California Office of the President
Oakland, CA, USA
Administrative Officer - Hybrid
Location: OaklandFull Time
Job ID: 51328
Job Posting
For UCOP internal applicants, please login to the internal candidate gateway at: https://jobs.ucop.edu/
UC OFFICE OF THE PRESIDENT
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. https://www.ucop.edu/about
Department Overview Graduate, Undergraduate and Equity Affairs (GUEA) provides leadership and support for efforts that advance UC equity and inclusion, that promote access to and successful completion of baccalaureate and graduate degrees, and that help to provide an exemplary student academic experience.
Position Summary Involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.
Key Responsibilities
• 60% Business/Administrative Operations: Manages, plans and administers a wide range of administrative operations. Develops and implements unit practices and strategies for greater unit efficiency and impact. Provides executive level support for unit executive director to facilitate work with key collaborators (Council of Graduate deans, business school deans, UCOP colleagues/leadership, principal staff across the system and others) in advancing critical systemwide graduate education initiatives, policies and efforts. Also performs advanced unit administrative duties. Position manages and coordinates special events as well as provides organizational support, including scheduling and meeting preparation. Position must maintain confidentiality regarding a range of sensitive areas/issues, including represented students/personnel, unionization and bargaining related matters. Responsible for correspondence, document review/editing in addition to assisting in the design and drafting of organizational website content; newsletters and other communication as appropriate on behalf of the unit/executive director. Provides input into non-technical portions of grant and contract proposals. Performs advanced administrative functions to support established faculty grant and academic preparation programs, UC pathways initiatives and other pathways programs. Calculates, monitors and manages deliverable deadlines. Project management including securing appropriate experts, contributors and data/information as necessary.
• 20% Database coordinator: Responsible for data collection, analysis and reporting. Under the direction of the AO4, responsible for management of various databases for the unit such as the UC-HBCU database, UC-HSI DDI database, proposal Central grants database. Supports the AO4 in developing and maintaining databases critical for systemwide initiatives and efforts. Analyzes database effectiveness, uses and report design.
• 15% Financial and IT management: Responsibilities include budgetary and financial management. Provides extensive analytical budgetary support to AO4 in addressing highly complex financial/budgetary needs for current and evolving initiatives and funding resources. Primary responsibility for analyzing, assessing, coordinating the unit's computing services needs (e.g. software, hardware, database systems, cloud storage). Facilitates resolution of IT and facilities issues for unit efficiency. Serves as unit liaison for IT needs and issue resolution.
• 5% Other duties as assigned.
Experience Required Qualifications
• Minimum of 5 years of related work experience.
Skills and Abilities Required Qualifications
• Excellent organizational skills, ability to manage projects and multiple assignments with ongoing demanding timelines. • Ability to use sound judgment in responding to issues and concerns. • Interpersonal skills including verbal and written communication, active listening, critical thinking, and persuasiveness skills. • Solid knowledge of common University-specific computer application programs. • Ability to use discretion and maintain confidentiality. • Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, website design, accounting, and contracts and grants regulations and guidelines. • Demonstrated database experience (Access or similar) • Thorough knowledge of financial analysis and reporting techniques. • Demonstrated commitment to principles of diversity, equity and inclusion in higher education and the workplace. • Proficient in Microsoft Excel.
Preferred Qualifications
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management. • Ability to collect, review, synthesize, organize and format large amounts of data and other material. • Strong skills in short-term planning, analysis, problem- solving, and customer service. • Experience with or knowledge of graduate studies. • Advanced internet research experience and skills.
Education Required Qualifications
• Bachelor's degree in related area and / or equivalent experience / training
Job Title Administrative Officer 3
Job Code 007377
Salary Grade Grade 22
Payscale: $90,000 - $104,400
Full Salary Range: $74,300 - $134,500
The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
The position will be open until filled.
CONDITIONS OF EMPLOYMENT
Background Check Process: Successful completion of a background check is required for this critical position. https://www.ucop.edu/local-human-resources/manager-resources/hiring-process/background-checks.html
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. https://www.ucop.edu/safety-and-loss-prevention/environmental/program-resources/uc-smoke-free/uc-smoke-tobacco-free.html
August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. https://policy.ucop.edu/doc/5000695/SARS-CoV-2_Covid-19
EEO STATEMENT
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: https://www.ucop.edu/accessibility/index.html or email the Human Resource Department at: epost@ucop.edu.
To apply, visit https://apptrkr.com/4213971
jeid-90cfddc65dee984a8621a41e4f626c0c
Full Time
Administrative Officer - Hybrid
Location: OaklandFull Time
Job ID: 51328
Job Posting
For UCOP internal applicants, please login to the internal candidate gateway at: https://jobs.ucop.edu/
UC OFFICE OF THE PRESIDENT
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. https://www.ucop.edu/about
Department Overview Graduate, Undergraduate and Equity Affairs (GUEA) provides leadership and support for efforts that advance UC equity and inclusion, that promote access to and successful completion of baccalaureate and graduate degrees, and that help to provide an exemplary student academic experience.
Position Summary Involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.
Key Responsibilities
• 60% Business/Administrative Operations: Manages, plans and administers a wide range of administrative operations. Develops and implements unit practices and strategies for greater unit efficiency and impact. Provides executive level support for unit executive director to facilitate work with key collaborators (Council of Graduate deans, business school deans, UCOP colleagues/leadership, principal staff across the system and others) in advancing critical systemwide graduate education initiatives, policies and efforts. Also performs advanced unit administrative duties. Position manages and coordinates special events as well as provides organizational support, including scheduling and meeting preparation. Position must maintain confidentiality regarding a range of sensitive areas/issues, including represented students/personnel, unionization and bargaining related matters. Responsible for correspondence, document review/editing in addition to assisting in the design and drafting of organizational website content; newsletters and other communication as appropriate on behalf of the unit/executive director. Provides input into non-technical portions of grant and contract proposals. Performs advanced administrative functions to support established faculty grant and academic preparation programs, UC pathways initiatives and other pathways programs. Calculates, monitors and manages deliverable deadlines. Project management including securing appropriate experts, contributors and data/information as necessary.
• 20% Database coordinator: Responsible for data collection, analysis and reporting. Under the direction of the AO4, responsible for management of various databases for the unit such as the UC-HBCU database, UC-HSI DDI database, proposal Central grants database. Supports the AO4 in developing and maintaining databases critical for systemwide initiatives and efforts. Analyzes database effectiveness, uses and report design.
• 15% Financial and IT management: Responsibilities include budgetary and financial management. Provides extensive analytical budgetary support to AO4 in addressing highly complex financial/budgetary needs for current and evolving initiatives and funding resources. Primary responsibility for analyzing, assessing, coordinating the unit's computing services needs (e.g. software, hardware, database systems, cloud storage). Facilitates resolution of IT and facilities issues for unit efficiency. Serves as unit liaison for IT needs and issue resolution.
• 5% Other duties as assigned.
Experience Required Qualifications
• Minimum of 5 years of related work experience.
Skills and Abilities Required Qualifications
• Excellent organizational skills, ability to manage projects and multiple assignments with ongoing demanding timelines. • Ability to use sound judgment in responding to issues and concerns. • Interpersonal skills including verbal and written communication, active listening, critical thinking, and persuasiveness skills. • Solid knowledge of common University-specific computer application programs. • Ability to use discretion and maintain confidentiality. • Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, website design, accounting, and contracts and grants regulations and guidelines. • Demonstrated database experience (Access or similar) • Thorough knowledge of financial analysis and reporting techniques. • Demonstrated commitment to principles of diversity, equity and inclusion in higher education and the workplace. • Proficient in Microsoft Excel.
Preferred Qualifications
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management. • Ability to collect, review, synthesize, organize and format large amounts of data and other material. • Strong skills in short-term planning, analysis, problem- solving, and customer service. • Experience with or knowledge of graduate studies. • Advanced internet research experience and skills.
Education Required Qualifications
• Bachelor's degree in related area and / or equivalent experience / training
Job Title Administrative Officer 3
Job Code 007377
Salary Grade Grade 22
Payscale: $90,000 - $104,400
Full Salary Range: $74,300 - $134,500
The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
The position will be open until filled.
CONDITIONS OF EMPLOYMENT
Background Check Process: Successful completion of a background check is required for this critical position. https://www.ucop.edu/local-human-resources/manager-resources/hiring-process/background-checks.html
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. https://www.ucop.edu/safety-and-loss-prevention/environmental/program-resources/uc-smoke-free/uc-smoke-tobacco-free.html
August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. https://policy.ucop.edu/doc/5000695/SARS-CoV-2_Covid-19
EEO STATEMENT
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: https://www.ucop.edu/accessibility/index.html or email the Human Resource Department at: epost@ucop.edu.
To apply, visit https://apptrkr.com/4213971
jeid-90cfddc65dee984a8621a41e4f626c0c
Executive Assistant to the Deans
Job no: 531766
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support
Department: College of Education, Office of the Dean Classification: Executive Support Specialist 2 Appointment Type and Duration: Regular, Ongoing Salary: $18.92 - $28.59 per hour FTE: 1.0
Review of Applications Begins
May 30, 2023; position open until filled
Special Instructions to Applicants
In order to be considered, complete applications must be submitted by the review date and include the following along with the online application:
• A cover letter highlighting how your knowledge, skills, and experience qualify you for each of the requirements, competencies, and if applicable, preferred qualifications outlined in the job posting
• A resume of your professional work experience, education, and any relevant certifications
Department Summary
The COE at the UO is a community of leading researchers and practitioners dedicated to transformational scholarship, integrated teaching, and collaborative practice designed to enhance individual lives and systems within a culture that values diversity and promotes respect and inclusion. The COE is home to 3 academic departments, 14 academic degree programs, 14 research and outreach units, the HEDCO Clinic, and the HEDCO Institute for Evidence-Based Educational Practice. Our goal at the COE is to set our graduates on career-long paths to purposeful, reflective, creative, and meaningful careers; addressing inequity and racial injustice is a thread that runs through our majors and programs while focusing on critical and effective pedagogies.
This position is located in the College of Education's Faculty and Staff Services Office / Office of the Dean. The office is the central administrative unit for the college. Functions of the College's central administrative unit have an effect on the entire college as well as external alumni, donors and community partners.
For more information about the College of Education (COE) please visit: https://education.uoregon.edu/
Position Summary
The Executive Assistant to the Deans is a key administrative role within the College of Education's Faculty and Staff Services Office / Office of the Dean. The position provides executive-level administrative support to the Assistant and Associate Deans. The Executive Assistant must have the ability to work independently, anticipate problems, and maintain confidentiality in all matters.
This position has a broad set of responsibilities related to the duties of the executive leadership of the College of Education including serving as the primary contact for all matters related to the Assistant/Associate Deans schedules and activities, drafting and editing correspondence, arranging travel, and working closely with the Faculty and Staff Services Office / Office of the Dean staff and campus partners to support the college's Initiatives.
The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. Members of the Faculty and Student Services Office approach their work with a high level of professionalism and a customer service orientation. The office is a fast-paced environment with frequent interruptions.
This position will also be required to assist with approximately six meetings a year that are in the evenings.
The Executive Assistant is supervised by the Assistant Dean for Administration, Equity and Inclusion.
Minimum Requirements
• One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Professional Competencies
• Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
• Ability to communicate effectively (in writing, in person, on the phone) with individuals from diverse backgrounds and cultures.
• Ability to work collaboratively in a team environment as well as work independently and with minimal supervision.
• Ability to show initiative and confidence in making independent decisions; knowing when and to whom to refer a wide range of problems and inquiries.
• Excellent organizational and record-keeping skills, precise and thorough while processing administrative data.
• High level of interpersonal skills to handle sensitive and confidential situations with demonstrated poise, tact, and diplomacy (maintaining confidentiality when necessary).
• Commitment to promoting and enhancing diversity, equity, and inclusion.
• Proactive customer service skills.
• Ability to understand and follow applicable guidelines, policies, and procedures.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Proofreading/editing skills.
Preferred Qualifications
• Experience working in an institution of higher education.
• Experience using UO Curriculum and Assessment Systems: UO Banner database, or similar CRM databases; Courseleaf or similar; Tk20 or similar.
• Experience with web publishing.
• Experience providing executive support including calendaring and scheduling for an executive, director, or dean.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at mailto:uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the http://studentlife.uoregon.edu/nondiscrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
To apply, visit https://apptrkr.com/4201387
Full Time
Executive Assistant to the Deans
Job no: 531766
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support
Department: College of Education, Office of the Dean Classification: Executive Support Specialist 2 Appointment Type and Duration: Regular, Ongoing Salary: $18.92 - $28.59 per hour FTE: 1.0
Review of Applications Begins
May 30, 2023; position open until filled
Special Instructions to Applicants
In order to be considered, complete applications must be submitted by the review date and include the following along with the online application:
• A cover letter highlighting how your knowledge, skills, and experience qualify you for each of the requirements, competencies, and if applicable, preferred qualifications outlined in the job posting
• A resume of your professional work experience, education, and any relevant certifications
Department Summary
The COE at the UO is a community of leading researchers and practitioners dedicated to transformational scholarship, integrated teaching, and collaborative practice designed to enhance individual lives and systems within a culture that values diversity and promotes respect and inclusion. The COE is home to 3 academic departments, 14 academic degree programs, 14 research and outreach units, the HEDCO Clinic, and the HEDCO Institute for Evidence-Based Educational Practice. Our goal at the COE is to set our graduates on career-long paths to purposeful, reflective, creative, and meaningful careers; addressing inequity and racial injustice is a thread that runs through our majors and programs while focusing on critical and effective pedagogies.
This position is located in the College of Education's Faculty and Staff Services Office / Office of the Dean. The office is the central administrative unit for the college. Functions of the College's central administrative unit have an effect on the entire college as well as external alumni, donors and community partners.
For more information about the College of Education (COE) please visit: https://education.uoregon.edu/
Position Summary
The Executive Assistant to the Deans is a key administrative role within the College of Education's Faculty and Staff Services Office / Office of the Dean. The position provides executive-level administrative support to the Assistant and Associate Deans. The Executive Assistant must have the ability to work independently, anticipate problems, and maintain confidentiality in all matters.
This position has a broad set of responsibilities related to the duties of the executive leadership of the College of Education including serving as the primary contact for all matters related to the Assistant/Associate Deans schedules and activities, drafting and editing correspondence, arranging travel, and working closely with the Faculty and Staff Services Office / Office of the Dean staff and campus partners to support the college's Initiatives.
The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. Members of the Faculty and Student Services Office approach their work with a high level of professionalism and a customer service orientation. The office is a fast-paced environment with frequent interruptions.
This position will also be required to assist with approximately six meetings a year that are in the evenings.
The Executive Assistant is supervised by the Assistant Dean for Administration, Equity and Inclusion.
Minimum Requirements
• One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Professional Competencies
• Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
• Ability to communicate effectively (in writing, in person, on the phone) with individuals from diverse backgrounds and cultures.
• Ability to work collaboratively in a team environment as well as work independently and with minimal supervision.
• Ability to show initiative and confidence in making independent decisions; knowing when and to whom to refer a wide range of problems and inquiries.
• Excellent organizational and record-keeping skills, precise and thorough while processing administrative data.
• High level of interpersonal skills to handle sensitive and confidential situations with demonstrated poise, tact, and diplomacy (maintaining confidentiality when necessary).
• Commitment to promoting and enhancing diversity, equity, and inclusion.
• Proactive customer service skills.
• Ability to understand and follow applicable guidelines, policies, and procedures.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Proofreading/editing skills.
Preferred Qualifications
• Experience working in an institution of higher education.
• Experience using UO Curriculum and Assessment Systems: UO Banner database, or similar CRM databases; Courseleaf or similar; Tk20 or similar.
• Experience with web publishing.
• Experience providing executive support including calendaring and scheduling for an executive, director, or dean.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at mailto:uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the http://studentlife.uoregon.edu/nondiscrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
To apply, visit https://apptrkr.com/4201387
California Lutheran University
Thousand Oaks, CA, United States
Administrative Assistant Position Category: Staff (Non-Exempt) FLSA: Non-exempt FTE: 1 Location: Thousand Oaks University Background: The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity. Basic Function: Under the direction of the Assistant Dean of Students and the Director of Residence Life & Student Conduct, the Administrative Assistant performs a variety of responsible and complex administrative and support functions. Residence Life and Student Conduct, is a part of Student Affairs at California Lutheran University and plays a vital role in the success of the university. Representative Duties: Manages office activities for the Residence Life and Student Conduct staff including direct involvement with answering phone calls and scheduling meetings for the Assistant Dean of Students, Director of Housing Operations, Coordinators, and other staff members. E Works directly with the Director of Housing Operations to ensure housing management system is updated and facilitate room changes when needed. E Performs a variety of administrative and secretarial support duties in support of Residence Life functions including filing, record-keeping, word processing, faxing, and processing information; greets office visitors and provides appropriate direction; screens and directs phone calls; provides basic information and takes messages. E Uses judgment and experience in implementing University housing and student conduct policies, correctly assess University fees verifying system accuracy. E Sensitively communicate policies to students, parents, staff, administrators and faculty and control the release of sensitive information to authorized personnel. E Compiles, reviews, and arranges data; reviews documents, records, lists, tables and other materials for accuracy, completeness and conformance with applicable rules and regulations. E Ensures efficient general operation of office; opens and closes the office. E Supervise and effectively manage student staff employees ensuring proper training, task completion, and dissemination of information and office projects. E Performs and handles a variety of administrative office details, such as travel coordination, office supplies, equipment purchases, equipment repair, and personnel document preparation; manages and maintains various calendars; arranges and schedules a variety of meetings and appointments. E Coordinates communication between the Assistant Dean of Students, staff and students, the public and campus officials; coordinates communications and activities with other education institutions, vendors, and outside organizations. E Works with Residence Life staff to manage and analyze graduate housing data, coordinate international student arrival; works with and communicates effectively with graduate admissions staff. E Provides information and responds to requests for information from students, parents, staff, and faculty regarding issues, programs, policies, procedures and regulations; resolves issues and complaints with confidentiality, tact, sensitivity, and expedites referrals to appropriate responsible party for resolution; responds to requests for information from students, staff and the general public regarding University programs, policies, procedures and regulations. E Operates standard office equipment including a personal computer, calculator, fax machine, copier, printer, and other related peripheral equipment. E Types and edits a wide variety of material such as correspondence, reports, forms, memoranda and other documents as assigned by the position. Maintains a variety of records, logs and files including information of a confidential nature; maintains confidentiality of information and records; compiles information and data for reports and assist in the preparation of reports. E Assists with special projects as assigned. Performs other administrative duties as assigned. E = Essential Duties Knowledge Of: Modern office practices, procedures, and equipment Record-keeping, filing, and information organizing techniques Interpersonal skills using tact, patience and courtesy Word processing, spreadsheet, database, presentation, and other relevant software applications, including Microsoft Word, Excel, PowerPoint, and Outlook Correct English usage, grammar, spelling, punctuation and vocabulary Public relations and customer service techniques Basic event planning Ability To: Perform administrative support and clerical duties Operate a computer terminal to enter data, maintain records and conduct word processing Coordinate, organize, and oversee office activities Type, keyboard, and/or enter data at a speed necessary for successful job performance Maintain spreadsheets and files with minimal errors Compose correspondence and written materials Prepare reports by gathering and organizing data from a variety of sources Work confidentially with discretion Meet schedules and deadlines by prioritizing work Make arithmetic calculations quickly and accurately Communicate clearly and concisely, both orally and in writing Learn policies, procedures and regulations and apply to specific situations Answer telephone and greet the public courteously Determine appropriate action within clearly defined guidelines Schedule and coordinate meetings, conferences and appointments Relay messages, and screen and route calls and visitors Establish and maintain cooperative and effective working relationships with others Identify policies or procedures that are ineffective and develop new polices and procedure to enhance program or office operations Work effectively with frequent interruptions Understand and follow oral and written directions Minimum Qualifications: Any combination equivalent to: two years of college-level coursework and two years of administrative support experience. Preferred Qualifications: Prior experience as an administrative assistant in a non-profit, corporate, higher education Licenses and Other Requirements: None Physical Abilities: Working Environment: Busy office environment; subject to frequent interruptions. Posting Number: Staff002492022 Number of Vacancies: 1 Desired Start Date: 06/12/2023 Position End Date: Open Date: 05/17/2023 Close Date: 5/31/2023 Open Until Filled: No Application Procedure/Special Instructions: To apply, visit https://careers.callutheran.edu/postings/10725 California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University’s policies, procedures, and processes. Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation. jeid-9cad62dfaeb2b34b889d7d8b907b2452
Full Time
Administrative Assistant Position Category: Staff (Non-Exempt) FLSA: Non-exempt FTE: 1 Location: Thousand Oaks University Background: The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity. Basic Function: Under the direction of the Assistant Dean of Students and the Director of Residence Life & Student Conduct, the Administrative Assistant performs a variety of responsible and complex administrative and support functions. Residence Life and Student Conduct, is a part of Student Affairs at California Lutheran University and plays a vital role in the success of the university. Representative Duties: Manages office activities for the Residence Life and Student Conduct staff including direct involvement with answering phone calls and scheduling meetings for the Assistant Dean of Students, Director of Housing Operations, Coordinators, and other staff members. E Works directly with the Director of Housing Operations to ensure housing management system is updated and facilitate room changes when needed. E Performs a variety of administrative and secretarial support duties in support of Residence Life functions including filing, record-keeping, word processing, faxing, and processing information; greets office visitors and provides appropriate direction; screens and directs phone calls; provides basic information and takes messages. E Uses judgment and experience in implementing University housing and student conduct policies, correctly assess University fees verifying system accuracy. E Sensitively communicate policies to students, parents, staff, administrators and faculty and control the release of sensitive information to authorized personnel. E Compiles, reviews, and arranges data; reviews documents, records, lists, tables and other materials for accuracy, completeness and conformance with applicable rules and regulations. E Ensures efficient general operation of office; opens and closes the office. E Supervise and effectively manage student staff employees ensuring proper training, task completion, and dissemination of information and office projects. E Performs and handles a variety of administrative office details, such as travel coordination, office supplies, equipment purchases, equipment repair, and personnel document preparation; manages and maintains various calendars; arranges and schedules a variety of meetings and appointments. E Coordinates communication between the Assistant Dean of Students, staff and students, the public and campus officials; coordinates communications and activities with other education institutions, vendors, and outside organizations. E Works with Residence Life staff to manage and analyze graduate housing data, coordinate international student arrival; works with and communicates effectively with graduate admissions staff. E Provides information and responds to requests for information from students, parents, staff, and faculty regarding issues, programs, policies, procedures and regulations; resolves issues and complaints with confidentiality, tact, sensitivity, and expedites referrals to appropriate responsible party for resolution; responds to requests for information from students, staff and the general public regarding University programs, policies, procedures and regulations. E Operates standard office equipment including a personal computer, calculator, fax machine, copier, printer, and other related peripheral equipment. E Types and edits a wide variety of material such as correspondence, reports, forms, memoranda and other documents as assigned by the position. Maintains a variety of records, logs and files including information of a confidential nature; maintains confidentiality of information and records; compiles information and data for reports and assist in the preparation of reports. E Assists with special projects as assigned. Performs other administrative duties as assigned. E = Essential Duties Knowledge Of: Modern office practices, procedures, and equipment Record-keeping, filing, and information organizing techniques Interpersonal skills using tact, patience and courtesy Word processing, spreadsheet, database, presentation, and other relevant software applications, including Microsoft Word, Excel, PowerPoint, and Outlook Correct English usage, grammar, spelling, punctuation and vocabulary Public relations and customer service techniques Basic event planning Ability To: Perform administrative support and clerical duties Operate a computer terminal to enter data, maintain records and conduct word processing Coordinate, organize, and oversee office activities Type, keyboard, and/or enter data at a speed necessary for successful job performance Maintain spreadsheets and files with minimal errors Compose correspondence and written materials Prepare reports by gathering and organizing data from a variety of sources Work confidentially with discretion Meet schedules and deadlines by prioritizing work Make arithmetic calculations quickly and accurately Communicate clearly and concisely, both orally and in writing Learn policies, procedures and regulations and apply to specific situations Answer telephone and greet the public courteously Determine appropriate action within clearly defined guidelines Schedule and coordinate meetings, conferences and appointments Relay messages, and screen and route calls and visitors Establish and maintain cooperative and effective working relationships with others Identify policies or procedures that are ineffective and develop new polices and procedure to enhance program or office operations Work effectively with frequent interruptions Understand and follow oral and written directions Minimum Qualifications: Any combination equivalent to: two years of college-level coursework and two years of administrative support experience. Preferred Qualifications: Prior experience as an administrative assistant in a non-profit, corporate, higher education Licenses and Other Requirements: None Physical Abilities: Working Environment: Busy office environment; subject to frequent interruptions. Posting Number: Staff002492022 Number of Vacancies: 1 Desired Start Date: 06/12/2023 Position End Date: Open Date: 05/17/2023 Close Date: 5/31/2023 Open Until Filled: No Application Procedure/Special Instructions: To apply, visit https://careers.callutheran.edu/postings/10725 California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University’s policies, procedures, and processes. Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation. jeid-9cad62dfaeb2b34b889d7d8b907b2452
Senior Administrative Assistant
Job Family: Secretarial Effective Date: 4/18/2023 81112BR * Job Summary: Provides administrative support and oversight to department.
Position Focus: Reporting directly to the Associate Director of Finance and Administration, the Senior Administrative Assistant (SAA) provides support for both the Director and Associate Director of The Yale Institute for Biospheric Studies, the Director & Assistant Director of Finance & Administration, Financial Assistant and Associate Communications Officer. This position manages administrative support, events, travel arrangements, summer undergraduate housing, and will also take part in other projects and new initiatives in the institute. Working collaboratively as part of a team, the SAA works with colleagues in and across the Institute, other University departments, students, faculty, and external advisory board members. The SAA handles confidential information, balances ongoing workflow with time-sensitive and emergent situations, and triages escalation.
Note: Non-standard workweek with occasional evening hours and occasional weekend hours required.
* A cover letter and resume must be included with application in order to be considered.
Principal Responsibilities:
1.Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.
2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements.
3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work.
4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports.
5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail.
6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material.
7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Required Education and Experience:
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an associate degree; or little or no work experience and a bachelor’s degree in a related field; or an equivalent combination of experience and education.
Skills & Abilities:
1. Must have event planning experience. 2. Proven ability to be a resourceful and an independent problem solver. Ability to react quickly and have composure under pressure. Demonstrated commitment to a high level of customer service. 3. Strong organizational skills with the demonstrated ability to prioritize work, recognize and set urgent priorities, take necessary steps to resolve expeditiously and efficiently and timely escalation as needed. 4. Excellent written and oral communication skills and strong attention to detail. Excellent computer skills including Excel, Microsoft Office, and Teams. Strong experience using Social Tables a plus. 5. Strong interpersonal skills, including the ability to interact well with students, international trainees and visitors, faculty, and staff. Ability to function effectively as a team member and work with a wide variety of constituents.
Required Licenses or Certifications: Must possess a valid driver’s license
Physical Requirements: Ability to lift 40 lbs. or more
If interested, please apply: https://apptrkr.com/4193783
Full Time
Senior Administrative Assistant
Job Family: Secretarial Effective Date: 4/18/2023 81112BR * Job Summary: Provides administrative support and oversight to department.
Position Focus: Reporting directly to the Associate Director of Finance and Administration, the Senior Administrative Assistant (SAA) provides support for both the Director and Associate Director of The Yale Institute for Biospheric Studies, the Director & Assistant Director of Finance & Administration, Financial Assistant and Associate Communications Officer. This position manages administrative support, events, travel arrangements, summer undergraduate housing, and will also take part in other projects and new initiatives in the institute. Working collaboratively as part of a team, the SAA works with colleagues in and across the Institute, other University departments, students, faculty, and external advisory board members. The SAA handles confidential information, balances ongoing workflow with time-sensitive and emergent situations, and triages escalation.
Note: Non-standard workweek with occasional evening hours and occasional weekend hours required.
* A cover letter and resume must be included with application in order to be considered.
Principal Responsibilities:
1.Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.
2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements.
3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work.
4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports.
5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail.
6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material.
7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Required Education and Experience:
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an associate degree; or little or no work experience and a bachelor’s degree in a related field; or an equivalent combination of experience and education.
Skills & Abilities:
1. Must have event planning experience. 2. Proven ability to be a resourceful and an independent problem solver. Ability to react quickly and have composure under pressure. Demonstrated commitment to a high level of customer service. 3. Strong organizational skills with the demonstrated ability to prioritize work, recognize and set urgent priorities, take necessary steps to resolve expeditiously and efficiently and timely escalation as needed. 4. Excellent written and oral communication skills and strong attention to detail. Excellent computer skills including Excel, Microsoft Office, and Teams. Strong experience using Social Tables a plus. 5. Strong interpersonal skills, including the ability to interact well with students, international trainees and visitors, faculty, and staff. Ability to function effectively as a team member and work with a wide variety of constituents.
Required Licenses or Certifications: Must possess a valid driver’s license
Physical Requirements: Ability to lift 40 lbs. or more
If interested, please apply: https://apptrkr.com/4193783
Research Administrative Coordinator
Job no: 531718
Work type: Officer of Administration
Location: Eugene, OR
Categories: Accounting/Finance, Administrative/Professional, Administrative/Office Support, Research/Scientific/Grants
Department: Provost's Administrative Services Team (PAST) Appointment Type and Duration: Regular, Ongoing Salary: $57,200 - $65,000 per year Compensation Band: OS-OA06-Fiscal Year 2022-2023 FTE: 1.0
Application Review Begins
May 17, 2023; position open until filled
Special Instructions to Applicants
Please include an updated resume with your UO application.
Department Summary
The University of Oregon is in the process of creating a shared services model for human resources across many areas of our campus. The Provost's Administrative Shared Services Team (PAST), a new shared service unit within the Office of the Provost (OtP) portfolio.
The Office of the Provost (OtP) upholds, provides leadership on, and carries out the academic mission of the University. In service to this mission, OtP promotes and sustains the highest standards in teaching, research, and service; fosters and advocates for faculty; promotes a respectful work environment, equity and inclusion, and a family-friendly workplace; supports and coordinates matters that pertain to faculty and academics, including hiring, retention, promotion, and tenure processes; and advances university outreach to the community, academic extension, and internationalization.
Within the Office of the Provost, the Provost's Administrative Services Team (PAST) will provide business and administrative services within the Office of the Provost's portfolio. PAST provides high-quality service to a diversity of units in the Office of the Provost, in the areas of: human resources, budget and finance, payroll, purchasing, contracting, travel, accounts payable/receivable, and grants management. PAST will ultimately provide administrative services for several organizations within the OtP portfolio including, for example, Division of Global Engagement; Environment Initiative; Jordan Schnitzer Museum of Art; Museum of Natural and Cultural History; Office of the Provost; Sport and Wellness Initiative; Undergraduate Education and Student Success; and University Libraries.
The units supported by PAST constitute a large business enterprise consisting of more than 1,500 employees and total operating expenditures of more than $73.5 million, all funds. PAST itself is projected to have an estimated 16 FTE.
Position Summary
The research administrative coordinator is a detail-oriented, adaptable, organized, and communicative individual that advises Principal Investigators and researching's in preparing grant proposals and maintaining post-award grant/contract accountability and compliance, in accordance with funding agency award agreements, university policy, and general accounting principles and procedures.
The position interprets federal/state guidelines and requirements and provides support in adhering to legal, policy, and technical requirements. Using the Banner Financial System and Excel includes maintaining shared ledgers for grants funds, cost share funds, matching funds (external and internal), and other related research funds.
This position will evaluate and approve purchase requisitions, place orders, process invoice payments, journal vouchers, Personal Services Contracts, and travel reimbursements. The position will verify the accuracy of receipts and expense claims, and review account files to ensure audit trail requirements are met. The position will assist faculty and staff as needed with completing travel requests and expense reports through the University's Concur travel system and ensures compliance with sponsor, IRS, State, and UO policies.
Minimum Requirements
• Associate's Degree in Accounting, Finance, or other related field.
• Two years of progressively responsible experience in business, finance, or compliance administration, including experience with project planning.
• An equivalent combination of education and experience.
Professional Competencies
• Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service and professionalism.
• Demonstrated ability to meet deadlines, anticipate needs, prioritize multiple tasks and follow through on tasks to completion.
• Use independent judgment and problem-solving skills to research and resolve questions about grant preparation or post-award management of sponsored projects, and provide compliant solutions.
• Strong organizational and analytical skills with close attention to detail.
• Ability to communicate effectively, including in writing, with various constituents.
• Demonstrated ability to engage with those of other cultures or backgrounds as well as to develop knowledge of and respect for those from a broad array of cultures and backgrounds.
• Commitment to promoting and enhancing diversity.
• Ability to work independently and collaboratively in a team environment.
• Experience with Microsoft Office, Adobe Acrobat, and Financial Information Systems (such as BANNER).
Preferred Qualifications
• A Bachelor's degree in Accounting, Finance or other related field.
• Two (2) years of experience providing business or research administration.
• Knowledge of governmental and granting agency regulations pertaining to grants and contracts, and to make recommendations to Principal Investigators to ensure compliance.
• Experience in developing, editing, and reviewing grant proposals and budgets for adherence to Federal, State, Sponsor, and University regulations.
• One or more years of experience managing research or grants in higher education, a research organization, or a related environment.
• Experience with project planning.
• Experience with budget and financial management.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background inquiry.
University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at mailto:uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the http://studentlife.uoregon.edu/nondiscrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
To apply, visit https://apptrkr.com/4173129
Full Time
Research Administrative Coordinator
Job no: 531718
Work type: Officer of Administration
Location: Eugene, OR
Categories: Accounting/Finance, Administrative/Professional, Administrative/Office Support, Research/Scientific/Grants
Department: Provost's Administrative Services Team (PAST) Appointment Type and Duration: Regular, Ongoing Salary: $57,200 - $65,000 per year Compensation Band: OS-OA06-Fiscal Year 2022-2023 FTE: 1.0
Application Review Begins
May 17, 2023; position open until filled
Special Instructions to Applicants
Please include an updated resume with your UO application.
Department Summary
The University of Oregon is in the process of creating a shared services model for human resources across many areas of our campus. The Provost's Administrative Shared Services Team (PAST), a new shared service unit within the Office of the Provost (OtP) portfolio.
The Office of the Provost (OtP) upholds, provides leadership on, and carries out the academic mission of the University. In service to this mission, OtP promotes and sustains the highest standards in teaching, research, and service; fosters and advocates for faculty; promotes a respectful work environment, equity and inclusion, and a family-friendly workplace; supports and coordinates matters that pertain to faculty and academics, including hiring, retention, promotion, and tenure processes; and advances university outreach to the community, academic extension, and internationalization.
Within the Office of the Provost, the Provost's Administrative Services Team (PAST) will provide business and administrative services within the Office of the Provost's portfolio. PAST provides high-quality service to a diversity of units in the Office of the Provost, in the areas of: human resources, budget and finance, payroll, purchasing, contracting, travel, accounts payable/receivable, and grants management. PAST will ultimately provide administrative services for several organizations within the OtP portfolio including, for example, Division of Global Engagement; Environment Initiative; Jordan Schnitzer Museum of Art; Museum of Natural and Cultural History; Office of the Provost; Sport and Wellness Initiative; Undergraduate Education and Student Success; and University Libraries.
The units supported by PAST constitute a large business enterprise consisting of more than 1,500 employees and total operating expenditures of more than $73.5 million, all funds. PAST itself is projected to have an estimated 16 FTE.
Position Summary
The research administrative coordinator is a detail-oriented, adaptable, organized, and communicative individual that advises Principal Investigators and researching's in preparing grant proposals and maintaining post-award grant/contract accountability and compliance, in accordance with funding agency award agreements, university policy, and general accounting principles and procedures.
The position interprets federal/state guidelines and requirements and provides support in adhering to legal, policy, and technical requirements. Using the Banner Financial System and Excel includes maintaining shared ledgers for grants funds, cost share funds, matching funds (external and internal), and other related research funds.
This position will evaluate and approve purchase requisitions, place orders, process invoice payments, journal vouchers, Personal Services Contracts, and travel reimbursements. The position will verify the accuracy of receipts and expense claims, and review account files to ensure audit trail requirements are met. The position will assist faculty and staff as needed with completing travel requests and expense reports through the University's Concur travel system and ensures compliance with sponsor, IRS, State, and UO policies.
Minimum Requirements
• Associate's Degree in Accounting, Finance, or other related field.
• Two years of progressively responsible experience in business, finance, or compliance administration, including experience with project planning.
• An equivalent combination of education and experience.
Professional Competencies
• Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service and professionalism.
• Demonstrated ability to meet deadlines, anticipate needs, prioritize multiple tasks and follow through on tasks to completion.
• Use independent judgment and problem-solving skills to research and resolve questions about grant preparation or post-award management of sponsored projects, and provide compliant solutions.
• Strong organizational and analytical skills with close attention to detail.
• Ability to communicate effectively, including in writing, with various constituents.
• Demonstrated ability to engage with those of other cultures or backgrounds as well as to develop knowledge of and respect for those from a broad array of cultures and backgrounds.
• Commitment to promoting and enhancing diversity.
• Ability to work independently and collaboratively in a team environment.
• Experience with Microsoft Office, Adobe Acrobat, and Financial Information Systems (such as BANNER).
Preferred Qualifications
• A Bachelor's degree in Accounting, Finance or other related field.
• Two (2) years of experience providing business or research administration.
• Knowledge of governmental and granting agency regulations pertaining to grants and contracts, and to make recommendations to Principal Investigators to ensure compliance.
• Experience in developing, editing, and reviewing grant proposals and budgets for adherence to Federal, State, Sponsor, and University regulations.
• One or more years of experience managing research or grants in higher education, a research organization, or a related environment.
• Experience with project planning.
• Experience with budget and financial management.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background inquiry.
University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at mailto:uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the http://studentlife.uoregon.edu/nondiscrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
To apply, visit https://apptrkr.com/4173129
Events and Forensics Operations Coordinator
Job no: 531708
Work type: Officer of Administration
Location: Eugene, OR
Categories: Accounting/Finance, Administrative/Professional, Administrative/Office Support, Business Administration/Management, Communications/Public Relations/Marketing, Diversity, Equity, and Inclusion
Department: Clarks Honors College Appointment Type and Duration: Regular, Ongoing Salary: $50,000 - $60,000 per year Compensation Band: OS-OA05-Fiscal Year 2022-2023 FTE: 1.0
Application Review Begins
May 18, 2023; position open until filled
Special Instructions to Applicants
To ensure consideration, please upload the following with your online application:
• Cover letter which expresses your interest in the position and fully articulates how you meet the minimum qualifications, professional competencies, and any preferred qualifications you may have
• Current resume
Department Summary
The Robert D. Clark Honors College is a liberal arts honors college of roughly 1,200 students within the University of Oregon. Founded in 1960, it is one of the oldest public university honors colleges in the United States. The College features a newly restructured curriculum that provides students with a strong interdisciplinary foundation in the liberal arts. Courses are capped at 19 students, allowing for vibrant intellectual discussions and faculty-student interaction. The UO Forensics program, administratively housed in the Clark Honors College welcomes students of every background interested in developing their oral advocacy capabilities through instruction and active forensics competition.
Position Summary
The CHC Events and Forensics Operations Coordinator is a full-time position that works in collaboration with the CHC Director of Alumni and Community Engagement and the Director of Forensics to plan, organize and produce a broad spectrum of events throughout the academic year for the Clark Honors College and supports the UO Forensics and Mock Trial teams (including organizing tournaments on campus and some travel to off-campus tournaments). Functions are largely executed in a self-directed environment, and candidates must demonstrate sound judgment, a proactive attitude, strong organizational and time-management skills, a high level of attention to detail, and an aptitude for problem-solving and creative thinking. This position will require you to implement program and institutional rules and monitor student compliance. Weekend and evening work will be required to ensure that all program needs are met.
Special Requirement: This position will require a valid driver's license and the ability to obtain UO Driver's Certification.
Minimum Requirements
• Bachelor's degree PLUS three years of progressively responsible experience in event planning and operations OR five years of progressively responsible experience in event planning and operations.
• Experience working with a diverse population of customers, students, or clients.
Professional Competencies
• Experience in travel and event planning and logistics, including organizing and communicating effectively with stakeholders and customers.
• Demonstrated competence using Office 365 applications, including Word, Excel, Teams, and OneDrive.
• Strong professional judgment, able to implement program and institutional rules and monitor compliance.
• Project management skills, including managing projects with 6- to 12-month lead times, and the ability to prioritize and meet deadlines to keep projects on track.
• Must be a strategic thinker, and team player, and possess strong communication skills.
• Ability to use independent judgment.
• Ability to work and communicate clearly and effectively with a wide range of individuals, from diverse backgrounds.
• Administrative skills and the ability to motivate staff and alumni volunteers to achieve administrative goals.
Preferred Qualifications
• Experience supporting students in developing oral advocacy and evaluating the effectiveness of those communications.
• At least two years of previous experience being the lead in organizing, orchestrating, and implementing events, including remote events using Zoom or other platforms.
• Experience developing and executing event budgets.
• Experience working with Adobe InDesign and other Adobe Suite products.
• Experience working in a large organization or institution, including working across various areas and departments.
• Experience, training, or certification in equity and inclusion best practices.
• CPR certification.
• Successful participation in forensics competition within the last 10 years.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background inquiry.
University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at mailto:uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the http://studentlife.uoregon.edu/nondiscrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
To apply, visit https://apptrkr.com/4169103
Full Time
Events and Forensics Operations Coordinator
Job no: 531708
Work type: Officer of Administration
Location: Eugene, OR
Categories: Accounting/Finance, Administrative/Professional, Administrative/Office Support, Business Administration/Management, Communications/Public Relations/Marketing, Diversity, Equity, and Inclusion
Department: Clarks Honors College Appointment Type and Duration: Regular, Ongoing Salary: $50,000 - $60,000 per year Compensation Band: OS-OA05-Fiscal Year 2022-2023 FTE: 1.0
Application Review Begins
May 18, 2023; position open until filled
Special Instructions to Applicants
To ensure consideration, please upload the following with your online application:
• Cover letter which expresses your interest in the position and fully articulates how you meet the minimum qualifications, professional competencies, and any preferred qualifications you may have
• Current resume
Department Summary
The Robert D. Clark Honors College is a liberal arts honors college of roughly 1,200 students within the University of Oregon. Founded in 1960, it is one of the oldest public university honors colleges in the United States. The College features a newly restructured curriculum that provides students with a strong interdisciplinary foundation in the liberal arts. Courses are capped at 19 students, allowing for vibrant intellectual discussions and faculty-student interaction. The UO Forensics program, administratively housed in the Clark Honors College welcomes students of every background interested in developing their oral advocacy capabilities through instruction and active forensics competition.
Position Summary
The CHC Events and Forensics Operations Coordinator is a full-time position that works in collaboration with the CHC Director of Alumni and Community Engagement and the Director of Forensics to plan, organize and produce a broad spectrum of events throughout the academic year for the Clark Honors College and supports the UO Forensics and Mock Trial teams (including organizing tournaments on campus and some travel to off-campus tournaments). Functions are largely executed in a self-directed environment, and candidates must demonstrate sound judgment, a proactive attitude, strong organizational and time-management skills, a high level of attention to detail, and an aptitude for problem-solving and creative thinking. This position will require you to implement program and institutional rules and monitor student compliance. Weekend and evening work will be required to ensure that all program needs are met.
Special Requirement: This position will require a valid driver's license and the ability to obtain UO Driver's Certification.
Minimum Requirements
• Bachelor's degree PLUS three years of progressively responsible experience in event planning and operations OR five years of progressively responsible experience in event planning and operations.
• Experience working with a diverse population of customers, students, or clients.
Professional Competencies
• Experience in travel and event planning and logistics, including organizing and communicating effectively with stakeholders and customers.
• Demonstrated competence using Office 365 applications, including Word, Excel, Teams, and OneDrive.
• Strong professional judgment, able to implement program and institutional rules and monitor compliance.
• Project management skills, including managing projects with 6- to 12-month lead times, and the ability to prioritize and meet deadlines to keep projects on track.
• Must be a strategic thinker, and team player, and possess strong communication skills.
• Ability to use independent judgment.
• Ability to work and communicate clearly and effectively with a wide range of individuals, from diverse backgrounds.
• Administrative skills and the ability to motivate staff and alumni volunteers to achieve administrative goals.
Preferred Qualifications
• Experience supporting students in developing oral advocacy and evaluating the effectiveness of those communications.
• At least two years of previous experience being the lead in organizing, orchestrating, and implementing events, including remote events using Zoom or other platforms.
• Experience developing and executing event budgets.
• Experience working with Adobe InDesign and other Adobe Suite products.
• Experience working in a large organization or institution, including working across various areas and departments.
• Experience, training, or certification in equity and inclusion best practices.
• CPR certification.
• Successful participation in forensics competition within the last 10 years.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background inquiry.
University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at mailto:uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the http://studentlife.uoregon.edu/nondiscrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
To apply, visit https://apptrkr.com/4169103
Pennsylvania State University
State College, PA, USA
Administrative Support Assistant 3
The Office for Research and Graduate Education in the College of Agricultural Sciences at https://psu.edu is seeking a dedicated and dynamic Administrative Support Assistant. The Administrative Support Assistant will be a detailed-oriented and organized individual who will provide direct administrative and professional support. This position prefers the successful candidate to be in-person but can be afforded flexibility for a hybrid schedule, as needed. Questions related to flexible work should be directed to the hiring manager during the interview process.
The successful candidate will be responsible for the following:
• Calendar Management for the Associate and Assistant Deans for Research and Graduate Education.
• Graduate Education administration by serving as the primary contact for the Graduate Education administrative team as the liaison between the Graduate Programs and Graduate School staff. Coordinating and managing the college-wide Graduate Education activities to include orientations, workshops, and internal grant and award competitions.
• Research Projects Management by actively participating as a member of the Pennsylvania Agricultural Experiment Station (AES) and serving as the primary team member to assigned research projects and/or academic units.
This individual will be the initial point of contact for the Associate and Assistant Deans in the Office for Research and Graduate Education. Administrative duties will include but are not limited to:
• Answering, screening, directing, and/or processing telephone calls and emails.
• Coordinating and scheduling meetings and activities.
• Interfacing with Directors of Graduate Studies (DGS), Graduate Coordinators, students, faculty, and staff.
• Creating and maintaining files, databases, and reports.
• Composing and editing written communication, correspondence, reports, and presentations.
• Communicating and collaborating with counterparts within the college and/or university, at peer institutions, regional offices, and federal agencies.
• Providing information and/or referring as appropriate.
• Assisting with other administrative tasks.
• Serving as a backup to other staff, as needed.
• Compile and prepare content for updating the college's research and graduate education website.
Education and Experience:
This position will be filled as a level 3 and typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience. Post high school education and additional experience and/or education and competencies are preferred. The successful candidate must be highly motivated, organized, and detail-oriented while having professional written and verbal communication skills, excellent interpersonal skills, and a teachable spirit. The ability to coordinate several projects simultaneously is essential and the willingness to adapt to dynamic situations will be critical. Experience and proficiency in Microsoft Office is required. Familiarity with Penn State systems, such as iTwo, LionPath, Graduate Admissions Decision System (GRADS), Graduate Award Tracking System (GRATS), and Graduate Program Management System (GPMS), is desired. Other skillsets that are preferred are experience in using FileMaker (or other database software with a user interface), and Twitter. Training in these other programs and platforms may be available as needed.
Application Requirements:
Cover Letter and Resume: Both a cover letter and resume must be submitted to be considered for this position.
The following background checks must be successfully completed for this position:
This position will require successful completion of standard background checks.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.
Apply online at https://apptrkr.com/4166125
CAMPUS SECURITY CRIME STATISTICS: For more about safety at Penn State, and to review the Annual Security Report which contains information about crime statistics and other safety and security matters, please go to http://www.police.psu.edu/clery/, which will also provide you with detail on how to request a hard copy of the Annual Security Report.
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Full Time
Administrative Support Assistant 3
The Office for Research and Graduate Education in the College of Agricultural Sciences at https://psu.edu is seeking a dedicated and dynamic Administrative Support Assistant. The Administrative Support Assistant will be a detailed-oriented and organized individual who will provide direct administrative and professional support. This position prefers the successful candidate to be in-person but can be afforded flexibility for a hybrid schedule, as needed. Questions related to flexible work should be directed to the hiring manager during the interview process.
The successful candidate will be responsible for the following:
• Calendar Management for the Associate and Assistant Deans for Research and Graduate Education.
• Graduate Education administration by serving as the primary contact for the Graduate Education administrative team as the liaison between the Graduate Programs and Graduate School staff. Coordinating and managing the college-wide Graduate Education activities to include orientations, workshops, and internal grant and award competitions.
• Research Projects Management by actively participating as a member of the Pennsylvania Agricultural Experiment Station (AES) and serving as the primary team member to assigned research projects and/or academic units.
This individual will be the initial point of contact for the Associate and Assistant Deans in the Office for Research and Graduate Education. Administrative duties will include but are not limited to:
• Answering, screening, directing, and/or processing telephone calls and emails.
• Coordinating and scheduling meetings and activities.
• Interfacing with Directors of Graduate Studies (DGS), Graduate Coordinators, students, faculty, and staff.
• Creating and maintaining files, databases, and reports.
• Composing and editing written communication, correspondence, reports, and presentations.
• Communicating and collaborating with counterparts within the college and/or university, at peer institutions, regional offices, and federal agencies.
• Providing information and/or referring as appropriate.
• Assisting with other administrative tasks.
• Serving as a backup to other staff, as needed.
• Compile and prepare content for updating the college's research and graduate education website.
Education and Experience:
This position will be filled as a level 3 and typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience. Post high school education and additional experience and/or education and competencies are preferred. The successful candidate must be highly motivated, organized, and detail-oriented while having professional written and verbal communication skills, excellent interpersonal skills, and a teachable spirit. The ability to coordinate several projects simultaneously is essential and the willingness to adapt to dynamic situations will be critical. Experience and proficiency in Microsoft Office is required. Familiarity with Penn State systems, such as iTwo, LionPath, Graduate Admissions Decision System (GRADS), Graduate Award Tracking System (GRATS), and Graduate Program Management System (GPMS), is desired. Other skillsets that are preferred are experience in using FileMaker (or other database software with a user interface), and Twitter. Training in these other programs and platforms may be available as needed.
Application Requirements:
Cover Letter and Resume: Both a cover letter and resume must be submitted to be considered for this position.
The following background checks must be successfully completed for this position:
This position will require successful completion of standard background checks.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.
Apply online at https://apptrkr.com/4166125
CAMPUS SECURITY CRIME STATISTICS: For more about safety at Penn State, and to review the Annual Security Report which contains information about crime statistics and other safety and security matters, please go to http://www.police.psu.edu/clery/, which will also provide you with detail on how to request a hard copy of the Annual Security Report.
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.