About AFS-USA:
AFS-USA works towards a more just and peaceful world by providing international and intercultural learning experiences to individuals, families, schools, and communities through a global volunteer partnership. AFS-USA is particularly proud of its staff of approximately 150 people nationwide, located in three Regional Service Centers in Maryland, Minnesota and Oregon and the National Service Center in New York City. AFS-USA is equally proud of its network of more than 5000 volunteers located in communities throughout the United States. Our staff and volunteers work in partnership to deliver quality intercultural exchange programs to adolescents and adults, both those interested in coming to the U.S. as well as those U.S. citizens interested in experiencing life abroad.
Overview
The Junior Accountant is an entry-level position responsible for assisting the finance department in creating accurate and timely cash receipt records for the organization.
The primary responsibilities are processing all cash, checks, and credit card receipts, to Great Plains, ensuring proper general ledger coding and description. The candidate will also record financial transactions via Finance Module monthly.
Responsibilities: (Key functions)
The Junior Accountant fills a very detail-oriented position requiring the highest level of organization and productivity. Specific responsibilities include:
Process daily deposits through Remote Deposit
Enter daily cash receipts into Great Plains from different sources (checks, cash, credit card, wire, etc.)
Verify integration report between Great Plains report, receipts and credit card settlement reports. Apply the participant payment and enter the cash receipt entries and deposits in GP
Download remote deposit reports
Prepare cash receipts folders for scanning and filing them properly
Record and reconcile finance transactions
Create and change vendor record in accounts payable
Prepare the bank confirmation letters and pull backup for audit
Assist senior accountant on various projects as needed
Knowledge and Skills:
Proficient in MS Excel. Great Plains knowledge is a plus
Accurate, detail-oriented and well-organized
Ability to work efficiently in a diverse office environment, handle multiple tasks and projects simultaneously, and remain composed in a fast paced and demanding position
Excellent interpersonal, communication, and teamwork skills
Salary and Benefits:
AFS-USA is committed to attracting and retaining top quality staff. One way we support this goal is to offer a benefits package that is competitive.
AFS-USA’s wide array of benefits (including but not limited to health and dental coverage, retirement plan, short-term and long-term disability, fully funded life insurance, generous time-off, and commutation reimbursement) not only enhance your financial security and well-being, but also add significantly to your total compensation.
Salary will be negotiated at the time of hire.
Work Conditions
The Junior Accountant works in the New York office. Office hours are 9:00-5:00, Monday to Friday.
Qualifications
Associate Degree in Accounting and two plus years of experience in accounting field
NON-DISCRIMINATION:
AFS-USA is committed to a work environment in which all individuals are treated with respect and dignity. AFS-USA prohibits all forms of unlawful discrimination, harassment and retaliation, including behavior which targets an individual or group based on perceived or actual characteristics, such as but not limited to: race, color, religion, creed, sex (including pregnancy, childbirth and related medical conditions), national origin, age, disability, military service, veteran status, marital status, partnership status, sexual orientation, familial status, gender identity, gender expression, transgender status, genetic predisposition or carrier status, alienage, citizenship status, caregiver status, status as a victim of domestic violence, sex offense or stalking, unemployment status, status as a certified medical marijuana patient or any other legally protected classification
Full Time
About AFS-USA:
AFS-USA works towards a more just and peaceful world by providing international and intercultural learning experiences to individuals, families, schools, and communities through a global volunteer partnership. AFS-USA is particularly proud of its staff of approximately 150 people nationwide, located in three Regional Service Centers in Maryland, Minnesota and Oregon and the National Service Center in New York City. AFS-USA is equally proud of its network of more than 5000 volunteers located in communities throughout the United States. Our staff and volunteers work in partnership to deliver quality intercultural exchange programs to adolescents and adults, both those interested in coming to the U.S. as well as those U.S. citizens interested in experiencing life abroad.
Overview
The Junior Accountant is an entry-level position responsible for assisting the finance department in creating accurate and timely cash receipt records for the organization.
The primary responsibilities are processing all cash, checks, and credit card receipts, to Great Plains, ensuring proper general ledger coding and description. The candidate will also record financial transactions via Finance Module monthly.
Responsibilities: (Key functions)
The Junior Accountant fills a very detail-oriented position requiring the highest level of organization and productivity. Specific responsibilities include:
Process daily deposits through Remote Deposit
Enter daily cash receipts into Great Plains from different sources (checks, cash, credit card, wire, etc.)
Verify integration report between Great Plains report, receipts and credit card settlement reports. Apply the participant payment and enter the cash receipt entries and deposits in GP
Download remote deposit reports
Prepare cash receipts folders for scanning and filing them properly
Record and reconcile finance transactions
Create and change vendor record in accounts payable
Prepare the bank confirmation letters and pull backup for audit
Assist senior accountant on various projects as needed
Knowledge and Skills:
Proficient in MS Excel. Great Plains knowledge is a plus
Accurate, detail-oriented and well-organized
Ability to work efficiently in a diverse office environment, handle multiple tasks and projects simultaneously, and remain composed in a fast paced and demanding position
Excellent interpersonal, communication, and teamwork skills
Salary and Benefits:
AFS-USA is committed to attracting and retaining top quality staff. One way we support this goal is to offer a benefits package that is competitive.
AFS-USA’s wide array of benefits (including but not limited to health and dental coverage, retirement plan, short-term and long-term disability, fully funded life insurance, generous time-off, and commutation reimbursement) not only enhance your financial security and well-being, but also add significantly to your total compensation.
Salary will be negotiated at the time of hire.
Work Conditions
The Junior Accountant works in the New York office. Office hours are 9:00-5:00, Monday to Friday.
Qualifications
Associate Degree in Accounting and two plus years of experience in accounting field
NON-DISCRIMINATION:
AFS-USA is committed to a work environment in which all individuals are treated with respect and dignity. AFS-USA prohibits all forms of unlawful discrimination, harassment and retaliation, including behavior which targets an individual or group based on perceived or actual characteristics, such as but not limited to: race, color, religion, creed, sex (including pregnancy, childbirth and related medical conditions), national origin, age, disability, military service, veteran status, marital status, partnership status, sexual orientation, familial status, gender identity, gender expression, transgender status, genetic predisposition or carrier status, alienage, citizenship status, caregiver status, status as a victim of domestic violence, sex offense or stalking, unemployment status, status as a certified medical marijuana patient or any other legally protected classification
JOIN THE PUYALLUP WATERSHED INITIATIVE TEAM AS OUR NEW CONTROLLER
Every role within the Puyallup Watershed Initiative (the Initiative) is critical towards realizing positive social and environmental impact in our shared Puyallup Watershed. At the Initiative we value working as a team in collaboration and cooperation with people who live, work, and play in the Puyallup Watershed.
The Controller Critical Contributions are the following:
Creates, implements, and ensures the integrity of the policies, processes, and practices that govern the Initiative's financial objectives, strategies, and compliance
Establishes aligned operations that are integrated throughout the organization
Co-design, implement, and develop financial infrastructure that supports resource development efforts
Advances efficiencies and cohesiveness of the Initiative's financial infrastructure and management
Guides organizational financial health through quantitative analysis, evaluation, and forecasting that informs planning and decision-making processes
Serves as a thought partner within the Initiative that inspires, provokes, and develops new approaches
About the Initiative:
The Puyallup Watershed Initiative (the Initiative) launched in 2012 as a new model for community-centered change and aims to improve social and environmental conditions throughout the watershed that comprises more than 1,000 square miles from Mt. Rainier to Commencement Bay. The Initiative values transparency, accountability, inclusivity, collaboration, and learning. We seek to demonstrate these values in all our activities and our workplace. The Initiative is committed to all people's right to a healthy environment and to participate in the decisions that most affect their lives.
As an organization committed to collaboration and learning, we apply what we learn from our actions, the work of our Communities of Interest, and our community partners to improve upon the past. By sharing what we learn and collaborating with community partners, we hope to help others do the same.
In 2018, the Initiative became a 501(c)(3) organization. We are in an intense time of growth, transition, and opportunity that will deepen, expand, and strengthen the collective work moving forward. It is a pivotal time of reflection, assessment, and evaluation as the Initiative continues our journey towards organizational maturity. This means our team members must be able to navigate ambiguity during times of transition while working towards clarity. The Controller is relied upon for critical contributions that anchor organizational sustainability and enable the Initiative's journey into maturity.
Still interested ... keep reading below!
About the Position:
The Initiative seeks team members who are open-minded and lifelong learners that embody can-do attitudes with empathy. We share a passion for bringing together people, ideas, and actions from diverse experiences within the Puyallup Watershed.
We believe in creating conditions for every team member to thrive. To put this belief in practice, we prepare a position and role(s) assessment guided by equity hiring practices. Please note that the assessment is organized by three categories [Critical to Have, Great to Have, Bonus to Have]. This allows you as an interested candidate to self-assess if this Initiative opportunity aligns with your abilities, skills, capacity, and potential towards the Critical Contributions expected of the Controller.
Within the larger Initiative team, this position functions across four key roles:
Monitor-Evaluator
Specialist
Implementer
Facilitator
To excel in this position, you will need these essential lenses:
Commitment to increasing the financial literacy and capacity of all Initiative staff team and Community Board members is a vital component of the organization's journey into maturity
Recognizing that financial well-being - is not just about numbers - it is a direct correlation of the Initiative's organizational health, which affects its capacity to serve its mission
Affirming that how the Initiative raises, accepts, earns, spends, and distributes resources is a reflection of its principles and values
Understanding of OR willingness to understand complex social issues, systems of oppression, community engagement, and social change
It is CRITICAL that you have ...
5+ years + Prior experience in senior-level accounting or finance position. This can be through either work/volunteer/lived experience OR a combination
3+ years + Prior experience in non-profit accounting including grants and contracts compliance
Bachelor's Degree and/or Certificate in business administration with an emphasis in accounting or finance; or equivalent combination of education and experience
Experience with non-profit sector and work environments that require confidentiality for sensitive and/or proprietary information
Knowledge of federal/state/local tax laws related to non-profit organizations in the State of Washington
Knowledge of internal control practices
Knowledge of FASB nonprofit financial statement standards, GAAP, and OCBOA
Experience with general ledger oversight including accounts receivable, accounts payable, and payroll
Knowledge of budget development, multi-year planning/modeling, and projections
Fluency with QuickBooks and accounting platforms as well as Microsoft Office Suite (especially Excel, Word, Outlook, and PowerPoint)
It is GREAT if you have ...
CPA or equivalent professional designation
Experience preparing financials, benchmarks, and metrics for leadership teams and boards
Experience providing information to external auditors and coordinating annual audits
Experience with financial modeling including profitability/cost analysis and pricing
Experience establishing systems and reporting for private, local, state, and federal grants across multiple stakeholders
Experience or familiarity with general principles and best practices of human resource management including benefits administration
Familiarity or ability to quickly adopt use of Office 365/SharePoint
Familiarity or ability to quickly adopt use of Grant Management platform(s)
It is a BONUS if you also have ...
Knowledge of social enterprise systems and private public partnerships
Experience developing financial systems within a newly forming organization
Conversational skills or fluency in two or more languages
Example tasks/responsibilities for the Controller:
Directs financial accounting and reporting activities that includes:
Overseeing and executing activities of cash management and authorization of cash movements, cost and general accounting, accounts payable and accounts receivable, and tax administration
Issuing accurate and timely financial reports
Leading federal/state/local tax return filings
Leads development and establishment of financial and accounting policies, procedures, and systems that maintain data integrity while streamlining processes
Creates financial models for cost analysis, pricing, and projecting cash flow that directly contributes to strategic planning, budgeting, and forecasting
Prepares, analyzes, and communicates complex financial information to a wide variety of audiences
Oversees organizational risk management including insurance and regulatory compliance
Serves as primary point of contact and maintains relationships with third parties such as banks, accounting firms, insurance, etc.
How to Apply:
The Initiative is on an aggressive hiring timeline, and we will review applications as they are received. The preferred start date is Monday, June 24, 2019. To apply for this opportunity to impact the Puyallup Watershed please attach an introduction letter detailing your interest that includes the following:
Describe your experience working with multiple stakeholders who use different financial reporting processes
Describe your relationship to/with the Puyallup Watershed and what you hope to gain by applying your financial expertise within a community-focused organization
Current resume
The salary range for this position is $75,000 - $85,000 annually, depending on experience. The Initiative offers a competitive benefits package to team members including medical, vision, and dental insurance, life insurance, generous paid time off, remote work options, family-affirming work conditions, and 401k retirement savings plan. We believe in and strive for workforce diversity.
Puyallup Watershed Initiative is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race; color; sex (including gender identity and expression); sexual orientation; pregnancy (including parental and nursing mother status); religion; creed; national origin; citizenship; ancestry; political affiliation; victim of domestic violence, sexual assault, or stalking; marital status; disability; genetic and medical information; age; membership in an employee organization; retaliation; military service and veteran status; or any other status or characteristic protected by applicable local, state, or federal law. If you need assistance or an accommodation due to a disability, you may contact our team member Sarah for support at 253.212.0434.
Full Time
JOIN THE PUYALLUP WATERSHED INITIATIVE TEAM AS OUR NEW CONTROLLER
Every role within the Puyallup Watershed Initiative (the Initiative) is critical towards realizing positive social and environmental impact in our shared Puyallup Watershed. At the Initiative we value working as a team in collaboration and cooperation with people who live, work, and play in the Puyallup Watershed.
The Controller Critical Contributions are the following:
Creates, implements, and ensures the integrity of the policies, processes, and practices that govern the Initiative's financial objectives, strategies, and compliance
Establishes aligned operations that are integrated throughout the organization
Co-design, implement, and develop financial infrastructure that supports resource development efforts
Advances efficiencies and cohesiveness of the Initiative's financial infrastructure and management
Guides organizational financial health through quantitative analysis, evaluation, and forecasting that informs planning and decision-making processes
Serves as a thought partner within the Initiative that inspires, provokes, and develops new approaches
About the Initiative:
The Puyallup Watershed Initiative (the Initiative) launched in 2012 as a new model for community-centered change and aims to improve social and environmental conditions throughout the watershed that comprises more than 1,000 square miles from Mt. Rainier to Commencement Bay. The Initiative values transparency, accountability, inclusivity, collaboration, and learning. We seek to demonstrate these values in all our activities and our workplace. The Initiative is committed to all people's right to a healthy environment and to participate in the decisions that most affect their lives.
As an organization committed to collaboration and learning, we apply what we learn from our actions, the work of our Communities of Interest, and our community partners to improve upon the past. By sharing what we learn and collaborating with community partners, we hope to help others do the same.
In 2018, the Initiative became a 501(c)(3) organization. We are in an intense time of growth, transition, and opportunity that will deepen, expand, and strengthen the collective work moving forward. It is a pivotal time of reflection, assessment, and evaluation as the Initiative continues our journey towards organizational maturity. This means our team members must be able to navigate ambiguity during times of transition while working towards clarity. The Controller is relied upon for critical contributions that anchor organizational sustainability and enable the Initiative's journey into maturity.
Still interested ... keep reading below!
About the Position:
The Initiative seeks team members who are open-minded and lifelong learners that embody can-do attitudes with empathy. We share a passion for bringing together people, ideas, and actions from diverse experiences within the Puyallup Watershed.
We believe in creating conditions for every team member to thrive. To put this belief in practice, we prepare a position and role(s) assessment guided by equity hiring practices. Please note that the assessment is organized by three categories [Critical to Have, Great to Have, Bonus to Have]. This allows you as an interested candidate to self-assess if this Initiative opportunity aligns with your abilities, skills, capacity, and potential towards the Critical Contributions expected of the Controller.
Within the larger Initiative team, this position functions across four key roles:
Monitor-Evaluator
Specialist
Implementer
Facilitator
To excel in this position, you will need these essential lenses:
Commitment to increasing the financial literacy and capacity of all Initiative staff team and Community Board members is a vital component of the organization's journey into maturity
Recognizing that financial well-being - is not just about numbers - it is a direct correlation of the Initiative's organizational health, which affects its capacity to serve its mission
Affirming that how the Initiative raises, accepts, earns, spends, and distributes resources is a reflection of its principles and values
Understanding of OR willingness to understand complex social issues, systems of oppression, community engagement, and social change
It is CRITICAL that you have ...
5+ years + Prior experience in senior-level accounting or finance position. This can be through either work/volunteer/lived experience OR a combination
3+ years + Prior experience in non-profit accounting including grants and contracts compliance
Bachelor's Degree and/or Certificate in business administration with an emphasis in accounting or finance; or equivalent combination of education and experience
Experience with non-profit sector and work environments that require confidentiality for sensitive and/or proprietary information
Knowledge of federal/state/local tax laws related to non-profit organizations in the State of Washington
Knowledge of internal control practices
Knowledge of FASB nonprofit financial statement standards, GAAP, and OCBOA
Experience with general ledger oversight including accounts receivable, accounts payable, and payroll
Knowledge of budget development, multi-year planning/modeling, and projections
Fluency with QuickBooks and accounting platforms as well as Microsoft Office Suite (especially Excel, Word, Outlook, and PowerPoint)
It is GREAT if you have ...
CPA or equivalent professional designation
Experience preparing financials, benchmarks, and metrics for leadership teams and boards
Experience providing information to external auditors and coordinating annual audits
Experience with financial modeling including profitability/cost analysis and pricing
Experience establishing systems and reporting for private, local, state, and federal grants across multiple stakeholders
Experience or familiarity with general principles and best practices of human resource management including benefits administration
Familiarity or ability to quickly adopt use of Office 365/SharePoint
Familiarity or ability to quickly adopt use of Grant Management platform(s)
It is a BONUS if you also have ...
Knowledge of social enterprise systems and private public partnerships
Experience developing financial systems within a newly forming organization
Conversational skills or fluency in two or more languages
Example tasks/responsibilities for the Controller:
Directs financial accounting and reporting activities that includes:
Overseeing and executing activities of cash management and authorization of cash movements, cost and general accounting, accounts payable and accounts receivable, and tax administration
Issuing accurate and timely financial reports
Leading federal/state/local tax return filings
Leads development and establishment of financial and accounting policies, procedures, and systems that maintain data integrity while streamlining processes
Creates financial models for cost analysis, pricing, and projecting cash flow that directly contributes to strategic planning, budgeting, and forecasting
Prepares, analyzes, and communicates complex financial information to a wide variety of audiences
Oversees organizational risk management including insurance and regulatory compliance
Serves as primary point of contact and maintains relationships with third parties such as banks, accounting firms, insurance, etc.
How to Apply:
The Initiative is on an aggressive hiring timeline, and we will review applications as they are received. The preferred start date is Monday, June 24, 2019. To apply for this opportunity to impact the Puyallup Watershed please attach an introduction letter detailing your interest that includes the following:
Describe your experience working with multiple stakeholders who use different financial reporting processes
Describe your relationship to/with the Puyallup Watershed and what you hope to gain by applying your financial expertise within a community-focused organization
Current resume
The salary range for this position is $75,000 - $85,000 annually, depending on experience. The Initiative offers a competitive benefits package to team members including medical, vision, and dental insurance, life insurance, generous paid time off, remote work options, family-affirming work conditions, and 401k retirement savings plan. We believe in and strive for workforce diversity.
Puyallup Watershed Initiative is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race; color; sex (including gender identity and expression); sexual orientation; pregnancy (including parental and nursing mother status); religion; creed; national origin; citizenship; ancestry; political affiliation; victim of domestic violence, sexual assault, or stalking; marital status; disability; genetic and medical information; age; membership in an employee organization; retaliation; military service and veteran status; or any other status or characteristic protected by applicable local, state, or federal law. If you need assistance or an accommodation due to a disability, you may contact our team member Sarah for support at 253.212.0434.
The Budget Analyst will support the budget, forecast, and reporting needs of the organization. Partner with Accounting, Procurement, and departmental budget leads to forecast and monitor institutional spending.
Your Next Challenge…
Participate in the administration of budgets, planning and forecasting activities, and month end closing procedures.
Prepare scheduled and ad hoc financial reports.
Review and approve purchase requisitions for accuracy, completeness, and alignment with the budget, forecast, and strategic priorities.
Work with all levels of the company to become an internal expert on our organization’s cost and revenue drivers as well as key operational components.
Your Skills & Abilities…
Fundamental knowledge of financial and accounting principles, particularly in the technology industry.
Solid understanding of financial statements and their interconnectedness; ability to foresee the impact of business decisions to the financial statements.
Proficiency in financial modeling and quantitative analysis, plus the ability to creatively apply financial knowledge based on context of the business problem.
Problem-solving skills including the ability to successfully execute solutions across many functions within and outside the organization.
Strong attention to detail and commitment to accuracy; proficient at self-review.
Ability to work independently in fast paced environment with many priority changes working on multiple projects simultaneously; reliably adhere to deadlines.
Exceptional skills in partnering with key stakeholders across functional areas, and in developing and maintaining long-term supportive relationships.
Demonstrated ability to present complex ideas with clarity.
Discretion in handling sensitive and confidential information.
Advanced level knowledge of Microsoft Office with specific expertise in Excel.
Working ability with Adaptive Insights and/or NetSuite preferred.
Your Education & Experience…
Bachelor’s degree in finance, accounting, or related field required; CPA desirable.
Minimum of 3-5 years relevant financial analyst and/or accounting experience in a commercial business environment; experience with a technology organization (or for an accounting firm serving the technology industry) preferred.
Experience with project accounting and/or grant accounting a plus.
What We Can Offer You...
At NWEA we not only offer competitive pay, a 15% contribution of eligible employee’s base salary to a defined contribution 403(b) retirement savings plan, career development opportunities and a awesome culture, we also offer industry leading benefits and perks that are focused on supporting our employee’s holistic well-being.
About the Finance Team…
The Finance team serves in three major roles at NWEA: financial operations and supporting activities; financial performance management and measurement; and fiduciary stewardship of organizational resources. The Revenue Operations team works within the Finance team and in collaboration with Sales Operations, Partner Accounts, and other teams to ensure effective order management, billing accuracy, financial completeness, data quality for organizational metrics, and pricing administration.
Who We Are...
NWEA is a research-based not-for-profit organization that supports students and educators worldwide by creating assessment solutions that precisely measure growth and proficiency and provide insights to help tailor instruction. For 40 years NWEA has developed innovative Pre-K_12 assessments including our flagship interim assessment MAP Growth; our progress monitoring and skills mastery tool MAP Skills. Educators trust our professional learning offerings to accelerate student learning and our research to support assessment validity and data interpretation. Our tools are trusted by educators in 140 countries and more than half the schools in the US.
NWEA endeavors to make www.nwea.org accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please call us at (503) 624-1951 or e-mail us at onlineaccommodations@nwea.org and let us know the nature of your request, your location and your contact information. This is for accommodation requests only and cannot be used to inquire about the status of applications. NWEA is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here. If you’d like more information on your EEO rights under the law, please visit the EEOC website.
Full Time
The Budget Analyst will support the budget, forecast, and reporting needs of the organization. Partner with Accounting, Procurement, and departmental budget leads to forecast and monitor institutional spending.
Your Next Challenge…
Participate in the administration of budgets, planning and forecasting activities, and month end closing procedures.
Prepare scheduled and ad hoc financial reports.
Review and approve purchase requisitions for accuracy, completeness, and alignment with the budget, forecast, and strategic priorities.
Work with all levels of the company to become an internal expert on our organization’s cost and revenue drivers as well as key operational components.
Your Skills & Abilities…
Fundamental knowledge of financial and accounting principles, particularly in the technology industry.
Solid understanding of financial statements and their interconnectedness; ability to foresee the impact of business decisions to the financial statements.
Proficiency in financial modeling and quantitative analysis, plus the ability to creatively apply financial knowledge based on context of the business problem.
Problem-solving skills including the ability to successfully execute solutions across many functions within and outside the organization.
Strong attention to detail and commitment to accuracy; proficient at self-review.
Ability to work independently in fast paced environment with many priority changes working on multiple projects simultaneously; reliably adhere to deadlines.
Exceptional skills in partnering with key stakeholders across functional areas, and in developing and maintaining long-term supportive relationships.
Demonstrated ability to present complex ideas with clarity.
Discretion in handling sensitive and confidential information.
Advanced level knowledge of Microsoft Office with specific expertise in Excel.
Working ability with Adaptive Insights and/or NetSuite preferred.
Your Education & Experience…
Bachelor’s degree in finance, accounting, or related field required; CPA desirable.
Minimum of 3-5 years relevant financial analyst and/or accounting experience in a commercial business environment; experience with a technology organization (or for an accounting firm serving the technology industry) preferred.
Experience with project accounting and/or grant accounting a plus.
What We Can Offer You...
At NWEA we not only offer competitive pay, a 15% contribution of eligible employee’s base salary to a defined contribution 403(b) retirement savings plan, career development opportunities and a awesome culture, we also offer industry leading benefits and perks that are focused on supporting our employee’s holistic well-being.
About the Finance Team…
The Finance team serves in three major roles at NWEA: financial operations and supporting activities; financial performance management and measurement; and fiduciary stewardship of organizational resources. The Revenue Operations team works within the Finance team and in collaboration with Sales Operations, Partner Accounts, and other teams to ensure effective order management, billing accuracy, financial completeness, data quality for organizational metrics, and pricing administration.
Who We Are...
NWEA is a research-based not-for-profit organization that supports students and educators worldwide by creating assessment solutions that precisely measure growth and proficiency and provide insights to help tailor instruction. For 40 years NWEA has developed innovative Pre-K_12 assessments including our flagship interim assessment MAP Growth; our progress monitoring and skills mastery tool MAP Skills. Educators trust our professional learning offerings to accelerate student learning and our research to support assessment validity and data interpretation. Our tools are trusted by educators in 140 countries and more than half the schools in the US.
NWEA endeavors to make www.nwea.org accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please call us at (503) 624-1951 or e-mail us at onlineaccommodations@nwea.org and let us know the nature of your request, your location and your contact information. This is for accommodation requests only and cannot be used to inquire about the status of applications. NWEA is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here. If you’d like more information on your EEO rights under the law, please visit the EEOC website.
Description
Identify areas of risk, trends, or processes that require immediate or further review and ensure that the appropriate staff members are notified timely.
Conduct follow-up reviews of financial, operational, or regulatory compliance deficiencies noted during audits.
Prepare memos, process walkthroughs, and reports based on audit findings.
Assist the independent auditors with annual and interim substantive/SOX testing as requested.
Assist with special projects as requested.
Assist in the scope and schedule of the internal audit department for the coming year.
Present findings to the divisional leadership, when appropriate.
Working knowledge of Microsoft Office Suite, databases and tools.
CPA/CIA preferred but not required.
Public accounting experience preferred but not required.
Bachelor’s degree in Business related field. Experience and employment history will be considered
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Full Time
Description
Identify areas of risk, trends, or processes that require immediate or further review and ensure that the appropriate staff members are notified timely.
Conduct follow-up reviews of financial, operational, or regulatory compliance deficiencies noted during audits.
Prepare memos, process walkthroughs, and reports based on audit findings.
Assist the independent auditors with annual and interim substantive/SOX testing as requested.
Assist with special projects as requested.
Assist in the scope and schedule of the internal audit department for the coming year.
Present findings to the divisional leadership, when appropriate.
Working knowledge of Microsoft Office Suite, databases and tools.
CPA/CIA preferred but not required.
Public accounting experience preferred but not required.
Bachelor’s degree in Business related field. Experience and employment history will be considered
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Federal Deposit Insurance Corporation (FDIC)
Washington D.C., DC, USA
Supervisory IT Specialist, CM-2210-01 (Permanent )
Chief Information Officer Organization
Division of Information Technology
Business Administration Branch
Audit and Internal Control Section
Duty Location: Washington, DC
Number of Vacancies: 1 (One)
Open Period: 04/11/2019 to 04/25/2019
2019-HQ-0167
WHO MAY BE CONSIDERED: Applicants with status (i.e., current permanent Federal employees in the competitive service and former Federal employees with reinstatement eligibility); those eligible for appointment under special hiring authorities; and veterans eligible for a VEOA appointment.
Link: Click the APPLY NOW Link Below
MAJOR DUTIES:
Develops and determines the overall objectives for the Chief Information Officer Organization (CIOO) IT Internal Controls program, risk management, audit resolution and remediation programs, the model custodian program and initiates major projects needed to meet objectives.
Directs staff on the drafting and maintenance of standards, program policies, and procedures necessary to support the CIOO IT Internal Controls program, audit resolution and remediation programs, and the modal custodian program.
Supervises and directs the work of subordinate staff. Evaluates and provides feedback to employees regarding work performance. Counsels employees on work issues. Approves/disapproves requests for leave. Identifies staff training and developmental needs and makes necessary provisions. Administers minor disciplinary actions and recommends awards. Hears and resolves grievances or other disputes either with or without the assistance of higher-level supervisor(s).
Serves as CIOOs liaison for the Government Accountability Office (GAO), Office of the Inspector General (OIG), and Division of Finance, Risk Management and Internal Controls (DOF RMIC) audits and reviews.
Directs communication between CIOO managers and GAO and OIG auditors to ensure that information needs are clearly stated and clearly answered throughout the audit process. Prepares draft audit responses and coordinates resolution of issues, some of which are highly controversial. Provides advice and counsel to the CIOO managers and executives in addressing issues with GAO and OIG auditors.
Full Time
Supervisory IT Specialist, CM-2210-01 (Permanent )
Chief Information Officer Organization
Division of Information Technology
Business Administration Branch
Audit and Internal Control Section
Duty Location: Washington, DC
Number of Vacancies: 1 (One)
Open Period: 04/11/2019 to 04/25/2019
2019-HQ-0167
WHO MAY BE CONSIDERED: Applicants with status (i.e., current permanent Federal employees in the competitive service and former Federal employees with reinstatement eligibility); those eligible for appointment under special hiring authorities; and veterans eligible for a VEOA appointment.
Link: Click the APPLY NOW Link Below
MAJOR DUTIES:
Develops and determines the overall objectives for the Chief Information Officer Organization (CIOO) IT Internal Controls program, risk management, audit resolution and remediation programs, the model custodian program and initiates major projects needed to meet objectives.
Directs staff on the drafting and maintenance of standards, program policies, and procedures necessary to support the CIOO IT Internal Controls program, audit resolution and remediation programs, and the modal custodian program.
Supervises and directs the work of subordinate staff. Evaluates and provides feedback to employees regarding work performance. Counsels employees on work issues. Approves/disapproves requests for leave. Identifies staff training and developmental needs and makes necessary provisions. Administers minor disciplinary actions and recommends awards. Hears and resolves grievances or other disputes either with or without the assistance of higher-level supervisor(s).
Serves as CIOOs liaison for the Government Accountability Office (GAO), Office of the Inspector General (OIG), and Division of Finance, Risk Management and Internal Controls (DOF RMIC) audits and reviews.
Directs communication between CIOO managers and GAO and OIG auditors to ensure that information needs are clearly stated and clearly answered throughout the audit process. Prepares draft audit responses and coordinates resolution of issues, some of which are highly controversial. Provides advice and counsel to the CIOO managers and executives in addressing issues with GAO and OIG auditors.
Position: Finance and Administration Manager
Reporting to: Leah Field, Managing Director
Location: Cambridge & Concord Massachusetts
ABOUT AMERICAN PROMISE
American Promise empowers, inspires, and organizes Americans to take action where we live to win the 28th Amendment to the US Constitution so that people, not money, govern America.
American Promise’s mission is shared by our two affiliated organizations, American Promise, Inc a non-profit 501(c)4 and American Promise Education Fund, Inc a non-profit 501(c)3. Together, we are executing a ten-year strategic game-plan to win the 28th Amendment to combat systemic corruption, limit the power of concentrated money in elections, and secure the equal rights and responsibilities of all Americans to fair representation, an equal vote, free speech, and participation in effective self-government. Our strategy fills gaps, unifies, supports and leverages aligned organizations and efforts, educates, and builds effective cross-partisan action in our states and communities to empower the super-majority of Americans who favor our cause to succeed.
American Promise is a fast-growing start-up, with 150,000 Americans in every state served by a committed, hard-working staff, a distinguished Advisory Council and a strong board. More at http://www.americanpromise.net/
POSITION SUMMARY
The Finance and Administration Manager is responsible for planning, coordinating, and managing procedures and systems that support the financial, human resource, and business administration areas of the two organizations. She/he/they will work autonomously to develop and maintain financial procedures, bookkeeping, filings, and record keeping to enable business operations and produce accurate and timely reports. The position is full-time, 40-hours per week.
POSITION RESPONSIBILITIES
Financial Management (~75%)
Develop a firm understanding of the organization’s 501(c)4 activities and our affiliated organization’s 501(c)3 activities and associated cost share agreement to develop an accounting system that supports accurate monthly tracking and reporting
Upgrade and implement an appropriate system of financial policies, internal controls, accounting standards, and procedures
Manage the overall finances and bookkeeping for each organization including accounts payable and receivable, loan repayments, inventory and capital assets, banking, and payroll functions
Provide monthly financial reporting and analysis of financial statements to the Managing Director
Ensure that financial data and cash flow are steady and support operational requirements
Assist the Managing Director with the annual budget process
Work with CPA firm to coordinate and lead the annual financial review and/or audit and completion of the 990 information returns
Prepare and distribute vendor 1099 forms
Work closely with the Development Manager to handle revenue and expenses for all development initiatives, including but not limited to:
Monitoring all grant budgets and grant-related financial information
Producing financial reports to support grant applications
Processing and tracking all forms of donations; tracking use of restricted funds; producing revenue and expense reports
Reconciling financial information between the organization’s accounting database and development database monthly
Business Administration (~10%) Complete and file all requisite federal, state, local, registration, and other forms required for the uninterrupted performance of business operations including but not limited to charity registrations, insurance applications, census and employment reporting, annual reports, and board meeting minutes
Provide oversight of facilities, vendors, and contracts, and establish and manage vendor accounts and relationships
Supervise the work of the Administrative Assistant
Human Resources Administration (~10%) Manage HR programs and policies, including talent acquisition, employment processing, compensation, health and welfare benefits, records management, safety and health, and AA/EEO compliance
Comply with federal, state, and local legal requirements by staying up-to-date on legislation; enforcing adherence to requirements; advising management on needed actions; and ensure organizational conformation with applicable HR related regulations
Work with third party administrator/agent to administrate health insurance and other benefits programs that best fit the organization’s needs and abilities
Ensure that recruiting processes are consistent, streamlined, and in line with increasing the diversity of the organization’s staff with qualified individuals
Establish and manage a comprehensive training program to educate employees regarding staff tools, policies, and procedures
Ensure employee handbook, policies and procedures and employee onboarding meet regulatory compliances and support the organization’s mission and strategy
Ensure that employees are completing timesheets accurately and on a set schedule
Information Management (~5%) Collaborate with the Digital and Information Systems Department staff to develop, execute and supervise plans, policies, and practices that control, protect and enhance the value of organizational data and information assets throughout their life cycles
Ensure the smooth and adequate flow of information within the company to facilitate other business operations by Establishing and managing a comprehensive training program to educate employees on the processes and technology that provide control over the structure, processing, delivery and usage of information required for organizational activities, and their role in using and maintaining the data within the system
Following up periodically on data integrity and the effectiveness and efficiency of the chosen information management systems
Ensure that corporate, financial, personnel, and business administration data is available, accurate, complete and secure
REQUIRED SKILLS & QUALIFICATIONS
Minimum of a BA, finance degree
Minimum 5 years experience in bookkeeping, non-profit preferred
Minimum 1 year experience in using QuickBooks Online
Proficient with all Microsoft Office applications, advanced ability with Excel preferred
Proficient with standard Google Drive applications, familiarity with Google for Nonprofits and Team Drive environment preferred
Experience with Salesforce preferred
Experience with having final accountability for the quality and content of all financial data, reporting and audit coordination for a small organization or large division
Experience with having final accountability for complying with all local, state, and federal requirements for the operation of a legal business entity in good standing
Experience with handling sensitive financial and personnel information with integrity and confidentiality
Ability to anticipate and solve problems through researching possible solutions, performing cost-benefit analyses, and making well-informed recommendations on how to proceed
Ability and desire to fill professional knowledge gaps through research and seizing learning opportunities
Ability and desire to learn new software programs and improved methods for completing work
Ability to think conceptually and identify patterns and connections and underlying issues
The ideal candidate:
Demonstrates keen analytic, organization and problem-solving skills which support and enable sound decision making
Possesses excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
Is detail oriented and can be trusted to complete error-free work in bookkeeping and completing forms
Is curious, self-directed, and takes initiative
Is committed to achieving the mission of American Promise
COMPENSATION AND BENEFITS
$45-55k, commensurate with experience
Health insurance
Flexible spending account (FSA) for pre-tax benefits
Paid two-weeks vacation, holidays, personal, and sick leave
TO APPLY
Please submit a cover letter and resume to Susan Muller at susanm@americanpromise.net
American Promise celebrates the diversity of our nation and seeks to build a team that reflects that diversity. We welcome and encourage all qualified applicants who share that vision.
Full Time
Position: Finance and Administration Manager
Reporting to: Leah Field, Managing Director
Location: Cambridge & Concord Massachusetts
ABOUT AMERICAN PROMISE
American Promise empowers, inspires, and organizes Americans to take action where we live to win the 28th Amendment to the US Constitution so that people, not money, govern America.
American Promise’s mission is shared by our two affiliated organizations, American Promise, Inc a non-profit 501(c)4 and American Promise Education Fund, Inc a non-profit 501(c)3. Together, we are executing a ten-year strategic game-plan to win the 28th Amendment to combat systemic corruption, limit the power of concentrated money in elections, and secure the equal rights and responsibilities of all Americans to fair representation, an equal vote, free speech, and participation in effective self-government. Our strategy fills gaps, unifies, supports and leverages aligned organizations and efforts, educates, and builds effective cross-partisan action in our states and communities to empower the super-majority of Americans who favor our cause to succeed.
American Promise is a fast-growing start-up, with 150,000 Americans in every state served by a committed, hard-working staff, a distinguished Advisory Council and a strong board. More at http://www.americanpromise.net/
POSITION SUMMARY
The Finance and Administration Manager is responsible for planning, coordinating, and managing procedures and systems that support the financial, human resource, and business administration areas of the two organizations. She/he/they will work autonomously to develop and maintain financial procedures, bookkeeping, filings, and record keeping to enable business operations and produce accurate and timely reports. The position is full-time, 40-hours per week.
POSITION RESPONSIBILITIES
Financial Management (~75%)
Develop a firm understanding of the organization’s 501(c)4 activities and our affiliated organization’s 501(c)3 activities and associated cost share agreement to develop an accounting system that supports accurate monthly tracking and reporting
Upgrade and implement an appropriate system of financial policies, internal controls, accounting standards, and procedures
Manage the overall finances and bookkeeping for each organization including accounts payable and receivable, loan repayments, inventory and capital assets, banking, and payroll functions
Provide monthly financial reporting and analysis of financial statements to the Managing Director
Ensure that financial data and cash flow are steady and support operational requirements
Assist the Managing Director with the annual budget process
Work with CPA firm to coordinate and lead the annual financial review and/or audit and completion of the 990 information returns
Prepare and distribute vendor 1099 forms
Work closely with the Development Manager to handle revenue and expenses for all development initiatives, including but not limited to:
Monitoring all grant budgets and grant-related financial information
Producing financial reports to support grant applications
Processing and tracking all forms of donations; tracking use of restricted funds; producing revenue and expense reports
Reconciling financial information between the organization’s accounting database and development database monthly
Business Administration (~10%) Complete and file all requisite federal, state, local, registration, and other forms required for the uninterrupted performance of business operations including but not limited to charity registrations, insurance applications, census and employment reporting, annual reports, and board meeting minutes
Provide oversight of facilities, vendors, and contracts, and establish and manage vendor accounts and relationships
Supervise the work of the Administrative Assistant
Human Resources Administration (~10%) Manage HR programs and policies, including talent acquisition, employment processing, compensation, health and welfare benefits, records management, safety and health, and AA/EEO compliance
Comply with federal, state, and local legal requirements by staying up-to-date on legislation; enforcing adherence to requirements; advising management on needed actions; and ensure organizational conformation with applicable HR related regulations
Work with third party administrator/agent to administrate health insurance and other benefits programs that best fit the organization’s needs and abilities
Ensure that recruiting processes are consistent, streamlined, and in line with increasing the diversity of the organization’s staff with qualified individuals
Establish and manage a comprehensive training program to educate employees regarding staff tools, policies, and procedures
Ensure employee handbook, policies and procedures and employee onboarding meet regulatory compliances and support the organization’s mission and strategy
Ensure that employees are completing timesheets accurately and on a set schedule
Information Management (~5%) Collaborate with the Digital and Information Systems Department staff to develop, execute and supervise plans, policies, and practices that control, protect and enhance the value of organizational data and information assets throughout their life cycles
Ensure the smooth and adequate flow of information within the company to facilitate other business operations by Establishing and managing a comprehensive training program to educate employees on the processes and technology that provide control over the structure, processing, delivery and usage of information required for organizational activities, and their role in using and maintaining the data within the system
Following up periodically on data integrity and the effectiveness and efficiency of the chosen information management systems
Ensure that corporate, financial, personnel, and business administration data is available, accurate, complete and secure
REQUIRED SKILLS & QUALIFICATIONS
Minimum of a BA, finance degree
Minimum 5 years experience in bookkeeping, non-profit preferred
Minimum 1 year experience in using QuickBooks Online
Proficient with all Microsoft Office applications, advanced ability with Excel preferred
Proficient with standard Google Drive applications, familiarity with Google for Nonprofits and Team Drive environment preferred
Experience with Salesforce preferred
Experience with having final accountability for the quality and content of all financial data, reporting and audit coordination for a small organization or large division
Experience with having final accountability for complying with all local, state, and federal requirements for the operation of a legal business entity in good standing
Experience with handling sensitive financial and personnel information with integrity and confidentiality
Ability to anticipate and solve problems through researching possible solutions, performing cost-benefit analyses, and making well-informed recommendations on how to proceed
Ability and desire to fill professional knowledge gaps through research and seizing learning opportunities
Ability and desire to learn new software programs and improved methods for completing work
Ability to think conceptually and identify patterns and connections and underlying issues
The ideal candidate:
Demonstrates keen analytic, organization and problem-solving skills which support and enable sound decision making
Possesses excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
Is detail oriented and can be trusted to complete error-free work in bookkeeping and completing forms
Is curious, self-directed, and takes initiative
Is committed to achieving the mission of American Promise
COMPENSATION AND BENEFITS
$45-55k, commensurate with experience
Health insurance
Flexible spending account (FSA) for pre-tax benefits
Paid two-weeks vacation, holidays, personal, and sick leave
TO APPLY
Please submit a cover letter and resume to Susan Muller at susanm@americanpromise.net
American Promise celebrates the diversity of our nation and seeks to build a team that reflects that diversity. We welcome and encourage all qualified applicants who share that vision.
The Organization
Created in 2008 from the sale of a regional hospital system, Empire Health Foundation’s (EHF) purpose is to transform their eight-county service area into Washington state’s healthiest region. EHF invests in several unique public-private partnerships that are creating measurable, sustainable health improvements.
EHF believes that health is about more than just medicine; health outcomes are influenced by external factors such as the availability of resources to meet daily needs like food and shelter, access to quality education and job training, and access to job opportunities. Their work is aimed at addressing these problems upstream, investing in sustainable systems change that results in healthier, more vibrant communities. EHF invests in ideas and organizations that improve access, education, research, public policy, and wellness to result in a measurably healthier region.
The Opportunity
EHF is hiring a new Chief Financial Officer (CFO) to oversee all financial, risk, and compliance matters for our finance team. In this newly created role, the CFO will report to EHF’s President, be a member of the executive leadership team, and be a trusted advisor and key resource for each of the Executive Directors and their Boards of Directors. This person will draw upon their highly collaborative and adaptive leadership style to develop and maintain a successful, results-driven relationship with each Executive Director. The CFO will also build the strength of their accounting department, especially in the areas of compliance and analysis.
Specifically, the CFO will be responsible for:
Informing and advising colleagues on the senior leadership team in the areas of finance, accounting, treasury, audit, short- and long- term forecasting, and strategic financial modeling.
Leading a high-performing shared services finance team led by two Controllers, and be accountable for monthly financial reporting, consolidations, budgeting and forecasting, billing and revenue management, and a clean annual audit.
Managing risk, compliance, and internal controls.
Oversight of all grants and contracts.
Read more about the organization, ideal candidate, and minimum qualifications in the full position profile: https://waldronhr.com/searches/empire-health-foundation
Qualifications
Bachelors’ degree in accounting or finance or equivalent; a CPA designation is preferred.
10+ years of progressive experience in accounting or finance.
Financial management of state contracts.
State and/or federal Office of Finance Management (OFM) reporting and compliance.
Excellent financial modeling, budgeting, and forecasting skills, as well as experience managing high performing teams through change and growth.
GAAP accounting expertise and experience with consolidated financial reporting.
An understanding of nonprofit accounting, government accounting, and grant accounting. Healthcare and Medicaid experience is a plus.
Experience with a Tier 1 or Tier 2 ERP system is required. Experience leading a new system implementation is an asset.
Demonstrated success leading finance in a complex, multi-unit organization is essential.
To Be Considered
EHF is committed to diversity and to continually cultivating an inclusive, multicultural work environment. Our commitment to equity and diversity is in our recruiting and hiring practices and is the backbone of all of our work. We encourage all qualified candidates to apply.
The search for a CFO is being assisted by a team from Waldron. Cover letters should be addressed to Mikkell Jackson Roeland (Search Director) and be thoughtfully crafted to articulate your interest in the position and fit for the role.
The application portal and complete position profile describing the ideal candidate can be found online at: https://waldronhr.com/searches/empire-health-foundation
Full Time
The Organization
Created in 2008 from the sale of a regional hospital system, Empire Health Foundation’s (EHF) purpose is to transform their eight-county service area into Washington state’s healthiest region. EHF invests in several unique public-private partnerships that are creating measurable, sustainable health improvements.
EHF believes that health is about more than just medicine; health outcomes are influenced by external factors such as the availability of resources to meet daily needs like food and shelter, access to quality education and job training, and access to job opportunities. Their work is aimed at addressing these problems upstream, investing in sustainable systems change that results in healthier, more vibrant communities. EHF invests in ideas and organizations that improve access, education, research, public policy, and wellness to result in a measurably healthier region.
The Opportunity
EHF is hiring a new Chief Financial Officer (CFO) to oversee all financial, risk, and compliance matters for our finance team. In this newly created role, the CFO will report to EHF’s President, be a member of the executive leadership team, and be a trusted advisor and key resource for each of the Executive Directors and their Boards of Directors. This person will draw upon their highly collaborative and adaptive leadership style to develop and maintain a successful, results-driven relationship with each Executive Director. The CFO will also build the strength of their accounting department, especially in the areas of compliance and analysis.
Specifically, the CFO will be responsible for:
Informing and advising colleagues on the senior leadership team in the areas of finance, accounting, treasury, audit, short- and long- term forecasting, and strategic financial modeling.
Leading a high-performing shared services finance team led by two Controllers, and be accountable for monthly financial reporting, consolidations, budgeting and forecasting, billing and revenue management, and a clean annual audit.
Managing risk, compliance, and internal controls.
Oversight of all grants and contracts.
Read more about the organization, ideal candidate, and minimum qualifications in the full position profile: https://waldronhr.com/searches/empire-health-foundation
Qualifications
Bachelors’ degree in accounting or finance or equivalent; a CPA designation is preferred.
10+ years of progressive experience in accounting or finance.
Financial management of state contracts.
State and/or federal Office of Finance Management (OFM) reporting and compliance.
Excellent financial modeling, budgeting, and forecasting skills, as well as experience managing high performing teams through change and growth.
GAAP accounting expertise and experience with consolidated financial reporting.
An understanding of nonprofit accounting, government accounting, and grant accounting. Healthcare and Medicaid experience is a plus.
Experience with a Tier 1 or Tier 2 ERP system is required. Experience leading a new system implementation is an asset.
Demonstrated success leading finance in a complex, multi-unit organization is essential.
To Be Considered
EHF is committed to diversity and to continually cultivating an inclusive, multicultural work environment. Our commitment to equity and diversity is in our recruiting and hiring practices and is the backbone of all of our work. We encourage all qualified candidates to apply.
The search for a CFO is being assisted by a team from Waldron. Cover letters should be addressed to Mikkell Jackson Roeland (Search Director) and be thoughtfully crafted to articulate your interest in the position and fit for the role.
The application portal and complete position profile describing the ideal candidate can be found online at: https://waldronhr.com/searches/empire-health-foundation
San Diego Association of Governments - SANDAG
San Diego, CA, USA
Financial Monitoring and Review
SANDAG has great pride in being a fiscally responsible public agency and has implemented rigorous accounting processes and financial reporting procedures to monitor expenses, encumbrances, grant funds, and project budgets, and accurately document various types of financial transactions. The agency has been awarded the Government Finance Officers Association’s (GFOA) Certificate of Achievement for Excellence in Financial Reporting for its Comprehensive Annual Financial Report (CAFR) for the past nine years.
The Accounting team has a role in supporting all agency programs through functions such as accounts payable, accounts receivable, payroll, and cash receipts through to cash flow analysis, debt management, and financial reporting. The team is regarded for their ability to maintain an exceptional level of accuracy and for providing outstanding customer service. Each week, two Accounts Payable staff process an average of 400 to 500 invoices for payments to vendors and consultants. During the course of the year, these payments total more than $1 billion.
Accounts Payable Specialist Role
The Accounts Payable Specialist is responsible for preparing vendor checks on a weekly basis and performing associated record keeping duties. This position requires a high-level of initiative to gather and verify information, frequent interaction with employees and other customers, and adherence to control processes developed to ensure quality and timeliness of payments.
Job Responsibilities
This position is ideal for an entry to mid-level accounting clerk with a strong interest in furthering their expertise with the accounts payable function. We anticipate career development will occur while working on the types of duties and responsibilities described below and through mentoring and close collaboration with senior staff. Examples of primary responsibilities include:
Prepare regular, accurate, and timely payments to vendors and consultant by receiving and organizing the documents needed to process invoices for payment.
Verify account coding and payment authorization on incoming invoices, purchase orders, expense reimbursement claims, travel vouchers, or other payment requests; review for completeness and compliance with established policies, procedures, and executed contracts.
Perform the initial review of consultant invoices; match invoices to corresponding contracts, task orders, or purchase orders; verify labor rates against contract documents; ensure invoices are billed within the appropriate cost code and project; and check for mathematical accuracy.
Research incomplete invoices, invoice inconsistencies, and complex invoicing issues; problem solve and communicate with consultants, SANDAG project managers, and other departments to resolve invoice questions and payment discrepancies.
Perform timely and accurate data entry of payment request information from which weekly accounts payable checks and electronic fund transfers will be prepared; compile, print, obtain authorized signatures, and mail checks and remittance advices; maintain an accurate file of disbursements.
Research accounts payable inquiries from vendors, staff, and auditors; locate documents and provide copies of documents when requested.
Review contracts and purchase orders to identify and record encumbrances (obligations); process encumbrance revisions or adjustments as necessary.
Track invoices; maintain electronic invoice logs and filing system.
Reconcile various management reports, vendor statements, and financial records.
Generate reports and prepare journal entries as needed; maintain routine financial records and reports using automated accounting software and Excel spreadsheets.
Assist with maintaining accurate data by reviewing transaction journals, control reports, and other financial system reports, performing appropriate adjustments, and balancing and reconciling transactions in accordance with standard practices.
Process work in a manner that results in a complete and evident audit trail; assist in preparing comprehensive and accurate documentation of transactions and adjustments; maintain complete files and records and ensure that all documentation is filed appropriately.
Respond to mail, telephone calls and messages, email, and internal correspondence in a prompt, professional, and courteous manner.
Assist in the preparation of agency records for annual audits and for audits conducted by various governmental agencies.
Assist in ongoing maintenance of automated accounting systems; participate in the development and implementation of new procedures related to accounts payable operations.
Perform a variety of general administrative support work; establish and maintain files; assist with special projects and tasks as assigned.
Experience and Qualifications
Numerous factors contribute to an individual’s ability to be successful in any given role. For this position, we are searching for a candidate who is detail-oriented and organized with a professional attitude and helpful disposition. Excellent communication skills, problem-solving skills, and the ability to use sound judgment and confidentiality when working with employees are essential.
The minimum education, training, and experience qualifications include a high school diploma or equivalent and one to five years of recent experience providing support for accounts payable, accounts receivable, or other functions related to the review of invoices for payment, preferably with a government-related organization. Specialized training or college level course work in accounting, business, finance, or a related field is desirable.
The following information describes the specific types of career experiences that are most relevant to this position.
Demonstrated knowledge of the principles and techniques involved in accounts payable administration and related accounting practices such as proofing and balancing of accounts, transactions and/or data entry, and data processing methods used in payment preparation.
Demonstrated experience processing a high-volume and variety of invoices for payment; experience with accurate balancing of accounts and records.
Demonstrated data-entry experience using automated financial accounting software applications and Microsoft Excel; ability to type at a speed necessary for successful job performance.
Ability to perform accurate mathematical computations, reconcile differences. and review financial data for accuracy.
Experience researching and compiling financial information; experience producing summary reports from assembled data; ability to analyze data and draw logical conclusions.
Proficiency with file and record management to include hard copy and electronic file records maintenance; ability to keep accurate records with complete, auditable, files and records.
Excellent customer service skills, including strong communication skills; demonstrated ability to establish, maintain, and foster cooperative working relationships with those contacted in the course of work.
Demonstrated ability to work well under pressure and with frequent interruptions from telephone calls, emails, and employees; ability to adapt to changing processes.
Effective time management and organizational skills and the ability to prioritize multiple tasks in order to ensure timely processing; ability to exercise good judgment, confidentiality, and work independently.
Experience providing administrative support; good working knowledge of modern office procedures, methods, and equipment.
Knowledge of audit principles and practices; experience supporting financial audits is desirable.
Experience preparing general ledger journal entries is desirable.
Demonstrated computer software proficiency using the Microsoft Office Suite, conducting research on the Internet, and other PC-based applications; experience using software such as IFAS/One Solution is preferred.
Candidates must pass a pre-employment criminal background check; periodic background checks will be a condition of ongoing employment. The selected candidate also can anticipate a driving record check upon hire, and approximately annually thereafter.
Salary and Benefits
SANDAG rewards the efforts of its employees with a comprehensive compensation package. Competitive salaries are supplemented with a flexible and generous offering of health, financial security, and time-off benefits to meet the work and life needs of employees and their families.
This Accounts Payable Specialist position will be filled at the I, II, or III level depending on qualifications and experience of the selected candidate. The annual salary ranges are: Specialist I - $32,504 to $52,007 per year; Specialist II - $34,484 to $55,174 per year; Specialist III - $38,018 to $60,829 per year.
Our benefits include traditional health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Retirement and financial security benefits are provided through a pension plan and deferred compensation program. And to support the need to rest and rejuvenate, employees are provided with a bank of paid time off in addition to paid holidays.
How to Apply
We encourage all interested candidates to apply for this position by completing a SANDAG Employment Application form. Resumes, cover letters, and work samples may be submitted in addition to the Employment Application but are not a substitute for this document.
The Employment Application can be downloaded in PDF format from the SANDAG website. Alternatively, a copy can be requested by calling (619) 699-1900 or emailing hr@sandag.org . Completed applications and related materials can be submitted via email, fax, regular mail, courier, or delivered by hand. See our Careers / How to Apply webpage for additional information.
This position is open until filled. The first review of applications will begin on Friday, January 11, 2019.
In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to apply for a position at SANDAG. Applicants requiring an accommodation due to a disability during any stage of the recruitment and selection process, including requesting this document and related application materials in an alternative format, should make their needs known by contacting Human Resources at (619) 699-1900, (619) 699-1904 (TTY), fax (619) 699-6905, or hr@sandag.org .
Application Supplement
To help us further evaluate the skills and experience of individuals interested in this position, applicants are asked to respond to the Supplemental Questions below. The information can be up to 200 words per question and should be submitted with the Employment Application. This is considered a required component of the application; applications received without a response will be screened out of the selection process.
Supplemental Questions
Describe three work habits or strategies that best demonstrate your ability to support a busy team.
Please provide an example of a time when you had to deal with an upset customer while communicating invoicing or other accounts payable related information. What steps did you take to help resolve the situation?
Candidate Selection and Notification
Following the first review date for applications, all candidates will receive written confirmation that their application has been received. The hiring manager will begin reviewing and evaluating applications within a few days of the first review date. Based on this evaluation, the best qualified candidates will be invited to continue in the selection process. All candidates will receive written notification as to the final outcome of their application.
Further Information
The SANDAG website contains a wealth of information about our various project and program areas. The Careers section of the site lists all of our current Job Openings as well as information on how to apply for positions and Frequently Asked Questions about our recruitment process.
In compliance with the Immigration Reform and Control Act of 1986, applicants hired by SANDAG must show acceptable proof of identity and evidence of authorization to work in the United States.
SANDAG is an Equal Opportunity Employer
Full Time
Financial Monitoring and Review
SANDAG has great pride in being a fiscally responsible public agency and has implemented rigorous accounting processes and financial reporting procedures to monitor expenses, encumbrances, grant funds, and project budgets, and accurately document various types of financial transactions. The agency has been awarded the Government Finance Officers Association’s (GFOA) Certificate of Achievement for Excellence in Financial Reporting for its Comprehensive Annual Financial Report (CAFR) for the past nine years.
The Accounting team has a role in supporting all agency programs through functions such as accounts payable, accounts receivable, payroll, and cash receipts through to cash flow analysis, debt management, and financial reporting. The team is regarded for their ability to maintain an exceptional level of accuracy and for providing outstanding customer service. Each week, two Accounts Payable staff process an average of 400 to 500 invoices for payments to vendors and consultants. During the course of the year, these payments total more than $1 billion.
Accounts Payable Specialist Role
The Accounts Payable Specialist is responsible for preparing vendor checks on a weekly basis and performing associated record keeping duties. This position requires a high-level of initiative to gather and verify information, frequent interaction with employees and other customers, and adherence to control processes developed to ensure quality and timeliness of payments.
Job Responsibilities
This position is ideal for an entry to mid-level accounting clerk with a strong interest in furthering their expertise with the accounts payable function. We anticipate career development will occur while working on the types of duties and responsibilities described below and through mentoring and close collaboration with senior staff. Examples of primary responsibilities include:
Prepare regular, accurate, and timely payments to vendors and consultant by receiving and organizing the documents needed to process invoices for payment.
Verify account coding and payment authorization on incoming invoices, purchase orders, expense reimbursement claims, travel vouchers, or other payment requests; review for completeness and compliance with established policies, procedures, and executed contracts.
Perform the initial review of consultant invoices; match invoices to corresponding contracts, task orders, or purchase orders; verify labor rates against contract documents; ensure invoices are billed within the appropriate cost code and project; and check for mathematical accuracy.
Research incomplete invoices, invoice inconsistencies, and complex invoicing issues; problem solve and communicate with consultants, SANDAG project managers, and other departments to resolve invoice questions and payment discrepancies.
Perform timely and accurate data entry of payment request information from which weekly accounts payable checks and electronic fund transfers will be prepared; compile, print, obtain authorized signatures, and mail checks and remittance advices; maintain an accurate file of disbursements.
Research accounts payable inquiries from vendors, staff, and auditors; locate documents and provide copies of documents when requested.
Review contracts and purchase orders to identify and record encumbrances (obligations); process encumbrance revisions or adjustments as necessary.
Track invoices; maintain electronic invoice logs and filing system.
Reconcile various management reports, vendor statements, and financial records.
Generate reports and prepare journal entries as needed; maintain routine financial records and reports using automated accounting software and Excel spreadsheets.
Assist with maintaining accurate data by reviewing transaction journals, control reports, and other financial system reports, performing appropriate adjustments, and balancing and reconciling transactions in accordance with standard practices.
Process work in a manner that results in a complete and evident audit trail; assist in preparing comprehensive and accurate documentation of transactions and adjustments; maintain complete files and records and ensure that all documentation is filed appropriately.
Respond to mail, telephone calls and messages, email, and internal correspondence in a prompt, professional, and courteous manner.
Assist in the preparation of agency records for annual audits and for audits conducted by various governmental agencies.
Assist in ongoing maintenance of automated accounting systems; participate in the development and implementation of new procedures related to accounts payable operations.
Perform a variety of general administrative support work; establish and maintain files; assist with special projects and tasks as assigned.
Experience and Qualifications
Numerous factors contribute to an individual’s ability to be successful in any given role. For this position, we are searching for a candidate who is detail-oriented and organized with a professional attitude and helpful disposition. Excellent communication skills, problem-solving skills, and the ability to use sound judgment and confidentiality when working with employees are essential.
The minimum education, training, and experience qualifications include a high school diploma or equivalent and one to five years of recent experience providing support for accounts payable, accounts receivable, or other functions related to the review of invoices for payment, preferably with a government-related organization. Specialized training or college level course work in accounting, business, finance, or a related field is desirable.
The following information describes the specific types of career experiences that are most relevant to this position.
Demonstrated knowledge of the principles and techniques involved in accounts payable administration and related accounting practices such as proofing and balancing of accounts, transactions and/or data entry, and data processing methods used in payment preparation.
Demonstrated experience processing a high-volume and variety of invoices for payment; experience with accurate balancing of accounts and records.
Demonstrated data-entry experience using automated financial accounting software applications and Microsoft Excel; ability to type at a speed necessary for successful job performance.
Ability to perform accurate mathematical computations, reconcile differences. and review financial data for accuracy.
Experience researching and compiling financial information; experience producing summary reports from assembled data; ability to analyze data and draw logical conclusions.
Proficiency with file and record management to include hard copy and electronic file records maintenance; ability to keep accurate records with complete, auditable, files and records.
Excellent customer service skills, including strong communication skills; demonstrated ability to establish, maintain, and foster cooperative working relationships with those contacted in the course of work.
Demonstrated ability to work well under pressure and with frequent interruptions from telephone calls, emails, and employees; ability to adapt to changing processes.
Effective time management and organizational skills and the ability to prioritize multiple tasks in order to ensure timely processing; ability to exercise good judgment, confidentiality, and work independently.
Experience providing administrative support; good working knowledge of modern office procedures, methods, and equipment.
Knowledge of audit principles and practices; experience supporting financial audits is desirable.
Experience preparing general ledger journal entries is desirable.
Demonstrated computer software proficiency using the Microsoft Office Suite, conducting research on the Internet, and other PC-based applications; experience using software such as IFAS/One Solution is preferred.
Candidates must pass a pre-employment criminal background check; periodic background checks will be a condition of ongoing employment. The selected candidate also can anticipate a driving record check upon hire, and approximately annually thereafter.
Salary and Benefits
SANDAG rewards the efforts of its employees with a comprehensive compensation package. Competitive salaries are supplemented with a flexible and generous offering of health, financial security, and time-off benefits to meet the work and life needs of employees and their families.
This Accounts Payable Specialist position will be filled at the I, II, or III level depending on qualifications and experience of the selected candidate. The annual salary ranges are: Specialist I - $32,504 to $52,007 per year; Specialist II - $34,484 to $55,174 per year; Specialist III - $38,018 to $60,829 per year.
Our benefits include traditional health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Retirement and financial security benefits are provided through a pension plan and deferred compensation program. And to support the need to rest and rejuvenate, employees are provided with a bank of paid time off in addition to paid holidays.
How to Apply
We encourage all interested candidates to apply for this position by completing a SANDAG Employment Application form. Resumes, cover letters, and work samples may be submitted in addition to the Employment Application but are not a substitute for this document.
The Employment Application can be downloaded in PDF format from the SANDAG website. Alternatively, a copy can be requested by calling (619) 699-1900 or emailing hr@sandag.org . Completed applications and related materials can be submitted via email, fax, regular mail, courier, or delivered by hand. See our Careers / How to Apply webpage for additional information.
This position is open until filled. The first review of applications will begin on Friday, January 11, 2019.
In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to apply for a position at SANDAG. Applicants requiring an accommodation due to a disability during any stage of the recruitment and selection process, including requesting this document and related application materials in an alternative format, should make their needs known by contacting Human Resources at (619) 699-1900, (619) 699-1904 (TTY), fax (619) 699-6905, or hr@sandag.org .
Application Supplement
To help us further evaluate the skills and experience of individuals interested in this position, applicants are asked to respond to the Supplemental Questions below. The information can be up to 200 words per question and should be submitted with the Employment Application. This is considered a required component of the application; applications received without a response will be screened out of the selection process.
Supplemental Questions
Describe three work habits or strategies that best demonstrate your ability to support a busy team.
Please provide an example of a time when you had to deal with an upset customer while communicating invoicing or other accounts payable related information. What steps did you take to help resolve the situation?
Candidate Selection and Notification
Following the first review date for applications, all candidates will receive written confirmation that their application has been received. The hiring manager will begin reviewing and evaluating applications within a few days of the first review date. Based on this evaluation, the best qualified candidates will be invited to continue in the selection process. All candidates will receive written notification as to the final outcome of their application.
Further Information
The SANDAG website contains a wealth of information about our various project and program areas. The Careers section of the site lists all of our current Job Openings as well as information on how to apply for positions and Frequently Asked Questions about our recruitment process.
In compliance with the Immigration Reform and Control Act of 1986, applicants hired by SANDAG must show acceptable proof of identity and evidence of authorization to work in the United States.
SANDAG is an Equal Opportunity Employer
Accounting Assistant
Grantmakers for Education (GFE) is seeking a professional who relishes the behind-the-scenes work of supporting a team to join us in achieving our mission of strengthening philanthropy to improve outcomes and expand opportunities for all learners.
Our Organization:
Grantmakers for Education’s mission is clear: strengthen philanthropy to improve outcomes and expand opportunities for all learners by serving as a trusted partner for all education philanthropists as they adapt to the changes impacting our world. GFE brings together hundreds of private and public philanthropies committed to improving public education, including closing the achievement gap for students from all backgrounds, improving teaching and leadership and fostering innovation and new models for learning. We provide a forum for interaction and engagement for our members that builds upon and deepens the effect of their individual investments by enhancing their knowledge about effective education strategies and high-impact grantmaking strategies.
It is an exciting and inspiring time to join our team as we position the organization to exceed the expectations and needs of its members and continue to develop programs and services that focus on the most critical education matters ahead.
GFE offers a culture of committed team members working toward a common cause, competitive wage and benefits options, and generous vacation policies. The organization is virtual, but the ideal location for the accounting assistant is Portland, Oregon.
For more information about our work and results, please visit https://edfunders.org
Position Overview:
Grantmakers for Education accounting assistant will support a highly functional environment in which GFE is on track to achieve our mission goals by creating and maintaining high-quality financial records and efficient operational organization. We are looking for a self-starter to handle the day-to-day accounting responsibilities. The clerk will work directly with the controller to provide essential support and outstanding customer service to both internal and external customers.
Essential Functions:
Process accounts
Process accounts
Support
Perform light front desk responsibilities including answering phones
Provide exceptional customer service to internal and external customers
Support annual
Support annual conference.
Process monthly
Key Qualifications:
We are seeking a professional with strong communication skills, willingness to pitch in, and outstanding attention to detail. Successful candidates will have previous accounting experience and demonstrate that they are a self-starter with the ability to meet deadlines, while maintaining high quality customer service.
2 years full cycle accounting
Experience with QuickBooks preferred.
Attention to
Excellent communication
Outstanding organizational
Proficiency in Microsoft office suite (Excel, Word and Outlook).
Experience in or knowledge of education reform and/or philanthropy a plus.
Location:
GFE currently operates a nationwide virtual organization with a home base in Portland, Oregon. This position is located at our Portland office.
How to Apply:
To apply, please submit a resume and cover letter detailing your qualifications and interest in the position to jobs@edfunders.org. All applications should follow the subject line “[Name] Accounting Assistant Application”. Applications are reviewed on a rolling basis and the position will be open until filled.
Full Time
Accounting Assistant
Grantmakers for Education (GFE) is seeking a professional who relishes the behind-the-scenes work of supporting a team to join us in achieving our mission of strengthening philanthropy to improve outcomes and expand opportunities for all learners.
Our Organization:
Grantmakers for Education’s mission is clear: strengthen philanthropy to improve outcomes and expand opportunities for all learners by serving as a trusted partner for all education philanthropists as they adapt to the changes impacting our world. GFE brings together hundreds of private and public philanthropies committed to improving public education, including closing the achievement gap for students from all backgrounds, improving teaching and leadership and fostering innovation and new models for learning. We provide a forum for interaction and engagement for our members that builds upon and deepens the effect of their individual investments by enhancing their knowledge about effective education strategies and high-impact grantmaking strategies.
It is an exciting and inspiring time to join our team as we position the organization to exceed the expectations and needs of its members and continue to develop programs and services that focus on the most critical education matters ahead.
GFE offers a culture of committed team members working toward a common cause, competitive wage and benefits options, and generous vacation policies. The organization is virtual, but the ideal location for the accounting assistant is Portland, Oregon.
For more information about our work and results, please visit https://edfunders.org
Position Overview:
Grantmakers for Education accounting assistant will support a highly functional environment in which GFE is on track to achieve our mission goals by creating and maintaining high-quality financial records and efficient operational organization. We are looking for a self-starter to handle the day-to-day accounting responsibilities. The clerk will work directly with the controller to provide essential support and outstanding customer service to both internal and external customers.
Essential Functions:
Process accounts
Process accounts
Support
Perform light front desk responsibilities including answering phones
Provide exceptional customer service to internal and external customers
Support annual
Support annual conference.
Process monthly
Key Qualifications:
We are seeking a professional with strong communication skills, willingness to pitch in, and outstanding attention to detail. Successful candidates will have previous accounting experience and demonstrate that they are a self-starter with the ability to meet deadlines, while maintaining high quality customer service.
2 years full cycle accounting
Experience with QuickBooks preferred.
Attention to
Excellent communication
Outstanding organizational
Proficiency in Microsoft office suite (Excel, Word and Outlook).
Experience in or knowledge of education reform and/or philanthropy a plus.
Location:
GFE currently operates a nationwide virtual organization with a home base in Portland, Oregon. This position is located at our Portland office.
How to Apply:
To apply, please submit a resume and cover letter detailing your qualifications and interest in the position to jobs@edfunders.org. All applications should follow the subject line “[Name] Accounting Assistant Application”. Applications are reviewed on a rolling basis and the position will be open until filled.
Brentwood School inspires every student to:
Think critically and creatively.
Act ethically.
Shape a future with meaning.
BRENTWOOD SCHOOL
Payroll Specialist
Brentwood School, a vibrant and diverse K-12 independent school, is looking for a Payroll Specialist to begin immediately.
Reports to: Accounting Manager
Summary of Position:
The Payroll Specialist will be responsible for all aspects of the payroll process, including data input, time clock management, reporting and distribution of payroll documents. Additionally, the position will support Human Resources in a clerical capacity, including gathering employee paperwork, filing, and other clerical duties as needed.
Professional Requirements:
The Payroll Specialist will work with all of Brentwood School’s full-time, part-time and seasonal employees and coaches.
The Payroll Specialist should have a bachelor’s degree (preferred) or a related discipline with a minimum of 3-5 years of experience in payroll. The Payroll Specialist shall have the ability to work with a high degree of autonomy – communicating frequently with the Accounting Manager.
Fluency in English and Spanish is preferred.
The Payroll Specialist will possess the following personality traits:
Self-motivated, energetic
Positive work ethic
Team player, approachable
Flexible, receptive to new ideas
Ability to work in a fast paced environment
Extremely customer service oriented (i.e., “can do” attitude)
Comfortable in an educational setting where student and adult parents are present
A commitment to diversity and inclusion
An interest in and openness to professional growth and development
The Payroll Specialist must have:
The ability to meet deadlines
Excellent oral and written communication and interpersonal skills
Excellent organizational skills
Proficient computer expertise in working with ADP and other programs such as Microsoft Word and Excel
An ability to identify, design and implement operating efficiency
An ability to be a team player and be able to partner with colleagues
The Payroll Specialist position is a non-exempt position, which may require overtime and some weekends, if needed.
Duties & Responsibilities including, but not limited to:
Payroll
Input all payroll changes and transmit semi-monthly payroll
Separate payroll for distribution – by department
Distribute payroll
Meter and mail payroll during summer
Maintain payroll reports
Calculate and transmit semi-monthly garnishments
Maintain payroll files
Gather all payroll files to be shredded after the holding period
Maintain W-2 forms
Transmit TIAA contributions after each payroll
Cash Receipts
Receive and count all cash
Issue receipts
Prepare cash receipt form for Accounting Specialist
Distribute petty cash
Transfer all cash to Director of Finance & Accounting for bank deposit
Human Resources Support
Follow up with summer school employees and seasonal Athletic coaches who have received employment agreements
Track completion of all paperwork
File and maintain payroll and personnel information
Prepare and print address labels for envelopes for new employment agreements, and mail them to employees
Make trips to post office as needed
Schedule and coordinate on-campus TB testing and flu shot clinics
Maintain and update Labor Law Posters
Track and maintain employee TB test records
Assist with Open Enrollment as needed
Support Human Resources Manager in securing employment verifications, handling workers’ compensation matters, monthly Wellness activities, student work permits and other projects as needed.
Other – Miscellaneous Duties
Translating – Spanish to English (preferred)
Translate for Spanish speaking employees
Occasional translation of letters for Spanish speaking employees
Back up Staff Accountant/Administrative Assistant as needed
Back up for Bookstore Manager as needed
Other duties as assigned by the Accounting Manager or Director of Finance & Accounting
Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. Information about our school can be found at www.bwscampus.com .
Interested candidates should contact
Susanne McNeil Eng
Director of Finance & Accounting
Email: smcneileng@bwscampus.com
Full Time
Brentwood School inspires every student to:
Think critically and creatively.
Act ethically.
Shape a future with meaning.
BRENTWOOD SCHOOL
Payroll Specialist
Brentwood School, a vibrant and diverse K-12 independent school, is looking for a Payroll Specialist to begin immediately.
Reports to: Accounting Manager
Summary of Position:
The Payroll Specialist will be responsible for all aspects of the payroll process, including data input, time clock management, reporting and distribution of payroll documents. Additionally, the position will support Human Resources in a clerical capacity, including gathering employee paperwork, filing, and other clerical duties as needed.
Professional Requirements:
The Payroll Specialist will work with all of Brentwood School’s full-time, part-time and seasonal employees and coaches.
The Payroll Specialist should have a bachelor’s degree (preferred) or a related discipline with a minimum of 3-5 years of experience in payroll. The Payroll Specialist shall have the ability to work with a high degree of autonomy – communicating frequently with the Accounting Manager.
Fluency in English and Spanish is preferred.
The Payroll Specialist will possess the following personality traits:
Self-motivated, energetic
Positive work ethic
Team player, approachable
Flexible, receptive to new ideas
Ability to work in a fast paced environment
Extremely customer service oriented (i.e., “can do” attitude)
Comfortable in an educational setting where student and adult parents are present
A commitment to diversity and inclusion
An interest in and openness to professional growth and development
The Payroll Specialist must have:
The ability to meet deadlines
Excellent oral and written communication and interpersonal skills
Excellent organizational skills
Proficient computer expertise in working with ADP and other programs such as Microsoft Word and Excel
An ability to identify, design and implement operating efficiency
An ability to be a team player and be able to partner with colleagues
The Payroll Specialist position is a non-exempt position, which may require overtime and some weekends, if needed.
Duties & Responsibilities including, but not limited to:
Payroll
Input all payroll changes and transmit semi-monthly payroll
Separate payroll for distribution – by department
Distribute payroll
Meter and mail payroll during summer
Maintain payroll reports
Calculate and transmit semi-monthly garnishments
Maintain payroll files
Gather all payroll files to be shredded after the holding period
Maintain W-2 forms
Transmit TIAA contributions after each payroll
Cash Receipts
Receive and count all cash
Issue receipts
Prepare cash receipt form for Accounting Specialist
Distribute petty cash
Transfer all cash to Director of Finance & Accounting for bank deposit
Human Resources Support
Follow up with summer school employees and seasonal Athletic coaches who have received employment agreements
Track completion of all paperwork
File and maintain payroll and personnel information
Prepare and print address labels for envelopes for new employment agreements, and mail them to employees
Make trips to post office as needed
Schedule and coordinate on-campus TB testing and flu shot clinics
Maintain and update Labor Law Posters
Track and maintain employee TB test records
Assist with Open Enrollment as needed
Support Human Resources Manager in securing employment verifications, handling workers’ compensation matters, monthly Wellness activities, student work permits and other projects as needed.
Other – Miscellaneous Duties
Translating – Spanish to English (preferred)
Translate for Spanish speaking employees
Occasional translation of letters for Spanish speaking employees
Back up Staff Accountant/Administrative Assistant as needed
Back up for Bookstore Manager as needed
Other duties as assigned by the Accounting Manager or Director of Finance & Accounting
Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. Information about our school can be found at www.bwscampus.com .
Interested candidates should contact
Susanne McNeil Eng
Director of Finance & Accounting
Email: smcneileng@bwscampus.com
Character Lab is looking for a Finance & Operations Associate. Reporting to the Director of Operations & Finance, the Finance & Operations Associate will support the financial and operational needs of the organization. This is an exciting opportunity for a results-oriented, innovative professional to have a tremendous impact by ensuring Character Lab develops and maintains the systems to achieve dramatic results and growth.
The Finance & Operations Associate will have strong input into many of our financial processes, including the development of financial management systems, reporting schedules, and grants management. They will analyze our financial information on a regular basis to ensure that resources are allocated efficiently and effectively. This person will also manage key external relationships, for example, with our HR/accounting vendors. In close collaboration with the Director of Operations & Finance and COO, they will be encouraged to make recommendations for process improvements as necessary.
Responsibilities
In partnership with the Director of Operations & Finance, develop and maintain operational and financial management systems, processes, and policies
Analyze financial information to support resource allocation decisions and operational planning
Support the Director of Operations & Finance in preparing and monitoring Character Lab’s annual budget
Ensure timely payments to vendors and contractors and reimbursement requests, working with 4th Sector Solutions (outsourced support) and our bank
Support the Director of Operations & Finance and Chief Operating Officer in general financial compliance and reporting (e.g. 510(c)3 status, audit)
Monitor budgets of all grant awards, and prepare financial records for all grant-related reporting
Manage legacy researcher grantor/grantee payment contracts
Manage and support staff on traditional HR issues, in partnership with 4th Sector Solutions (e.g., payroll, employee benefits, and insurance)
Serve as liaison to University of Pennsylvania financial office
Additional responsibilities as assigned
Qualifications
Bachelor’s degree and 3+ years of professional experience in finance, operations, or nonprofit management
Detailed understanding of financial & operational systems and procedures
Ability to think strategically and identify system improvements
Excellent interpersonal and communication skills
Exceptional organizational and project management skills
Strong attention to detail
Highly proficient in Microsoft platform (Word, Excel, PowerPoint) and G Suite platform (Google Docs, Sheets, Slides)
Fierce work ethic and sense of purpose, with the ability to work well as part of a dynamic start-up
Full Time
Character Lab is looking for a Finance & Operations Associate. Reporting to the Director of Operations & Finance, the Finance & Operations Associate will support the financial and operational needs of the organization. This is an exciting opportunity for a results-oriented, innovative professional to have a tremendous impact by ensuring Character Lab develops and maintains the systems to achieve dramatic results and growth.
The Finance & Operations Associate will have strong input into many of our financial processes, including the development of financial management systems, reporting schedules, and grants management. They will analyze our financial information on a regular basis to ensure that resources are allocated efficiently and effectively. This person will also manage key external relationships, for example, with our HR/accounting vendors. In close collaboration with the Director of Operations & Finance and COO, they will be encouraged to make recommendations for process improvements as necessary.
Responsibilities
In partnership with the Director of Operations & Finance, develop and maintain operational and financial management systems, processes, and policies
Analyze financial information to support resource allocation decisions and operational planning
Support the Director of Operations & Finance in preparing and monitoring Character Lab’s annual budget
Ensure timely payments to vendors and contractors and reimbursement requests, working with 4th Sector Solutions (outsourced support) and our bank
Support the Director of Operations & Finance and Chief Operating Officer in general financial compliance and reporting (e.g. 510(c)3 status, audit)
Monitor budgets of all grant awards, and prepare financial records for all grant-related reporting
Manage legacy researcher grantor/grantee payment contracts
Manage and support staff on traditional HR issues, in partnership with 4th Sector Solutions (e.g., payroll, employee benefits, and insurance)
Serve as liaison to University of Pennsylvania financial office
Additional responsibilities as assigned
Qualifications
Bachelor’s degree and 3+ years of professional experience in finance, operations, or nonprofit management
Detailed understanding of financial & operational systems and procedures
Ability to think strategically and identify system improvements
Excellent interpersonal and communication skills
Exceptional organizational and project management skills
Strong attention to detail
Highly proficient in Microsoft platform (Word, Excel, PowerPoint) and G Suite platform (Google Docs, Sheets, Slides)
Fierce work ethic and sense of purpose, with the ability to work well as part of a dynamic start-up
