Strategic Projects Manager (Analyst III)

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Strategic Projects Manager (Analyst III)

Salary

$72,530.00 - $131,248.00 Annually

Location

OR, OR

Job Type

Regular

Job Number

2019-01037

Bureau

OMF-Office of the Chief Administrative Officer

Opening Date

11/11/2019

Closing Date

12/2/2019 11:59 PM Pacific

Max Number of Applicants

100

The Position


The Office of the Chief Administrative Officer (CAO) within the Office of Management and Finance (OMF) is seeking a Strategic Projects Manager to join their team.

This recruitment will remain open until 100 applications have been received or until the posted closing date, Monday, December 2, 2019, whichever comes first.  Applications received after the 100 application limit has been reached will not be included in this recruitment process.

Under general direction, the Strategic Projects Manager (Analyst III) conducts highly complex analyses and studies on a wide range of management, administrative, financial, asset management, and other organizational issues; plans, manages and leads large-scale projects; provides advice to the Chief Administrative Officer (CAO), Deputy CAO, and other City executives on Citywide or bureau- specific issues, projects, or programs that have important organizational, policy, financial or community implications or consequences, and performs related duties as assigned.

This position is part of the OMF Strategic Projects and Opportunities Team (SPOT) within the Office of the Chief Administrative Officer. SPOT members collaborate with City Council and Commissioner staff, with bureau directors, managers and staff throughout the City, and with outside stakeholders on projects, programs and policies. These projects generally impact large portions of the City's operations, staff, or service delivery and have significant policy, financial and/or community implications and consequences. The work is often highly politically sensitive, requiring significant independent judgement and discretion.

The Strategic Projects Manager (Analyst III) manages complex multi-bureau and citywide projects and participates in the development of policies and the negotiation of agreements. This position also gathers and analyzes complex data and information from a variety of sources, participates in performance management and program evaluation, and makes recommendations for process and policy improvements. This work may require oversight over the work of assigned project staff in other bureaus and may require direct supervision of staff as well as management of consultant contracts.

A central project of the Strategic Projects Manager is managing the Public Safety Budget and Operations Working Group (PSBOWG). The work of the PSBOWG will include:
  • achieve sustainable general fund savings within the public safety bureaus; and
  • increase trust and coordination between the City's public Safety operations, community nonprofit organizations, Multnomah County and other public agencies.  

About You:
The successful candidate will have demonstrated:
  • Superior skills in organizing and self-directing a complex program of work that involves significant coordination with staff from other bureaus, agencies or organizations.
  • Excellent written and verbal communication skills.
  • Ability to prioritize and shift work efforts in response to changes in priorities and changes in circumstance or opportunities.
  • Knowledge of public administration and public service delivery, as well as the ability to establish and maintain strong working relationships with internal and external stakeholders.
  • Experience with municipal budgeting, finances, and business operations.
  • As a facilitator, demonstrated experience problem-solving, advising, supporting, and guiding discussion in areas of expertise; coordinating and serving on committees and teams, including managing policy, bylaws, and logistical planning workgroups.

WHY JOIN THE CITY OF PORTLAND? 
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.

To Qualify

The following minimum qualifications are required for this position:
  1. Knowledge and experience applying the principles, tools and techniques of project planning and management.
  2. Ability and experience interpreting, explaining and applying relevant laws, regulations, ordinances and policies.
  3. Ability and experience facilitating meetings, task forces and discussions with wide range of internal and external stakeholders, who may hold competing interests or desire varied outcomes.
  4. Ability and experience preparing clear, concise and comprehensive reports, correspondence and other documents appropriate to the audience, and presenting conclusions and recommendations clearly, logically and persuasively to a diverse group of audiences.
  5. Ability and experience analyzing and identifying complex administrative, operational, economic, financial, budgetary, and organizational issues; evaluating alternatives and providing sound, logical, fact-based conclusions and recommendations. 
  6. Ability and experience performing costs allocation analysis, municipal budgets financial modeling and systems implementation. 

The following are desirable but not required to be qualified for this position:
  • Education/Training: Bachelor's degree from an accredited college or university in management, finance, business administration, public administration, or a related field;
  • Experience: Six (6) years of professional and responsible experience performing analytical or related work in a public agency.

The Recruitment Process

An evaluation of each applicant's training and experience, as demonstrated in your cover letter and resume weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. 

Recruitment Timeline:
  • Posting:  11/11/19 - 12/02/19
  • Applications Reviewed:   week of 12/02/19
  • Eligible List:   week of 12/09/19
  • Selection Phase Begins:   Tentatively the week of 12/16/19
*Timeline is approximate and subject to change
 
Application Instructions
Applicants must submit a cover letter and professional resume online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:
  • Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
  • Your cover letter should include details describing your education, training and/or experience, and where it was obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
  • Your resume should support the details described in the cover letter.
  • If you are requesting Veteran's Preference, as identified below, please describe in your cover letter any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.


Applications for this position will be accepted, online, until 100 completed applications have been received, but will close no later than 11:59 PM, on December 2, 2019, whichever comes first.   Do not attach materials not requested.  Applications received after the 100 application limit has been reached will not be included in this recruitment process.   E-mailed and/or faxed applications will not be accepted.


In addition to submitting a cover letter and resume, you must submit an equity statement (attach a separate document) outlining your experiences with diversity, equity and inclusion and how you apply these experiences in a leadership position.

Experiences may include, but are not limited to the following:
  • lived experience as a member of an underrepresented group
  • experience living and meaningfully interacting with individuals with a variety of identities
  • professional development or other training in diversity, equity and inclusion 

If your experiences are different from those listed and you have a commitment to diversity, equity and inclusion.  Please be sure to explain how your experiences and/or professional development are applied to your work as a leader.

Additional Information

Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.
 
Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
 
ADA Accommodations: If you identify as a person with a disability and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.
 
Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.


Did you know? The City of Portland offers How to Apply Classes that are free and review best practices for applying to the City.  Follow the link for the most recent list of scheduled dates: www.bit.ly/howtoapplyclass


Contact Information
Teresa Dahrens, Senior Recruiter
Bureau of Human Resources
Teresa.Dahrens@portlandoregon.gov
(503) 823-4516

An Equal Opportunity / Affirmative Action Employer

A Career with the City of Portland offers many Employee Benefits
 
This summary outlines the benefit programs, actual benefts may vary depending on bargaining unit and employment status.

The City of Portland offers a comprehensive benefit package that is competitive with other private and public sector employers.  

More detailed information can be obtained by calling the Benefits & Wellness Office at 503-823-6031.
 
  • A choice of two medical/vision plans and two dental plans.
  • Coverage is available to benefits-eligible employees, their spouse/domestic partner and eligible dependent children up to age 26.
  • For full time employees, the City pays 95% of the cost of coverage, you pay 5%.
  • The part-time employees' cost is pro-rated based on the number of hours in the employee's regular work schedule.
  • We offer many on-site fitness center locations and classes, stretching,
  • discounts to local fitness clubs,
  • smoking cessation benefits,
  • chronic care coaching programs,
  • worksite wellness screenings and flu shots.
  • Basic life insurance at no cost to full time employees.
  • Levels of coverage are based on bargaining units, employment status and/or annual salaries.
    • Supplemental life insurance - employees may purchase up to $500,000 for themselves
    • up to $300,000 for their spouse or domestic partner.
    • up to $25,000 for dependent children.
    • This coverage is portable upon retirement or separation. There are some limitations on coverage level.
  • Depending on your bargaining unit, you may be eligible for Basic Long Term disability coverage which will pay up to 40% of your basic monthly earnings up to $3,333 per month.
  • The benefit is available 60 days from the onset of the approved disability, or exhaustion of sick leave, whichever is later.
  • Preexisting condition limitations do apply.
  • Employees may also purchase an additional 20% (of your basic monthly earnings up to $1,667 per month) coverage.
  • Employee Assistance Plan (EAP) provides confidential counseling services for employees and eligible dependents.
  • Effective July 1, 2013, the plan provides up to five free visits per year. 
  • Medical Expense Reimbursement Plan (MERP) allows you to make pre-tax contributions to your account to pay for eligible medical/dental/vision expenses which are not paid by your health insurance (deductibles, co-pays, etc.) 
  • Dependent Care Account Program (DCAP) allows you to pay for your eligible dependent care expenses with pre-tax dollars. The maximum allowable you may contribute to this plan is $5,000. 
  • Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
    • The City currently pays the employee's share of the retirement contribution.
    • Employees who are OPSRP members are vested after five years of contributions or when they reach age 65 (age 60 for police and fire.) 
  • Option to contribute a portion of your earnings on a pre-tax basis to the City's Deferred Compensation Program.
Paid Leave
  • 80 hours of vacation each year initially. This accrual will increase over time. 
  • Sick leave typically accrues at the rate of 104 hours each year
  • 10 paid holidays each year
  • three personal days accrue each year
Family Medical Leave

In accordance with federal and state law, and the City policy for family medical leave, the City grants family and medical leave to eligible employees for certain family and medical related reasons.
 
  • City's TRIP Reduction Incentive Program (for transportation options)

01
Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.

The following supplemental questions are an important step in the examination and selection process to assist us in determining if you possess the knowledge, skills, and abilities to succeed in the posted vacancy.

A lack of a complete and thorough response to each of the supplemental questions in the space provided may result in disqualification from the examination. In addition, the selections you make and responses you provide in the questionnaire must accurately reflect what is documented in your work history.

All of the supplemental questions below that are specifically listed in the "To Qualify" section are required for this position. Please provide unique responses for each question that specifically address the qualification(s). Answering "No", "See resume", or entering "N/A" in the open text field to any of the minimum qualifications may result in elimination from further consideration.

If you are requesting veterans preference, please be sure to not only select that you are a veteran, but also upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.

Have you read and understood all of the information listed above?
  • Yes
  • No
02
Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)
03
The City of Portland receives public records requests at times. Please indicate which response you find appropriate:
  • My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.
  • You may release my application, I am waiving confidentiality.
04
Please describe how your work experience and education prepares you to be successful as described in the "About You" section of the job posting.
05
Did you remember to attach your Equity Statement to your application?
  • Yes
  • No

Required Question

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