Legal Assistant

Print


Legal Assistant

Salary

$4,440.00 - $8,233.00 Monthly

Location

1221 SW 4th Ave, OR

Job Type

Regular

Job Number

2019-00239

Bureau

Office of the City Attorney

Opening Date

03/11/2019

Closing Date

3/22/2019 11:59 PM Pacific

The Position



This position performs specialized legal assistance and administrative support work within the Office of the City Attorney. Legal Assistants are responsible for all legal administrative support to litigation and non-litigation attorneys. Work includes the rapid and accurate typing of court documents, contracts, correspondence and preparation of other legal documents; maintaining court calendars and files and performing complex office support tasks requiring advanced administrative skills and knowledge of legal theories and terminology. Duties include fast and accurate word processing and use of other legal industry software applications. Work requires exercise of independent judgment and initiative under the general direction of legal and administrative staff.  State and Federal Court litigation experience preferred.

WHY JOIN THE CITY OF PORTLAND?
The City of Portland is committed to offering medical, dental, vision, basic life, and log-term disability coverage that provides quality care, support and value to eligible employees and their family members.  Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System.  For more information on the City of Portland's benefits please click Benefits Information | The City of Portland, Oregon.

To Qualify

The following minimum qualifications are required for this position:
  1. Knowledge of and experience applying law office administrative practices and procedures.
  2. Ability to work independently, set priorities and exercise sound independent judgment within areas of responsibility.
  3. Ability to organize, research and maintain legal and office files and calendars.
  4. Knowledge of and experience with legal terminology, forms, documents and requirements used in state and federal court legal practice and proceedings.
  5. Ability to use word processing software to produce competent legal documents.

The Recruitment Process

An evaluation of each applicant's training and experience, as demonstrated in their resume, cover letter and supplemental question answers weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

 
Tentative Recruitment Schedule:
Job Opens: 3/11
Job Closes: 3/22
Minimum Qualification Review: Week of 3/25
Eligible List Established: Week of 3/25
Interviews: Early April
Offer:  Mid - Late April
 

Additional Information

Applicants must submit a cover letter and professional resume online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:
 
Your résumé, cover letter and supplemental question answers will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
  • Your cover letter should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
  • Your resume should support the details described in the cover letter.
  • If you are requesting Veteran's Preference, as identified below, please describe in your cover letter any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.
Do not attach materials not requested.
 
All completed applications for this position must be submitted no later than 11:59pm, on the closing date of this recruitment.  E-mailed and/or faxed applications will not be accepted.
 
If you are requesting Veteran's Preference, attach a copy of your DD214 / DD215 and / or Veteran's Administration Letter Stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for.
 
Veteran's Preference documentation must be submitted no later than 4:30 PM on the closing date of this recruitment.
 
Non-citizen applicants must be authorized to work in the United States at time of application. 
It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. If you wish to identify yourself as an individual with a disability under the Americans With Disabilities Act of 1990 and will be requesting accommodation, the requests must be made to the Analyst(s) named below No Later Than the Closing Date of This Announcement.

Questions?
Terrol Johnson, Senior Recruiter
Bureau of Human Resources
Terrol.Johnson@portlandoregon.gov
(503) 823-3172

An Equal Opportunity / Affirmative Action Employer

A Career with the City of Portland offers many Employee Benefits
 
This summary outlines the benefit programs, actual benefts may vary depending on bargaining unit and employment status.

The City of Portland offers a comprehensive benefit package that is competitive with other private and public sector employers.  

More detailed information can be obtained by calling the Benefits & Wellness Office at 503-823-6031.
 
  • A choice of two medical/vision plans and two dental plans.
  • Coverage is available to benefits-eligible employees, their spouse/domestic partner and eligible dependent children up to age 26.
  • For full time employees, the City pays 95% of the cost of coverage, you pay 5%.
  • The part-time employees' cost is pro-rated based on the number of hours in the employee's regular work schedule.
  • We offer many on-site fitness center locations and classes, stretching,
  • discounts to local fitness clubs,
  • smoking cessation benefits,
  • chronic care coaching programs,
  • worksite wellness screenings and flu shots.
  • Basic life insurance at no cost to full time employees.
  • Levels of coverage are based on bargaining units, employment status and/or annual salaries.
    • Supplemental life insurance - employees may purchase up to $500,000 for themselves
    • up to $300,000 for their spouse or domestic partner.
    • up to $25,000 for dependent children.
    • This coverage is portable upon retirement or separation. There are some limitations on coverage level.
  • Depending on your bargaining unit, you may be eligible for Basic Long Term disability coverage which will pay up to 40% of your basic monthly earnings up to $3,333 per month.
  • The benefit is available 60 days from the onset of the approved disability, or exhaustion of sick leave, whichever is later.
  • Preexisting condition limitations do apply.
  • Employees may also purchase an additional 20% (of your basic monthly earnings up to $1,667 per month) coverage.
  • Employee Assistance Plan (EAP) provides confidential counseling services for employees and eligible dependents.
  • Effective July 1, 2013, the plan provides up to five free visits per year. 
  • Medical Expense Reimbursement Plan (MERP) allows you to make pre-tax contributions to your account to pay for eligible medical/dental/vision expenses which are not paid by your health insurance (deductibles, co-pays, etc.) 
  • Dependent Care Account Program (DCAP) allows you to pay for your eligible dependent care expenses with pre-tax dollars. The maximum allowable you may contribute to this plan is $5,000. 
  • Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
    • The City currently pays the employee's share of the retirement contribution.
    • Employees who are OPSRP members are vested after five years of contributions or when they reach age 65 (age 60 for police and fire.) 
  • Option to contribute a portion of your earnings on a pre-tax basis to the City's Deferred Compensation Program.
Paid Leave
  • 80 hours of vacation each year initially. This accrual will increase over time. 
  • Sick leave typically accrues at the rate of 104 hours each year
  • 10 paid holidays each year
  • three personal days accrue each year
Family Medical Leave

In accordance with federal and state law, and the City policy for family medical leave, the City grants family and medical leave to eligible employees for certain family and medical related reasons.
 
  • City's TRIP Reduction Incentive Program (for transportation options)

01
Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.

The following supplemental questions are an important step in the examination and selection process to assist us in determining if you possess the knowledge, skills, and abilities to succeed in the posted vacancy.

A lack of a complete and thorough response to each of the supplemental questions in the space provided may result in disqualification from the examination. In addition, the selections you make and responses you provide in the questionnaire must accurately reflect what is documented in your work history.

All of the supplemental questions below that are specifically listed in the "To Qualify" section are required for this position. Please provide unique responses for each question that specifically address the qualification(s). Answering "No", "See resume", or entering "N/A" in the open text field to any of the minimum qualifications may result in elimination from further consideration.

If you are requesting veterans preference, please be sure to not only select that you are a veteran, but also upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.

Have you read and understood all of the information listed above?
  • Yes
  • No
02
Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)
03
Do you possess knowledge of and experience applying law office administrative practices and procedures?
  • Yes
  • No
04
Please describe how you have applied your knowledge of and experience applying law office administrative practices and procedures.
In your response, include details which clearly reflect how you meet this minimum qualification. Such as:
  • Examples of when you used the knowledge skill or ability;
  • Role you served in (professional, internship, volunteer); and
  • Total years of experience applying the knowledge, skill or ability.
(Enter N/A, if you do not have relevant experience)
05
Do you possess ability and skill organizing, setting priorities and exercising sound independent judgment within areas of responsibility?
  • Yes
  • No
06
Please describe how you have applied your ability and skill organizing, setting priorities and exercising sound independent judgment within areas of responsibility.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:
  • Examples of when you used the knowledge skill or ability;
  • Role you served in (professional, internship, volunteer); and
  • Total years of experience applying the knowledge, skill or ability.
(Enter N/A, if you do not have relevant experience)
07
Do you possess the ability to organize, research and maintain legal and office files and calendars?
  • Yes
  • No
08
Please describe how you have applied your ability to organize, research and maintain legal and office files and calendars.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:
  • Examples of when you used the knowledge skill or ability;
  • Role you served in (professional, internship, volunteer); and
  • Total years of experience applying the knowledge, skill or ability.
(Enter N/A, if you do not have relevant experience)
09
Do you possess knowledge of and experience with legal terminology, forms, documents and requirements used in state and federal court legal practice and proceedings?
  • Yes
  • No
10
Please describe how you have applied your knowledge of and experience with terminology, forms, documents and requirements used in state and federal court legal practice and proceedings.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as,
  • Examples of when you used the knowledge skill or ability;
  • Role you served in (professional, internship, volunteer); and
  • Total years of experience applying the knowledge, skill or ability.
(Enter N/A, if you do not have relevant experience)
11
Do you possess ability to use word processing software to produce competent legal documents?
  • Yes
  • No
12
Please describe how you have applied your ability to use word processing software to produce competent legal documents.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:
  • Examples of when you used the knowledge skill or ability;
  • Role you served in (professional, internship, volunteer); and
  • Total years of experience applying the knowledge, skill or ability.
(Enter N/A, if you do not have relevant experience)

Required Question

Agency
City of Portland
Address
1120 SW 5th Ave, Room 987

Portland, Oregon, 97204
Phone
503-823-4757
Website
http://www.portlandoregon.gov/jobs
Job Opportunities
Account
Terms Of Use
Cookie Settings
Copyright © 2024