City Fleet Manager

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City Fleet Manager

Salary

$8,165.00 - $11,063.00 Monthly

Location

2835 N Kerby Ave, OR

Job Type

Regular

Job Number

2018-00258

Bureau

OMF-Division of Asset Management

Opening Date

03/19/2018

Closing Date

4/2/2018 11:59 PM Pacific

The Position

This position manages the City Fleet Division in the Bureau of Internal Business Services. The city fleet manager is responsible for planning, managing and directing personnel and resources for the acquisition and maintenance of vehicles, related equipment and vehicle services for City and regional governmental agencies. The City Fleet Division encompasses over 3,500 vehicles of widely varying descriptions and approximately 70 employees. The position will lead an operational team to deliver results on time, to required quality standards and cost, to fulfil the business plan and achieve / support environmental goals, and ensure the operational readiness of the fleet. The position develops and administers City Rules for use of vehicles by all City bureaus. The city fleet manager will effectively manage and develop customer relationships and establish a culture of collaboration and partnership in achieving City-wide vehicle and equipment related goals while meeting bureau level service and cost containment needs. The focus of this position is on managing through a technical staff and developing a culture that is responsive to the needs of the City and the customer bureaus while maintaining a highly cost effective and service responsive program, and minimize the environmental impact of the fleet.

To Qualify

The following minimum qualifications are required for this position.  Applicants must specifically address and demonstrate in their cover letter and resume how their education, training and/or experience meets each of the following minimum qualifications.
  1. Ability and experience managing and directing a large, varied and complex municipal vehicle and related equipment operation with a culture of excellent customer service, continuous improvement with a focus on quality.
  2. Ability and experience communicating effectively and building effective working relationships with staff, customers and other public agencies by building trust, establishing partnerships and collaborative problem-solving approaches.
  3. Knowledge of and experience applying the principles, methods and practices associated with vehicle acquisition and management of a large vehicle and related equipment operation.
  4. Knowledge of and experience applying the principles, practices and techniques involved in vehicle and related equipment service and repair as related to a large and varied municipal vehicle program.
  5. Knowledge of and experience applying the principles and practices of budget development and administration, financial planning, rate development, financial tracking and reporting.
  6. Knowledge and experience with process improvement tools (e.g. Lean Process Improvement), service level agreements, Asset Management Practices, business continuity plans and climate action plans.
Applicants must also possess:
  • A valid state's driver's license and acceptable driving record.

The Recruitment Process

An evaluation of each applicant's training and experience, as demonstrated in their cover letter and resume weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on an equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Additional Information

Application Instructions

Applicants must submit a cover letter and professional resume online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:

Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

  • Your cover letter should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
  • Your resume should support the details described in the cover letter.
  • If you are requesting Veteran's Preference, as identified below, please describe in your cover letter any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.
  • Your resume and cover letter should be no more than a total of four (4) pages combined.
Please note, all completed applications for this position must be submitted no later than 11:59 pm, on the closing date of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested. Emailed and/or faxed applications will not be accepted.

If you are requesting Veteran's Preference, attach a copy of your DD214 / DD215 and / or Veteran's Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for.

Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.

Non-citizen applicants must be authorized to work in the United States at time of application.

It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. If you wish to identify yourself as an individual with a disability under the Americans With Disabilities Act of 1990 and will be requesting accommodation, the requests must be made to the Analyst(s) named below no later than the closing date of this announcement.


Questions?
Tamara Larison, Senior Human Resources Analyst
Bureau of Human Resources
Tamara.Larison@portlandoregon.gov
(503) 823-3523

An Equal Opportunity / Affirmative Action Employer

A Career with the City of Portland offers many Employee Benefits
 
This summary outlines the benefit programs, actual benefts may vary depending on bargaining unit and employment status.

The City of Portland offers a comprehensive benefit package that is competitive with other private and public sector employers.

More detailed information can be obtained by calling the Benefits & Wellness Office at 503-823-6031.
 
  • A choice of two medical/vision plans and two dental plans.
  • Coverage is available to benefits-eligible employees, their spouse/domestic partner and eligible dependent children up to age 26.
  • For full time employees, the City pays 95% of the cost of coverage, you pay 5%.
  • The part-time employees' cost is pro-rated based on the number of hours in the employee's regular work schedule.
  • We offer many on-site fitness center locations and classes, stretching,
  • discounts to local fitness clubs,
  • smoking cessation benefits,
  • chronic care coaching programs,
  • worksite wellness screenings and flu shots.
  • Basic life insurance at no cost to full time employees.
  • Levels of coverage are based on bargaining units, employment status and/or annual salaries.
    • Supplemental life insurance - employees may purchase up to $500,000 for themselves
    • up to $300,000 for their spouse or domestic partner.
    • up to $25,000 for dependent children.
    • This coverage is portable upon retirement or separation. There are some limitations on coverage level.
  • Depending on your bargaining unit, you may be eligible for Basic Long Term disability coverage which will pay up to 40% of your basic monthly earnings up to $3,333 per month.
  • The benefit is available 60 days from the onset of the approved disability, or exhaustion of sick leave, whichever is later.
  • Preexisting condition limitations do apply.
  • Employees may also purchase an additional 20% (of your basic monthly earnings up to $1,667 per month) coverage.
Short-Term Disability
  • Depending on your bargaining unit, you may be eligible for Basic Short-Term disability coverage which will pay up to 40% of pre-disability earnings for eligible employees
  • The benefit is available after a 14-day waiting period, and can continue for 90 days.
  • Pre-existing condition limitations do apply.
  • Employees may also purchase an additional 20% benefit (of your basic monthly earnings up to $1,667 per month) coverage.
  • Employee Assistance Plan (EAP) provides confidential counseling services for employees and eligible dependents.
  • Effective July 1, 2013, the plan provides up to five free visits per year.
  • Medical Expense Reimbursement Plan (MERP) allows you to make pre-tax contributions to your account to pay for eligible medical/dental/vision expenses which are not paid by your health insurance (deductibles, co-pays, etc.)
  • Dependent Care Account Program (DCAP) allows you to pay for your eligible dependent care expenses with pre-tax dollars. The maximum allowable you may contribute to this plan is $5,000. 
  • Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
    • The City currently pays the employee's share of the retirement contribution.
    • Employees who are OPSRP members are vested after five years of contributions or when they reach age 65 (age 60 for police and fire.)
  • Option to contribute a portion of your earnings on a pre-tax basis to the City's Deferred Compensation Program.
Paid Leave
  • 112 hours of vacation each year initially. This accrual will increase over time.
  • Sick leave typically accrues up to a maximim rate of 40 hours per calendar year
  • 10 paid holidays each year
  • Three personal days accrue each year
Family Medical Leave

In accordance with federal and state law, and the City policy for family medical leave, the City grants family and medical leave to eligible employees for certain family and medical related reasons.
 
  • City's TRIP Reduction Incentive Program (for transportation options)

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City of Portland
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1120 SW 5th Ave, Room 987

Portland, Oregon, 97204
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