San Diego Association of Governments - SANDAG
San Diego, CA, USA
Role
The Associate Administrative Analyst will work as part of SANDAG’s Office of the Independent Performance Auditor (OIPA) to help ensure OIPA is effective and efficient in their administrative operations. The position will provide professional, analytical, and administrative support for the OIPA, the SANDAG Audit Committee, and provide general administrative audit and investigative support. Top projects for this position include supporting the creation and launch of the Corrective Action Plan dashboard for the OPIA program area and creating an ongoing outreach plan to educate SANDAG staff and the public at large on the agency’s Whistleblower Program.
Office of the Independent Performance Auditor
The Office of the Independent Performance Auditor (OIPA) is the official body of SANDAG to investigate potential fraud, waste, and abuse identified by SANDAG staff or other stakeholders. The OIPA serves as the SANDAG Board of Directors ’ (Board) oversight function that objectively evaluates and recommends improvements to SANDAG, including facilitating an objective risk assessment regularly. The OIPA's audit functions include timely reporting of significant issues to appropriate oversight authorities. SANDAG Board Policy No. 039 - Audit Policy Advisory Committee and Audit Activities (Download PDF reader) specifies the functions of the Independent Performance Auditor and the SANDAG Audit Committee , which assists the Board in fulfilling its oversight responsibilities. On January 1, 2018, a new California Assembly Bill ( AB 805 ) required the creation of the Audit Committee and an independent performance auditor position.
The independent oversight function is a catalyst for helping SANDAG accomplish its objectives by using a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, governance processes, management controls and operations.
Job Responsibilities
Provide administrative, analytical, and professional support to the OIPA.
Prepare written, oral, and visual reports; review and proof draft reports and information from OIPA team members, ensure applicability, accuracy, and appropriate grammar.
Plan and coordinate information sharing and outreach initiatives to SANDAG staff, consultants, and the public at large to educate and provide information regarding the Whistleblower program; respond to requests for information.
Directly support the Independent Performance Auditor with the development, implementation, and maintenance of the agency’s first Corrective Action Plan (CAP) Dashboard, to ensure transparent information sharing and status updates on audit or investigation recommendations for the public.
Support and participate in meetings with committees, outside agencies, and organizations, and/or community groups; provide information and respond to inquiries from Audit Committee and Board members; schedule and coordinate various meetings with Audit Committee, Board members, and agency staff; ensure timely submission of OIPA related reports and documents; coordinate agenda setting/meeting minutes/actions/attendance.
Coordinate procurement of services; gather data for specifications, cost estimates, and scope of work; participate in preparation of request for proposals including vendor/consultant selection criteria; ensure consultants are delivering services on time and within budget.
Update and maintain systems and database applications for OIPA program area; assist with the development and implementation of new or revised programs, policies, procedures, and methods of operation; recommend and implement enhancements; ensure effective systems and services are in place.
Support the development of complex, comprehensive manuals; develop and present various training sessions for OIPA program area.
Typical Qualifications
Bachelor's degree with major course work in Public Administration, Business Administration, Accountancy, or a related field.
Three years of professional program and administration experience in areas such as business/office services, executive office management, or project and contract management.
Experience performing complex professional administrative and analytical functions in program administration; auditing or contract experience preferred; familiarity with federal, state, and local policies, procedures, laws, regulations, and administrative and departmental policies and procedures.
Experience with the development of scopes of work, independent cost estimates, and project budgets and schedules, and performing contract administration functions.
Demonstrated experience researching, compiling, and analyzing data and information; ability to prepare meaningful summary reports from assembled data; ability to analyze data and make appropriate recommendations.
Strong writing skills and the ability to communicate technical information effectively, both orally and in writing; experience preparing clear and concise reports, participating in the development of procedures and policies.
Knowledge of public meeting procedures; experience attending meetings to record minutes and summarize actions is desirable.
Demonstrated ability to read and interpret documents such as statements, budgets, contracts, and reports.
Demonstrated experience maintaining tracking and reporting systems using spreadsheets, databases, and other software.
Strong computer skills and proficiency with the Microsoft Office suite, especially Excel, and other PC and cloud-based applications.
Full Time
Role
The Associate Administrative Analyst will work as part of SANDAG’s Office of the Independent Performance Auditor (OIPA) to help ensure OIPA is effective and efficient in their administrative operations. The position will provide professional, analytical, and administrative support for the OIPA, the SANDAG Audit Committee, and provide general administrative audit and investigative support. Top projects for this position include supporting the creation and launch of the Corrective Action Plan dashboard for the OPIA program area and creating an ongoing outreach plan to educate SANDAG staff and the public at large on the agency’s Whistleblower Program.
Office of the Independent Performance Auditor
The Office of the Independent Performance Auditor (OIPA) is the official body of SANDAG to investigate potential fraud, waste, and abuse identified by SANDAG staff or other stakeholders. The OIPA serves as the SANDAG Board of Directors ’ (Board) oversight function that objectively evaluates and recommends improvements to SANDAG, including facilitating an objective risk assessment regularly. The OIPA's audit functions include timely reporting of significant issues to appropriate oversight authorities. SANDAG Board Policy No. 039 - Audit Policy Advisory Committee and Audit Activities (Download PDF reader) specifies the functions of the Independent Performance Auditor and the SANDAG Audit Committee , which assists the Board in fulfilling its oversight responsibilities. On January 1, 2018, a new California Assembly Bill ( AB 805 ) required the creation of the Audit Committee and an independent performance auditor position.
The independent oversight function is a catalyst for helping SANDAG accomplish its objectives by using a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, governance processes, management controls and operations.
Job Responsibilities
Provide administrative, analytical, and professional support to the OIPA.
Prepare written, oral, and visual reports; review and proof draft reports and information from OIPA team members, ensure applicability, accuracy, and appropriate grammar.
Plan and coordinate information sharing and outreach initiatives to SANDAG staff, consultants, and the public at large to educate and provide information regarding the Whistleblower program; respond to requests for information.
Directly support the Independent Performance Auditor with the development, implementation, and maintenance of the agency’s first Corrective Action Plan (CAP) Dashboard, to ensure transparent information sharing and status updates on audit or investigation recommendations for the public.
Support and participate in meetings with committees, outside agencies, and organizations, and/or community groups; provide information and respond to inquiries from Audit Committee and Board members; schedule and coordinate various meetings with Audit Committee, Board members, and agency staff; ensure timely submission of OIPA related reports and documents; coordinate agenda setting/meeting minutes/actions/attendance.
Coordinate procurement of services; gather data for specifications, cost estimates, and scope of work; participate in preparation of request for proposals including vendor/consultant selection criteria; ensure consultants are delivering services on time and within budget.
Update and maintain systems and database applications for OIPA program area; assist with the development and implementation of new or revised programs, policies, procedures, and methods of operation; recommend and implement enhancements; ensure effective systems and services are in place.
Support the development of complex, comprehensive manuals; develop and present various training sessions for OIPA program area.
Typical Qualifications
Bachelor's degree with major course work in Public Administration, Business Administration, Accountancy, or a related field.
Three years of professional program and administration experience in areas such as business/office services, executive office management, or project and contract management.
Experience performing complex professional administrative and analytical functions in program administration; auditing or contract experience preferred; familiarity with federal, state, and local policies, procedures, laws, regulations, and administrative and departmental policies and procedures.
Experience with the development of scopes of work, independent cost estimates, and project budgets and schedules, and performing contract administration functions.
Demonstrated experience researching, compiling, and analyzing data and information; ability to prepare meaningful summary reports from assembled data; ability to analyze data and make appropriate recommendations.
Strong writing skills and the ability to communicate technical information effectively, both orally and in writing; experience preparing clear and concise reports, participating in the development of procedures and policies.
Knowledge of public meeting procedures; experience attending meetings to record minutes and summarize actions is desirable.
Demonstrated ability to read and interpret documents such as statements, budgets, contracts, and reports.
Demonstrated experience maintaining tracking and reporting systems using spreadsheets, databases, and other software.
Strong computer skills and proficiency with the Microsoft Office suite, especially Excel, and other PC and cloud-based applications.
U.S. Securities and Exchange Commission
Washington, DC
Duties
At the Securities and Exchange Commission (SEC), we are committed to diversity, equity, inclusion and accessibility (DEIA) and value a workforce that reflects the diverse experiences and perspectives of the communities we serve. As such, we welcome applications from qualified individuals of all backgrounds who share our commitment to public service.
Serves as a senior advisor and consultant responsible for a broad range of operational functions and projects. Develops and prepares guidance on a variety of complex or sensitive issues and continuously evaluates internal controls related to business processes. Analyzes and evaluates programs for compliance with Federal laws and regulations, as well as SEC policies and procedures. Identifies ways to improve or enhance current practices and programs to ensure business objectives are met. Collaborates with office leadership on approaches to maximize the utilization of resources to achieve organizational goals and objectives. Coordinates projects to enhance the agency's operational effectiveness, facilitates staffing and procurement activities, assists with documenting operational and technology needs, and facilitates space management. Able to serve as a Contracting Officer's Representative on one or more contracts. Drafts messages for senior leadership and communicates highly complex information to others via in-person or virtual meetings, and over telephone and email. Develops and presents detailed reports, analyses, presentations, schedules, talking points, policies and procedures that are clear and concise. Identifies and develops ways to resolve problems or cope with issues that affect the accomplishment of program goals and objectives. Provides recommendations and implementing guidance Requirements Conditions of Employment You must be a US Citizen. Application procedures are specific to this vacancy announcement. Please read all the instructions carefully. Failure to follow the instructions may result in you not being considered for this position. Supplementary vacancies may be filled in addition to the number stated in this announcement. This position has promotion potential to the SK-14. PROBATIONARY PERIOD: This appointment may require completion of a one-year probationary period. SECURITY CLEARANCE: Entrance on duty is contingent upon completion of a pre-employment security investigation. Favorable results on a Background Investigation may be a condition of employment or selection to another position. DRUG TESTING: This position may be subjected to drug testing requirements. PERMANENT CHANGE OF STATION (PCS): Moving/Relocation expenses are not authorized. DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. This position is not in the collective bargaining unit. This position is eligible to request telework in accordance with the SEC 's telework policy. Qualifications All qualification requirements must be met by the closing date of this announcement.
Time-in-grade for this announcement is one year at the SK-13 level.
Qualifying experience may be obtained in the private or public sector. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. MINIMUM QUALIFICATION REQUIREMENT :
SK-14: Applicant must have at least one year of specialized experience equivalent to the SK-13 level:
Experience managing large and/or Commission wide projects or programs; AND Experience analyzing complex internal or external data, and evaluating internal or external processes/procedures that affect Commission employees; AND Experience working collaboratively with stakeholders across the agency, including senior managers; AND Experience communicating (either orally or in writing) technical or sensitive information to multiple audiences - including senior level audiences and the general SEC employee population; AND Experience drafting messages, preparing written analysis, making recommendations, and leading and supporting special projects on behalf of senior management. Additional information Disability Employment: For information on disability appointments, please visit http://www.opm.gov/policy-data-oversight/disability-employment/ IMPORTANT INFORMATION FOR SURPLUS OR DISPLACED FEDERAL EMPLOYEES: Career Transition Assistance Plan (CTAP) is available to individuals who have special priority selection rights under this plan. Individuals must be well-qualified for this position to receive consideration for special priority selection. CTAP eligibles will be considered well-qualified when receiving an adjudicated score of 80 or higher. Reasonable Accommodation: If you are an applicant who needs a reasonable accommodation for disability to participate in the application process at the SEC, submit the form for Reasonable Accommodation for Participation in Job Application Process here . Please be sure to submit your request at least 5 business days in advance of the date you need the requested accommodation. Equal Employment Opportunity (EEO) Information for SEC Job Applicants: Federal EEO laws protect all applicants from discrimination on the following bases: race, color, sex (not limited to conduct which is sexual in nature, includes pregnancy, gender identity, sexual orientation, transgender status), age (40 and over), religion, national origin, disability, genetic information, retaliation for participating in the EEO process or opposing discrimination. Applicants who believe they have been discriminated against on any EEO basis can seek recourse through the SEC's administrative complaints process. To be timely, an individual must enter the EEO process within 45 days from when they know (or should have known) of the alleged discrimination. Click here for additional information. Read more Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits .
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required Documents
You must provide a complete Application Package, which includes:
Required : Your responses to the Online Assessment Questionnaire. Required: Your complete and comprehensive resume that includes a complete history of your work experience and the applicable employment dates with months and years. It is recommended that your resume include thetitle, series, and grade (e.g. SK-0301-12) for all relevant Federal experience . To determine if you qualify for this position, OHR will review your work history that is relevant to the specific position for which you applied. If you are a current SEC employee selected for this position, the standard percentage increases will be applied (i.e., 6% for non-supervisory and 10% for supervisory positions) if your selection results in a promotion. If your selection results in lateral movement (i.e. no change in grade) you will maintain your current salary. If your selection results in a change in grade from an SK-15 to an SK-16 you will maintain your current salary.Note: Your resume must directly address the definition of specialized experience listed in the qualification section of this announcement and must NOT contain pictures. Required, if applicable : CTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.) *SEC EMPLOYEES : OHR will verify your competitive service eligibility via the SEC's personnel database.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Full-time
Duties
At the Securities and Exchange Commission (SEC), we are committed to diversity, equity, inclusion and accessibility (DEIA) and value a workforce that reflects the diverse experiences and perspectives of the communities we serve. As such, we welcome applications from qualified individuals of all backgrounds who share our commitment to public service.
Serves as a senior advisor and consultant responsible for a broad range of operational functions and projects. Develops and prepares guidance on a variety of complex or sensitive issues and continuously evaluates internal controls related to business processes. Analyzes and evaluates programs for compliance with Federal laws and regulations, as well as SEC policies and procedures. Identifies ways to improve or enhance current practices and programs to ensure business objectives are met. Collaborates with office leadership on approaches to maximize the utilization of resources to achieve organizational goals and objectives. Coordinates projects to enhance the agency's operational effectiveness, facilitates staffing and procurement activities, assists with documenting operational and technology needs, and facilitates space management. Able to serve as a Contracting Officer's Representative on one or more contracts. Drafts messages for senior leadership and communicates highly complex information to others via in-person or virtual meetings, and over telephone and email. Develops and presents detailed reports, analyses, presentations, schedules, talking points, policies and procedures that are clear and concise. Identifies and develops ways to resolve problems or cope with issues that affect the accomplishment of program goals and objectives. Provides recommendations and implementing guidance Requirements Conditions of Employment You must be a US Citizen. Application procedures are specific to this vacancy announcement. Please read all the instructions carefully. Failure to follow the instructions may result in you not being considered for this position. Supplementary vacancies may be filled in addition to the number stated in this announcement. This position has promotion potential to the SK-14. PROBATIONARY PERIOD: This appointment may require completion of a one-year probationary period. SECURITY CLEARANCE: Entrance on duty is contingent upon completion of a pre-employment security investigation. Favorable results on a Background Investigation may be a condition of employment or selection to another position. DRUG TESTING: This position may be subjected to drug testing requirements. PERMANENT CHANGE OF STATION (PCS): Moving/Relocation expenses are not authorized. DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. This position is not in the collective bargaining unit. This position is eligible to request telework in accordance with the SEC 's telework policy. Qualifications All qualification requirements must be met by the closing date of this announcement.
Time-in-grade for this announcement is one year at the SK-13 level.
Qualifying experience may be obtained in the private or public sector. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. MINIMUM QUALIFICATION REQUIREMENT :
SK-14: Applicant must have at least one year of specialized experience equivalent to the SK-13 level:
Experience managing large and/or Commission wide projects or programs; AND Experience analyzing complex internal or external data, and evaluating internal or external processes/procedures that affect Commission employees; AND Experience working collaboratively with stakeholders across the agency, including senior managers; AND Experience communicating (either orally or in writing) technical or sensitive information to multiple audiences - including senior level audiences and the general SEC employee population; AND Experience drafting messages, preparing written analysis, making recommendations, and leading and supporting special projects on behalf of senior management. Additional information Disability Employment: For information on disability appointments, please visit http://www.opm.gov/policy-data-oversight/disability-employment/ IMPORTANT INFORMATION FOR SURPLUS OR DISPLACED FEDERAL EMPLOYEES: Career Transition Assistance Plan (CTAP) is available to individuals who have special priority selection rights under this plan. Individuals must be well-qualified for this position to receive consideration for special priority selection. CTAP eligibles will be considered well-qualified when receiving an adjudicated score of 80 or higher. Reasonable Accommodation: If you are an applicant who needs a reasonable accommodation for disability to participate in the application process at the SEC, submit the form for Reasonable Accommodation for Participation in Job Application Process here . Please be sure to submit your request at least 5 business days in advance of the date you need the requested accommodation. Equal Employment Opportunity (EEO) Information for SEC Job Applicants: Federal EEO laws protect all applicants from discrimination on the following bases: race, color, sex (not limited to conduct which is sexual in nature, includes pregnancy, gender identity, sexual orientation, transgender status), age (40 and over), religion, national origin, disability, genetic information, retaliation for participating in the EEO process or opposing discrimination. Applicants who believe they have been discriminated against on any EEO basis can seek recourse through the SEC's administrative complaints process. To be timely, an individual must enter the EEO process within 45 days from when they know (or should have known) of the alleged discrimination. Click here for additional information. Read more Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits .
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required Documents
You must provide a complete Application Package, which includes:
Required : Your responses to the Online Assessment Questionnaire. Required: Your complete and comprehensive resume that includes a complete history of your work experience and the applicable employment dates with months and years. It is recommended that your resume include thetitle, series, and grade (e.g. SK-0301-12) for all relevant Federal experience . To determine if you qualify for this position, OHR will review your work history that is relevant to the specific position for which you applied. If you are a current SEC employee selected for this position, the standard percentage increases will be applied (i.e., 6% for non-supervisory and 10% for supervisory positions) if your selection results in a promotion. If your selection results in lateral movement (i.e. no change in grade) you will maintain your current salary. If your selection results in a change in grade from an SK-15 to an SK-16 you will maintain your current salary.Note: Your resume must directly address the definition of specialized experience listed in the qualification section of this announcement and must NOT contain pictures. Required, if applicable : CTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.) *SEC EMPLOYEES : OHR will verify your competitive service eligibility via the SEC's personnel database.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Staff Analyst
Valley Water
Salary: $101,545.60 - $129,916.80 Annually
Job Type: Full-Time
Job Number: 01732-E
Location: CA, CA
Department: Information Technology
Closing: Continuous
Description Valley Water is searching for top-tier candidates to fill this exciting opportunity. The initial review of applicants will be conducted on 1/5/2024. Overview: Join Valley Water's IT Projects Team as a Staff Analyst: Drive Operational Excellence Through Budget Oversight and Analytical Expertise!
Valley Water's Information Technology (IT) Projects and Business Unit is looking for a Staff Analyst to monitor its operational and capital budget and expenses. This position will be responsible for processing all IT invoices, contract renewals, monitoring budget account balances and forecasts, utilizing the ERP system to provide data analysis. This individual will provide analytical, decision-making support in the administration of assigned operations.
Key Responsibilities include, but are not limited to:
• Manage and maintain IT's operational and capital budget and expenses. • Maintain and support all IT support contracts and renewals. • Provide high-quality reporting and business analysis. • Process all payments and provide status of invoices, POs, Contracts. • Perform other duties to support the IT division in reporting, administration.
Ideal Candidate's Background Includes: Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.
Ideal Experience:
• Three (3) years of experience administering contracts and budgets preferably in public sector. • Experience working in an IT department is ideal. • Proficiency (intermediate level or above) with Microsoft office suite or similar. • Experience with ERP systems for budget reports, invoice processing, and purchase requisitions.
Ideal Skills and Abilities:
• Interpret, summarize, and present administrative and technical information and data. • Recommend and implement modifications to existing programs, systems, and procedures. • Research and summarize data and prepare logical written reports and correspondence related to assigned area independently or from brief instructions. • Organize and prioritize a variety of projects and multiple tasks for multiple business areas, while staying organized, and representing their teams to both internal and external partners. • Excellent communications skills--ability to communicate clearly and concisely, both verbally and in writing. • Manage multiple competing priorities and/or projects without missing deadlines or key milestones. • Use common desktop applications and software as well as specialized software related to the work, produce high quality work, and operate in a fast-paced environment. • Develop and use spreadsheets and databases. • Establish and maintain effective working relationships with those contacted in the course of work. • Demonstrate innovation, creative thinking, problem solving and organizational skills. • Work in a collaborative team environment while taking direction from multiple managers and/or program leads.
Ideal Knowledge:
• Basic principles of office management and public administration. • Statistical and research methods. • Financial record keeping. • Public sector procurement, contracts, budget experience is highly desired.
Ideal Training and Education: Equivalent to an Associate's degree from an accredited college or university. Graduation from an accredited four-year college or university is a plus (with a major coursework in business administration, project management, IT, Finance or a closely related field)
Substitution: Directly related experience may be substituted for the college requirement on the basis of one and one-half years of experience for one year of education to a maximum of two years.
Required License or Certificate
Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis. To review the Classification Specification, please click https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/Staff%20Analyst%205-2019.pdf https://get.adobe.com/reader/ IT Projects & Business Unit (Position Code 880)COVID-19 vaccination requirement: *To protect our most valuable assets, our employees, as well as the communities we serve, Valley Water requires all newly hired Valley Water personnel to be fully vaccinated (for COVID -19) or to be formally excused from the requirement through the **reasonable accommodation process (for details, see bottom of job posting) Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date. This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite.
Selection Process
(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview. (2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.
NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary. Consideration may be given to existing applicant pools within the same classification. Covid-19 Vaccination Requirement: Fully vaccinated means (1) it has been at least two weeks since a person has completed the entire recommended series of a COVID-19 vaccine, and (2) the person has provided proof of vaccination in a form consistent with the requirements for verification of vaccine status in the State of California's July 26, 2021, Public Health Officer Order.
**Limited Exemptions to Vaccination Requirement An individual who has been provided a job offer may request a reasonable accommodation to the vaccination requirement if they: 1. Have a contraindication recognized by the U.S. Centers for Disease Control and Prevention (CDC) or by the vaccine's manufacturer to every approved COVID-19 vaccine. A contraindication means a condition that makes vaccination inadvisable; 2. Have a disability and are requesting an exception as a reasonable accommodation based upon this disability; or, 3. Object to COVID-19 vaccination based on their sincerely held religious belief, practice, or observance. Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.
Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.
Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.
To apply, please visit https://apptrkr.com/4898855
Full Time
Staff Analyst
Valley Water
Salary: $101,545.60 - $129,916.80 Annually
Job Type: Full-Time
Job Number: 01732-E
Location: CA, CA
Department: Information Technology
Closing: Continuous
Description Valley Water is searching for top-tier candidates to fill this exciting opportunity. The initial review of applicants will be conducted on 1/5/2024. Overview: Join Valley Water's IT Projects Team as a Staff Analyst: Drive Operational Excellence Through Budget Oversight and Analytical Expertise!
Valley Water's Information Technology (IT) Projects and Business Unit is looking for a Staff Analyst to monitor its operational and capital budget and expenses. This position will be responsible for processing all IT invoices, contract renewals, monitoring budget account balances and forecasts, utilizing the ERP system to provide data analysis. This individual will provide analytical, decision-making support in the administration of assigned operations.
Key Responsibilities include, but are not limited to:
• Manage and maintain IT's operational and capital budget and expenses. • Maintain and support all IT support contracts and renewals. • Provide high-quality reporting and business analysis. • Process all payments and provide status of invoices, POs, Contracts. • Perform other duties to support the IT division in reporting, administration.
Ideal Candidate's Background Includes: Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.
Ideal Experience:
• Three (3) years of experience administering contracts and budgets preferably in public sector. • Experience working in an IT department is ideal. • Proficiency (intermediate level or above) with Microsoft office suite or similar. • Experience with ERP systems for budget reports, invoice processing, and purchase requisitions.
Ideal Skills and Abilities:
• Interpret, summarize, and present administrative and technical information and data. • Recommend and implement modifications to existing programs, systems, and procedures. • Research and summarize data and prepare logical written reports and correspondence related to assigned area independently or from brief instructions. • Organize and prioritize a variety of projects and multiple tasks for multiple business areas, while staying organized, and representing their teams to both internal and external partners. • Excellent communications skills--ability to communicate clearly and concisely, both verbally and in writing. • Manage multiple competing priorities and/or projects without missing deadlines or key milestones. • Use common desktop applications and software as well as specialized software related to the work, produce high quality work, and operate in a fast-paced environment. • Develop and use spreadsheets and databases. • Establish and maintain effective working relationships with those contacted in the course of work. • Demonstrate innovation, creative thinking, problem solving and organizational skills. • Work in a collaborative team environment while taking direction from multiple managers and/or program leads.
Ideal Knowledge:
• Basic principles of office management and public administration. • Statistical and research methods. • Financial record keeping. • Public sector procurement, contracts, budget experience is highly desired.
Ideal Training and Education: Equivalent to an Associate's degree from an accredited college or university. Graduation from an accredited four-year college or university is a plus (with a major coursework in business administration, project management, IT, Finance or a closely related field)
Substitution: Directly related experience may be substituted for the college requirement on the basis of one and one-half years of experience for one year of education to a maximum of two years.
Required License or Certificate
Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis. To review the Classification Specification, please click https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/Staff%20Analyst%205-2019.pdf https://get.adobe.com/reader/ IT Projects & Business Unit (Position Code 880)COVID-19 vaccination requirement: *To protect our most valuable assets, our employees, as well as the communities we serve, Valley Water requires all newly hired Valley Water personnel to be fully vaccinated (for COVID -19) or to be formally excused from the requirement through the **reasonable accommodation process (for details, see bottom of job posting) Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date. This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite.
Selection Process
(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview. (2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.
NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary. Consideration may be given to existing applicant pools within the same classification. Covid-19 Vaccination Requirement: Fully vaccinated means (1) it has been at least two weeks since a person has completed the entire recommended series of a COVID-19 vaccine, and (2) the person has provided proof of vaccination in a form consistent with the requirements for verification of vaccine status in the State of California's July 26, 2021, Public Health Officer Order.
**Limited Exemptions to Vaccination Requirement An individual who has been provided a job offer may request a reasonable accommodation to the vaccination requirement if they: 1. Have a contraindication recognized by the U.S. Centers for Disease Control and Prevention (CDC) or by the vaccine's manufacturer to every approved COVID-19 vaccine. A contraindication means a condition that makes vaccination inadvisable; 2. Have a disability and are requesting an exception as a reasonable accommodation based upon this disability; or, 3. Object to COVID-19 vaccination based on their sincerely held religious belief, practice, or observance. Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.
Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.
Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.
To apply, please visit https://apptrkr.com/4898855
Administrative Analyst III
Position Information The County Administrator seeks a talented, fiscally focused professional to join the County Administrator's Office (CAO) as an Administrative Analyst III.
Starting salary up to $66.14/hour ($138,042/year) and a competitive total compensation package!*
Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: • Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment • Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range • Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year • County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options • Staff Development/Wellness Pay - Annual benefit allowances of up to $2,000 and ongoing education/training opportunities • Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits • Retirement - A pension fully integrated with Social Security • Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment
Become an Administrative Analyst III in the CAO As an Administrative Analyst III on the Operations and Budget (O&B) team, you will collaborate with department heads and senior departmental staff for assigned departments to analyze departmental budgets, finances, new and ongoing projects and programs, services, staffing plans, and procedures. A few examples of the types of work O&B Administrative Analysts conduct include: working with department executive management to develop substantial, long-range plans; reviewing and recommending effective departmental organizational structure and staffing plans; analyzing legislation that may affect assigned departments; and collaborating with departments and the County Administrator on strategies to improve efficiencies and services, produce additional revenue, and/or maximize resources.
This position acts as a liaison between departments and the CAO and develops and explains recommendations to senior CAO management regarding fiscal and operational areas. Additionally, as a member of O&B, you will:
• Assist in the development of the countywide budget • Write Board reports and present to the Board of Supervisors • Research, perform complex analyses, and develop recommendations on budget and policy issues • Solicit and receive regular input from senior CAO managers and convey direction and information to departments The ideal candidate will be an excellent communicator who is highly interested in conducting fiscal analyses and will bring a solution-oriented mindset to solve complex operational issues that public sector programs/departments commonly face. Additionally, they will bring:
• Demonstrated experience performing budgetary and/or data analyses • Experience analyzing program information to critically evaluate needs and requests for enhanced staffing to meet expanded missions • The ability to identify creative alternatives to proposed solutions, draw connections between disparate operating units, and seek opportunities for collaboration and efficiencies • Exceptional quantitative and qualitative skills coupled with proficiency utilizing Excel • Experience working with public sector rules such as Civil Service employment and public sector procurement rules • Significant tact and discretion in dealing with sensitive topics *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory.
The CAO is currently recruiting to fill an Administrative Analyst III position. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment.
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.
Minimum Qualifications Education and Experience: Any combination of education and work experience which would provide an opportunity to acquire the knowledge and abilities listed herein. Normally, this would include academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology, or a related field; and three years of related and comparable experience analysis and developing reports and recommendations related to general administration, accounting, budget, and/or personnel work. Experience working in a public agency, an advanced degree in a related field, and lead or supervisory experience are highly desirable.
License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.
Knowledge, Skills, and Abilities Considerable knowledge of: principles and practices relating to modern budget, programs and systems management; the operations and functions of County government; principles and practices of research, report writing, and statistical analysis; written and oral communications, including language mechanics, syntax, and English composition; computer applications related to work including methods of graphic presentations.
Working knowledge of: group dynamics as it relates to public organizations; principles and practices of supervision and performance management; principles and practices of project management, modern office methods and procedures.
Ability to: plan and organize research and statistical work relating to the various aspects of administration, budget, and general management matters; understand, interpret, and apply rules, regulations, and ordinances, as well as federal, state, and local legislation; apply problem solving skills sufficient to reach appropriate solutions, take action, document, and complete work in a timely manner; prioritize and manage a variety of simultaneous work projects and priorities to meet timelines and commitments; plan, organize, coordinate, and evaluate effectiveness of assigned project(s); effectively communicate orally and in writing, and present conclusions before advisory and policy bodies; establish and maintain effective working relationships with County staff, and the public in carrying out sound management policies; perform data collection, interpretation, and evaluation pertaining to administrative, fiscal, and management matters; use principles of inductive and deductive reasoning to validate conclusions and recommendations; persuade, rationalize, and project consequences of decisions and/or recommendations; analyze administrative problems, budget requests, and a variety of programs, systems and procedures.
Selection Procedure & Some Helpful Tips When Applying • Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. • You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. • You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. • Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.
Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.
Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.
The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria:
• Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.
Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.
ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.
Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.
HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org. Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.
The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.
To apply, visit: https://apptrkr.com/4728388
Full Time
Administrative Analyst III
Position Information The County Administrator seeks a talented, fiscally focused professional to join the County Administrator's Office (CAO) as an Administrative Analyst III.
Starting salary up to $66.14/hour ($138,042/year) and a competitive total compensation package!*
Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: • Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment • Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range • Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year • County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options • Staff Development/Wellness Pay - Annual benefit allowances of up to $2,000 and ongoing education/training opportunities • Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits • Retirement - A pension fully integrated with Social Security • Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment
Become an Administrative Analyst III in the CAO As an Administrative Analyst III on the Operations and Budget (O&B) team, you will collaborate with department heads and senior departmental staff for assigned departments to analyze departmental budgets, finances, new and ongoing projects and programs, services, staffing plans, and procedures. A few examples of the types of work O&B Administrative Analysts conduct include: working with department executive management to develop substantial, long-range plans; reviewing and recommending effective departmental organizational structure and staffing plans; analyzing legislation that may affect assigned departments; and collaborating with departments and the County Administrator on strategies to improve efficiencies and services, produce additional revenue, and/or maximize resources.
This position acts as a liaison between departments and the CAO and develops and explains recommendations to senior CAO management regarding fiscal and operational areas. Additionally, as a member of O&B, you will:
• Assist in the development of the countywide budget • Write Board reports and present to the Board of Supervisors • Research, perform complex analyses, and develop recommendations on budget and policy issues • Solicit and receive regular input from senior CAO managers and convey direction and information to departments The ideal candidate will be an excellent communicator who is highly interested in conducting fiscal analyses and will bring a solution-oriented mindset to solve complex operational issues that public sector programs/departments commonly face. Additionally, they will bring:
• Demonstrated experience performing budgetary and/or data analyses • Experience analyzing program information to critically evaluate needs and requests for enhanced staffing to meet expanded missions • The ability to identify creative alternatives to proposed solutions, draw connections between disparate operating units, and seek opportunities for collaboration and efficiencies • Exceptional quantitative and qualitative skills coupled with proficiency utilizing Excel • Experience working with public sector rules such as Civil Service employment and public sector procurement rules • Significant tact and discretion in dealing with sensitive topics *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory.
The CAO is currently recruiting to fill an Administrative Analyst III position. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment.
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.
Minimum Qualifications Education and Experience: Any combination of education and work experience which would provide an opportunity to acquire the knowledge and abilities listed herein. Normally, this would include academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology, or a related field; and three years of related and comparable experience analysis and developing reports and recommendations related to general administration, accounting, budget, and/or personnel work. Experience working in a public agency, an advanced degree in a related field, and lead or supervisory experience are highly desirable.
License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.
Knowledge, Skills, and Abilities Considerable knowledge of: principles and practices relating to modern budget, programs and systems management; the operations and functions of County government; principles and practices of research, report writing, and statistical analysis; written and oral communications, including language mechanics, syntax, and English composition; computer applications related to work including methods of graphic presentations.
Working knowledge of: group dynamics as it relates to public organizations; principles and practices of supervision and performance management; principles and practices of project management, modern office methods and procedures.
Ability to: plan and organize research and statistical work relating to the various aspects of administration, budget, and general management matters; understand, interpret, and apply rules, regulations, and ordinances, as well as federal, state, and local legislation; apply problem solving skills sufficient to reach appropriate solutions, take action, document, and complete work in a timely manner; prioritize and manage a variety of simultaneous work projects and priorities to meet timelines and commitments; plan, organize, coordinate, and evaluate effectiveness of assigned project(s); effectively communicate orally and in writing, and present conclusions before advisory and policy bodies; establish and maintain effective working relationships with County staff, and the public in carrying out sound management policies; perform data collection, interpretation, and evaluation pertaining to administrative, fiscal, and management matters; use principles of inductive and deductive reasoning to validate conclusions and recommendations; persuade, rationalize, and project consequences of decisions and/or recommendations; analyze administrative problems, budget requests, and a variety of programs, systems and procedures.
Selection Procedure & Some Helpful Tips When Applying • Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. • You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. • You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. • Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.
Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.
Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.
The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria:
• Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.
Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.
ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.
Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.
HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org. Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.
The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.
To apply, visit: https://apptrkr.com/4728388
U.S. Securities and Exchange Commission
Washington, DC
Duties
At the Securities and Exchange Commission (SEC), we are committed to diversity, equity, inclusion and accessibility (DEIA) and value a workforce that reflects the diverse experiences and perspectives of the communities we serve. As such, we welcome applications from qualified individuals of all backgrounds who share our commitment to public service.
Typical Duties Include:
Software Development: Design, implement, and enhance organizational processes utilizing ITSM/ITIL concepts to support software development of rulemaking to ensure effective and timely implementation in EDGAR; Monitor and report progress on development activities to Senior management stakeholders; Procurement Management: ROM development, RFP development, PWS development, SOO development, design evaluation models to support competitive procurement evaluations; Program Performance Monitoring: Developing, monitoring, analyzing, and refactoring KPI's and SLA's; Customer Service Management: Design, implement, and enhance organizational processes utilizing ITSM/ITIL concepts; Develop, implement, and monitor service catalog for shared service centers; Quality Management: Design, implement, and monitor Quality Assurance programs to ensure customer satisfaction with our program's deliverables; and Technical Management: Coordinate many technical teams working on a mixture of software development and systems engineering tasks, ensure system technical relevancy by developing, executing, and maintaining a system technical roadmap. Requirements Conditions of Employment You must be a US Citizen. Application procedures are specific to this vacancy announcement. Please read all the instructions carefully. Failure to follow the instructions may result in you not being considered for this position. Supplementary vacancies may be filled in addition to the number stated in this announcement. This position has promotion potential to the SK-17. PROBATIONARY PERIOD: This appointment may require completion of a two-year supervisory probationary period. SECURITY CLEARANCE: Entrance on duty is contingent upon completion of a pre-employment security investigation. Favorable results on a Background Investigation may be a condition of employment or selection to another position. PERMANENT CHANGE OF STATION (PCS): Moving/Relocation expenses are not authorized. DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. This position is not in the collective bargaining unit. This position is eligible to request telework in accordance with the SEC 's telework policy. Qualifications All qualification requirements must be met by the closing date of this announcement.
Qualifying experience may be obtained in the private or public sector. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. BASIC REQUIREMENT : Possess IT related experience demonstrating each of the four competencies: Attention to Detail - Is thorough when performing work and conscientious about attending to detail; Customer Service - Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services; Oral Communication - Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately; Problem Solving - Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations. MINIMUM QUALIFICATION REQUIREMENT : In addition to meeting the basic requirement, applicants must also meet the minimum qualification requirement. SK-17 : Applicant must have at least one year of specialized experience equivalent to the GS/SK-14 level : 1) Overseeing software development and implementation; 2) Coordinating the work of others such as project managers, technical leads, software developers, business systems analysts; 3) managing contract resources; 4) Maintaining customer relationships and expectations; and 5) Evaluating and/or developing program policies or procedures.
Additional information SEC COMPENSATION PROGRAM: The overall salary range listed above is provided for informational purposes as it represents the full range that is applicable to current employees in this occupation/grade; however, a selectee's initial pay is always set below the maximum rate of the range. Please click here for additional information. IMPORTANT INFORMATION FOR SURPLUS OR DISPLACED FEDERAL EMPLOYEES : Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) are available to individuals who have special priority selection rights under this plan. Individuals must be well-qualified for this position to receive consideration for special priority selection. CTAP or ICTAP eligibles will be considered well-qualified when receiving an adjudicated score of 80 or higher. Reasonable Accommodation: If you are an applicant who needs a reasonable accommodation for disability to participate in the application process at the SEC, submit the form for Reasonable Accommodation for Participation in Job Application Process here . Please be sure to submit your request at least 5 business days in advance of the date you need the requested accommodation. Equal Employment Opportunity (EEO) Information for SEC Job Applicants: Federal EEO laws protect all applicants from discrimination on the following bases: race, color, sex (not limited to conduct which is sexual in nature, includes pregnancy, gender identity, sexual orientation, transgender status), age (40 and over), religion, national origin, disability, genetic information, retaliation for participating in the EEO process or opposing discrimination. Applicants who believe they have been discriminated against on any EEO basis can seek recourse through the SEC's administrative complaints process. To be timely, an individual must enter the EEO process within 45 days from when they know (or should have known) of the alleged discrimination. Click here for additional information. Read more Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits .
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required Documents
You must provide a complete Application Package, which includes:
Required : Your responses to the Occupational Questionnaire. Required : Your complete and comprehensive resume that includes a complete history of your work experience and the applicable employment dates with months and years. To determine if you qualify for this position, OHR will review your work history that is relevant to the specific position for which you applied. If you are an external candidate selected for this position, OHR will review your complete work history to establish your starting salary.If you are a current SEC employee selected for this position, the standard percentage increases will be applied (i.e., 6% for non-supervisory and 10% for supervisory positions) if your selection results in a promotion. If your selection results in lateral movement (i.e. no change in grade) you will maintain your current salary. If your selection results in a change in grade from an SK-15 to an SK-16 you will maintain your current salary. Note : Your resume must directly address the definition of specialized experience listed in the qualification section of this announcement and must NOT contain pictures. For external candidates: Information on how your resume will be used for pay setting purposes can be found here . Required, if applicable: CTAP/ICTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.)
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Full-time
Duties
At the Securities and Exchange Commission (SEC), we are committed to diversity, equity, inclusion and accessibility (DEIA) and value a workforce that reflects the diverse experiences and perspectives of the communities we serve. As such, we welcome applications from qualified individuals of all backgrounds who share our commitment to public service.
Typical Duties Include:
Software Development: Design, implement, and enhance organizational processes utilizing ITSM/ITIL concepts to support software development of rulemaking to ensure effective and timely implementation in EDGAR; Monitor and report progress on development activities to Senior management stakeholders; Procurement Management: ROM development, RFP development, PWS development, SOO development, design evaluation models to support competitive procurement evaluations; Program Performance Monitoring: Developing, monitoring, analyzing, and refactoring KPI's and SLA's; Customer Service Management: Design, implement, and enhance organizational processes utilizing ITSM/ITIL concepts; Develop, implement, and monitor service catalog for shared service centers; Quality Management: Design, implement, and monitor Quality Assurance programs to ensure customer satisfaction with our program's deliverables; and Technical Management: Coordinate many technical teams working on a mixture of software development and systems engineering tasks, ensure system technical relevancy by developing, executing, and maintaining a system technical roadmap. Requirements Conditions of Employment You must be a US Citizen. Application procedures are specific to this vacancy announcement. Please read all the instructions carefully. Failure to follow the instructions may result in you not being considered for this position. Supplementary vacancies may be filled in addition to the number stated in this announcement. This position has promotion potential to the SK-17. PROBATIONARY PERIOD: This appointment may require completion of a two-year supervisory probationary period. SECURITY CLEARANCE: Entrance on duty is contingent upon completion of a pre-employment security investigation. Favorable results on a Background Investigation may be a condition of employment or selection to another position. PERMANENT CHANGE OF STATION (PCS): Moving/Relocation expenses are not authorized. DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. This position is not in the collective bargaining unit. This position is eligible to request telework in accordance with the SEC 's telework policy. Qualifications All qualification requirements must be met by the closing date of this announcement.
Qualifying experience may be obtained in the private or public sector. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. BASIC REQUIREMENT : Possess IT related experience demonstrating each of the four competencies: Attention to Detail - Is thorough when performing work and conscientious about attending to detail; Customer Service - Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services; Oral Communication - Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately; Problem Solving - Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations. MINIMUM QUALIFICATION REQUIREMENT : In addition to meeting the basic requirement, applicants must also meet the minimum qualification requirement. SK-17 : Applicant must have at least one year of specialized experience equivalent to the GS/SK-14 level : 1) Overseeing software development and implementation; 2) Coordinating the work of others such as project managers, technical leads, software developers, business systems analysts; 3) managing contract resources; 4) Maintaining customer relationships and expectations; and 5) Evaluating and/or developing program policies or procedures.
Additional information SEC COMPENSATION PROGRAM: The overall salary range listed above is provided for informational purposes as it represents the full range that is applicable to current employees in this occupation/grade; however, a selectee's initial pay is always set below the maximum rate of the range. Please click here for additional information. IMPORTANT INFORMATION FOR SURPLUS OR DISPLACED FEDERAL EMPLOYEES : Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) are available to individuals who have special priority selection rights under this plan. Individuals must be well-qualified for this position to receive consideration for special priority selection. CTAP or ICTAP eligibles will be considered well-qualified when receiving an adjudicated score of 80 or higher. Reasonable Accommodation: If you are an applicant who needs a reasonable accommodation for disability to participate in the application process at the SEC, submit the form for Reasonable Accommodation for Participation in Job Application Process here . Please be sure to submit your request at least 5 business days in advance of the date you need the requested accommodation. Equal Employment Opportunity (EEO) Information for SEC Job Applicants: Federal EEO laws protect all applicants from discrimination on the following bases: race, color, sex (not limited to conduct which is sexual in nature, includes pregnancy, gender identity, sexual orientation, transgender status), age (40 and over), religion, national origin, disability, genetic information, retaliation for participating in the EEO process or opposing discrimination. Applicants who believe they have been discriminated against on any EEO basis can seek recourse through the SEC's administrative complaints process. To be timely, an individual must enter the EEO process within 45 days from when they know (or should have known) of the alleged discrimination. Click here for additional information. Read more Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits .
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required Documents
You must provide a complete Application Package, which includes:
Required : Your responses to the Occupational Questionnaire. Required : Your complete and comprehensive resume that includes a complete history of your work experience and the applicable employment dates with months and years. To determine if you qualify for this position, OHR will review your work history that is relevant to the specific position for which you applied. If you are an external candidate selected for this position, OHR will review your complete work history to establish your starting salary.If you are a current SEC employee selected for this position, the standard percentage increases will be applied (i.e., 6% for non-supervisory and 10% for supervisory positions) if your selection results in a promotion. If your selection results in lateral movement (i.e. no change in grade) you will maintain your current salary. If your selection results in a change in grade from an SK-15 to an SK-16 you will maintain your current salary. Note : Your resume must directly address the definition of specialized experience listed in the qualification section of this announcement and must NOT contain pictures. For external candidates: Information on how your resume will be used for pay setting purposes can be found here . Required, if applicable: CTAP/ICTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.)
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
U.S. Securities and Exchange Commission
Anywhere in the U.S. (remote job)
Duties
At the Securities and Exchange Commission (SEC), we are committed to diversity, equity, inclusion and accessibility (DEIA) and value a workforce that reflects the diverse experiences and perspectives of the communities we serve. As such, we welcome applications from qualified individuals of all backgrounds who share our commitment to public service.
As a Management and Program Analyst, you will perform the following duties:
Responsible for knowledge of and engaging with SEC, other government agencies, and industry in the areas of Supply Chain Risk Management; Remain fully knowledgeable with all requirements and on-going discussions to develop new requirements both internal and external to the SEC as a subject matter expert for Supply Chain Risk Management; Advise and participate with senior leadership on Supply Chain Risk Management issues affecting the organization; Development and application of Supply Chain Risk Management policies and procedures to conduct risk identification, mitigation, and process improvement; Collect, analyze, and report on data for a wide variety of SEC contract supply chain and contract specific information as well as externally available data; Organizing and driving efforts to identify the need for policy changes or modifications based on new, evolving security technologies or threats; Manage the development and delivery of customized communications including internal briefings, and other high-level strategy or policy presentations to different levels of leadership and stakeholders; Maintain understanding of interrelationship between supply chain and procurement areas such as sourcing and subcontracting and prepare recommendations for improved operations and/or response to on-going developments in the area of Supply Chain Risk Management across Government and industry; AND Provide data collection, analysis, and recommendations on a wide range of subjects supporting procurement operations. Requirements Conditions of Employment You must be a US Citizen. Application procedures are specific to this vacancy announcement. Please read all the instructions carefully. Failure to follow the instructions may result in you not being considered for this position. Supplementary vacancies may be filled in addition to the number stated in this announcement. This position has promotion potential to the SK-13 PROBATIONARY PERIOD: This appointment may require completion of a one-year probationary period. SECURITY CLEARANCE: Entrance on duty is contingent upon completion of a pre-employment security investigation. Favorable results on a Background Investigation may be a condition of employment or selection to another position. DRUG TESTING: This position may be subjected to drug testing requirements. PERMANENT CHANGE OF STATION (PCS): Moving/Relocation expenses are not authorized. DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. This position is in the collective bargaining unit. Existing Participants in the SEC?s Remote Telework Program are eligible to apply for this position. If selected, management will evaluate and communicate whether the position will allow for continued participation in Remote Telework. Qualifications All qualification requirements must be met by the closing date of this announcement. SK-13: Time-in-grade for this announcement is one year at the GS/SK-12 level.
Qualifying experience may be obtained in the private or public sector. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Youwill receive credit for all qualifying experience, including volunteer experience. MINIMUM QUALIFICATION REQUIREMENT : SK-13: Applicant must have at least one year of specialized experience equivalent to the GS/SK-12 level. Specialized experience is the following below:
Experience with supply chain risk management in a Federal Acquisition Regulation environment in areas such as sourcing subcontracting, with significant focus in the area of technology and data security; AND Experience performing analysis of policy and strategic federal and agency level decisions in supply chain risk management and acquisition; AND Experience developing policies and procedures and perform reviews for compliance; AND Experience with collecting, analyzing, and developing reports on data from a variety of data sources (e.g. contract data and externally available data). Education
This job does not have an education qualification requirement.
Additional information SEC COMPENSATION PROGRAM: The overall salary range listed above is provided for informational purposes as it represents the full range that is applicable to current employees in this occupation/grade; however, a selectee's initial pay is always set below the maximum rate of the range. Please click here for additional information. Disability Employment: For information on disability appointments, please visit http://www.opm.gov/policy-data-oversight/disability-employment/ IMPORTANT INFORMATION FOR SURPLUS OR DISPLACED FEDERAL EMPLOYEES: Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) are available to individuals who have special priority selection rights under this plan. Individuals must be well-qualified for this position to receive consideration for special priority selection. CTAP or ICTAP eligibles will be considered well-qualified when receiving an adjudicated score of 80 or higher. Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, you must be a preference eligible or a Veteran separated after 3 years or more of continuous active service performed under honorable conditions. LAND MANAGEMENT WORKFORCE FLEXIBILITY ACT (LMWFA): The LMWFA provides current or former temporary or term employees of federal land management agencies opportunity to compete for permanent competitive service positions. Individuals must have more than 24 months of service without a break between appointments of two or more years. Service must be in the competitive service and have been at a successful level of performance or better. For more information, click here . Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements:
Persons with Disabilities-Schedule A Special Hiring Authorities for Veterans Special Hiring Authority for Certain Military Spouses Other Special Appointment Authorities Reasonable Accommodation: If you are an applicant who needs a reasonable accommodation for disability to participate in the application process at the SEC, submit the form for Reasonable Accommodation for Participation in Job Application Process here . Please be sure to submit your request at least 5 business days in advance of the date you need the requested accommodation. Equal Employment Opportunity (EEO) Information for SEC Job Applicants: Federal EEO laws protect all applicants from discrimination on the following bases: race, color, sex (not limited to conduct which is sexual in nature, includes pregnancy, gender identity, sexual orientation, transgender status), age (40 and over), religion, national origin, disability, genetic information, retaliation for participating in the EEO process or opposing discrimination. Applicants who believe they have been discriminated against on any EEO basis can seek recourse through the SEC's administrative complaints process. To be timely, an individual must enter the EEO process within 45 days from when they know (or should have known) of the alleged discrimination. Click here for additional information. Read more Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits .
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required Documents
You must provide a complete Application Package, which includes:
Required : Your responses to the Occupational Questionnaire. Required: Your complete and comprehensive resume that includes a complete history of your work experience and the applicable employment dates with months and years. If you are a current or former Federal employee, it is recommended that your resume include thetitle, series, and grade (e.g. SK-0301-12) for all relevant Federal experience . To determine if you qualify for this position, OHR will review your work history that is relevant to the specific position for which you applied. If you are an external candidate selected for this position, OHR will review your complete work history to establish your starting salary.. If you are a current SEC employee selected for this position, the standard percentage increases will be applied (i.e., 6% for non-supervisory and 10% for supervisory positions) if your selection results in a promotion. If your selection results in lateral movement (i.e. no change in grade) you will maintain your current salary. If your selection results in a change in grade from an SK-15 to an SK-16 you will maintain your current salary.Note: Your resume must directly address the definition of specialized experience listed in the qualification section of this announcement and must NOT contain pictures. For external candidates: Information on how your resume will be used for pay setting purposes can be found here . Required, if you are a current or former Federal employee* : Your most recent Promotion, Within Grade Increase (i.e. WGI), or Appointment/Conversion SF-50 or non-award Notification of Personnel Action (if applying as a current or former Federal Employee) must show you are/were in the competitive service and the highest grade or promotion potential held. Note: If you are in the excepted service, your current agency must have an interchange agreement with OPM - for a list of agencies with current interchange agreements please click here . Required, if applicable : CTAP/ICTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.) Required, if applicable: VEOA documentation (DD-214, member 4 copy or other documentation containing dates of service and character of discharge.) Required, if applicable: Special Hiring Authority eligibility documentation (VA letter, Schedule A eligibility letter, Peace Corp letter, etc) Required, if applicable : Land Management Workforce Flexibility Act supporting documentation. *SEC EMPLOYEES : OHR will verify your competitive service eligibility via the SEC's personnel database.
Full-time
Duties
At the Securities and Exchange Commission (SEC), we are committed to diversity, equity, inclusion and accessibility (DEIA) and value a workforce that reflects the diverse experiences and perspectives of the communities we serve. As such, we welcome applications from qualified individuals of all backgrounds who share our commitment to public service.
As a Management and Program Analyst, you will perform the following duties:
Responsible for knowledge of and engaging with SEC, other government agencies, and industry in the areas of Supply Chain Risk Management; Remain fully knowledgeable with all requirements and on-going discussions to develop new requirements both internal and external to the SEC as a subject matter expert for Supply Chain Risk Management; Advise and participate with senior leadership on Supply Chain Risk Management issues affecting the organization; Development and application of Supply Chain Risk Management policies and procedures to conduct risk identification, mitigation, and process improvement; Collect, analyze, and report on data for a wide variety of SEC contract supply chain and contract specific information as well as externally available data; Organizing and driving efforts to identify the need for policy changes or modifications based on new, evolving security technologies or threats; Manage the development and delivery of customized communications including internal briefings, and other high-level strategy or policy presentations to different levels of leadership and stakeholders; Maintain understanding of interrelationship between supply chain and procurement areas such as sourcing and subcontracting and prepare recommendations for improved operations and/or response to on-going developments in the area of Supply Chain Risk Management across Government and industry; AND Provide data collection, analysis, and recommendations on a wide range of subjects supporting procurement operations. Requirements Conditions of Employment You must be a US Citizen. Application procedures are specific to this vacancy announcement. Please read all the instructions carefully. Failure to follow the instructions may result in you not being considered for this position. Supplementary vacancies may be filled in addition to the number stated in this announcement. This position has promotion potential to the SK-13 PROBATIONARY PERIOD: This appointment may require completion of a one-year probationary period. SECURITY CLEARANCE: Entrance on duty is contingent upon completion of a pre-employment security investigation. Favorable results on a Background Investigation may be a condition of employment or selection to another position. DRUG TESTING: This position may be subjected to drug testing requirements. PERMANENT CHANGE OF STATION (PCS): Moving/Relocation expenses are not authorized. DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. This position is in the collective bargaining unit. Existing Participants in the SEC?s Remote Telework Program are eligible to apply for this position. If selected, management will evaluate and communicate whether the position will allow for continued participation in Remote Telework. Qualifications All qualification requirements must be met by the closing date of this announcement. SK-13: Time-in-grade for this announcement is one year at the GS/SK-12 level.
Qualifying experience may be obtained in the private or public sector. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Youwill receive credit for all qualifying experience, including volunteer experience. MINIMUM QUALIFICATION REQUIREMENT : SK-13: Applicant must have at least one year of specialized experience equivalent to the GS/SK-12 level. Specialized experience is the following below:
Experience with supply chain risk management in a Federal Acquisition Regulation environment in areas such as sourcing subcontracting, with significant focus in the area of technology and data security; AND Experience performing analysis of policy and strategic federal and agency level decisions in supply chain risk management and acquisition; AND Experience developing policies and procedures and perform reviews for compliance; AND Experience with collecting, analyzing, and developing reports on data from a variety of data sources (e.g. contract data and externally available data). Education
This job does not have an education qualification requirement.
Additional information SEC COMPENSATION PROGRAM: The overall salary range listed above is provided for informational purposes as it represents the full range that is applicable to current employees in this occupation/grade; however, a selectee's initial pay is always set below the maximum rate of the range. Please click here for additional information. Disability Employment: For information on disability appointments, please visit http://www.opm.gov/policy-data-oversight/disability-employment/ IMPORTANT INFORMATION FOR SURPLUS OR DISPLACED FEDERAL EMPLOYEES: Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) are available to individuals who have special priority selection rights under this plan. Individuals must be well-qualified for this position to receive consideration for special priority selection. CTAP or ICTAP eligibles will be considered well-qualified when receiving an adjudicated score of 80 or higher. Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, you must be a preference eligible or a Veteran separated after 3 years or more of continuous active service performed under honorable conditions. LAND MANAGEMENT WORKFORCE FLEXIBILITY ACT (LMWFA): The LMWFA provides current or former temporary or term employees of federal land management agencies opportunity to compete for permanent competitive service positions. Individuals must have more than 24 months of service without a break between appointments of two or more years. Service must be in the competitive service and have been at a successful level of performance or better. For more information, click here . Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements:
Persons with Disabilities-Schedule A Special Hiring Authorities for Veterans Special Hiring Authority for Certain Military Spouses Other Special Appointment Authorities Reasonable Accommodation: If you are an applicant who needs a reasonable accommodation for disability to participate in the application process at the SEC, submit the form for Reasonable Accommodation for Participation in Job Application Process here . Please be sure to submit your request at least 5 business days in advance of the date you need the requested accommodation. Equal Employment Opportunity (EEO) Information for SEC Job Applicants: Federal EEO laws protect all applicants from discrimination on the following bases: race, color, sex (not limited to conduct which is sexual in nature, includes pregnancy, gender identity, sexual orientation, transgender status), age (40 and over), religion, national origin, disability, genetic information, retaliation for participating in the EEO process or opposing discrimination. Applicants who believe they have been discriminated against on any EEO basis can seek recourse through the SEC's administrative complaints process. To be timely, an individual must enter the EEO process within 45 days from when they know (or should have known) of the alleged discrimination. Click here for additional information. Read more Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits .
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required Documents
You must provide a complete Application Package, which includes:
Required : Your responses to the Occupational Questionnaire. Required: Your complete and comprehensive resume that includes a complete history of your work experience and the applicable employment dates with months and years. If you are a current or former Federal employee, it is recommended that your resume include thetitle, series, and grade (e.g. SK-0301-12) for all relevant Federal experience . To determine if you qualify for this position, OHR will review your work history that is relevant to the specific position for which you applied. If you are an external candidate selected for this position, OHR will review your complete work history to establish your starting salary.. If you are a current SEC employee selected for this position, the standard percentage increases will be applied (i.e., 6% for non-supervisory and 10% for supervisory positions) if your selection results in a promotion. If your selection results in lateral movement (i.e. no change in grade) you will maintain your current salary. If your selection results in a change in grade from an SK-15 to an SK-16 you will maintain your current salary.Note: Your resume must directly address the definition of specialized experience listed in the qualification section of this announcement and must NOT contain pictures. For external candidates: Information on how your resume will be used for pay setting purposes can be found here . Required, if you are a current or former Federal employee* : Your most recent Promotion, Within Grade Increase (i.e. WGI), or Appointment/Conversion SF-50 or non-award Notification of Personnel Action (if applying as a current or former Federal Employee) must show you are/were in the competitive service and the highest grade or promotion potential held. Note: If you are in the excepted service, your current agency must have an interchange agreement with OPM - for a list of agencies with current interchange agreements please click here . Required, if applicable : CTAP/ICTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.) Required, if applicable: VEOA documentation (DD-214, member 4 copy or other documentation containing dates of service and character of discharge.) Required, if applicable: Special Hiring Authority eligibility documentation (VA letter, Schedule A eligibility letter, Peace Corp letter, etc) Required, if applicable : Land Management Workforce Flexibility Act supporting documentation. *SEC EMPLOYEES : OHR will verify your competitive service eligibility via the SEC's personnel database.
Federal Deposit Insurance Corporation (FDIC)
United States (Location Negotiable After Selection)
Summary
This position is located in the in the Acquisition Strategy and Innovation Branch, Chief Information Officer Organization (CIOO) and is responsible for activities that are considered "pre-award" for contracts in support of the CIOO.
Additional selections may be made from this vacancy announcement to fill identical vacancies that occur subsequent to this announcement.
Learn more about this agency
This job is open to
Individuals with disabilities
Federal employees - Competitive service
Current or former competitive service federal employees.
Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a "surplus" or "displaced" employee.
Land & base management
Certain current or former term or temporary federal employees of a land or base management agency.
Military spouses
Family of overseas employees
Family members of a federal employee or uniformed service member who is or was, working overseas.
Peace Corps & AmeriCorps Vista
Special authorities
Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
Veterans
Clarification from the agency
Applicants with status (i.e., current permanent Federal employees in the competitive service and former Federal employees with reinstatement eligibility); those eligible for appointment under special hiring authorities; and veterans eligible for a VEOA appointment. Applicants without status should apply under FDIC announcement 2023-HQD-B4062 to be considered.
Duties
- Conducts Return On Investment (ROI) studies on contractors, and analyzes data to determine the effectiveness and efficiency of contracting out work.
- Coordinates and leads in the development of procurement plans and independent government cost estimates, market analysis, and market research activities for new requirements and contract solicitations.
- Supports Oversight Managers as required in the management and administration of IT contracts including: award term and award fee management, strategic sourcing planning, vendor relationship management, cost and price analyses, funding analyses, FDIC board case preparation, Earned Value Management administration etc.
- Leads vendor management meetings to ensure CI00 sourcing strategies are achieved.
Requirements
Conditions of Employment
Registration with the Selective Service.
U.S. Citizenship is required.
Employment Conditions.
Completion of Financial Disclosure may be required.
Background Investigation (BI) required
Qualifications
Qualifying experience may be obtained in the private or public sector. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic, religious/spiritual; community; student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Additional qualifications information can be found here .
To qualify, applicants must have completed at least one year of specialized experience equivalent to at least the CG/GS 13 grade level or above in the Federal service. Specialized experience is defined as experience consolidating or streamlining Information Technology commodity acquisitions (e.g., hardware, software, telecommunications, subscriptions); managing Information Technology assets; developing acquisition-related guides or procedures; and providing acquisition training.
Applicants must have met the qualification requirements (including selective placement factors – if any) for this position within 30 calendar days of the closing date of this announcement.
Applicants eligible for ICTAP (Interagency Career Transition Assistance Program) must achieve a score of 85 “well qualified” for this position. For more information, Click Here .
Education
There is no substitution of education for the experience for this position.
Telework eligible
Yes - The FDIC offers position-specific telework options. This position is eligible for Traditional Telework, Expanded Telework, Home Based and Remote Work Options. Please see the Additional Information section below for more information on telework options. Telework options are subject to change.
Travel Required
Occasional travel - Occasional travel may be required
Full Time
Summary
This position is located in the in the Acquisition Strategy and Innovation Branch, Chief Information Officer Organization (CIOO) and is responsible for activities that are considered "pre-award" for contracts in support of the CIOO.
Additional selections may be made from this vacancy announcement to fill identical vacancies that occur subsequent to this announcement.
Learn more about this agency
This job is open to
Individuals with disabilities
Federal employees - Competitive service
Current or former competitive service federal employees.
Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a "surplus" or "displaced" employee.
Land & base management
Certain current or former term or temporary federal employees of a land or base management agency.
Military spouses
Family of overseas employees
Family members of a federal employee or uniformed service member who is or was, working overseas.
Peace Corps & AmeriCorps Vista
Special authorities
Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
Veterans
Clarification from the agency
Applicants with status (i.e., current permanent Federal employees in the competitive service and former Federal employees with reinstatement eligibility); those eligible for appointment under special hiring authorities; and veterans eligible for a VEOA appointment. Applicants without status should apply under FDIC announcement 2023-HQD-B4062 to be considered.
Duties
- Conducts Return On Investment (ROI) studies on contractors, and analyzes data to determine the effectiveness and efficiency of contracting out work.
- Coordinates and leads in the development of procurement plans and independent government cost estimates, market analysis, and market research activities for new requirements and contract solicitations.
- Supports Oversight Managers as required in the management and administration of IT contracts including: award term and award fee management, strategic sourcing planning, vendor relationship management, cost and price analyses, funding analyses, FDIC board case preparation, Earned Value Management administration etc.
- Leads vendor management meetings to ensure CI00 sourcing strategies are achieved.
Requirements
Conditions of Employment
Registration with the Selective Service.
U.S. Citizenship is required.
Employment Conditions.
Completion of Financial Disclosure may be required.
Background Investigation (BI) required
Qualifications
Qualifying experience may be obtained in the private or public sector. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic, religious/spiritual; community; student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Additional qualifications information can be found here .
To qualify, applicants must have completed at least one year of specialized experience equivalent to at least the CG/GS 13 grade level or above in the Federal service. Specialized experience is defined as experience consolidating or streamlining Information Technology commodity acquisitions (e.g., hardware, software, telecommunications, subscriptions); managing Information Technology assets; developing acquisition-related guides or procedures; and providing acquisition training.
Applicants must have met the qualification requirements (including selective placement factors – if any) for this position within 30 calendar days of the closing date of this announcement.
Applicants eligible for ICTAP (Interagency Career Transition Assistance Program) must achieve a score of 85 “well qualified” for this position. For more information, Click Here .
Education
There is no substitution of education for the experience for this position.
Telework eligible
Yes - The FDIC offers position-specific telework options. This position is eligible for Traditional Telework, Expanded Telework, Home Based and Remote Work Options. Please see the Additional Information section below for more information on telework options. Telework options are subject to change.
Travel Required
Occasional travel - Occasional travel may be required
Federal Deposit Insurance Corporation (FDIC)
United States (Location Negotiable After Selection)
Summary
This position is located in the in the Acquisition Strategy and Innovation Branch, Chief Information Officer Organization (CIOO) and is responsible for activities that are considered "pre-award" for contracts in support of the CIOO.
Additional selections may be made from this vacancy announcement to fill identical vacancies that occur subsequent to this announcement.
Learn more about this agency Help
This job is open to
The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency
All United States Citizens. Applicants with status or those eligible under special hiring authorities, should apply under FDIC merit promotion announcement 2023-HQ-B0453. However, if you desire consideration also under this public non-status announcement, you must apply to both. Status applicants are current permanent Federal employees in the competitive service and former Federal employees with reinstatement eligibility.
Duties
- Conducts Return On Investment (ROI) studies on contractors, and analyzes data to determine the effectiveness and efficiency of contracting out work.
- Coordinates and leads in the development of procurement plans and independent government cost estimates, market analysis, and market research activities for new requirements and contract solicitations.
- Supports Oversight Managers as required in the management and administration of IT contracts including: award term and award fee management, strategic sourcing planning, vendor relationship management, cost and price analyses, funding analyses, FDIC board case preparation, Earned Value Management administration etc.
- Leads vendor management meetings to ensure CI00 sourcing strategies are achieved.
Requirements
Conditions of Employment
Registration with the Selective Service.
U.S. Citizenship is required.
Employment Conditions.
Completion of Financial Disclosure may be required.
Background Investigation (BI) required
Qualifications
Qualifying experience may be obtained in the private or public sector. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic, religious spiritual; community; student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Additional qualifications information can be found here .To qualify, applicants must have completed at least one year of specialized experience equivalent to at least the CG-GS-13 grade level or above in the Federal service. Specialized experience is defined as experience consolidating or streamlining Information Technology commodity acquisitions (e.g., hardware, software, telecommunications, subscriptions); managing Information Technology assets; developing acquisition-related guides or procedures; and providing acquisition training. Applicants eligible for ICTAP (Interagency Career Transition Assistance Program) must achieve a score of 80 or higher in the online assessment to be determined “well qualified” for this position. For more information, click here .
Education
There is no substitution of education for the experience for this position.
Telework eligible
Yes — The FDIC offers position-specific telework options. This position is eligible for Traditional Telework, Expanded Telework, Home Based and Remote Work Options. Please see the Additional Information section below for more information on telework options. Telework options are subject to change.
Travel Required
Occasional travel - Occasional travel may be required.
Full Time
Summary
This position is located in the in the Acquisition Strategy and Innovation Branch, Chief Information Officer Organization (CIOO) and is responsible for activities that are considered "pre-award" for contracts in support of the CIOO.
Additional selections may be made from this vacancy announcement to fill identical vacancies that occur subsequent to this announcement.
Learn more about this agency Help
This job is open to
The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency
All United States Citizens. Applicants with status or those eligible under special hiring authorities, should apply under FDIC merit promotion announcement 2023-HQ-B0453. However, if you desire consideration also under this public non-status announcement, you must apply to both. Status applicants are current permanent Federal employees in the competitive service and former Federal employees with reinstatement eligibility.
Duties
- Conducts Return On Investment (ROI) studies on contractors, and analyzes data to determine the effectiveness and efficiency of contracting out work.
- Coordinates and leads in the development of procurement plans and independent government cost estimates, market analysis, and market research activities for new requirements and contract solicitations.
- Supports Oversight Managers as required in the management and administration of IT contracts including: award term and award fee management, strategic sourcing planning, vendor relationship management, cost and price analyses, funding analyses, FDIC board case preparation, Earned Value Management administration etc.
- Leads vendor management meetings to ensure CI00 sourcing strategies are achieved.
Requirements
Conditions of Employment
Registration with the Selective Service.
U.S. Citizenship is required.
Employment Conditions.
Completion of Financial Disclosure may be required.
Background Investigation (BI) required
Qualifications
Qualifying experience may be obtained in the private or public sector. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic, religious spiritual; community; student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Additional qualifications information can be found here .To qualify, applicants must have completed at least one year of specialized experience equivalent to at least the CG-GS-13 grade level or above in the Federal service. Specialized experience is defined as experience consolidating or streamlining Information Technology commodity acquisitions (e.g., hardware, software, telecommunications, subscriptions); managing Information Technology assets; developing acquisition-related guides or procedures; and providing acquisition training. Applicants eligible for ICTAP (Interagency Career Transition Assistance Program) must achieve a score of 80 or higher in the online assessment to be determined “well qualified” for this position. For more information, click here .
Education
There is no substitution of education for the experience for this position.
Telework eligible
Yes — The FDIC offers position-specific telework options. This position is eligible for Traditional Telework, Expanded Telework, Home Based and Remote Work Options. Please see the Additional Information section below for more information on telework options. Telework options are subject to change.
Travel Required
Occasional travel - Occasional travel may be required.
Housing Services Research Analyst & Housing Services Performance Analyst Job ID: 106985 Location: H3S-Community Development Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. The first application review will be Wednesday, July 12, 2023. We reserve the right to close this recruitment at any time on or after that date. PAY AND BENEFITS Annual Pay Range: $79,493.86 - $100,646.62 Hourly Pay Range: $38.218202 - $48.387801 The listed salary range reflects a 4.5% Cost of Living Adjustment (COLA) effective July 1, 2023. Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. These positions are classified as Policy, Performance & Research Analysts. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 12 hours of vacation accrued per month 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County's Health, Housing, and Human Services Department (H3S) seeks two experienced individuals with exceptional analytical and organizational skills to join our Housing Services team as the Housing Services Research Analyst and the Housing Services Performance Analyst. The Housing Services Research Analyst will take a lead role in preparing complex reports, program evaluations, and special projects in response to requests and reporting obligations established by the Board of County Commissioners, Metro, federal and state funders, and county leadership. The selected candidate will assist program and department leadership to ensure the Housing Services (HS) Program remains compliant with rigorous data, financial, and program performance/progress reporting requirements. The HS Research Analyst will prepare public reports and documents in support of the program. This position will represent the HS Program and lead presentations at various public functions and in meetings with community partners. Additionally, the person in this role will assist and take a lead role with internal program development such as annual budget development, creation and facilitation of procurement opportunities, and development of HS program-specific policies and procedures. The Housing Services Performance Analyst will develop data analysis and quality improvement strategies that deliver operational excellence, resulting in high performance in regional, state, and federal performance measures and outcomes. The selected candidate will manage and coordinate organization-wide efforts to ensure that HMIS data quality and housing programs are developed and managed using a data-inspired and person-centered focus which will drive priorities for strategic initiatives; support data analysis and data integration activities and processes that follow HUD, local, Metro, state, and federal regulatory guideline; lead data submission activities; assist local contracted community-based organizations in contractual performance compliance; and ensure cross-functional collaboration to achieve accurate and appropriate data entry to satisfy regulatory and funding goals and improve the quality of service delivery, participant experience and outcomes. The Housing Program provides support for those in the region experiencing homelessness or at-risk of experiencing homelessness. Equity, diversity, and inclusion are at the core of everything we do. Clackamas County is committed to building a workforce that reflects the community we serve. In that spirit, we encourage applicants of diverse backgrounds and experiences to apply. This recruitment will be used to fill both positions. Required Minimum Qualifications/ Transferrable Skills:* At least four (4) years of experience monitoring, analyzing and recommending modifications to administrative and/or fiscal procedures and systems. Demonstrated experience advancing racial equity in a workplace and/or community setting Experience developing policy proposals, conducting analysis, and recommending strategies and options based on the results Experience in writing and presenting reports to upper management Strong communication skills, including the ability to communicate complex issues to individuals with various levels of knowledge and understanding of the issues Ability to work independently as well as collaboratively with internal and external team members Ability to handle a wide range of situations and circumstances effectively, positively and professionally Must pass a criminal history check which may include national or state fingerprint records check Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Experience with a Homeless Management Information System (HMIS) Experience with housing and homeless services programs Experience in performance auditing and performance improvement processes Experience developing and maintaining processes and systems to assess and monitor compliance with federal, state and local rules, regulations, policies, procedures and contractual language Experience working with large public organizations to achieve policy goals Intermediate to Advanced proficiency of Microsoft Office (Excel, Word, Access *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties for the Housing Services Research Analyst may include but are not limited to the following: Prepares public memorandums, reports, presentations, and accompanying information in response to requests by the Board of County Commissioners. This involves some combination of financial analysis/projections, program performance/development analysis, and proposed policy development - depending on the specific request by the Board. Ensures the Housing Services program remains compliant with reporting obligations established by Metro and other funders. This includes the development of quarterly reports on program finances/performance and planned operations, an annual progress report detailing the program's finances/performance for that fiscal year, an annual plan detailing planned program activities for the next fiscal year, and regular requests by Metro staff or the Metro Regional Oversight Committee for various information related to program operations or development. Prepares materials designed for public consumption such as presentations or written materials to provide updates on program operations for the general public, representatives of other local government entities, or community partner organizations. This may also entail the presentation of these materials to, and/or representation at, various meetings or public functions to represent the HS Program. Develops internal policies establishing administrative procedures and best practices for various program operations Assists in annual budget development, prepares cash flow analysis, and other financial analysis as necessary throughout the fiscal year. Assists in the development and management of procurements such as requests for information, requests for qualifications, and various program offers. Assists in the writing of the procurement offer, determining scoring and evaluation criteria, facilitating the evaluation process, and eventual contract negotiations. Coordinates work on special projects and responding to reporting requirements between the Housing Services Program's data, human services, and finance/contract teams. Monitors and analyzes local and state legislation which may affect the program's operations, resources, reporting requirements, or regulatory compliance. Duties for the Housing Services Performance Analyst may include but are not limited to the following: Work closely with multi-disciplinary teams (programmatic team members, computer programmers, other data analysts) to ensure a complete review of data, providing a thorough understanding of data management and data stewardship processes. Collaborate with program and community based organization teams to identify areas of improvement, collect, and analyze data to identify trends and areas for improvement, and ensure compliance with regulatory requirements and standards of service. Manage reporting and analysis of various quality, retrospective and prospective contract, state, regional, and federal level performance measures. Identify operational improvement opportunities through observation, data analysis, LEAN, Six-Sigma and other process improvement methodologies, and leading multidisciplinary teams to achieve improvements. REQUIRED KNOWLEDGE AND SKILLS Thorough knowledge of: Principles and practices of public administration, project management, organizational processes and design, budget preparation and administration techniques; legislative processes and local government operation; government accounting practices; techniques of contract and grant preparation and administration; office methods and procedures; quantitative analysis and statistical research methods, techniques and procedures; English grammar and composition; applicable federal, state and local statutes, regulations and rules; trends, emerging innovations and best practices in quality measurement, performance improvement and other subject areas relevant to responsibilities; principles of public and community relations; techniques of supervision and facilitation. Skill to: Communicate effectively, both orally and in writing, including group/public presentations; lead or coordinate the work of professional staff; evaluate and develop improvements in operations, policies, procedures and methods; plan and conduct difficult technical and policy research projects; analyze complex issues and problems from multiple perspectives; identify and evaluate alternative solutions and recommend effective courses of action; prepare clear and concise comprehensive and technical reports; evaluate budget and grant proposals, establish and maintain effective working relationships with department and County staff, external organizations such as local, state and federal agencies, consultants, citizen groups, community service organizations, and the public. WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Housing and Community Development Division (HCD), within the Department of Human Services, manages programs to provide decent housing and economic opportunities, community improvement and affordable housing projects and housing rehabilitation loan programs for low and moderate income residents of the County. HCD is comprised of the Housing Authority of Clackamas County (HACC) and Community Development Division. The Housing and Community Development Division (HCD), within the Department of Health, Housing & Human Services, manages homeless services programs and programs to provide housing and economic opportunity, community improvement and rehabilitation, and affordable housing development for low and moderate income residents of Clackamas County. HCD is comprised of the Housing Authority of Clackamas County (HACC), Housing Services, and Community Preservation. Learn more about Health, Housing, and Human Services APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? James Callahan, Recruiter JCallahan@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106985&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-b82691801ad45e4697223aad9bf559bf
Full Time
Housing Services Research Analyst & Housing Services Performance Analyst Job ID: 106985 Location: H3S-Community Development Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. The first application review will be Wednesday, July 12, 2023. We reserve the right to close this recruitment at any time on or after that date. PAY AND BENEFITS Annual Pay Range: $79,493.86 - $100,646.62 Hourly Pay Range: $38.218202 - $48.387801 The listed salary range reflects a 4.5% Cost of Living Adjustment (COLA) effective July 1, 2023. Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. These positions are classified as Policy, Performance & Research Analysts. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 12 hours of vacation accrued per month 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County's Health, Housing, and Human Services Department (H3S) seeks two experienced individuals with exceptional analytical and organizational skills to join our Housing Services team as the Housing Services Research Analyst and the Housing Services Performance Analyst. The Housing Services Research Analyst will take a lead role in preparing complex reports, program evaluations, and special projects in response to requests and reporting obligations established by the Board of County Commissioners, Metro, federal and state funders, and county leadership. The selected candidate will assist program and department leadership to ensure the Housing Services (HS) Program remains compliant with rigorous data, financial, and program performance/progress reporting requirements. The HS Research Analyst will prepare public reports and documents in support of the program. This position will represent the HS Program and lead presentations at various public functions and in meetings with community partners. Additionally, the person in this role will assist and take a lead role with internal program development such as annual budget development, creation and facilitation of procurement opportunities, and development of HS program-specific policies and procedures. The Housing Services Performance Analyst will develop data analysis and quality improvement strategies that deliver operational excellence, resulting in high performance in regional, state, and federal performance measures and outcomes. The selected candidate will manage and coordinate organization-wide efforts to ensure that HMIS data quality and housing programs are developed and managed using a data-inspired and person-centered focus which will drive priorities for strategic initiatives; support data analysis and data integration activities and processes that follow HUD, local, Metro, state, and federal regulatory guideline; lead data submission activities; assist local contracted community-based organizations in contractual performance compliance; and ensure cross-functional collaboration to achieve accurate and appropriate data entry to satisfy regulatory and funding goals and improve the quality of service delivery, participant experience and outcomes. The Housing Program provides support for those in the region experiencing homelessness or at-risk of experiencing homelessness. Equity, diversity, and inclusion are at the core of everything we do. Clackamas County is committed to building a workforce that reflects the community we serve. In that spirit, we encourage applicants of diverse backgrounds and experiences to apply. This recruitment will be used to fill both positions. Required Minimum Qualifications/ Transferrable Skills:* At least four (4) years of experience monitoring, analyzing and recommending modifications to administrative and/or fiscal procedures and systems. Demonstrated experience advancing racial equity in a workplace and/or community setting Experience developing policy proposals, conducting analysis, and recommending strategies and options based on the results Experience in writing and presenting reports to upper management Strong communication skills, including the ability to communicate complex issues to individuals with various levels of knowledge and understanding of the issues Ability to work independently as well as collaboratively with internal and external team members Ability to handle a wide range of situations and circumstances effectively, positively and professionally Must pass a criminal history check which may include national or state fingerprint records check Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Experience with a Homeless Management Information System (HMIS) Experience with housing and homeless services programs Experience in performance auditing and performance improvement processes Experience developing and maintaining processes and systems to assess and monitor compliance with federal, state and local rules, regulations, policies, procedures and contractual language Experience working with large public organizations to achieve policy goals Intermediate to Advanced proficiency of Microsoft Office (Excel, Word, Access *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties for the Housing Services Research Analyst may include but are not limited to the following: Prepares public memorandums, reports, presentations, and accompanying information in response to requests by the Board of County Commissioners. This involves some combination of financial analysis/projections, program performance/development analysis, and proposed policy development - depending on the specific request by the Board. Ensures the Housing Services program remains compliant with reporting obligations established by Metro and other funders. This includes the development of quarterly reports on program finances/performance and planned operations, an annual progress report detailing the program's finances/performance for that fiscal year, an annual plan detailing planned program activities for the next fiscal year, and regular requests by Metro staff or the Metro Regional Oversight Committee for various information related to program operations or development. Prepares materials designed for public consumption such as presentations or written materials to provide updates on program operations for the general public, representatives of other local government entities, or community partner organizations. This may also entail the presentation of these materials to, and/or representation at, various meetings or public functions to represent the HS Program. Develops internal policies establishing administrative procedures and best practices for various program operations Assists in annual budget development, prepares cash flow analysis, and other financial analysis as necessary throughout the fiscal year. Assists in the development and management of procurements such as requests for information, requests for qualifications, and various program offers. Assists in the writing of the procurement offer, determining scoring and evaluation criteria, facilitating the evaluation process, and eventual contract negotiations. Coordinates work on special projects and responding to reporting requirements between the Housing Services Program's data, human services, and finance/contract teams. Monitors and analyzes local and state legislation which may affect the program's operations, resources, reporting requirements, or regulatory compliance. Duties for the Housing Services Performance Analyst may include but are not limited to the following: Work closely with multi-disciplinary teams (programmatic team members, computer programmers, other data analysts) to ensure a complete review of data, providing a thorough understanding of data management and data stewardship processes. Collaborate with program and community based organization teams to identify areas of improvement, collect, and analyze data to identify trends and areas for improvement, and ensure compliance with regulatory requirements and standards of service. Manage reporting and analysis of various quality, retrospective and prospective contract, state, regional, and federal level performance measures. Identify operational improvement opportunities through observation, data analysis, LEAN, Six-Sigma and other process improvement methodologies, and leading multidisciplinary teams to achieve improvements. REQUIRED KNOWLEDGE AND SKILLS Thorough knowledge of: Principles and practices of public administration, project management, organizational processes and design, budget preparation and administration techniques; legislative processes and local government operation; government accounting practices; techniques of contract and grant preparation and administration; office methods and procedures; quantitative analysis and statistical research methods, techniques and procedures; English grammar and composition; applicable federal, state and local statutes, regulations and rules; trends, emerging innovations and best practices in quality measurement, performance improvement and other subject areas relevant to responsibilities; principles of public and community relations; techniques of supervision and facilitation. Skill to: Communicate effectively, both orally and in writing, including group/public presentations; lead or coordinate the work of professional staff; evaluate and develop improvements in operations, policies, procedures and methods; plan and conduct difficult technical and policy research projects; analyze complex issues and problems from multiple perspectives; identify and evaluate alternative solutions and recommend effective courses of action; prepare clear and concise comprehensive and technical reports; evaluate budget and grant proposals, establish and maintain effective working relationships with department and County staff, external organizations such as local, state and federal agencies, consultants, citizen groups, community service organizations, and the public. WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Housing and Community Development Division (HCD), within the Department of Human Services, manages programs to provide decent housing and economic opportunities, community improvement and affordable housing projects and housing rehabilitation loan programs for low and moderate income residents of the County. HCD is comprised of the Housing Authority of Clackamas County (HACC) and Community Development Division. The Housing and Community Development Division (HCD), within the Department of Health, Housing & Human Services, manages homeless services programs and programs to provide housing and economic opportunity, community improvement and rehabilitation, and affordable housing development for low and moderate income residents of Clackamas County. HCD is comprised of the Housing Authority of Clackamas County (HACC), Housing Services, and Community Preservation. Learn more about Health, Housing, and Human Services APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? James Callahan, Recruiter JCallahan@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106985&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-b82691801ad45e4697223aad9bf559bf
Management Analyst 1 (Facilities Management) Job ID: 106953 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This Job Posting closes at 11:59 p.m. (Pacific Time) on Tuesday, June 27th, 2023. PAY AND BENEFITS Annual Pay Range: $63,529.02 - $80,612.12 Hourly Pay Range: $30.542800 - $38.755828 *The listed salary range will be increased by a 4.5% Cost of Living Adjustment (COLA) on July 1, 2023. Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 12 hours of vacation accrued per month 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County's Facilities Management Division is seeking a motivated and collaborative individual to join our team as a Management Analyst 1 . If selected for this position, you will analyze various facilities related topics and assist in administering day-to-day activities and functions in support of the division's strategic goals. The main objective for this position is to create, review, and update policies and procedures that affect county operated and maintained facilities. This role will work with staff within Facilities Management and other county staff to ensure complete consideration and effectiveness to new or revised policies and procedures. The Management Analyst 1 will also assist with developing and implementing Facilities Management projects, initiatives, and rollouts of new policies and procedures. Successful candidates will have strong collaboration skills and the ability to work in a fast-paced environment with competing demands. The ideal candidate will be a skilled communicator and able to evaluate and organize a variety of information and problem-solve to find effective solutions. Clackamas County's Facilities Management division provides maintenance and management services to owned and leased facilities housing county departments. Services provided include general maintenance; janitorial and landscape services; maintenance and repair of HVAC, plumbing, electrical, lighting and mechanical systems; fire, safety and code compliance; project management for construction and remodeling; utilities management; and leasing of facilities. Required Minimum Qualifications/ Transferrable Skills:* A minimum of three (3) years of relevant experience providing professional administrative, management, or operations support within an organization A minimum of one (1) year of experience in policy development or coordination including developing, updating and revising policies and procedures, assisting in the implementation of policies, and interpreting policies, rules, regulations and requirements Experience collecting and analyzing data, and providing recommendations based on findings Experience preparing clear, accurate and concise communication within established timelines Must pass a criminal history check which may include national or state fingerprint records check Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Intermediate proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint Experience working with electronic filing systems Project management experience related to planning, organization, and implementation of a project Experience working in collaboration with multiple internal departments within a variety of functional areas *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Creates, reviews and updates all Facilities Management policies and procedures. Works with Facilities Management and County staff to gain full understanding of the effects or impacts of a policy or procedure and help create an effective policy document. Builds training and presentation materials to explain policies and procedures. Assists with development and implementation of Facilities projects, initiatives, and the roll out and implementation of a new policy or procedure. Maintains and validates master data set for County real property assets, including building, land, and other assets. Provides analysis for Senior Management as needed. Performs final audit reviews prior to a project closing. Opens, closes a requests special services for utilities accounts. Evaluates, enters and tracks Utility Data for the strategic Energy Management (SEM) Program and budget uses. Monitors and updates the Facilities Management share drive, acts as the liaison to Records Management and their services, and oversees the compliance and use of physical and digitally saved documents. Performs lease recording, completes tax exemption forms and tracks final approval process with the Recording Office. Creates and updates content for and assists with layout of the Facilities Management intranet web-page. Provides backup coverage for other office staff within the division as needed. REQUIRED KNOWLEDGE AND SKILLS Working knowledge of: Principles, practices and methods of administrative, organizational, economic and procedural analysis; principles and practices of public administration and business communication; principles and techniques related to areas of assignment such as financial analysis, government accounting, budget development, and statistical research; Federal, state and local laws and regulations applicable to assigned areas of responsibility; English grammar and composition; office equipment, including personal computers and software programs. Skill to: Research and analyze administrative, operational, financial, budgetary, procedural, and organizational issues and develop improvements in operations, policies, procedures and methods; plan and conduct research projects in statistical or narrative form; analyze issues and problems from multiple perspectives; identify alternative solutions and recommend sound, logical, fact-based conclusions; prepare clear, concise and comprehensive reports; communicate effectively, both orally and in writing; maintain compliance with County, State, Federal and other rules, regulations, and laws related to areas of responsibility; coordinate work of assigned staff or project team; establish and maintain effective working relations with County employees, external agencies and businesses, citizen and community groups, and the public; operate computer software and other office equipment. WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Department of Finance centers its mission on the values of accountability, customer service and integrity. Our team serves the public and internal customers by providing timely and accurate fiscal information, evaluating financial alternatives and coordinating among departments to meet the county's public service goals. We also manage the acquisition of county goods and services, and we maintain sound, healthy and accessible county buildings and other facilities, protecting the county's investment in our public spaces. The Finance Division provides accounts payable and accounts receivable, budget support, grants management, payroll services, and procurement and contract services to County departments and agencies. The Facilities Management Division provides accessible public buildings, maintains a healthful working environment in County facilities, and protect the County's investment in buildings and property. Learn more about Clackamas County Finance APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? Lindsay Roberts, Recruiter LRoberts2@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106953&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-2e1bff79282934479b2f216f1531b6f4
Full Time
Management Analyst 1 (Facilities Management) Job ID: 106953 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This Job Posting closes at 11:59 p.m. (Pacific Time) on Tuesday, June 27th, 2023. PAY AND BENEFITS Annual Pay Range: $63,529.02 - $80,612.12 Hourly Pay Range: $30.542800 - $38.755828 *The listed salary range will be increased by a 4.5% Cost of Living Adjustment (COLA) on July 1, 2023. Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 12 hours of vacation accrued per month 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County's Facilities Management Division is seeking a motivated and collaborative individual to join our team as a Management Analyst 1 . If selected for this position, you will analyze various facilities related topics and assist in administering day-to-day activities and functions in support of the division's strategic goals. The main objective for this position is to create, review, and update policies and procedures that affect county operated and maintained facilities. This role will work with staff within Facilities Management and other county staff to ensure complete consideration and effectiveness to new or revised policies and procedures. The Management Analyst 1 will also assist with developing and implementing Facilities Management projects, initiatives, and rollouts of new policies and procedures. Successful candidates will have strong collaboration skills and the ability to work in a fast-paced environment with competing demands. The ideal candidate will be a skilled communicator and able to evaluate and organize a variety of information and problem-solve to find effective solutions. Clackamas County's Facilities Management division provides maintenance and management services to owned and leased facilities housing county departments. Services provided include general maintenance; janitorial and landscape services; maintenance and repair of HVAC, plumbing, electrical, lighting and mechanical systems; fire, safety and code compliance; project management for construction and remodeling; utilities management; and leasing of facilities. Required Minimum Qualifications/ Transferrable Skills:* A minimum of three (3) years of relevant experience providing professional administrative, management, or operations support within an organization A minimum of one (1) year of experience in policy development or coordination including developing, updating and revising policies and procedures, assisting in the implementation of policies, and interpreting policies, rules, regulations and requirements Experience collecting and analyzing data, and providing recommendations based on findings Experience preparing clear, accurate and concise communication within established timelines Must pass a criminal history check which may include national or state fingerprint records check Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Intermediate proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint Experience working with electronic filing systems Project management experience related to planning, organization, and implementation of a project Experience working in collaboration with multiple internal departments within a variety of functional areas *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Creates, reviews and updates all Facilities Management policies and procedures. Works with Facilities Management and County staff to gain full understanding of the effects or impacts of a policy or procedure and help create an effective policy document. Builds training and presentation materials to explain policies and procedures. Assists with development and implementation of Facilities projects, initiatives, and the roll out and implementation of a new policy or procedure. Maintains and validates master data set for County real property assets, including building, land, and other assets. Provides analysis for Senior Management as needed. Performs final audit reviews prior to a project closing. Opens, closes a requests special services for utilities accounts. Evaluates, enters and tracks Utility Data for the strategic Energy Management (SEM) Program and budget uses. Monitors and updates the Facilities Management share drive, acts as the liaison to Records Management and their services, and oversees the compliance and use of physical and digitally saved documents. Performs lease recording, completes tax exemption forms and tracks final approval process with the Recording Office. Creates and updates content for and assists with layout of the Facilities Management intranet web-page. Provides backup coverage for other office staff within the division as needed. REQUIRED KNOWLEDGE AND SKILLS Working knowledge of: Principles, practices and methods of administrative, organizational, economic and procedural analysis; principles and practices of public administration and business communication; principles and techniques related to areas of assignment such as financial analysis, government accounting, budget development, and statistical research; Federal, state and local laws and regulations applicable to assigned areas of responsibility; English grammar and composition; office equipment, including personal computers and software programs. Skill to: Research and analyze administrative, operational, financial, budgetary, procedural, and organizational issues and develop improvements in operations, policies, procedures and methods; plan and conduct research projects in statistical or narrative form; analyze issues and problems from multiple perspectives; identify alternative solutions and recommend sound, logical, fact-based conclusions; prepare clear, concise and comprehensive reports; communicate effectively, both orally and in writing; maintain compliance with County, State, Federal and other rules, regulations, and laws related to areas of responsibility; coordinate work of assigned staff or project team; establish and maintain effective working relations with County employees, external agencies and businesses, citizen and community groups, and the public; operate computer software and other office equipment. WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Department of Finance centers its mission on the values of accountability, customer service and integrity. Our team serves the public and internal customers by providing timely and accurate fiscal information, evaluating financial alternatives and coordinating among departments to meet the county's public service goals. We also manage the acquisition of county goods and services, and we maintain sound, healthy and accessible county buildings and other facilities, protecting the county's investment in our public spaces. The Finance Division provides accounts payable and accounts receivable, budget support, grants management, payroll services, and procurement and contract services to County departments and agencies. The Facilities Management Division provides accessible public buildings, maintains a healthful working environment in County facilities, and protect the County's investment in buildings and property. Learn more about Clackamas County Finance APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? Lindsay Roberts, Recruiter LRoberts2@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=106953&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-2e1bff79282934479b2f216f1531b6f4
Procurement & Contract Assist Job ID: 107017 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. The first application review will be Tuesday, June 20, 2023 . We reserve the right to close this recruitment at any time on or after that date. PAY AND BENEFITS Annual Pay Range: $57,344.73 - $72,534.18 Hourly Pay Range: $27.569584 - $34.872201 The listed salary range will be increased by a 4.5% Cost of Living Adjustment (COLA) on July 1, 2023 . Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 12 hours of vacation accrued per month 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County seeks a detail-oriented candidate to join our Procurement Division as a Procurement & Contract Assistant. The selected candidate will perform routine and standardized purchasing, contracting, or agreement work to purchase the county's materials, supplies, equipment, and services. The incumbent also provides technical support to higher-level analysts and the Procurement Manager by gathering and processing information and conducting relevant market research to support contracts and agreements. The Procurement & Contract Assistant is the first level of the Procurement and Contract series. The work is accomplished by choosing among select, recognizable alternatives, such as selecting from among standard items based on price or assisting with contracting processes following clearly defined guidelines. Decisions and responses differ in the source of information, choice of standard procedures, or other factual information. The Procurement and Contract Services program provides policy training and the acquisition of goods and contracted services to county departments and agencies to acquire the goods and services needed within established timelines and in compliance with public procurement requirements. Procurement's services include competitive bidding, contracting and related actions, purchase order processing for non-bid purchasing, and surplus property reclamation and disposal. The division also oversees the delivery of mail, goods, and services to all county departments. Required Minimum Qualifications/ Transferrable Skills:* A minimum of two (2) years of relevant experience purchasing goods and services for a business or government entity Experience with inventory control, billing and collection procedures Experience gathering and analyzing data Experience interpreting and applying laws, rules and regulations as it is related to work being performed Knowledge of the basic principles and practices of purchasing Must pass a criminal history check which may include national or state fingerprint records check Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Experience in public sector/governmental purchasing and procurement Experience applying basic principles and practices of governmental purchasing Experience purchasing materials, supplies, equipment and services using standard purchasing and contract methods Experience with financial and accounting practices Experience drafting contracts *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Utilizes existing price agreements and/or solicits price quotes and product service information; reviews and evaluates purchase requisitions for acquisition method; creates requisitions, draft purchase orders and change orders following standard procurement/purchasing guidelines and procedures; ensures compliance with purchasing, budgetary, insurance, permitting and related policies and procedures. Prepares solicitation documents for small and intermediate procurements in compliance with local contract review board rules, County policies and procedures and state statutes; prepares and submits necessary contract documents to the Board of County Commissioners for action; coordinates, develops and administers annual supply agreements; authorize, issue and process field and on-line purchase orders. Orders supplies, materials, equipment and services of a routine nature; plans, orders, maintains, tracks, transfers and reorders inventory stock; determines appropriate levels; maintains inventory records; receives and checks in supplies. Tracks purchase orders to ensure products are delivered timely; investigates and evaluates complaints from departments on items received; takes corrective action to obtain compliance of vendor with specific contract issues and product quality; remains current with market conditions, product developments and relative merits of individual vendors. Maintains detailed purchasing records; prepares addenda, exemption documents, award letters, reports and correspondence; provides support to accounts payable staff on vendor payments; reconciles invoices to purchase orders. Provides information and technical assistance to departments on procurement processes and considerations; responds to questions and resolves problems; provides general support services to the division. May act as the facilitating role for the disposal of surplus property, management of general County-wide price agreements for items such as office supplies, furniture or leased equipment. Maintains all procurement and contract related documents in a uniform manner as established by the department and in accordance with document retention schedules. Inputs and updates contract management software/systems, financial systems and other related systems tracking contract administration and financial activities. REQUIRED KNOWLEDGE AND SKILLS Thorough Knowledge of: Basic principles and practices of governmental purchasing, inventory control, billing and collection procedures, and contract or agreement processes and methods; bid and contract preparation; characteristics and types of materials, supplies and equipment used by public agencies; sources of supply and price trends of a wide variety of commodities; contract laws governing purchasing procedures; warehousing methods and procedures including inventory record keeping and control; office procedures; computer equipment and related software. Skill to: Organize and prioritize work load and assignments; learn and apply the methods of purchasing by specification and competitive bidding; gather and analyze data; interpret and apply laws, rules and regulations affecting County purchasing; establish and maintain effective working relationships with County employees, the public and vendors; perform multiple tasks simultaneously; resolve problems; communicate effectively, both orally and in writing; prepare reports; accurately operate computers; make arithmetic calculations quickly and accurately. WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Department of Finance centers its mission on the values of accountability, customer service and integrity. Our team serves the public and internal customers by providing timely and accurate fiscal information, evaluating financial alternatives and coordinating among departments to meet the county's public service goals. We also manage the acquisition of county goods and services, and we maintain sound, healthy and accessible county buildings and other facilities, protecting the county's investment in our public spaces. The Finance Division provides accounts payable and accounts receivable, budget support, grants management, payroll services, and procurement and contract services to County departments and agencies. The Facilities Management Division provides accessible public buildings, maintains a healthful working environment in County facilities, and protect the County's investment in buildings and property. Learn more about Clackamas County Finance APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? James Callahan, Recruiter JCallahan@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107017&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-669d199f3b8d9b409a9eb5b895b6ffe4
Full Time
Procurement & Contract Assist Job ID: 107017 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. The first application review will be Tuesday, June 20, 2023 . We reserve the right to close this recruitment at any time on or after that date. PAY AND BENEFITS Annual Pay Range: $57,344.73 - $72,534.18 Hourly Pay Range: $27.569584 - $34.872201 The listed salary range will be increased by a 4.5% Cost of Living Adjustment (COLA) on July 1, 2023 . Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 12 hours of vacation accrued per month 8 hours of sick accrued per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County seeks a detail-oriented candidate to join our Procurement Division as a Procurement & Contract Assistant. The selected candidate will perform routine and standardized purchasing, contracting, or agreement work to purchase the county's materials, supplies, equipment, and services. The incumbent also provides technical support to higher-level analysts and the Procurement Manager by gathering and processing information and conducting relevant market research to support contracts and agreements. The Procurement & Contract Assistant is the first level of the Procurement and Contract series. The work is accomplished by choosing among select, recognizable alternatives, such as selecting from among standard items based on price or assisting with contracting processes following clearly defined guidelines. Decisions and responses differ in the source of information, choice of standard procedures, or other factual information. The Procurement and Contract Services program provides policy training and the acquisition of goods and contracted services to county departments and agencies to acquire the goods and services needed within established timelines and in compliance with public procurement requirements. Procurement's services include competitive bidding, contracting and related actions, purchase order processing for non-bid purchasing, and surplus property reclamation and disposal. The division also oversees the delivery of mail, goods, and services to all county departments. Required Minimum Qualifications/ Transferrable Skills:* A minimum of two (2) years of relevant experience purchasing goods and services for a business or government entity Experience with inventory control, billing and collection procedures Experience gathering and analyzing data Experience interpreting and applying laws, rules and regulations as it is related to work being performed Knowledge of the basic principles and practices of purchasing Must pass a criminal history check which may include national or state fingerprint records check Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Experience in public sector/governmental purchasing and procurement Experience applying basic principles and practices of governmental purchasing Experience purchasing materials, supplies, equipment and services using standard purchasing and contract methods Experience with financial and accounting practices Experience drafting contracts *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Duties may include but are not limited to the following: Utilizes existing price agreements and/or solicits price quotes and product service information; reviews and evaluates purchase requisitions for acquisition method; creates requisitions, draft purchase orders and change orders following standard procurement/purchasing guidelines and procedures; ensures compliance with purchasing, budgetary, insurance, permitting and related policies and procedures. Prepares solicitation documents for small and intermediate procurements in compliance with local contract review board rules, County policies and procedures and state statutes; prepares and submits necessary contract documents to the Board of County Commissioners for action; coordinates, develops and administers annual supply agreements; authorize, issue and process field and on-line purchase orders. Orders supplies, materials, equipment and services of a routine nature; plans, orders, maintains, tracks, transfers and reorders inventory stock; determines appropriate levels; maintains inventory records; receives and checks in supplies. Tracks purchase orders to ensure products are delivered timely; investigates and evaluates complaints from departments on items received; takes corrective action to obtain compliance of vendor with specific contract issues and product quality; remains current with market conditions, product developments and relative merits of individual vendors. Maintains detailed purchasing records; prepares addenda, exemption documents, award letters, reports and correspondence; provides support to accounts payable staff on vendor payments; reconciles invoices to purchase orders. Provides information and technical assistance to departments on procurement processes and considerations; responds to questions and resolves problems; provides general support services to the division. May act as the facilitating role for the disposal of surplus property, management of general County-wide price agreements for items such as office supplies, furniture or leased equipment. Maintains all procurement and contract related documents in a uniform manner as established by the department and in accordance with document retention schedules. Inputs and updates contract management software/systems, financial systems and other related systems tracking contract administration and financial activities. REQUIRED KNOWLEDGE AND SKILLS Thorough Knowledge of: Basic principles and practices of governmental purchasing, inventory control, billing and collection procedures, and contract or agreement processes and methods; bid and contract preparation; characteristics and types of materials, supplies and equipment used by public agencies; sources of supply and price trends of a wide variety of commodities; contract laws governing purchasing procedures; warehousing methods and procedures including inventory record keeping and control; office procedures; computer equipment and related software. Skill to: Organize and prioritize work load and assignments; learn and apply the methods of purchasing by specification and competitive bidding; gather and analyze data; interpret and apply laws, rules and regulations affecting County purchasing; establish and maintain effective working relationships with County employees, the public and vendors; perform multiple tasks simultaneously; resolve problems; communicate effectively, both orally and in writing; prepare reports; accurately operate computers; make arithmetic calculations quickly and accurately. WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Department of Finance centers its mission on the values of accountability, customer service and integrity. Our team serves the public and internal customers by providing timely and accurate fiscal information, evaluating financial alternatives and coordinating among departments to meet the county's public service goals. We also manage the acquisition of county goods and services, and we maintain sound, healthy and accessible county buildings and other facilities, protecting the county's investment in our public spaces. The Finance Division provides accounts payable and accounts receivable, budget support, grants management, payroll services, and procurement and contract services to County departments and agencies. The Facilities Management Division provides accessible public buildings, maintains a healthful working environment in County facilities, and protect the County's investment in buildings and property. Learn more about Clackamas County Finance APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? James Callahan, Recruiter JCallahan@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107017&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-669d199f3b8d9b409a9eb5b895b6ffe4