• California Academy of Sciences
  • 55 Music Concourse Drive, San Francisco, CA, USA
Full Time Accounting Admin-Clerical Nonprofit

Job Description

The California Academy of Sciences is looking for an Accountant to be a key member of the Accounting team. We are seeking a team member who is ready to learn, grow, and contribute to our organization. You will participate in various areas of the accounting process including accounts receivable, month-end close, regulatory filings, and financial statement reporting. 

Everything we do in the accounting department is focused on providing valuable insight to our internal business partners. The way we provide insight and support is by delivering timely and accurate financial information, building trust that fosters collaborative relationships, and anticipating and responding to the needs of the Academy.

The California Academy of Sciences welcomes people of all backgrounds, identities, and beliefs to join us in achieving our mission to explore, explain, and sustain life. We place diversity, equity, and inclusion at the heart of our recruiting efforts and strive to build a culture centered on mutual respect, equal treatment, and the opportunity to succeed.


Close process

  • Record journal entries timely and prepare supporting schedules to ensure a documented audit trail for all journal entries.
  • Analyze financial statement line items to include variances as compared to budget and trend.

Account Reconciliations

  • Prepare monthly balance sheet reconciliations and flux analyses, and ensure that any reconciling items are resolved or cleared timely.


  • Provide customers with accurate and timely invoices, statements, and schedules.
  • Respond effectively to customer inquiries in a timely fashion. Communicate all issues and/or disputes to their supervisor and operating departments.
  • Maintain an efficient collection process to include an organized filing and tracing system, issue dunning letters, monitor returned checks and chargebacks, perform collection calls, and prepare bad debt write-offs.
  • Ensure proper internal control by monitoring the AR subsidiary ledger, advance deposit ledger, and any other related subsidiary ledgers.

Cash Application

  • Process incoming check and ACH payments from AR customers and prepare daily check deposits.
  • Verify and balance both checks and credit card deposit totals.
  • Apply both check and credit card payments to AR customer’s accounts in accordance with the customer’s remittance advice.
  • Process AR adjustment requests and update unapplied payment list accordingly.


  • Assist in the review and streamlining of necessary internal controls and processes.
  • Participate in the documentation of accounting process narratives.

Audit support

  • Prepare working papers to include supporting documentation for audit support.


  • Assist in processing payroll
  • Assist procurement team with vendor set up
  • Develop working relationships with fellow team members and business partners and serve as first point of contact for business partners.
  • Attend to ad-hoc requests
  • Work required overtime during the close process, as well as to meet project deadlines.
  • Follow all Academy safety regulations
  • Other duties as assigned 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

A qualified candidate will have a combination of the following experience and/or equivalent education:

  • Degree in Business with a concentration in Accounting, working toward passing the CPA exam
  • 2+ years of relevant accounting experience 


  • Knowledge of Excel
  • Excellent verbal and written communications: able to deal with staff, management, and outside contacts in a cooperative and professional manner, both in person and on the telephone
  • Intermediate knowledge of Generally Accepted Accounting Principles (GAAP)
  • Must work effectively in a team environment 

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups or individuals.  Bilingual (spoken and/or written) in Spanish, Cantonese, Mandarin, or other non-English language preferred.

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, sit, walk, reach with hands and arms, and talk or hear. Must be able to lift 50 lbs.  Must be able to perform repetitive motions 95% of the time.

Please submit your cover letter and resume online at Note that the recruitment timeline for positions vary and depend on many factors, so it is impossible to accurately predict when a position will close. We appreciate your patience during this process. No phone calls please.

The California Academy of Sciences will consider for employment all qualified applicants with arrest and conviction records pursuant to the San Francisco Fair Chance Ordinance. For more information visit:

The California Academy of Sciences is an Equal Opportunity Employer and is committed to ensure that all employees and applicants receive equal consideration and treatment, regardless of race, color, creed, gender (including gender identity or gender expression), religion, marital or domestic partner status, age, national origin or ancestry, physical, mental or medical disability, sex, sexual orientation, citizenship, military service status, veteran status, or any other characteristic protected by state or federal law or local ordinance. 

The California Academy of Sciences is a non-smoking facility. There is also no smoking in Golden Gate Park.


Account Management, Corporate Accounting

Education Requirements

Professional Certification, Associate Degree, Bachelor's Degree, Master's Degree, Other Graduate Degree