Sheriff's Records Specialist I/II

  • Monterey County Sheriff's Department
  • 1414 Natividad Road, Salinas, CA, USA
  • 528 views
Full Time Admin-Clerical Government

Job Description

FINAL FILING DATE:  Continuous.                                                                             Exam 19/80I16/01LA

PRIORITY SCREENING DATE: Friday, February 15, 2019.  Applications received after February 15th, will be screened on a monthly basis.

The Sheriff 's Office is comprised of the Administration, Corrections and Enforcement Operation Bureaus.  The Sheriff’s Office delivers public safety to the residents of Monterey County by providing 24-hour uniformed patrol, investigations, custody services, court security, and law enforcement support.

The Sheriff’s Records Specialist works in the Records Division of the Administration Operations Bureau. This non-safety position works within a 24-hour, 7-day weekly schedule and independently performs complex specialized law enforcement records work requiring a working knowledge and application of law enforcement codes, vocabulary and procedures. 

Candidates will be considered at both the Sheriff’s Records Specialist I and II levels. Candidates appointed to the Sheriff’s Records Specialist I level may be promoted to the Sheriff’s Records Specialist II level subject to meeting the employment standards for the higher job class and receiving a recommendation for promotion by the appointing authority. The Sheriff’s Records Specialist I and II levels have the upward mobility to compete for future positions such as: Sr. Sheriff’s Records Specialist and Sheriff’s Records Supervisor. The Eligible List established by this recruitment process will be used to fill current and future vacancies as they arise.

The ideal candidate will have strong customer service skills and able to communicate effectively. The ideal candidate will demonstrate the ability to read and process various legal documents and will also get along with others and be a team player.                                                     

THE SUCCESSFUL CANDIDATE

Will demonstrate the following knowledge, skills and abilities:

Sheriff’s Records Specialist I:

Working knowledge of: Basic functions and activities of a law enforcement agency; Basic record keeping and accounting methods and procedures; Computer operating systems; Correct English usage, grammar, and rules of punctuation and spelling; Multiple automated and manual criminal justice systems and subsystems; departmental operations, procedures, and regulations; and criminal justice systems; Codes, ordinances, and legal procedures for coding, processing, and disseminating criminal history and incident information; Criminal justice procedures, functions and relationships of the criminal justice system, court, and law enforcement agencies; Variety of professional code languages used in law enforcement; Penal, Vehicle, Civil, Health and Safety, Welfare and Institutions, Municipal and other statutory codes and authorities; Standard and legal requirements on confidentiality and privacy.

Skill and Ability to:

Access automated criminal justice information systems to enter, modify, and retrieve data into local, state, and national computer systems; Work in a law enforcement environment; Develop a working knowledge of departmental operations, procedures, and regulations; Understand, interpret, and apply departmental policies, procedures, rules, laws, regulations, ordinances, functions, and processes applicable to the management of local, State and national law enforcement records; Perform a variety of detailed clerical work accurately that involves independent judgment with minimal supervision; and make decisions in procedural matters without immediate supervision; Handle stressful situations with the public and cope with a variety of individuals who may be hostile, aggressive, irate, uncooperative, and/or emotionally disturbed; Maintain effective working relationships with those contacted in the course of work; Communicate effectively orally and in writing, including skill to prepare reports; Demonstrate keyboard/typing skill at a net speed of 45 words per minute.

Sheriff’s Records Specialist II:

Thorough Knowledge of: Basic functions and activities of a law enforcement agency; Basic record keeping and accounting methods and procedures; Computer operating systems; Correct English usage, grammar, and rules of punctuation and spelling.

Skill and Ability to:

In addition to the above: Assume responsibility for a major clerical function to include the resolution of problems; Input, update, retrieve, store, purge information, and release data; identify vital information quickly and accurately, utilizing multiple automated and manual law enforcement data and filing systems; Enter, modify, and retrieve data into local, state, and national computers, and build a database, which establishes a criminal record; Read and process various legal documents such as court orders, booking documents, arrest records, incident records, files, and cases to identify information; Use discretion and sound judgment in the handling of restricted or sensitive and confidential information ensuring the security and confidentiality of restricted information; Assist in training as needed; give direction and guidance on specific assignments; and review and correct errors of others; and may testify in court.

EXAMPLES OF DUTIES:

  • Maintains confidential criminal records related to law enforcement activity; and operates, accesses, and queries multiple automated and manual criminal justice information systems and subsystems.
  • Performs warrant, subpoena, restraining order, criminal and traffic citation, felony and misdemeanor warrant, CLETS, NCIC and other criminal records processes.
  • Relays information by telephone or radio, on individuals and vehicles, to law enforcement officers in the field.
  • Reviews court and legal documents to verify that information is in accordance with applicable regulations, laws, and procedures.

EXAMPLES OF EXPERIENCE/EDUCATION/TRAINING:

Examples of ways to acquire the required knowledge and skills are:

Sheriff’s Records Specialist I: Two years of progressively responsible clerical experience of which one year was performing duties equivalent to the Monterey County class of Office Assistant III, in a position which provided exposure to heavy public contact, clerical processes and legal terminology; and completion of Peace Officer Standards & Training (P.O.S.T.) Basic Records Class.

Sheriff’s Records Specialist II: Two years of progressively responsible clerical experience of which one year was performing duties equivalent to the Monterey County class of Sheriff’s Records Specialist I; and completion of Peace Officer Standards & Training (P.O.S.T.) Basic Records Class.

ADDITIONAL INFORMATION:

Conditions of employment include, but are not limited to:

Required Conditions of Employment: Work flexible hours, shifts, weekends and holidays and be subject to holdover and callback duty; Provide a telephone number or means by which employee can be reached.

Background Review:  Must successfully pass a thorough background process which includes a polygraph examination or voice stress analysis.

Visit the Monterey County website to view the complete job description: http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/class-specifications

Benefits:

Monterey County offers an excellent benefits package.  To view the “J“ Unit Benefit Summary please visit our website.  This information is not legally binding, nor does it serve as a contract.  The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.

Notes:

Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.  If you are hired into this classification in a temporary position, your rate of pay will be hourly and you will not be eligible for the benefits listed in the summary. 

Application and Selection Procedures

Apply On-Line at https://www.governmentjobs.com/careers/montereycounty

Applications may also be obtained from and submitted to:

Monterey County Sheriff’s Office

Attn:  Human Resources

1414 Natividad Road

Salinas, CA  93906

Phone: (831) 755-3744 or (831) 755-3702          Fax: (831) 755-3828

The selection process is tentative and applicants will be notified if changes are made.

The competitive selection process includes submittal of required application materials. A complete application packet will include:

  • A completed County of Monterey employment application
  • Response to the supplemental questions

For a guaranteed review, all required materials must be received by Friday, February 15, 2019.  Applications received after February 15th will be screened on a monthly basis.  Applicants who fail to provide all required materials will not be considered.  Resumes, cover letters, letters of interest and other correspondence will not be accepted as a substitute for required application materials.  All required application materials will be competitively evaluated.  Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process.  To assess applicants’ possession of required qualifications, the process may include an oral examination, pre-exam exercises, performance exam, and/or written examination.  

Equal Opportunity

Monterey County is a drug free work place and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County provides reasonable accommodations for the disabled. If you believe you possess a disability that would require test accommodation, please call the Human Resources Analyst at (831) 755-3744.

Occupations

Data Processing, Database Administration, Law Enforcement