Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications Associate of Arts degree from an accredited college or university with major course work in accounting and two years experience in responsible accounting or bookkeeping work; or a Bachelor's degree with major course work in accounting, business or related field; or any equivalent combination of training and experience. Successful completion of a criminal history background investigation is required prior to employment. Evening and weekend work hours may be required. SKILLS TESTING REQUIRED This position requires a passing score on the following County's skills assessment test: Typing Test - 35 correct words per minute; Microsoft Excel, Microsoft Word, and Powerpoint with skills assessment with a minimum score of moderate knowledge. The assessment tests can be taken in person or online/remotely through the CareerSource North Central Florida. The applicant must contact CareerSource North Central Florida at (352) 955-2245 or email assessments@careersourcencfl.com to arrange testing. Passing scores must be received by the Human Resources Office via email at achr@alachuacounty.us no later than 5:00 p.m. on the Wednesday after the posting closes. CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. All scores are valid for a period of 2 years from the date of testing. Position Summary This is highly responsible work performing administrative and technical bookkeeping, accounting, and other administrative services operations. An employee in this class independently coordinates District-wide payroll and processes fiscal records, maintains books ledgers, journals, reviews fiscal documents and information, and prepares fiscal reports and assists in preparing and monitoring budget expenditures. Employee is required to perform job duties with professionalism, exercise discretion and maintain strict confidentiality in all matters, especially as task assignments and/or work environment expose employee directly, or indirectly to private data, protected health information, and employee and labor matters. Work is directed and reviewed by a higher level supervisor and by internal controls and periodic audits to ensure adherence to established policies and procedures. Examples of Duties ESSENTIAL JOB FUNCTIONS Prepares routine and special fiscal statements. Processes purchase requisitions and invoices, maintains related records and assists in controlling inventories. Responsible for the completion of specialized administration projects as needed and required by supervisor. Maintains ledgers, journals and bookkeeping records. Tracks statistical data and prepares weekly, monthly and annual reports. Analyzes department programs to ascertain cost on a cost-accounting basis. Audits incoming and outgoing paperwork concerning fiscal matters for errors and makes recommendations for correction. Prepares payrolls and maintains payroll records. Maintains petty cash and other funds, processes expenditures and reimbursement requests. Maintains travel authorization files and processes travel registrations according to established guidelines. Assembles or compiles data used in preparation of budgets. Assists in developing and installing accounting and bookkeeping methods and procedures. Communicates with all divisions concerning the procedures for handling and processing payroll data. Ensure patron compliance of all policies and procedures through effective communication and enforcement. Provides staff support and administrative analysis work in the development of collective bargaining proposals and agreements. Receives and records final performance review form and update records accordingly. Sends out individual reminder spreadsheets spreadsheets to each department at the beginning of each month as specified in personnel rules, and monitors performance evaluations up to completion. Coordinates physical and electronic filing of performance evaluations (Knowledge Lake). Calculates and records employee merit/pay increases. Coordinates with Administration Human Resources staff to ensure Personnel Action Form is completed in a timely manner. Maintains high collaboration with internal and external business partners, ensuring positive departmental and organizational branding, and customer relationships. Effectively and positively brands and represents the Library District in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation. Establishes and maintains effective, respectful and professional relationships with work colleagues, supervisors and managers. Performs related duties as required. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of the principles and practices of government accounting, budgeting and fiscal management. Knowledge of office practices, bookkeeping systems, and computerized record processing. Knowledge of word processing and spreadsheet software programs. Highly skilled in managing projects from concept to completion. Ability to analyze accounting problems and assist in recommending solutions. Ability to work independently from general instructions. Ability to prepare reports and express ideas clearly and concisely, orally and in writing. Ability to follow complex oral and written directions to prepare complex financial reports. Ability to operate calculator, adding machine, computer and other office equipment. Ability to establish and maintain effective working relationships with co-workers, supervisors, Library patrons and community members. Ability to prioritize and organize work and projects. Ability to learn, interpret and apply departmental and District-wide procedures. Ability to pay attention to detail. Ability to independently perform administrative tasks and manage multiple projects. Ability to exercise independent judgment to make sound decisions. Ability to perform research, compile and analyze data, and prepare reports of varying levels of complexity. Ability and willingness to maintain strict confidentiality when handling sensitive and protected information, and exercise discretion in all administrative matters. Ability and willingness to remain flexible and adapt to change as needed to improve department and organizational performance. Ability to manage time, resources and adhere to stringent timelines. Ability to communicate effectively, prepare, disseminate and present data in oral and written form. Ability to independently interpret, follow moderately complex oral and written Instructions. Ability to take initiative and assume accountability for task assignments. Ability to work under pressure and with frequent interruptions. Ability to prioritize, review and evaluate work. Ability to communicate effectively, both verbally and in writing. Ability to approach internal and external customer interactions with respect, compassion and diplomacy. Ability and willingness to effectively communicate to maintain effective working relationships to ensure department and organizational success. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; talk or hear. The employee is occasionally required to be mobile. The employee may be required to occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate. • FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee.For other benefits such as life insurance and health insurance click here. • HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Day Additional Christmas Holiday 3 Floating Holidays Pay periods are every two (2) weeks beginning at 12:01 a.m. Saturday through 12:00 midnight Friday. Payday is the second Friday following the end of a pay period.
Full-time
Minimum Qualifications Associate of Arts degree from an accredited college or university with major course work in accounting and two years experience in responsible accounting or bookkeeping work; or a Bachelor's degree with major course work in accounting, business or related field; or any equivalent combination of training and experience. Successful completion of a criminal history background investigation is required prior to employment. Evening and weekend work hours may be required. SKILLS TESTING REQUIRED This position requires a passing score on the following County's skills assessment test: Typing Test - 35 correct words per minute; Microsoft Excel, Microsoft Word, and Powerpoint with skills assessment with a minimum score of moderate knowledge. The assessment tests can be taken in person or online/remotely through the CareerSource North Central Florida. The applicant must contact CareerSource North Central Florida at (352) 955-2245 or email assessments@careersourcencfl.com to arrange testing. Passing scores must be received by the Human Resources Office via email at achr@alachuacounty.us no later than 5:00 p.m. on the Wednesday after the posting closes. CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. All scores are valid for a period of 2 years from the date of testing. Position Summary This is highly responsible work performing administrative and technical bookkeeping, accounting, and other administrative services operations. An employee in this class independently coordinates District-wide payroll and processes fiscal records, maintains books ledgers, journals, reviews fiscal documents and information, and prepares fiscal reports and assists in preparing and monitoring budget expenditures. Employee is required to perform job duties with professionalism, exercise discretion and maintain strict confidentiality in all matters, especially as task assignments and/or work environment expose employee directly, or indirectly to private data, protected health information, and employee and labor matters. Work is directed and reviewed by a higher level supervisor and by internal controls and periodic audits to ensure adherence to established policies and procedures. Examples of Duties ESSENTIAL JOB FUNCTIONS Prepares routine and special fiscal statements. Processes purchase requisitions and invoices, maintains related records and assists in controlling inventories. Responsible for the completion of specialized administration projects as needed and required by supervisor. Maintains ledgers, journals and bookkeeping records. Tracks statistical data and prepares weekly, monthly and annual reports. Analyzes department programs to ascertain cost on a cost-accounting basis. Audits incoming and outgoing paperwork concerning fiscal matters for errors and makes recommendations for correction. Prepares payrolls and maintains payroll records. Maintains petty cash and other funds, processes expenditures and reimbursement requests. Maintains travel authorization files and processes travel registrations according to established guidelines. Assembles or compiles data used in preparation of budgets. Assists in developing and installing accounting and bookkeeping methods and procedures. Communicates with all divisions concerning the procedures for handling and processing payroll data. Ensure patron compliance of all policies and procedures through effective communication and enforcement. Provides staff support and administrative analysis work in the development of collective bargaining proposals and agreements. Receives and records final performance review form and update records accordingly. Sends out individual reminder spreadsheets spreadsheets to each department at the beginning of each month as specified in personnel rules, and monitors performance evaluations up to completion. Coordinates physical and electronic filing of performance evaluations (Knowledge Lake). Calculates and records employee merit/pay increases. Coordinates with Administration Human Resources staff to ensure Personnel Action Form is completed in a timely manner. Maintains high collaboration with internal and external business partners, ensuring positive departmental and organizational branding, and customer relationships. Effectively and positively brands and represents the Library District in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation. Establishes and maintains effective, respectful and professional relationships with work colleagues, supervisors and managers. Performs related duties as required. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of the principles and practices of government accounting, budgeting and fiscal management. Knowledge of office practices, bookkeeping systems, and computerized record processing. Knowledge of word processing and spreadsheet software programs. Highly skilled in managing projects from concept to completion. Ability to analyze accounting problems and assist in recommending solutions. Ability to work independently from general instructions. Ability to prepare reports and express ideas clearly and concisely, orally and in writing. Ability to follow complex oral and written directions to prepare complex financial reports. Ability to operate calculator, adding machine, computer and other office equipment. Ability to establish and maintain effective working relationships with co-workers, supervisors, Library patrons and community members. Ability to prioritize and organize work and projects. Ability to learn, interpret and apply departmental and District-wide procedures. Ability to pay attention to detail. Ability to independently perform administrative tasks and manage multiple projects. Ability to exercise independent judgment to make sound decisions. Ability to perform research, compile and analyze data, and prepare reports of varying levels of complexity. Ability and willingness to maintain strict confidentiality when handling sensitive and protected information, and exercise discretion in all administrative matters. Ability and willingness to remain flexible and adapt to change as needed to improve department and organizational performance. Ability to manage time, resources and adhere to stringent timelines. Ability to communicate effectively, prepare, disseminate and present data in oral and written form. Ability to independently interpret, follow moderately complex oral and written Instructions. Ability to take initiative and assume accountability for task assignments. Ability to work under pressure and with frequent interruptions. Ability to prioritize, review and evaluate work. Ability to communicate effectively, both verbally and in writing. Ability to approach internal and external customer interactions with respect, compassion and diplomacy. Ability and willingness to effectively communicate to maintain effective working relationships to ensure department and organizational success. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; talk or hear. The employee is occasionally required to be mobile. The employee may be required to occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate. • FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee.For other benefits such as life insurance and health insurance click here. • HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Day Additional Christmas Holiday 3 Floating Holidays Pay periods are every two (2) weeks beginning at 12:01 a.m. Saturday through 12:00 midnight Friday. Payday is the second Friday following the end of a pay period.
Mind Share Partners (MSP) is a national nonprofit that is changing the culture of workplace mental health so that both employees and organizations can thrive. It does this for two reasons: to normalize what it looks like to have a mental health challenge at work--which is everyone at some point in their lives--and to address the workplace factors that can cause poor mental health for all employees/workers. MSP believes that if workplaces commit to reducing stigma, supporting their employees with mental health challenges, and addressing related workplace factors, they can drastically improve individual lives, company cultures, and workplace productivity.
MSP has been at the start of a growing movement to support mentally healthy workplaces and is poised to grow its impact with offerings that meet the increasingly complex needs of employers with customized workplace training, strategic advising, and implementation as well as its advocacy work. Over 50% of MSP’s revenue is from client services earned income, with the remainder from a range of philanthropic sources. As one of the only nonprofits exclusively focused on workplace mental health in an increasingly competitive space, MSP brings a unique mission and value proposition to this important work as both a trusted service provider and a movement builder. In close concert with the Board of Directors and the team, the CEO will guide the development of a newly refreshed vision to drive revenue growth and increased impact.
The next CEO will be an authentic storyteller, entrepreneurial visionary, exceptional fundraiser, and sales strategist who will drive the co-creation of MSP’s next iteration of a vision and strategic plan. They will demonstrate the ability to set clear priorities and goals, formulate and execute new revenue generation strategies, and stay agile to pivot in response to external conditions and impact data. The CEO will bring a nuanced, asset-based understanding of mental health as a spectrum, including an understanding of the intersectionality with DEIBJ concepts and the experiences of people with marginalized identities. They will be able to speak personally and openly about their own mental health experience and inspire others to support the organization and the movement. They will bring exceptional communications skills, sales and fundraising expertise, team management and leadership, and an entrepreneurial mindset to the work of elevating MSP’s mission and nurturing connectivity and culture among the team and stakeholders.
HISTORY AND VALUES
Mind Share Partners grew out of the idea that both employees and organizations should and could thrive in working relationships. Founder Kelly Greenwood knew that mental health is integral to the future of work as well as to diversity, equity, and inclusion. Old systems, practices, and styles that were negatively impacting employee mental health needed to be reevaluated in an effort to improve the future of work and DEIBJ in our country. Since 2020, workplace mental health has moved from a nice-to-have to a must-have, but few workplaces know how to execute well in this area. The pandemic’s lasting effects, racial reckoning, the political divide, and other factors created an unprecedented awareness of the mental health challenges and has normalized the conversation. MSP seeks to eliminate stigma and create more mentally healthy workplaces. MSP tripled its impact during 2020 and is seeking significant growth this year and beyond.
OPPORTUNITIES AND EXPECTATIONS FOR THE CEO
The CEO will be a seasoned executive leader (10+ years in a senior leadership role) who can passionately and authentically speak to current challenges in workplace mental health, the demands that C-Suite leadership and employees are facing to create and sustain supportive environments, and advocate for practical solutions. In collaboration with the Board and team, the CEO will create a 3–5-year strategic plan to grow and position MSP in an increasingly competitive client services landscape of well-resourced for-profit market players. Essential to success will be: (1) networks and relationships to drive business opportunity in client services and with new major donors, (2) examination and evolution of the client services portfolio to drive growth and maximize earned revenue, and (3) capacity and skill to drive thought leadership, movement building, and communications activities to support strategic growth and impact.
Revenue Generation: Fundraising & Sales The CEO will demonstrate skill in fundraising and resource development, including securing major gifts from high-net-worth individuals, foundation grants, corporate sponsorships, and the like to fuel growth. A core responsibility of the CEO will also be to drive sales and effective market positioning for the client services work. In addition to bringing networks and relationships for potential new work, they will build on a unique mission identity as a nonprofit and support development of new offerings that meet the moment for companies looking for tailored, flexible tools and strategies to measurably improve workplace mental health.
Movement Building The CEO will be an impactful spokesperson who can speak personally to the importance of mentally healthy workplaces across a range of external stakeholders including historically underrepresented communities, cross-sector thought leaders, advocates, and other strategic partners and influencers such as national press/media, nonprofits, companies, and coalitions – to share and build support for MSP’s vision and mission. In close partnership with the marketing and communications team the CEO will support strategic communications and movement building activities including building a social media presence focused on workplace mental health that will engage and grow an audience of followers, bylined articles, and other published contributions.
People Management & Culture Development MSP’s passionate team is the heart of the organization. Throughout the COVID pandemic, racial reckoning, national and global challenges, and internal organizational change, the team has tirelessly pushed to think differently about the changing and increased needs of MSP and its offerings. Aligned with MSP’s mission and vision, the CEO will build and nurture honest, authentic, and accountable relationships. They will embody and actualize an organization-wide commitment to listening to, working with, and learning from internal and external partners. The CEO will be a people-centered leader and strong manager with experience in hiring, coaching, and resourcing managers in a values-driven environment as well as implementing effective performance management practices to facilitate the team’s growth and success.
The CEO will support the development and growth of the team and a healthy organizational culture. Specifically, continued development and measurable progress on DEIBJ integration is critical, such that both MSP’s culture and its programmatic work reflects the organization’s collective understanding of intersectionality and centers the experiences and needs of people with marginalized identities. They will work to foster a culture that values equity, transparency, trust, clear communication, and collaboration across MSP while maintaining a healthy, flexible, and caring culture.
Financial Management & Stewardship In partnership with the senior leadership team, the CEO will lead and nurture a deeply committed team of 14 and bring strong business and financial acumen to manage an operating budget of $2 million and will advance effective business operations. This includes aligning growth with mission, planning for sustainability, and advancing internal policies and practices that reflect the organization’s core values.
Board Relations & Governance The CEO will partner with the Board to ensure transparency and accountability in organizational governance, financial health, and compliance, and identify current and future leadership needs. The CEO will also leverage the experience, relationships, and wisdom of the board to mobilize and motivate champions for the movement.
DESIRED EXPERIENCE AND QUALIFICATIONS
While no one candidate will embody all the qualifications enumerated below, the ideal candidate will possess many of the following professional and personal abilities, attributes, and experiences:
Personal Connection to Mental Health
A personal mental health story that can be told from the “I-voice”/personal lived experience (rather than from a friend or family perspective) and made broadly relevant and engaging, as well as shared in an authentic and vulnerable way.
Understanding of mental health as a broad spectrum of experiences in a strengths-based frame, both inextricable and intersectional to personal identity and lived experiences. Demonstrated depth of understanding of relevant fields and spaces, such as workplace mental health, human resources, learning and development, and diversity, equity, inclusion, belonging, and justice (DEIBJ).
Revenue Generator
Experience and orientation toward other types of revenue generation. Background in client services, sales, and/or earned income revenue strategies, including market positioning, services business development, and connecting with senior leaders around MSP’s unique value proposition.
Strategic fundraising orientation to effectively nurture, build, and sustain relationships with mission aligned donors as well as experience raising significant investments from public and private sources, including high net worth individuals, companies, corporate sponsorships, and foundations.
Inspiring Thought Leader
Experience with thought leadership, advocacy, and external relations via writing and speaking, building strategic partnerships, and establishing effective messaging and organizational voice.
Powerful communicator in writing, one on one, in small group settings, and with large audiences. Ability to authentically share the mission of MSP that draws in others. A natural brand-builder, connector, and networker to help expand the MSP network and motivate others. Models humility, vulnerability (especially around mental health) and authenticity.
Strategist and Scaler
Entrepreneurial and audacious spirit with demonstrated organizational, financial, and operational management expertise of a similarly sized or larger organization. Experience with scaling organizations is highly desirable.
Proven experience developing strategic plans, operationalizing effective planning processes, and implementing action steps that align programs and resources with mission and values.
Capacity to take multiple pieces of data, identify trends, risks and opportunities and make strategic recommendations for a path forward.
Team Culture Builder
Collaborative and compassionate leadership mindset, an openness to shared leadership with the Board and team, as well as an effective internal management style with both individuals and teams that breaks down silos and fosters mutual learning and cross team collaboration. A record of bringing a holistic lens to leadership regarding race, socioeconomic status, gender, sexuality, religion, nationality, and other identities impacted by equity barriers.
Strong relationship-building skills and a genuine interest in listening to and learning from others. Ability to establish trust, engage partners, as well as act with intentionality and accountability.
Empathy, emotional intelligence, and expertise in change management to guide and further cultivate a values-centered, positive, supportive, and transparent work environment.
The Basics
Ability and willingness to travel as needed for MSP meetings, fundraising events, conferences, and speaking engagements.
Combination of educational, professional, and lived experience aligned with MSP’s mission and values.
This full-time, exempt role can be based anywhere in the United States; MSP has a nationally distributed and fully remote team.
COMPENSATION, BENEFITS, AND LOCATION
MSP seeks to live its vision of a mentally healthy and inclusive workplace and below are just some examples of what that looks like in practice:
PTO (Paid Time Off) : Four weeks of PTO and 12 paid holidays plus an office shutdown the week prior to New Year’s—more importantly, MSP encourages team members to completely sign off from work when they are on vacation and at the end of their workdays.
Flexibility : MSP has always been a nationally distributed team that puts employees first with flexible work practices. Team members connect often and convene in person for two in-person retreats each year and when necessary.
Benefits : MSP has strong medical (including mental health), dental, and vision benefits, life insurance, a 401k with 2% matching, professional development funds, and a stipend to set up a home office.
Culture : The MSP team is made up of good humans who strive for excellence with balance—they recognize the whole person at work.
The location of this role is flexible within the United States as it is a remote position. The salary for this role will be $220,000.
TO APPLY
More information about Mind Share Partners may be found at: www.mindsharepartners.org
This search is being led with support from the national executive search firm NPAG . We invite interested candidates to submit a cover letter that includes: (1) what draws you personally to care about the mission of Mind Share Partners, and (2) a brief outline of your qualifications and relevant professional and lived experiences, along with a resume or CV via NPAG’s website .
Mind Share Partners’ Hiring Values We look at the whole picture : We recognize that neither job descriptions nor people are perfect. If you think you can be successful in this role but don’t meet every listed qualification, we encourage you to apply—we’d love to get to know you and see what you have to offer. We look for “culture adds” not “culture fits.” We want people who push our thinking and who bring a unique perspective to our work.
We seek to build an inclusive team : Mental health is a new frontier of DEIBJ and an intersectional issue that affects groups differently. At Mind Share Partners, we seek to reflect this in our team. We are an equal opportunity employer deeply committed to building an inclusive team with diverse perspectives and experiences from a range of backgrounds and cultures. We actively seek out identities, experiences, and perspectives that we don’t have represented on our team and do not discriminate based on race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. We strongly encourage people from underrepresented communities within the workplace mental health space to apply.
Full Time
Mind Share Partners (MSP) is a national nonprofit that is changing the culture of workplace mental health so that both employees and organizations can thrive. It does this for two reasons: to normalize what it looks like to have a mental health challenge at work--which is everyone at some point in their lives--and to address the workplace factors that can cause poor mental health for all employees/workers. MSP believes that if workplaces commit to reducing stigma, supporting their employees with mental health challenges, and addressing related workplace factors, they can drastically improve individual lives, company cultures, and workplace productivity.
MSP has been at the start of a growing movement to support mentally healthy workplaces and is poised to grow its impact with offerings that meet the increasingly complex needs of employers with customized workplace training, strategic advising, and implementation as well as its advocacy work. Over 50% of MSP’s revenue is from client services earned income, with the remainder from a range of philanthropic sources. As one of the only nonprofits exclusively focused on workplace mental health in an increasingly competitive space, MSP brings a unique mission and value proposition to this important work as both a trusted service provider and a movement builder. In close concert with the Board of Directors and the team, the CEO will guide the development of a newly refreshed vision to drive revenue growth and increased impact.
The next CEO will be an authentic storyteller, entrepreneurial visionary, exceptional fundraiser, and sales strategist who will drive the co-creation of MSP’s next iteration of a vision and strategic plan. They will demonstrate the ability to set clear priorities and goals, formulate and execute new revenue generation strategies, and stay agile to pivot in response to external conditions and impact data. The CEO will bring a nuanced, asset-based understanding of mental health as a spectrum, including an understanding of the intersectionality with DEIBJ concepts and the experiences of people with marginalized identities. They will be able to speak personally and openly about their own mental health experience and inspire others to support the organization and the movement. They will bring exceptional communications skills, sales and fundraising expertise, team management and leadership, and an entrepreneurial mindset to the work of elevating MSP’s mission and nurturing connectivity and culture among the team and stakeholders.
HISTORY AND VALUES
Mind Share Partners grew out of the idea that both employees and organizations should and could thrive in working relationships. Founder Kelly Greenwood knew that mental health is integral to the future of work as well as to diversity, equity, and inclusion. Old systems, practices, and styles that were negatively impacting employee mental health needed to be reevaluated in an effort to improve the future of work and DEIBJ in our country. Since 2020, workplace mental health has moved from a nice-to-have to a must-have, but few workplaces know how to execute well in this area. The pandemic’s lasting effects, racial reckoning, the political divide, and other factors created an unprecedented awareness of the mental health challenges and has normalized the conversation. MSP seeks to eliminate stigma and create more mentally healthy workplaces. MSP tripled its impact during 2020 and is seeking significant growth this year and beyond.
OPPORTUNITIES AND EXPECTATIONS FOR THE CEO
The CEO will be a seasoned executive leader (10+ years in a senior leadership role) who can passionately and authentically speak to current challenges in workplace mental health, the demands that C-Suite leadership and employees are facing to create and sustain supportive environments, and advocate for practical solutions. In collaboration with the Board and team, the CEO will create a 3–5-year strategic plan to grow and position MSP in an increasingly competitive client services landscape of well-resourced for-profit market players. Essential to success will be: (1) networks and relationships to drive business opportunity in client services and with new major donors, (2) examination and evolution of the client services portfolio to drive growth and maximize earned revenue, and (3) capacity and skill to drive thought leadership, movement building, and communications activities to support strategic growth and impact.
Revenue Generation: Fundraising & Sales The CEO will demonstrate skill in fundraising and resource development, including securing major gifts from high-net-worth individuals, foundation grants, corporate sponsorships, and the like to fuel growth. A core responsibility of the CEO will also be to drive sales and effective market positioning for the client services work. In addition to bringing networks and relationships for potential new work, they will build on a unique mission identity as a nonprofit and support development of new offerings that meet the moment for companies looking for tailored, flexible tools and strategies to measurably improve workplace mental health.
Movement Building The CEO will be an impactful spokesperson who can speak personally to the importance of mentally healthy workplaces across a range of external stakeholders including historically underrepresented communities, cross-sector thought leaders, advocates, and other strategic partners and influencers such as national press/media, nonprofits, companies, and coalitions – to share and build support for MSP’s vision and mission. In close partnership with the marketing and communications team the CEO will support strategic communications and movement building activities including building a social media presence focused on workplace mental health that will engage and grow an audience of followers, bylined articles, and other published contributions.
People Management & Culture Development MSP’s passionate team is the heart of the organization. Throughout the COVID pandemic, racial reckoning, national and global challenges, and internal organizational change, the team has tirelessly pushed to think differently about the changing and increased needs of MSP and its offerings. Aligned with MSP’s mission and vision, the CEO will build and nurture honest, authentic, and accountable relationships. They will embody and actualize an organization-wide commitment to listening to, working with, and learning from internal and external partners. The CEO will be a people-centered leader and strong manager with experience in hiring, coaching, and resourcing managers in a values-driven environment as well as implementing effective performance management practices to facilitate the team’s growth and success.
The CEO will support the development and growth of the team and a healthy organizational culture. Specifically, continued development and measurable progress on DEIBJ integration is critical, such that both MSP’s culture and its programmatic work reflects the organization’s collective understanding of intersectionality and centers the experiences and needs of people with marginalized identities. They will work to foster a culture that values equity, transparency, trust, clear communication, and collaboration across MSP while maintaining a healthy, flexible, and caring culture.
Financial Management & Stewardship In partnership with the senior leadership team, the CEO will lead and nurture a deeply committed team of 14 and bring strong business and financial acumen to manage an operating budget of $2 million and will advance effective business operations. This includes aligning growth with mission, planning for sustainability, and advancing internal policies and practices that reflect the organization’s core values.
Board Relations & Governance The CEO will partner with the Board to ensure transparency and accountability in organizational governance, financial health, and compliance, and identify current and future leadership needs. The CEO will also leverage the experience, relationships, and wisdom of the board to mobilize and motivate champions for the movement.
DESIRED EXPERIENCE AND QUALIFICATIONS
While no one candidate will embody all the qualifications enumerated below, the ideal candidate will possess many of the following professional and personal abilities, attributes, and experiences:
Personal Connection to Mental Health
A personal mental health story that can be told from the “I-voice”/personal lived experience (rather than from a friend or family perspective) and made broadly relevant and engaging, as well as shared in an authentic and vulnerable way.
Understanding of mental health as a broad spectrum of experiences in a strengths-based frame, both inextricable and intersectional to personal identity and lived experiences. Demonstrated depth of understanding of relevant fields and spaces, such as workplace mental health, human resources, learning and development, and diversity, equity, inclusion, belonging, and justice (DEIBJ).
Revenue Generator
Experience and orientation toward other types of revenue generation. Background in client services, sales, and/or earned income revenue strategies, including market positioning, services business development, and connecting with senior leaders around MSP’s unique value proposition.
Strategic fundraising orientation to effectively nurture, build, and sustain relationships with mission aligned donors as well as experience raising significant investments from public and private sources, including high net worth individuals, companies, corporate sponsorships, and foundations.
Inspiring Thought Leader
Experience with thought leadership, advocacy, and external relations via writing and speaking, building strategic partnerships, and establishing effective messaging and organizational voice.
Powerful communicator in writing, one on one, in small group settings, and with large audiences. Ability to authentically share the mission of MSP that draws in others. A natural brand-builder, connector, and networker to help expand the MSP network and motivate others. Models humility, vulnerability (especially around mental health) and authenticity.
Strategist and Scaler
Entrepreneurial and audacious spirit with demonstrated organizational, financial, and operational management expertise of a similarly sized or larger organization. Experience with scaling organizations is highly desirable.
Proven experience developing strategic plans, operationalizing effective planning processes, and implementing action steps that align programs and resources with mission and values.
Capacity to take multiple pieces of data, identify trends, risks and opportunities and make strategic recommendations for a path forward.
Team Culture Builder
Collaborative and compassionate leadership mindset, an openness to shared leadership with the Board and team, as well as an effective internal management style with both individuals and teams that breaks down silos and fosters mutual learning and cross team collaboration. A record of bringing a holistic lens to leadership regarding race, socioeconomic status, gender, sexuality, religion, nationality, and other identities impacted by equity barriers.
Strong relationship-building skills and a genuine interest in listening to and learning from others. Ability to establish trust, engage partners, as well as act with intentionality and accountability.
Empathy, emotional intelligence, and expertise in change management to guide and further cultivate a values-centered, positive, supportive, and transparent work environment.
The Basics
Ability and willingness to travel as needed for MSP meetings, fundraising events, conferences, and speaking engagements.
Combination of educational, professional, and lived experience aligned with MSP’s mission and values.
This full-time, exempt role can be based anywhere in the United States; MSP has a nationally distributed and fully remote team.
COMPENSATION, BENEFITS, AND LOCATION
MSP seeks to live its vision of a mentally healthy and inclusive workplace and below are just some examples of what that looks like in practice:
PTO (Paid Time Off) : Four weeks of PTO and 12 paid holidays plus an office shutdown the week prior to New Year’s—more importantly, MSP encourages team members to completely sign off from work when they are on vacation and at the end of their workdays.
Flexibility : MSP has always been a nationally distributed team that puts employees first with flexible work practices. Team members connect often and convene in person for two in-person retreats each year and when necessary.
Benefits : MSP has strong medical (including mental health), dental, and vision benefits, life insurance, a 401k with 2% matching, professional development funds, and a stipend to set up a home office.
Culture : The MSP team is made up of good humans who strive for excellence with balance—they recognize the whole person at work.
The location of this role is flexible within the United States as it is a remote position. The salary for this role will be $220,000.
TO APPLY
More information about Mind Share Partners may be found at: www.mindsharepartners.org
This search is being led with support from the national executive search firm NPAG . We invite interested candidates to submit a cover letter that includes: (1) what draws you personally to care about the mission of Mind Share Partners, and (2) a brief outline of your qualifications and relevant professional and lived experiences, along with a resume or CV via NPAG’s website .
Mind Share Partners’ Hiring Values We look at the whole picture : We recognize that neither job descriptions nor people are perfect. If you think you can be successful in this role but don’t meet every listed qualification, we encourage you to apply—we’d love to get to know you and see what you have to offer. We look for “culture adds” not “culture fits.” We want people who push our thinking and who bring a unique perspective to our work.
We seek to build an inclusive team : Mental health is a new frontier of DEIBJ and an intersectional issue that affects groups differently. At Mind Share Partners, we seek to reflect this in our team. We are an equal opportunity employer deeply committed to building an inclusive team with diverse perspectives and experiences from a range of backgrounds and cultures. We actively seek out identities, experiences, and perspectives that we don’t have represented on our team and do not discriminate based on race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. We strongly encourage people from underrepresented communities within the workplace mental health space to apply.
Annual Salary Range: $112,528.72 - $174,419.51 First Review of Applications: April 5, 2024 Expected Start Date: June 2024
Role The Manager of Contracts & Procurement Services, Operations and Administration oversees the delivery of comprehensive, agency-wide procurement services while ensuring adherence to related agency, state, and federal regulations and laws. This position develops and administers contracts and procurement policies, programs, and activities, directly supervises Senior-level employees, and oversees a team of about 12 employees.
This role will be focused on procurement and programs that support SANDAG’s overall operations and administration. This includes oversight of contracts and procurements that fall into the areas of Professional Services (Non-A&E/CM), Facilities & Operations, Technology, Grants, and Revenue. In addition, this position will be responsible for critical program areas that are required to keep the agency and team operations strong and modernized including contract administration activities, Micro-purchase program oversight, insurance compliance, award reporting, audit and Public Records Act request support, and administration of the contract and purchasing modules within the Enterprise Resource Planning (ERP) system.
Typical Qualifications
The minimum education, training, and experience qualifications include a bachelor’s degree with major course work in public administration, business administration, finance, law, or a related field.
At least seven years of recent, increasingly responsible, professional contracts and procurement experience, including two years of supervisory experience. An advanced degree and/or a Certified Purchasing Manager (CPM) and/or Certified Professional Contracts Manager (CPCM) designation are desirable.
Demonstrated experience supervising and mentoring professional and technical level employees; experience providing administrative and professional leadership and direction for assigned programs.
Demonstrated experience preparing and reviewing various solicitation documents such as Requests for Qualifications (RFQs), Requests for Proposals (RFPs), Invitation for Bids (IFBs) for small, informal, and formal procurements, including Multiple Award On-Call Contracts, Job Order Contracts (JOCs), task orders, amendments, and purchase orders; knowledge of Design-Build (D/B) and Construction Manager General Contractor (CM/GC) contracts are desirable.
Demonstrated knowledge of rules, regulations, and laws related to public agency contracts such as the Brooks Act and Buy America; demonstrated knowledge of sources of funding for regional transportation projects; demonstrated ability to apply and incorporate funding agency requirements into the contracting process.
Benefits SANDAG offers comprehensive benefits, to include health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Additionally, SANDAG offers the following:
Hybrid work schedule (Monday/Wednesday teleworking; Tuesday, Thursday/Friday in office)
9/80 flexible work schedule (every other Monday off)
Pay-for-performance merit increases
CalPERS pension plan with employer and employee contributions
Excellent health insurance options for employees and their eligible dependents
Free dental and vision insurance for employees and their eligible dependents
Education Assistance of up to $5,250 a year for regular employees
Free transit pass for use throughout the San Diego region, bus, Rapid Express, Trolley, and COASTER
Paid time off including 12 paid holidays, 2 floating holiday days, generous paid time off (PTO) per year, depending on length of service
Call (619) 699-1900 or visit https://www.governmentjobs.com/careers/sandag ? for information. First review April 5, 2024. EOE.
Full Time
Annual Salary Range: $112,528.72 - $174,419.51 First Review of Applications: April 5, 2024 Expected Start Date: June 2024
Role The Manager of Contracts & Procurement Services, Operations and Administration oversees the delivery of comprehensive, agency-wide procurement services while ensuring adherence to related agency, state, and federal regulations and laws. This position develops and administers contracts and procurement policies, programs, and activities, directly supervises Senior-level employees, and oversees a team of about 12 employees.
This role will be focused on procurement and programs that support SANDAG’s overall operations and administration. This includes oversight of contracts and procurements that fall into the areas of Professional Services (Non-A&E/CM), Facilities & Operations, Technology, Grants, and Revenue. In addition, this position will be responsible for critical program areas that are required to keep the agency and team operations strong and modernized including contract administration activities, Micro-purchase program oversight, insurance compliance, award reporting, audit and Public Records Act request support, and administration of the contract and purchasing modules within the Enterprise Resource Planning (ERP) system.
Typical Qualifications
The minimum education, training, and experience qualifications include a bachelor’s degree with major course work in public administration, business administration, finance, law, or a related field.
At least seven years of recent, increasingly responsible, professional contracts and procurement experience, including two years of supervisory experience. An advanced degree and/or a Certified Purchasing Manager (CPM) and/or Certified Professional Contracts Manager (CPCM) designation are desirable.
Demonstrated experience supervising and mentoring professional and technical level employees; experience providing administrative and professional leadership and direction for assigned programs.
Demonstrated experience preparing and reviewing various solicitation documents such as Requests for Qualifications (RFQs), Requests for Proposals (RFPs), Invitation for Bids (IFBs) for small, informal, and formal procurements, including Multiple Award On-Call Contracts, Job Order Contracts (JOCs), task orders, amendments, and purchase orders; knowledge of Design-Build (D/B) and Construction Manager General Contractor (CM/GC) contracts are desirable.
Demonstrated knowledge of rules, regulations, and laws related to public agency contracts such as the Brooks Act and Buy America; demonstrated knowledge of sources of funding for regional transportation projects; demonstrated ability to apply and incorporate funding agency requirements into the contracting process.
Benefits SANDAG offers comprehensive benefits, to include health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Additionally, SANDAG offers the following:
Hybrid work schedule (Monday/Wednesday teleworking; Tuesday, Thursday/Friday in office)
9/80 flexible work schedule (every other Monday off)
Pay-for-performance merit increases
CalPERS pension plan with employer and employee contributions
Excellent health insurance options for employees and their eligible dependents
Free dental and vision insurance for employees and their eligible dependents
Education Assistance of up to $5,250 a year for regular employees
Free transit pass for use throughout the San Diego region, bus, Rapid Express, Trolley, and COASTER
Paid time off including 12 paid holidays, 2 floating holiday days, generous paid time off (PTO) per year, depending on length of service
Call (619) 699-1900 or visit https://www.governmentjobs.com/careers/sandag ? for information. First review April 5, 2024. EOE.
Annual Salary Range: $112,528.72 - $174,419.51 First Review of Applications: April 5, 2024 Expected Start Date: June 2024
Role The Manager of Contracts & Procurement Services, Capital Projects oversees the delivery of comprehensive, agency-wide procurement services while ensuring adherence to related agency, state, and federal regulations and laws. This position develops and administers contracts and procurement policies, programs, and activities, directly supervises Senior-level employees, and oversees a team of about 12 employees.
This role will be focused on procurement and programs that support SANDAG’s delivery of capital projects. This includes oversight of contracts and procurements that fall into the areas of Design and Construction Management, Construction, Alternate Delivery Methods, Real Estate, P-3, and Environmental. In addition, this position will be responsible for critical program areas that are required to keep the agency and team operations strong and modernized including team resource (templates, forms, SharePoint site) management, vendor portal administration, DBE oversight, and team training.
Typical Qualifications
The minimum education, training, and experience qualifications include a bachelor’s degree with major course work in public administration, business administration, finance, law, or a related field.
Seven years of recent, increasingly responsible, professional contracts and procurement experience, including two years of supervisory experience. An advanced degree and/or a Certified Purchasing Manager (CPM) and/or Certified Professional Contracts Manager (CPCM) designation are desirable.
Demonstrated experience supervising and mentoring professional and technical level employees; experience providing administrative and professional leadership and direction for assigned programs.
Demonstrated knowledge of the principles, practices, and current trends related to a comprehensive contracts and procurement program, particularly in the areas of professional services contracts, goods, technology, Architectural and Engineering services, and construction.
Demonstrated knowledge of rules, regulations, and laws related to public agency contracts such as the Brooks Act and Buy America; demonstrated knowledge of sources of funding for regional transportation projects; demonstrated ability to apply and incorporate funding agency requirements into the contracting process.
Benefits
SANDAG offers comprehensive benefits, to include health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Additionally, SANDAG offers the following:
Hybrid work schedule (Monday/Wednesday teleworking; Tuesday, Thursday/Friday in office)
9/80 flexible work schedule (every other Monday off)
Pay-for-performance merit increases
CalPERS pension plan with employer and employee contributions
Excellent health insurance options for employees and their eligible dependents
Free dental and vision insurance for employees and their eligible dependents
Education Assistance of up to $5,250 a year for regular employees
Free transit pass for use throughout the San Diego region, bus, Rapid Express, Trolley, and COASTER
Paid time off including 12 paid holidays, 2 floating holiday days, generous paid time off (PTO) per year, depending on length of service
Call (619) 699-1900 or visit https://www.governmentjobs.com/careers/sandag ? for information. First review April 5, 2024. EOE.
Full Time
Annual Salary Range: $112,528.72 - $174,419.51 First Review of Applications: April 5, 2024 Expected Start Date: June 2024
Role The Manager of Contracts & Procurement Services, Capital Projects oversees the delivery of comprehensive, agency-wide procurement services while ensuring adherence to related agency, state, and federal regulations and laws. This position develops and administers contracts and procurement policies, programs, and activities, directly supervises Senior-level employees, and oversees a team of about 12 employees.
This role will be focused on procurement and programs that support SANDAG’s delivery of capital projects. This includes oversight of contracts and procurements that fall into the areas of Design and Construction Management, Construction, Alternate Delivery Methods, Real Estate, P-3, and Environmental. In addition, this position will be responsible for critical program areas that are required to keep the agency and team operations strong and modernized including team resource (templates, forms, SharePoint site) management, vendor portal administration, DBE oversight, and team training.
Typical Qualifications
The minimum education, training, and experience qualifications include a bachelor’s degree with major course work in public administration, business administration, finance, law, or a related field.
Seven years of recent, increasingly responsible, professional contracts and procurement experience, including two years of supervisory experience. An advanced degree and/or a Certified Purchasing Manager (CPM) and/or Certified Professional Contracts Manager (CPCM) designation are desirable.
Demonstrated experience supervising and mentoring professional and technical level employees; experience providing administrative and professional leadership and direction for assigned programs.
Demonstrated knowledge of the principles, practices, and current trends related to a comprehensive contracts and procurement program, particularly in the areas of professional services contracts, goods, technology, Architectural and Engineering services, and construction.
Demonstrated knowledge of rules, regulations, and laws related to public agency contracts such as the Brooks Act and Buy America; demonstrated knowledge of sources of funding for regional transportation projects; demonstrated ability to apply and incorporate funding agency requirements into the contracting process.
Benefits
SANDAG offers comprehensive benefits, to include health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Additionally, SANDAG offers the following:
Hybrid work schedule (Monday/Wednesday teleworking; Tuesday, Thursday/Friday in office)
9/80 flexible work schedule (every other Monday off)
Pay-for-performance merit increases
CalPERS pension plan with employer and employee contributions
Excellent health insurance options for employees and their eligible dependents
Free dental and vision insurance for employees and their eligible dependents
Education Assistance of up to $5,250 a year for regular employees
Free transit pass for use throughout the San Diego region, bus, Rapid Express, Trolley, and COASTER
Paid time off including 12 paid holidays, 2 floating holiday days, generous paid time off (PTO) per year, depending on length of service
Call (619) 699-1900 or visit https://www.governmentjobs.com/careers/sandag ? for information. First review April 5, 2024. EOE.
ABOUT THE ORGANIZATION:
Commonpoint Queens is a multifaceted community center dedicated to sustaining and enhancing the quality of individual, family and communal life throughout Queens, offering services to people of all ages, ability levels, stages of life and backgrounds. They strive to meet the evolving needs of their community of over 77,000 members ranging from providing in-school and after-school programs, professional and career development, assistance with food insecurity, legal services, financial counseling, mental health services, senior classes, dementia care programs, and tax preparation assistance to name a few. Commonpoint Queens has grown tremendously in the last five years and now has a budget of about $70 MM, a mission-driven staff of 3,000 and close to 70 sites in the five boroughs (although mainly concentrated in Queens).
ABOUT THE OPPORTUNITY:
Within our holistic, strength-focused, and family-supported practice framework, the Chief Financial Officer (CFO) will report to the President and Chief Executive Officer (CEO) and manage a team of roughly 15. The CFO has primary responsibility for overseeing and directing fiscal strategy, financial management, accounting, compliance, and investment activities in support of the goals and mission of Commonpoint Queens.
The successful candidate will partner with the senior leadership and the Board of Directors to develop strategies that support organizational growth, financial stability, and agency impact goals. The CFO also seeks ways to continuously improve the finance department to align with organizational values and expand community investment opportunities. The CFO ensures compliance with relevant laws and contractual requirements and manages organizational risks and liabilities.
Key responsibilities include:
Financial Oversight and Management
Develop credibility for the agency’s financial operations by providing practical, timely, and accurate analysis of budgets, financial reports, cash management, and financial trends and by effectively managing solutions to agency challenges to assist the CEO, the Board, and others on the Leadership Team in leading the organization and fulfilling the mission.
Oversee the comptroller and accounting department to ensure timely completion of monthly general ledger management and accounting close, e.g., accruals, deferred revenue, sub-ledger reconciliation and other monthly closing procedures.
Lead and manage the different branches of the accounting department to ensure accurate and timely budget reporting and financial projections.
Supervise, train, and develop the management of Accounts Receivable, Accounts Payable, Contracts Management, and Payroll.
Maintain all banking relationships and initiate strategies to strengthen cash position.
Collaborate with the accounting department to leverage financial software to ensure the precision of information, facilitate informed decision-making and guide the formulation of effective policies.
Financial Analysis, Strategy, and Budgeting
Spearhead financial growth strategies that respond to the dynamic landscape of Commonpoint Queens. Provide strategic financial input and leadership on issues affecting the organization and its mission, values, and programs.
Establish budget and forecast preparation guidelines and prepare the annual budget in collaboration with the CEO, Senior Leaders, and the Board of Directors.
Drive strategy around continually improving the budgeting process by educating department directors and managers on financial issues impacting department budgets.
Develop a reliable cash flow projection process and reporting mechanism with a minimum cash threshold to meet operating needs.
Engage and play a leadership role in the Board Finance and Investment Committees to develop short, and long-term financial plans and projections.
Compliance and Internal Controls
Oversee the agency audit process and manage the relationship with external auditors. Ensure smooth processes for contract audits.
Monitor compliance with grant record-keeping and billing requirements in alignment with local, state, and federal guidelines, including an annual A-133.
Oversee the finance department’s grants management division to ensure that grants are tracked and matched with corresponding expenses within the accounting system.
ABOUT THE SUCCESSFUL CANDIDATE:
The ideal CFO will be forward-thinking, people-focused, and strategic about financial management and budgeting, community building, team development, and urban engagement. The successful candidate will be a highly credible and accomplished financial strategist, leader and manager, committed to the mission, vision, and values of Commonpoint Queens and energized by its impact in the community.
Qualifications:
Minimum of 15 years senior level financial experience in the nonprofit sector and/or equivalent business experience, with at least 10 years in a senior management position.
A strong track record of understanding and managing government contracts, including regulatory compliance, negotiation, and change management.
Possess strong analytical skills and have a data-driven approach; adept at informing, creating, and managing budgets.
Demonstrated success leveraging exceptional strategic thinking and creative problem-solving skills to improve systems and processes, navigate complexity, overcome challenges, and achieve impact. Strong systems skills required.
Ability to balance the demands of big-picture strategy with day-to-day orientation to details.
Record of accomplishments building and leading effective teams and coaching/developing others to maximize their potential.
A high EQ, and a capacity for embracing change, fostering a team culture that is adaptable, and skillfully guiding individuals through transitions with a reassuring and steady leadership approach.
Clear and effective communicator with extensive experience presenting to executives and boards.
Approachable with strong interpersonal skills and ability to work effectively with a wide variety of people; ability to inspire trust and motivate staff.
Experience intentionally using financial software to produce timely and accurate data.
High standard of ethics, integrity, respect, and humility.
The incoming CFO will bring the following professional and personal attributes to Commonpoint Queens:
Not-for-profit experience: You’ve worked in a not-for-profit agency, understand regulatory compliance expectations of public funding (Federal, State and City-level) and understand some of the unique challenges and opportunities that come with the territory.
Strategic and financial expertise : You will bring experience, insight and a data-driven approach to the executive and board meetings. This insight will provide you with the ability to creatively problem-solve, make decisions, and implement changes quickly and soundly.
Growth and innovation : You will be energized by the potential for compelling opportunities and tackling new problems through programs. You will have the ability to evaluate long-term budgetary strategic direction, help develop strategy, and build the team to execute on it. You also thrive in a fast-paced, dynamic, and inclusive environment.
Building high-performing teams: You have a framework for how organizations build, manage, retain, and inspire great teams. You know leading a team requires incredible communication skills, attention to detail, and the ability to assimilate a high volume of information across disciplines and departments.
Inspiring and thoughtful communications: Your ability to craft the right message to the team in a variety of situations will help the organization stay connected, aligned, and focused.
EDUCATION: BA/BS required; MBA, CPA, CFA, CFP or equivalent advanced accounting and financial experience preferred.
COMPENSATION & BENEFITS: Salary range for this role is $225,000 - $240,000 commensurate with experience.
Commonpoint Queens provides a suite of competitive benefits including health insurance (including dental & vision), FSA, a 403(b) Plan and Pension Plan, Life Insurance, and a generous and flexible PTO system.
LOCATION & EXPECTATIONS: This position reports to offices located in Little Neck, and Forest Hills, Queens with some flexibility. Presence at other locations within NYC may be required, in addition to evening/weekend hours as needed.
HOW TO APPLY: Submit a cover letter AND resume in confidence here .
Commonpoint Queens provides equal employment opportunities to all applicants without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service in accordance with applicable federal, state, and local laws. We encourage candidates from the local Eastern Queens/Western Long Island communities to consider applying for this employment opportunity.
Full Time
ABOUT THE ORGANIZATION:
Commonpoint Queens is a multifaceted community center dedicated to sustaining and enhancing the quality of individual, family and communal life throughout Queens, offering services to people of all ages, ability levels, stages of life and backgrounds. They strive to meet the evolving needs of their community of over 77,000 members ranging from providing in-school and after-school programs, professional and career development, assistance with food insecurity, legal services, financial counseling, mental health services, senior classes, dementia care programs, and tax preparation assistance to name a few. Commonpoint Queens has grown tremendously in the last five years and now has a budget of about $70 MM, a mission-driven staff of 3,000 and close to 70 sites in the five boroughs (although mainly concentrated in Queens).
ABOUT THE OPPORTUNITY:
Within our holistic, strength-focused, and family-supported practice framework, the Chief Financial Officer (CFO) will report to the President and Chief Executive Officer (CEO) and manage a team of roughly 15. The CFO has primary responsibility for overseeing and directing fiscal strategy, financial management, accounting, compliance, and investment activities in support of the goals and mission of Commonpoint Queens.
The successful candidate will partner with the senior leadership and the Board of Directors to develop strategies that support organizational growth, financial stability, and agency impact goals. The CFO also seeks ways to continuously improve the finance department to align with organizational values and expand community investment opportunities. The CFO ensures compliance with relevant laws and contractual requirements and manages organizational risks and liabilities.
Key responsibilities include:
Financial Oversight and Management
Develop credibility for the agency’s financial operations by providing practical, timely, and accurate analysis of budgets, financial reports, cash management, and financial trends and by effectively managing solutions to agency challenges to assist the CEO, the Board, and others on the Leadership Team in leading the organization and fulfilling the mission.
Oversee the comptroller and accounting department to ensure timely completion of monthly general ledger management and accounting close, e.g., accruals, deferred revenue, sub-ledger reconciliation and other monthly closing procedures.
Lead and manage the different branches of the accounting department to ensure accurate and timely budget reporting and financial projections.
Supervise, train, and develop the management of Accounts Receivable, Accounts Payable, Contracts Management, and Payroll.
Maintain all banking relationships and initiate strategies to strengthen cash position.
Collaborate with the accounting department to leverage financial software to ensure the precision of information, facilitate informed decision-making and guide the formulation of effective policies.
Financial Analysis, Strategy, and Budgeting
Spearhead financial growth strategies that respond to the dynamic landscape of Commonpoint Queens. Provide strategic financial input and leadership on issues affecting the organization and its mission, values, and programs.
Establish budget and forecast preparation guidelines and prepare the annual budget in collaboration with the CEO, Senior Leaders, and the Board of Directors.
Drive strategy around continually improving the budgeting process by educating department directors and managers on financial issues impacting department budgets.
Develop a reliable cash flow projection process and reporting mechanism with a minimum cash threshold to meet operating needs.
Engage and play a leadership role in the Board Finance and Investment Committees to develop short, and long-term financial plans and projections.
Compliance and Internal Controls
Oversee the agency audit process and manage the relationship with external auditors. Ensure smooth processes for contract audits.
Monitor compliance with grant record-keeping and billing requirements in alignment with local, state, and federal guidelines, including an annual A-133.
Oversee the finance department’s grants management division to ensure that grants are tracked and matched with corresponding expenses within the accounting system.
ABOUT THE SUCCESSFUL CANDIDATE:
The ideal CFO will be forward-thinking, people-focused, and strategic about financial management and budgeting, community building, team development, and urban engagement. The successful candidate will be a highly credible and accomplished financial strategist, leader and manager, committed to the mission, vision, and values of Commonpoint Queens and energized by its impact in the community.
Qualifications:
Minimum of 15 years senior level financial experience in the nonprofit sector and/or equivalent business experience, with at least 10 years in a senior management position.
A strong track record of understanding and managing government contracts, including regulatory compliance, negotiation, and change management.
Possess strong analytical skills and have a data-driven approach; adept at informing, creating, and managing budgets.
Demonstrated success leveraging exceptional strategic thinking and creative problem-solving skills to improve systems and processes, navigate complexity, overcome challenges, and achieve impact. Strong systems skills required.
Ability to balance the demands of big-picture strategy with day-to-day orientation to details.
Record of accomplishments building and leading effective teams and coaching/developing others to maximize their potential.
A high EQ, and a capacity for embracing change, fostering a team culture that is adaptable, and skillfully guiding individuals through transitions with a reassuring and steady leadership approach.
Clear and effective communicator with extensive experience presenting to executives and boards.
Approachable with strong interpersonal skills and ability to work effectively with a wide variety of people; ability to inspire trust and motivate staff.
Experience intentionally using financial software to produce timely and accurate data.
High standard of ethics, integrity, respect, and humility.
The incoming CFO will bring the following professional and personal attributes to Commonpoint Queens:
Not-for-profit experience: You’ve worked in a not-for-profit agency, understand regulatory compliance expectations of public funding (Federal, State and City-level) and understand some of the unique challenges and opportunities that come with the territory.
Strategic and financial expertise : You will bring experience, insight and a data-driven approach to the executive and board meetings. This insight will provide you with the ability to creatively problem-solve, make decisions, and implement changes quickly and soundly.
Growth and innovation : You will be energized by the potential for compelling opportunities and tackling new problems through programs. You will have the ability to evaluate long-term budgetary strategic direction, help develop strategy, and build the team to execute on it. You also thrive in a fast-paced, dynamic, and inclusive environment.
Building high-performing teams: You have a framework for how organizations build, manage, retain, and inspire great teams. You know leading a team requires incredible communication skills, attention to detail, and the ability to assimilate a high volume of information across disciplines and departments.
Inspiring and thoughtful communications: Your ability to craft the right message to the team in a variety of situations will help the organization stay connected, aligned, and focused.
EDUCATION: BA/BS required; MBA, CPA, CFA, CFP or equivalent advanced accounting and financial experience preferred.
COMPENSATION & BENEFITS: Salary range for this role is $225,000 - $240,000 commensurate with experience.
Commonpoint Queens provides a suite of competitive benefits including health insurance (including dental & vision), FSA, a 403(b) Plan and Pension Plan, Life Insurance, and a generous and flexible PTO system.
LOCATION & EXPECTATIONS: This position reports to offices located in Little Neck, and Forest Hills, Queens with some flexibility. Presence at other locations within NYC may be required, in addition to evening/weekend hours as needed.
HOW TO APPLY: Submit a cover letter AND resume in confidence here .
Commonpoint Queens provides equal employment opportunities to all applicants without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service in accordance with applicable federal, state, and local laws. We encourage candidates from the local Eastern Queens/Western Long Island communities to consider applying for this employment opportunity.
Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications Salary Range : Level 1 ( $21.51 Hourly $44,740.80 Annually) - Level 3 ($29.2500 Hourly; $60,840.00 Annually) Graduation from high school or equivalent. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of a pre-employment drug screen, physical examination, and successful completion of all applicable background checks pre-hire and ongoing are required. Upon submission of application, proof of the following must be provided: Firesafety Inspector I by the State of Florida (Levels 1, 2, and 3), Firesafety Inspector II by the State of Florida (Level 3), and Firefighter II by the State of Florida (Level 3). Level 1 Required Certifications: Firesafety Inspector I* Preference given for Firefighter II* Level 2 Required Certifications: Firesafety Inspector I* Three years of fire suppression/prevention, fire inspection, fire codes enforcement, or building plans review for fire codes compliance experience; or any equivalent combination of related training and experience. Preference given for Firefighter II*, Firesafety Inspector II* Level 3 Required Certifications: Firesafety Inspector I*, Firesafety Inspector II*, Firefighter II* Six years of fire suppression/prevention, fire inspection, fire codes enforcement, or building plans review for fire codes compliance experience; or any equivalent combination of related training and experience. Preference given for any of the following: Fire Officer I*, Fire Officer II*, Fire Code Administrator*, NFPA Certified Fire Protection Specialist, completion of a two-year college level program in Fire Sciences or related field. *Indicates State of Florida Certification Position Summary This is responsible technical work reviewing plans and inspecting structures for adherence to County fire codes. An employee in this classification is responsible for reviewing construction plans for compliance to fire codes, inspecting buildings and premises for fire hazards and conducting fire prevention programs. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained. This position reports directly to the Division Chief/Fire Marshal. Examples of Duties This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work and may be reassigned to the Fire Rescue Operations on a temporary basis. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Level 1 Performs fire inspections to ensure compliance with National Standards, Florida Laws, and County Ordinances. Performs research and conducts surveys for various reports. Assists with public education efforts; answers complaints and assists the general public. Maintains open communication with superiors, School Board, and the general public for dissemination of information and the enforcement of all local, State, and National fire codes and regulations. Maintains records on buildings reflecting dates of inspections, fire extinguishing systems, hazardous or combustible materials contained within and emergency data on owners and occupants. Responds to complaints of fire hazards; attempts to resolve by corresponding and meeting with the affected parties. Drives a County and/or personal vehicle to perform duties as required. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. Level 2 ($23.4251 Hourly; $48,724.21 Annually) Includes level 1 duties as shown above & level 2 duties shown below. Assists the Fire Marshal in the review of new construction and remodeling plans; submits written recommendations for compliance. Assists with inspections of new construction to ensure compliance with fire codes and that recommended changes have been made. Maintains records on buildings reflecting dates of inspections, fire extinguishing systems, hazardous or combustible materials contained within and emergency data on owners and occupants. Approves permits issued in compliance with fire prevention codes. Conducts fire prevention programs for schools and civic organizations, and makes presentations to schools, civic organizations, and other public arenas. Assists the Fire Marshal in providing responses to requests and questions from citizens. Responds to complaints of fire hazards; attempts to resolve by corresponding and meeting with the affected parties. Drives a County and/or personal vehicle to perform duties as required. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. Level 3 ($29.2500 Hourly; $60,840.00 Annually) Includes level 1 and level 2 duties as shown above & level 3 duties shown below. Conducts building plans review, examination, and approval for life safety, building codes, fire codes and Uniform Fire Codes of the State Fire Marshal. Reviews site development plans for access, water utilities and firefighting capability. Reviews current trends and developments in the field of construction. Examines building proposals of all types to determine compliance with code requirements and related regulations. Records and documents all plans reviews. Inspects all phases of building construction, repairs, additions, and alterations during progress and after completion for conformity with building codes and fire codes, approved plans and specifications. On-site inspections require checking zoning setbacks, compliance with land development codes and all phases of construction during progress from beginning to completion. Explains, interprets, provides guidance, and confers with planners, developers, contractors, building/facility managers, architects, engineers, and related professional organizations, as necessary, to promote an understanding of local and state life safety and fire codes. Coordinates activities with the Fire Marshal (Division Chief, Fire Prevention), building inspectors, planners, engineers, and other agency staff. Conducts inspections of places of public assembly such as: auditoriums, theaters, halls, businesses, industrial, temporary structures or tents, and institutional occupancies, for existing or potential fire and life safety hazards and compliance with municipal fire prevention regulations. Conducts inspections of fire protection systems and devices in buildings and structures within the county such as: fire sprinklers, heat and smoke detectors and other private fire protection devices. Investigates and reports on complaints received from any concerned person, group or agency on matters concerning hazardous conditions or practices. Resolves these complex and sensitive service issues either personally, electronically, by telephone, or in writing. Maintains records and documents of customer service issues and resolutions. Performs research on codes and ordinances as assigned to evaluate and recommend improvements to codes and ordinances. Research problems and complaints regarding commercial and residential buildings, building construction and code compliance. Responds to complex and sensitive building issues. Drives a County and/or personal vehicle to perform duties as required. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS, AND ABILITIES Thorough knowledge of standard building and fire safety codes. Considerable knowledge of the principles, practices, and procedures of firefighting and fire prevention. Knowledge of County geography; knowledge of potential fire hazards in the County. Knowledge of building, electrical and fire safety codes and ordinances. Knowledge of building materials and methods. Knowledge of recent fire prevention developments and practices. Skill in the operation of the following equipment: personal computer, to include associated software, calculator, fax machine, copying machine, and telephone. Ability to prepare and submit narrative and statistical reports. Ability to express ideas clearly and concisely, verbally and in writing. Ability to read, review and understand complicated building plans and blueprints. Ability to apply codes and ordinances to plans. Ability to impartially and consistently enforce fire regulations and safety codes. Ability to plan and present speeches and demonstrations on fire prevention.Ability to keep records and prepare reports. Ability to become certified as a Fire Inspector under State requirements. Ability to establish and maintain effective working relationships with the general public, coworkers, County employees, citizens, outside agencies, contractors, developers, architects, engineers, owners, elected and appointed officials and members of diverse cultural and linguistic backgrounds. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to talk or hear. The employee is occasionally required to stand; walk; sit; climb or balance; stoop, kneel, crouch or crawl; use hands to finger, handle or feel; reach with hands and arms; taste or smell. The employee must frequently lift and/or move up to 10 pounds; occasionally lift and/or move in excess of 100 pounds. Specific vision abilities required by this job include color vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently exposed to outdoor weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places, and is occasionally exposed to wet, humid conditions (non- weather); fumes or airborne particles; toxic or caustic chemicals; extreme cold and heat (non-weather); risk of electrical shock; radiation, and vibration. The noise level in the work environment is usually loud. Supplemental Information Bargaining Unit: Fire Operations - IAFF Local 3852 FLSA: Non-Exempt Special Risk An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Full-time
Minimum Qualifications Salary Range : Level 1 ( $21.51 Hourly $44,740.80 Annually) - Level 3 ($29.2500 Hourly; $60,840.00 Annually) Graduation from high school or equivalent. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of a pre-employment drug screen, physical examination, and successful completion of all applicable background checks pre-hire and ongoing are required. Upon submission of application, proof of the following must be provided: Firesafety Inspector I by the State of Florida (Levels 1, 2, and 3), Firesafety Inspector II by the State of Florida (Level 3), and Firefighter II by the State of Florida (Level 3). Level 1 Required Certifications: Firesafety Inspector I* Preference given for Firefighter II* Level 2 Required Certifications: Firesafety Inspector I* Three years of fire suppression/prevention, fire inspection, fire codes enforcement, or building plans review for fire codes compliance experience; or any equivalent combination of related training and experience. Preference given for Firefighter II*, Firesafety Inspector II* Level 3 Required Certifications: Firesafety Inspector I*, Firesafety Inspector II*, Firefighter II* Six years of fire suppression/prevention, fire inspection, fire codes enforcement, or building plans review for fire codes compliance experience; or any equivalent combination of related training and experience. Preference given for any of the following: Fire Officer I*, Fire Officer II*, Fire Code Administrator*, NFPA Certified Fire Protection Specialist, completion of a two-year college level program in Fire Sciences or related field. *Indicates State of Florida Certification Position Summary This is responsible technical work reviewing plans and inspecting structures for adherence to County fire codes. An employee in this classification is responsible for reviewing construction plans for compliance to fire codes, inspecting buildings and premises for fire hazards and conducting fire prevention programs. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained. This position reports directly to the Division Chief/Fire Marshal. Examples of Duties This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work and may be reassigned to the Fire Rescue Operations on a temporary basis. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Level 1 Performs fire inspections to ensure compliance with National Standards, Florida Laws, and County Ordinances. Performs research and conducts surveys for various reports. Assists with public education efforts; answers complaints and assists the general public. Maintains open communication with superiors, School Board, and the general public for dissemination of information and the enforcement of all local, State, and National fire codes and regulations. Maintains records on buildings reflecting dates of inspections, fire extinguishing systems, hazardous or combustible materials contained within and emergency data on owners and occupants. Responds to complaints of fire hazards; attempts to resolve by corresponding and meeting with the affected parties. Drives a County and/or personal vehicle to perform duties as required. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. Level 2 ($23.4251 Hourly; $48,724.21 Annually) Includes level 1 duties as shown above & level 2 duties shown below. Assists the Fire Marshal in the review of new construction and remodeling plans; submits written recommendations for compliance. Assists with inspections of new construction to ensure compliance with fire codes and that recommended changes have been made. Maintains records on buildings reflecting dates of inspections, fire extinguishing systems, hazardous or combustible materials contained within and emergency data on owners and occupants. Approves permits issued in compliance with fire prevention codes. Conducts fire prevention programs for schools and civic organizations, and makes presentations to schools, civic organizations, and other public arenas. Assists the Fire Marshal in providing responses to requests and questions from citizens. Responds to complaints of fire hazards; attempts to resolve by corresponding and meeting with the affected parties. Drives a County and/or personal vehicle to perform duties as required. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. Level 3 ($29.2500 Hourly; $60,840.00 Annually) Includes level 1 and level 2 duties as shown above & level 3 duties shown below. Conducts building plans review, examination, and approval for life safety, building codes, fire codes and Uniform Fire Codes of the State Fire Marshal. Reviews site development plans for access, water utilities and firefighting capability. Reviews current trends and developments in the field of construction. Examines building proposals of all types to determine compliance with code requirements and related regulations. Records and documents all plans reviews. Inspects all phases of building construction, repairs, additions, and alterations during progress and after completion for conformity with building codes and fire codes, approved plans and specifications. On-site inspections require checking zoning setbacks, compliance with land development codes and all phases of construction during progress from beginning to completion. Explains, interprets, provides guidance, and confers with planners, developers, contractors, building/facility managers, architects, engineers, and related professional organizations, as necessary, to promote an understanding of local and state life safety and fire codes. Coordinates activities with the Fire Marshal (Division Chief, Fire Prevention), building inspectors, planners, engineers, and other agency staff. Conducts inspections of places of public assembly such as: auditoriums, theaters, halls, businesses, industrial, temporary structures or tents, and institutional occupancies, for existing or potential fire and life safety hazards and compliance with municipal fire prevention regulations. Conducts inspections of fire protection systems and devices in buildings and structures within the county such as: fire sprinklers, heat and smoke detectors and other private fire protection devices. Investigates and reports on complaints received from any concerned person, group or agency on matters concerning hazardous conditions or practices. Resolves these complex and sensitive service issues either personally, electronically, by telephone, or in writing. Maintains records and documents of customer service issues and resolutions. Performs research on codes and ordinances as assigned to evaluate and recommend improvements to codes and ordinances. Research problems and complaints regarding commercial and residential buildings, building construction and code compliance. Responds to complex and sensitive building issues. Drives a County and/or personal vehicle to perform duties as required. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS, AND ABILITIES Thorough knowledge of standard building and fire safety codes. Considerable knowledge of the principles, practices, and procedures of firefighting and fire prevention. Knowledge of County geography; knowledge of potential fire hazards in the County. Knowledge of building, electrical and fire safety codes and ordinances. Knowledge of building materials and methods. Knowledge of recent fire prevention developments and practices. Skill in the operation of the following equipment: personal computer, to include associated software, calculator, fax machine, copying machine, and telephone. Ability to prepare and submit narrative and statistical reports. Ability to express ideas clearly and concisely, verbally and in writing. Ability to read, review and understand complicated building plans and blueprints. Ability to apply codes and ordinances to plans. Ability to impartially and consistently enforce fire regulations and safety codes. Ability to plan and present speeches and demonstrations on fire prevention.Ability to keep records and prepare reports. Ability to become certified as a Fire Inspector under State requirements. Ability to establish and maintain effective working relationships with the general public, coworkers, County employees, citizens, outside agencies, contractors, developers, architects, engineers, owners, elected and appointed officials and members of diverse cultural and linguistic backgrounds. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to talk or hear. The employee is occasionally required to stand; walk; sit; climb or balance; stoop, kneel, crouch or crawl; use hands to finger, handle or feel; reach with hands and arms; taste or smell. The employee must frequently lift and/or move up to 10 pounds; occasionally lift and/or move in excess of 100 pounds. Specific vision abilities required by this job include color vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently exposed to outdoor weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places, and is occasionally exposed to wet, humid conditions (non- weather); fumes or airborne particles; toxic or caustic chemicals; extreme cold and heat (non-weather); risk of electrical shock; radiation, and vibration. The noise level in the work environment is usually loud. Supplemental Information Bargaining Unit: Fire Operations - IAFF Local 3852 FLSA: Non-Exempt Special Risk An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications Salary Range : Level 1 ( $21.51 Hourly $44,740.80 Annually) - Level 3 ($29.2500 Hourly; $60,840.00 Annually) Graduation from high school or equivalent. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of a pre-employment drug screen, physical examination and successful completion of all applicable background checks pre-hire and ongoing are required. Upon submission of application, proof of the following must be provided: Firesafety Inspector I by the State of Florida (Levels 1, 2, and 3) and Firesafety Inspector II by the State of Florida (Level 3). Level 1 Required Certifications: Firesafety Inspector I* Level 2 Required Certifications: Firesafety Inspector I* Three years of fire suppression/prevention, fire inspection, fire codes enforcement, or building plans review for fire codes compliance experience; or any equivalent combination of related training and experience. Preference given for Firesafety Inspector II* Level 3 Required Certifications: Firesafety Inspector I*, Firesafety Inspector II*, completion of a two-year college level program in Fire Sciences or related field. Six years of fire suppression/prevention, fire inspection, fire codes enforcement, or building plans review for fire codes compliance experience; or any equivalent combination of related training and experience. Preference given for any of the following: Fire Code Administrator*, NFPA Certified Fire Protection Specialist. *Indicates State of Florida Certification Position Summary This is responsible technical work reviewing plans and inspecting structures for adherence to County fire codes. An employee in this classification is responsible for reviewing construction plans for compliance to fire codes; inspecting buildings and premises for fire hazards and conducting fire prevention programs. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained. This position reports directly to the Division Chief/Fire Marshal. Examples of Duties This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Level 1 Performs fire inspections to ensure compliance with National Standards, Florida Laws, and County Ordinances. Performs research and conducts surveys for various reports. Assists with public education efforts; answers complaints and assists the general public. Maintains open communication with superiors, School Board, and the general public for dissemination of information and the enforcement of all local, State, and National fire codes and regulations. Maintains records on buildings reflecting dates of inspections, fire extinguishing systems, hazardous or combustible materials contained within and emergency data on owners and occupants. Responds to complaints of fire hazards; attempts to resolve by corresponding and meeting with the affected parties. Drives a County and/or personal vehicle to perform duties as required. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. Level 2 ($23.4251 Hourly; $48,724.21 Annually) Includes level 1 duties as shown above & level 2 duties shown below. Assists the Fire Marshal in the review of new construction and remodeling plans; submits written recommendations for compliance. Assists with inspections of new construction to ensure compliance with fire codes and that recommended changes have been made. Maintains records on buildings reflecting dates of inspections, fire extinguishing systems, hazardous or combustible materials contained within and emergency data on owners and occupants. Approves permits issued in compliance with fire prevention codes. Conducts fire prevention programs for schools and civic organizations, and makes presentations to schools, civic organizations, and other public arenas. Assists the Fire Marshal in providing responses to requests and questions from citizens. Responds to complaints of fire hazards; attempts to resolve by corresponding and meeting with the affected parties. Drives a County and/or personal vehicle to perform duties as required. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. Level 3 ($29.2500 Hourly; $60,840.00 Annually) Includes level 1 and level 2 duties as shown above & level 3 duties shown below . Conducts building plans review, examination, and approval for life safety, building codes, fire codes and Uniform Fire Codes of the State Fire Marshal. Reviews site development plans for access, water utilities and firefighting capability . Reviews current trends and developments in the field of construction . Examines building proposals of all types to determine compliance with code requirements and related regulations . Records and documents all plans reviews . Inspects all phases of building construction, repairs, additions, and alterations during progress and after completion for conformity with building codes and fire codes, approved plans and specifications . On-site inspections require checking zoning setbacks, compliance with land development codes and all phases of construction during progress from beginning to completion . Explains, interprets, provides guidance, and confers with planners, developers, contractors, building/facility managers, architects, engineers, and related professional organizations, as necessary, to promote an understanding of local and state life safety and fire codes. Coordinates activities with the Fire Marshal (Division Chief, Fire Prevention), building inspectors, planners, engineers, and other agency staff . Conducts inspections of places of public assembly such as: auditoriums, theaters, halls, businesses, industrial, temporary structures or tents, and institutional occupancies, for existing or potential fire and life safety hazards and compliance with municipal fire prevention regulations . Conducts inspections of fire protection systems and devices in buildings and structures within the county such as: fire sprinklers, heat and smoke detectors and other private fire protection devices . Investigates and reports on complaints received from any concerned person, group or agency on matters concerning hazardous conditions or practices . Resolves these complex and sensitive service issues either personally, electronically, by telephone, or in writing. Maintains records and documents of customer service issues and resolutions . Performs research on codes and ordinances as assigned to evaluate and recommend improvements to codes and ordinances . Research problems and complaints regarding commercial and residential buildings, building construction and code compliance . Responds to complex and sensitive building issues . Drives a County and/or personal vehicle to perform duties as required . Performs the duties listed, as well as those assigned , with professionalism and a sense of urgency . NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS, AND ABILITIES Thorough knowledge of standard building and fire safety codes. Considerable knowledge of the principles, practices, and procedures of firefighting and fire prevention. Knowledge of County geography; knowledge of potential fire hazards in the County. Knowledge of building, electrical and fire safety codes and ordinances. Knowledge of building materials and methods. Knowledge of recent fire prevention developments and practices. Skill in the operation of the following equipment: personal computer, to include associated software, calculator, fax machine, copying machine, and telephone. Ability to prepare and submit narrative and statistical reports. Ability to express ideas clearly and concisely, verbally and in writing. Ability to read, review and understand complicated building plans and blueprints. Ability to apply codes and ordinances to plans. Ability to impartially and consistently enforce fire regulations and safety codes. Ability to plan and present speeches and demonstrations on fire prevention. Ability to keep records and prepare reports. Ability to become certified as a Fire Inspector under State requirements. Ability to establish and maintain effective working relationships with the general public, co-workers, County employees, citizens, outside agencies, contractors, developers, architects, engineers, owners, elected and appointed officials and members of diverse cultural and linguistic backgrounds. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to talk or hear. The employee is occasionally required to stand; walk; sit; climb or balance; stoop, kneel, crouch or crawl; use hands to finger, handle or feel; reach with hands and arms; taste or smell. The employee must frequently lift and/or move up to 10 pounds; occasionally lift and/or move in excess of 100 pounds. Specific vision abilities required by this job include color vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently exposed to outdoor weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places, and is occasionally exposed to wet, humid conditions (non- weather); fumes or airborne particles; toxic or caustic chemicals; extreme cold and heat (non-weather); risk of electrical shock; radiation, and vibration. The noise level in the work environment is usually loud. Supplemental Information Bargaining Unit: Fire Operations - IAFF Local 3852 FLSA: Non-Exempt An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Full-time
Minimum Qualifications Salary Range : Level 1 ( $21.51 Hourly $44,740.80 Annually) - Level 3 ($29.2500 Hourly; $60,840.00 Annually) Graduation from high school or equivalent. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of a pre-employment drug screen, physical examination and successful completion of all applicable background checks pre-hire and ongoing are required. Upon submission of application, proof of the following must be provided: Firesafety Inspector I by the State of Florida (Levels 1, 2, and 3) and Firesafety Inspector II by the State of Florida (Level 3). Level 1 Required Certifications: Firesafety Inspector I* Level 2 Required Certifications: Firesafety Inspector I* Three years of fire suppression/prevention, fire inspection, fire codes enforcement, or building plans review for fire codes compliance experience; or any equivalent combination of related training and experience. Preference given for Firesafety Inspector II* Level 3 Required Certifications: Firesafety Inspector I*, Firesafety Inspector II*, completion of a two-year college level program in Fire Sciences or related field. Six years of fire suppression/prevention, fire inspection, fire codes enforcement, or building plans review for fire codes compliance experience; or any equivalent combination of related training and experience. Preference given for any of the following: Fire Code Administrator*, NFPA Certified Fire Protection Specialist. *Indicates State of Florida Certification Position Summary This is responsible technical work reviewing plans and inspecting structures for adherence to County fire codes. An employee in this classification is responsible for reviewing construction plans for compliance to fire codes; inspecting buildings and premises for fire hazards and conducting fire prevention programs. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained. This position reports directly to the Division Chief/Fire Marshal. Examples of Duties This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Level 1 Performs fire inspections to ensure compliance with National Standards, Florida Laws, and County Ordinances. Performs research and conducts surveys for various reports. Assists with public education efforts; answers complaints and assists the general public. Maintains open communication with superiors, School Board, and the general public for dissemination of information and the enforcement of all local, State, and National fire codes and regulations. Maintains records on buildings reflecting dates of inspections, fire extinguishing systems, hazardous or combustible materials contained within and emergency data on owners and occupants. Responds to complaints of fire hazards; attempts to resolve by corresponding and meeting with the affected parties. Drives a County and/or personal vehicle to perform duties as required. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. Level 2 ($23.4251 Hourly; $48,724.21 Annually) Includes level 1 duties as shown above & level 2 duties shown below. Assists the Fire Marshal in the review of new construction and remodeling plans; submits written recommendations for compliance. Assists with inspections of new construction to ensure compliance with fire codes and that recommended changes have been made. Maintains records on buildings reflecting dates of inspections, fire extinguishing systems, hazardous or combustible materials contained within and emergency data on owners and occupants. Approves permits issued in compliance with fire prevention codes. Conducts fire prevention programs for schools and civic organizations, and makes presentations to schools, civic organizations, and other public arenas. Assists the Fire Marshal in providing responses to requests and questions from citizens. Responds to complaints of fire hazards; attempts to resolve by corresponding and meeting with the affected parties. Drives a County and/or personal vehicle to perform duties as required. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. Level 3 ($29.2500 Hourly; $60,840.00 Annually) Includes level 1 and level 2 duties as shown above & level 3 duties shown below . Conducts building plans review, examination, and approval for life safety, building codes, fire codes and Uniform Fire Codes of the State Fire Marshal. Reviews site development plans for access, water utilities and firefighting capability . Reviews current trends and developments in the field of construction . Examines building proposals of all types to determine compliance with code requirements and related regulations . Records and documents all plans reviews . Inspects all phases of building construction, repairs, additions, and alterations during progress and after completion for conformity with building codes and fire codes, approved plans and specifications . On-site inspections require checking zoning setbacks, compliance with land development codes and all phases of construction during progress from beginning to completion . Explains, interprets, provides guidance, and confers with planners, developers, contractors, building/facility managers, architects, engineers, and related professional organizations, as necessary, to promote an understanding of local and state life safety and fire codes. Coordinates activities with the Fire Marshal (Division Chief, Fire Prevention), building inspectors, planners, engineers, and other agency staff . Conducts inspections of places of public assembly such as: auditoriums, theaters, halls, businesses, industrial, temporary structures or tents, and institutional occupancies, for existing or potential fire and life safety hazards and compliance with municipal fire prevention regulations . Conducts inspections of fire protection systems and devices in buildings and structures within the county such as: fire sprinklers, heat and smoke detectors and other private fire protection devices . Investigates and reports on complaints received from any concerned person, group or agency on matters concerning hazardous conditions or practices . Resolves these complex and sensitive service issues either personally, electronically, by telephone, or in writing. Maintains records and documents of customer service issues and resolutions . Performs research on codes and ordinances as assigned to evaluate and recommend improvements to codes and ordinances . Research problems and complaints regarding commercial and residential buildings, building construction and code compliance . Responds to complex and sensitive building issues . Drives a County and/or personal vehicle to perform duties as required . Performs the duties listed, as well as those assigned , with professionalism and a sense of urgency . NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS, AND ABILITIES Thorough knowledge of standard building and fire safety codes. Considerable knowledge of the principles, practices, and procedures of firefighting and fire prevention. Knowledge of County geography; knowledge of potential fire hazards in the County. Knowledge of building, electrical and fire safety codes and ordinances. Knowledge of building materials and methods. Knowledge of recent fire prevention developments and practices. Skill in the operation of the following equipment: personal computer, to include associated software, calculator, fax machine, copying machine, and telephone. Ability to prepare and submit narrative and statistical reports. Ability to express ideas clearly and concisely, verbally and in writing. Ability to read, review and understand complicated building plans and blueprints. Ability to apply codes and ordinances to plans. Ability to impartially and consistently enforce fire regulations and safety codes. Ability to plan and present speeches and demonstrations on fire prevention. Ability to keep records and prepare reports. Ability to become certified as a Fire Inspector under State requirements. Ability to establish and maintain effective working relationships with the general public, co-workers, County employees, citizens, outside agencies, contractors, developers, architects, engineers, owners, elected and appointed officials and members of diverse cultural and linguistic backgrounds. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to talk or hear. The employee is occasionally required to stand; walk; sit; climb or balance; stoop, kneel, crouch or crawl; use hands to finger, handle or feel; reach with hands and arms; taste or smell. The employee must frequently lift and/or move up to 10 pounds; occasionally lift and/or move in excess of 100 pounds. Specific vision abilities required by this job include color vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently exposed to outdoor weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places, and is occasionally exposed to wet, humid conditions (non- weather); fumes or airborne particles; toxic or caustic chemicals; extreme cold and heat (non-weather); risk of electrical shock; radiation, and vibration. The noise level in the work environment is usually loud. Supplemental Information Bargaining Unit: Fire Operations - IAFF Local 3852 FLSA: Non-Exempt An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
The John F. Kennedy Center for Performing Arts
Washington DC
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Payroll Manager is responsible for the day-to-day operations of the Payroll function. This position’s responsibilities oversee the entire payroll process, from maintaining the system setups, through payroll tax deductions, reconciliations, and reporting. Responsibilities include, but are not limited to, establishing and maintaining the organization’s policies, practices and procedures related to: weekly and biweekly in-house processing of payroll groups evaluation and compliance of domestic and foreign artists and contractors administration of 16 different union contract reconciliation and analysis of payroll tax and liabilities the interpretation/implementation of new technical standards, laws and regulations. This role requires a hands and collaborative approach to ensure the business needs are being met. This role requires frequent internal and external contact with customers, regulatory agencies and service providers and supervises 2 other team members. This position will also work closely with the finance department. The previous incumbent will complete W-2 processing for the 2023 tax year. Key Responsibilities Provides subject matter expertise, guidance, and recommendations for the Payroll function. Supports the Senior Director is establishing and documenting processes and strategies for Payroll, ensuring accuracy and compliance. Provide direction and support to departments throughout the organization regarding payroll policies and procedures, ensuring compliance with internal policies and the various CBA’s (Trust & Union). Assists with the determination of the classification of individuals as either employees or independent contractors, compliance with international artist and vendor regulations, implementation of new practices, procedures laws and regulations, and efficient control and utilization of payroll resources. Performs and oversees routine and non-routine daily and weekly processes (e.g., weekly & biweekly payroll process) to ensure accuracy and integrity of payroll process and ensure proper internal controls are in place and operating effectively in all facets of the payroll operations. Coordinate and oversee monthly and annual payroll statements and reports and other information reports and requests, routine and non-routine monthly, quarterly and annual processes (e.g., quarterly reconciliations, union rate calculations, deduction/pay code maintenance, annual independent audit, insurance audits, etc.). Responsible for the timely processing of tax filing, garnishments and levy’s, accruals and other payroll related functions. Serves as a Liaison with various Unions representatives to ensure resolution of any discrepancies and /or grievances related to contributions, fundings or dues for Union employees. Manages the organization’s external payroll reporting requirements (e.g., quarterly 941s and W-2s, wage payment history reporting to state regulatory agencies, etc.). Perform system/process testing and setup of the HRIS Payroll module and maintaining tax tables throughout the year as needed. Provide direction, support, and training regarding the system and payroll processes. Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices Assigns, delegates and supervises the day-to-day tasks for the Payroll staff, including preparing their goals, performance reviews, and making effective recommendations regarding performance, and discipline for the position. Point of contact for all employee related inquiries for payroll, accruals, garnishments etc. Maintains high degree of confidentiality of all Payroll records. Ensure the accurate maintenance of appropriate payroll records for all employees that utilize leave benefits such as STD, LTD, FMLA etc. Maintains tracking for all employees leave plans and arrears and ensures prompt collection of hours, deductions or dues as needed. Updates system with all documentation needed in order to properly maintain system and utilize it to its fullest measure Must continue to learn and keep abreast of legal changes that impact Payroll and Human Resources department Works on special projects and other duties as required helping to promote department’s success. Assumes and performs other duties and responsibilities not specifically outlined herein, but which are logically and properly inherent to the position of Payroll Document and maintain administrative procedures for assigned payroll processes Assure timeliness and accuracy of required filings. Maintains employee files, both physical and electronic according to record retention rules. May assist in negotiating agreements with benefits and/or other vendors for such areas as relocation services, food services and transportation. Key Qualifications Associate degree is required; Bachelor’s degree in Accounting, Finance, or other business-related field is preferred; Certified Payroll Professional certification is a differentiating factor. At least 4-6 years’ experience directly managing in-house payroll; 2+ years demonstrated supervisory skills and the ability to effectively manage small teams; strong experience with complicated payroll processes (e.g., combination of union and non-union payroll of 1,000+ employees, utilization of foreign contractors, employee vs. independent contractor determinations, etc.); Union experience preferred. Excellent written/verbal communication and interpersonal skills; effective collaborator; ability to multi-task while ensuring important routine functions occur; high proficiency in use of payroll module in general ledger application; industry knowledge of payroll practices, procedures, laws and regulations Candidate must be local or willing to relocate to the DMV area.
Full Time Regular
About The Kennedy Center “I am certain that after the dust of centuries has passed over our cities, we, too, will be remembered not for victories or defeats in battle or in politics, but for our contribution to the human spirit.” – President John F. Kennedy The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents performances across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. At the Kennedy Center, we strive to foster belonging and empowerment at work. We are able to advance our mission because of our committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. The Kennedy Center is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, gender identity, sexual orientation, disability, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Mission Statement: As the nation's performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts. Why Join Us We offer a comprehensive range of benefits to all full-time employees including: Staff offers for discount tickets Retirement plan with organization matching (after 1 year of employment) Qualifying employer for the Public Student Loan Forgiveness Program (PSLF) Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA) Annual Leave, Sick Leave, and Personal Days available immediately upon hire 11 paid holidays per year Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA Flexible work arrangements We like to have fun! Check out the Kennedy Center National Dance Day 2023 staff video! Job Description The Payroll Manager is responsible for the day-to-day operations of the Payroll function. This position’s responsibilities oversee the entire payroll process, from maintaining the system setups, through payroll tax deductions, reconciliations, and reporting. Responsibilities include, but are not limited to, establishing and maintaining the organization’s policies, practices and procedures related to: weekly and biweekly in-house processing of payroll groups evaluation and compliance of domestic and foreign artists and contractors administration of 16 different union contract reconciliation and analysis of payroll tax and liabilities the interpretation/implementation of new technical standards, laws and regulations. This role requires a hands and collaborative approach to ensure the business needs are being met. This role requires frequent internal and external contact with customers, regulatory agencies and service providers and supervises 2 other team members. This position will also work closely with the finance department. The previous incumbent will complete W-2 processing for the 2023 tax year. Key Responsibilities Provides subject matter expertise, guidance, and recommendations for the Payroll function. Supports the Senior Director is establishing and documenting processes and strategies for Payroll, ensuring accuracy and compliance. Provide direction and support to departments throughout the organization regarding payroll policies and procedures, ensuring compliance with internal policies and the various CBA’s (Trust & Union). Assists with the determination of the classification of individuals as either employees or independent contractors, compliance with international artist and vendor regulations, implementation of new practices, procedures laws and regulations, and efficient control and utilization of payroll resources. Performs and oversees routine and non-routine daily and weekly processes (e.g., weekly & biweekly payroll process) to ensure accuracy and integrity of payroll process and ensure proper internal controls are in place and operating effectively in all facets of the payroll operations. Coordinate and oversee monthly and annual payroll statements and reports and other information reports and requests, routine and non-routine monthly, quarterly and annual processes (e.g., quarterly reconciliations, union rate calculations, deduction/pay code maintenance, annual independent audit, insurance audits, etc.). Responsible for the timely processing of tax filing, garnishments and levy’s, accruals and other payroll related functions. Serves as a Liaison with various Unions representatives to ensure resolution of any discrepancies and /or grievances related to contributions, fundings or dues for Union employees. Manages the organization’s external payroll reporting requirements (e.g., quarterly 941s and W-2s, wage payment history reporting to state regulatory agencies, etc.). Perform system/process testing and setup of the HRIS Payroll module and maintaining tax tables throughout the year as needed. Provide direction, support, and training regarding the system and payroll processes. Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices Assigns, delegates and supervises the day-to-day tasks for the Payroll staff, including preparing their goals, performance reviews, and making effective recommendations regarding performance, and discipline for the position. Point of contact for all employee related inquiries for payroll, accruals, garnishments etc. Maintains high degree of confidentiality of all Payroll records. Ensure the accurate maintenance of appropriate payroll records for all employees that utilize leave benefits such as STD, LTD, FMLA etc. Maintains tracking for all employees leave plans and arrears and ensures prompt collection of hours, deductions or dues as needed. Updates system with all documentation needed in order to properly maintain system and utilize it to its fullest measure Must continue to learn and keep abreast of legal changes that impact Payroll and Human Resources department Works on special projects and other duties as required helping to promote department’s success. Assumes and performs other duties and responsibilities not specifically outlined herein, but which are logically and properly inherent to the position of Payroll Document and maintain administrative procedures for assigned payroll processes Assure timeliness and accuracy of required filings. Maintains employee files, both physical and electronic according to record retention rules. May assist in negotiating agreements with benefits and/or other vendors for such areas as relocation services, food services and transportation. Key Qualifications Associate degree is required; Bachelor’s degree in Accounting, Finance, or other business-related field is preferred; Certified Payroll Professional certification is a differentiating factor. At least 4-6 years’ experience directly managing in-house payroll; 2+ years demonstrated supervisory skills and the ability to effectively manage small teams; strong experience with complicated payroll processes (e.g., combination of union and non-union payroll of 1,000+ employees, utilization of foreign contractors, employee vs. independent contractor determinations, etc.); Union experience preferred. Excellent written/verbal communication and interpersonal skills; effective collaborator; ability to multi-task while ensuring important routine functions occur; high proficiency in use of payroll module in general ledger application; industry knowledge of payroll practices, procedures, laws and regulations Candidate must be local or willing to relocate to the DMV area.
Alachua County Board of County Commissioners
Alachua County, FL
Minimum Qualifications Master's degree in urban & regional planning, community planning, engineering, geographic information systems, business administration, public administration, building construction, environmental sciences (with concentration on environmental planning and/or engineering) or related field and three years of professional level urban or transportation planning work related experience; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of all applicable background checks pre-hire and ongoing are required. Position Summary This is highly responsible administrative and professional work managing, implementing, and administrating the Alachua County Concurrency Management System, Multi-Modal Transportation Program, Transportation Planning, Geographic Information Systems and Development Impact Fee Ordinances & Code. An employee assigned to this classification is responsible for all activities and operations of the transportation planning, concurrency and impact fee code division including the evaluation of the transportation impact of proposed development, fee determination, exemptions, collections, encumbrances, and reporting. Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Supervises and coordinates the activities of subordinate supervisors and employees including determining work procedures and schedules; issuing instructions; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation. Ensures compliance with Alachua County Unified Land Development Code, the Comprehensive Plan and Florida Statutes for Multi-Modal Transportation Planning, Capital Improvements Planning, Concurrency, Multi-Modal Transportation Mitigation and Impact Fees. Develops and manages Concurrency Management System and Multi-Modal Transportation Mitigation Planning, which includes long range transportation and capital improvements planning, for the County in order to insure the public infrastructure (roads, public safety facilities, etc) necessary to support growth and land development. Coordinates planning for future multi-modal transportation infrastructure projects, transit service and capital with the Florida Department of Transportation, City of Gainesville, Metropolitan Transportation Planning Organization, the Regional Transit System and local municipalities in Alachua County. Coordinates bicycle and pedestrian events and activities with the Bicycle and Pedestrian Advisory Board, the University of Florida and Santa Fe College. Works with Finance and Accounting, the Office of Management and Budget and the Public Works Department on updates to the Capital Improvements Plan and the annual update of the Capital Improvements Element. Manages the Geographic Information System Division and ensures coordination of Geographic Information System activities within County Departments and Divisions. Reviews and analyzes amendments to determine consistency and statutory compliance; reviews and comments on site plans and development proposals for compliance and impact of development on the local infrastructure. Analyzes data and develops projections for future conditions and needs of the population and public facilities. Attends meeting, conducts research and makes presentations as staff liaison to the Board of County Commissioners appointed advisory committees including the Development Review Committee. Provides reports and presentations to the County Commission describing fees collected, encumbered and used, and proposed capital improvement programs for each impact fee category; makes presentations to other members of the Department, Administration, and to elected and appointed officials and citizens dealing with factual information and predetermined policy recommendations. Interprets and implements all provisions of the Multi-Modal Transportation Mitigation Program and Development Impact Fees Code & Ordinances in order to provide general administration of all mitigation and fees enacted by Alachua County. Determines applicable or equivalent types of land uses and assesses the appropriate impact fees based on fee schedule. Interprets mitigation and impact fee schedules as applied to particular development using procedures described in the multi-modal transportation mitigation ordinance and the impact fee code & ordinances. Conducts pre-application meetings with applicants and staff. Reviews individual mitigation and fee determination studies for sufficiency, methodology, technical accuracy and findings in order to establish fees under given procedures. Determines exemptions from or credit applied to requirements to pay multi-modal transportation mitigation and impact fees. Directs the establishment and implementation of all Standard Operating Procedures in the Alachua County Development Multi-Modal Transportation Mitigation Ordinance and Impact Fee Code and applicable ordinances. Confers with the public on matters concerning mitigation and impact fee assessments, both in individual and group settings, including making formal presentations to groups of citizens. Compiles data, inventory, and tracking of the county's multi-modal transportation mitigation and development impact fees. Researches applicable federal, state, and local planning/regulatory literature to be used in the formulation of the Comprehensive Plan policy, the Uniform Land Development Code, Multi-Modal Transportation Mitigation and Impact Fee requirements. Operates, as required, motor vehicles (including departmental motor vehicles) in order to conduct inspections, and investigations to obtain data for use in determining code compliance with multi-modal transportation mitigation and development impact fee requirements, attending meetings, and site visits. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Through knowledge of the Florida Statues for Concurrency, Multi-Modal Transportation Mitigation and Impact Fees, and the County Comprehensive Plan. Thorough knowledge of principles, practices, methods of comprehensive planning and plan implementation. This may include contemporary principles, practices, and methods in as many of the following engineering sciences as possible; ecosystem dynamics, population dynamics, geography, and transportation modeling/engineering. Knowledge of zoning, subdivision regulation, multi-modal transportation planning, and other development regulations and techniques to include historic preservation. Knowledge of planning research procedures in both written and graphic form. Knowledge of economics, government finance, political science, geography, sociology and environmental science as applied to public sector planning. Knowledge of the traditional organization and operations of local and state government agencies. Knowledge of the laws and regulations relating to the practice of public sector planning. Knowledge of the use of planning/development related computing devices and software, including geographic information systems; knowledge of and ability to use computer techniques in public planning and management applications. Skill in the operation of motor vehicles. Ability to make decisions regarding multi-modal transportation capacity that effect concurrency and the ability for people to develop surrounding properties. Ability to formulate and effectively and efficiently implement policies and procedures. Ability to research current and emerging legislation and determine the effects on the on-going planning program. Ability to use independent judgment in making highly visible and complex decisions. Ability to effectively supervise and coordinate the activities of subordinate employees. Ability to carry out complex planning studies and to take a significant role in the preparation and maintenance of comprehensive plans and functional plans. Ability to analyze information and to formulate substantive policy recommendations based upon such studies. Ability to express ideas and findings clearly and concisely, utilizing oral, written, and graphic techniques. Ability to establish and maintain effective working relationships with supervisors, other employees, outside agencies, and the general public. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; talk or hear. The employee is frequently required to reach occasionally required to be mobile. Specific vision abilities required by this job include close vision, color vision, peripheral vision, and ability to adjust focus associated with the constant use of computer monitors. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions, and risk of electrical shock. The noise level in the work environment is usually moderate. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Full-time
Minimum Qualifications Master's degree in urban & regional planning, community planning, engineering, geographic information systems, business administration, public administration, building construction, environmental sciences (with concentration on environmental planning and/or engineering) or related field and three years of professional level urban or transportation planning work related experience; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of all applicable background checks pre-hire and ongoing are required. Position Summary This is highly responsible administrative and professional work managing, implementing, and administrating the Alachua County Concurrency Management System, Multi-Modal Transportation Program, Transportation Planning, Geographic Information Systems and Development Impact Fee Ordinances & Code. An employee assigned to this classification is responsible for all activities and operations of the transportation planning, concurrency and impact fee code division including the evaluation of the transportation impact of proposed development, fee determination, exemptions, collections, encumbrances, and reporting. Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports, and observation of results obtained. Examples of Duties ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Supervises and coordinates the activities of subordinate supervisors and employees including determining work procedures and schedules; issuing instructions; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation. Ensures compliance with Alachua County Unified Land Development Code, the Comprehensive Plan and Florida Statutes for Multi-Modal Transportation Planning, Capital Improvements Planning, Concurrency, Multi-Modal Transportation Mitigation and Impact Fees. Develops and manages Concurrency Management System and Multi-Modal Transportation Mitigation Planning, which includes long range transportation and capital improvements planning, for the County in order to insure the public infrastructure (roads, public safety facilities, etc) necessary to support growth and land development. Coordinates planning for future multi-modal transportation infrastructure projects, transit service and capital with the Florida Department of Transportation, City of Gainesville, Metropolitan Transportation Planning Organization, the Regional Transit System and local municipalities in Alachua County. Coordinates bicycle and pedestrian events and activities with the Bicycle and Pedestrian Advisory Board, the University of Florida and Santa Fe College. Works with Finance and Accounting, the Office of Management and Budget and the Public Works Department on updates to the Capital Improvements Plan and the annual update of the Capital Improvements Element. Manages the Geographic Information System Division and ensures coordination of Geographic Information System activities within County Departments and Divisions. Reviews and analyzes amendments to determine consistency and statutory compliance; reviews and comments on site plans and development proposals for compliance and impact of development on the local infrastructure. Analyzes data and develops projections for future conditions and needs of the population and public facilities. Attends meeting, conducts research and makes presentations as staff liaison to the Board of County Commissioners appointed advisory committees including the Development Review Committee. Provides reports and presentations to the County Commission describing fees collected, encumbered and used, and proposed capital improvement programs for each impact fee category; makes presentations to other members of the Department, Administration, and to elected and appointed officials and citizens dealing with factual information and predetermined policy recommendations. Interprets and implements all provisions of the Multi-Modal Transportation Mitigation Program and Development Impact Fees Code & Ordinances in order to provide general administration of all mitigation and fees enacted by Alachua County. Determines applicable or equivalent types of land uses and assesses the appropriate impact fees based on fee schedule. Interprets mitigation and impact fee schedules as applied to particular development using procedures described in the multi-modal transportation mitigation ordinance and the impact fee code & ordinances. Conducts pre-application meetings with applicants and staff. Reviews individual mitigation and fee determination studies for sufficiency, methodology, technical accuracy and findings in order to establish fees under given procedures. Determines exemptions from or credit applied to requirements to pay multi-modal transportation mitigation and impact fees. Directs the establishment and implementation of all Standard Operating Procedures in the Alachua County Development Multi-Modal Transportation Mitigation Ordinance and Impact Fee Code and applicable ordinances. Confers with the public on matters concerning mitigation and impact fee assessments, both in individual and group settings, including making formal presentations to groups of citizens. Compiles data, inventory, and tracking of the county's multi-modal transportation mitigation and development impact fees. Researches applicable federal, state, and local planning/regulatory literature to be used in the formulation of the Comprehensive Plan policy, the Uniform Land Development Code, Multi-Modal Transportation Mitigation and Impact Fee requirements. Operates, as required, motor vehicles (including departmental motor vehicles) in order to conduct inspections, and investigations to obtain data for use in determining code compliance with multi-modal transportation mitigation and development impact fee requirements, attending meetings, and site visits. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Through knowledge of the Florida Statues for Concurrency, Multi-Modal Transportation Mitigation and Impact Fees, and the County Comprehensive Plan. Thorough knowledge of principles, practices, methods of comprehensive planning and plan implementation. This may include contemporary principles, practices, and methods in as many of the following engineering sciences as possible; ecosystem dynamics, population dynamics, geography, and transportation modeling/engineering. Knowledge of zoning, subdivision regulation, multi-modal transportation planning, and other development regulations and techniques to include historic preservation. Knowledge of planning research procedures in both written and graphic form. Knowledge of economics, government finance, political science, geography, sociology and environmental science as applied to public sector planning. Knowledge of the traditional organization and operations of local and state government agencies. Knowledge of the laws and regulations relating to the practice of public sector planning. Knowledge of the use of planning/development related computing devices and software, including geographic information systems; knowledge of and ability to use computer techniques in public planning and management applications. Skill in the operation of motor vehicles. Ability to make decisions regarding multi-modal transportation capacity that effect concurrency and the ability for people to develop surrounding properties. Ability to formulate and effectively and efficiently implement policies and procedures. Ability to research current and emerging legislation and determine the effects on the on-going planning program. Ability to use independent judgment in making highly visible and complex decisions. Ability to effectively supervise and coordinate the activities of subordinate employees. Ability to carry out complex planning studies and to take a significant role in the preparation and maintenance of comprehensive plans and functional plans. Ability to analyze information and to formulate substantive policy recommendations based upon such studies. Ability to express ideas and findings clearly and concisely, utilizing oral, written, and graphic techniques. Ability to establish and maintain effective working relationships with supervisors, other employees, outside agencies, and the general public. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; talk or hear. The employee is frequently required to reach occasionally required to be mobile. Specific vision abilities required by this job include close vision, color vision, peripheral vision, and ability to adjust focus associated with the constant use of computer monitors. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions, and risk of electrical shock. The noise level in the work environment is usually moderate. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
California State University, Sacramento
Sacramento, CA, USA
Senior Director for Enterprise Systems & Data Services
Job No: 533542
Work Type: Management (MPP)
Location: Sacramento
Categories: MPP, At-Will, Full Time, Information Systems & Technology, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)
Working Title: Senior Director of Enterprise Systems & Data Services
Classification Title: Administrator III
Posting Details
Priority Application Date: Sunday, December 10th mailto:@ 11:55pm PST (Posting will remain open until filled)
Position Summary
The Senior Director of Enterprise Systems & Data Services, reports to the AVP for Planning & Digital Transformation and serves as a member of the IRT leadership team. The incumbent actively participates in planning, projects, prioritization, and continuous improvement of IRT operations and customer service.
The Senior Director leads and manages the Enterprise Systems (PeopleSoft) team and helps develop and diffuse a culture that is attuned to mission critical activities, strategic goals, and providing excellent service and experiences to faculty, staff, and students. The incumbent will also serve as a project manager/key project resource for multiple, complex campus-wide projects and serves on multiple standing and project committees.
The Senior Director manages a high-performing team of analysts, developers, and modelers. The position is responsible for delivering a sustainable data warehouse and reporting platform to meet current and emerging campus data needs. The platform will meet both strategic and operational needs for data and reports for multiple divisions including Academic Affairs, Student Affairs, Advancement, and Budget and Finance. When possible, reports should be designed to meet campus-wide needs that span divisions. The platform currently includes Oracle, Cognos, Informatica, SPSS Modeler, and Tableau.
This position serves as an agent of IRT and creates partnerships between IRT and other divisions on campus, as well as shared governance groups. This position serves as a liaison and key contact for units such as Administration and Business Affairs, Human Resources, University Counsel, Public Safety, and UEI.
This position will serve as a key resource for IRT and the campus in terms of best practices in data governance such as data ownership, data access, data reporting, data definitions, data usage, data privacy, etc. This position will partner with other campus stakeholders to establish enterprise governance framework to control, protect, and enhance the value of data and information assets through their lifecycles.
The incumbent plays a leadership role in coordinating internal and external change management, in consultation with the IRT Communications & Marketing Analyst. The Senior Director also plays a leadership role in facilitating integrations between internal, external, and third-party applications.
The Senior Director works closely with IRT leadership to ensure effective collaboration, innovation, and communication throughout IRT. The position also plays a key role in making IRT operations as efficient and effective as possible. The position will help track software lifecycle management and help avoid duplication in features and functionality.
This position will access information assets containing protected data as defined in the CSU Data Classification Standard only if needed to accomplish an authorized task. Access must be based on the principles of need-to know and least privilege. This position will report any real or potential risk or threat to the security of campus devices, applications, or data to the Information Security Office.
FLSA: Exempt (Not eligible for overtime)
Hiring Range: $11,000 per month - $15,000 per month, commensurate with candidate's education, experience, skills, and training.
CSU Classification Salary Range: $6,250 per month - $20,063 per month
Best-in-class Benefits: https://www.csus.edu/administration-business-affairs/human-resources/employment-services/work-at-sac-state.html
CSU Total Compensation: https://www.calstate.edu/csu-system/careers/compensation/Pages/compensation-calculator.aspx
Salary Grade/Range: 2
Recruitment Type: Regular (At-Will)
Time Base: Full-Time
Pay Plan: 12 months
Work Hours: Monday through Friday, 8am to 5pm; other hours as required
Telecommuting Options
Hybrid work flexibility is available at up to 2 days a week remote, on an opt-in basis.
Please visit the following webpage for more information on the CSU Telecommuting Program: https://www.csus.edu/administration-business-affairs/internal/your-hr/telecommuting-program.html.
Per our Out of State Employment Policy (see below), a successful candidate must reside within the State of California upon time of hire.
Department Information
Who is IRT? Information Resources & Technology (IRT) partners with faculty, staff, and students to provide essential information technology services that support mission critical activities and innovative technology solutions that facilitate the accomplishment of strategic campus goals at Sacramento State.
For more information, please visit: https://careers.csus.edu/en-us/job/516874/www.csus.edu/irt Required Qualifications EDUCATION/EXPERIENCE • Bachelor's degree in a relevant field such as management information systems, data analytics, computer science, social science, education, statistics, data science, etc. • Demonstrated experience in an IT (Information Technology) leadership role such as director including experience with recruitment, supervision, delegation, and performance management. • Demonstrated experience working in a leadership role guiding IT staff and end users in areas such as systems Analysis, ERP (Enterprise Resource Planning) systems, Reporting/Decision-Support Systems, and related systems. • Experience planning and implementing cloud architecture, programming, security, integrations, strategies for data governance/data analytics, maintenance, roadmaps, and other delivery of applications to address organizational needs and goals. • Demonstrated experience providing excellent service to diverse faculty, staff, and students, cultivating partnerships, and maintaining collegial relationships throughout the organization. • Demonstrated experience with leading change/effective change management, evaluation and continuous improvement of services and • Demonstrated experience with strategic planning, implementation and managing vendor relationships including contract negotiations and compliance requirements. • Demonstrated experience successfully managing, multiple complex projects, prioritizing based on strategic goals, and meeting deadlines. KNOWLEDGE, SKILLS, ABILITIES
• Demonstrated excellence in writing, speaking, and presentation skills. • Demonstrated ability to own, manage, and solve complex problems in a creative and timely manner. • Knowledge of ERP systems, Database systems, data governance, reporting tools, data warehouses, cloud-based services, integration platforms, programming languages and applications • Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. CONDITIONS OF EMPLOYMENT
• Ability to pass background check
Preferred Qualifications
• Master's degree in a relevant field or discipline. • At least ten years of progressively complex experience leading enterpise or University-level IT services & systems. • Five years' experience in a director-level role leading a data warehouse or business intelligence team. • Demonstrated experience supporting enterprise reporting and developing reports and dashboards. • Demonstrated knowledge of laws and standards relevant to higher education and the position, such as HIPAA (Health Insurance Portability and Accountability), PCI (Payment Card Industry), GLBA, and FERPA (Family Educational Rights and Privacy Act) and applying that knowledge in the enterprise systems environment. • Demonstrated understanding of higher education organizational structures and mission; experience with shared governance and faculty engagement. • Demonstrated experience with software as a service and/or cloud hosting, software development platforms and using data for decision making • Demonstrated experience managing budgets, vendor relationships, and maintenance contracts. • Demonstrated experience leading and developing other leaders and staff in a collective bargaining environment. • Demonstrated experience with IT service management and project management software; Familiarity with agile project management concepts desired. • Knowledge of Section 508 accessibility, security best practices, universal design and human-centered design. • Familiarity with California State University Information Security Policy and Standards. Documents Needed to Apply* *Failure to upload the required documentation may lead to disqualification:
• Resume • Cover Letter • Diversity Statement
Diversity Statement:
You will be prompted to respond to the following Diversity Statement prompt as part of your application: Sacramento State values diversity and inclusion and has made a university-wide commitment to being an inclusive institution. Please provide a statement that outlines your work to achieve more equitable outcomes and close historic and predictable equity gaps in higher education. Please include personal and/or professional examples highlighting your support and achievement of antiracism, diversity, equity, and inclusion efforts.
About Sacramento State
http://www.csus.edu/ is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:
“As California's capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to https://www.csus.edu/president/mission-imperatives/learning-success/; https://www.csus.edu/president/mission-imperatives/teaching-scholarship-creative-activity/; https://www.csus.edu/president/mission-imperatives/justice-diversity-equity-inclusion-belonging/; https://www.csus.edu/president/mission-imperatives/resource-development-sustainability/; https://www.csus.edu/president/mission-imperatives/community-involvement/, and https://www.csus.edu/president/mission-imperatives/wellness/.
As evidenced by the values embedded in our https://www.csus.edu/student-affairs/_internal/_documents/hornet-honor-code.pdf, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the https://www.csus.edu/academic-affairs/faculty-advancement/why-sac-state.html page.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html.
The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.
COVID19 Vaccination Policy
Effective May 2023, per the https://calstate.policystat.com/policy/11030468/latest/, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
Out of State Employment
Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the https://calstate.policystat.com/policy/10899725/latest/ prohibits the hiring of employees to perform CSU-related work outside the state of California. CSU Telecommuting Program Sacramento State is participating in the CSU Telecommuting Program. The opt-in program is available for positions within the Management Personnel Plan (MPP), Non-Represented Employees, Academic Professionals of California (APC) union, or California State University Employees Union (CSUEU). All CSU employees, regardless of telecommuting status, must still comply with the CSU's Out of State Employment Policy. Eligibility Verification
Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.
Advertised: November 01, 2023 (9:15 AM)
Applications Closes: Open Until Filled
To apply, visit https://apptrkr.com/4757408
jeid-1fa5727355fd074e83ef84d427e41df1
Full Time
Senior Director for Enterprise Systems & Data Services
Job No: 533542
Work Type: Management (MPP)
Location: Sacramento
Categories: MPP, At-Will, Full Time, Information Systems & Technology, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)
Working Title: Senior Director of Enterprise Systems & Data Services
Classification Title: Administrator III
Posting Details
Priority Application Date: Sunday, December 10th mailto:@ 11:55pm PST (Posting will remain open until filled)
Position Summary
The Senior Director of Enterprise Systems & Data Services, reports to the AVP for Planning & Digital Transformation and serves as a member of the IRT leadership team. The incumbent actively participates in planning, projects, prioritization, and continuous improvement of IRT operations and customer service.
The Senior Director leads and manages the Enterprise Systems (PeopleSoft) team and helps develop and diffuse a culture that is attuned to mission critical activities, strategic goals, and providing excellent service and experiences to faculty, staff, and students. The incumbent will also serve as a project manager/key project resource for multiple, complex campus-wide projects and serves on multiple standing and project committees.
The Senior Director manages a high-performing team of analysts, developers, and modelers. The position is responsible for delivering a sustainable data warehouse and reporting platform to meet current and emerging campus data needs. The platform will meet both strategic and operational needs for data and reports for multiple divisions including Academic Affairs, Student Affairs, Advancement, and Budget and Finance. When possible, reports should be designed to meet campus-wide needs that span divisions. The platform currently includes Oracle, Cognos, Informatica, SPSS Modeler, and Tableau.
This position serves as an agent of IRT and creates partnerships between IRT and other divisions on campus, as well as shared governance groups. This position serves as a liaison and key contact for units such as Administration and Business Affairs, Human Resources, University Counsel, Public Safety, and UEI.
This position will serve as a key resource for IRT and the campus in terms of best practices in data governance such as data ownership, data access, data reporting, data definitions, data usage, data privacy, etc. This position will partner with other campus stakeholders to establish enterprise governance framework to control, protect, and enhance the value of data and information assets through their lifecycles.
The incumbent plays a leadership role in coordinating internal and external change management, in consultation with the IRT Communications & Marketing Analyst. The Senior Director also plays a leadership role in facilitating integrations between internal, external, and third-party applications.
The Senior Director works closely with IRT leadership to ensure effective collaboration, innovation, and communication throughout IRT. The position also plays a key role in making IRT operations as efficient and effective as possible. The position will help track software lifecycle management and help avoid duplication in features and functionality.
This position will access information assets containing protected data as defined in the CSU Data Classification Standard only if needed to accomplish an authorized task. Access must be based on the principles of need-to know and least privilege. This position will report any real or potential risk or threat to the security of campus devices, applications, or data to the Information Security Office.
FLSA: Exempt (Not eligible for overtime)
Hiring Range: $11,000 per month - $15,000 per month, commensurate with candidate's education, experience, skills, and training.
CSU Classification Salary Range: $6,250 per month - $20,063 per month
Best-in-class Benefits: https://www.csus.edu/administration-business-affairs/human-resources/employment-services/work-at-sac-state.html
CSU Total Compensation: https://www.calstate.edu/csu-system/careers/compensation/Pages/compensation-calculator.aspx
Salary Grade/Range: 2
Recruitment Type: Regular (At-Will)
Time Base: Full-Time
Pay Plan: 12 months
Work Hours: Monday through Friday, 8am to 5pm; other hours as required
Telecommuting Options
Hybrid work flexibility is available at up to 2 days a week remote, on an opt-in basis.
Please visit the following webpage for more information on the CSU Telecommuting Program: https://www.csus.edu/administration-business-affairs/internal/your-hr/telecommuting-program.html.
Per our Out of State Employment Policy (see below), a successful candidate must reside within the State of California upon time of hire.
Department Information
Who is IRT? Information Resources & Technology (IRT) partners with faculty, staff, and students to provide essential information technology services that support mission critical activities and innovative technology solutions that facilitate the accomplishment of strategic campus goals at Sacramento State.
For more information, please visit: https://careers.csus.edu/en-us/job/516874/www.csus.edu/irt Required Qualifications EDUCATION/EXPERIENCE • Bachelor's degree in a relevant field such as management information systems, data analytics, computer science, social science, education, statistics, data science, etc. • Demonstrated experience in an IT (Information Technology) leadership role such as director including experience with recruitment, supervision, delegation, and performance management. • Demonstrated experience working in a leadership role guiding IT staff and end users in areas such as systems Analysis, ERP (Enterprise Resource Planning) systems, Reporting/Decision-Support Systems, and related systems. • Experience planning and implementing cloud architecture, programming, security, integrations, strategies for data governance/data analytics, maintenance, roadmaps, and other delivery of applications to address organizational needs and goals. • Demonstrated experience providing excellent service to diverse faculty, staff, and students, cultivating partnerships, and maintaining collegial relationships throughout the organization. • Demonstrated experience with leading change/effective change management, evaluation and continuous improvement of services and • Demonstrated experience with strategic planning, implementation and managing vendor relationships including contract negotiations and compliance requirements. • Demonstrated experience successfully managing, multiple complex projects, prioritizing based on strategic goals, and meeting deadlines. KNOWLEDGE, SKILLS, ABILITIES
• Demonstrated excellence in writing, speaking, and presentation skills. • Demonstrated ability to own, manage, and solve complex problems in a creative and timely manner. • Knowledge of ERP systems, Database systems, data governance, reporting tools, data warehouses, cloud-based services, integration platforms, programming languages and applications • Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. CONDITIONS OF EMPLOYMENT
• Ability to pass background check
Preferred Qualifications
• Master's degree in a relevant field or discipline. • At least ten years of progressively complex experience leading enterpise or University-level IT services & systems. • Five years' experience in a director-level role leading a data warehouse or business intelligence team. • Demonstrated experience supporting enterprise reporting and developing reports and dashboards. • Demonstrated knowledge of laws and standards relevant to higher education and the position, such as HIPAA (Health Insurance Portability and Accountability), PCI (Payment Card Industry), GLBA, and FERPA (Family Educational Rights and Privacy Act) and applying that knowledge in the enterprise systems environment. • Demonstrated understanding of higher education organizational structures and mission; experience with shared governance and faculty engagement. • Demonstrated experience with software as a service and/or cloud hosting, software development platforms and using data for decision making • Demonstrated experience managing budgets, vendor relationships, and maintenance contracts. • Demonstrated experience leading and developing other leaders and staff in a collective bargaining environment. • Demonstrated experience with IT service management and project management software; Familiarity with agile project management concepts desired. • Knowledge of Section 508 accessibility, security best practices, universal design and human-centered design. • Familiarity with California State University Information Security Policy and Standards. Documents Needed to Apply* *Failure to upload the required documentation may lead to disqualification:
• Resume • Cover Letter • Diversity Statement
Diversity Statement:
You will be prompted to respond to the following Diversity Statement prompt as part of your application: Sacramento State values diversity and inclusion and has made a university-wide commitment to being an inclusive institution. Please provide a statement that outlines your work to achieve more equitable outcomes and close historic and predictable equity gaps in higher education. Please include personal and/or professional examples highlighting your support and achievement of antiracism, diversity, equity, and inclusion efforts.
About Sacramento State
http://www.csus.edu/ is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:
“As California's capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to https://www.csus.edu/president/mission-imperatives/learning-success/; https://www.csus.edu/president/mission-imperatives/teaching-scholarship-creative-activity/; https://www.csus.edu/president/mission-imperatives/justice-diversity-equity-inclusion-belonging/; https://www.csus.edu/president/mission-imperatives/resource-development-sustainability/; https://www.csus.edu/president/mission-imperatives/community-involvement/, and https://www.csus.edu/president/mission-imperatives/wellness/.
As evidenced by the values embedded in our https://www.csus.edu/student-affairs/_internal/_documents/hornet-honor-code.pdf, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the https://www.csus.edu/academic-affairs/faculty-advancement/why-sac-state.html page.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html.
The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.
COVID19 Vaccination Policy
Effective May 2023, per the https://calstate.policystat.com/policy/11030468/latest/, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
Out of State Employment
Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the https://calstate.policystat.com/policy/10899725/latest/ prohibits the hiring of employees to perform CSU-related work outside the state of California. CSU Telecommuting Program Sacramento State is participating in the CSU Telecommuting Program. The opt-in program is available for positions within the Management Personnel Plan (MPP), Non-Represented Employees, Academic Professionals of California (APC) union, or California State University Employees Union (CSUEU). All CSU employees, regardless of telecommuting status, must still comply with the CSU's Out of State Employment Policy. Eligibility Verification
Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.
Advertised: November 01, 2023 (9:15 AM)
Applications Closes: Open Until Filled
To apply, visit https://apptrkr.com/4757408
jeid-1fa5727355fd074e83ef84d427e41df1
Administrative Analyst III
Position Information The County Administrator seeks a talented, fiscally focused professional to join the County Administrator's Office (CAO) as an Administrative Analyst III.
Starting salary up to $66.14/hour ($138,042/year) and a competitive total compensation package!*
Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: • Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment • Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range • Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year • County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options • Staff Development/Wellness Pay - Annual benefit allowances of up to $2,000 and ongoing education/training opportunities • Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits • Retirement - A pension fully integrated with Social Security • Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment
Become an Administrative Analyst III in the CAO As an Administrative Analyst III on the Operations and Budget (O&B) team, you will collaborate with department heads and senior departmental staff for assigned departments to analyze departmental budgets, finances, new and ongoing projects and programs, services, staffing plans, and procedures. A few examples of the types of work O&B Administrative Analysts conduct include: working with department executive management to develop substantial, long-range plans; reviewing and recommending effective departmental organizational structure and staffing plans; analyzing legislation that may affect assigned departments; and collaborating with departments and the County Administrator on strategies to improve efficiencies and services, produce additional revenue, and/or maximize resources.
This position acts as a liaison between departments and the CAO and develops and explains recommendations to senior CAO management regarding fiscal and operational areas. Additionally, as a member of O&B, you will:
• Assist in the development of the countywide budget • Write Board reports and present to the Board of Supervisors • Research, perform complex analyses, and develop recommendations on budget and policy issues • Solicit and receive regular input from senior CAO managers and convey direction and information to departments The ideal candidate will be an excellent communicator who is highly interested in conducting fiscal analyses and will bring a solution-oriented mindset to solve complex operational issues that public sector programs/departments commonly face. Additionally, they will bring:
• Demonstrated experience performing budgetary and/or data analyses • Experience analyzing program information to critically evaluate needs and requests for enhanced staffing to meet expanded missions • The ability to identify creative alternatives to proposed solutions, draw connections between disparate operating units, and seek opportunities for collaboration and efficiencies • Exceptional quantitative and qualitative skills coupled with proficiency utilizing Excel • Experience working with public sector rules such as Civil Service employment and public sector procurement rules • Significant tact and discretion in dealing with sensitive topics *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory.
The CAO is currently recruiting to fill an Administrative Analyst III position. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment.
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.
Minimum Qualifications Education and Experience: Any combination of education and work experience which would provide an opportunity to acquire the knowledge and abilities listed herein. Normally, this would include academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology, or a related field; and three years of related and comparable experience analysis and developing reports and recommendations related to general administration, accounting, budget, and/or personnel work. Experience working in a public agency, an advanced degree in a related field, and lead or supervisory experience are highly desirable.
License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.
Knowledge, Skills, and Abilities Considerable knowledge of: principles and practices relating to modern budget, programs and systems management; the operations and functions of County government; principles and practices of research, report writing, and statistical analysis; written and oral communications, including language mechanics, syntax, and English composition; computer applications related to work including methods of graphic presentations.
Working knowledge of: group dynamics as it relates to public organizations; principles and practices of supervision and performance management; principles and practices of project management, modern office methods and procedures.
Ability to: plan and organize research and statistical work relating to the various aspects of administration, budget, and general management matters; understand, interpret, and apply rules, regulations, and ordinances, as well as federal, state, and local legislation; apply problem solving skills sufficient to reach appropriate solutions, take action, document, and complete work in a timely manner; prioritize and manage a variety of simultaneous work projects and priorities to meet timelines and commitments; plan, organize, coordinate, and evaluate effectiveness of assigned project(s); effectively communicate orally and in writing, and present conclusions before advisory and policy bodies; establish and maintain effective working relationships with County staff, and the public in carrying out sound management policies; perform data collection, interpretation, and evaluation pertaining to administrative, fiscal, and management matters; use principles of inductive and deductive reasoning to validate conclusions and recommendations; persuade, rationalize, and project consequences of decisions and/or recommendations; analyze administrative problems, budget requests, and a variety of programs, systems and procedures.
Selection Procedure & Some Helpful Tips When Applying • Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. • You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. • You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. • Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.
Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.
Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.
The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria:
• Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.
Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.
ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.
Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.
HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org. Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.
The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.
To apply, visit: https://apptrkr.com/4728388
Full Time
Administrative Analyst III
Position Information The County Administrator seeks a talented, fiscally focused professional to join the County Administrator's Office (CAO) as an Administrative Analyst III.
Starting salary up to $66.14/hour ($138,042/year) and a competitive total compensation package!*
Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: • Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment • Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range • Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year • County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options • Staff Development/Wellness Pay - Annual benefit allowances of up to $2,000 and ongoing education/training opportunities • Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits • Retirement - A pension fully integrated with Social Security • Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment
Become an Administrative Analyst III in the CAO As an Administrative Analyst III on the Operations and Budget (O&B) team, you will collaborate with department heads and senior departmental staff for assigned departments to analyze departmental budgets, finances, new and ongoing projects and programs, services, staffing plans, and procedures. A few examples of the types of work O&B Administrative Analysts conduct include: working with department executive management to develop substantial, long-range plans; reviewing and recommending effective departmental organizational structure and staffing plans; analyzing legislation that may affect assigned departments; and collaborating with departments and the County Administrator on strategies to improve efficiencies and services, produce additional revenue, and/or maximize resources.
This position acts as a liaison between departments and the CAO and develops and explains recommendations to senior CAO management regarding fiscal and operational areas. Additionally, as a member of O&B, you will:
• Assist in the development of the countywide budget • Write Board reports and present to the Board of Supervisors • Research, perform complex analyses, and develop recommendations on budget and policy issues • Solicit and receive regular input from senior CAO managers and convey direction and information to departments The ideal candidate will be an excellent communicator who is highly interested in conducting fiscal analyses and will bring a solution-oriented mindset to solve complex operational issues that public sector programs/departments commonly face. Additionally, they will bring:
• Demonstrated experience performing budgetary and/or data analyses • Experience analyzing program information to critically evaluate needs and requests for enhanced staffing to meet expanded missions • The ability to identify creative alternatives to proposed solutions, draw connections between disparate operating units, and seek opportunities for collaboration and efficiencies • Exceptional quantitative and qualitative skills coupled with proficiency utilizing Excel • Experience working with public sector rules such as Civil Service employment and public sector procurement rules • Significant tact and discretion in dealing with sensitive topics *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory.
The CAO is currently recruiting to fill an Administrative Analyst III position. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment.
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.
Minimum Qualifications Education and Experience: Any combination of education and work experience which would provide an opportunity to acquire the knowledge and abilities listed herein. Normally, this would include academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology, or a related field; and three years of related and comparable experience analysis and developing reports and recommendations related to general administration, accounting, budget, and/or personnel work. Experience working in a public agency, an advanced degree in a related field, and lead or supervisory experience are highly desirable.
License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.
Knowledge, Skills, and Abilities Considerable knowledge of: principles and practices relating to modern budget, programs and systems management; the operations and functions of County government; principles and practices of research, report writing, and statistical analysis; written and oral communications, including language mechanics, syntax, and English composition; computer applications related to work including methods of graphic presentations.
Working knowledge of: group dynamics as it relates to public organizations; principles and practices of supervision and performance management; principles and practices of project management, modern office methods and procedures.
Ability to: plan and organize research and statistical work relating to the various aspects of administration, budget, and general management matters; understand, interpret, and apply rules, regulations, and ordinances, as well as federal, state, and local legislation; apply problem solving skills sufficient to reach appropriate solutions, take action, document, and complete work in a timely manner; prioritize and manage a variety of simultaneous work projects and priorities to meet timelines and commitments; plan, organize, coordinate, and evaluate effectiveness of assigned project(s); effectively communicate orally and in writing, and present conclusions before advisory and policy bodies; establish and maintain effective working relationships with County staff, and the public in carrying out sound management policies; perform data collection, interpretation, and evaluation pertaining to administrative, fiscal, and management matters; use principles of inductive and deductive reasoning to validate conclusions and recommendations; persuade, rationalize, and project consequences of decisions and/or recommendations; analyze administrative problems, budget requests, and a variety of programs, systems and procedures.
Selection Procedure & Some Helpful Tips When Applying • Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. • You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. • You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. • Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.
Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.
Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.
The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria:
• Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.
Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.
ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.
Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.
HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org. Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.
The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.
To apply, visit: https://apptrkr.com/4728388
Alachua County Board of County Commissioners
Alachua County, FL
Minimum Qualifications Salary Range : Level 1 ( $21.51 Hourly $44,740.80 Annually) - Level 3 ($28.1250 Hourly; $58,500.00 Annually) Graduation from high school or equivalent. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of a pre-employment drug screen, physical examination, and successful completion of all applicable background checks pre-hire and ongoing are required. Upon submission of application, proof of the following must be provided: Firesafety Inspector I by the State of Florida (Levels 1, 2, and 3), Firesafety Inspector II by the State of Florida (Level 3), and Firefighter II by the State of Florida (Level 3). Level 1 Required Certifications: Firesafety Inspector I* Preference given for Firefighter II* Level 2 Required Certifications: Firesafety Inspector I* Three years of fire suppression/prevention, fire inspection, fire codes enforcement, or building plans review for fire codes compliance experience; or any equivalent combination of related training and experience. Preference given for Firefighter II*, Firesafety Inspector II* Level 3 Required Certifications: Firesafety Inspector I*, Firesafety Inspector II*, Firefighter II* Six years of fire suppression/prevention, fire inspection, fire codes enforcement, or building plans review for fire codes compliance experience; or any equivalent combination of related training and experience. Preference given for any of the following: Fire Officer I*, Fire Officer II*, Fire Code Administrator*, NFPA Certified Fire Protection Specialist, completion of a two-year college level program in Fire Sciences or related field. *Indicates State of Florida Certification Position Summary This is responsible technical work reviewing plans and inspecting structures for adherence to County fire codes. An employee in this classification is responsible for reviewing construction plans for compliance to fire codes, inspecting buildings and premises for fire hazards and conducting fire prevention programs. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained. This position reports directly to the Division Chief/Fire Marshal.Examples of Duties This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work and may be reassigned to the Fire Rescue Operations on a temporary basis. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Level 1 Performs fire inspections to ensure compliance with National Standards, Florida Laws, and County Ordinances. Performs research and conducts surveys for various reports. Assists with public education efforts; answers complaints and assists the general public. Maintains open communication with superiors, School Board, and the general public for dissemination of information and the enforcement of all local, State, and National fire codes and regulations. Maintains records on buildings reflecting dates of inspections, fire extinguishing systems, hazardous or combustible materials contained within and emergency data on owners and occupants. Responds to complaints of fire hazards; attempts to resolve by corresponding and meeting with the affected parties. Drives a County and/or personal vehicle to perform duties as required. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. Level 2 ($22.5241 Hourly; $46,850.13 Annually) Includes level 1 duties as shown above & level 2 duties shown below. Assists the Fire Marshal in the review of new construction and remodeling plans; submits written recommendations for compliance. Assists with inspections of new construction to ensure compliance with fire codes and that recommended changes have been made. Maintains records on buildings reflecting dates of inspections, fire extinguishing systems, hazardous or combustible materials contained within and emergency data on owners and occupants. Approves permits issued in compliance with fire prevention codes. Conducts fire prevention programs for schools and civic organizations, and makes presentations to schools, civic organizations, and other public arenas. Assists the Fire Marshal in providing responses to requests and questions from citizens. Responds to complaints of fire hazards; attempts to resolve by corresponding and meeting with the affected parties. Drives a County and/or personal vehicle to perform duties as required. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. Level 3 ($28.1250 Hourly; $58,500.00 Annually) Includes level 1 and level 2 duties as shown above & level 3 duties shown below. Conducts building plans review, examination, and approval for life safety, building codes, fire codes and Uniform Fire Codes of the State Fire Marshal. Reviews site development plans for access, water utilities and firefighting capability. Reviews current trends and developments in the field of construction. Examines building proposals of all types to determine compliance with code requirements and related regulations. Records and documents all plans reviews. Inspects all phases of building construction, repairs, additions, and alterations during progress and after completion for conformity with building codes and fire codes, approved plans and specifications. On-site inspections require checking zoning setbacks, compliance with land development codes and all phases of construction during progress from beginning to completion. Explains, interprets, provides guidance, and confers with planners, developers, contractors, building/facility managers, architects, engineers, and related professional organizations, as necessary, to promote an understanding of local and state life safety and fire codes. Coordinates activities with the Fire Marshal (Division Chief, Fire Prevention), building inspectors, planners, engineers, and other agency staff. Conducts inspections of places of public assembly such as: auditoriums, theaters, halls, businesses, industrial, temporary structures or tents, and institutional occupancies, for existing or potential fire and life safety hazards and compliance with municipal fire prevention regulations. Conducts inspections of fire protection systems and devices in buildings and structures within the county such as: fire sprinklers, heat and smoke detectors and other private fire protection devices. Investigates and reports on complaints received from any concerned person, group or agency on matters concerning hazardous conditions or practices. Resolves these complex and sensitive service issues either personally, electronically, by telephone, or in writing. Maintains records and documents of customer service issues and resolutions. Performs research on codes and ordinances as assigned to evaluate and recommend improvements to codes and ordinances. Research problems and complaints regarding commercial and residential buildings, building construction and code compliance. Responds to complex and sensitive building issues. Drives a County and/or personal vehicle to perform duties as required. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS, AND ABILITIES Thorough knowledge of standard building and fire safety codes. Considerable knowledge of the principles, practices, and procedures of firefighting and fire prevention. Knowledge of County geography; knowledge of potential fire hazards in the County. Knowledge of building, electrical and fire safety codes and ordinances. Knowledge of building materials and methods. Knowledge of recent fire prevention developments and practices. Skill in the operation of the following equipment: personal computer, to include associated software, calculator, fax machine, copying machine, and telephone. Ability to prepare and submit narrative and statistical reports. Ability to express ideas clearly and concisely, verbally and in writing. Ability to read, review and understand complicated building plans and blueprints. Ability to apply codes and ordinances to plans. Ability to impartially and consistently enforce fire regulations and safety codes. Ability to plan and present speeches and demonstrations on fire prevention.Ability to keep records and prepare reports. Ability to become certified as a Fire Inspector under State requirements. Ability to establish and maintain effective working relationships with the general public, coworkers, County employees, citizens, outside agencies, contractors, developers, architects, engineers, owners, elected and appointed officials and members of diverse cultural and linguistic backgrounds. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to talk or hear. The employee is occasionally required to stand; walk; sit; climb or balance; stoop, kneel, crouch or crawl; use hands to finger, handle or feel; reach with hands and arms; taste or smell. The employee must frequently lift and/or move up to 10 pounds; occasionally lift and/or move in excess of 100 pounds. Specific vision abilities required by this job include color vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently exposed to outdoor weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places, and is occasionally exposed to wet, humid conditions (non- weather); fumes or airborne particles; toxic or caustic chemicals; extreme cold and heat (non-weather); risk of electrical shock; radiation, and vibration. The noise level in the work environment is usually loud.Supplemental Information 08/09/23-job description currently under review. kab/hr Bargaining Unit: Fire Operations - IAFF Local 3852 FLSA: Non-Exempt Special Risk An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Full-time
Minimum Qualifications Salary Range : Level 1 ( $21.51 Hourly $44,740.80 Annually) - Level 3 ($28.1250 Hourly; $58,500.00 Annually) Graduation from high school or equivalent. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Successful completion of a pre-employment drug screen, physical examination, and successful completion of all applicable background checks pre-hire and ongoing are required. Upon submission of application, proof of the following must be provided: Firesafety Inspector I by the State of Florida (Levels 1, 2, and 3), Firesafety Inspector II by the State of Florida (Level 3), and Firefighter II by the State of Florida (Level 3). Level 1 Required Certifications: Firesafety Inspector I* Preference given for Firefighter II* Level 2 Required Certifications: Firesafety Inspector I* Three years of fire suppression/prevention, fire inspection, fire codes enforcement, or building plans review for fire codes compliance experience; or any equivalent combination of related training and experience. Preference given for Firefighter II*, Firesafety Inspector II* Level 3 Required Certifications: Firesafety Inspector I*, Firesafety Inspector II*, Firefighter II* Six years of fire suppression/prevention, fire inspection, fire codes enforcement, or building plans review for fire codes compliance experience; or any equivalent combination of related training and experience. Preference given for any of the following: Fire Officer I*, Fire Officer II*, Fire Code Administrator*, NFPA Certified Fire Protection Specialist, completion of a two-year college level program in Fire Sciences or related field. *Indicates State of Florida Certification Position Summary This is responsible technical work reviewing plans and inspecting structures for adherence to County fire codes. An employee in this classification is responsible for reviewing construction plans for compliance to fire codes, inspecting buildings and premises for fire hazards and conducting fire prevention programs. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained. This position reports directly to the Division Chief/Fire Marshal.Examples of Duties This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work and may be reassigned to the Fire Rescue Operations on a temporary basis. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Level 1 Performs fire inspections to ensure compliance with National Standards, Florida Laws, and County Ordinances. Performs research and conducts surveys for various reports. Assists with public education efforts; answers complaints and assists the general public. Maintains open communication with superiors, School Board, and the general public for dissemination of information and the enforcement of all local, State, and National fire codes and regulations. Maintains records on buildings reflecting dates of inspections, fire extinguishing systems, hazardous or combustible materials contained within and emergency data on owners and occupants. Responds to complaints of fire hazards; attempts to resolve by corresponding and meeting with the affected parties. Drives a County and/or personal vehicle to perform duties as required. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. Level 2 ($22.5241 Hourly; $46,850.13 Annually) Includes level 1 duties as shown above & level 2 duties shown below. Assists the Fire Marshal in the review of new construction and remodeling plans; submits written recommendations for compliance. Assists with inspections of new construction to ensure compliance with fire codes and that recommended changes have been made. Maintains records on buildings reflecting dates of inspections, fire extinguishing systems, hazardous or combustible materials contained within and emergency data on owners and occupants. Approves permits issued in compliance with fire prevention codes. Conducts fire prevention programs for schools and civic organizations, and makes presentations to schools, civic organizations, and other public arenas. Assists the Fire Marshal in providing responses to requests and questions from citizens. Responds to complaints of fire hazards; attempts to resolve by corresponding and meeting with the affected parties. Drives a County and/or personal vehicle to perform duties as required. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. Level 3 ($28.1250 Hourly; $58,500.00 Annually) Includes level 1 and level 2 duties as shown above & level 3 duties shown below. Conducts building plans review, examination, and approval for life safety, building codes, fire codes and Uniform Fire Codes of the State Fire Marshal. Reviews site development plans for access, water utilities and firefighting capability. Reviews current trends and developments in the field of construction. Examines building proposals of all types to determine compliance with code requirements and related regulations. Records and documents all plans reviews. Inspects all phases of building construction, repairs, additions, and alterations during progress and after completion for conformity with building codes and fire codes, approved plans and specifications. On-site inspections require checking zoning setbacks, compliance with land development codes and all phases of construction during progress from beginning to completion. Explains, interprets, provides guidance, and confers with planners, developers, contractors, building/facility managers, architects, engineers, and related professional organizations, as necessary, to promote an understanding of local and state life safety and fire codes. Coordinates activities with the Fire Marshal (Division Chief, Fire Prevention), building inspectors, planners, engineers, and other agency staff. Conducts inspections of places of public assembly such as: auditoriums, theaters, halls, businesses, industrial, temporary structures or tents, and institutional occupancies, for existing or potential fire and life safety hazards and compliance with municipal fire prevention regulations. Conducts inspections of fire protection systems and devices in buildings and structures within the county such as: fire sprinklers, heat and smoke detectors and other private fire protection devices. Investigates and reports on complaints received from any concerned person, group or agency on matters concerning hazardous conditions or practices. Resolves these complex and sensitive service issues either personally, electronically, by telephone, or in writing. Maintains records and documents of customer service issues and resolutions. Performs research on codes and ordinances as assigned to evaluate and recommend improvements to codes and ordinances. Research problems and complaints regarding commercial and residential buildings, building construction and code compliance. Responds to complex and sensitive building issues. Drives a County and/or personal vehicle to perform duties as required. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS, AND ABILITIES Thorough knowledge of standard building and fire safety codes. Considerable knowledge of the principles, practices, and procedures of firefighting and fire prevention. Knowledge of County geography; knowledge of potential fire hazards in the County. Knowledge of building, electrical and fire safety codes and ordinances. Knowledge of building materials and methods. Knowledge of recent fire prevention developments and practices. Skill in the operation of the following equipment: personal computer, to include associated software, calculator, fax machine, copying machine, and telephone. Ability to prepare and submit narrative and statistical reports. Ability to express ideas clearly and concisely, verbally and in writing. Ability to read, review and understand complicated building plans and blueprints. Ability to apply codes and ordinances to plans. Ability to impartially and consistently enforce fire regulations and safety codes. Ability to plan and present speeches and demonstrations on fire prevention.Ability to keep records and prepare reports. Ability to become certified as a Fire Inspector under State requirements. Ability to establish and maintain effective working relationships with the general public, coworkers, County employees, citizens, outside agencies, contractors, developers, architects, engineers, owners, elected and appointed officials and members of diverse cultural and linguistic backgrounds. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to talk or hear. The employee is occasionally required to stand; walk; sit; climb or balance; stoop, kneel, crouch or crawl; use hands to finger, handle or feel; reach with hands and arms; taste or smell. The employee must frequently lift and/or move up to 10 pounds; occasionally lift and/or move in excess of 100 pounds. Specific vision abilities required by this job include color vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently exposed to outdoor weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places, and is occasionally exposed to wet, humid conditions (non- weather); fumes or airborne particles; toxic or caustic chemicals; extreme cold and heat (non-weather); risk of electrical shock; radiation, and vibration. The noise level in the work environment is usually loud.Supplemental Information 08/09/23-job description currently under review. kab/hr Bargaining Unit: Fire Operations - IAFF Local 3852 FLSA: Non-Exempt Special Risk An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications A bachelor’s degree in business administration, public administration, or a related field, and seven years of progressively responsible administrative professional experience, including two years of supervisory experience preferably in a library, special district, or government. A master’s degree in public administration, business administration, library/information science (from an ALA accredited program), or a related field may substitute for two years of experience. Successful completion of a criminal history background investigation is required prior to employment. Position Summary This is highly responsible administrative, managerial, and advanced professional work directing the Administrative Services Division operations of the Alachua County Library District, an independent special taxing district. An employee assigned to this classification has responsibility for the supervision and effective operation of all fiscal, procurement, human resources, information technology, planning, and facilities operations of the Library District, including the supervision of clerical and staff personnel; and the installation of effective procedures, practices, and processes. Work is performed under the Library Director, with a high degree of sound independent judgment and initiative. Work is reviewed through conferences, reports and evaluation of results obtained.Examples of Duties Administers Personnel, Equal Opportunity, and Risk Management policies District-wide, assuring compliance with Board directives, Library District policies and procedures, bargaining union contract, and local, state, and federal law. Administers all fiscal related functions (budget, capital planning, procurement, accounts payable and receivable, etc.) facilities construction and maintenance, insurance, contracts management and legal services. Develops and monitors long range District objectives and plans including preparing the draft five year Long Range Facilities and Library Services Plan and annual Accomplishments document; initiates implementation of developed plans and policies. Administers all systems analysis, systems development, programming, testing and maintenance, selection and implementation of purchased software applications and hardware, network analysis, network development and network maintenance. Manages and coordinates the activities of subordinate administrators, managers, supervisors and employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance appraisals; and conducting departmental training and orientation. Plans and conducts staff meetings. Coordinates County Human Resources Personnel, Equal Opportunity, Risk Management, and Procurement support services as authorized by the Library Director and Governing Board. Recommends new and/or revised Personnel and Library Services policies to the Library Director, Board of Trustees, and the Library District Governing Board for approval. Recommends changes to classifications and annual pay plans to the Library Director. Attends all meetings of the Board of Trustees and the Library District Governing Board; participates in discussions and makes recommendations. Serves as liaison to the Board of Trustees Policy Committee. Administers Library District’s employee recruitment, selection, performance review, and disciplinary processes in compliance with policy, local, state, and federal law, and bargaining unit contract. Represents the Library Director, when necessary, at meetings to furnish or obtain information. Conducts and analyzes research on library administration issues; compiles reports to be used as a foundation for District-wide strategic planning efforts. In coordination with the Library Director, implements/administers the pension program. Analyzes annual department budget proposals for impact on library services and programs; makes recommendations based on that analysis. Initiates and coordinates grant projects that support and enhance District programs and services. Coordinates the development and implementation of District-wide training opportunities and recognition programs for Staff and Volunteers. Recommends additions and/or changes to the Library District employee benefits package, including pension. Monitors and makes recommendations concerning leases, contracts including collective bargaining contracts, interlocal agreements, and consultant services for the Library District subject to approval by the Governing Board. Monitors the development of the Library District’s Volunteer Program. Participates in community and professional meetings to explain the activities and services of the Library District and to discuss and act on Library District issues. Attends and actively participates in local, state and national conferences and workshops related to libraries and government services. Performs related work as required. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Extensive knowledge of the principles and practices of business or public administration, and special district or local government administration. Extensive knowledge of the methods, policies, practices, principles, and procedures of professional library work. Thorough knowledge of administrative techniques and procedures, particularly those pertaining to library work and human resources management. Considerable knowledge of counseling and interviewing. Ability to effectively manage and coordinate the activities of subordinate managers and employees. Ability to formulate long-range organizational plans and to put them in operation. Ability to establish and maintain necessary administrative records and controls and to prepare periodic and special reports. Ability to communicate effectively both verbally and in writing. Ability to establish and maintain effective working relationships with peers, governmental officials, subordinates, civic groups and organizations, and the public. Ability to analyze library problems and make sound recommendations for change. Ability to effectively manage multiple, concurrent complex system development projects. Understand how and why Library policies and procedures were developed. Ensure patron compliance of all policies and procedures through effective communication and enforcement. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee is occasionally required to reach and be mobile. The employee must occasionally lift and/or move up to 25 pounds in the handling of books. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus associated with the constant use of printed matter and computer monitors. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. For other benefits such as life insurance and health insurance click here. • HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans’ Day Thanksgiving Day Friday following Thanksgiving Christmas Day Additional Christmas Holiday 3 Floating Holidays (Permanent Employees Only) Pay periods are every two (2) weeks beginning at 12:01 a.m. Saturday through 12:00 midnight Friday. Payday is the second Friday following the end of a pay period.
Full-time
Minimum Qualifications A bachelor’s degree in business administration, public administration, or a related field, and seven years of progressively responsible administrative professional experience, including two years of supervisory experience preferably in a library, special district, or government. A master’s degree in public administration, business administration, library/information science (from an ALA accredited program), or a related field may substitute for two years of experience. Successful completion of a criminal history background investigation is required prior to employment. Position Summary This is highly responsible administrative, managerial, and advanced professional work directing the Administrative Services Division operations of the Alachua County Library District, an independent special taxing district. An employee assigned to this classification has responsibility for the supervision and effective operation of all fiscal, procurement, human resources, information technology, planning, and facilities operations of the Library District, including the supervision of clerical and staff personnel; and the installation of effective procedures, practices, and processes. Work is performed under the Library Director, with a high degree of sound independent judgment and initiative. Work is reviewed through conferences, reports and evaluation of results obtained.Examples of Duties Administers Personnel, Equal Opportunity, and Risk Management policies District-wide, assuring compliance with Board directives, Library District policies and procedures, bargaining union contract, and local, state, and federal law. Administers all fiscal related functions (budget, capital planning, procurement, accounts payable and receivable, etc.) facilities construction and maintenance, insurance, contracts management and legal services. Develops and monitors long range District objectives and plans including preparing the draft five year Long Range Facilities and Library Services Plan and annual Accomplishments document; initiates implementation of developed plans and policies. Administers all systems analysis, systems development, programming, testing and maintenance, selection and implementation of purchased software applications and hardware, network analysis, network development and network maintenance. Manages and coordinates the activities of subordinate administrators, managers, supervisors and employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance appraisals; and conducting departmental training and orientation. Plans and conducts staff meetings. Coordinates County Human Resources Personnel, Equal Opportunity, Risk Management, and Procurement support services as authorized by the Library Director and Governing Board. Recommends new and/or revised Personnel and Library Services policies to the Library Director, Board of Trustees, and the Library District Governing Board for approval. Recommends changes to classifications and annual pay plans to the Library Director. Attends all meetings of the Board of Trustees and the Library District Governing Board; participates in discussions and makes recommendations. Serves as liaison to the Board of Trustees Policy Committee. Administers Library District’s employee recruitment, selection, performance review, and disciplinary processes in compliance with policy, local, state, and federal law, and bargaining unit contract. Represents the Library Director, when necessary, at meetings to furnish or obtain information. Conducts and analyzes research on library administration issues; compiles reports to be used as a foundation for District-wide strategic planning efforts. In coordination with the Library Director, implements/administers the pension program. Analyzes annual department budget proposals for impact on library services and programs; makes recommendations based on that analysis. Initiates and coordinates grant projects that support and enhance District programs and services. Coordinates the development and implementation of District-wide training opportunities and recognition programs for Staff and Volunteers. Recommends additions and/or changes to the Library District employee benefits package, including pension. Monitors and makes recommendations concerning leases, contracts including collective bargaining contracts, interlocal agreements, and consultant services for the Library District subject to approval by the Governing Board. Monitors the development of the Library District’s Volunteer Program. Participates in community and professional meetings to explain the activities and services of the Library District and to discuss and act on Library District issues. Attends and actively participates in local, state and national conferences and workshops related to libraries and government services. Performs related work as required. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Extensive knowledge of the principles and practices of business or public administration, and special district or local government administration. Extensive knowledge of the methods, policies, practices, principles, and procedures of professional library work. Thorough knowledge of administrative techniques and procedures, particularly those pertaining to library work and human resources management. Considerable knowledge of counseling and interviewing. Ability to effectively manage and coordinate the activities of subordinate managers and employees. Ability to formulate long-range organizational plans and to put them in operation. Ability to establish and maintain necessary administrative records and controls and to prepare periodic and special reports. Ability to communicate effectively both verbally and in writing. Ability to establish and maintain effective working relationships with peers, governmental officials, subordinates, civic groups and organizations, and the public. Ability to analyze library problems and make sound recommendations for change. Ability to effectively manage multiple, concurrent complex system development projects. Understand how and why Library policies and procedures were developed. Ensure patron compliance of all policies and procedures through effective communication and enforcement. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee is occasionally required to reach and be mobile. The employee must occasionally lift and/or move up to 25 pounds in the handling of books. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus associated with the constant use of printed matter and computer monitors. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. For other benefits such as life insurance and health insurance click here. • HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans’ Day Thanksgiving Day Friday following Thanksgiving Christmas Day Additional Christmas Holiday 3 Floating Holidays (Permanent Employees Only) Pay periods are every two (2) weeks beginning at 12:01 a.m. Saturday through 12:00 midnight Friday. Payday is the second Friday following the end of a pay period.
Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications Associate degree and four years’ experience in solid waste management facility operations or directly related public works experience involving the operation and maintenance of heavy equipment; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Must successfully pass a pre-employment drug screen. Successful completion of all applicable background checks pre-hire and ongoing are required. Must successfully complete a transfer station operators’ course and a hazardous waste identification course within one year of employment to retain position. Position Summary This is responsible supervisory work assisting, directing and supervising the daily operations of the Alachua County Leveda Brown Environmental Park (Transfer Station, Materials Recovery Facility, Hazardous Waste and Rural Collection Centers). An employee assigned to this classification is responsible f or assisting Leveda Brown Environmental Park management, supervising, and coordinating the daily activities of subordinate employees assigned to the Alachua County Leveda Brown Environmental Park. Work is performed under the general direction of a higher - level supervisor and is reviewed through conferences, reports, and observation of results obtained . Examples of Duties This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability, and communication. Supervises and coordinates the activities of employees including determining work- procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation. Determines equipment, supplies, and manpower needs for the long haul and roll off operations at the Leveda Brown Environmental Park. Makes recommendations to the Leveda Brown Environmental Park Managers on procedures and practices. Supervises the utilization and maintenance of heavy equipment with emphasis on cleanliness. Ensures that Leveda Brown Environmental Park operations comply with all permit conditions, the operations manual and all pertinent local, state, and federal regulations. Observes and promotes Leveda Brown Environmental Park safety operations. Prepares and maintains necessary reports and records. Assists with budget preparation. Operates a County and/or personal vehicle to attend meetings and conduct business on a regular basis. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of transfer station and materials recovery facilities operations, equipment and tractor trailer operation and maintenance. Knowledge of principles of effective supervision and administration as they pertain to transfer and materials recovery facilities station operations and fleet hauling. Knowledge of modern methods and techniques of waste disposal including recycling and materials recovery methods. Knowledge of Weigh master computer equipment and scale house operations. Ability to effectively supervise and coordinate the activities of subordinate employees. Ability to communicate effectively, both verbally and in writing. Ability to prepare required reports, documentation, and correspondence. Ability to read working diagrams, sketches and plans associated with waste management operations. Ability to establish short -and long-term plans for the accomplishment of stated or assigned goals. Ability to operate a motor vehicle and adhere to the County Motor Vehicle Operation Policy. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must frequently lift and/or move up to 25 pounds, occasionally lift and/or move up to 50 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts; in high, precarious places; and is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; outdoor weather conditions, and risk of electrical shock. The noise level in the work environment is usually loud. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Full-time
Minimum Qualifications Associate degree and four years’ experience in solid waste management facility operations or directly related public works experience involving the operation and maintenance of heavy equipment; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position. Must successfully pass a pre-employment drug screen. Successful completion of all applicable background checks pre-hire and ongoing are required. Must successfully complete a transfer station operators’ course and a hazardous waste identification course within one year of employment to retain position. Position Summary This is responsible supervisory work assisting, directing and supervising the daily operations of the Alachua County Leveda Brown Environmental Park (Transfer Station, Materials Recovery Facility, Hazardous Waste and Rural Collection Centers). An employee assigned to this classification is responsible f or assisting Leveda Brown Environmental Park management, supervising, and coordinating the daily activities of subordinate employees assigned to the Alachua County Leveda Brown Environmental Park. Work is performed under the general direction of a higher - level supervisor and is reviewed through conferences, reports, and observation of results obtained . Examples of Duties This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability, and communication. Supervises and coordinates the activities of employees including determining work- procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation. Determines equipment, supplies, and manpower needs for the long haul and roll off operations at the Leveda Brown Environmental Park. Makes recommendations to the Leveda Brown Environmental Park Managers on procedures and practices. Supervises the utilization and maintenance of heavy equipment with emphasis on cleanliness. Ensures that Leveda Brown Environmental Park operations comply with all permit conditions, the operations manual and all pertinent local, state, and federal regulations. Observes and promotes Leveda Brown Environmental Park safety operations. Prepares and maintains necessary reports and records. Assists with budget preparation. Operates a County and/or personal vehicle to attend meetings and conduct business on a regular basis. Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of transfer station and materials recovery facilities operations, equipment and tractor trailer operation and maintenance. Knowledge of principles of effective supervision and administration as they pertain to transfer and materials recovery facilities station operations and fleet hauling. Knowledge of modern methods and techniques of waste disposal including recycling and materials recovery methods. Knowledge of Weigh master computer equipment and scale house operations. Ability to effectively supervise and coordinate the activities of subordinate employees. Ability to communicate effectively, both verbally and in writing. Ability to prepare required reports, documentation, and correspondence. Ability to read working diagrams, sketches and plans associated with waste management operations. Ability to establish short -and long-term plans for the accomplishment of stated or assigned goals. Ability to operate a motor vehicle and adhere to the County Motor Vehicle Operation Policy. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must frequently lift and/or move up to 25 pounds, occasionally lift and/or move up to 50 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts; in high, precarious places; and is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; outdoor weather conditions, and risk of electrical shock. The noise level in the work environment is usually loud. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Annual Salary Range: $83,970.66 - $130,154.52
First Review of Applications: September 15, 2023
Expected Start Date: October 2023
Overview of Accounting and Finance Department SANDAG has great pride in being a fiscally responsible public agency and has implemented rigorous accounting processes and financial reporting procedures to monitor expenses, encumbrances, grant funds, and project budgets, and accurately document various types of financial transactions. The agency has been awarded the Government Finance Officers Association’s (GFOA) Certificate of Achievement for Excellence in Financial Reporting for its Annual Comprehensive Financial Report (ACFR) for the past fourteen years.
The department supports the day-to-day business operations of SANDAG through a team organized into two functional areas: Accounting & Finance and Revenue & Project Control. As part of the Accounting & Finance group, this position will supervise a small team of employees with a focus on payroll duties. The department has a role in supporting all agency programs. The team is highly regarded for their ability to maintain an exceptional level of accuracy and for providing outstanding customer service.
Experience and Qualifications
Bachelor’s degree with major course work in accounting, finance, business administration, or a related field. A combination of education, and recent work experience may be considered in lieu of a degree.
Five years of recent full-time payroll, finance, and accounting operations experience; recent experience as a supervisor or lead.
Experience with payroll calculations, deductions, accounting, reporting, and reconciling accounts;
Experience with multi-state and in-house payroll, knowledge of and experience with CalPERS or a similar defined benefit plan is preferred.
Experience with Tyler ERP (formerly Munis) or implementing a new payroll or accounting system is preferred.
Benefits
SANDAG offers comprehensive benefits, to include health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Additionally, SANDAG offers the following:
Hybrid work options (Monday and Wednesday telework days; and Tuesday, Thursday, and Friday in-office workdays)
9/80 flexible work schedule (Tuesday – Friday and every other Monday from 8 a.m. – 5 p.m.
Pay-for-performance merit increases
CalPERS pension plan with employer and employee contributions
Excellent health insurance options for employees and their eligible dependents
Free dental and vision insurance for employees and their eligible dependents
Education Assistance of up to $5,250 a year for regular employees
Free transit pass for use throughout the San Diego region, bus, Rapid Express, Trolley, and COASTER
Paid time off including 12 paid holidays, 2 floating holiday days, generous paid time off (PTO) per year, depending on length of service
Manager and Principal level positions are offered a three-year At-Will employment contract, which provides an annual $5,000 contribution to their defined contribution plan.
Call (619) 699-1900 or visit https://www.governmentjobs.com/careers/sandag ? for information. First review 09/15/2023. EOE.
Full Time
Annual Salary Range: $83,970.66 - $130,154.52
First Review of Applications: September 15, 2023
Expected Start Date: October 2023
Overview of Accounting and Finance Department SANDAG has great pride in being a fiscally responsible public agency and has implemented rigorous accounting processes and financial reporting procedures to monitor expenses, encumbrances, grant funds, and project budgets, and accurately document various types of financial transactions. The agency has been awarded the Government Finance Officers Association’s (GFOA) Certificate of Achievement for Excellence in Financial Reporting for its Annual Comprehensive Financial Report (ACFR) for the past fourteen years.
The department supports the day-to-day business operations of SANDAG through a team organized into two functional areas: Accounting & Finance and Revenue & Project Control. As part of the Accounting & Finance group, this position will supervise a small team of employees with a focus on payroll duties. The department has a role in supporting all agency programs. The team is highly regarded for their ability to maintain an exceptional level of accuracy and for providing outstanding customer service.
Experience and Qualifications
Bachelor’s degree with major course work in accounting, finance, business administration, or a related field. A combination of education, and recent work experience may be considered in lieu of a degree.
Five years of recent full-time payroll, finance, and accounting operations experience; recent experience as a supervisor or lead.
Experience with payroll calculations, deductions, accounting, reporting, and reconciling accounts;
Experience with multi-state and in-house payroll, knowledge of and experience with CalPERS or a similar defined benefit plan is preferred.
Experience with Tyler ERP (formerly Munis) or implementing a new payroll or accounting system is preferred.
Benefits
SANDAG offers comprehensive benefits, to include health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Additionally, SANDAG offers the following:
Hybrid work options (Monday and Wednesday telework days; and Tuesday, Thursday, and Friday in-office workdays)
9/80 flexible work schedule (Tuesday – Friday and every other Monday from 8 a.m. – 5 p.m.
Pay-for-performance merit increases
CalPERS pension plan with employer and employee contributions
Excellent health insurance options for employees and their eligible dependents
Free dental and vision insurance for employees and their eligible dependents
Education Assistance of up to $5,250 a year for regular employees
Free transit pass for use throughout the San Diego region, bus, Rapid Express, Trolley, and COASTER
Paid time off including 12 paid holidays, 2 floating holiday days, generous paid time off (PTO) per year, depending on length of service
Manager and Principal level positions are offered a three-year At-Will employment contract, which provides an annual $5,000 contribution to their defined contribution plan.
Call (619) 699-1900 or visit https://www.governmentjobs.com/careers/sandag ? for information. First review 09/15/2023. EOE.
Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications A bachelor’s degree in business administration, public administration, or a related field, and seven years of progressively responsible administrative professional experience, including two years of supervisory experience preferably in a library, special district, or government. A master’s degree in public administration, business administration, library/information science (from an ALA accredited program), or a related field may substitute for two years of experience. Successful completion of a criminal history background investigation is required prior to employment. Position Summary This is highly responsible administrative, managerial, and advanced professional work directing the Administrative Services Division operations of the Alachua County Library District, an independent special taxing district. An employee assigned to this classification has responsibility for the supervision and effective operation of all fiscal, procurement, human resources, information technology, planning, and facilities operations of the Library District, including the supervision of clerical and staff personnel; and the installation of effective procedures, practices, and processes. Work is performed under the Library Director, with a high degree of sound independent judgment and initiative. Work is reviewed through conferences, reports and evaluation of results obtained.Examples of Duties Administers Personnel, Equal Opportunity, and Risk Management policies District-wide, assuring compliance with Board directives, Library District policies and procedures, bargaining union contract, and local, state, and federal law. Administers all fiscal related functions (budget, capital planning, procurement, accounts payable and receivable, etc.) facilities construction and maintenance, insurance, contracts management and legal services. Develops and monitors long range District objectives and plans including preparing the draft five year Long Range Facilities and Library Services Plan and annual Accomplishments document; initiates implementation of developed plans and policies. Administers all systems analysis, systems development, programming, testing and maintenance, selection and implementation of purchased software applications and hardware, network analysis, network development and network maintenance. Manages and coordinates the activities of subordinate administrators, managers, supervisors and employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance appraisals; and conducting departmental training and orientation. Plans and conducts staff meetings. Coordinates County Human Resources Personnel, Equal Opportunity, Risk Management, and Procurement support services as authorized by the Library Director and Governing Board. Recommends new and/or revised Personnel and Library Services policies to the Library Director, Board of Trustees, and the Library District Governing Board for approval. Recommends changes to classifications and annual pay plans to the Library Director. Attends all meetings of the Board of Trustees and the Library District Governing Board; participates in discussions and makes recommendations. Serves as liaison to the Board of Trustees Policy Committee. Administers Library District’s employee recruitment, selection, performance review, and disciplinary processes in compliance with policy, local, state, and federal law, and bargaining unit contract. Represents the Library Director, when necessary, at meetings to furnish or obtain information. Conducts and analyzes research on library administration issues; compiles reports to be used as a foundation for District-wide strategic planning efforts. In coordination with the Library Director, implements/administers the pension program. Analyzes annual department budget proposals for impact on library services and programs; makes recommendations based on that analysis. Initiates and coordinates grant projects that support and enhance District programs and services. Coordinates the development and implementation of District-wide training opportunities and recognition programs for Staff and Volunteers. Recommends additions and/or changes to the Library District employee benefits package, including pension. Monitors and makes recommendations concerning leases, contracts including collective bargaining contracts, interlocal agreements, and consultant services for the Library District subject to approval by the Governing Board. Monitors the development of the Library District’s Volunteer Program. Participates in community and professional meetings to explain the activities and services of the Library District and to discuss and act on Library District issues. Attends and actively participates in local, state and national conferences and workshops related to libraries and government services. Performs related work as required. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Extensive knowledge of the principles and practices of business or public administration, and special district or local government administration. Extensive knowledge of the methods, policies, practices, principles, and procedures of professional library work. Thorough knowledge of administrative techniques and procedures, particularly those pertaining to library work and human resources management. Considerable knowledge of counseling and interviewing. Ability to effectively manage and coordinate the activities of subordinate managers and employees. Ability to formulate long-range organizational plans and to put them in operation. Ability to establish and maintain necessary administrative records and controls and to prepare periodic and special reports. Ability to communicate effectively both verbally and in writing. Ability to establish and maintain effective working relationships with peers, governmental officials, subordinates, civic groups and organizations, and the public. Ability to analyze library problems and make sound recommendations for change. Ability to effectively manage multiple, concurrent complex system development projects. Understand how and why Library policies and procedures were developed. Ensure patron compliance of all policies and procedures through effective communication and enforcement. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee is occasionally required to reach and be mobile. The employee must occasionally lift and/or move up to 25 pounds in the handling of books. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus associated with the constant use of printed matter and computer monitors. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Supplemental Information At Will FLSA: Exempt FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. For other benefits such as life insurance and health insurance click here. • HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans’ Day Thanksgiving Day Friday following Thanksgiving Christmas Day Additional Christmas Holiday 3 Floating Holidays (Permanent Employees Only) Pay periods are every two (2) weeks beginning at 12:01 a.m. Saturday through 12:00 midnight Friday. Payday is the second Friday following the end of a pay period.
Full-time
Minimum Qualifications A bachelor’s degree in business administration, public administration, or a related field, and seven years of progressively responsible administrative professional experience, including two years of supervisory experience preferably in a library, special district, or government. A master’s degree in public administration, business administration, library/information science (from an ALA accredited program), or a related field may substitute for two years of experience. Successful completion of a criminal history background investigation is required prior to employment. Position Summary This is highly responsible administrative, managerial, and advanced professional work directing the Administrative Services Division operations of the Alachua County Library District, an independent special taxing district. An employee assigned to this classification has responsibility for the supervision and effective operation of all fiscal, procurement, human resources, information technology, planning, and facilities operations of the Library District, including the supervision of clerical and staff personnel; and the installation of effective procedures, practices, and processes. Work is performed under the Library Director, with a high degree of sound independent judgment and initiative. Work is reviewed through conferences, reports and evaluation of results obtained.Examples of Duties Administers Personnel, Equal Opportunity, and Risk Management policies District-wide, assuring compliance with Board directives, Library District policies and procedures, bargaining union contract, and local, state, and federal law. Administers all fiscal related functions (budget, capital planning, procurement, accounts payable and receivable, etc.) facilities construction and maintenance, insurance, contracts management and legal services. Develops and monitors long range District objectives and plans including preparing the draft five year Long Range Facilities and Library Services Plan and annual Accomplishments document; initiates implementation of developed plans and policies. Administers all systems analysis, systems development, programming, testing and maintenance, selection and implementation of purchased software applications and hardware, network analysis, network development and network maintenance. Manages and coordinates the activities of subordinate administrators, managers, supervisors and employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance appraisals; and conducting departmental training and orientation. Plans and conducts staff meetings. Coordinates County Human Resources Personnel, Equal Opportunity, Risk Management, and Procurement support services as authorized by the Library Director and Governing Board. Recommends new and/or revised Personnel and Library Services policies to the Library Director, Board of Trustees, and the Library District Governing Board for approval. Recommends changes to classifications and annual pay plans to the Library Director. Attends all meetings of the Board of Trustees and the Library District Governing Board; participates in discussions and makes recommendations. Serves as liaison to the Board of Trustees Policy Committee. Administers Library District’s employee recruitment, selection, performance review, and disciplinary processes in compliance with policy, local, state, and federal law, and bargaining unit contract. Represents the Library Director, when necessary, at meetings to furnish or obtain information. Conducts and analyzes research on library administration issues; compiles reports to be used as a foundation for District-wide strategic planning efforts. In coordination with the Library Director, implements/administers the pension program. Analyzes annual department budget proposals for impact on library services and programs; makes recommendations based on that analysis. Initiates and coordinates grant projects that support and enhance District programs and services. Coordinates the development and implementation of District-wide training opportunities and recognition programs for Staff and Volunteers. Recommends additions and/or changes to the Library District employee benefits package, including pension. Monitors and makes recommendations concerning leases, contracts including collective bargaining contracts, interlocal agreements, and consultant services for the Library District subject to approval by the Governing Board. Monitors the development of the Library District’s Volunteer Program. Participates in community and professional meetings to explain the activities and services of the Library District and to discuss and act on Library District issues. Attends and actively participates in local, state and national conferences and workshops related to libraries and government services. Performs related work as required. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS AND ABILITIES Extensive knowledge of the principles and practices of business or public administration, and special district or local government administration. Extensive knowledge of the methods, policies, practices, principles, and procedures of professional library work. Thorough knowledge of administrative techniques and procedures, particularly those pertaining to library work and human resources management. Considerable knowledge of counseling and interviewing. Ability to effectively manage and coordinate the activities of subordinate managers and employees. Ability to formulate long-range organizational plans and to put them in operation. Ability to establish and maintain necessary administrative records and controls and to prepare periodic and special reports. Ability to communicate effectively both verbally and in writing. Ability to establish and maintain effective working relationships with peers, governmental officials, subordinates, civic groups and organizations, and the public. Ability to analyze library problems and make sound recommendations for change. Ability to effectively manage multiple, concurrent complex system development projects. Understand how and why Library policies and procedures were developed. Ensure patron compliance of all policies and procedures through effective communication and enforcement. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee is occasionally required to reach and be mobile. The employee must occasionally lift and/or move up to 25 pounds in the handling of books. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus associated with the constant use of printed matter and computer monitors. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Supplemental Information At Will FLSA: Exempt FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. For other benefits such as life insurance and health insurance click here. • HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans’ Day Thanksgiving Day Friday following Thanksgiving Christmas Day Additional Christmas Holiday 3 Floating Holidays (Permanent Employees Only) Pay periods are every two (2) weeks beginning at 12:01 a.m. Saturday through 12:00 midnight Friday. Payday is the second Friday following the end of a pay period.
Alachua County Board of County Commissioners
Gainesville, FL
Minimum Qualifications Two years of professional level experience in Human Resources. Bachelor's degree in business administration or related field in human resources management or related field; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. Successful completion of a pre-employment drug screen and successful completion of all applicable background checks pre-hire and ongoing are required. Position Summary This is specialized professional work in the Alachua County Human Resources Department. An employee assigned to this classification is responsible for performing a variety of personnel management functions, as well as assisting with special projects and assignments. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained.Examples of Duties ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Advises applicants of job opportunities and position requirements. Reviews, analyzes, and evaluates applicants' training and experience; determines level of qualifications for jobs and refers qualified applicants to departments. Interprets rules and regulations for employees, supervisors, and managers; provides assistance in applying rules and regulations. Collaborates with managers and provides guidance within policy. Maintains compliance with federal and state regulations concerning employment. May participate, coordinate, or assist with the interview process. Provides guidance to managers and directors during the interview process and the interview. May process paperwork on new employees and changes to current employees. May input personnel/payroll information into computer payroll system. Approves employee action forms and ensures the action is within the guidelines. Reviews employee action forms for accuracy; discusses and resolves issues. Administers applicant tracking system; acts as main person of contact for questions, issues, or training in system. Assists on policy management team; interprets, reviews, revises, and creates policies and procedures as needed. Participates in a variety of Human Resources program activities such as new employee orientation, in-service training, testing, classification and pay studies, and employee relations. Receives and reviews requests for family medical leave of absence, determines eligibility, designates, and communicates appropriate leave status. Performs tasks to ensure accuracy of employee family medical leaves of absence. Oversees family medical leave process; reviews and approves medical documentation. Counsel's employees in career opportunities. Coordinates pre-employment physical testing. Drafts correspondence in response to requests and inquiries from citizens and employees. Completes research projects and statistical reports as needed. Participates in the development and implementation of personnel policies and procedures. Performs the duties listed. As well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of standard principles, practices and techniques of Human Resources Administration. Knowledge of the operations of County government; knowledge of the functions of all County Departments. Knowledge of State and Federal FMLA, ADA, HIPAA, and related regulations. Ability to write, review, and interpret policies and procedures. Ability to write memoranda and detailed reports. Ability to communicate effectively, both orally and in writing. Ability to conduct research and prepare statistical analysis. Ability to make sound decisions based on the information at hand. Ability to manage and organize the work area in an efficient manner. Ability to establish and maintain effective working relationships with Department Directors, County employees, outside agencies, the general public and co-workers. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear, and use hands to finger, handle or feel. Specific vision abilities required by this job include close vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Full-time
Minimum Qualifications Two years of professional level experience in Human Resources. Bachelor's degree in business administration or related field in human resources management or related field; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status. Successful completion of a pre-employment drug screen and successful completion of all applicable background checks pre-hire and ongoing are required. Position Summary This is specialized professional work in the Alachua County Human Resources Department. An employee assigned to this classification is responsible for performing a variety of personnel management functions, as well as assisting with special projects and assignments. Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained.Examples of Duties ESSENTIAL JOB FUNCTIONS This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work. Exudes a positive customer service focus. Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication. Advises applicants of job opportunities and position requirements. Reviews, analyzes, and evaluates applicants' training and experience; determines level of qualifications for jobs and refers qualified applicants to departments. Interprets rules and regulations for employees, supervisors, and managers; provides assistance in applying rules and regulations. Collaborates with managers and provides guidance within policy. Maintains compliance with federal and state regulations concerning employment. May participate, coordinate, or assist with the interview process. Provides guidance to managers and directors during the interview process and the interview. May process paperwork on new employees and changes to current employees. May input personnel/payroll information into computer payroll system. Approves employee action forms and ensures the action is within the guidelines. Reviews employee action forms for accuracy; discusses and resolves issues. Administers applicant tracking system; acts as main person of contact for questions, issues, or training in system. Assists on policy management team; interprets, reviews, revises, and creates policies and procedures as needed. Participates in a variety of Human Resources program activities such as new employee orientation, in-service training, testing, classification and pay studies, and employee relations. Receives and reviews requests for family medical leave of absence, determines eligibility, designates, and communicates appropriate leave status. Performs tasks to ensure accuracy of employee family medical leaves of absence. Oversees family medical leave process; reviews and approves medical documentation. Counsel's employees in career opportunities. Coordinates pre-employment physical testing. Drafts correspondence in response to requests and inquiries from citizens and employees. Completes research projects and statistical reports as needed. Participates in the development and implementation of personnel policies and procedures. Performs the duties listed. As well as those assigned, with professionalism and a sense of urgency. NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of standard principles, practices and techniques of Human Resources Administration. Knowledge of the operations of County government; knowledge of the functions of all County Departments. Knowledge of State and Federal FMLA, ADA, HIPAA, and related regulations. Ability to write, review, and interpret policies and procedures. Ability to write memoranda and detailed reports. Ability to communicate effectively, both orally and in writing. Ability to conduct research and prepare statistical analysis. Ability to make sound decisions based on the information at hand. Ability to manage and organize the work area in an efficient manner. Ability to establish and maintain effective working relationships with Department Directors, County employees, outside agencies, the general public and co-workers. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear, and use hands to finger, handle or feel. Specific vision abilities required by this job include close vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits Medical/Health Insurance Employee Life Insurance Florida Retirement System Employee Assistance Program Optional Benefits Dental Insurance Vision Insurance Supplemental & Dependent Life Insurance Deferred Retirement Program Flexible Spending Accounts Roth IRA Tuition Assistance Program Computer Purchase Program NOTE: For detailed information regarding available benefits click here. You may also view Frequently Asked Questions (FAQs) regarding benefits. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details. HOLIDAYS Holidays are as follows: New Years Day Martin Luther King Day Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Friday following Thanksgiving Christmas Eve (IAFF*) Christmas Day Additional Christmas Holiday (All non-IAFF employees) 2 Floating Holidays (All non- IAFF employees) *IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays. Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2 . Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.
Primary Care Clinic Operations Manager Job ID: 107102 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. The first application review will be Monday, August 14, 2023 , then weekly thereafter. We reserve the right to close this recruitment at any time on or after that date. Screening interviews may be conducted while job is still open. PAY AND BENEFITS Annual Pay Range: $103,653.15 - $139,931.99 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 16 hours of vacation accrual per month NEW BENEFIT - Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with EPP 66 - Vacation Leave ! This means you have access to vacation time at time of hire. 8 hours of sick accrual per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer-paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time non-represented group 2 County position Non-Represented Group 2 Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County's Health Centers Division is looking for an experienced Primary Care Operations Manager for its Federally Qualified Health Center (FQHC). Health Centers is dedicated to offering high quality physical health, dental and behavioral health services to individuals throughout Clackamas County, with a focus on patient-centered care that helps individuals and families thrive! Our skilled staff includes doctors, nurse practitioners, dentists, nurses, mental health specialists, and certified medical assistants who work together with our patients and their families to help them achieve their health goals. The integrated Health Clinics offer affordable, high quality health care services to the entire family. Primary Care Clinic locations include: Beavercreek Health Center (Oregon City, OR) Gladstone Health Center Sandy Health Center Sunnyside Health Center (Clackamas, OR) School Based Health Centers (Adrienne C. Nelson High School - Happy Valley, Clackamas High School, Oregon City High School, Rex Putnam High School - Milwaukie ) The Primary Care Clinic Operations Manager provides leadership, program management and supervision of all primary care programs. The Primary Care Clinic Operations Manager will be responsible for policy development and implementation of workflows that impact direct patient services, as well as, ensuring community based practices maintain productivity measures, improve and maintain effectiveness of operations, and provide exceptional service to patients. The Primary Care Clinic Operations Manager reports directly to the FQHC Director. Successful candidates will possess strong leadership and operational skills with a solid background in setting program priorities and monitoring the ability to meet goals and objectives, with management experience focused on quality improvement with services. It is critical that the Primary Care Clinic Operations Manager be able to effectively communicate with staff, prioritize clinic workloads, and develop objective standards of performance. Competitive candidates will have proven experience in successfully managing personnel and clinical operations in a primary care clinic setting and strong working knowledge related to policies and procedures, confidentiality issues, information systems, program service delivery systems, and organizational structure. The ideal candidate will be able to immediately step into the role of managing personnel and support services of a unionized, FQHC primary care clinic setting with experience supervising professional and clinical staff at multiple locations. Required Minimum Qualifications/ Transferrable Skills:* A minimum of six (6) years of experience in planning, organizing and/or management health care services and operations, or other that would provide the required knowledge and skills to perform the duties of the role. A minimum of two (2) years of the experience must be in a supervisory, leadership, or program management role, including developing, assigning, implementing and reviewing operational work, providing training for staff, preparing and reviewing performance appraisals and work improvement plans, correcting performance deficiencies and taking action for improvement as necessary, and providing leadership to staff. At least one (1) year of experience in healthcare/primary care management and operation in community health care clinic setting. Working knowledge of federal regulations of an Federally Qualified Health Center (FQHC). Experience with budget preparation and monitoring. Experience developing, implementing and interpreting policies and procedures. Experience responding to complaints and/or complex requests for information. Experience with electronic health records and using a clinical management data system. Must successfully pass a criminal history check which may include national or state fingerprint records check. Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Experience working for a Federally Qualified Health Centers (FQHC). Supervisory experience within a unionized environment. *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Manage, direct, organize and evaluate primary care operations for the Clackamas Health Centers Division in accordance with federal, state and local regulations governing health care operating and financing practices; ensures productivity standards are met and generation of revenue occurs; ensures quality standards are met throughout the service delivery system; participates in long and short range strategic and financial planning activities related to health care operations; reviews, researches and analyzes legislative issues and proposed laws, regulations and rules for potential impact to funding and operations and recommends strategies to respond. Determines program design, staff assignments and allocation of resources; hires and directs supervisory, professional, paraprofessional and support personnel; prepares performance evaluations; recommends and administers progressive discipline; conducts and/or facilitates staff training and development programs; promotes cooperative team efforts among staff and other County divisions and departments; motivates employees to provide quality services to clients and staff; fosters and supports a diverse workforce and environment; encourages creativity and teamwork among staff. As directed, serves as liaison to federal and state agencies as related to the operations of the FQHC; ensures performance standards identified in grant applications are developed, monitored and met; in conjunction with Administrative and Financial Services Manager, ensures grant compliance, ensures special reporting requirements are monitored and met and monitors fiscal performance. Consults with Health Centers Division Director and other members of the management team on matters of policy, program formulation, budget development and grant submission; develops, recommends and/or evaluates new and revised rules, policies, procedures, variance requests, goals and priorities to respond to division needs, and to improve the effectiveness of primary care operations; represents Health Centers Division at department, County and State meetings. Serves as a liaison and provides direct support to the Community Health Council (CHC), operating as part of the governance requirements assigned to the FQHC's; participates and organizes information for the meetings as directed; identifies actions that require CHC approval/input in conjunction with the Health Centers Division Director, and ensures information is prepared and provided to the Council in a timely and appropriate manner; reports status of primary care clinical operations and healthcare plan for FQHC documentation to CHC. Provides highly responsible and complex management support and consultation to, or as requested by, the Health Centers Division Director. REQUIRED KNOWLEDGE AND SKILLS Thorough knowledge of: Principles and practices of community health services, managed care, care coordination, case management, collaboration and integration and/or behavioral health and addiction treatment, ethical and legal issues related to treatment and community behavioral health services, and recovery based treatment; federal, state and local statutes and regulations governing Federally Qualified Health Center guidelines; available community resources; rules, laws, regulations and ethics governing the medical management of patients; grant and budget preparation and administration; project management, analysis and evaluation; strategic planning; Federal and commercial insurance billing and payment systems. Working knowledge of: State of Oregon Health Division Administrative rules and Oregon Revised Statutes related to division services and/or behavioral health services; principles and practices of supervision, training personnel management, public administration, organizational processes and design; participative management theories; research methodologies, techniques of data collection and statistical analysis and applies data based decision making techniques; office equipment, including personal computers and software programs. Skill to: Communicate effectively, both orally and in writing with diverse groups of people; organize, direct, train, evaluate and discipline supervisory, professional, technical and administrative staff; produce measurable outcomes using applicable data and participatory management strategies within budgetary limits and time constraints; plan and organize personnel, equipment and budgetary resources to achieve program goals, objectives, quality improvement, productivity and effectiveness; interpret and apply pertinent provisions of Federal, State, and County statutes, relevant laws, ordinances, rules, regulations, policies and procedures; analyze problems and identify alternative solutions; establish and maintain effective working relationships as a member of a professional community and/or behavioral health care team; keep accurate and timely records; operate computer software and other office equipment. WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT Clackamas County Health Centers provide direct medical, dental, and mental health services to Clackamas County residents. We provide services at our Integrated Primary Health Care Clinics, our mental health clinics, or through our School Based Health Centers. Health Centers is a Division of the Health, Housing, and Human Services (H3S) Department. Learn more about Clackamas Health Centers. APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? E.D. Barnett, Recruiter EBarnettHerro@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107102&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-3e6129bc78be33429d39f1cfbcf592a6
Full Time
Primary Care Clinic Operations Manager Job ID: 107102 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary:Regular CLACKAMAS COUNTY CORE VALUES Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: Service Professionalism Integrity Respect Individual accountability Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply. CLOSE DATE This position will remain open until filled. The first application review will be Monday, August 14, 2023 , then weekly thereafter. We reserve the right to close this recruitment at any time on or after that date. Screening interviews may be conducted while job is still open. PAY AND BENEFITS Annual Pay Range: $103,653.15 - $139,931.99 Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including: 16 hours of vacation accrual per month NEW BENEFIT - Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with EPP 66 - Vacation Leave ! This means you have access to vacation time at time of hire. 8 hours of sick accrual per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP): Employer-paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.) OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Robust EAP and wellness programs, including gym discounts and wellness education classes Longevity pay Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan A variety of additional optional benefits (see links below for additional information) This is a full time non-represented group 2 County position Non-Represented Group 2 Full Time Benefits Learn More About Benefits JOB DETAILS AND QUALIFICATIONS Clackamas County's Health Centers Division is looking for an experienced Primary Care Operations Manager for its Federally Qualified Health Center (FQHC). Health Centers is dedicated to offering high quality physical health, dental and behavioral health services to individuals throughout Clackamas County, with a focus on patient-centered care that helps individuals and families thrive! Our skilled staff includes doctors, nurse practitioners, dentists, nurses, mental health specialists, and certified medical assistants who work together with our patients and their families to help them achieve their health goals. The integrated Health Clinics offer affordable, high quality health care services to the entire family. Primary Care Clinic locations include: Beavercreek Health Center (Oregon City, OR) Gladstone Health Center Sandy Health Center Sunnyside Health Center (Clackamas, OR) School Based Health Centers (Adrienne C. Nelson High School - Happy Valley, Clackamas High School, Oregon City High School, Rex Putnam High School - Milwaukie ) The Primary Care Clinic Operations Manager provides leadership, program management and supervision of all primary care programs. The Primary Care Clinic Operations Manager will be responsible for policy development and implementation of workflows that impact direct patient services, as well as, ensuring community based practices maintain productivity measures, improve and maintain effectiveness of operations, and provide exceptional service to patients. The Primary Care Clinic Operations Manager reports directly to the FQHC Director. Successful candidates will possess strong leadership and operational skills with a solid background in setting program priorities and monitoring the ability to meet goals and objectives, with management experience focused on quality improvement with services. It is critical that the Primary Care Clinic Operations Manager be able to effectively communicate with staff, prioritize clinic workloads, and develop objective standards of performance. Competitive candidates will have proven experience in successfully managing personnel and clinical operations in a primary care clinic setting and strong working knowledge related to policies and procedures, confidentiality issues, information systems, program service delivery systems, and organizational structure. The ideal candidate will be able to immediately step into the role of managing personnel and support services of a unionized, FQHC primary care clinic setting with experience supervising professional and clinical staff at multiple locations. Required Minimum Qualifications/ Transferrable Skills:* A minimum of six (6) years of experience in planning, organizing and/or management health care services and operations, or other that would provide the required knowledge and skills to perform the duties of the role. A minimum of two (2) years of the experience must be in a supervisory, leadership, or program management role, including developing, assigning, implementing and reviewing operational work, providing training for staff, preparing and reviewing performance appraisals and work improvement plans, correcting performance deficiencies and taking action for improvement as necessary, and providing leadership to staff. At least one (1) year of experience in healthcare/primary care management and operation in community health care clinic setting. Working knowledge of federal regulations of an Federally Qualified Health Center (FQHC). Experience with budget preparation and monitoring. Experience developing, implementing and interpreting policies and procedures. Experience responding to complaints and/or complex requests for information. Experience with electronic health records and using a clinical management data system. Must successfully pass a criminal history check which may include national or state fingerprint records check. Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Experience working for a Federally Qualified Health Centers (FQHC). Supervisory experience within a unionized environment. *For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. TYPICAL TASKS Manage, direct, organize and evaluate primary care operations for the Clackamas Health Centers Division in accordance with federal, state and local regulations governing health care operating and financing practices; ensures productivity standards are met and generation of revenue occurs; ensures quality standards are met throughout the service delivery system; participates in long and short range strategic and financial planning activities related to health care operations; reviews, researches and analyzes legislative issues and proposed laws, regulations and rules for potential impact to funding and operations and recommends strategies to respond. Determines program design, staff assignments and allocation of resources; hires and directs supervisory, professional, paraprofessional and support personnel; prepares performance evaluations; recommends and administers progressive discipline; conducts and/or facilitates staff training and development programs; promotes cooperative team efforts among staff and other County divisions and departments; motivates employees to provide quality services to clients and staff; fosters and supports a diverse workforce and environment; encourages creativity and teamwork among staff. As directed, serves as liaison to federal and state agencies as related to the operations of the FQHC; ensures performance standards identified in grant applications are developed, monitored and met; in conjunction with Administrative and Financial Services Manager, ensures grant compliance, ensures special reporting requirements are monitored and met and monitors fiscal performance. Consults with Health Centers Division Director and other members of the management team on matters of policy, program formulation, budget development and grant submission; develops, recommends and/or evaluates new and revised rules, policies, procedures, variance requests, goals and priorities to respond to division needs, and to improve the effectiveness of primary care operations; represents Health Centers Division at department, County and State meetings. Serves as a liaison and provides direct support to the Community Health Council (CHC), operating as part of the governance requirements assigned to the FQHC's; participates and organizes information for the meetings as directed; identifies actions that require CHC approval/input in conjunction with the Health Centers Division Director, and ensures information is prepared and provided to the Council in a timely and appropriate manner; reports status of primary care clinical operations and healthcare plan for FQHC documentation to CHC. Provides highly responsible and complex management support and consultation to, or as requested by, the Health Centers Division Director. REQUIRED KNOWLEDGE AND SKILLS Thorough knowledge of: Principles and practices of community health services, managed care, care coordination, case management, collaboration and integration and/or behavioral health and addiction treatment, ethical and legal issues related to treatment and community behavioral health services, and recovery based treatment; federal, state and local statutes and regulations governing Federally Qualified Health Center guidelines; available community resources; rules, laws, regulations and ethics governing the medical management of patients; grant and budget preparation and administration; project management, analysis and evaluation; strategic planning; Federal and commercial insurance billing and payment systems. Working knowledge of: State of Oregon Health Division Administrative rules and Oregon Revised Statutes related to division services and/or behavioral health services; principles and practices of supervision, training personnel management, public administration, organizational processes and design; participative management theories; research methodologies, techniques of data collection and statistical analysis and applies data based decision making techniques; office equipment, including personal computers and software programs. Skill to: Communicate effectively, both orally and in writing with diverse groups of people; organize, direct, train, evaluate and discipline supervisory, professional, technical and administrative staff; produce measurable outcomes using applicable data and participatory management strategies within budgetary limits and time constraints; plan and organize personnel, equipment and budgetary resources to achieve program goals, objectives, quality improvement, productivity and effectiveness; interpret and apply pertinent provisions of Federal, State, and County statutes, relevant laws, ordinances, rules, regulations, policies and procedures; analyze problems and identify alternative solutions; establish and maintain effective working relationships as a member of a professional community and/or behavioral health care team; keep accurate and timely records; operate computer software and other office equipment. WORK SCHEDULE This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT Clackamas County Health Centers provide direct medical, dental, and mental health services to Clackamas County residents. We provide services at our Integrated Primary Health Care Clinics, our mental health clinics, or through our School Based Health Centers. Health Centers is a Division of the Health, Housing, and Human Services (H3S) Department. Learn more about Clackamas Health Centers. APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. RECRUITING QUESTIONS? E.D. Barnett, Recruiter EBarnettHerro@clackamas.us To apply, visit https://hrapp.clackamas.us/psc/recruit/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&JobOpeningId=107102&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant jeid-3e6129bc78be33429d39f1cfbcf592a6
Portland Japanese Garden
Portland Japanese Garden, Southwest Kingston Avenue, Portland, OR, USA
Portland Japanese Garden – a 501(c)(3) non-profit in Portland, Oregon – is hiring for a Retail Manager (RM). The Retail Manager is responsible for overseeing all aspects of the Retail department, including overall staff development and management, financial budgeting, reporting, and optimizing the customer experience in adherence to Garden standards. The Retail Manager reports to the Director of Guest Experience (DGE). This position works from the primary Garden campus, located at 611 SW Kingston Ave.
The benefits packet for this position includes 100% employer-paid insurance premiums for medical, vision, and dental insurance and a 4% employer match on the 401k.
COVID-19 Vaccination Policy: For the safety of our staff, volunteers, and guests, Portland Japanese Garden requires all staff and volunteers to be vaccinated against the COVID-19 virus, including at least one booster shot. Candidates must be fully vaccinated by their hire date and must provide proof of vaccination upon hire.
Primary Duties
Staff Management
Mentor, coach, and develop Retail staff to promote a work environment where team members’ input and individual strengths are encouraged and valued, and performance issues or conflicts are addressed promptly and fairly
Oversee overall performance management, hiring, and training of Retail staff, ensuring guest experience is the primary focus
Create weekly schedules and manage staff timesheets
Develop and maintain department policies, procedures, and training resources
Responsible for overseeing and training Retail staff on POS procedures, cash handling, Garden policies/procedures, product knowledge/presentation, and customer service standards
Operations
Work as needed in the Garden Gift Shops (shops), developing knowledge of and ability to perform all front-of-house functions, ensuring functional continuity and being the primary role model for positive, proactive customer service
Serve as primary Retail Manager on Duty, which includes opening and closing the shops, troubleshooting POS or operational issues, and responding to guest concerns
Attend regular meetings with Retail leadership regarding staff management, Garden events or policies, product merchandising strategies, revenue goals, etc
Oversee inventory and shipping policies and procedures
Work closely with IT to maintain and make improvements to hardware and software
Oversee operational aspects, including installation, breakdown and inter-department coordination, of Behind the Shoji summer marketplace, “Garden” Gift Shop, and other retail Garden programs and exhibitions
Oversee the restocking/merchandising of shops, and in conjunction with the Director of Buying and Merchandising (DBM), ensure retail spaces are optimally merchandised and presentable in alignment with the aesthetics and mission of the Garden
Collaborate with Cultural and Exhibition Department Managers and DBM to integrate retail elements, when appropriate, into Garden programs and events
Collaborate with Director of Marketing and DBM to ensure Retail marketing collateral is in alignment with the aesthetics and mission of the Garden and maximizes sales
Collaborate with Garden curators to develop working knowledge of Japanese aesthetic and culture
Engage in external events/associations to develop department knowledge of retail and customer service trends
Financial
Responsible for evaluating and improving financial performance by meeting key sales and profit performance targets including revenue, capture rate, average sale per visitor, profit margin and shrinkage
Develop and manage annual Retail budget
Oversee end-of-month reports including Sales, COGS, Inventory Returned/Received and Ending Inventory Balance, and work closely with Finance department to ensure accuracy
In conjunction with Inventory Specialist and Finance Department, oversee and participate in annual physical inventory count process including preparation, counting, and rectifying any discrepancies
Oversee and participate in department deposit and cash handling procedures
Other periodic duties as assigned
Other Responsibilities
Familiarize oneself with the organization and the Employee Handbook
Get to know fellow staff members, developing trust, establishing credibility, encouraging teamwork, and creating an atmosphere of open, honest, two-way communication
Be welcoming and friendly with PJG volunteers, Board members, and visitors
Maintain a high level of professionalism in manner and appearance
Adhere to Garden Dress Code (business casual)
Qualifications
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the position, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and qualifications for this role.
Minimum four years retail experience, with at least two years in a management role
Proven track record of excellent customer service and effective team leadership skills
Excellent verbal and written English communication skills
Proficient on a computer, and in-depth knowledge of point-of-sale software and other programs such as Microsoft Word, Excel, and Outlook
Special Requirements
Flexible work schedule and able to accommodate changing Garden needs, including working occasional overtime
Must successfully complete first aid training, provided by the Garden
Must be comfortable lifting up to 40lbs
Must be able to remain in a standing position and/or move about the Gift Shops for several hours
Knowledge of Japanese culture and/or bilingual in Japanese is a plus
Current driver’s license; must be able to supply a satisfactory DMV report once hired
Compensation & Schedule
Wage: $55,000 - $65,000/year, depending on experience
This is a full-time, salaried position with 40-45 hours per week. Regular workdays vary but are generally Sunday-Thursday. Shifts are typically 8-9 hours (plus ½ hour lunch) between 7:30am–7:30pm but may be needed for occasional Friday/Saturday shifts and/or evenings
Benefits:
health, dental, and vision insurance (premium 100% covered for employees), with partial deductible reimbursement
401k plan (after 6 months, with 4% employer match after 1 year)
flexible spending accounts for medical and dependent care expenses
paid vacation, sick, and holiday time
free access to the Employee Assistance Program (EAP)
Transportation
The Garden is located at 611 SW Kingston Avenue, in Washington Park. Below are the transportation options for staff commuting to the Garden:
Parking: Staff may park in the pay-to-park spaces throughout Washington Park. The cost is $8/day, or staff may request parking permits from Washington Park. The Garden subsidizes a portion of the cost for parking permits; the cost for staff is $75/month during the high season (March – September) and $50/month during the low season (October – February).
Bus Passes: For staff who take public transit as their primary means of commuting to the Garden, we provide paid bus passes. Full-time staff receive a monthly TriMet pass, and part-time staff receive daily passes, based on their work schedule.
Transportation Stipend: Staff who take any form of alternative transit to get to work qualify for a $5 daily stipend. This includes taking public transit, walking, biking, carpooling, or getting dropped off. The only staff who do not qualify for the stipend are those who are receiving a bus pass through the Garden.
Applications
To apply, please submit a resume, cover letter, and three work-related references. Incomplete applications will not be considered. Please no phone calls or hand delivered applications. Applications will be accepted until the position is filled.
Full Time
Portland Japanese Garden – a 501(c)(3) non-profit in Portland, Oregon – is hiring for a Retail Manager (RM). The Retail Manager is responsible for overseeing all aspects of the Retail department, including overall staff development and management, financial budgeting, reporting, and optimizing the customer experience in adherence to Garden standards. The Retail Manager reports to the Director of Guest Experience (DGE). This position works from the primary Garden campus, located at 611 SW Kingston Ave.
The benefits packet for this position includes 100% employer-paid insurance premiums for medical, vision, and dental insurance and a 4% employer match on the 401k.
COVID-19 Vaccination Policy: For the safety of our staff, volunteers, and guests, Portland Japanese Garden requires all staff and volunteers to be vaccinated against the COVID-19 virus, including at least one booster shot. Candidates must be fully vaccinated by their hire date and must provide proof of vaccination upon hire.
Primary Duties
Staff Management
Mentor, coach, and develop Retail staff to promote a work environment where team members’ input and individual strengths are encouraged and valued, and performance issues or conflicts are addressed promptly and fairly
Oversee overall performance management, hiring, and training of Retail staff, ensuring guest experience is the primary focus
Create weekly schedules and manage staff timesheets
Develop and maintain department policies, procedures, and training resources
Responsible for overseeing and training Retail staff on POS procedures, cash handling, Garden policies/procedures, product knowledge/presentation, and customer service standards
Operations
Work as needed in the Garden Gift Shops (shops), developing knowledge of and ability to perform all front-of-house functions, ensuring functional continuity and being the primary role model for positive, proactive customer service
Serve as primary Retail Manager on Duty, which includes opening and closing the shops, troubleshooting POS or operational issues, and responding to guest concerns
Attend regular meetings with Retail leadership regarding staff management, Garden events or policies, product merchandising strategies, revenue goals, etc
Oversee inventory and shipping policies and procedures
Work closely with IT to maintain and make improvements to hardware and software
Oversee operational aspects, including installation, breakdown and inter-department coordination, of Behind the Shoji summer marketplace, “Garden” Gift Shop, and other retail Garden programs and exhibitions
Oversee the restocking/merchandising of shops, and in conjunction with the Director of Buying and Merchandising (DBM), ensure retail spaces are optimally merchandised and presentable in alignment with the aesthetics and mission of the Garden
Collaborate with Cultural and Exhibition Department Managers and DBM to integrate retail elements, when appropriate, into Garden programs and events
Collaborate with Director of Marketing and DBM to ensure Retail marketing collateral is in alignment with the aesthetics and mission of the Garden and maximizes sales
Collaborate with Garden curators to develop working knowledge of Japanese aesthetic and culture
Engage in external events/associations to develop department knowledge of retail and customer service trends
Financial
Responsible for evaluating and improving financial performance by meeting key sales and profit performance targets including revenue, capture rate, average sale per visitor, profit margin and shrinkage
Develop and manage annual Retail budget
Oversee end-of-month reports including Sales, COGS, Inventory Returned/Received and Ending Inventory Balance, and work closely with Finance department to ensure accuracy
In conjunction with Inventory Specialist and Finance Department, oversee and participate in annual physical inventory count process including preparation, counting, and rectifying any discrepancies
Oversee and participate in department deposit and cash handling procedures
Other periodic duties as assigned
Other Responsibilities
Familiarize oneself with the organization and the Employee Handbook
Get to know fellow staff members, developing trust, establishing credibility, encouraging teamwork, and creating an atmosphere of open, honest, two-way communication
Be welcoming and friendly with PJG volunteers, Board members, and visitors
Maintain a high level of professionalism in manner and appearance
Adhere to Garden Dress Code (business casual)
Qualifications
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the position, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and qualifications for this role.
Minimum four years retail experience, with at least two years in a management role
Proven track record of excellent customer service and effective team leadership skills
Excellent verbal and written English communication skills
Proficient on a computer, and in-depth knowledge of point-of-sale software and other programs such as Microsoft Word, Excel, and Outlook
Special Requirements
Flexible work schedule and able to accommodate changing Garden needs, including working occasional overtime
Must successfully complete first aid training, provided by the Garden
Must be comfortable lifting up to 40lbs
Must be able to remain in a standing position and/or move about the Gift Shops for several hours
Knowledge of Japanese culture and/or bilingual in Japanese is a plus
Current driver’s license; must be able to supply a satisfactory DMV report once hired
Compensation & Schedule
Wage: $55,000 - $65,000/year, depending on experience
This is a full-time, salaried position with 40-45 hours per week. Regular workdays vary but are generally Sunday-Thursday. Shifts are typically 8-9 hours (plus ½ hour lunch) between 7:30am–7:30pm but may be needed for occasional Friday/Saturday shifts and/or evenings
Benefits:
health, dental, and vision insurance (premium 100% covered for employees), with partial deductible reimbursement
401k plan (after 6 months, with 4% employer match after 1 year)
flexible spending accounts for medical and dependent care expenses
paid vacation, sick, and holiday time
free access to the Employee Assistance Program (EAP)
Transportation
The Garden is located at 611 SW Kingston Avenue, in Washington Park. Below are the transportation options for staff commuting to the Garden:
Parking: Staff may park in the pay-to-park spaces throughout Washington Park. The cost is $8/day, or staff may request parking permits from Washington Park. The Garden subsidizes a portion of the cost for parking permits; the cost for staff is $75/month during the high season (March – September) and $50/month during the low season (October – February).
Bus Passes: For staff who take public transit as their primary means of commuting to the Garden, we provide paid bus passes. Full-time staff receive a monthly TriMet pass, and part-time staff receive daily passes, based on their work schedule.
Transportation Stipend: Staff who take any form of alternative transit to get to work qualify for a $5 daily stipend. This includes taking public transit, walking, biking, carpooling, or getting dropped off. The only staff who do not qualify for the stipend are those who are receiving a bus pass through the Garden.
Applications
To apply, please submit a resume, cover letter, and three work-related references. Incomplete applications will not be considered. Please no phone calls or hand delivered applications. Applications will be accepted until the position is filled.
Associate Director of Human Resources, CBSO
Job no: 532220
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Human Resources
Department: Central Business Services Office, Office of the Provost Appointment Type and Duration: Regular, Ongoing Salary: Commensurate with experience Compensation Band: OS-OA08-Fiscal Year 2023-2024 FTE: 1.0
Application Review Begins
August 7, 2023; position open until filled
Special Instructions to Applicants
Please include the following with your online application:
• A resume that outlines your educational and professional work experience. These details are used to determine if applicants meet the qualifications of this position.
• The names of at least three professional references, their e-mail addresses, and telephone numbers. Candidates will be notified prior to references being contacted.
Please Note: We may contact applicants who meet the minimum requirements to request additional information for the next stage of review.
To receive a copy of the full position description, please send an email to mailto:cbrady@uoregon.edu. Salary offers are determined based on final candidate qualifications and experience; and the application of fair, equitable, and consistent pay practices at the University.
Department Summary
The University of Oregon is implementing a shared services model for human resources across many areas of our campus. This is an exciting time to join the HR community at the University of Oregon as we innovate, develop new processes, and implement HR best practices.
The Central Business Service Offices (CBSO), a shared service office, provides specific services in the areas of Finance, Human Resources, Payroll, Purchasing, Contracting, Travel, and Accounts Payable for several organizations on campus including:
The Ballmer Institute for Children's Behavioral Health Clark Honors College College of Design College of Education School of Journalism & Communication.
The mission of the shared services group is to provide consistency through centralized services, offering our expertise in processing a wide variety of financial and human resources transactions and functions including acting as a liaison to the Business Affairs Office, Purchasing and Contracting Services, University Human Resources, and Payroll Administration. The units supported by the CBSO constitute a large business enterprise consisting of more than 1,000 employees and more than $100 million in budgeted operations as well as many other funds types including but not limited to sponsored, gift, and foundation funds, development and outreach, and designated operations funds. The CBSO also works with a breadth of employee category types including at least 3 different unions, student employees, and officers of administration.
The team within the CBSO is committed to providing superior customer service and creating partnerships with our customers to ensure their needs are fulfilled to the highest standard.
Position Summary
Do your professional goals align with providing individualized human resource services that focus on helping others succeed and reach their full potential? If so, the Central Business Services Office (CBSO) is seeking an Associate Director of Human Resources (ADHR) to provide leadership and support to our faculty and staff through the provision of a variety of HR services, and creating an inclusive and welcoming environment.
The Associate Director of Human Resources, CBSO will join the newly formed HR shared services team within the CBSO and will provide HR leadership to the CBSO HR staff including directors, managers, classified personnel, and the breadth of HR across each of the 5 supported units. The ADHR is one of two Associate Directors focused on supporting over 1,000 employees (faculty, staff, student, and graduate employees).
The ADHR will lead a team to learn the unique needs of your customers and develop policies, practices, and workflows to meet those needs while working closely with school, college, and university (University HR) leadership to implement consistent HR best practices across the CBSO portfolio. Reporting to the Senior Director of the CBSO, and as a member of the CBSO leadership team, you will participate in strategic planning, including recruiting and hiring, employee engagement, workforce planning, helping shape the experience of administrators, faculty, staff, and students throughout the employee life cycle.
As the leader of Human Resources in the CBSO, you will work closely with university leaders, administrators, supervisors, search chairs, and hiring managers, providing strategic consultation and excellent customer service to help them meet their HR goals. Using knowledge and creativity, you will help guide our customers to solutions that align with UO (University of Oregon) policies and practices. You will keep your finger on the pulse of emerging trends, concerns, and best practices, sharing your assessments with leadership, and adjusting priorities and strategic approaches accordingly.
You will lead recruitment efforts by writing engaging position descriptions and job advertisements while incorporating strategies to build robust and diverse pools of applicants. You will coach and train supervisors and leadership on best practices for running searches, including proactively removing roadblocks for applicants and building diverse and inclusive active recruitment strategies. Your team will be the first point of contact for new employees as you onboard them to their units and the university. You will build out and refine onboarding processes that set up new employees for success and begin the process of retaining them.
You will work with division leaders and University HR on employee engagement strategies, performance evaluation, and professional development, supervisor training and coaching, and employee and labor relations (ELR) needs. Your team will also manage the employee exit process including exit interviews and surveys, collecting data, identifying trends, and proposing initiatives to better engage, develop, and retain our faculty and staff.
While there is room for innovation and creativity in this role, there is also an expectation of an elevated level of support. This position will be a part of a team of HR professionals across campus and will work closely with University Human Resources professionals who can provide guidance, consultation, subject-matter expertise, and a sounding board for innovative ideas.
Minimum Requirements
• Five years of progressively responsible human resources experience and a bachelor's degree; or seven years of progressively responsible HR experience*.
• Three years' experience supervising at least one regular, permanent employee including performance management; OR five years' combined experience performing lead work and supervising students/interns/part-time/temporary staff.
*HR experience is subject matter expertise in one or more of the functional areas of HR, such as recruitment and hiring; classification and compensation; employee and labor relations; or employee training, development, and retention.
Professional Competencies
• Effective communication skills, including the ability to communicate with a range of stakeholders, from executives to front-line staff and other individual contributors.
• Ability to advance diversity, equity, and inclusion efforts through one's own actions and by influencing the actions of others.
• Understanding of the needs and experiences of job seekers and employees with diverse/marginalized identities, and commitment to advancing inclusion efforts in recruitment and retention.
• Knowledge of effective strategies to build robust and diverse pools of applicants and run an inclusive search process, create an inclusive work environment, and improve equity in processes and policy.
• Ability to manage complex HR matters, including employee and labor relations issues, with sensitivity, respect, compliance awareness, and a solution-oriented approach.
• Ability to build relationships and work collaboratively with a variety of stakeholders.
• Understanding of effective supervisory practices and techniques, employee and employer relationships, and management principles and the ability to advise supervisors on these matters.
• Ability to handle sensitive and confidential materials and situations appropriately.
• Ability to adapt to changing priorities, make appropriate decisions, escalate matters when necessary, and provide proactive, effective change management.
Preferred Qualifications
• HR experience in a higher education setting or a similarly complex organization.
• Experience understanding and applying provisions of collective bargaining agreements to personnel situations and working with various employee groups including administrative, faculty, and student employees.
• Experience with position description development, performance management, recruitment, classification, compensation, and EEO/affirmative action.
• Experience leveraging a wide array of technologies, such as tools for applicant tracking, productivity, and communication.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background inquiry.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at mailto:uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the http://studentlife.uoregon.edu/nondiscrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
To apply, visit https://apptrkr.com/4410781
Full Time
Associate Director of Human Resources, CBSO
Job no: 532220
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Human Resources
Department: Central Business Services Office, Office of the Provost Appointment Type and Duration: Regular, Ongoing Salary: Commensurate with experience Compensation Band: OS-OA08-Fiscal Year 2023-2024 FTE: 1.0
Application Review Begins
August 7, 2023; position open until filled
Special Instructions to Applicants
Please include the following with your online application:
• A resume that outlines your educational and professional work experience. These details are used to determine if applicants meet the qualifications of this position.
• The names of at least three professional references, their e-mail addresses, and telephone numbers. Candidates will be notified prior to references being contacted.
Please Note: We may contact applicants who meet the minimum requirements to request additional information for the next stage of review.
To receive a copy of the full position description, please send an email to mailto:cbrady@uoregon.edu. Salary offers are determined based on final candidate qualifications and experience; and the application of fair, equitable, and consistent pay practices at the University.
Department Summary
The University of Oregon is implementing a shared services model for human resources across many areas of our campus. This is an exciting time to join the HR community at the University of Oregon as we innovate, develop new processes, and implement HR best practices.
The Central Business Service Offices (CBSO), a shared service office, provides specific services in the areas of Finance, Human Resources, Payroll, Purchasing, Contracting, Travel, and Accounts Payable for several organizations on campus including:
The Ballmer Institute for Children's Behavioral Health Clark Honors College College of Design College of Education School of Journalism & Communication.
The mission of the shared services group is to provide consistency through centralized services, offering our expertise in processing a wide variety of financial and human resources transactions and functions including acting as a liaison to the Business Affairs Office, Purchasing and Contracting Services, University Human Resources, and Payroll Administration. The units supported by the CBSO constitute a large business enterprise consisting of more than 1,000 employees and more than $100 million in budgeted operations as well as many other funds types including but not limited to sponsored, gift, and foundation funds, development and outreach, and designated operations funds. The CBSO also works with a breadth of employee category types including at least 3 different unions, student employees, and officers of administration.
The team within the CBSO is committed to providing superior customer service and creating partnerships with our customers to ensure their needs are fulfilled to the highest standard.
Position Summary
Do your professional goals align with providing individualized human resource services that focus on helping others succeed and reach their full potential? If so, the Central Business Services Office (CBSO) is seeking an Associate Director of Human Resources (ADHR) to provide leadership and support to our faculty and staff through the provision of a variety of HR services, and creating an inclusive and welcoming environment.
The Associate Director of Human Resources, CBSO will join the newly formed HR shared services team within the CBSO and will provide HR leadership to the CBSO HR staff including directors, managers, classified personnel, and the breadth of HR across each of the 5 supported units. The ADHR is one of two Associate Directors focused on supporting over 1,000 employees (faculty, staff, student, and graduate employees).
The ADHR will lead a team to learn the unique needs of your customers and develop policies, practices, and workflows to meet those needs while working closely with school, college, and university (University HR) leadership to implement consistent HR best practices across the CBSO portfolio. Reporting to the Senior Director of the CBSO, and as a member of the CBSO leadership team, you will participate in strategic planning, including recruiting and hiring, employee engagement, workforce planning, helping shape the experience of administrators, faculty, staff, and students throughout the employee life cycle.
As the leader of Human Resources in the CBSO, you will work closely with university leaders, administrators, supervisors, search chairs, and hiring managers, providing strategic consultation and excellent customer service to help them meet their HR goals. Using knowledge and creativity, you will help guide our customers to solutions that align with UO (University of Oregon) policies and practices. You will keep your finger on the pulse of emerging trends, concerns, and best practices, sharing your assessments with leadership, and adjusting priorities and strategic approaches accordingly.
You will lead recruitment efforts by writing engaging position descriptions and job advertisements while incorporating strategies to build robust and diverse pools of applicants. You will coach and train supervisors and leadership on best practices for running searches, including proactively removing roadblocks for applicants and building diverse and inclusive active recruitment strategies. Your team will be the first point of contact for new employees as you onboard them to their units and the university. You will build out and refine onboarding processes that set up new employees for success and begin the process of retaining them.
You will work with division leaders and University HR on employee engagement strategies, performance evaluation, and professional development, supervisor training and coaching, and employee and labor relations (ELR) needs. Your team will also manage the employee exit process including exit interviews and surveys, collecting data, identifying trends, and proposing initiatives to better engage, develop, and retain our faculty and staff.
While there is room for innovation and creativity in this role, there is also an expectation of an elevated level of support. This position will be a part of a team of HR professionals across campus and will work closely with University Human Resources professionals who can provide guidance, consultation, subject-matter expertise, and a sounding board for innovative ideas.
Minimum Requirements
• Five years of progressively responsible human resources experience and a bachelor's degree; or seven years of progressively responsible HR experience*.
• Three years' experience supervising at least one regular, permanent employee including performance management; OR five years' combined experience performing lead work and supervising students/interns/part-time/temporary staff.
*HR experience is subject matter expertise in one or more of the functional areas of HR, such as recruitment and hiring; classification and compensation; employee and labor relations; or employee training, development, and retention.
Professional Competencies
• Effective communication skills, including the ability to communicate with a range of stakeholders, from executives to front-line staff and other individual contributors.
• Ability to advance diversity, equity, and inclusion efforts through one's own actions and by influencing the actions of others.
• Understanding of the needs and experiences of job seekers and employees with diverse/marginalized identities, and commitment to advancing inclusion efforts in recruitment and retention.
• Knowledge of effective strategies to build robust and diverse pools of applicants and run an inclusive search process, create an inclusive work environment, and improve equity in processes and policy.
• Ability to manage complex HR matters, including employee and labor relations issues, with sensitivity, respect, compliance awareness, and a solution-oriented approach.
• Ability to build relationships and work collaboratively with a variety of stakeholders.
• Understanding of effective supervisory practices and techniques, employee and employer relationships, and management principles and the ability to advise supervisors on these matters.
• Ability to handle sensitive and confidential materials and situations appropriately.
• Ability to adapt to changing priorities, make appropriate decisions, escalate matters when necessary, and provide proactive, effective change management.
Preferred Qualifications
• HR experience in a higher education setting or a similarly complex organization.
• Experience understanding and applying provisions of collective bargaining agreements to personnel situations and working with various employee groups including administrative, faculty, and student employees.
• Experience with position description development, performance management, recruitment, classification, compensation, and EEO/affirmative action.
• Experience leveraging a wide array of technologies, such as tools for applicant tracking, productivity, and communication.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background inquiry.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at mailto:uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the http://studentlife.uoregon.edu/nondiscrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
To apply, visit https://apptrkr.com/4410781