At Wikimedia, we pride ourselves on taking care of our staff. So banish all those media stereotypes of soulless HR, we’re here to make a difference for people. The Talent & Culture Coordinator will help us administer a diverse range of HR programs. The Coordinator will be an amazing listener and “people person,” willing to jump in and help, with a real customer service attitude. An incredible attention to detail is also required as there’s a lot of data in HR that can’t be messed up.
The position is full time, based in San Francisco.
- Support ongoing HR processes related to onboarding and offboarding: background checks, staff photos, external staff page, new hire ergonomics, HR email lists, anniversaries, document coordination, etc.
- Manage employee files to meet document retention policy
- In collaboration with Learning & Development, coordinate enrollment in legally required trainings, also coordinate the individual training stipend (i.e. tracking and approvals)
- Support T&C team administrative functions: team calendaring, contracts processing, team credit card reconciliation, offsite logistics, quarterly review reporting, T&C team new hires, etc.
- The Coordinator also acts as a connector between T&C and departments, being alert to new opportunities to improve the experience at Wikimedia:
- Staff events and individual recognition for milestones/ accomplishments
- Support staff ERGs, cross org lunches, etc.
- In collaboration with the T&C team, support ongoing staff event logistics for programs like Diversity & Inclusion, Wellbeing, Internships, etc.
- Cross-train, along with other members in T&C, in multiple T&C functions, to ensure resilience of service to staff & leadership amidst vacations, sick time, and inevitable departures. We will train through supporting and doing:
- Serve as a secondary support for T&C related committees, including diversity, career paths, performance, engagement, etc. as needed.
- Serve as a secondary support Benefits & Wellness projects as needed.
- Provide back-up support to Recruiting Coordinator as needed.
- Serve as a secondary support to Learning & Development.
For all the above programs, the T&C Coordinator will update our Office Wiki on a regular basis, with all the latest information. The Coordinator will also maintain excellent vendor relationships. Of course the above list is not exhaustive, and you can help mold how the Coordinator role grows.
- BA/BS in HR, Psychology, Communications/English or related; or 3-4 years HR work experience
- Strong track record of solving problems
- Proficient with programs such as Google Suite, LibreOffice & data tracking systems, with demonstrated ability to learn new software/systems quickly
- Brilliant verbal and written communication skills
- Demonstrated ability to work independently and as part of a team, including being adaptable to work with a variety of personalities and nationalities
- Excellent project and time management skills, prioritize tasks to meet deadlines, and a proven amazing attention to detail
- Able to adapt to changing requirements in a tech based non-profit organization
- Proven track record to work in an open and collaborative environment, while respecting confidentiality, handling sensitive information with grace & care
- Sense of humor is always valued!
- Passion for Wikipedia and other Wikimedia projects
- Fluency in languages other than English
- Understanding of free culture / free software / open source principles
The Wikimedia Foundation is...
...the nonprofit organization that supports Wikipedia and the other Wikimedia free knowledge projects. Our vision is a world in which every single human can freely share in the sum of all knowledge. We believe that everyone has the potential to contribute something to our shared knowledge, and that everyone should be able to access that knowledge, free of interference. We host the Wikimedia projects, build software experiences for reading, contributing, and sharing Wikimedia content, support the volunteer communities and partners who make Wikimedia possible, and advocate for policies that enable Wikimedia and free knowledge to thrive. The Wikimedia Foundation is a charitable, not-for-profit organization that relies on donations. We receive financial support from millions of individuals around the world, with an average donation of about $15. We also receive donations through institutional grants and gifts. The Wikimedia Foundation is a United States 501(c)(3) tax-exempt organization with offices in San Francisco, California, USA.
The Wikimedia Foundation is an equal opportunity employer, and we encourage people with a diverse range of backgrounds to apply
Benefits & Perks *
- Fully paid medical, dental and vision coverage for employees and their eligible families (yes, fully paid premiums!)
- The Wellness Program provides reimbursement for mind, body and soul activities such as fitness memberships, baby sitting, continuing education and much more
- The 401(k) retirement plan offers matched contributions at 4% of annual salary
- Flexible and generous time off - vacation, sick and volunteer days, plus 19 paid holidays - including the last week of the year.
- Family friendly! 100% paid new parent leave for seven weeks plus an additional five weeks for pregnancy, flexible options to phase back in after leave, fully equipped lactation room.
- For those emergency moments - long and short term disability, life insurance (2x salary) and an employee assistance program
- Pre-tax savings plans for health care, child care, elder care, public transportation and parking expenses
- Telecommuting and flexible work schedules available
- Appropriate fuel for thinking and coding (aka, a pantry full of treats) and monthly massages to help staff relax
- Great colleagues - diverse staff and contractors speaking dozens of languages from around the world, fantastic intellectual discourse, mission-driven and intensely passionate people
Annual Report - 2017